G-04-04-08-9B1 - 4/8/2004ORDINANCE NO. 4-014-0-0g-961
AN ORDINANCE PROVIDING FOR AMENDMENT NO. 1 TO THE
OPERATING BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR
FISCAL YEAR 2003-2004.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS:
That the operating budget for the City of Round Rock, Texas
for Fiscal Year 2003-2004 is hereby revised for municipal purposes
pursuant to §102.010, Local Government Code and in accordance with
the proposal submitted to the Council by the City Manager, which
proposal is attached hereto as Exhibit "A" and is incorporated into
this ordinance by reference for all purposes.
The City Secretary is directed to file a certified copy of
this ordinance along with a true copy of the attached revised
budget with the County Clerk of Williamson County, Texas.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Ordinance was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Ordinance and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended. gsth
READ and APPROVED on first reading this the
day of LrnaALki , 2004.
RREAD, APPROVED and ADOPTED on second reading this the
2-141U
day of , 2004.
@PFEes. ^ OD:?=!WOPLIDOX/r:jWL:GX/OP.M NANO/U40325 '_.WIT sc
kM
ELL, ayor
City of Round Rock, Texas
CHRISTINE R. MARTINEZ, City Secreta
2
City of Round Rock, Texas
Budget Revision #1
Fiscal Year 2003-2004
GENERAL FUND
2003-2004 2003-2004
Original Revised
Budget Budget #1
Variance
Revenues $ 56,355,350 $ 57,403,737 $ 1,048,387
Expenditures (56,351,182) (57,399,043) (1,047,861)
Total Change in Fund Balance $ 4,168 $ 4,694 $ 526
UTILITY FUND
Revenues $ 24,483,700 $ 24,483,700 $ 0
Operating Expenditures (24,433,623) (24,483,700) (50,077)
Change in Working Capital $ 50,077 $ 0 $ (50,077)
03/19/2004 1
EXHIBIT
City of Round Rock, Texas
Budget Revision #1
Fiscal Year 2003-2004
GENERAL FUND
Revenues
DEPARTMENT
2003-2004 2003-2004
Original Revised
Budget Budget #1
Variance
$ 56,355,350 $ 57,403,737 $ 1,048,387
Administration - 12 $ (1,271,124) $ (1,504,401) $ 233,277
Legal Services - 13 (928,490) (928,490) 0
Planning - 14 (1,708,656) (1,675,379) (33,277)
Information Technology- 15 (1,084,030) (1,084,030) 0
Building Inspection - 16 (713,505) (713,505) 0
Finance - 17 (1,139,342) (1,139,342) 0
Purchasing - 18 (406,573) (406,573) 0
General Services - 19 (9,080,165) (9,605,165) 525,000
Library - 20 (1,846,257) (1,846,257) 0
Police - 21 (13,009,251) (13,009,251) 0
Fire - 22 (7,569,229) (7,735,797) 166,568
Parks & Recreation - 23 (6,728,388) (6,764,134) 35,746
Human Resources - 24 (683,726) (683,726) 0
Engineering & Dev. Svcs. - 25 (2,066,458) (2,177,005) 110,547
Streets - 26 (5,772,851) (5,772,851) 0
Transportation - 27 (905,375) (905,375) 0
City Shop - 28 (899,449) (899,449) 0
Municipal Court - 29 (538,313) (548,313) 10,000
General Government - Transfer 0 0 0
Total Expenditures $ (56,351,182) $ (57,399,043) $ 1,047,861
03/19/2004 2
City of Round Rock, Texas
Budget Revision #1
Fiscal Year 2003-2004
UTILITY FUND
Revenues
DEPARTMENT
2003-2004 2003-2004
Original Revised
Budget Budget #1
Variance
$ 24,483,700 $ 24,483,700 $ 0
Utility Administration - 40 $ (1,002,926) $ (1,020,753) $ 17,827
Water Treatment Plant - 41 (3,980,648) (3,980,648) 0
Water Systems Support - 42 (2,778,389) (2,810,639) 32,250
Water Line Maintenance - 43 (2,246,958) (2,246,958) 0
Wastewater Treatment Plant - 61 (4,870,000) (4,870,000) 0
Wastewater Systems Support - 62 (1,010,621) (1,010,621) 0
Wastewater Line Maintenance - 63 (1,992,461) (1,992,461) 0
Environmental Services - 64 (366,606) (366,606) 0
Utility Billing & Collection - 81 (928,371) (928,371) 0
Transfers - 95 (5,256,643) (5,256,643) 0
General Government - Other 0 0 0
Total Expenditures $ (24,433,623) $ (24,483,700) $ 50,077
03/19/2004 3
City of Round Rock, Texas
Budget Revision #1
Fiscal Year 2003-2004
General Fund - Effect of the revision on fund balance:
Estimated Fund Balance 10/01/03 $ 25,250,736
Less Reserves (*1) (20,591,684)
Estimated Revenue (FY 2003-2004) 55,763,737
Interfund Transfers 1,640,000
Total Funds Available 62,062,789
Budgeted Expenditures (57,399,043)
Estimated Unreserved Fund Balance 9/30/04 $ 4,663,746
*1 Reserve requirements established in accordance with operating reserve policies.
Utility Fund - Effect of the revision on working capital:
Estimated Working Capital 10/01/03 $ 16,390,495
Less Reserves (*2) (8,814,132)
Estimated Revenue (FY 2003-2004) 24,483,700
Interfund Transfers (3,606,000)
Total Funds Available 28,454,063
Budgeted Expenditures (20,877,700)
Estimated Working Capital 9/30/04 $ 7,576,363 (*3)
*2 Reserves are established in accordance with operating reserve policies.
*3 Funds are designated for Capital Improvements to the Utility System.
03/19/2004 4
City of Round Rock
Fiscal Year 2003-2004
Budget Revision #1
Summary of Adjustments
General Fund
Revenues
Sales Tax
Transfers from other Funds
Fire FEMA Grant Revenue
Total Revenue Adjustments
Expenditures
Economic Development
Dell Program Payment
Streamline Sales Tax (Perryman Study)
Engineering & Development Services (2 New Positions)
Bond Funded Construction Project Manager
Fire - Video Conferencing, Thermal Imaging, Rescue Tool
Parks Development Specialist
Volunteer Center - Additional Funding
Municipal Court - Additional Funding
Total Expenditure Adjustments
Utility Fund
Expenses
Senior Utility Engineer
Meter Reader
Expense Reallocations - Savings
Total Expense Adjustments
FY 2004
Budget
Revision #1
Adjustment
815,000
66,819
166,568
1,048,387
(175,000)
(490,000)
(50,000)
(43,728)
(66,819)
(166,568)
(35,746)
(10,000)
(10,000)
(1,047,861)
(45,000)
(32,250)
27,173
(50,077) *
Estimated
Annual Impact
(Information
Purposes Only)
70,000
(480,000)
(90,000)
(70,000)
(62,000)
(10,000)
(85,000)
(32,000)
*Utility revision is balanced with use of budgeted revenue over expenses. See Budget Revision, page 1.
DATE: April 2, 2004
SUBJECT: City Council Meeting - April 8, 2004
ITEM: *9.B.1. Consider an ordinance amending the 2003-2004 Operating
Budget. (Second Reading)
Department: Finance
Staff Person: Cindy Demers, Finance Director
Justification: This amendment revises the FY 2003-2004 operating budget to
reflect strategic operating adjustments for the current fiscal year.
General Fund highlights include partial year funding for the new
economic development initiative with the Round Rock Chamber of
Commerce, funding for additional operating personnel and funding
for expenditures associated with the Streamline Sales Tax Project,
the Volunteer Center and Municipal Court. This revision also
includes the anticipated receipt of the Federal Emergency
Management Agency (FEMA) grant awarded to the Fire Department
as well as additional personnel for the water and wastewater Utility
Fund.
Funding:
Cost: N/A
Source of funds: General Fund/Water/Wastewater Utility Fund
Outside Resources: N/A
Background Information:
Public Comment: N/A
From time to time the City's operating budget must be
adjusted to reflect significant revenue and expenditure
changes for the year. The available funds for this
adjustment are provided primarily by increased sales
tax revenues, grant revenues and operational savings.
1111111111111111
THE STATE OF TEXAS
COUNTY OF WILLIAMSON
CITY OF ROUND ROCK
1111 9R PGS
2004037280
I, CHRISTINE R. MARTINEZ, City Secretary of the City of Round Rock, Texas,
do hereby certify that I am the custodian of the public records maintained by the City
and that the above and foregoing is a true and correct copy of Ordinance No. G -04-04-
08-9B1, which approves Amendment No. 1 to the Operating Budget for Fiscal Year
2003-2004. This ordinance was approved and adopted after two readings by the City
Council of the City of Round Rock, Texas. The meetings were held on the 25th day of
March 2004, and the 8th day of April 2004. These minutes are recorded in the official
City Council Minute Book No. 50.
CERTIFIED by my hand and seal of the City of Round Rock, Texas on this 12t11
day of May 2004.
CHRISTINE R. MARTINEZ, City Secretary
0\
ORDINANCE NO. 0-" O1 -1 -0q -a-961
AN ORDINANCE PROVIDING FOR AMENDMENT NO. 1 TO THE
OPERATING BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR
FISCAL YEAR 2003-2004.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS:
That the operating budget for the City of Round Rock, Texas
for Fiscal Year 2003-2004 is hereby revised for municipal purposes
pursuant to §102.010, Local Government Code and in accordance with
the proposal submitted to the Council by the City Manager, which
proposal is attached hereto as Exhibit "A" and is incorporated into
this ordinance by reference for all purposes.
The City Secretary is directed to file a certified copy of
this ordinance along with a true copy of the attached revised
budget with the County Clerk of Williamson County, Texas.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Ordinance was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Ordinance and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
READ and APPROVED on first reading this the
LtTaday of , 2004.
READ, APPROVED and
Plj
day of
ADOPTED on
, 2004.
second reading this the
R n
ELL, ayor
City of Round Rock, Texas
CHRISTINE R. MARTINEZ, City Secreta
2
Budget Revision #1
Fiscal Year 2003-2004
GENERAL FUND
' City of Round Rock, Texas
2003-2004 2003-2004
Original Revised
Budget Budget #1
Variance
Revenues $ 56,355,350 $ 57,403,737 $ 1,048,387
Expenditures (56,351,182) (57,399,043) (1,047,861)
Total Change in Fund Balance $ 4,168 $ 4,694 $ 526
UTILITY FUND
Revenues $ 24,483,700 $ 24,483,700 $ 0
Operating Expenditures (24,433,623) (24,483,700) (50,077)
Change in Working Capital $ 50,077 $ 0 $ (50,077)
03/19/2004 1
A.,
9
EXHIBIT
Budget Revision #1
Fiscal Year 2003-2004
GENERAL FUND
Revenues
DEPARTMENT
•
City of Round Rock, Texas
2003-2004 2003-2004
Original Revised
Budget Budget #1
Variance
$ 56,355,350 $ 57,403,737 $ 1,048,387
Administration - 12 $ (1,271,124) $ (1,504,401) $ 233,277
Legal Services - 13 (928,490) (928,490) 0
Planning - 14 (1,708,656) (1,675,379) (33,277)
Information Technology - 15 (1,084,030) (1,084,030) 0
Building Inspection - 16 (713,505) (713,505) 0
Finance - 17 (1,139,342) (1,139,342) 0
Purchasing - 18 (406,573) (406,573) 0
General Services - 19 (9,080,165) (9,605,165) 525,000
Library - 20 (1,846,257) (1,846,257) 0
Police - 21 (13,009,251) (13,009,251) 0
Fire - 22 (7,569,229) (7,735,797) 166,568
Parks & Recreation - 23 (6,728,388) (6,764,134) 35,746
Human Resources - 24 (683,726) (683,726) 0
Engineering & Dev. Svcs. - 25 (2,066,458) (2,177,005) 110,547
Streets - 26 (5,772,851) (5,772,851) 0
Transportation - 27 (905,375) (905,375) 0
City Shop - 28 (899,449) (899,449) 0
Municipal Court - 29 (538,313) (548,313) 10,000
General Government - Transfer 0 0 0
Total Expenditures $ (56,351,182) $ (57,399,043) $ 1,047,861
03/19/2004 2
City of Round Rock, Texas
Budget Revision #1
Fiscal Year 2003-2004
UTILITY FUND
Revenues
DEPARTMENT
2003-2004 2003-2004
Original Revised
Budget Budget #1
Variance
$ 24,483,700 $ 24,483,700 $ 0
Utility Administration - 40 $ (1,002,926) $ (1,020,753) $ 17,827
Water Treatment Plant - 41 (3,980,648) (3,980,648) 0
Water Systems Support - 42 (2,778,389) (2,810,639) 32,250
Water Line Maintenance - 43 (2,246,958) (2,246,958) 0
Wastewater Treatment Plant - 61 (4,870,000) (4,870,000) 0
Wastewater Systems Support - 62 (1,010,621) (1,010,621) 0
Wastewater Line Maintenance - 63 (1,992,461) (1,992,461) 0
Environmental Services - 64 (366,606) (366,606) 0
Utility Billing & Collection - 81 (928,371) (928,371) 0
Transfers - 95 (5,256,643) (5,256,643) 0
General Government - Other 0 0 0
Total Expenditures $ (24,433,623) $ (24,483,700) $ 50,077
03/19/2004 3
. City of Round Rock, Texas
Budget Revision #1
Fiscal Year 2003-2004
General Fund - Effect of the revision on fund balance:
Estimated Fund Balance 10/01/03 $ 25,250,736
Less Reserves (*1) (20,591,684)
Estimated Revenue (FY 2003-2004) 55,763,737
Interfund Transfers 1,640,000
Total Funds Available 62,062,789
Budgeted Expenditures (57,399,043)
Estimated Unreserved Fund Balance 9/30/04 $ 4,663,746
*1 Reserve requirements established in accordance with operating reserve policies.
Utility Fund - Effect of the revision on working capital:
Estimated Working Capital 10/01/03 $ 16,390,495
Less Reserves ( *2) (8,814,132)
Estimated Revenue (FY 2003-2004) 24,483,700
Interfund Transfers (3,606,000)
Total Funds Available 28,454,063
Budgeted Expenditures (20,877,700)
Estimated Working Capital 9/30/04 $ 7,576,363 (*3)
*2 Reserves are established in accordance with operating reserve policies.
*3 Funds are designated for Capital Improvements to the Utility System.
03/19/2004 4
City of Round Rock
Fiscal Year 2003-2004
Budget Revision #1
Summary of Adjustments
General Fund
Revenues
Sales Tax
Transfers from other Funds
Fire FEMA Grant Revenue
Total Revenue Adjustments
Expenditures
Economic Development
Dell Program Payment
Streamline Sales Tax (Perryman Study)
Engineering & Development Services (2 New Positions)
Bond Funded Construction Project Manager
Fire - Video Conferencing, Thermal Imaging, Rescue Tool
Parks Development Specialist
Volunteer Center - Additional Funding
Municipal Court - Additional Funding
Total Expenditure Adjustments
Utility Fund
Expenses
Senior Utility Engineer
Meter Reader
Expense Reallocations - Savings
Total Expense Adjustments
FY 2004
Budget
Revision #1
Adjustment
815,000
66,819
166,568
1,048,387
(175,000)
(490,000)
(50,000)
(43,728)
(66,819)
(166, 568)
(35,746)
(10, 000)
(10, 000)
(1,047,861)
(45, 000)
(32,250)
27,173
(50,077) *
Estimated
Annual Impact
(Information
Purposes Only)
70,000
(480,000)
(90,000)
(70, 000)
(62,000)
(10, 000)
(85, 000)
(32,000)
*Utility revision is balanced with use of budgeted revenue over expenses. See Budget Revision, page 1.
FILED AND RECORDED
OFFICIAL PUBLIC RECORDS 2004037280
05/12/2004 11:48 AM
CARRILLO $30.00
NANCY E. RISTER, COUNTY CLERK
WILLIAMSON COUNTY, TEXAS
0,c) ,,r6t tt ratur
-{-t cz,
_`�� CITY OF ROUND ROCK
ADMINISTRATION
221 EAST MAIN STREET
ROUND ROCK, TEXAS 78664