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G-00-10-12-9B1 - 10/12/2000ORDINANCE NO. 0 - DO - 6-IO2-96J AN ORDINANCE ADOPTING THE HOTEL OCCUPANCY TAX BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL YEAR 2000-2001. WHEREAS, the City of Round Rock collects a seven (7) percent tax on hotel/motel rooms, and WHEREAS, the tax money is to be spent for promoting tourism and the arts, and WHEREAS, a proposed 2000-2001 budget for Hotel Occupancy Tax funds is attached which provides for expenditure of the funds in a manner in compliance with Section 1.1809 of the City Code (1995 Edition), Now Therefore BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS: That the attached 2000-2001 Hotel Occupancy Tax Budget is hereby approved and the disbursements shown thereon are hereby authorized. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Ordinance was adopted was posted and that such meeting was open to the public as required by law at all times during which this Ordinance and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. K:\WPDOCS\ORDINANC\000928C1.WPD/sc READ and APPROVED on first reading this the Z1(1 day of 2000. READ, APPROVED and ADOPTED on second reading this the roZ:h day of U/LXA L2)JL , 2000. ATT T: JO NE LAND, City Secretary 2 7LI' ROBERT A. STLUKA, JR , Mayor City of Round Rock, Texas City of Round Rock Hotel Occupancy Tax Fund #71 2000-2001 Proposed Budget DESCRIPTION OF ITEM REVENUES: Hotel -Motel Occupancy Tax Interest Income Round Rock Historical Homes Tour Contributions Bond Proceeds Total Revenues EXPEN DITURES: Tourism Events Outlaw Trail 100 Sportsfest Sunrise Kiwanis Club Basketball Arts & Crafts Expo (Humane Society) Sertoma Girls Softball Old Settlers' Music Festival Fiesta RR Police Officers Assn -BBQ Cook -Off Rock Hardball Classic Fast Draw Contest Frontier Days Advertising Texas Old Time Fiddlers Morning Kiwanis Cowboy Jubilee Old Settlers Reunion Chocolate Affair Old Time Texas Dance TBCH Children at Heart Daffodil Days Round Rock Historic Homes Tour Accordion Kings Festejo Folklorico $616,261 12,000 99-00 Original Budget $915,710 24,000 99-00 Revised Budget $915,710 $1,039,635 24,000 42,338 0 0 0 0 10,000 0 0 0 175,000 0 0 0 813,261 939,710 939,710 1,081,973 15,422 17,000 17,000 17,000 6,834 8,000 8,000 8,000 7,000 7,000 7,000 3,800 0 0 0 0 0 0 0 0 10,000 7,000 0 0 5,000 • 7,000 7,000 10,000 0 5,000 5,000 0 2,500 3,000 3,000 0 3,600 3,500 3,500 0 5,000 10,000 10,000 9,000 1,000 2,000 0 0 0 10,000 0 0 0 1,600 1,600 1,600 2,500 5,000 0 0 0 0 0 0 0 4,000 0 0 0 2,000 2,000 2,000 905 3,516 5,000 0 0 7,000 7,000 7,000 5,000 0 0 0 0 Council Amendments included 5,000 Aussie Texans Connection 0 0 0 0 Celtic Music Festival 10,000 0 0 0 RR Pan Am Golf Association 0 0 0 5,500 RR Quilt and Cloth Doll Show 2,500! 1,600 1,600 2,500 (2,000) Williamson County Sesquicentennial Marilyn Monroe Birthday Chisholm Trail Fine Arts Festival Lightcrust Doughboys Polocrosse Tournament Round Rock Bluegrass Festival Cowboy Christmas Ball 0 0 0 0 0 0 0 0 0 10,000 10,000 8,000 0 2,000 2,000 0 0 0 5,000 0 0 0 4,000 4,000 0 0 0 10,000 Total Tourism Events 102,972 96,700 93,700 86,205 Budget summary, page 1 City of Round Rock Hotel Occupancy Tax Fund #71 2000-2001 Proposed Budget Arts Support Choir Sam Bass Theater Community Band Ballet Folklorico Total Arts Support Tourism Support OSP @ PV Festival Impvts Chamber of Commerce Lighted Outdoor Sign Event Advertising Total Tourism Support Museum Support Palm House Museum Total Museum Support 9,500 4,500 4,000 4,800 99-00' Original Budget 10,000 7,000 4,000 6,790 22,800 27,790 Revised Budget 10,000 10,000 7,000 8,500 4,000 4,000 6,790 7,200_ 27,790 29,700 0 0 0 0 61,047 80,566 80,566 80,566 0 0 0 0 63,953 52,944 52,944 52,944 125,000 133,510 133,510 133,510 2,000 2,000 2,000 10,000 2,000 2,000 2,000 10,000 Council Amendments' included 410 Unallocated Contingency 0 fl 3,000 585 (4,410)', Hotel/Motel Demand Survey 0 0 0 0 Total Unallocated Subtotal -Tourism, Arts, Museum Convention Center Complex Project Convention Center Complex Project Transfer to Revenue Fund at Trustee Bank Property Insurance Contingency and Trustee Fees Capital Repair at Trustee Bank 0 0 3,000 585 252,772 260,000 260,000 260,000 231,503 0 0 0 0 515,000 515,000 562,477 0 25,000 25,000 25,750 0 25,000 25,000 25,000 0 0 0 250,000 Total Convention Center Project 231,503 565,000 565,000 863,227 Other Cattle Drive Statues Project -Survey 0 0 0 0 Cattle Drive Statues Project -Land 36,527 0 0 0 Total Other 36,527 0 0 0 Total Expenditures $520,801 $825,000 $825,000 $1,123,227 Estimated Fund Balance 10/01/00 1,058,442 Operating Reserves* (1,017,188) Estimated Unreserved Fund Balance 9/30/01 $0 *Operating Reserves are established in accordance with operating reserve policies. Budget summary, page 2 ROUND ROCK CHAMBER OF COMMERCE Tourism & Visitors Center September 7, 2000 Tourism Committee Recommendations for Event Funding 2000 -2001 Event Funding is set up using dollars generated from the local Hotel and Motel Occupancy Tax. Each year, we become a little more knowledgeable with regards to the tax code under which acceptable use is explained. Below is a portion of Section 351 .101, Use of Tax Revenue, which pertains to HOT usage. "Revenue from the municipal hotel occupancy tax may be used only to promote tourism and the convention and hotel industry, and that use is limited to the following: 1) the acquisition of a site and improvements to the site for convention facilities or visitors information centers, 2) furnishing facilities, personnel and materials for the registrations of convention delegates, 3) advertising and conducting solicitations and promotional programs to attract tourists and convention delegates, 4) the encouragement of the arts 5) historical restoration and preservation projects to encourage tourists and convention delegates to visit historic sites or museums According to Scott Joslove, President and CEO of the Texas Hotel/Motel Association and former Assistant Attorney General, it must pass the two-part test: 1) Does it directly enhance and promote tourism AND the convention and hotel industry? If so, 2) Does it clearly fit into one of the five statutorily -provided categories for expenditure of local hotel occupancy tax revenues? In addition, the Tourism Committee espouses the long-standing concept that groups be encouraged to use the HOT funds as "seed money" for the successful launch of an event, as opposed to the concept of the HOT funds as a "sustaining sponsorship source." This allows all groups to have support in their early days of development and ensures that funds will still be available for new groups to enjoy the same opportunities in the future. As a result, most existing groups will continue to note a slightly reduced amount of support for their events each year hereafter. Individual Event Funding information is included with this packet. 212 East Main Street Round Rock, Texas 78664 (800) 747-3479 (512) 255-5805 Fax: (512) 255-3345 www.roundrocktx.org The recommendations by the Tourism Committee are as follows: Event Name Request Amount Recommended Accordion Kings $ 7,000 $ 5,000 Chisholm Trail Fine Arts Festival 10,000 8,000 Cowboy Christmas Ball (new event in 2000) 10,000 10,000 Daffodil Days 905 905 Fiesta Amistad 10,000 5,000 Frontier Days 10,000 8,000 Holiday Classic Basketball Tournament 3,800 3,800 Master Millennium Challenge 1,250 0 Old Settlers' Reunion 2,500 2,500 Palm House Museum and Visitors' Center 10,000 10,000 Pan American Golf Association Convention 10,000 5,500 Round Rock Ballet Folklorico 7,200 6,790 Round Rock Bluegrass Festival 6,000 4,000* *must change date; conflicts with Frontier Days Round Rock Community Choir 10,000 10,000 Round Rock Quilt & Doll Show 4,500 4,500 Sam Bass Community Theatre 8,500 8,500 Total Events Funds $ 92,495 City Allocated Funds Sportsfest & Outlaw Trail 100 $ 25,000 Round Rock Community Band 4,000 Total City -allocated Funds $ 29,000 Total Event Funding Recommendation $ 121,495 Contingency $ 4,995 ROUND ROCK CHAMBER OF COMMERCE [VENT ANALYSIS Fp! FUNDING EVENT NAME Accordion Kings Festival EVENT DATES August 25, 2001 REQUESTED AMOUNT $ 7,000 PART ON[ TEST Does this group meet part (a) of the Hotel Occupancy Tax Code, Section 351.101 which states: "Revenue from the municipal hotel occupancy tax may be used only to promote tourism and the convention and hotel industry."? HYES F1N0 How? This event promotes tourism through advertising in Third Coast and Polka News music publications; mailings throughout Central Texas and they promote traditional Texas accordion music. ART TWO TTST If so, " that use is limited to the following:" Please indicate under which category this event qualifies (1) the acquisition of sites for and the construction, improvement, etc. of convention facilities or visitors information centers? (2) the furnishing of facilities, personnel, and materials registration of convention delegates or registrants (3) advertising and conducting solicitations and promotional program to attract tourism & delegates to the municipality or its vicinity. (4) the encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, folk art, creative writing, architecture, design and allied fields; painting; sculpture; photography; graphics and craft arts; motion pictures; radio, television, tape and sound recordings; and other arts related to the presentation, performance, execution, and exhibition of these major art forms. historic restoration and preservation projects or activities or advertising and conducting solicitations and promotional programs to encourage tourists to visit preserved historic sites or museums. (5) YES HNO nYEs FiNo nrEs [INO nris [INo nrfs MNO [V[NT FUNDING R[COMM[NDATION Does the Tourism Committee believe that this event qualifies for funding under Section351 Tax Code, regarding the Definition and Use of the Hotel/Motel Tax Revenues by Municipalities? [1YES neo Should this event be funded? Why or why not? Advertising in Third Coast and Polka News music publications; mailings throughout Central Texas and promotion of the arts— traditional Texas accordion music. Group should be counselled to utilize more money for advertising; less for artist fees. We have reduced requested and deleted lodging line item. New format for event; will monitor closely. As representatives of the Tourism Committee, we recommend that this group receive a total of $ 5,000 the 2000 - 2001 fiscal year from the City of Round Rock, Hotel Occupancy Tax fund. KATHE E PICKS NS, TOURISM CHAIR �W1P� e / ISELE SCHAEFER, TOURISM C R -ELECT for event funding during I RUSS BO TO SM SECRETARY ROUND ROCK CHAMBER OF COMMERCE EVENT ANALYSIS f 011 FUNDING EVENT NAME Chisholm Trail Fine Arts Festival EVENT DATES April 28 & 29, 2001 RE UESTED 0AMOUNT $ 0,00 PART ONE TEST Does this group meet part (a) of the Hotel Occupancy Tax Code, Section 351.101 which states: "Revenue from the municipal hotel occupancy tax may be used only to promote tourism and the convention and hotel industry."? 1' YES No Row? This event truly promotes the arts. Artists and guest will be coming in from a regional area. Advertising in major arts publications. Second year of event. PART TWO TEST If so, " that use is limited to the following:" Please indicate under which category this event qualifies (1) the acquisition of sites for and the construction, improvement, etc. of convention facilities or visitors information centers? (2) the furnishing of facilities, personnel, and materials registration of convention delegates or registrants (3) advertising and conducting solicitations and promotional program to attract tourism & delegates to the municipality or its vicinity. (4) the encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, folk art, creative writing, architecture, design and allied fields; painting; sculpture; photography; graphics and craft arts; motion pictures; radio, television, tape and sound recordings; and other arts related to the presentation, performance, execution, and exhibition of these major art forms. historic restoration and preservation projects or activities or advertising and conducting solicitations and promotional programs to encourage tourists to visit preserved historic sites or museums. (5) nr{s neo flYES F1No F1YEs LINO nr�s neo flYES o No EVENT fUNDING RECOMMENDATION Does the Tourism Committee believe that this event qualifies for funding under Section351 Tax Code, regarding the Definition and Use of the Hotel/Motel Tax Revenues by Municipalities? nv�s neo Should this event be funded? Why or why not? Good, solid event that fits well into established code. Since it is its second year, funding has been reduced slightly from its maximum received in 2000. As representatives of the Tourism Committee, we recommend that this group receive a total of $ 8,000 the 2000 - 2001 fiscal year from the City of Round Rock, Hotel Occupancy Tax fund. N 4l Yin 'CATHERINE P CKENS/I'OURISM CHAIR� GIS EiE SCH10 CHAIR -EL J T for event funding during 11 RUSS BOLDS, TOU M�SSECRETARY ROUND ROCK CHAMBER OF COMMERCE EVENT ANALYSIS FOR FUNDING EVENT NAME Cowboy Christmas Ball EVENT DATES December 1, 2000 REQUESTED AMOUNT $ 11,780 PART ONE TEST Does this group meet part (a) of the Hotel Occupancy Tax Code, Section 351.101 which states: "Revenue from the municipal hotel occupancy tax may be used only to promote tourism and the convention and hotel industry."? How? This event promotes tourism through promotion of Texas Swing Music. FiYs flNo PART TWO TEST If so, " that use is limited to the following:" Please indicate under which category this event qualifies (1) the acquisition of sites for and the construction, improvement, etc. of convention facilities or visitors information centers? (2) the furnishing of facilities, personnel, and materials registration of convention delegates or registrants (3) advertising and conducting solicitations and promotional program to attract tourism & delegates to the municipality or its vicinity. (4) the encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, folk art, creative writing, architecture, design and allied fields; painting; sculpture; photography; graphics and craft arts; motion pictures; radio, television, tape and sound recordings; and other arts related to the presentation, performance, execution, and exhibition of these major art forms. historic restoration and preservation projects or activities or advertising and conducting solicitations and promotional programs to encourage tourists to visit preserved historic sites or museums. (5) flYES No flYs HNo F1YEs HN0 �IIf�S flNo orfs F1No {VENT fUNDING RECOMMENDATION Does the Tourism Committee believe that this event qualifies for funding under Section351 Tax Code, regarding the Definition and Use of the Hotel/Motel Tax Revenues by Municipalities? nv�s flNo Should this event be funded? Why or why not? Good concept and plan for this first year event. Encourage event to promote on a state-wide basis to ensure adequate hotel stays. Request exceeded maximum, therefore reduced amount slightly. As representatives of the Tourism Committee, we recommend that this group receive a total of $ 10,000 the 2000 - 2001 fiscal year from the City of Round Rock, Hotel Occupancy Tax fund. KATHERINEJPICKENS, TOURISM CHAIR ./0" firs/ ( GISFT F SCHAEFER, TO SM CHAIR- ECT RUSS BOL;,S, TOU] for event funding during M SECRETARY ROUND ROCK CHAMBER OF COMMERCE [VENT ANALYSIS FOR FUNDING EVENT NAME Daffodil Festival EVENT DATES March 3, 2001 REQUESTED AMOUNT $905.00 ART ONE TEST Does this group meet part (a) of the Hotel Occupancy Tax Code, Section 351.101 which states: "Revenue from the municipal hotel occupancy tax may be used only to promote tourism and the convention and hotel industry."? nYfs flNo How? This event promotes tourism through advertising and excellent publicity of Round Rock as "The Daffodil Capital of Texas." PART TWO TEST If so, " that use is limited to the following:" Please indicate under which category this event qualifies (1) (2) (3) the acquisition of sites for and the construction, improvement, etc. of convention facilities or visitors information centers? the furnishing of facilities, personnel, and materials registration of convention delegates or registrants advertising and conducting solicitations and promotional program to attract tourism & delegates to the municipality or its vicinity. (4) the encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, folk art, creative writing, architecture, design and allied fields; painting; sculpture; photography; graphics and craft arts; motion pictures; radio, television, tape and sound recordings; and other arts related to the presentation, performance, execution, and exhibition of these major art forms. historic restoration and preservation projects or activities or advertising and conducting solicitations and E yis promotional programs to encourage tourists to visit preserved historic sites or museums. (5) flYES RNO rlYis FINO riYEs riNo nes MNo 1/ NO {VENT FUNDING RECOMMENDATION Does the Tourism Committee believe that this event qualifies for funding under Section351 Tax Code, regarding the Definition and Use of the Hotel/Motel Tax Revenues by Municipalities? nrIs nNo Should this event be funded? Why or why not? Good event that has taken the funding process seriously. They have complied with the tax code and reduced their funding request accordingly. As representatives of the Tourism Committee, we recommend that this group receive a total of $ 905 the 2000 - 2001 fiscal year from the City of Round Rock, Hotel Occupancy Tax fund. KATHERINE CKENS, TOURISM CHAIR GISELE SCHAEFER, TOURISM C It -ELECT RUSS BOLES, for event funding during OURISM CRETARY ROUND ROCK CHAMBER OF COMMERCE [VENT ANALYSIS FOR FUND1NG EVENT NAME Fiesta Amistad EVENT DATES May 26 & 27, 2001 REQUESTED AMOUNT $10,000 PART ONE 1fST Does this group meet part (a) of the Hotel Occupancy Tax Code, Section 351.101 which states: "Revenue from the municipal hotel occupancy tax may be used only to promote tourism and the convention and hotel industry"? How? This event is well established and draws tourists and hotel stays. orfs HN0 PART TWO T[ST If so, " that use is limited to the following:" Please indicate under which category this event qualifies (1) the acquisition of sites for and the construction, improvement, etc. of convention facilities or visitors information centers? (2) the furnishing of facilities, personnel, and materials registration of convention delegates or registrants advertising and conducting solicitations and promotional program to attract tourism & delegates to the municipality or its vicinity. (3) (4) the encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, folk art, creative writing, architecture, design and allied fields; painting; sculpture; photography; graphics and craft arts; motion pictures; radio, television, tape and sound recordings; and other arts related to the presentation, performance, execution, and exhibition of these major art forms. historic restoration and preservation projects or activities or advertising and conducting solicitations and promotional programs to encourage tourists to visit preserved historic sites or museums. (5) nr{s NO nr�s F1No F71Ys Na FiYEs nN0 DENT FUNDING R[COMMfNDATION Does the Tourism Committee believe that this event qualifies for funding under Section351 Tax Code, regarding the Definition and Use of the Hotel/Motel Tax Revenues by Municipalities? Should this event be funded? Why or why not? Primarily an event that qualifies under advertising. Made $40,000 last year; used $30,000 for scholarships and held FIB neo $10,000 in reserve for this year. This group is established, well -funded, and does not need major support by tax fund. As representatives of the Tourism Committee, we recommend that this group receive a total of $ 5,000 the 2000 - 2001 fiscal year from the City of Round Rock, Hotel Occupancy Tax fund. !ckt.ii KATHERI E PICKENS, TOURISM CHAIR for event funding during GISEI F SCHAEF , TOURISM CHA1.-ELECT RUSS BO ROUND ROCK CHAMBER OF COMMERCE EVENT ANALYSIS FOR fUNDING EVENT NAME Frontier Days EVENT DATES october 6 & 7, 2001 REQUESTED AMOUNT $10,000 PART ONE T[ST Does this group meet part (a) of the Hotel Occupancy Tax Code, Section 351.101 which states: "Revenue from the municipal hotel occupancy tax may be used only to promote tourism and the convention and hotel industry."? How? This event has regional awareness and promotes tourism through advertising. HYs flNo PART TWO TEST If so, " that use is limited to the following:" Please indicate under which category this event qualifies (1) the acquisition of sites for and the construction, improvement, etc. of convention facilities or visitors information centers? (2) the furnishing of facilities, personnel, and materials registration of convention delegates or registrants (3) advertising and conducting solicitations and promotional program to attract tourism & delegates to the municipality or its vicinity. (4) the encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, folk art, creative writing, architecture, design and allied fields; painting; sculpture; photography; graphics and craft arts; motion pictures; radio, television, tape and sound recordings; and other arts related to the presentation, performance, execution, and exhibition of these major art forms historic restoration and preservation projects or activities or advertising and conducting solicitations and promotional programs to encourage tourists to visit preserved historic sites or museums. (5) flYES FiNo flYEs neo nvEs flNo flYis neo HYES MN0 DINT FUNDING RECOMMENDATION Does the Tourism Committee believe that this event qualifies for funding under Section351 Tax Code, regarding the Definition and Use of the Hotel/Motel Tax Revenues by Municipalities? nvEs nNo Should this event be funded? Why or why not? Even though this event has been around for a long time, this will be the third year it has been managed by the Round Rock area service organizations. We recommend a slight reduction due to tenure. As representatives of the Tourism Committee, we recommend that this group receive a total of $ 8,000 the 2000 - 2001 fiscal year from the City of Round Rock, Hotel Occupancy Tax fund. KATHE CKENS, TOURISM CHAIR /GISE CHAIR- ECT LE SCHAEFER, URISM for event funding during RUSS BOLES TOURISI4SECRETARY ROUND ROCK CHAMBER OF COMMERCE [VENT ANALYSIS f (11 FUNDING EVENT NAME Kiwanis Holiday Classic Basketball Tourn. EVENT DATES December 28 - 30, 2000 REQUESTED AMOUNT $3,800 PART ONE TEST Does this group meet part (a) of the Hotel Occupancy Tax Code, Section 351.101 which states: "Revenue from the municipal hotel occupancy tax may be used only to promote tourism and the convention and hotel industry."? How? This event promotes tourism by bringing in teams, sponsors and families to this annual event. rfs neo PART TWO TEST If so, " that use is limited to the following:" Please indicate under which category this event qualifies (1) the acquisition of sites for and the construction, improvement, etc. of convention facilities or visitors information centers? (2) the furnishing of facilities, personnel, and materials registration of convention delegates or registrants (3) advertising and conducting solicitations and promotional program to attract tourism & delegates to the municipality or its vicinity. (4) the encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, folk art, creative writing, architecture, design and allied fields; painting; sculpture; photography; graphics and craft arts; motion pictures; radio, television, tape and sound recordings; and other arts related to the presentation, performance, execution, and exhibition of these major art forms. historic restoration and preservation projects or activities or advertising and conducting solicitations and promotional programs to encourage tourists to visit preserved historic sites or museums. (5) YEs [1No nr�s neo FiYs flNO nY�s FiNo EYES NO PINT fUNDING R[COMMfNDATION Does the Tourism Committee believe that this event qualifies for funding under Section351 Tax Code, regarding the Definition and Use of the Hotel/Motel Tax Revenues by Municipalities? Should this event be funded? Why or why not? This group worked hard to find creative ways to fine-tune their program to make it work under the advertising cate- gory, even though there is no doubt that it brings in tourism. As representatives of the Tourism Committee, we recommend that this group receive a total of $ 3,800 for event funding during the 2000 - 2001 fiscal year from the City of Round Rock, Hotel Occupancy Tax fund. Clt2.0 ERIN PICKENS, NS , TOURISM CHAIR GISELE SCHAEFER, TOURISM C .r R -ELECT RUSS BO ROUND ROCK CHAMBER OF COMMERCE [VENT 4NIALYSIS fOR FUNDING EVENT NAME Master Millennium Challenge EVENT DATES October 7, 2000 REQUESTED AMOUNT $ 1,250 ART ONE TEST Does this group meet part (a) of the Hotel Occupancy Tax Code, Section 351.101 which states: "Revenue from the municipal hotel occupancy tax may be used only to promote tourism and the convention and hotel industry."? How? This event promotes tourism through advertising. YES flNo PART TWO TEST If so, " that use is limited to the following:" Please indicate under which category this event qualifies (1) the acquisition of sites for and the construction, improvement, etc. of convention facilities or visitors information centers? (2) the furnishing of facilities, personnel, and materials registration of convention delegates or registrants advertising and conducting solicitations and promotional program to attract tourism & delegates to the municipality or its vicinity. (3) (4) the encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, folk art, creative writing, architecture, design and allied fields; painting; sculpture; photography; graphics and craft arts; motion pictures; radio, television, tape and sound recordings; and other arts related to the presentation, performance, execution, and exhibition of these major art forms. historic restoration and preservation projects or activities or advertising and conducting solicitations and promotional programs to encourage tourists to visit preserved historic sites or museums. (5) f�IYES � NO flYES FiNo FiYEs riNo 1�1Y�s [1No flYs neo [MT FUNDING R[COMM[NDATION Does the Tourism Committee believe that this event qualifies for funding under Section351 Tax Code, regarding the Definition and Use of the Hotel/Motel Tax Revenues by Municipalities? Should this event be funded? Why or why not? Committee does not feel that a for-profit business qualifies for funding under the guidelines. Revenues before funding PIES MN0 are Targe and they expect to make a profit, As representatives of the Tourism Committee, we recommend that this group receive a total of $ 0 the 2000 - 2001 fiscal year from the City of Round Rock, Hotel Occupancy Tax fund. C(�x� KATHERI E PICKENS, TOURISM CHAIR GISELE SCHAEFER, TOURISM CHAIiE-ELECT RUSS BOLES, TOURIS for event funding during r✓� RETARY ROUND ROCK CHAMBER OF COMMERCE [VENT ANALYSIS 1011 FUNDING EVENT NAME Old Settlers Reunion EVENT DATES June, 2001 REQUESTED AMOUNT $ 2,500 PART ONE TEST Does this group meet part (a) of the Hotel Occupancy Tax Code, Section 351.101 which states: "Revenue from the municipal hotel occupancy tax may be used only to promote tourism and the convention and hotel industry."? How? This event promotes tourism and brings in hotel stays. NO PART TWO TEST If so, " that use is limited to the following:" Please indicate under which category this event qualifies (1) the acquisition of sites for and the construction, improvement, etc. of convention facilities or visitors information centers? (2) the furnishing of facilities, personnel, and materials registration of convention delegates or registrants (3) advertising and conducting solicitations and promotional program to attract tourism & delegates to the municipality or its vicinity. (4) the encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, folk art, creative writing, architecture, design and allied fields; painting; sculpture; photography; graphics and craft arts; motion pictures; radio, television, tape and sound recordings; and other arts related to the presentation, performance, execution, and exhibition of these major art forms. historic restoration and preservation projects or activities or advertising and conducting solicitations and promotional programs to encourage tourists to visit preserved historic sites or museums. (5) nrfs FiNo PYES neo rEs flNo nYiEs neo flYES neo {VENT fUNDING RECOMMENDATION Does the Tourism Committee believe that this event qualifies for funding under Section351 Tax Code, regarding the Definition and Use of the Hotel/Motel Tax Revenues by Municipalities? Should this event be funded? Why or why not? Established event that has a large following. Brings in tourists and promotes Round Rock. nv�s neo As representatives of the Tourism Committee, we recommend that this group receive a total of $ 2,500 the 2000 - 2001 fiscal year from the City of Round Rock, Hotel Occupancy Tax fund. ickuri N PICKEN for event funding during KATHERI S, TOURISM CHAIR GISELE SCHAEFER, • URISM CHAIR ECT RUSS BOLES, ROUND ROCK CHAMBER OF COMMERCE EVENT ANALYSIS fOR FUNDING EVENT NAME Palm House Museum & Visitors Center EVENT DATES REQUESTED AMOUNT $10,000 PART ONE TEST Does this group meet part (a) of the Hotel Occupancy Tax Code, Section 351.101 which starec: "Revenue from the municipal hotel occupancy tax may be used only to promote tourism and the convention and hotel industry."? How? Visitor Center is typically the first point of contact for tourists coming into the city. 1' YLS NO PART TWO TEST If so, " that use is limited to the following:" Please indicate under which category this event qualifies (1) the acquisition of sites for and the construction, improvement, etc. of convention facilities or visitors information centers? (2) the furnishing of facilities, personnel, and materials registration of convention delegates or registrants (3) advertising and conducting solicitations and promotional program to attract tourism & delegates to the municipality or its vicinity. (4) the encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, folk art, creative writing, architecture, design and allied fields; painting; sculpture; photography; graphics and craft arts; motion pictures; radio, television, tape and sound recordings; and other arts related to the presentation, performance, execution, and exhibition of these major art forms. historic restoration and preservation projects or activities or advertising and conducting solicitations and promotional programs to encourage tourists to visit preserved historic sites or museums. (5) F1YLs FiNo YEs HN0 HYs MN0 1-1YEs LINO nYEs EIIN0 [VENT FUNDING RECOMMENDATION Does the Tourism Committee believe that this event qualifies for funding under Section351 Tax Code, regarding the Definition and Use of the Hotel/Motel Tax Revenues by Municipalities? Should this event be funded? Why or why not? It's time to give our city's "Welcome" center a face lift. Especially with the Sesquicentennial Year upon us. Funds will nr�s FiNo be used to repair. Still need funds for roof replacement As representatives of the Tourism Committee, we recommend that this group receive a total of $ 10,000 for event funding during the 2000 - 2001 fiscal year from the City of Round Rock, Hotel Occupancy Tax fund. SNEickeuPSicken-) KATH NS, TOURISM CHAIR ISELE SCHAEFER SM CHAIR- /Th RUSS BOLES, T URISM SECRETARY ROUND ROCK CHAMBER OF COMMERCE EVENT ANIALYSIS FOR fUNDING EVENT NAME Pan American Golf Assn. Convention EVENT DATES March 23 -25, 2001 REQUESTED AMOUNT $ 11,200 PART ONE TEST Does this group meet part (a) of the Hotel Occupancy Tax Code, Section 351.101 which states: "Revenue from the municipal hotel occupancy tax may be used only to promote tourism and the convention and hotel industry."? How? This event promotes tourism and hotel stays. F1YES flNo PART TWO TEST If so, " that use is limited to the following:" Please indicate under which category this event qualifies (1) the acquisition of sites for and the construction, improvement, etc. of convention facilities or visitors information centers? (2) the furnishing of facilities, personnel, and materials registration of convention delegates or registrants advertising and conducting solicitations and promotional program to attract tourism & delegates to the municipality or its vicinity. (3) (4) the encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, folk art, creative writing, architecture, design and allied fields; painting; sculpture; photography; graphics and craft arts; motion pictures; radio, television, tape and sound recordings; and other arts related to the presentation, performance, execution, and exhibition of these major art forms. historic restoration and preservation projects or activities or advertising and conducting solicitations and promotional programs to encourage tourists to visit preserved historic sites or museums. (5) nY�s nNo nrEs neo FiYEs LINO nrfs HNO {VENT FUNDING RECOMMENDATION Does the Tourism Committee believe that this event qualifies for funding under Section351 Tax Code, regarding the Definition and Use of the Hotel/Motel Tax Revenues by Municipalities? nrEs neo Should this event be funded? Why or why not? Private group event that is not open to the general public. Funding should be use promotional brochures, ads and registration of delegates. Funds cannot be used for lodgin . (Vote was not unanimous...several voted for $0 funds) As representatives of the Tourism Committee, we recommend that this group receive a total of $ 5,500 the 2000 - 2001 fiscal year from the City of Round Rock, Hotel Occupancy Tax fund. �l CICE 141 KATH E PICKENS, TOURISM CHAIR J LE SCHAEFjyff, TOURISM CHAjf1 ELECT for event funding during RUSS BOLES, TpURISM SLFRETARY ROUND ROCK CHAMBER OF COMMERCE EVENT ANALYSIS FOR FUNDING EVENT NAME Round Rock Ballet Folklorico EVENT DATES REQUESTED AMOUNT $ 7,200 PART ONE TEST Does this group meet part (a) of the Hotel Occupancy Tax Code, Section 351.101 which states: "Revenue from the municipal hotel occupancy tax may be used only to promote tourism and the convention and hotel industry."? Row? Traditionally, Ballet Folklorico hosts Cinco de Mayo which promotes hotel stays. It also supports several other group's 1YES neo events through performances. Also hosts Ballet Folklorico groups from Mexico. PART TWO TEST If so, " that use is limited to the following:" Please indicate under which category this event qualifies (1) the acquisition of sites for and the construction, improvement, etc. of convention facilities or visitors information centers? (2) the furnishing of facilities, personnel, and materials registration of convention delegates or registrants (3) advertising and conducting solicitations and promotional program to attract tourism & delegates to the municipality or its vicinity. (4) the encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, folk art, creative writing, architecture, design and allied fields; painting; sculpture; photography; graphics and craft arts; motion pictures; radio, television, tape and sound recordings; and other arts related to the presentation, performance, execution, and exhibition of these major art forms. historic restoration and preservation projects or activities or advertising and conducting solicitations and promotional programs to encourage tourists to visit preserved historic sites or museums. (5) flYs FiNo flYs FINo YES I?INO Flits flNo {VENT FUNDING RECOMMENDATION Does the Tourism Committee believe that this event qualifies for funding under Section351 Tax Code, regarding the Definition and Use of the Hotel/Motel Tax Revenues by Municipalities? [iYEs nNo Should this event be funded? Why or why not? Group must be counselled to provide events that will promote hotel stays. Funding continued at last year's level. As representatives of the Tourism Committee, we recommend that this group receive a total of $ 6,790 the 2000 - 2001 fiscal year from the City of Round Rock, Hotel Occu' . cy Tax fund. KATHERIN PICKENS , TOURISM CHAIR for event funding during AEFER, M CHAIR- RUSS BOLES, TOt}RISM SETARY ROUND ROCK CHAMBER OF COMMERCE EVENT ANALYSIS HI fUNDING EVENT NAME Round Rock Bluegrass Festival EVENT DATES October 5 & 6, 2001 R56EQUESTED0 AMOUNT ,00 PART ONE TEST Does this group meet part (a) of the Hotel Occupancy Tax Code, Section 351.101 which states: "Revenue from the municipal hotel occupancy tax may be used only to promote tourism and the convention and hotel industry?? How? This event promotes tourism and produces hotel stays. No PART TWO TEST If so, " that use is limited to the following:" Please indicate under which category this event qualifies (1) the acquisition of sites for and the construction, improvement, etc. of convention facilities or visitors information centers? (2) the furnishing of facilities, personnel, and materials registration of convention delegates or registrants (3) advertising and conducting solicitations and promotional program to attract tourism & delegates to the municipality or its vicinity. (4) the encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, folk art, creative writing, architecture, design and allied fields; painting; sculpture; photography; graphics and craft arts; motion pictures; radio, television, tape and sound recordings; and other arts related to the presentation, performance, execution, and exhibition of these major art forms. historic restoration and preservation projects or activities or advertising and conducting solicitations and promotional programs to encourage tourists to visit preserved historic sites or museums. (5) YES F1No flYs F1No FiYEs flNo IT/111s flNo LIYES MN0 EVENT fUNDING RECOMMENDATION Does the Tourism Committee believe that this event qualifies for funding under Section351 Tax Code, regarding the Definition and Use of the Hotel/Motel Tax Revenues by Municipalities? nrfs nNo Should this event be funded? Why or why not? Good potential for growth. Supports folk music, blue grass, that is very popular in Texas. Group must be informed that "their" weekend is also Frontier Days and this group should seriously consider moving to another weekend. Do not feel that groups support, but rather conflict with one another. As representatives of the Tourism Committee, we recommend that this group receive a total of $ 4,000 the 2000 - 2001 fiscal year from the City of Round Rock, Hotel Occupancy Tax fund. PICKENS, , TOURISM CHAIR SC 1 FE , p 5URISM CHAI for event funding during RUSS BOLES, SECRETARY ROUND ROCK CHAMBER OF COMMERCE EVENT ANALYSIS FOR FUNDING EVENT NAME Round Rock Community Choir EVENT DATES REQUESTED AMOUNT $10,000 PART ONE TEST Does this group meet part (a) of the Hotel Occupancy Tax Code, Section 351.101 which states: "Revenue from the municipal hotel occupancy tax may be used only to promote tourism and the convention and hotel industry."? How? This event promotes tourism and some hotel stays. F1Ys flNo PART TWO TEST If so, " that use is limited to the following:" Please indicate under which category this event qualifies (1) the acquisition of sites for and the construction, improvement, etc. of convention facilities or visitors information centers? (2) the furnishing of facilities, personnel, and materials registration of convention delegates or registrants (3) advertising and conducting solicitations and promotional program to attract tourism & delegates to the municipality or its vicinity. (4) the encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, folk art, creative writing, architecture, design and allied fields; painting; sculpture; photography; graphics and craft arts; motion pictures; radio, television, tape and sound recordings; and other arts related to the presentation, performance, execution, and exhibition of these major art forms. historic restoration and preservation projects or activities or advertising and conducting solicitations and promotional programs to encourage tourists to visit preserved historic sites or museums. (5) flYts neo flYES neo YES flNo [iYEs FINO 1' flYES MN0 {VENT FUNDING RECOMMENDATION Does the Tourism Committee believe that this event qualifies for funding under Section351 Tax Code, regarding the Definition and Use of the Hotel/Motel Tax Revenues by Municipalities? [1YEs Should this event be funded? Why or why not? Utilizing Performing Arts Center for all events this year, which will be promotable outside of community. HO As representatives of the Tourism Committee, we recommend that this group receive a total of $ 10,000 for event funding during the 2000 - 2001 fiscal year from the City of Round Rock, Hotel Occupancy Tax fund. lcke � NE ICKENS KATHERI . TOURISM CHAIR ISELE SCHAEFER • URISM CHM LE ROUND ROCK CHAMBER OF COMMERCE LVENT ANALYSIS FOR fUNDING EVENT NAME Round Rock Quilt & Folk Art Show EVENT DATES February 17 & 18, 2001 REQUESTED AMOUNT $4,500 PART ONE TEST Does this group meet part (a) of the Hotel Occupancy Tax Code, Section 351.101 which states: "Revenue from the municipal hotel occupancy tax may be used only to promote tourism and the convention and hotel industry."? How? This event promotes tourism through advertising. YES NO PART TWO TEST If so, " that use is limited to the following:" Please indicate under which category this event qualifies (1) the acquisition of sites for and the construction, improvement, etc. of convention facilities or visitors information centers? (2) the furnishing of facilities, personnel, and materials registration of convention delegates or registrants (3) advertising and conducting solicitations and promotional program to attract tourism & delegates to the municipality or its vicinity. (4) the encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, folk art, creative writing, architecture, design and allied fields; painting; sculpture; photography; graphics and craft arts; motion pictures; radio, television, tape and sound recordings; and other arts related to the presentation, performance, execution, and exhibition of these major art forms. historic restoration and preservation projects or activities or advertising and conducting solicitations and promotional programs to encourage tourists to visit preserved historic sites or museums. (5) n�fs No nr�s No FIB F1NO FiYs flNo flYES neo {VENT fUNDING RECOMMENDATION Does the Tourism Committee believe that this event qualifies for funding under Section351 Tax Code, regarding the Definition and Use of the Hotel/Motel Tax Revenues by Municipalities? [1YEs flNo Should this event be funded? Why or why not? Event is in fourth year and is well on its way to continued success. This is the type of group that works well under funding requirements; funding reduced slightly. Group returned almost $900 that it did not use in 2000. As representatives of the Tourism Committee, we recommend that this group receive a total of $ 2,500 the 2000 - 2001 fiscal year from the City of Round Rock, Hotel Occupancy Tax fund. Cke1k1 KATHERIN PICKENS, TOURISM CHAIR GISELE SCHAEFER, URISM �di A / ELECTJ RUSS BOLES; TOURI$�Gf SECRETARY for event funding during ROUND ROCK CHAMBER OF COMMERCE [VENT ANALYSIS FOR fUNDING EVENT NAME Sam Bass Community Theatre EVENT DATES REQUESTED AMOUNT $8,500 PART ONE TEST Does this group meet part (a) of the Hotel Occupancy Tax Code, Section 351.101 which states: "Revenue from the municipal hotel occupancy tax may be used only to promote tourism and the convention and hotel industry."? How? This event promotes tourism and some hotel stays, FiYEs flNo PART TWO T[ST If so, " that use is limited to the following:" Please indicate under which category this event qualifies (5) the acquisition of sites for and the construction, improvement, etc. of convention facilities or visitors information centers? the furnishing of facilities, personnel, and materials registration of convention delegates or registrants advertising and conducting solicitations and promotional program to attract tourism & delegates to the municipality or its vicinity. the encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, folk art, creative writing, architecture, design and allied fields; painting; sculpture; photography; graphics and craft arts; motion pictures; radio, television, tape and sound recordings; and other arts related to the presentation, performance, execution, and exhibition of these major art forms. historic restoration and preservation projects or activities or advertising and conducting solicitations and promotional programs to encourage tourists to visit preserved historic sites or museums. F1YES NO flYES neo F1YS neo nY�s flNo LIYES MN0 [V[NT FUNDING R[COMM[NDATION Does the Tourism Committee believe that this event qualifies for funding under Section351 Tax Code, regarding the Definition and Use of the Hotel/Motel Tax Revenues by Municipalities? [1YEs LINO Should this event be funded? Why or why not? 20th Anniversary Season. Will promote Round Rock in materials for this special season. Theatre needs repairs. As representatives of the Tourism Committee, we recommend that this group receive a total of $ 8,500 the 2000 - 2001 fiscal year from the City of Round Rock, Hotel Occupancy Tax fund. lax) l ,/ • • KATHERIN PICKENS, TOURISM CHAIR SELF SCHAEFER, TOURISM "-ELECT for event funding during RU SS BOLES, TOURIS ECRETARY DATE: October 4, 2000 SUBJECT: City Council Meeting — October 12, 2000 ITEM: 9.B.1. Consider an ordinance adopting the Hotel Occupancy Tax Budget for fiscal year 2000-2001. (Second Reading) The Hotel Occupancy Tax Budget establishes funding for programs promoting tourism and the Convention Center Complex. The first reading of the ordinance was approved on September 28, 2000. Staff Resource Person: Joanne Land, Assistant City Manager.