G-03-11-13-10A1 - 11/13/2003ORDINANCE NO. 0- 03-11-13- J®i 1
AN ORDINANCE ADOPTING THE HOTEL OCCUPANCY TAX
BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL
YEAR 2003-2004.
WHEREAS, the City of Round Rock collects a seven (7) percent
tax on hotel/motel rooms, and
WHEREAS, the tax money is to be spent for promoting tourism
and the arts, and
WHEREAS, the Round Rock Chamber of Commerce ("Chamber") has
provided the City with a copy of it's adopted Tourism Budget for
Fiscal Year 2003-04; and
WHEREAS, the Chamber's Tourism Committee has provided the
City with a copy of it's recommendations of funding for events,
arts, and historic preservation, and
WHEREAS, in developing the 2003-2004 Hotel Occupancy Tax
Budget the City Council has taken into consideration City -sponsored
items which promote tourism, as well the Chamber's recommendations,
and
WHEREAS, a proposed 2003-2004 budget for Hotel Occupancy Tax
funds is attached as Exhibit "A" which provides for expenditure of
the funds in a manner in compliance with Section 1.1809 of the City
Code (1995 Edition), Now Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS:
That the attached 2003-2004 Hotel Occupancy Tax Budget is
hereby approved and the disbursements shown thereon are hereby
0:\wdox\ORDINANC\031023A1.WPD/sc
authorized.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Ordinance was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Ordinance and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended. 2
READ and APPROVED on first reading this the a 211,�
day of OOJ.&dJ_M) , 2003.
READ, APPROVED and ADOPTED on second reading this the
6-- day of �� 1' , 2003.
ATTES
4AIK 4047L
411.
N i%' W , Mayos
t of Round Rock, Texas
CHRISTINE R. MARTINEZ, City Secretary
2
City of Round Rock
Hotel Occupancy Tax Fund #710
2003-2004 Proposed Budget
REVENUES:
Hotel -Motel Occupancy Tax
Interest Income
Transfer from Convention Ctr. Rev. Fund
Contributions
Total Revenues
$1,477,050
31,976
633,400
206
2,142,632
$1,400,000
50,000
0
0
$1,600,000
20,000
0
0
1,460,000 1,620,000
EXPENDITURES:
Festivals & Events Advertising
Central Texas Bluegrass Festival 0 4,000 0
Central Texas Antique Fair 0 10,000 0
Cowboy Christmas Ball 8,000 8,000 4,000 *1
Daffodil Days 1,388 1,500 1,500
Fiesta Amistad 8,000 8,000 6,000
Frontier Days 10,000 8,000 6,000
Old Settlers Reunion 2,500 2,500 6,000
Pony National Girls Softball Toumey 6,500 6,500 0
Quilt Round Up 0 10,000 0
RR Folk (Quilt and Cloth Doll) Art Show 3,000 0 0
Sunrise Kiwanis Holiday Basketball Classic 3,020 3,800 0
PARD Convention Marketing 0 10,000 0
Total Festivals & Events Advertising 42,408 72,300 23,500
Arts Support
Ballet Folklorico 5,300 7,990 7,960
Round Rock Community Choir 10,000 10,000 10,000
Sam Bass Theatre 8,300 9,500 9,500
Total Arts Support 23,600 27,490 27,460
Tourism Support
Chamber of Commerce 85,000 86,900 84,000
Tourism Marketing Programs 48,500 65,000 45,327
Tourism Study 0 50,000 33,356 *2
Unallocated 0 310 0
Total Tourism Support 133,500 202,210 162,683
Museum Support
Palm House Museum 10,000 8,000 8,000
Total Museum Support 10,000 8,000 8,000
Unallocated
Contingency 0 0 46,157
Total Unallocated 0 0 46,157
Subtotal: Festival, Tourism, Arts & Museum 209,508 310,000 267,800
Convention Center Complex Project
Transfer to Reserve Fund at Trustee Bank
Transfer to Debt Svc. Fund at Trustee Bank
Transfer to Stadium Expansion Fund
Transfer to Cony. Center Revenue
Property Insurance
Contingency and Trustee Fees
Capital Repair at Trustee Bank
Total Convention Center Project
Total Expenditures
69,850 75,000 83,000
519,240 527,990 536,240
O 800,000 0
617,254 0 0
25,000 30,000 32,000
3,667 25,000 25,000
O 77,010 75,060
1,235,011 1,535,000 751,300
$1,444,519 $1,845,000 $1,019,100
Estimated Fund Balance 10/01/03
Operating Reserves*
Estimated Unreserved Fund Balance 9/30/04
*Operating Reserves are established in accordance with operating reserve policies.
*1 Cowboy Chritmas Ball $2,200 Advertising, $1,800 Arts Support
*2 Amount remaining from original contract with Destination Development.
1,916,075
(1,000,000)
$1,516,975
EXHIBIT
"• A 11
DATE: November 7, 2003
SUBJECT: City Council Meeting - November 13, 2003
ITEM: 10.A.1. Consider an ordinance approving the Hotel/Motel Occupancy Tax
Budget for FY 2003-04. (Second Reading)
Resource:
History:
David Kautz, Assistant City Manager /Chief Financial Officer
Cindy Demers, Finance Director
Sharon Prete, Parks and Recreation Director
The hotel -motel occupancy tax budget is presented to the City Council
annually for adoption. By State law, amounts spent from the fund
may be used only to promote tourism and the convention and hotel
industry.
The hotel -motel budget is developed through combined efforts by the
Round Rock Chamber of Commerce and the City of Round Rock. This
year, due to the ongoing tourism study, minimum funding is provided
for the tourism marketing program. The budget also reflects funding
levels for events, arts and historic preservation as recommended by
the Chamber of Commerce Tourism Committee and full annual debt
service funding for the Stadium/Convention Center complex. Staff
anticipates returning to the Council later this year with a
comprehensive marketing budget based on the recommendations
provided by the tourism study.
Funding:
Cost: N/A
Source of Funds: N/A
Outside Resources: N/A
Impact/Benefit: N/A
Public Comment: N/A
Sponsor: Parks and Recreation Department
and Finance Department