G-04-09-23-12A4 - 9/23/2004ORDINANCE NO. 9 O`1- 09 -023 -
AN
7 -023 -AN ORDINANCE ADOPTING THE HOTEL OCCUPANCY TAX
BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL
YEAR 2004-2005.
WHEREAS, the City of Round Rock collects a seven (7) percent
tax on hotel/motel rooms, and
WHEREAS, the tax money is to be spent for promoting tourism
and the arts, and
WHEREAS, the Round Rock Chamber of Commerce ("Chamber") has
provided the City with a copy of its adopted Tourism Budget for
Fiscal Year 2004-05; and
WHEREAS, the Chamber's Tourism Committee has provided the
City with a copy of its recommendations of funding for events,
arts, and historic preservation, and
WHEREAS, in developing the 2004-2005 Hotel Occupancy Tax Budget
the City Council has taken into consideration City -sponsored items
which promote tourism, as well the Chamber's recommendations, and
WHEREAS, a proposed 2004-2005 budget for Hotel Occupancy Tax
funds is attached as Exhibit "A" which provides for expenditure of
the funds in a manner in compliance with Section 1.1809 of the City
Code (1995 Edition), Now Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS:
That the attached 2004-2005 Hotel Occupancy Tax Budget is
hereby approved and the disbursements shown thereon are hereby
authorized.
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The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Ordinance was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Ordinance and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
READ and APPROVED on first reading this the
day of Pik , 2004.
2nR,EdAD, APPROVED and ADOPTED on second reading this the
2 day of
ST:
), 2004.
WELL, ayor
City of Round Rock, Texas
CHRISTINE R. MARTINEZ, City Secredary
2
City of Round Rock
Hotel Occupancy Tax Fund # 710
Fund Balance Analysis
Estimated Fund Balance 10/01/04
Less Operating Reserves (*1)
Estimated Revenue (FY 2004-2005)
Total Funds Available
Requested Expenditures
Estimated Unreserved Fund Balance 9/30/05 $ 1,049,275
$
2,097,540
(1,000,000)
1,630,000
2,727,540
(1,678,265)
* 1 - Operating Reserves are established in accordance with operating reserve policies.
City of Round Rock
Hotel Occupancy Tax Fund #710
2004-2005 Preliminary Budget
DESCRIPTION OF ITEM
Revenues
Hotel -Motel Occupancy Tax
Interest Income
Transfer from Convention Ctr. Rev. Fund
Contributions
Total Revenues
Expenditures
03-04 04-05
02-03 Revised Proposed
Actuals Budget Budget
$ 1,618,744 $ 1,600,000 $
28,891 20,000
671,071
1,620,000
10,000
2,318,707 1,620,000 1,630,000
Event & Tourism Funding
Festivals & Events Advertising 52,966 23,500
Arts Support 9,0
27,490 27,460 19,0000
Tourism Support*" 195,303 162,683
Museum Support 32,000
Unallocated 8,000 8,000 8,000
Total Event & Tourism Fundin 26,157 20,000
g 283,759 247,800 84,617
Convention & Visitors Bureau
Personnel
Contractual Services 102,347 264,858
Materials & Supplies 353,900 290,200
Other Services & Charges 5,000 19,600
Capital Outlay 46,500 122,500
Total Convention & Visitors Bureau 72,500 31,000
580,247 728,158
Total Operating Expenditures 283,759 828,047
812,775
Capital Projects
Transfer to Capital Project Fund 585
Wayfinding-City 238,500
Total Capital Projects Expenditures 38,500
38,500 238,500
Convention Center
Capital Expansion
Transfer to Reserve Fund at Trustee Bank 75,000 83,000
Transfer to Debt Svc. Fund at Trustee Bank 527,990
Transfer to Stadium Expansion Fund 800,000 536,240 494,990
_
Transfer to Conv. Center Revenue 671,071 _
Property Insurance 30,111
Contingency and Trustee Fees 32,000 32,000
Capital Repair at Trustee Bank 25,000 25,000
77,010 75,060 75,000
Total Debt Service 2,181,183 751,300
626,990
Total Expenditures $ 2,464,942 $ 1,617,847 $ 1,678,265
Estimated Fund Balance 10/01/04
$2,097,540
Operating Reserves*
(1,000,000)
Estimated Unreserved Fund Balance 9/30/05
$1,049,275
"Operating Reserves are established in accordance with operating reserve policies.
1
DATE:
SUBJECT:
ITEM:
September 17, 2004
City Council Meeting - September 23, 2004
12.A.4. Consider an ordinance approving the 2004-2005 Hotel/Motel
Occupancy Tax Budget. (Second Reading)
Department: Finance
Staff Person:
Justification:
Cindy Demers, Finance Director
The Hotel/Motel Budget includes operating expenditures associated with the newly developed
Convention & Visitors Bureau, special event funding and debt service associated with the Dell
Diamond/United Heritage Convention Center Complex.
Funding:
Cost: N/A
Source of funds: N/A
Outside Resources: N/A
Background Information:
The Hotel/Motel Fund is used to collect for the levy and use of the hotel -motel bed tax.
Proceeds from this tax are to be used toward the promotion of tourism and the convention
and hotel industry in the City.
Public Comment: N/A