G-01-03-22-11A1 - 3/22/2001ORDINANCE NO. G `
AN ORDINANCE AMENDING SECTION 1.1000, CHAPTER 1, CODE OF
ORDINANCES (1995 EDITION) FOR THE CITY OF ROUND ROCK,
TEXAS, BY ADDING A NEW SECTION AND SEQUENTIALLY
NUMBERING SAME AS SECTION 1.1003 "SPECIAL MEETINGS;" BY
ADDING A NEW SECTION AND SEQUENTIALLY NUMBERING SAME
AS SECTION 1.1004 "COUNCIL WORK SESSIONS;" BY ADDING A
NEW SECTION AND SEQUENTIALLY NUMBERING SAME AS
SECTION 1.1005 "COUNCIL RETREATS;" BY RE -NUMBERING
EXISTING SECTION 1.1003 "COMPENSATION" TO NOW READ
SECTION 1.1006 "COMPENSATION;" BY RE -NUMBERING EXISTING
SECTION 1.1004 TO NOW READ SECTION 1.1007 "CANVASSING
VOTES AND COMMENCEMENT OF TERMS;" BY AMENDING
SECTION 1.1005 "AGENDA AND RULES OF PROCEDURE FOR
COUNCIL MEETINGS" TO PROVIDE PROCEDURES FOR A CONSENT
AGENDA, AND RE -NUMBERING SAME AS SECTION 1.1008;
PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; AND REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS:
I.
That Section 1.1000, Chapter 1, of the Code of Ordinances
(1995 Edition) of the City of Round Rock is hereby amended by
adding a new section and sequentially numbering it as Section
1.1003 and entitling it "Special Meetings," which section shall
read as follows:
1.1003 SPECIAL MEETINGS
Special meetings of the city council may be held on such dates and at such times as called by the
Mayor or, in his or her absence, the Mayor Pro Tem. Public notice of all special meetings of the
city council shall be given as required by the Texas Open Meetings Act, Section 551.001 et seq.
of the Government Code.
K:\WPDOCS\ORDINANC\010322A1.WPD/jkg
, 'i" .
II.
That Section 1.1000, Chapter 1, of the Code of Ordinances
(1995 Edition) of the City of Round Rock is hereby amended by
adding a new section and sequentially numbering it as Section
1.1004 and entitling it "Council Work Sessions," which section
shall read as follows:
1.1004 COUNCIL WORK SESSIONS
If required, city council work sessions will generally be held on the Tuesday prior to the Thursday
council meeting of each month and will generally commence at 7:00 p.m. City council work
sessions may be held at such other times as may be necessary or beneficial. Public notice of all
city council work sessions shall be given as required by the Texas Open Meetings Act, Section
551.001 et seq. of the Government Code.
III.
That Section 1.1000, Chapter 1, of the Code of Ordinances
(1995 Edition) of the City of Round Rock is hereby amended by
adding a new section and sequentially numbering it as Section
1.1005 and entitling it "Council Retreats," which section shall
read as follows:
1.1005 COUNCIL RETREATS
The city council may hold one or more retreats annually. Public notice of all city council retreats
shall be given as required by the Texas Open Meetings Act, Section 551.001 et seq. of the
Government Code.
IV.
That the existing Section 1.1003 shall remain unchanged
exactly as it is currently worded, except that it shall be re-
numbered as Section 1.1006 and remain entitled "Compensation."
2
V.
That the existing Section 1.1004 shall remain unchanged
exactly as it is currently worded, except that it shall be re-
numbered as Section 1.1007 and remain entitled "Canvassing Votes
and Commencement of Terms."
VI.
That existing Section 1.1005, Chapter 1, of the Code of
Ordinances (1995 Edition) of the City of Round Rock is hereby re-
numbered as Section 1.1008 and amended to read as follows:
1.1008 AGENDA AND RULES OF PROCEDURE FOR COUNCIL MEETINGS
(1) Agenda
(a) Preparation
The city manager shall prepare or cause to be prepared an agenda for each city
council meeting, work session, or retreat.
(b) Placement of Agenda Items by Council Members
The city manager shall include on such agenda any item, other than a
proclamation, which is requested by two or more council members provided that
such requests are timely and in writing. The city manager shall include on such
agenda any proclamation which is requested by any council member.
(c) Public Availability of Agenda
In addition to the requirements of the Texas Open Meetings Act, Section 551.001
et seq. of the Government Code, the city council agenda and supporting materials,
excluding exempt materials, shall be made available to any member of the public
who properly requests same. However, any member of the public requesting the
city council agenda and/or supporting materials, excluding exempt materials, shall
pay all costs associated with the reproduction of the city council agenda and/or
supporting materials, excluding exempt materials, in accordance with the
standards established by the General Services Commission. The city council
agenda shall also be made available to the public on the city's internet website.
3
(d) Consent Agenda
(i) Definition
Any items to be brought before city council which are considered by the
city manager to be routine, non -controversial, and needing no discussion
may be placed on the consent agenda. For purposes of example only, the
following are routine items which may be considered for placement on the
consent agenda: approval of minutes, approval of license applications and
bonds, approval of payment of contracts, approval of annexations,
approval of the unanimous recommendations of advisory committees,
setting dates for hearings, accepting deeds, easements, final reading
and adoption of ordinances, resolutions, approval of publishing notices,
and leases/agreements previously approved in principle. All of the
foregoing examples are demonstrative only and are not meant or intended
to be exclusive.
(ii) Placement on Consent Agenda
All items placed on the consent agenda shall be marked with an asterisk
(*), and shall be treated as one agenda item. Each item included on the
consent agenda shall be numbered separately and be reasonably explained.
All second readings of ordinances approved unanimously on first reading
shall presumptively be placed on the consent agenda.
The consent agenda portion of the printed agenda shall be preceded by an
explanatory note to the public, in substantially the same wording as
follows: "All matters listed hereunder as the consent agenda are
considered to be routine by the city council and will be enacted by one
motion in the form listed below. There will be no separate discussion of
these items. If discussion is desired, that item will be removed from the
consent agenda upon the request of any council member and will be
considered separately."
(iii) Consideration of Items on Consent Agenda
Questions and explanation of consent agenda items will be permitted, but
there shall be no general discussion or debate.
The city council shall vote on the consent agenda as one item, so passage
of the consent agenda will be passage of each item included thereon.
Failure to pass the consent agenda will not defeat each item included
thereon; in such event, each item shall be considered individually.
Prior to the consent agenda being voted upon, any item included thereon
shall be removed upon the request of any council member. A request for
removal from the consent agenda may be made either in writing or
verbally. Any item removed from the consent agenda shall be considered
as a separate action item at the meeting on which such item appears on the
consent agenda.
(2) Rules of Procedure and Conduct of Council Meetings
(a) Chair
All city council meetings shall be presided over and conducted by the Mayor or,
in his or her absence, the Mayor Pro Tem.
(b) Rules of Order
All meetings of the city council shall be conducted generally in accordance with
Robert's Rules of Order, in its most current revised edition.
(c) Parliamentarian
The city attorney shall be designated as parliamentarian and shall make rulings on
parliamentary procedure when requested to do so by a council member or when
the legality or validity of a council action might be affected.
(d) Presentation by City Staff
With the exception of the consent agenda, city staff shall make any presentation
necessary for a public hearing or before consideration of a possible action item.
(e) Citizen Communications
(i) Opportunity to Address Council Provided
An opportunity for any person to address the city council at any regular
meeting shall be provided under an agenda item entitled "Citizen
Communications."
(ii) Procedure for Citizen Placing Item on Agenda
To place an item on the agenda under "Citizen Communications," a
written request therefor shall be filed with the city secretary no later than
six (6) days prior to the day of the meeting for which discussion of the
matter is requested. Such written request shall contain the following:
• A brief, concise statement of the matter to be addressed;
• The name, address, and telephone number of the person filing the
request;
• The name of the group or organization, if any, that the person is
representing;
• An estimate of the amount of time required to present the matter.
Except as authorized by a majority of the city council, discussion on each
item under "Citizen Communications" shall be limited to no longer than
fifteen (15) minutes total.
5
(iii) Limitation on Council Taking Action
No matter brought before the city council during "Citizen
Communications" may be acted upon by the city council unless the
specific matter appears on the posted agenda as provided by law.
(iv) Procedure for Citizen Addressing Council When Item Not on Agenda
Any person wishing to address the city council concerning a matter not on
the agenda under "Citizen Communication" may do so provided that he
or she limits such presentation to five (5) minutes, and provided that he
or she has previously delivered to the city secretary a registration card
identifying the topic on which the person desires to address the city
council.
The registration card shall include the following information: (1) full
name; (2) business or residential address; (3) business or residential
telephone number; (4) representation; (5) agenda item or topic; (6) brief
statement of position, e.g. for or against an agenda item or summary of
communication.
Persons properly and timely submitting registration cards will be heard
after the items on the agenda have been heard.
Persons addressing the city council concerning a matter not on the agenda
shall be limited to no more than five (5) minutes. However, the Mayor
may expand the time limit set forth up to one additional five (5) minute
period if the presenter requests an extension and if no council member
objects. If a council member objects to the presenter's request for an
extension, then the city council shall vote to approve or disapprove the
request for extension. Either the city secretary or the city attorney shall
serve as timekeeper for any presentation made to the city council.
The Mayor may deny any presenter the opportunity to address the city
council if the presentation made or offered is substantially repetitive of a
presentation previously made.
(g) Call of Agenda Items
The Mayor may call each agenda item by number or short caption only. It shall
not be necessary to call an agenda item by its complete caption.
(h) Council Vote
The city secretary shall maintain, and the minutes shall reflect, all votes made by
the city council in open meeting.
VII.
A. All ordinances, parts of ordinances, or resolutions in
conflict with the provisions of this ordinance are hereby expressly
repealed to the extent of the conflict.
B. Should any provision, section, subsection, paragraph,
sentence, clause, phrase or word of this ordinance, or the
application of same to any person or set of circumstances, be for
any reason declared or held to be unconstitutional, void, invalid,
or for any reason unenforceable, then the validity of the remainder
of this ordinance shall not be affected thereby, it being the
intent of the City Council in adopting this ordinance that no
portion hereof or provision contained herein shall become
inoperative or fail by any reason of unconstitutionality or
invalidity of any other portion or provision, and to this end the
provisions of this ordinance are declared to be severable.
C. The City Council hereby finds and declares that written
notice of the date, hour, place and subject of the meeting at which
this ordinance was adopted was posted and that such meeting was
open to the public as required by law at all times during which
this ordinance and the subject matter hereof were discussed,
considered and formally acted upon, all as required by the Open
Meetings Act, Chapter 551, Texas Government Code, as amended, and
the Act.
7
VIII.
This ordinance shall be published and become effective in
accordance with state law.
Alternative 1.
By motion duly made, seconded and passed with an affirmative
vote of all the Council members present, the requirement for
reading this ordinance on two separate days was dispensed with.
READ, PASSED, and ADOPTED on first reading thisday
of IY) C , 2001.
Alternative 2.
READ and APPROVED on first reading this the day of
, 2001.
READ, APPROVED and ADOPTED on second reading this the
day of , 2001.
ATTEST:
NeiSi��u& m92r AJc yz, A651-
ROA. STLtJKA, J/ , Mayor
City of Round Rock, Texas
Secretaryals/1./621-
8
DATE: March 16, 2001
SUBJECT: City Council Meeting — March 22, 2001
ITEM: 11.A.1. Consider an ordinance amending Section 1.1000, Chapter 1, Code of
Ordinances (1995 Edition) to provide for a Consent Agenda and other
minor amendments to the rules for Council Meetings. (First Reading)
Resource: Joanne Land, Assistant City Manager/City Secretary
History: This ordinance is being established at the request of the City Council. The consent
agenda will contain routine items, which are not controversial and do not need
further discussion. At the beginning of the Council meeting, the group of items
which are marked by a special symbol (*) are approved with one motion and one
roll call vote. If an item needs discussion, it is removed from the Consent Agenda
and discussed separately in its normal sequence on the regular agenda.
Funding: N/A
Cost:
Source of funds:
Outside Resources: N/A
Impact: Less time on routine items.
Benefit: It handles routine matters on the agenda expeditiously.
Public Comment: N/A
Sponsor: N/A