R-06-09-28-14D6 - 9/28/2006RESOLUTION NO. R -06-09-28-14D6
WHEREAS, the City of Round Rock evaluates funding requests from
local social service agencies to identify and help fund valuable,
needed community services, and
WHEREAS, the City of Round Rock has received a request for funds
from Capital Idea, a non-profit corporation ("Agency"), and
WHEREAS, the City Council hereby determines that the requested
funds will be used for a public purpose, namely to assist Central Texas
families out of poverty and into high -skilled job opportunities, and
WHEREAS, the City Council desires to enter into a Social Service
Agency Annual Funding Agreement with the Agency, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City a Social Service Agency Annual Funding Agreement
with the Agency, a copy of said agreement being attached hereto as
Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
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RESOLVED this 28th day of September, 006
ST;
NY WEL ., - or
Cit of Round ock, Texas
CHRISTINE R. MARTINEZ, City Sectary
2
CITY OF ROUND ROCK
SOCIAL SERVICE AGENCY ANNUAL
FUNDING AGREEMENT WITH
CAPITAL IDEA
This Social Service Agency Annual Funding Agreement ("Agreement") is by and between
the City of Round Rock ("Round Rock") and Capital Idea ("Agency"), a non-profit corporation.
Pursuant to the terms of this Agreement, for Fiscal Year 2006-2007, Round Rock hereby agrees to
allocate Two Thousand Five Hundred Dollars ($2,500.00) to the Agency to fulfill the public
purposes outlined by Round Rock and the Agency herein.
1.1
Purpose. Round Rock has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, assisting Central
Texas families out of poverty and into high -skilled job opportunities.
1.2 Administration of Agreement. Round Rock has contracted with the United Way
of Greater Williamson County ("Designee") to administer its Social Service Agency
Annual Funding Agreements.
1.3 Use of Funds. The Agency understands that the funds provided to it by Round Rock
will be used solely for the following program services in Round Rock: to assist
Central Texas families out of poverty and into high -skilled job opportunities.
1.4 Distribution of Funds. Round Rock will pay the annual sum of Two Thousand Five
Hundred Dollars ($2,500.00) to the Agency in four equal quarterly payments,
commencing in January 2007. Said payments are contingent upon the Agency
submitting performance measures on a quarterly basis to the Designee as referenced
in 1.6(k) of this Agreement.
1.5 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make Round Rock or the Designee, the agent,
servant, or employee of the Agency, or to create any partnership, joint venture, or
other association between Round Rock or the Designee and the Agency.
Alternatively, nothing contained herein, either explicitly or implicitly, shall be
deemed or construed to make the Agency the agent, servant, or employee of Round
Rock or the Designee, or to create any partnership, joint venture, or other association
between the Agency and Round Rock or the Designee.
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EXHIBIT
"Av
1.6 Principles and Controls. In administering the handling of contributed public funds,
Round Rock and the Agency agree to the following certain basic principles which are
essential to maintain community acceptance and support:
a. The Agency shall maintain its status as a voluntary, non-profit corporation
under section 501(C)(3) of the Internal Revenue code, unless exempt by
Federal guidelines;
b. The Agency shall remain in good standing under the laws of the state of
Texas;
c. The Agency shall notify Round Rock or its Designee of major programmatic
and administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall provide to Round Rock or the Designee and actively
maintain a current list (including term of office) of the Agency's directors, as
well as its regular meeting times;
e. The Agency shall provide to Round Rock or the Designee minutes of its
board of director meetings and detailed financial reports which include
detailed comparisons of budgeted and actual activity and change in financial
position. The reports shall be attested to by the Agency's board of directors
and be provided on a regular and timely basis as requested by Round Rock
or the Designee;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby indemnify Round Rock and its employees,
Designees, and agents from any and all liability for any damage or injury
caused to any employee, client, patron, agency, visitor or guest of the
Agency;
g.
If an independent public accountant prepares an annual audit or review in
accordance with generally accepted accounting standards, the Agency shall
provide a copy of such report to Round Rock or the Designee;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget to
Round Rock or the Designee. The budget must have comparative columns
showing previous year actual and proposed year budget figures. Revenues
should be categorized by major source and expenses categorized by purpose;
2
i. The Agency shall be responsible for generation of support for its programs
and not rely solely on Round Rock for funding of its programs;
J.
The Agency shall allow Round Rock or the Designee to conduct a semi-
annual inspection of the Agency's premises and operations; and
k. The Agency and Round Rock or the Designee shall establish agreed upon
performance measures. Performance measures will be submitted on a
quarterly basis to the Designee.
1.7 Term of Agreement. This Agreement is in effect for the City's fiscal year which
begins October 1, 2006 and ends September 30, 2007.
1.8 Entire Agreement. This Agreement constitutes the entire agreement between Round
Rock and the Agency. No oral agreements are in effect pertaining to this Agreement.
Any changes or modifications to this Agreement must be made in writing with the
consent of both parties.
1.9 Assignability. This Agreement cannot be assigned or transferred in any part without
the written consent of both Round Rock and the Agency.
Executed by:
Agency President/Chairman, Board of Directors Date
Agency Chief Professional Officer (paid staff) Date
City of Round Rock, Mayor Date
3
DATE: September 21, 2006
SUBJECT: City Council Meeting - September 28, 2006
ITEM: *14.D.6. Consider a resolution authorizing the Mayor to execute a Social
Service Agency Annual Funding Agreement with Capital Idea.
Department:
Staff Person:
Finance
Cindy Demers, Finance Director
Justification:
City staff and the United Way of Greater Williamson County participated in a joint process to
receive and evaluate funding requests from social service agencies. Funding has been
established in the current year operating budget for this agency. This agreement outlines
the terms and conditions for the current year funding.
Funding_ :
Cost: $2,500
Source of funds: General Fund
Outside Resources: N/A
Background Information: Funds will be used to assist Central Texas families out of
poverty and into high -skilled job opportunities.
Public Comment: Public Hearings were held in the budget adoption process.
EXECUTED
DOCUMENT
FOLLOWS
CITY OF ROUND ROCK
SOCIAL SERVICE AGENCY ANNUAL
FUNDING AGREEMENT WITH
CAPITAL IDEA
This Social Service Agency Annual Funding Agreement ("Agreement") is by and between
the City of Round Rock ("Round Rock") and Capital Idea ("Agency"), a non-profit corporation.
Pursuant to the terms of this Agreement, for Fiscal Year 2006-2007, Round Rock hereby agrees to
allocate Two Thousand Five Hundred Dollars ($2,500.00) to the Agency to fulfill the public
purposes outlined by Round Rock and the Agency herein.
1.1
Purpose. Round Rock has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, assisting Central
Texas families out of poverty and into high -skilled job opportunities.
1.2 Administration of Agreement. Round Rock has contracted with the United Way
of Greater Williamson County ("Designee") to administer its Social Service Agency
Annual Funding Agreements.
1.3 Use of Funds. The Agency understands that the funds provided to it by Round Rock
will be used solely for the following program services in Round Rock: to assist
Central Texas families out of poverty and into high -skilled job opportunities.
1.4 Distribution of Funds. Round Rock will pay the annual sum of Two Thousand Five
Hundred Dollars ($2,500.00) to the Agency in four equal quarterly payments,
commencing in January 2007. Said payments are contingent upon the Agency
submitting performance measures on a quarterly basis to the Designee as referenced
in 1.6(k) of this Agreement.
1.5 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make Round Rock or the Designee, the agent,
servant, or employee of the Agency, or to create any partnership, joint venture. or
other association between Round Rock or the Designee and the Agency.
Alternatively, nothing contained herein, either explicitly or implicitly, shall be
deemed or construed to make the Agency the agent, servant, or employee of Round
Rock or the Designee, or to create any partnership, joint venture, or other association
between the Agency and Round Rock or the Designee.
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2--010 -09-a g- / 040
1.6 Principles and Controls. In administering the handling of contributed public funds,
Round Rock and the Agency agree to the following certain basic principles which are
essential to maintain community acceptance and support:
a. The Agency shall maintain its status as a voluntary, non-profit corporation
under section 501(C)(3) of the Internal Revenue code, unless exempt by
Federal guidelines;
b. The Agency shall remain in good standing under the laws of the state of
Texas;
c. The Agency shall notify Round Rock or its Designee of major programmatic
and administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall provide to Round Rock or the Designee and actively
maintain a current list (including term of office) of the Agency's directors, as
well as its regular meeting times;
e. The Agency shall provide to Round Rock or the Designee minutes of its
board of director meetings and detailed financial reports which include
detailed comparisons of budgeted and actual activity and change in financial
position. The reports shall be attested to by the Agency's board of directors
and be provided on a regular and timely basis as requested by Round Rock
or the Designee;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby indemnify Round Rock and its employees,
Designees, and agents from any and all liability for any damage or injury
caused to any employee, client, patron, agency, visitor or guest of the
Agency;
g.
If an independent public accountant prepares an annual audit or review in
accordance with generally accepted accounting standards, the Agency shall
provide a copy of such report to Round Rock or the Designee;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget to
Round Rock or the Designee. The budget must have comparative columns
showing previous year actual and proposed year budget figures. Revenues
should be categorized by major source and expenses categorized by purpose;
2
i. The Agency shall be responsible for generation of support for its programs
and not rely solely on Round Rock for funding of its programs;
j. The Agency shall allow Round Rock or the Designee to conduct a semi-
annual inspection of the Agency's premises and operations; and
k. The Agency and Round Rock or the Designee shall establish agreed upon
performance measures. Performance measures will be submitted on a
quarterly basis to the Designee.
1.7 Term of Agreement. This Agreement is in effect for the City's fiscal year which
begins October 1, 2006 and ends September 30, 2007.
1.8 Entire Agreement. This Agreement constitutes the entire agreement between Round
Rock and the Agency. No oral agreements are in efect pertaining to this Agreement.
Any changes or modifications to this Agreement must be made in writing with the
consent of both parties.
1.9 Assignability. This Agreement cannot be assigned or transferred in any part without
the written consent of both Round Rock and the Agency.
Executed by:
Agency President/Chairman, Board of Directors Date
Agency Chief Pr fe : onal Officer (paid staff)
Mayor
3
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Date
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Date