R-2016-3676 - 8/25/2016 RESOLUTION NO. R-2016-3676
WHEREAS, the City of Round Rock has duly advertised for bids to purchase design, printing
and distribution services for the City of Round Rock's Parks and Recreation Summer Program Guides,
and
WHEREAS, Section 252.043 of the Texas Local Government Code requires a city to award a
contract to the lowest responsible bidder or to the bidder who provides goods or services at the best
value for the city based on criteria set forth in §252.043(b); and
WHEREAS, the City has determined that Community Impact Newspaper will provide goods
and services at the best value for the City; and
WHEREAS, the City Council wishes to accept the bid of Community Impact Newspaper,Now
Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City an
Agreement for Design, Printing and Distribution of Summer Program Guides From Community
Impact Newspaper, a copy of said Agreement being attached hereto as Exhibit "A" and incorporated
herein.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
0112.1604;00362242
RESOLVED this 25th day of August, 2016.
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ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
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SARA L. WHITE, City ler
2
EXHIBIT
"A„
CITY OF ROUND ROCK
AGREEMENT FOR DESIGN,PRINTING AND DISTRIBUTION
OF SUMMER PROGRAM GUIDES FROM
COMMUNITY IMPACT NEWSPAPER
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
That this Agreement for design, printing and distribution services for the City of Round
Rock's Parks and Recreation Summer Program Guides (referred to herein as the "Agreement"),
is made and entered into on this the day of the month of , 2016, by and
between the CITY OF ROUND ROCK, TEXAS, a home-rule municipality whose offices are
located at 221 East Main Street, Round Rock, Texas 78664 (referred to herein as the"City") and
COMMUNITY IMPACT NEWSPAPER, whose offices are located at 16225 Impact Way, Suite
1, Pflugerville,Texas 78660(referred to herein as the"Services Provider").
RECITALS:
WHEREAS, City desires to purchase design, printing and distribution services for the
City's Summer Program Guides,and City desires to procure same from Services Provider;and
WHEREAS, City has issued its "Invitation for Bid" for the provision of said goods and
services, and City has selected the Bid submitted by the Services Provider; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights,duties, and obligations;
NOW,THEREFORE,WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, sufficiency and receipt of which are hereby acknowledged, it is mutually
agreed between the parties as follows:
1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and Services Provider
whereby City is obligated to buy specified services and Services Provider is obligated to sell
same. The Agreement includes the following: (a) City's Invitation for Bid designated
Solicitation Number 16-016 dated April 2016; (b) Services Provider's Response to the IFB; (c)
contract award; and (d) any exhibits, addenda, and/or amendments thereto. Any inconsistencies
or conflicts in the contract documents shall be resolved by giving preference in the following
00360359/ss2
order:
(1) This Agreement;
(2) Services Provider's Response to IFB;
(3) City's Invitation for Bids,exhibits,and attachments.
B. City means the City of Round Rock, Williamson and Travis Counties,Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Majeure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. Goods and services mean the specified services, supplies, materials,
commodities,or equipment.
2.01 EFFECTIVE DATE,INITIAL TERM,AND ALLOWABLE RENEWALS
A. This Agreement shall be effective on the date it has been signed by both parties
hereto, and shall remain in full force and effect unless and until it expires by operation of the
term stated herein,or until terminated or extended as provided herein.
B. The tern of this Agreement is for forty-eight(48) months from the effective date
hereof.
C. City reserves the right to review the relationship at any time, and may elect to
terminate this Agreement with or without cause or may elect to continue.
3.01 CONTRACT DOCUMENTS AND EXHIBITS
City selected Services Provider to supply the services as outlined in the IFB and
Response to 11713 submitted by Services Provider, all as specified in Exhibit "A." The intent of
these documents is to formulate an Agreement listing the responsibilities of both parties as
outlined in the IFB and as offered by Services Provider in its Response to the IFB.
The services which are the subject of this Agreement are described in Exhibit "A" and,
together with this Agreement, comprise the total Agreement and they are fully a part of this
Agreement as if repeated herein in full.
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4.01 ITEMS AWARDED; SCOPE OF WORK
A. Items Awarded. All bid items on page eleven (11) of Exhibit"A" ("Attachment
A: Bid Form")are awarded to Services Provider.
B. Scope of Work. For purposes of this Agreement, City has issued documents
delineating the required services (specifically Invitation for Bid Solicitation Number 16-016,
dated April 2016). Services Provider has issued its response agreeing to provide all such
required service in all specified particulars. All such referenced documents are included in
Exhibit "A" attached hereto and made a part hereof for all purposes. When taken together with
the appended exhibits, this Agreement shall evidence the entire understanding and agreement
between the parties and shall supersede any prior proposals,correspondence or discussions.
Services Provider shall satisfactorily provide all services described under the attached
exhibits within the contract tern specified in Section 2.01. Services Provider's undertakings
shall be limited to performing services for the City and/or advising City concerning those matters
on which Services Provider has been specifically engaged. Services Provider shall perform its
services in accordance with this Agreement, in accordance with the appended exhibits, in
accordance with due care, and in accordance with prevailing industry standards for comparable
services.
5.01 COSTS
City agrees to pay Services Provider the amounts set forth on pages ten (10) through
fifteen (15) ("Attachment A: Bid Form") of the attached Exhibit"A" for the bid items listed on
said pages.
6.01 INVOICES
All invoices shall include,at a minimum,the following information:
A. Name and address of Services Provider:
B. Purchase Order Number;
C. Description and quantity of items received or services provided;and
D. Delivery or performance dates.
7.01 INTERLOCAL COOPERATIVE CONTRACTING/PURCHASING
Authority for local governments to contract with one another to perform certain
governmental functions and services, including but not limited to purchasing functions, is
granted under Government Code, Title 7, Chapter 791, Interlocal Cooperation Contracts,
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Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter 271, Subchapter
F, Section 27 1.101 and Section 271.102.
Other governmental entities within the State of Texas may be extended the opportunity to
purchase off of the City's bid, with the consent and agreement of the successful vendor(s) and
the City. Such agreement shall be conclusively inferred for the vendor from lack of exception to
this clause in the vendor's response. However, all parties hereby expressly agree that the City is
not an agent of,partner to,or representative of those outside agencies or entities and that the City
is not obligated or liable for any action or debts that may arise out of such independently-
negotiated"piggyback"procurements.
8.01 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the services as
determined by City's budget for the fiscal year in question. City may effect such termination by
giving Services Provider a written notice of termination at the end of its then current fiscal year.
9.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to
Services Provider will be made within thirty (30) days of the day on which City receives the
performance, supplies,materials,equipment,and/or deliverables,or within thirty(30)days of the
day on which the performance of services was complete, or within thirty(30)days of the day on
which City receives a correct invoice for the performance and/or deliverables or services,
whichever is later. Services Provider may charge interest on an overdue payment at the "rate in
effect" on September 1 of the fiscal year in which the payment becomes overdue, in accordance
with V.T.C.A., Texas Government Code, Section 2251.025(b); however, this Policy does not
apply to payments made by City in the event:
A. There is a bona fide dispute between City and Services Provider, a contractor, a
subcontractor or supplier about the goods delivered or the service performed that
cause the payment to be late;or
B. The terns of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds;or
C. There is a bona fide dispute between Services Provider and a subcontractor or
between a subcontractor and its supplier about the goods delivered or the service
performed that causes the payment to be late;or
D. Invoices are not mailed to City in strict accordance with instructions, if any, on
the purchase order or the Agreement or other such contractual agreement.
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10.01 GRATUITIES AND BRIBES
City may, by written notice to Services Provider, cancel this Agreement without liability
to Services Provider if it is determined by City that gratuities or bribes in the form of
entertainment, gifts, or otherwise were offered or given by Services Provider or its agents or
representatives to any City officer, employee or elected representative with respect to the
performance of this Agreement. In addition, Services Provider may be subject to penalties stated
in Title 8 of the Texas Penal Code.
11.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Services Provider's charges.
12.01 ORDERS PLACED WITH ALTERNATE SERVICES PROVIDERS
If Services Provider cannot provide the goods as specified, City reserves the right and
option to obtain the products or services from another supplier or suppliers.
13.01 INSURANCE
Services Provider shall meet all requirements as stated in the attached IFB, including all
attachments and exhibits thereto, and Services Provider's bid response and as set forth at:
http://www.roundrocktexas.gov/wp-content/uploads/2014/12/Corr insurance 07 20112 pdf.
14.01 CITY'S REPRESENTATIVE
City hereby designates the following representatives authorized to act in its behalf with
regard to this Agreement:
Roger Heaney
Marketing Specialist
Parks and Recreation Department
301 W.Bagdad Avenue, Suite 250
Round Rock,Texas 78664
(512)341-3361
15.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made,then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
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16.01 DEFAULT
If Services Provider abandons or defaults under this Agreement and is a cause of City
purchasing the specified goods elsewhere, Services Provider agrees that it may be charged the
difference in cost, if any, and that it will not be considered in the re-advertisement of the service
and that it may not be considered in future bids for the same type of work unless the scope of
work is significantly changed.
Services Provider shall be declared in default of this Agreement if it does any of the
following:
A. Fails to make any payment in full when due;
B. Fails to fully, timely and faithfully perform any of its material obligations under
this Agreement;
C. Fails to provide adequate assurance of performance under the "Right to
Assurance"section herein;or
D. Becomes insolvent or seeks relief under the bankruptcy laws of the United States.
17.01 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon thirty (30) days' written notice to Services
Provider.
B. In the event of any default by Services Provider, City has the right to terminate
this Agreement for cause,upon ten(10)days' written notice to Services Provider.
C. Services Provider has the right to terminate this Agreement only for cause, that
being in the event of a material and substantial breach by City or by mutual agreement to
terminate evidenced in writing by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Services Provider,
Services Provider shall discontinue all services in connection with the performance of this
Agreement and shall proceed to cancel promptly all existing orders and contracts insofar as such
orders and contracts are chargeable to this Agreement. Within thirty (30) days after such notice
of termination, Services Provider shall submit a statement showing in detail the goods and/or
services satisfactorily performed under this Agreement to the date of termination. City shall then
pay Services Provider that portion of the charges, if undisputed. The parties agree that Services
Provider is not entitled to compensation for services it would have performed under the
remaining term of the Agreement except as provided herein.
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18.01 INDEMNIFICATION
Services Provider shall defend (at the option of City), indemnify, and hold City, its
successors, assigns, officers, employees and elected officials harmless from and against all suits,
actions, legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any
and all other costs or fees arising out of, or incident to, concerning or resulting from the fault of
Services Provider, or Services Provider's agents, employees or subcontractors, in the
performance of Services Provider's obligations under this Agreement, no matter how, or to
whom, such loss may occur. Nothing herein shall be deemed to limit the rights of City or
Services Provider (including, but not limited to the right to seek contribution) against any third
party who may be liable for an indemnified claim.
19.01 COMPLIANCE WITH LAWS,CHARTER AND ORDINANCES
A. Services Provider, its agents, employees and subcontractors shall use best efforts
to comply with all applicable federal and state laws, the Charter and Ordinances of the City of
Round Rock, as amended, and with all applicable rules and regulations promulgated by local,
state and national boards, bureaus and agencies.
B. Services Provider acknowledges and understands that City has adopted a Storm
Water Management Program (SWMP) and an illicit Discharge Ordinance, Sections 14-139
through 14-152 of the City's Code of Ordinances, to manage the quality of the discharges from
its Municipal Separate Storm Sewer System (MS4) and to be in compliance with the
requirements of the Texas Commission on Environmental Quality (TCEQ) and the Texas
Pollutant Discharge Elimination System (TPDES). The Services Provider agrees to perform all
operations on City-owned facilities in compliance with the City's Illicit Discharge Ordinance to
minimize the release of pollutants into the MS4. The Services Provider agrees to comply with of
the City's stormwater control measures, good housekeeping practices and any facility specific
stormwater management operating procedures specific to a certain City facility. In addition, the
Services Provider agrees to comply with any applicable TCEQ Total Maximum Daily Load
(TMDL)Requirements and/or]-Plan requirements.
20.01 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party shall
assign, sublet or transfer any interest in this Agreement without prior written authorization of the
other party.
21.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
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I. When delivered personally to the recipient's address as stated in this Agreement;
or
2. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Services Provider:
Community Impact Newspaper
16225 Impact Way, Suite 1
Pflugerville, TX 78660
Notice to City:
City Manager Stephen L. Sheets, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock, TX 78664 Round Rock, TX 78664
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Services Provider,
22.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
23.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Services Provider and City. This Agreement may only be amended or supplemented by mutual
agreement of the parties hereto in writing, duly authorized by action of the City Manager or City
Council.
24.01 DISPUTE RESOLUTION
City and Services Provider hereby expressly agree that no claims or disputes between the
parties arising out of or relating to this Agreement or a breach thereof shall be decided by any
arbitration proceeding, including without limitation, any proceeding under the Federal
Arbitration Act(9 USC Section 1-14)or any applicable state arbitration statute.
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25.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement.Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this section shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
26.01 MISCELLANEOUS PROVISIONS
Standard of Care. Services Provider represents that it employs trained,experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
Time is of the Essence. Services Provider understands and agrees that time is of the
essence and that any failure of Services Provider to fulfill obligations for each portion of this
Agreement within the agreed timeframes will constitute a material breach of this Agreement.
Services Provider shall be fully responsible for its delays or for failures to use best efforts in
accordance with the terms of this Agreement. Where damage is caused to City due to Services
Provider's failure to perform in these circumstances, City may pursue any remedy available
without waiver of any of City's additional legal rights or remedies.
Force Majeure. Neither City nor Services Provider shall be deemed in violation of this
Agreement if it is prevented from performing any of its obligations hereunder by reasons for
which it is not responsible as defined herein. However, notice of such impediment or delay in
performance must be timely given,and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together,shall constitute one and the same instrument.
[Signatures on the following page.]
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IN WITNESS WHEREOF, City and Services Provider have executed this Agreement on
the dates indicated.
City of Round Rock,Texas Community Impact Newspaper
By: By:
Printed Name: Printed Na St„�t'v u,
Title: _ Title: rat
Date Signed: Date Signed:
Attest:
By:
Sara White,City Clerk
For City,Approved as to Form:
By:
Stephan L. Sheets,City Attorney
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ROUND ROCK TEXAS
PURCKAkSINfa DIVISION
City of Round Rock, Texas
Purchasing Division
221 East Main Street
Round Rock, Texas 78664-5299
www.roundrocktexas.gov
INVITATION FOR BID
Program Guides
SOLICITATION - IFB No. 16-016
April 2016
EXHIBIT "A"f
City of Round Rock
Program Guides
IFB No. 16-016
Class/Items: 966-60/966-63
April 2016
CITY OF ROUND ROCK
INVITATION FOR BID
FOR
PROGRAM GUIDES
PART
GENERAL
1. PURPOSE: The City of Round Rock, herein after "the City" seeking formal bids for a multi-year
contract with a qualified Individual, Firm or Corporation, hereafter referred to as "Respondent", for
the design, printing and distribution by direct mail or other means to approximately 32,000 City of
Round Rock—Parks and Recreation Department program guides to City of Round Rock residents.
An additional quantity of 3,000 program guides shall also be printed and delivered to the City of
Round Rock —Parks and Recreation Department (PARD) at 301 W. Bagdad, Round Rock, Texas
78664
2. BACKGROUND: The City of Round Rock—Parks and Recreation Department distributes program
guides to all Round Rock residents two times a year for the Summer and Spring/Fall/Winter. The
program guides are full color and are inserted into the Community Impact Newspaper that are
distributed to all Round Rock Residents. The program guides list and promote all PARD special
events and programming.
3. ATTACHMENTS: Attachment A through C, are herein made part of this invitation for bid:
3.1 Attachment A: Bid Sheet
3.2 Attachment B: Reference Sheet
3.3 Attachment C: Addendum Acknowledgment Form
4. CLARIFICATION: For questions or clarification of specifications, you may contact:
Mike Schurwon,CPPB, CTPM
Purchaser
Purchasing Department
City of Round Rock
E-mail: mschurwon(&-roundrocktexas.gov
The individual listed above may be contacted by e-mail for clarification of the specifications only. No
authority is intended or implied that specifications may be amended or alterations accepted prior to
solicitation opening without written approval of the City of Round Rock through the Purchasing
Department.
5. RESPONDENT QUALIFICATIONS: The City has established the following minimum qualifications.
Respondents who do not meet the minimum qualifications will not be considered for award. The
Respondent shall:
5.1. Be firms, corporations, individuals or partnerships normally engaged in providing program
guides as specified herein and have adequate organization, facilities, equipment, financial
capability,and personnel to ensure prompt and efficient delivery of City of Round Rock-Parks
and Recreation program guide to the City of Round Rock residents and the City of Round
Rock—Parks and Recreation Department;
Page 2 of 17
EXHIBIT "A"
City of Round Rock
Program Guides
IFB No. 16-016
Class/Items: 966-60/966-63
April 2016
5.2. Be domiciled in or have a home office inside the United States. Respondents domiciled
outside the United States, or not having a home office inside the United States will not be
included for consideration in this procurement process;
6. SUBCONTRACTORS: Respondent shall not subcontract or otherwise engage subcontractors for
the required printing and distribution of program guides. The City seeks to do business directly with
a company experienced in providing the required design,printing and distribution of program guides.
7. DAMAGE: The Respondent shall be responsible for damage to the City's equipment and/or
property,the workplace and its contents by its work, negligence in work,its personnel and equipment
usage.
8. SAFETY: The City reserves the right to remove any employee from any City of Round Rock
resident's property for violation of federal, state, and local health, safety and environmental laws,
ordinances, rules and regulations. The Respondent shall:
8.1. Ensure that all employees comply with all Occupational Safety and Health Administration
(OSHA), State, City, and Dell Diamond Baseball Stadium safety and occupational health
standards and other applicable federal,state, and local health,safety,and environmental laws
ordinances, rules and regulations during delivery of outdoor light fixtures;
8.2. Be held responsible for the safety of their employees and unsafe acts or conditions that may
cause injury or damage to any persons or property within and around the delivery site. In
case of conflict, the most stringent safety requirement shall govern;
8.3. Indemnify and hold the City and Dell Diamond Baseball Stadium harmless from and against
all claims,demands,suits,actions,judgments,fines penalties and liability of every kind arising
from the breach of the Successful Respondents'obligations under this paragraph.
9. PRICING: The Respondent shall determine and submit a fixed cost for the printing, delivery, and
distribution of all City of Round Rock—Parks and Recreation Department program guide and shall
include all incidental costs, labor, overhead charges, travel, payroll expenses, freight, equipment
acquisition and maintenance, demurrage, fuel surcharges, delivery charges, costs associated with
obtaining permits, insurance, bonds and risk management. No separate line item charges.
10. ACCEPTANCE/INSPECTION: All program guide deliveries shall be made directly to approximately
32,000 City of Round Rock residents. An additional delivery of 3,000 program guides shall also be
delivered to the City of Round Rock—Parks and Recreation Department. The awarded vendor will
be notified within one(1) business day if the program guide delivered are not in full compliance with
the specifications. In the event the program guide are not printed to the satisfaction of the City of
Round Rock— Parks and Recreation Department, the City shall notify awarded vendor the same
business day in order to reschedule the required program guide for the redelivery once any printing
deficiencies have been corrected and program guides have been reprinted. If any agreement or
purchase order is cancelled for non-acceptance, the required program guides may be purchased
elsewhere and the vendor may be charged liquidated damages.
Page 3 of 17
EXHIBIT "A"
City of Round Rock
Program Guides
IFB No. 16-016
Class/Items: 966-60/966-63
April 2016
PART II
SPECIFICATIONS
1. SCOPE: The City of Round Rock is requesting invitation for bids for the design (City of Round Rock
—Parks and Recreation Department to provided text, photos, and logos), printing, and distribution by
direct mail or other means approximately 32,000 each, program guides to City of Round Rock
residents as outlined below:
2. PROPRIETARY PURCHASE: This solicitation is being advertised in accordance with Texas
Government Code,Title 10, Subtitle D,Chapter 2155, Subchapter B, Section 2155.067
3. PRODCUT SPECIFICATIONS:
3.1. Fall-Winter-Spring Program Guides—"Design, Printing, and Distribution"
Quantity: 32,000
Number of Pages: 60
Cover: 100#Gloss—4 pages
Interior Pages: 35#80 Hi-Brite-56 pages
Full color throughout
Frequency: One time publication
Text, photos, and logos to be provided by City of Round Rock(client)
Delivery: Deliver program guide to 32,000 plus Round Rock residents
3.2. Fall-Winter-Spring Program Guides—"Printing Only"
Quantity: 3,000
Number of Pages: 60
Cover: 100#Gloss—4 pages
Interior Pages: 35#80 Hi-Brite-56 pages
Full color throughout
Frequency: One time publication
Text, photos, and logos to be provided by City of Round Rock(client)
Delivery: Price to include delivery to the City of Round Rock-Parks and Recreation Department,
301 W. Bagdad, Round Rock,Texas 78664
3.3. Summer Program Guides—"Design, Printing, and Distribution"
Quantity: 32,000
Number of Pages: 60
Cover: 100#Gloss—4 pages
Interior Pages: 35#80 Hi-Brite-56 pages
Full color throughout
Frequency: One time publication
Text, photos, and logos to be provided by City of Round Rock (client)
Delivery: Deliver program guide to 32,000 plus Round Rock residents
3.64. Summer Program Guides—"Printing Only"
Quantity: 3,000
Number of Pages: 60
Cover: 100#Gloss—4 pages
Interior Pages: 35#80 Hi-Brite-56 pages
Full color throughout
Frequency: One time publication
Text, photos, and logos to be provided by City of Round Rock(client)
Page 4 of 17
EXHIBIT "A"
City of Round Rock
Program Guides
IFB No. 16-016
Class/Items: 966-60/966-63
April 2016
Delivery: Price to include delivery to the City of Round Rock-Parks and Recreation Department,
301 W. Bagdad, Round Rock, Texas 78664
NOTE: Delivery dates exclude the City of Round Rock and Dell Diamond Baseball Stadium
holidays as follows: New Year's Day, Memorial Day, Independence Day, Labor Day,
Thanksgiving Day, Friday after Thanksgiving Day, Christmas Day(and either working day before
or after).
4. POINT OF CONTACT/DESIGNATED REPRESENTATIVE:
4.1. Respondent's point of contact: In order to maintain consistent standards of quality work
performed, the City shall be provided with a designated and identified point of contact upon
award of the contract to include contact information. The City's designated representative
shall be notified by the Respondent immediately should the point of contact change.
4.2. The City's designated representative: The City's designated representative shall be:
Roger Heaney
Marketing/Communications/Media Relations
City of Round Rock—Parks& Recreation Division
rheanevC�roundrocktexas.gov
5. WORKFORCE: Successful Respondent shall:
5.1. Ensure respondent's employees provide the products in a timeiy, professional and efficient
manner;
5.2. Ensure respondent's employees, while delivering the required program guides on City of
Round Rock and resident's property, wear a company uniform that clearly identifies them as
the Respondent's employee;
5.3. Employ all personnel for work in accordance with the requirements set forth by the United
States Department of Labor. The City reserves the right to verify citizenship or right to work
in the United States.
6. ORDER QUANTITY: The quantities shown on the solicitation are estimates only. No guarantee of any
minimum or maximum purchase is made or implied. The City will only order the outdoor program guide
needed to satisfy requirements within budgetary constraints,which may be more or less than indicated.
Page 5 of 17
EXHIBIT "A"
City of Round Rock
Program Guides
IFB No, 16-016
Class/Items: 966-60/966-63
April 2016
PART III
SCHEDULE AND RESPONSE INSTRUCTIONS
1. SCHEDULE OF EVENTS: It is the City's intention to comply with the following solicitation timeline.-
EVENT
imeline:EVENT DATES
Solicitation released April 28,2016
Deadline for submission of questions May 6, 2016 @ 5:00 PM, CST
City responses to questions or addendums May 9 2016 @ 5:00 PM, CST
Deadline for submission of responses May 17,2016 @ 3:00 PM, CST
All questions regarding the solicitation shall be submitted in writing by May 6, 2016, @ 5:00 p.m.,
CST on the due date noted above. A copy of all the questions submitted and the City's response to
the questions shall be posted on the City's webpage in the form of an addendum at
hftp://www.roundrocktexas.gov/.bids
Questions shall be submitted to the City contact named herein. The City reserves the right to modify
these dates. Notice of date change will be posted to the City's website.
2. SOLICITATION UPDATES: Respondents shall be responsible for monitoring the City's website at
http://www.roundrocktexas.gov/bids for any updates pertaining to the solicitation described herein.
Various updates may include addendums, cancellations, notifications, and any other pertinent
information necessary for the submission of a correct and accurate response. The City will not be
held responsible for any further communication beyond updating the website.
3. RESPONSE DUE DATE: Signed and sealed responses are due at or before May 17,2016 @ 3:00
p.m., on the due date noted in Part III, Section 1. Mail or hand deliver sealed responses to:
City of Round Rock
221 E. Main Street—City Hall 15'Floor Reception Desk
Attn: Mike Schurwon,CPPB, CTPM
Purchaser
Round Rock,Texas 78664-5299
3.1 Sealed responses shall be clearly marked on the outside of packaging with the solicitation
address as listed above, bid number (IFB No. 16-016), title (Program Guides), due date and
"DO NOT OPEN".
3.2 Facsimile or electronically transmitted responses are not acceptable.
3.3 Responses cannot be altered or amended after opening.
3.4 No response can be withdrawn after opening without written approval from the City for an
acceptable reason.
3.5 The City will not be bound by any oral statement or offer made contrary to the written
specifications.
3.6 Samples and/or copies shall be provided at the Respondent's expense, and shall become the
property of the City.
Page 6 of 17
EXHIBIT "A"
City of Round Rock
Program Guides
IFB No. 16-016
Class/Items: 966-60/966-63
April 2016
4. BEST VALUE EVALUATION AND CRITERIA: The City reserves the right to reject any or all
responses, or to accept any response deemed most advantageous, or to waive any irregularities or
informalities in the response received that best serves the interest and at the sole discretion of the
City. All solicitations received may be evaluated based on the best value for the City and Dell Diamond
Baseball Stadium. In determining best value,the City may consider:
4.1 Purchase price,-
4.2
rice;4.2 Reputation of Respondent and of Respondent's goods and services;
4.3 Quality of the Respondent's goods and services;
4.4 The extent to which the goods and services meet the Dell Diamond Baseball Stadium needs;
4.5 Respondent's past performance with the City,-
4.6
ity;4.6 The total long-term cost to the City to acquire the Respondent's goods or services;
4.7 Delivery time (will be a factor in determining an award);
4.8 Any relevant criteria specifically listed in the solicitation.
Respondents may be contacted for clarification of bid and/or to discuss details of the program guides
they are proposing. This may include a presentation and/or the request for additional
material/information to clarify.
5. AWARD: The City reserves the right to enter into an Agreement or a Purchase Order with a single
award, split award, primary and secondary award, non-award, or use any combination that best
serves the interest and at the sole discretion of the City. Award announcement will be made upon
City Council approval of staff recommendation and executed agreement. Award announcement will
appear on the City's website at: ham://www.roundrocktexas.gov/bids
6. POST AWARD MEETING: The City and Successful Respondent(s)may have a post award meeting
to discuss, but not be limited to the following.-
6.1
ollowing:6.1 The method to provide a smooth and orderly transition of services performed from the current
contractor;
6.2 Provide City contact(s) information for implementation of agreement.
6.3 Identify specific milestones, goals and strategies to meet objectives.
7. NON-APPROPRIATION: The resulting agreement is a commitment of the City's current revenues
only. It is understood and agreed the City shall have the right to terminate the agreement in the
City's current fiscal year if the governing body of the City does not appropriate funds sufficient to
purchase the estimated quantities,as determined by the City's budget for the fiscal year in question.
The City may affect such termination by giving Vendor a written notice of termination at the end of
its then current fiscal year.
PART IV
RESPONSE REQUIREMENTS
The City of Round Rock makes no warranty that this checklist is a full comprehensive listing of every
requirement specified in the solicitation. This list is only a tool to assist participating Respondents in
compiling their final responses. Respondents are encouraged to carefully read the entire solicitation.
Respondents shall submit one (1) evident signed "Original" response and two(2) copies of the response
requirements including any required attachments. The samples and/or copies shall be provided at the
Respondent's expense, and shall become the property of the City.
Page 7 of 17
EXHIBIT "A"
City of Round Rock
Program Guides
IFB No. 16-016
Class/Items:966-60/966-63
April 2016
This invitation for bid (IFB) does not commit the City to contract for any supply or service. Respondents
are advised that the City will not pay for any administrative costs incurred in response preparation to this
IFB; all costs associated with responding to this IFB will be solely at the interested parties'expense. Not
responding to this IFB does not preclude participation in any future IFB/RFQ/RFP.
For your bid to be responsive, all required items identified below shall be submitted with your
proposal.
Attachment A: Responses shall be submitted on itemized, signed bid sheet provided herein.
Failure to itemize or sign solicitation may result in disqualification. Submission of responses on
forms other that the City's solicitation document may result in disqualification of the response.
Attachment B: Provide the name, address, telephone number and e-mail of at least three (3)
municipal, government agencies or firms of comparable size that have utilized similar service within
the last two (2) years. City of Round Rock references are not applicable. References may be
checked prior to award. Any negative responses received may result in disqualification of submittal.
Attachment C: Provide signed copy of the addendum acknowledgement form or a signed copy of
each issued addendum with bid upon submission.
Additional Information Requested:
Contract Information: Respondent shall provide information of any current established contract
with a local City, County, Municipality, Cooperative Agreement, Comptroller of Public Accounts
(CPA)Texas Smart Buy Contract, Texas Multiple Award Schedule (TXMAS), General Services
Administration (GSA), Inter-local Agreement,or any other contractual resource.
The following items shall be made available upon request by the City prior to award and the
approval of any contract:
Proof of insurance for General Liability, Worker's Compensation and standard automobile liability
coverage as set forth by the Insurance Requirements as identified on the City's website at:
hfti)--Hwww.roundrocktexas.gov/bids
PART V
CONFIDENTIALITY OF CONTENT
1. CONFIDENTIALITY OF CONTENT:All documents submitted in response to a solicitation shall be
subject to the Texas Public Information Act. Following an award, responses are subject to release
as public information unless the response or specific parts of the response can be shown to be
exempt from the Texas Public Information Act. Pricing is not considered to be confidential under
any circumstances.
1.1 Information in a submittal that is legally protected as a trade secret or otherwise confidential
must be clearly indicated with stamped, bold red letters stating"CONFIDENTIAL"on that
section of the document. The City will not be responsible for any public disclosure of
confidential information if it is not clearly marked as such.
1.2 If a request is made under the Texas Public Information Act to inspect information
designated as confidential, the Respondent shall, upon request from the City,furnish
sufficient written reasons and information as to why the information should be protected from
disclosure. The matter will then be presented to the Attorney General of Texas for final
determination.
Page 8 of 17
EXHIBIT "A"
City of Round Rock
Program Guides
lFB No. 16-016
Class/Items: 966-60/966-63
April 2016
PART VI
GENERAL TERMS AND CONDITIONS /INSURANCE REQUIREMENTS
(ITEMS BELOW APPLY TO AND BECOME A PART OF THE CONTRACT)
1. INSURANCE: The Respondent shall meet or exceed all insurance requirements set forth by the
Insurance Requirements as identified on the City's website at: http://www.roundrocktexas.gov/bids
2. DEFINITIONS, TERMS AND CONDITIONS: By submitting a response to this solicitation, the
Respondent agrees that the City's standard Definitions, Terms and Conditions, in effect at the time
of release of the solicitation, shall govern unless specifically provided otherwise in a separate
agreement or on the face of a purchase order. Said Definitions, Terms and Conditions are subject
to change without notice. It is the sole responsibility of respondents to stay apprised of changes.
The City's Definitions, Terms and Conditions can be obtained from the City's website
hftp://www,roundrocktexas.gov/bids
3. PROMPT PAYMENT POLICY: Payments will be made in accordance with the Texas Prompt
Payment Law, Texas Government Code, Subtitle F, Chapter 2251. The City will pay Vendor within
thirty days after the acceptance of the supplies, materials, equipment, or the day on which the
performance of services was completed or the day, on which the City receives a correct invoice for
the supplies, materials, equipment or services, whichever is later. The Vendor may charge a late
fee (fee shall not be greater than that which is permitted by Texas law) for payments not made in
accordance with this prompt payment policy; however,this policy does not apply to payments made
by the City in the event:
PART VI
GENERAL TERMS AND CONDITIONS/INSURANCE REQUIREMENTS
(CONTINUED)
(ITEMS BELOW APPLY TO AND BECOME A PART OF THE CONTRACT)
3.1 There is a bona fide dispute between the City and Vendor concerning the supplies, materials,
services or equipment delivered or the services performed that causes the payment to be late;
or
3.2 The terms of a federal agreement, grant, regulation, or statute prevent the City from making
a timely payment with Federal Funds; or
3.3 The is a bona fide dispute between the Vendor and a subcontractor or between a
subcontractor and its suppliers concerning supplies, material, or equipment delivered or the
services performed which caused the payment to be late; or
3.4 The invoice is not mailed to the City in strict accordance with instructions, if any, on the
purchase order or agreement or other such contractual agreement.
Page 9 of 17
EXHIBIT "A"
City of Round Rock
Program Guides
IFB No. 16-016
Class/Items: 966-60/966-63
April 2016
ATTACHMENT A: BID FORM
(Total of 5 pages starting on pages 10 of 17—15 of 17))
PURCHASING DEPARTMENT
221 E. Main Street• Round Rock, Texas 78664-5299
Solicitation Number: #16-016 Tax 1D Number:
z z
O Solicitation Name: PROGRAM GUIDES p
Opening Date: May 17,2016 d Business Name:
COpening Time: On or Before 3:00 p.m. a Address:
CST 0
Opening Location: City of Round Rock z Address:
F
0 City Hall w Contact:
221 E.Main Street z
F' C Telephone:
a Round Rock,TX 78664
0 W E-mail:
0
Website:
HOW DID YOU HEAR
ABOUTTHIS Newspaper ❑ Citv's Website ❑ E-mail Announcement ❑ ESBD F-1 Other
SOLICITATION' 10
lot TIME ARE YOU
RESPONDING TO Yes 1:1No REGISTERED WITH El Yes E:1 NO Register at:
THE CITY VRNnnn rRNTRAf+ I hup://roundrocktoxas.gov/departmentstourchasing/
Bidder(s)to quote pricing to provide program guides for line items 1 -16 as follows:
Item III Description Quantity Unit of Unit Price Extended Price
Measure
Parks & Recreation 2016 - 2017—
Fall-Winter-Spring Program Guide
"Design, Printing, and Distribution"
Number of Pages: 60
Cover: 100#Gloss—4 pages
Interior Pages: 35#80 Hi-Brite 56
1 pages 32,000 Ea.
Full color throughout
Frequency: One time publication
Text, photos, and logos to be
provided by City of Round Rock —
Parks & Recreation Department.
Page 10 of 17
EXHIBIT "A"
City of Round Rock
Program Guides
IFB No. 16-016
Class/Items: 966-60/966-63
April 2016
Text, photos, and logos to be
provided by City of Round Rock —
Parks& Recreation Department.
Attachment A: Bid Form
(Continued)
Parks & Recreation 2016 — 2017 —
Fall-Winter-Spring Program Guide
"Printing Only"
Number of Pages: 60
Cover: 100#Gloss—4 pages
Interior Pages. 35#80 Hi-Brite 56
2 pages 3,000 Each b• �' l/ ��
Full color throughout
Frequency: One time publication
Text, photos, and logos to be
provided by City of Round Rock —
Parks & Recreation Department.
Price to include delivery to CoRR,
Parks & Recreation Dept., 301 W.
Bagdad, Round Rock, TX 78664.
Parks & Recreation 2017—Summer
Program Guide "Design, Printing,
and Distribution"
Number of Pages: 60
Cover: 100#Gloss—4 pages
3 Interior Pages: 35#80 Hi-Brite 56 32,000 Eacha 63
pages
Full color throughout
Frequency: One time publication
Text, photos, and logos to be
provided by City of Round Rock —
Parks& Recreation Department.
Parks & Recreation 2017 —
Summer Program Guide "Printing
Only"
Number of Pages: 60
Cover: 100#Gloss—4 pages
4 Interior Pages: 35#80 Hi-Brite 56 3,000 Each
pages
Full color throughout
Frequency: One time publication
Text, photos, and logos to be
—_provided by City of Round Rock —
Page 1 l of Is
EXHIBIT "A"
City of Round Rock
Program Guides
IFB No, 16-016
Class/Items: 966-60 1966-63
April 2016
Parks & Recreation Department.
Price to include delivery to CoRR,
Parks & Recreation Dept., 301 W.
Bagdad, Round Rock, TX 78664,
Attachment A: Bid Form
(Continued)
Parks & Recreation 2017- 2018
Fall-Winter-Spring Program Guide
"Design, Printing, and Distribution"
Number of Pages: 60
Cover: 100# Gloss-4 pages �3
5 Interior Pages: 35#80 Hi-Brite 56 32,000 Each
pages
Full color throughout
Frequency: One time publication
Text, photos, and logos to be
provided by City of Round Rock -
"arks& Recreation Department.
Parks & Recreation 2017 - 2018 -
Fall-Winter-Spring Program Guide
"Printing Only"
Number of Pages: 60
Cover: 100#Gloss-4 pages
Interior Pages: 35#80 Hi-Brite 56
pageS !
6 Full color throughout 31000 Each -ro
Frequency: One time publication
Text, photos, and logos to be
provided by City of Round Rock -
Parks& Recreation Department.
Price to include delivery to CoRR,
Parks & Recreation Dept., 301 W.
Bagdad, Round Rock, TX 78664.
Parks & Recreation 2018-Summer
Program Guide "Design, Printing,
and Distribution"
7 Number of Pages: 60 32 000 Each c)'
Cover: 100#Gloss-4 pages '
Interior Pages: 35#80 Hi-Brite 56
pages
Full color throughout
Frequency: One time publication
Page 12 of 18
EXHIBIT "A"
City of Round Rock
Program Guides
IFB No. 16-016
Class/items: 966-60/966-63
April 2016
Text, photos, and logos to be
provided by City of Round Rock -
Parks & Recreation Department.
Attachment A: Bid Form
(Continued)
Parks & Recreation 2018 —
Summer Program Guide "Printing
Only'
Number of Pages: 60
Cover: 100#Gloss—4 pages
Interior Pages: 35#80 Hi-Brite 56
8 ges Full calor throughout 3,000 Each C-& r �
Frequency: One time publication
Text, photos, and logos to be
provided by City of Round Rock —
Parks & Recreation Department.
Price to include delivery to CoRR,
Parks & Recreation Dept, 301 W.
Bagdad, Round Rock, TX 78664.
Parks & Recreation 2018— 2019
Fall-Winter-Spring Program Guide
"Design, Printing, and Distribution"
Number of Pages: 60
Cover: 100#Gloss—4 pages
Interior Pages: 35#80 Hi-Brite 56
s pages 32,000 Each
Full color throughout
Frequency: One time publication
Text, photos, and logos to be
provided by City of Round Rock —
Parks & Recreation Department.
Parks & Recreation 2018 — 2019 —
Fall-Winter-Spring Program Guide
"Printing Only"
Number of Pages: 60
10 Cover: 100#Gloss—4 pages 3,000 Each
Interior Pages: 35#80 Hi-Brite 56
pages
Full color throughout
Frequency: One time publication
Text, photos, and logos to be
Page 13 of 18
EXHIBIT "A"
City of Round Rock
Program Guides
IFB No. 16-016
Class/Items: 966-601966-63
April 2016
provided by City of Round Rock —
Parks & Recreation Department.
Price to include delivery to CoRR,
Parks & Recreation Dept., 301 W.
Bagdad, Round Rock, TX 78664.
Attachment A: Bid Form
(Continued)
Parks & Recreation 2019—Summer
Program Guide "Design, Printing,
and Distribution"
Number of Pages: 60
Cover: 100#Gloss—4 pages
11 Interior Pages: 35#80 Hi-Brite 56 32,000 Each $C>.l�� 2�, (�
pages
Full color throughout
Frequency: One time publication
Text, photos, and logos to be
provided by City of Round Rock —
Parks& Recreation Department.
Parks & Recreation 2019 —
Summer Program Guide "Printing
Only"
Number of Pages: 60
Cover: 100#Gloss—4 pages
Interior Pages: 35#80 Hi-Brite 56
pages
12 Full color throughout 3 000 Each
Frequency: One time publication
Text, photos, and logos to be
provided by City of Round Rock —
Parks& Recreation Department.
Price to include delivery to CoRR,
Parks & Recreation Dept., 301 W.
Bagdad, Round Rock, TX 78664.
Parks & Recreation 2019 — 2020
Fall-Winter-Spring Program Guide
"Design, Printing, and Distribution"
Number of Pages: 60
13 Cover: 100#Gloss—4 pages 32,000 Each O.
Interior Pages: 35#80 Hi-Brite 56
pages
Full color throughout
Frequency: One time publication
Text, photos, and logos to be
Page 14 of 18
EXHIBIT "A"
City of Round Rock
Program Guides
lFB No. 16-016
Class/Items: 966-60/966-63
April 2016
provided by City of Round Rock —
Parks& Recreation Department.
Attachment A: Bid Form
(Continued)
Parks & Recreation 2019 — 2020 —
Fall-Winter-Spring Program Guide
"Printing Only"
Number of Pages: 60
Cover: 100# Gloss—4 pages
Interior Pages: 35#80 Hi-Brite 56 t`/44b
14 Fulles 3,000 Each c)'
l color throughout
Frequency: One time publication
Text, photos, and logos to be
provided by City of Round Rock —
Parks & Recreation Department.
Price to include delivery to CoRR,
Parks & Recreation Dept., 301 W.
Bagdad, Round Rock, TX 78664.
Parks & Recreation 2020—Summer
Program Guide "Design, Printing,
and Distribution"
Number of Pages: 60
Cover: 100#Gloss—4 pages
Interior Pages: 35#80 Hi-Brite 56
15 pages 32,000 Each t c�).
Full color throughout
Frequency: One time publication
Text, photos, and logos to be
provided by City of Round Rock —
Parks & Recreation Department.
Parks & Recreation 2020 —
Summer Program Guide `Printing
Only"
Number of Pages: 60
16 Cover: 100# Gloss—4 pages 31000 Each Q %I/ IfL"C�
Interior Pages: 35#80 Hi-Brite 56
pages
Full color throughout
Frequency: One time publication
Text, photos, and logos to be
Page 15 of 18
EXHIBIT "A"
City of Round Rock
Program Guides
IFB No. 16-016
Class/Items:966-60/966-63
April 2016
provided by City of Round Rock -
Parks& Recreation Department.
Price to include delivery to CoRR,
Parks & Recreation Dept., 301 W.
Bagdad, Round Rock, TX 78664.
ATTACHMENT B:
RESPONDENT'S REFERENCE SHEET
PLEASE COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE
SOLICITATION NUMBER: l(n OL
RESPONDENT'S NAME: Ztk K4"po_fwDATE: rlto (�v
Provide the name,address,telephone number and e-mail of at least three(3)Municipal and/or
Government agencies or firms of comparable size that have utilized similar service within the last two(2)
years. City of Round Rock references are not applicable. References may be checked prior to award.
Any negative responses received may result in disqualification of submittal.
1. Company's Name � ck- At *i l
Name of Contact �wnS
Title of Contact
E-Mail Address
Present Address ikti *s�5 E. l b� �. 30�
City,State,Zip Code Au_S�kn,-X 10(0A
Telephone Number (51 IL 2. b(4 Fax Number: ( )
2. Company's Name
Name of Contact is
Title of Contact
E-Mail Address dbpar�a� �,�Stb�-saGt,.4.cxny
Present Address Leib( F-1*&Ljz� %VA
City,state,zip code F is"OML 1503q
Telephone Number ( I e)2) 1_9 2•jtjvp Fax Number:( )
3. Company's Name CALX',-Q-A;V9j/%k6 Q,%Kr V'
Name of Contact
Page 16 of 18
EXHIBIT "At'
City of Round Rock
Program Guides
IFB No. 16-016
Classlitems: 966-60/966-63
April 2016
Title of Contact
E-Mail Address
Present Address
City, State,Zip Code
Telephone Number (ct S(4 q 5 c�c) Fax Number: ( )
FAILURE TO PROVIDE THE REQUIRED INFORMATION WITH THE SOLICITATION RESPONSE
MAY AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD.
ATTACHMENT C:
ADDENDUM ACKNOWLEDGMENT FORM
NOTE: If multiple addendums have been issued, respondents may complete and return this attachment
with their proposal in place of the individual addendums to be submitted. Failure to provide either this
form or the individual addendums with signatures may result in disqualification of the proposal.
Addenda Acknowledgment: The undersigned acknowledges the receipt of the following Addenda:
Addendum#: Dated:
Addendum #: Dated:
Addendum #: Dated:
Addendum #: Dated:
Addendum #: Dated:
Respondent(Company): Lbh2y\"& t"Q, {
Signature(in ink):
Name (Typedlprinted):
Title: Gs'"aA P4\0wj/ Date:
Page 17 of 18
EXHIBIT "A"