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R-2016-3745 - 8/25/2016 RESOLUTION NO. R-2016-3745 WHEREAS, Sec. 4.01(f) of the Round Rock Charter provides that the City Council may by ordinance set the maximum amount for which the City Manager is authorized to execute contracts and/or expend funds for budgeted items, and WHEREAS, the City Council has previously adopted Sec. 2-326(b) of the Code of Ordinances, which authorizes the City Manager to execute contracts and/or expend funds for budgeted items in the maximum amount of$200,000.00 for budgeted items specifically approved in advance by the Council, and WHEREAS, the City Council wishes to authorize the City Manager to execute contracts and/or expend funds for budgeted items in the maximum amount of$200,000.00 for those budgeted items specifically approved in advance by the Council, which are listed in Exhibit A, attached hereto and incorporated herein by reference,Now Therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK, TEXAS: Pursuant to Sec. 2-326(b) of the Code of Ordinances, the city manager is hereby authorized to execute contracts and/or to expend funds for budgeted items in the maximum amount of $200,000, provided that all such contracts and expenditures are: (1) specifically for items listed in Exhibit A attached to this Resolution, and (2) in compliance with state laws requiring competitive bids. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551,Texas Government Code, as amended. 0112.1604;3dla78t6-0756-4487-89d3-21UI51323425 RESOLVED this 25th day of August, 2016. ALAN MCGRAW, Mayor City of Round Rock, Texas ATTEST: SPA'A , -0&- vt SARA L. WHITE, City Clerk 2 EXHIBIT \ City Rountid ROnLlylck Authorized Purchases FY 2016-2017 Proposed EXHIBIT Authorized Purchases 8/16/2016 FY2016/17 Master Capital List MOBILE EQUIPMENT/VEHICLES ;,'p8TMW;; - "Mobile Equipment/Vehicle Purchased Mobile Equipment/Vehicle Replaced ..'.Total Items less than$50,000 are considered approved for purchase and will not return to Council: CAPITAL LEASE Building Construction/Facility Maint. Ford F250 Ford F250 $ 33,000 Code Enforcement Ford F150 Ford Ranger 25,000 Fire-Administration Ford F150 Crew Cab V-8 Ford Ranger 40,000 Fire-Administration Ford F150 Crew Cab V-8 Ford F150 30,000 Fire-Prevention Ford F150 Crew Cab V-8 Ford Expedition 45,000 Fleet Maintenance Ford Expedition Ford Expedition 33,000 Fleet Maintenance Ford F450 Ford F450 45,000 Human Resources Ford Expedition Ford Expedition 33,000 Inspection Services Ford F150 Ford F150 25,000 Inspection Services Ford F150 Ford F150 25,000 Inspection Services Ford F150 Ford F150 25,000 PARD-OSP Ford F250 Ford F250 33,000 PARD-Parks Toro 360 Toro 30626 27,000 PARD-Parks Ford F250 Ford F250 33,000 PARD-Parks Ford F250 Ford F250 33,000 PARD-Parks Ford F350 Ford F350 33,000 Police-Patrol Ford F150 Crew Cab Ford F150 30,000 Transportation-Street Maintenance Ford F150 Ford F150 25,000 Transportation-Street Maintenance Ford F150 Ford F150 25,000 Transportation-Street Maintenance Ford F250 Ford F250 33,000 Transportation-Street Maintenance Ford F150 Crew Cab 4x4 Chevrolet Colorado 30,000 DRAINAGE FUNDS Drainage Ford F250 4x4 Ford F250 45,000 Drainage Ford F250 4x4 Ford F250 45,000 GENERAL SELF FINANCE Fire Fire Code Inspector Vehicle(new position) 39,000 Planning Building Plan Examiner Vehicle(new position) 25,000 Police Community Affairs Specialist Vehicle(new position) 25,000 Police Ticket Writers 18,500 Transportation Construction Inspector Vehicle(new position) 28,000 UTILITY FUNDS Environmental Services Ford Explorer Ford Explorer 25,000 Wastewater Line Maintenance Ford F150 Ford F150 25,000 Wastewater Line Maintenance Ford F450 Ford F450 33,000 Wastewater System Support Ford F150 Ford F150 25,000 Water Line Maintenance Ford F150 Ford F150 25,000 Water Line Maintenance Ford F150 Ford F150 25,000 Water System Support Ford F150 Ford F150 25,000 Water System Support Ford F150 Ford F150 25,000 Items$50,000-$199,999 will be approved by the City Manager and will not return to Council unless a contract or Mayor's signature is needed: CAPITAL LEASE Fire-Station 6 Ford F350 Crew Cab Long bed w/gooseneck attach. Ford Excursion 60,000 PARD-Parks Ford F450 Ford F450 55,000 Police-Admin Ford Explorer PPV Crown Victoria 52,000 Police-CID Ford Taurus Ford Crown Victoria 52,000 Police-Patrol Ford Explorer PPV Ford Crown Victoria 52,000 Police-Patrol Ford Explorer PPV Ford Crown Victoria 52,000 Police-Patrol Ford Explorer PPV Ford Crown Victoria 52,000 Police-Patrol Ford Explorer PPV Ford Crown Victoria 52,000 Police-Patrol Ford Explorer PPV Ford Crown Victoria 52,000 Transportation-Street Maintenance Freightliner Dump Truck Ford Louisville Dump Truck 112,000 DRAINAGE FUNDS Drainage Freightliner Dump Truck Ford Louisville Dump Truck 112,000 Drainage John Deere 260 John Deere 323 Skid Steer 60,000 Drainage John Deere 5320 Case 4x4 Tractor 50,000 GENERAL SELF FINANCE Fire Assistant Fire Chief Vehicle(new position) 55,000 Police-Patrol Patrol Officer Vehicle(new position) 54,000 Police-Patrol Patrol Officer Vehicle(new position) 54,000 Police-Patrol Patrol Officer Vehicle(new position) 54,000 Police-Patrol Patrol Officer Vehicle(new position) 54,000 Police Traffic Officer Vehicle(new position) 54,000 Police Sergeant Vehicle(new position) 54,000 Police Lieutenant Vehicle(new position) 54,000 UTILITY FUNDS Wastewater Line Maintenance Ford E550 Camera Van Ford E550 180,000 Water Line Maintenance Ford F450 Ford F450 55,000 Water Line Maintenance Ford F450 Ford F450 55,000 Water Line Maintenance Vactron PMD50OSDTE Vactron 60,016 Water Line Maintenance Freightliner Dump Truck Sterling LT7500 112,000 s Z:\Budget\FY 17\Authorized Purchases\Master Capital Lists-Summarized Authorized Purchases 8/16/2016 FY2016/17 Master Capital List ITEMS BETWEEN$50,000 and$199,999 Items between$50,000 and$199,999 will be approved by the City Manager and will not return to Council unless a contract or Mayor's signature is needed: DEPARTMENT OPERATIONS-Amounts are estimated City Wide Copiers Contract $ 163,000 Communications Rhyme and Reason Design Contract 60,000 Finance Printing and Mailing-Utility Bills 100,000 General Services Rescue Vehicle Parts and Supplies(Siddons-Martin) 90,000 General Services Automotive Parts and Supplies(NAPA Auto Parts) 150,000 General Services Equipment for John Deere Tractors,Bulldozers,Etc.(RDO Equipment) 88,000 General Services Lawn Maintenance Equipment Parts and Repairs(Professional Turf Products) 55,000 General Services New Tires/Tubes and Installation Services(Goodyear Commercial) 116,000 Information Technology Presidio Cisco SmartNet 83,500 Information Technology Microsoft ELA 195,340 Information Technology Sungard PD System 182,600 Information Technology CityWorks 63,000 Information Technology GIS System 51,000 Information Technology Tyler-Utility Billing 50,000 Police Miller Uniforms 130,000 Police Motorola Dispatch Services Agreement 66,790 Utilities Reoccurring Water System Fees(TCEQ) 74,000 GENERAL SELF FINANCE Facilities Maintenance Repair and Replacement Fund*-part of$750,000 allocation City Wide McConico-Flooring(Lobby 1st&2nd floor),Painting 60,000 Fire Logistics-Fencing,Painting,OH Doors,Parking Lot-Remodel for Logistics 80,000 Fire Station 6-Countertops,HVAC,Painting 75,000 PARD CMRC-Exterior Doors,HVAC-AHUs 140,000 Police Flooring,Painting,Lighting 50,000 Information Technology Repair and Replacement Fund*- part of$750,000 allocation Support Services Fiber Network Expansion-Expand City Fiber Network to City Parks and Facilities 150,000 Support Services Network Hardware Refresh-Replace aging edge network routing&switching infrastructure 100,000 Support Services VDI Hardware Refresh 50,000 Support Services Parking Navigation System-Enhance parking experience in Intermodal parking facility 150,000 Support Services Virtual Server Expansion-Virtual Server Infrastructure Improvements-On-Premise or Cloud 50,000 Support Services Network Security Improvements-Enhance network security&improve monitoring&reporting capabilities 50,000 Support Services Datacenter Improvements-Datacenter SAN storage Improvements 50,000 Support Services General Services Lifecycle Management Software 50,000 Parks&Recreation Repair and Replacement Fund*-part of$750,000 allocation PARD OSP Rabb Pavilion Improvements 100,000 PARD OSP Remote Control Field Improvements 90,000 PARD OSP General Site Improvements 190,000 PARD OSP Rabb Pavilion Restroom 175,000 PARD OSP Rabb Playground Replacement 195,000 LAW ENFORCEMENT FUND Police Add Radio Capabilities to Remaining Dispatch Consoles 115,000 Police Hard Body Armor Replacements 100,000 y.J a .• `: � a� 1 ",� . � -- TOTAL $ 3,738,23 *Only purchases of$50,000 and above are included. Z:\Budget\FY 17\Huthorized Purchases\Master Capital Lists-Summarized Authorized Purchases 8/16/2016 FY2016/17 Master Capital List ITEMS OVER $200,000 Items$200,000 and above will go to Council before proceeding with the purchase(1) Department Description Total DEPARTMENT OPERATIONS Information Technology Munis ($60,100 paid quarterly) $ 240,450 TOTAL $ 240,450= Note: (1) This list is the exception to the $200,000 threshold Z:\Budget\FY 17\Authorized Purchases\Master Capital Lists-Summarized Authorized Purchases 8/16/2016 FY2016/17 Master Capital List SELF FINANCED CAPITAL PROJECTS AND EQUIPMENT All of these items will go back to Council before proceeding: P GENERAL SELF FINANCE Administration Forest Creek Golf Course Improvements&Operations Includes$1.9M from prior year $ 3,900,000 Fire RRFD Radio Apex Replacement First year of a three year plan 368,000 PARD Play for All Abilities Park Expansion Matching funds 500,000 Police Animal Shelter Phase 1 Includes$300K from prior year 2,800,000 Police Public Safety Radio Replacements Second year of a multi-year plan 400,000 Police Body Worn Cameras Purchase body worn cameras for sworn officers 139,000 Sports Center Sports Center Drainage From prior year 92,000 Transportation Net Impact of Transit Service Expansion Pilot Program 184,500 Transportation Sign Replacement Program Costs split over two years 350,000 GENERALFUND Transportation Net Impact of Transit Service Expansion Pilot Program 184,500 Z:\Budget\FY 17\Authorized Purchases\Master Capital Lists-Summarized Authorized Purchases 8/16/2016 FY2016/17 Master Capital List DELL DIAMOND a otaln n Repair and Maintenance Fund HVAC Replacement(8 units) $ 100,000 Repair and Maintenance Fund Wall-pad and Rail-pad Replacement 100,000 Repair and Maintenance Fund Dugout/Bullpen Steps Replacement 30,000 Repair and Maintenance Fund Building Maintenance and Repairs (e.g. lights, painting, trellis) 20,000 Capital Improvement Fund Addition of Sewer/Water on Backside of Facility 50,000 Capital Improvement Fund Elevator Interior Improvements 50,000 Z:\Budget\FY 17Wuthorized P u rchases\M aster Capital Lists-Summarized iW 46 June 27,2016 Brian Stillman Senior Project Manager City of Round Rock,TX Dear Brian. Please accept this letter as our request for City approval to access funds contained in Capital Repair Fund#593, Capital Improvement Fund#595 and Hot Fund for the following projects: )Repair and Maintenance Fund#593 - HVAC Replacement (5 Units) $100,000 - Wall-pad and Rail-pad replacement $100,000 - Dugout/Bullpen Steps replacement $30,000 - Building maintenance and repairs e.g. lights, painting, trellis $20,000 Capital Improvement Fund #595 - Addition of sewer/water on backside of facility $50.000 - Elevator Interior Improvements $50,000 Hot Fund - Convert general lighting to LED 5270,000 We thank you for your consideration and are available to answer any questions you may need help with. Respectfully, Clods Alrnendarei President, Round Rock Express 3400 E.Palm Valley Blvd.,Round Roc;;TX 78665 ' (5.12)255-2255 RoundRockExpress.com - #RRExpress