G-03-05-22-10B1 - 5/22/2003ORDINANCE NO. £ -03`C " -J031
AN ORDINANCE AMENDING CHAPTER 1, SECTION 1.1902, CODE
OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS,
TO AMEND THE LIBRARY FEES; PROVIDING FOR A SAVINGS
CLAUSE AND REPEALING CONFLICTING ORDINANCES OR
RESOLUTIONS.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS:
I.
That Chapter 1, Section 1.1902, Code of Ordinances (1995
Edition), City of Round Rock is hereby amended to read as follows:
1.1902 LIBRARY CARDS AND FEES
(1) Card Required
No person shall be allowed to check out any library books unless that person has been
issued a valid library card.
(2) Library Card Fee
(a) No library card fee shall be charged to a resident of the city or to a non-resident who
owns real property within the city according to the records maintained by the city
tax office, provided that the non-resident also has no delinquent property taxes due
at the time the card is issued.
(b) No library card fee shall be charged to a non-resident full time employee of the City
of Round Rock.
(c) TexShare Cardholders
No library card fee shall be charged for participants in the TexShare Card System,
established under the Texas Government Code, Chapter 441. Libraries and
Archives, Subchapter M. Texshare Library Consortium.
(d) Except as provided above, all other non-residents shall be charged an annual non-
refundable library card fee of twenty-five ($25.00) dollars per person or forty
($40.00) dollars per family for the issuance of a library card.
(e) The library card fee shall be waived for persons who reside within the Round Rock
Independent School District (RRISD) and meet the requirements for the National School
Lunch Program, as set out in Title 7 of the Code of Federal Regulations, Part 210.
0:\wdox\ORDINHNC\030508B1 WPD/vr
(3) Late Return Fees
Fees shall be paid by the borrower for failure to return, at the date due, any books or other
library materials and equipment which have been loaned to holders of library cards. Late
fees are as follows:
- 10C per day per book for young children books (BB, E, ENF, ER) with a
maximum of $5.00.
- 10C per day per book for all other circulating material and audio cassettes with a
maximum of $8.00.
- $1.00 per day per videocassette and DVDs with a maximum of $10.00.
(4) Miscellaneous Fees
The following miscellaneous library fees shall be charged to the borrower:
- Lost card replacement - $1.00
- Book reserve fee - 50C per item
- Interlibrary loan for incoming materials - postage and miscellaneous user fees
charged by the lending library.
- Interlibrary loan for outgoing materials - postage, photocopy fees and any and all
other miscellaneous user fees shall be charged to borrowing libraries according to
the rates in their lending policies, if any.
(5) Fees for Damaged or Lost Material
(a) Damaged Books
- Torn page, reparable: 50C per page
- Scribbled page, reparable, readable: 75C per page
- Damaged spine, reparable in house: $2.00
- Damaged plastic cover: $2.00
- Damaged/missing book barcode: 75C
- Missing or damaged pages, up to 5 pages, black and white image:
$3.00 if a photocopy can be located.
(b) Lost and Damaged Book Replacements
(i) Materials owned by the Round Rock Public Library will be replaced and the
customer charged full replacement and processing costs for the type of
damages listed below, with the exception of damage costs provided in (a)
above:
- Water damage.
- Damaged spine, irreparable (including binding by a vendor).
- Missing or damaged page and item cannot be found.
- More than 5 pages of an item that are missing or damaged.
- Lost, cannot be found.
(ii) The customer will be charged the replacement cost (including any unique
binding or storage units) plus processing fees listed in (iii) below. Annual
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standard pricing from professional book review material, grouped by subject
area and age level and relevant to public libraries, will be used to determine
replacement costs for items that cannot be found. The pricelist will be
updated annually by the City of Round Rock Library staff.
(iii) Book processing fees will be charged on the following type of book and
magazine materials:
- Adult hardcover: $ 8.00
- Adult paperback requiring rebinding: $12.00
- Children's material with a replacement cost greater than $6.00:
- Hardcover: $8.00
- Paperback rebinding: $12.00
- For books costing less than $6.00: $.5.00
(c) Other Library Materials in Book Format
- Fotonovells: Replacement cost is $1.75. No processing fee is charged.
- Interlibrary loan materials will be replaced at the rate required by the sending
library.
(d) Lost and Damaged Audio, Video, CD, and DVD Cases
Damaged cases are considered cases that no longer protect the contents of the items
enclosed due to damage and not to normal wear and tear. Damaged cases will be
replaced with new cases; they will not be repaired. Prices below reflect actual case
cost and processing fees:
- Video cases: $5.50 (includes a $3.00 processing fee)
- Audio cases to hold the following (includes a $3.00 processing fee):
1 tape:
2 tapes:
3 tapes:
4 tapes:
6 tapes:
$ 7.00
$ 7.00
$ 8.00
$ 9.00
$10.00
8 tapes: $10.00
12 tapes: $11.00
- CD cases to hold the following (includes a $4.00 processing fee):
1 CD: $10.00
2 CDs: $11.00
4 CDs: $11.00
6 CDs: $12.00
8 CDs: $13.00
10 CDs: $14.00
12 CDs: $15:00
14 CDs: $16.00
16 CDs: $18.00
20 CDs: $19.00
- DVD Cases: $5.00 (includes a $4.00 processing fee)
(e) Lost and Damaged Audios, Videos, CDs and DVDs
Damaged items will be treated as lost, as these media formats have little use when
damaged. In addition to the charges listed below, each single item (not including
set or title) will have a $6.00 processing fee.
(i) Audiocasettes:
- Unabridged materials: $10.00 per damaged or missing cassette. This
pricing is for materials damaged or lost and we have a single cassette
replacement agreement with a distributor or manufacturer. For unabridged
materials that do not have this agreement, one damaged audiocassette will
result in full replacement cost for the entire set plus processing fees as
indicated above.
- Abridged materials: In most cases abridged materials will be replaced at the
current replacement cost for a complete set.
- 1-15 uses, full replacement cost+ processing fee per item in set
- 16-25 uses, 1/2 full replacement cost+ processing fee per item in set
- 26+ uses, no charge
(ii) Videotapes:
- 1-75 uses, full replacement cost+ processing fee per item in set
- 76-150 uses, l full replacement cost+ processing fee per item in set
- 151 + uses, no charge
(iii) CDs:
- 1-25 uses: Full replacement cost+ processing fee per item in set
- 26-50 uses: Half replacement cost+ processing fee per item in set
- 51 and above, no charge
(iv) DVD's:
- Full replacement cost regardless of age of material + processing fee per item
in set
(6) Equipment and Building Use Fees
(a) The following library equipment fees shall be charged:
- Public access computers (in-house use):
10C per page printed, even if paper is supplied by user
- Paper - 5 sheets for 10C
- Photocopies (in-house use):
100 per page, black and white
$1.00 per page, color
- Floppy Diskettes - $1.00
(b) Meeting Room Use And Fees
(i) Non-profit users: Non-profit corporations are defined as entities meeting the
qualifications of Sections 501(c)(3) and 501(c)(4) of the Internal Revenue
4
Code. The organization's legal place of business or a current executive board
member must reside within the city limits to receive the non-profit rate.
(ii) State and County government. The library will waive the fees for state and
county government for four hours a month. However, such agencies will pay
for kitchen and equipment use at the prevailing rates and will be billed for any
damage to the facility. Security deposits are waived for the four free hours a
month.
(iii) Co-sponsorship of programs. The library will provide co-sponsorship of
programs with non-profit corporations that provide similar programs as the
library, this includes, but is not limited to, genealogy training, booksales, and
reading programs that expand upon core library services.
The library will waive the room rental fee under such co-sponsored programs.
Other fees, such as kitchen use and equipment, may also be waived when the
use of the room is open to the general public without a fee and is not used by
a group primarily for their membership. The Library Director is authorized
to approve co -sponsorships resulting in waived fees.
Co-sponsorship requires advertising stating that the Round Rock Public
Library System or the City of Round Rock is a co -sponsoring agency, which
will be provided on any advertising done by both parties. Other City
departments may co-sponsor programs and receive the same benefit. All
damage will be paid by the non-profit corporation using the facility, not the
library or other City agencies. However, other co -sponsoring City agencies
will be responsible for maintaining communication and obtaining such fines
or fees from the non-profit corporation as may be levied for misuse of City
property.
Under no condition will the library co-sponsor a program with a for-profit
corporation where the sole goal is for the financial benefit of the agency. The
library may, however, include for-profit corporations as part of a planned
library program where such corporations enhance the library's programming,
such programming includes, but is not limited to, a puppeteer during the
Summer Reading Program or a paid trainer for computer training for the
aging.
(iv) Set up. Rooms are set up and returned to their original state by the user of the
room. Equipment that is leased ahead of time will be set up and operational
prior to the reserved time for the room. Equipment that is not leased ahead of
time will be leased at a 50 % surcharge and will be set up and operational at
the reserved time for the room. The room rates do not include any form of set
up assistance other than that of equipment use.
HENRY LATHIN MEETING ROOM A OR B
Group type
Rate
Length of Time
Additional Fees
Notes
Resident - Non-profit
$15.00
2 hour
minimum
$15.00 per hour, added
onto the 2 hour
May be used at this rate
only 1 time per month.
Additional use is $15.00
per hour with a
$80.00$120.00 daily
maximum.
Non-resident - Non-profit
$20.00
2 hour minimum
$$20.00 per hour, added
onto the 2 hour
May be used at this rate
only 1 time per month.
Additional use is $$20.00
per hour with a $160.00
daily maximum.
Resident - Private
individuals,
organizations, businesses
$70.00
2 hour minimum
$70.00 per hour
thereafter
May be used at this rate
only 1 day per month.
Additional use is $70.00
per hour with a $560.00
daily maximum.
Non -Resident - Private
individuals,
organizations, businesses
$90.00
2 hour minimum
$90.00 per hour
thereafter
May be used at this rate
only 1 day per month.
Additional use is $90.00
per hour with a $720.00
daily maximum.
Additional Fees
Kitchen Use
$10.00
Hourly rate, maximum $40.00 per day. Non-refundable.
Security Deposit
$100.00
Not refunded if cancellation made within 7 days of the date of the event.
Not refunded if the room is not left in the condition in which it was
borrowed.
Equipment
As
indicated
Reserved ahead of time: Overhead projector, $10.00; VCR/TV set up,
$25.00; Computer projector, $100.00. Not reserved ahead of time: 50%
increase from base rate for each type of equipment.
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HENRY LATHIN MEETING ROOM - COMBINED A AND B
Group type
Rate
Length of Time
Additional Fees
Notes
Resident - Non-profit
$25.00
2 hour
minimum
$25.00 per hour, added
onto the 2 hour
May be used at this rate
only 1 time per month.
Additional use is $25.00
per hour with a $200.00
daily maximum.
Non-resident - Non-profit
$32.00
2 hour
minimum
$32.00 per hour, added
onto the 2 hour
May be used at this rate
only 1 time per month.
Additional use is $32.00
per hour with a$256.00
daily maximum.
Resident - Private
individuals,
organizations, businesses
$100.00
2 hour minimum
$100.00 per hour
thereafter
May be used at this rate
only 1 day per month.
Additional use is $100.00
per hour with an $800.00
daily maximum.
Non -Resident - Private
individuals,
organizations, businesses
$125.00
2 hour minimum
$125.00 per hour
thereafter
May be used at this rate
only 1 day per month.
Additional use is $125.00
per hour with a
$1,000.00 daily
maximum.
Additional Fees
Kitchen Use
$16.00
Hourly rate, maximum $64.00 per day. Non-refundable.
Security Deposit
$160.00
Not refunded if cancellation made within 14 days of the date of the event.
Not refunded if the room is not left in the condition in which it was
borrowed.
Equipment
As
indicated
Reserved ahead of time: Overhead projector, $10.00; VCR/TV set up,
$25.00; Computer projector, $100.00. Not reserved ahead of time: 50 %
increase from base rate for each type of equipment.
7
CHILDREN'S AREA ROOM
Group type
Rate
Length of Time
Additional Fees
Notes
Resident - Non-profit
$10.00
2 hour
minimum
$10.00 per hour, added
onto the 2 hour
May be used at this rate
only 1 time per month.
Additional use is $10.00
per hour with a $80.00
daily maximum.
Non-resident - Non-profit
$15.00
2 hour
minimum
$12.00 per hour, added
onto the 2 hour
May be used at this rate
only 1 time per month.
Additional use is $15.00
per hour with a $120.00
daily maximum.
Resident - Private
individuals,
organizations, businesses
$20.00
2 hour minimum
$15.00 per hour
thereafter
May be used at this rate
only 1 day per month.
Additional use is $20.00
per hour with a $160.00
daily maximum.
Non -Resident - Private
individuals,
organizations, businesses
$25.00
2 hour minimum
$19.00 per hour
thereafter
May be used at this rate
only 1 day per month.
Additional use is $25.00
per hour with a $200.00
daily maximum.
Additional Fees
Security Deposit
$50.00
Not refunded if cancellation made within 7 days of the date of the event.
Not refunded if the room is not left in the condition in which it was
borrowed.
Equipment
As marked
Reserved ahead of time: Overhead projector, $10.00; VCR/TV set up,
$25.00; Computer projector, $100.00. Not reserved ahead of time: 50%
increase from base rate for each type of equipment.
(7) Computer Lab
(a) The computer lab was funded by the Telecommunications Infrastructure Fund and
as such has certain limitations in its use. The computer lab may be used by non-
profit and governmental entities (state, county, and school district) when such use
is compatible with the mission of the public library.
(b) The fee for the computer lab is $100.00 per hour with a maximum of $400.00 per
day. This will provide the services of installation of specialized software, access to
the internet, and cleaning up of the computer stations after the use of the computer
lab.
(c) The lab may be reserved up to 60 days ahead of time. Library programming will
take priority in the use of the computer lab.
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(d) The library may waive such fees when the event is cosponsored by the public library
and training or services are open to the general public. Co-sponsorship requires
advertising of the cooperative programming by the Round Rock Public Library
System on all print media and other advertising provided by both parties. The
Library Director is authorized to waive such fees.
(e) The computer lab is not available to the for-profit market.
II.
A. All ordinances, parts of ordinances, or resolutions in
conflict herewith are expressly repealed.
B. The invalidity of any section or provision of this
ordinance shall not invalidate other sections or provisions
thereof.
C. The City Council hereby finds and declares that written
notice of the date, hour, place and subject of the meeting at which
this Ordinance was adopted was posted and that such meeting was
open to the public as required by law at all times during which
this Ordinance and the subject matter hereof were discussed,
considered and formally acted upon, all as required by the Open
Meetings Act, Chapter 551, Texas Government Code, as amended.
ctLih
READ and APPROVED on first reading this the 0 day of
Cut-
, 2003.
READ, APPROVED and ADOPTED on second reading this the a^
cu. J
day of
L
, 2003.
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ATTEST:
2,610kb
MAXWELL, Mayor
ity of Round Rock, Texas
CHRISTINE R. MARTINEZ, City Secret
10
y
•
.w.
DATE: May 15, 2003
SUBJECT: City Council Meeting — May 22, 2003
ITEM: *10.B.1. Consider an ordinance amending Chapter 1 of the Round Rock
Code of Ordinances (1995 Edition) amending library fees and
fines. (Second Reading)
Resource: Dale Ricklefs, Library Director
History:
The proposed fee changes closely reflect the costs to repair and replace
damaged items and to cover costs for the public meeting rooms. It also
formalizes the practices of allowing card holders from other libraries to
use our library (TexShare card holder program).
Funding:
Cost: N/A
Source of Funds: N/A
Outside Resources:
Impact/Benefit:
Public Comment: N/A
Source: N/A
N/A