CM-2016-1157 - 7/25/2016ROUND IROCK
FACILITY USE A G I-REEMl NIT
No. 187194
00616-17 Crl'y OF ROUND ROCK
User Group: CITY OF ROUND ROCK Campus: Cedar Ridge
Title: Contact
Contact Name: Valerie Francois
Address: City of Round Rock —Human Resources
231 E. Main St.
City, State, Zip: Round Rock, TX 78664
Phone: 512-218-5494
Email address. vfrancois@roundrocktexas.gov
Agreement: This Facility Use Agreement is entered into by and between Round Rock Independent School District
(RRISD or District) and the User Group (User) identified above. The District and the User may hereafter be referred to
individually as a "Party" or collectively as the "Parties". The Agreement, including all Attachments and Exhibits attached
hereto and incorporated herein for all purposes (collectively, the "Agreement"), is a license for User to beneficially
occupy the District's facilities described on Exhibit `A' during the times and for the purpose stated herein. This
Agreement shall become effective upon its execution and shall remain in effect until the fulfillment of all considerations
sec forth herein including receipt of payment for a.l l fees set out on Exhibit W.
The undersigned User understands that RRISD facilities are reserved each day and at all times for use by RRISD students,
per Board Policy GKD, "Nonschool Use of School Facilities". The User is granted a license to only use the facilities set
out on Exhibit W.
Liability Insurance: User is required to purchase and hold effective Liability Insurance as described on Exhibit
`B'. User will not be allowed to occupy the District's facilities until the District has received User's Certificate
of Insurance. User will indemnify and hold harmless the Round Rock Independent School District and its
officers, agents and employees from all claims, causes of action and judgments for the injury or death of any
person in the damage to property that arise, directly or indirectly, from the intentional or negligent act or
omission of User or the officers, agents, employees, guests and invitees of User during the use or occupancy of
RRISD facilities by User. See Liability Insurance Exhibit `B'
Conditions of Use:
1. User agrees to use the facility only at the times and for the purposes stated on Exhibit `A' as well as
meet all RRISD requirements and payment of fees set out set out herein and on Exhibit W.
2. Use of RRISD facility is conditioned upon the requirements set out in policies and regulations of
RRISD governing facility use, each of which policy and regulation is incorporated in this Iicense
agreement.
3. User agrees to comply with all applicable policies and regulations of RRISD, laws and regulations
of the City and County of location, State of Texas and of the United States.
4. Limitations on RRISD responsibility:
a) Each RRISD facility is licensed for use in its current AS IS, WHEREAS condition, subject to
all faults and defects, whether known or unknown to RRISD or User.
b) Interruption or loss of use of the RRISD facility based on such events as adverse weather, loss
of utilities, acts beyond the control of RRISD, negligence or other action or inaction by
RRISD or its officers and employees or other similar causes shall not cause any liability to
RRISD other than a refund of any fees paid to RRISD for use of the facility at the time
Facility Use Agreement Ver.3 Page 1 of 4
006 16-17 City of Round Rock— Fire Department
CSM"-)-0/�-//y_�
scheduled, subject to a deduction by RRISD for expenses actually incurred prior to the
interruption or loss of use.
5. Only the uses permitted by RRISD in this Agreement shall be conducted on the RRISD facility. The
User may bring in only the personal property (such as lights, sound systems, sports equipment, food,
beverages, and other similar items) specifically permitted by RRISD_
6. If required by RRISD, and User is so notified prior to the execution of the Agreement, User will at
its cost provide security personnel approved in advance by RRISD to provide for security and safety
of persons during the use of the RRISD facility.
7. In the event User cancels the use of the facility, User will be entitled to a refund of fees paid for the
planned use if (1) such cancellation is received 48 hours prior to the planned event in writing and (2)
to the extent that RRISD has lost revenue because of being unable to license the use of the facility to
other parties; no refund will be granted. Where the District has incurred actual direct expenses to
accommodate the User's event, such expenses will be become due to the District and may be
deducted fiom fees, if any, previously paid to the District.
S. District policy requires that District employees open and close facilities for after-hours usage and to
remain on site for emergency purposes as well as insure positive behavior of Users. In the event that
the District cannot secure the staff necessary to open and close the facility, the District reserves the
right to cancel the Agreement with a 60 day notice.
Force Majeure: Notwithstanding the foregoing, in the event of a fire (except fires caused, accelerated, or
contributed to, by User or User's participants), flood, earthquake or other acts of nature, war, terrorism, civil
disorder, or curtailment of transportation facilities; and where such uncontrollable events result in the inability of
the User to safely hold the planned event, the obligations of each party to the other under this agreement shall be
completely cancelled and deemed null and void and neither party shall have any further obligation to the other
hereunder. Exception for mul6day events: The District will be compensated for each full day of usage not
cancelled. Compensation will be prorated at the daily rental rate.
Exhibits and Attachments:
Exhibit 'A': Agreement dates, time of use, facility and area of use, and fees
Exhibit `B': Liability Insurance
IN WITNESS WHEREOF, the Parties have caused this Agreement to be duly executed.
City of Round Rock,
Signature
M - WS
Prutted Name v
can
Title
Date
Round Rock Inde endent School District,
1
Signature
David Hoedebeck
Director, Department of Maintenance
1�s 1(,o,
Date tC
Facility Use Agreement Ver.3 Page 2 of 4
006 16-17 Cily ofRound Rock — Fire Department
Round Rock Independent School District
Exhibit A
License for Use of Facilities
Campus / Facility: Cedar Ridge HS
Date & Time of Use:
8:00am to 1:00pm July 30, 2016
Day of Week: Saturday
Calendar Attached To Facility Request: NO
Area to be Used: Cafeteria
RRISD Equipment to be Used: Tables, Chairs, Microphone
User's Equipment to be Used: As brought by group
Fees:
Cafeteria @ $50.00 per hour x 5 hours = $250.00
Custodial @ $30.00 per hour x 5 hours = $150.00
Total $400.00
Facility Use Agreement Ver.3 Page 3 of 4
006 16-17 City of Round Rock — Wire Deparinaent
Round Rock Independent School District
Exhibit B
Liability tnsuR- ante
User group(s) shall purchase, provide and keep in effect during the use period licensed pursuant to
this regulation a liability insurance policy, or rider to an existing policy, naming as additional insured
"Round Rock Independent School District, its officers, employees and agents," which will provide
coverage vi the amount of $500,000 for property damage and $1,000,000 per person and $1,000,000
per occurrence for personal injury (including death). Coverage provided by such policy or rider must
apply to the death or injury of any person and the damage to property that result, directly or
indirectly, from the intentional or negligent act or omission of user's officers, agents, employees,
guests, or invitees during the use or occupancy of District premises. Such insurance shall be with an
insurance company or companies authorized to do business in Texas, under policy or policies
acceptable to the District and provided no later than 14 calendar days prior to the use. The User must
provide the District with a certificate of insurance attesting the existence of a policy or policies
providing coverage required, or, if requested, by the District a certified copy of the policy or policies.
If a policy contains deductible provisions, user shall be responsible for payment of the deductible
amount for any claim(s).
Facility Use Agreement Ver.3 Page 4 of 4
006 16-17 C11y of Round Rock— Frye Depat•unent
City of Round Rock
J
f
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider City Manager approval of the Facility Use Agreement for the use
of RRISD facility for fire testing purposes.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 7/22/2016
Dept Director:
Cost:
Indexes:
Attachments: Facility Use Agreement—Fire Testing
Department: Human Resources Department
Text of Legislative File CM -2016-1157
Consider City Manager approval of the Facility Use Agreement for the use of RRISD facility for fire testing
purposes.
This is a routine agreement used when renting facilities from the Round Rock Independent School
District.
This was approved outside of the process.
City of Round Rock Page 1 Printed on 81212016