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G-04-03-25-13F1 - 3/25/2004ORDINANCE NO. 0- 041" 03-J5- J3F/ AN ORDINANCE AMENDING SECTION 3.06 OF THE HUMAN RESOURCES POLICIES AND PROCEDURES MANUAL, CONCERNING INCLEMENT WEATHER; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS: I. That Section 3.06 of the Human Resources Policies and Procedures Manual of the City of Round Rock, Texas, is hereby amended to read as follows: 3.06 INCLEMENT WEATHER PURPOSE To provide guidelines about reporting to work under adverse weather conditions. POLICY Employees are expected to report for duty at the hour regularly assigned for their workday. ABSENCES FROM WORK CITY OFFICES CLOSED If weather conditions are such that personal judgment prevents the employee from coming to work or causes them to be late, the employee should notify the supervisor within 30 minutes after the start of the work day. The City will report the closing/reopening of City offices on the City Web site and with local media outlets. It is the employee's responsibility to periodically check to determine if the City offices have closed/reopened and to receive instructions on returning to work. If City offices are open and weather conditions cause employees to lose time, the the supervisor may account for the absence by: • Authorizing leave time for which the employee is eligible (i.e., vacation) • Authorizing leave without pay If City offices are closed due to adverse weather conditions: • Non -emergency services personnel scheduled to work will not report to work, but will be considered as working for pay purposes during the hours City offices were closed. @PFDesktop\:.ODMA/WORLDOX/O:/WDOX/ORDINANC/040325F1.WPD/scl EMERGENCY SERVICES PERSONNEL Emergency services personnel will be expected to report as scheduled unless otherwise notified by their supervisors. For purposes of this policy "Emergency Services Personnel" are defined as: Police Officers, Firefighters, and Communications Operators who are scheduled to work during the hours that City offices are closed due to bad weather. Water Plant Operators who are regularly to work during the hours that City offices are closed due to bad weather. Employees whose regular duties require them to respond to emergency situation to take corrective actions who are regularly scheduled to work during the hours that City offices are closed due to bad weather. Emergency Services Personnel reporting to work as scheduled wills be paid their normal rate of pay. NON -EMERGENCY Non-exempt, Non -emergency Services Personnel who are not scheduled to work PERSONNEL during the hours that City offices are closed due to bad weather but who are called to report for work during an emergency situation will receive over -time pay for actual hours worked in excess of the normal work week. Non -emergency Services Personnel who are not called to report for work during the hours that City offices are closed due to bad weather but who report to work anyway will receive their normal rate of pay. RELATED POLICIES 3.03 Compensation for Extra Hours Worked EFFECTIVE DATE March 25, 2004 II. A.. All ordinances, parts of ordinances, or resolutions in conflict herewith are expressly repealed. B. The invalidity of any section or provision of this ordinance shall not invalidate other sections or provisions thereof. 2 C. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Ordinance was adopted was posted and that such meeting was open to the public as required by law at all times during which this Ordinance and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. Alternative 1. By motion duly made, seconded and passed with an affirmative vote of all the Council members present, the requirement for reading this ordinance on two separate days was dispensed with. READ, PASSED, and ADOPTED on first reading this d,-5 day of Vh.tal.) , 2004. Alternative 2. READ and APPROVED on first reading this the day of , 2004. READ, APPROVED and ADOPTED on second reading this the __ day of City of Round Rock, Texas CHRISTINE R. MARTINEZ, City Secret 3 y DATE: March 19, 2004 SUBJECT: City Council Meeting - March 25, 2004 ITEM: *13.F.1. Consider an ordinance amending Section 3.06 of the Human Resources Policies and Procedures Manual, concerning inclement weather. (First Reading) Department: Human Resources Staff Person: Teresa Bledsoe, Human Resources Director Justification: These revisions provide policies that are consistent with the best practices regarding the safety of the City's employees and addresses issues regarding compensation for employees who report to work when the City closed for inclement weather. Funding: Cost: N/A Source of funds: N/A Outside Resources: N/A Background Information: Public Comment: N/A The Council adopted the current Human Resources Policies and Procedures Manual in November 2000. Policies and procedures are updated when business necessity reflects a need for such revisions.