G-04-03-25-13F5 - 3/25/2004ORDINANCE NO. (3 - 01-03-62,51 /31C
AN ORDINANCE AMENDING SECTION 5.15 OF THE HUMAN
RESOURCES POLICIES AND PROCEDURES MANUAL,
CONCERNING USE AND CARE OF CITY PROPERTY AND
EQUIPMENT; AND PROVIDING FOR A SAVINGS CLAUSE AND
REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS:
I.
That Section 5.15 of the Human Resources Policies and
Procedures Manual of the City of Round Rock, Texas, is hereby
amended to read as follows:
5.15 USE AND CARE OF CITY PROPERTY AND EQUIPMENT
PURPOSE To establish guidelines for employee use of and responsibility for City -owned or
leased property and equipment.
POLICY
DEFINITION
City property and equipment shall be used for official business only. The use of
any City equipment outside of official business purposes will be grounds for
disciplinary action, up to and including termination.
City -owned or leased property and equipment is defined as all tools, equipment,
(including vehicles and mobile equipment), and materials/supplies exclusively
intended for use on official business in the City of Round Rock.
Examples of City property and equipment include, but are not limited to:
• Tools -such as hand tools (hammers, wrenches, shovels/rakes, etc.) and
power tools (circular saws, drills, belt sanders, etc.);
• Equipment -such as gas powered equipment (chainsaws, weed eaters,
generators, etc.) and mobile equipment (lawnmowers, tractors, gators, etc.);
and,
• Materials/Supplies-such as bolts/nuts, topsoil/sod, paper/office supplies,
and other associated work items.
Official business is defined as all work performed by employees for City directed
purposes.
RESPONSIBILITIES . Employees are responsible for the care and maintenance of all City property and
equipment assigned to them. Employees shall not entrust City property and
equipment to anyone to be used for any reason other than City directed purposes.
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Employees observing the use of City property and equipment outside of official
City business and in conflict with this policy must report the incident to their
Supervisor immediately.
Supervisors are responsible for maintaining inventory lists and monitoring the
usage of all City property and equipment assigned to their employees.
If a Supervisor determines that an employee has misused City property and
equipment in such a way that conflicts with this policy, the Supervisor must
immediately report the incident to the Department Director/Division Manager for
further action.
ENFORCEMENT Employees may be held financially responsible for the misuse, loss, deterioration,
and destruction of City property and equipment.
Violation of this policy shall be grounds for disciplinary action, up to and including
termination. Violations may also be subject to legal action.
RELATED POLICIES 5.03 Ethical Standards
7.05 Use of City Vehicles
Administrative Directive - Vehicle Maintenance Facility After Normal Business
Hours, Shop and Equipment Use by City Mechanics
EFFECTIVE DATE March 25, 2004
II.
A. All ordinances, parts of.ordinances, or resolutions in
conflict herewith are expressly repealed..
B. The invalidity of any section or provision of this
ordinance shall not invalidate other sections or provisions
thereof.
C. The City Council hereby finds and declares that written
notice of the date, hour, place and subject of the meeting at which
this Ordinance . was adopted was posted and that such meeting was
open to the public as required by law at all times during which
this Ordinance and the subject matter hereof were discussed,
2
considered and formally acted upon, all as required by the Open
Meetings Act, Chapter 551, Texas Government Code, as amended.
Alternative 1.
By motion duly made, seconded and passed with an affirmative
vote of all the Council members present, the requirement for
reading this ordinance on two separate days was dispensed with.
th
READ, PASSED, and ADOPTED on first reading this ` day
of _ /21J , 2004.
Alternative 2.
READ and APPROVED on first- reading this the day of
, 2004.
READ, APPROVED and ADOPTED on second reading this the
day of , 2004.
Aeeel 404e;
,• ay.'
City of Round Rock, Texas
ATTEST:
CHRISTINE R. MARTINEZ, City Secre
3
y
DATE: March 19, 2004
SUBJECT: City Council Meeting - March 25, 2004
ITEM: *13.F.5. Consider an ordinance amending Section 5.15 of the Human
Resources Policies and Procedures Manual, concerning use and care of
city property and equipment. (First Reading)
Department: Human Resources
Staff Person: Teresa Bledsoe, Human Resources Director
Justification: These revisions provide policies that are consistent with the best practices
and assures the proper use of equipment that is purchased with City funds.
It also reduces City liability and exposure.
Funding:
Cost: N/A
Source of funds: N/A
Outside Resources: N/A
Background Information:
Public Comment: N/A
The Council adopted the current Human Resources Policies
and Procedures Manual in November 2000. Policies and
procedures are updated when business necessity reflects a
need for such revisions.