G-04-12-16-13C3 - 12/16/2004ORDINANCE NO. lJ - 011- o -% 1p - 3C
AN ORDINANCE AMENDING SECTION 7.00 OF THE HUMAN
RESOURCES POLICIES AND PROCEDURES MANUAL BY ADDING
SECTION 7.08.01, CONCERNING PROTECTED HEALTH
INFORMATION IN ACCORDANCE WITH THE HEALTH INSURANCE
PORTABILITY AND ACCOUNTABILITY ACT (HIPAA); AND
PROVIDING FOR A SAVINGS CLAUSE AND REPEALING
CONFLICTING ORDINANCES AND RESOLUTIONS.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS:
I.
That Section 7.00 of the Human Resources Policies and
Procedures Manual of the City of Round Rock, Texas, is hereby
amended by adding Section 7.08.01, to read as follows:
7.08.01 PROTECTED HEALTH INFORMATION
PURPOSE
To promote understanding of the City of Round Rock's responsibilities regarding
the Health Insurance Portability and Accountability Act (HIPAA) of 1996.
POLICY The City of Round Rock will protect the privacy of protected health information in
accordance with HIPAA laws and the regulations specified in Standards for Privacy
of Individually Identifiable Health Information, as well as applicable state laws
governing the use and disclosure of health information.
PRIVACY OFFICER The Human Resources Department Benefits Manager is designated as the City's
Privacy Officer for the health plan. Any questions regarding the policies and
procedures in this directive shall be directed to the Benefits Manager's attention.
Concerns and issues regarding violations of the terms of this policy or your rights
as described in the Privacy Notice should be reported immediately.
Employees may contact the Human Resources Department concerning issues
involving claims for health care expenses. All employees enrolled in the City's
health plan must diligently protect the privacy of personally identifiable health
information.
LEGAL Health Insurance Portability and Accountability Act of 1996.
EFFECTIVE DATE December 16, 2004
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II.
A. All ordinances, parts of ordinances, or resolutions in
conflict herewith are expressly repealed.
B. The invalidity of any section or provision of this
ordinance shall not invalidate other sections or provisions
thereof.
C. The City Council hereby finds and declares that written
notice of the date, hour, place and subject of the meeting at which
this Ordinance was adopted was posted and that such meeting was
open to the public as required by law at all times during which
this Ordinance and the subject matter hereof were discussed,
considered and formally acted upon, all as required by the Open
Meetings Act, Chapter 551, Texas Government Code, as amended.
Alternative 1.
By motion duly made, seconded and passed with an affirmative
vote of all the Council members present, the requirement for
reading this ordinance on two separate days was dispensed with.
READ, PASSED, and ADOPTED on first reading this day
of 2004.
Alternative 2.
READ and APPROVED on first reading this the day of
, 2004.
READ, APPROVED and ADOPTED on second reading this the
day of 2004.
2
ATTEST:
R.
CHRISTINE R. MARTINEZ, City Secreta
3
yor
of Round Rock, Texas
DATE: December 9, 2004
SUBJECT: City Council Meeting - December 16, 2004
ITEM: 13.C.3. Consider an ordinance amending Section 7.00 Health,
Safety and Environment (HSE) by adding Section
7.08.01 Protected Health Information, of the Human
Resources Policies and Procedures Manual. (First
Reading)
Department• Human Resources
Staff Person• Teresa S. Bledsoe, Director-
Justification:
irector
Justification:
To ensure compliance with Health Insurance Portability and Accountability Act
(HIPAA) of 1996, the City was required to comply with the amendment to the act
related to Protected Health Information.
Funding'
Cost: N/A
Source of funds: N/A
Outside Resources: N/A
Background Information
The City complies with HIPAA. This revision provides a policy that is consistent with
the best practices.
Public Comment: N/A