G-05-01-13-9A1 - 1/13/2005ORDINANCE NO. @5OJ/3 -9d/
AN ORDINANCE AMENDING SECTION 3.01 OF THE HUMAN
RESOURCES POLICIES AND PROCEDURES MANUAL,
CONCERNING WORK SCHEDULING; AND PROVIDING FOR A
SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES
AND RESOLUTIONS.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS:
I.
That Section 3.01 of the Human Resources Policies and
Procedures Manual of the City of Round Rock, Texas, is hereby
amended to read as follows:
3.01 WORK SCHEDULING
PURPOSE To establish policy and procedures regarding the workweek, work hours and office
hours to maximize the City's capabilities to provide services to the citizens.
POLICY Employees are expected to report to work and observe their approved work
schedule.
STANDARD
WORKWEEK The official work period for employees in City departments for which separate work
periods are not established, either elsewhere in these policies or in written
memorandum form approved by the City Manager, is a seven-day period beginning
at 12.01 a.m. on Saturday and ending at 12:00 midnight on the following Friday.
Other hours of work and official work periods for individuals or groups of
employees may be set by the Department Director with the approval of the City
Manager.
BUSINESS
HOURS Offices must be open during regular business hours Monday through Friday from
8:00 a.m. until 5:00 p.m. Adjustments to the normal hours of operation of City
facilities or departments may be made by the City Manager.
All departments are required to remain open during the noon hour each working day
with at least one person on duty to accept calls, receive visitors and transact
business.
@PFDesktop\::ODMA/WORLDOX/O:/WDOX/ORDINANC/050113A1.WPD/SCL
LUNCH PERIOD Each employee is entitled to unpaid time off for meals during each eight-hour shift.
The uninterrupted meal period should not be less than thirty minutes, nor more than
sixty minutes, as established by the supervisor and employee depending on
workload needs. Non-exempt employees must not eat lunch at their desks.
Lunchtime taken at the desk or while performing productive work must be recorded
as time worked.
Lunch periods or portions thereof will not be accrued to be used at other times.
Under the Fair Labor Standards Act (FLSA), the lunch period must be counted as
time worked if an FLSA non-exempt employee takes the lunch period at his/her
regular workstation, or is subject to call. Supervisors should ensure that these
situations do not occur unless absolutely necessary.
REST PERIODS At the discretion of each supervisor, employees may be allowed a short period of
paid time away from work duties of not more than fifteen minutes. Whenever
possible, rest periods should be taken in approximately the middle of each four-hour
shift.
Employees should recognize that breaks are a privilege and not an entitlement.
Rest periods, or portions thereof, will not be accrued to be used at other times.
WORK
SCHEDULE -
POLICE
DEPARTMENT The Police Chief sets the work schedule for police personnel and notifies them in
writing of their work schedule assignments.
The term "tour of duty" is unique concept applicable only to Section 207(k)
employees. This term refers to periods of time when a patrol officer is considered
to be on duty for purposes of determining compensable hours. The time may be
scheduled or unscheduled. Scheduled time includes "shifts" and is the time the
employee is regularly assigned. Unscheduled time is spent in work outside the
"shift." Even though the specific work performed may not have been assigned in
advance, the time must be included in the compensable tour of duty.
In accordance with the exception allowable under Section 207(k) of the Fair Labor
Standards Act (FLSA) and 29CFR, Part 553, the City has established a 14 -day work
period for specified police personnel.
The official work period for patrol officers consists of 14 days with shifts following
a pre -established pattern. Each officer on each shift is allowed one (1) hour for a
meal break during the shift, during which the officer carries a radio and may be
required to return to work before the meal break is over if an emergency arises. The
City anticipates the need for each officer to work additional unscheduled hours
during each 14 -day work period, as needed and called upon, for such reasons as
emergencies, court appearances, or other necessary duty.
Each officer works a total of eighty (80) scheduled hours per work period.
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WORK
SCHEDULE -
FIRE
DEPARTMENT The Fire Chief sets the work schedule for fire personnel and notifies them in writing
of their work schedule assignments.
RELATED
POLICES
EFFECTIVE
DATE
AMENDED
DATE
In accordance with the exception allowable under Section 207(k) of the Fair Labor
Standards Act (F.L.S.A.), the City has established a 21 -day work period for its
firefighters.
The official work period consists of 21 days with each shift consisting of 24
scheduled hours, followed by 48 hours off. Any change in this official work period
requires the approval of the City Manager.
Each firefighter on each shift reports for duty at the beginning of the schedules
shift, and is on duty, including meal breaks, for the entire 24 hours, for a total of
168 regularly scheduled hours worked per 21 -day work period.
Pay for all firefighter employees is based on their normally working 168 hours each
21 -day work period (seven 24-hour workdays).
Since full-time firefighters work 168 regularly scheduled hours during each 21 -day
official work period, the average number of hours worked each week is 56 hours.
Therefore, at the end of each biweekly (14 day) period, each firefighter is paid at
the employee's regular straight -time hourly rate for 112 hours (56 hours per week
times two weeks). At the end of the biweekly pay period in which the 21 -day
official work period ends, each employee is paid not only his or her regular
paycheck for 112 hours at the regular, straight -time hourly rate of pay, but is also
paid for any overtime hours worked during the 21 -day work period which have not
been offset by leave time used.
November 9, 2000
January 13, 2005
II.
A. All ordinances, parts of ordinances, or resolutions in
conflict herewith are expressly repealed.
B. The invalidity of any section or provision of this
ordinance shall not invalidate other sections or provisions
thereof.
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C. The City Council hereby finds and declares that written
notice of the date, hour, place and subject of the meeting at which
this Ordinance was adopted was posted and that such meeting was
open to the public as required by law at all times during which
this Ordinance and the subject matter hereof were discussed,
considered and formally acted upon, all as required by the Open
Meetings Act, Chapter 551, Texas Government Code, as amended.
Alternative 1.
By motion duly made, seconded and passed with an affirmative
vote of all the Council members present, the requirement for
reading this ordinance on two separate days was dispensed with.
READ, PASSED, and ADOPTED on first reading this 13 - day
of T, 2005.
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Alternative 2.
READ and APPROVED on first reading this the day of
, 2005.
READ, APPROVED and ADOPTED on second reading this the
day of
ATTEST:
, 2005.
ayor
Ci y of Round Rock, Texas
CHRISTINE R. MARTINEZ, City Secre
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DATE: January 6, 2005
SUBJECT: City Council Meeting - January 13, 2005
ITEM: 9.A.1. Consider an ordinance amending Section 3.01 Work Scheduling of
the Human Resources Policies and Procedures Manual. (First
Reading)
Department: Human Resources
Staff Person: Teresa Bledsoe, Director
Justification:
Currently, extra time worked after 5:01 p.m. on the last Friday of a pay period is being
recorded as time worked during the next pay period by non -exempted employees. This
change provides greater consistency and efficiency in reporting time worked and
processing payroll. This change will also make it easier for employees to understand that
the last workday of the pay period is not divided.
Funding:
Cost: N/A
Source of funds: N/A
Outside Resources: N/A
Background Information:
Upgrades to the Human Resources Pay and Personnel System will reduce the time
needed to process payroll.
Public Comment: N/A