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R-06-10-12-11C1 - 10/12/2006RESOLUTION NO. R -06-10-12-11C1 WHEREAS, the City's long-range water supply plan indicates that additional water supplies will be needed to satisfy the projected water demand, and WHEREAS, a Water Conservation Plan for the City of Round Rock ("Plan") has been developed by City Staff, and WHEREAS, the City Council wishes to adopt the Plan, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Water Conservation Plan for the City of Round Rock, attached hereto as Exhibit "A" and incorporated herein, is hereby approved and adopted. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 12th day of October, ' 06 ATTEST R L Mayor C ty of Ro.nd Rock, Texas CHRISTINE R. MARTINEZ, City Secretar (a;PFDesktop,,ODMA, WORLDOX/Ovwdox /RESOLUTVR61012C1. W PD/rmc WATER CONSERVATION PLAN FOR THE City of Round Rock Section 1.0 General Information 1.1 Declaration of Policy, Purpose and Intent Recent updates to the city's long-range water supply plan indicate that additional water supplies will be needed to satisfy the projected water demand. The plan also states that an aggressive water conservation program could substantially reduce the average per capita day consumption, prolonging the life of existing water sources and postponing the need to develop new resources. The purpose of the Water Conservation Plan is to establish short and long-term consumption goals and develop implementation strategies and processes for achieving these goals. 1.2 Goals • Develop and implement conservation programs that will: • Reduce seasonal peak demands. • Reduce water loss and water waste. • Decrease per capita day consumption. • Reduce unaccounted water. • Maintain the community's quality of life while continuing to enhance economic growth. • Prevent the pollution of ground and surface water sources. • Establish a heightened public awareness of water conservation in Round Rock. • Audit and retrofit city facilities with water efficient fixtures, landscapes and irrigation systems wherever possible. • Facilitate the conservation efforts of the city's wholesale customers. • Establish a target of one percent per year reduction in per capita day consumption for the next five years. • Monitor conservation strategies for future goal setting purposes. 1.3 Applicability This plan and Chapter 10 Section 10.800 of the City of Round Rock Code of Ordinances 1995 edition shall apply to all persons, customers and owners of property who use or allow the use of city water, wherever situated. 1.4 Public Involvement Opportunity for the public to provide input into the preparation and continued development of the Plan will be provided at a public meeting. Date: October 12, 2006 Time: 7:00 PM Place: 221 E. Main Street, Round Rock, Texas The public is always invited to attend city council meetings, held the second and fourth Thursday of each month. City of Round Rock PWS 2460003 Water Conservation Plan - October 2006 Page - 1 EXHIBIT tt A tt Section 2.0 Conservation Goals, Metering and Leak Detection 2.1 Water Savings Targets Five -Year Target • Reduce the per capita day consumption by one percent each year with a target of achieving 196 gallons per capita day (gpcd). • Reduce the actual water loss by two percent over the five year period so that actual water loss is no more than ten percent of the total amount of water delivered or 20 gpcd. Ten -Year Target • Reduce the per capita day consumption by one percent each year until the average per capita day consumption is 186 gallons per capita day (gpcd). • Reduce the actual water loss until it is no more than ten percent of the total amount of water delivered or 19 gpcd. 2.2 Metering Devices Diversion and Production Meters The Round Rock Water System has six large, American Water Works Association (AWWA) approved, venturi meters. Two meters are used to measure water diverted from the lake, two are used to measure water entering the treatment plant and the remaining two are used to measure treated water leaving the water treatment plant. These meters are calibrated at least once per six months to an accuracy of plus or minus five percent. Records of water diverted and produced are collected continuously via a Supervisory Control and Data Acquisition (SCADA) System and compiled monthly. Delivery Meters The City of Round Rock's current ordinance requires all connections to be metered. All wholesale meters are regularly monitored and verified. All water meters are tested and calibrated to AWWA standards. All water meters are read regularly and the readings are verified for accuracy annually. Meters are replaced and/or repaired as necessary. However, meters are replaced at a minimum every 1,000,000 gallons metered or every fifteen years, whichever is sooner. 2.3 Leak Detection, Repair and Control of Unaccounted-for Water A substantial portion of the Round Rock Water and Wastewater Utilities is spent on personnel and equipment for the maintenance of the city's water distribution system. The city operates 10 three-person crews used for leak repair and 1 three-person crew for leak detection. Most leaks, illegal connections or abandoned services are detected by field crews or reported by the public. The city visually inspects its large water mains and raw water lines once per year. The Round Rock Water and Wastewater Utility conducts a water audit each year to identify real water losses and correct applicable reports. Real water losses are minimized by replacing deteriorated water mains and customer service lines. These replacement programs are ongoing. City of Round Rock PWS 2460003 Water Conservation Plan - October 2006 Page - 2 Section 3.0 Public Education and Awareness The City of Round Rock periodically provides the public with information about the Water Conservation Plan, including information about proposed rate changes, rebate programs, water conservation measures and water availability conditions. 3.1 Water Conservation and Drought Contingency information is currently provided through: o public meetings o press releases o utility bill inserts and printed material o City cable television channel 10 o City website: www.roundrocktexas.gov 3.2 The city plans to enhance its public education and awareness component for the next five year planning period through: o Public school education programs o Special events and promotions o Publications at the Round Rock Express games o Public service announcements Section 4.0 Non -Promotional Rate Structure The City of Round Rock maintains a flat rate structure that is cost based. These rates were recently reviewed and are reviewed on a regular basis and found to be adequate. Section 5.0 Reservoir Systems Operations Plan The City of Round Rock contracts for raw water in Lake Georgetown, Lake Stillhouse Hollow and Lake Travis from the Brazos River Authority and Lower Colorado River Authority. Round Rock is not responsible for the management of these reservoirs. Section 6.0 Means of Implementation and Enforcement 6.1 The City of Round Rock will enforce necessary portions of this plan through ordinances and signed contracts. 6.2 The City's sworn police officers, code enforcement officers and other designated personnel will ensure compliance with the water conservation and drought contingency regulations. 6.3 Violations ■ First violation - The customer will be notified by written notice of their specific violation. • Subsequent violations: ■ After written notice, the utility may install a flow restricting device in the line to limit the amount of water which will pass through the meter in a 24 hour period. The utility may charge the customer for the actual cost of installing and removing the flow restricting device, not to exceed $50.00. ■ After written notice, the utility may discontinue service at the meter for a period of seven (7) days, or until the end of the calendar month, whichever- is less. The normal reconnect fee of the utility will apply for restoration of service. City of Round Rock PWS 2460003 Water Conservation Plan - October 2006 Page - 3 Section 7.0 Tracking Targets and Goals The staff shall track target and goals by utilizing the following procedures: 7.1 Logs will be maintained for meter calibration, meter testing and meter replacement. 7.2 Annual water audits shall be documented and kept in the Water & Wastewater Utility Department files. Periodic audits will be conducted by an outside consulting firm. 7.3 Records of all public education shall be maintained. These records must include type, number, and location distributed. 7.4 Rates are tracked and monitored by the city's Finance Department. Periodic reviews of the rates will be conducted by an outside consulting firm. 7.5 Logs of the city's Leak Detection Program will be maintained. These records will include inspections and soundings of water main fittings and connections and night flow measurements. Periodic leak detection audits will be conducted by an outside consulting firm. Section 8.0 Coordination with Regional Water Planning Groups 8.1 The service area of the City of Round Rock is located within Brazos G Regional Water Planning Group. The City of Round Rock has mailed a copy of this Plan to the RWPG. 8.2 The city participates in and implements the regional five day watering schedule. Section 9.0 Record Management The city desegregates water records on a monthly basis in the following manner: 9.1 Water diverted from water sources. 9.2 Water pumped into the distribution system. 9.3 Water sales including: residential, commercial, public/institutional, bulk water, industrial, parks irrigation, government and wholesale. 9.4 Un -metered water. 9.5 Actual water losses. Section 10.0 Wholesale Customer Conservation Requirements All wholesale water contracts require compliance with the city's drought contingency and water conservation programs. Each contract specifies that the water supplied to the wholesale customer may be reasonably limited by the City on the same basis and to the same extent as the supply of water to any other customers within the city. All wholesale contracts entered into, renewed or extended after the adoption of this plan will include provisions for distributing water to the wholesale customers in accordance with the Texas Water Code, Section 11.039. Customer entities that intend to resell water provided by the City of Round Rock shall require that all successive customers implement conservation measures in accordance with the provisions stated in Title 30, Texas Administrative Code, Chapter 288. City of Round Rock PWS 2460003 Water Conservation Plan - October 2006 Page - 4 Section 11.0 Additional Conservation Strategies 11.1 11.2 11.3 11.4 11.5 The City of Round Rock adopted a plumbing code effective March 31,1992, based on the 1991 Edition of the Uniform Building Code requiring low water use fixtures, which complies with the State of Texas requirements. The City of Round Rock diverts approximately 45 million gallons per year of wastewater effluent for irrigation of the city's golf course. Round Rock is currently designing a project to irrigate a 500 -acre park with treated wastewater effluent. This project should be complete in 2007. The City of Round Rock recycles approximately 98% of the filter backwash water at the water treatment plant. The City of Round Rock has several regulations in place to help prevent water waste as a result of improper irrigation. City ordinances address the following: • Voluntary Water Conservation is encouraged from May 1 through September 30. Residents are encouraged to limit outdoor irrigation between the hours of 10:00 AM and 7:00 PM and outdoor water is encouraged to take place only on the designated watering day. • During irrigation, water is not allowed to pool or puddle on any impervious area. • New automatic irrigation systems are required to have timers, freeze sensing and rain sensing devices such that irrigation is not operated during or after rainfall. New automatic irrigation systems must be capable of being set to water every five days. • Irrigation systems are not allowed to operate if malfunctioning. The City of Round Rock operates a permanent household hazardous waste collection program. The city intends to offer these collection services to wholesale customers in the near future. Section 12.0 Candidate Water Conservation Strategies Candidate conservation strategies are being compiled using documents prepared by the Texas Water Development Board and other agencies. The city intends to evaluate the proposed strategies using the following criteria: applicability, potential for saving water, practicality, public acceptance and cost effectiveness. Partial List of Candidate Conservation Strategies o Conservation Manager and Staff o Showerhead, Faucet Aerator and Toilet Flapper Retrofit o Residential Toilet Replacement Program o Water Wise Landscape Irrigation and Design Incentives o Rainwater Harvesting Programs o Residential Clothes Washer Incentive Program o Water Conservation Rates Section 13.0 Plan Review and Update The City of Round Rock will review and update the Water Conservation Plan as appropriate based on an assessment of the five and ten year goals. At a minimum, the Water Conservation Plan will be updated no later than May 1, 2009 and every five years thereafter. City of Round Rock PWS 2460003 Water Conservation Plan - October 2006 Page - 5 Section 14.0 Exemptions or Variances The utility may grant any customer an exemption or variance from the water conservation or drought contingency plan for good cause upon written request. A customer who is refused an exemption or variance may appeal such action of the utility in writing to the Texas Commission on Environmental Quality. The utility will treat all customers equally concerning exemptions and variances, and shall not discriminate in granting exemptions and variances. No exemption or variance shall be retroactive or otherwise justify any violation of this Plan occurring prior to the issuance of the variance. City of Round Rock PWS 2460003 Water Conservation Plan - October 2006 Page - 6 CORR's LAKE GEORGETOWN INTAKE STRUCTURE DATE: October 5, 2006 SUBJECT: City Council Meeting, October 12, 2006 ITEM: 11.C.1. Consider a resolution adopting the City of Round Rock's Water Conservation Plan. Department: Water/Wastewater Utility Staff Person: Tom Word, Chief of Public Works Operations Justification: This resolution is to adopt a Water Conservation Plan for the City of Round Rock. This resolution will formalize through Council Action the City's Water Conservation Policy. Funding: Cost: N/A Source of funds: N/A Outside Resources: Texas Water Development Board (TWDB) Background Information: The adoption of a Water Conservation Plan for the City of Round Rock is a requirement to close on the TWDB $12,000,000 low interest loan. This loan will help fund the construction of the 2005 Raw Water Delivery System Improvement Project that has a total estimate cost of $13,500,000. In order to reach the full capacity of 48 mgd at the Water Treatment Plant and Lake Georgetown Raw Water Intake Structure, this project will replace three existing 3.6 MGD pumps with new 7.2 MGD pumps, adding a motor control center and replacing approximately 20,000 linear feet of 30" CSC raw water line with 48" ductile iron (DI) water line. Public Comment: N/A