CM-2016-1197 - 10/7/2016TERM RENEWAL AGREEMENT NO. I
TO "CITY OF ROUND ROCK AGREEMENT FOR
TRAFFIC DATA COLLECTION SERVICES WITH
QUALITY COUNTS, LLC"
CITY OF ROUND ROCK )
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STATE OF TEXAS )
COUNTY OF WILLIAMSON )
COUNTY OF TRAVIS )
KNOW ALL BY THESE PRESENTS:
This Tenn Renewal Agreement No. 1 to "City of Round Rock Agreement for Traffic
Data Collection Seivices," hereinafter called the "Renewal Agreement," is made by and between
the City of Round Rock, Texas, a Texas home -rule municipality, whose offices are located at
221 East Main Street, Round Rock, Texas 78664-5299, hereinafter called "City," and Quality
Counts, LLC, whose offices are located at 4127 Hollister Street, Suite K, Houston, Texas 77080,
hereinafter called "Services Provider."
WHEREAS, City and Services Provider executed the referenced "Agreement for Traffic
Data Collection Services with Quality Counts, LLC," hereinafter called the "Agreement," on
December 19, 2013, by Resolution No. R -13-12-9-G10; and
WHEREAS, pursuant to Section 2.01(B) of the Agreement, the initial term of the
Agreement was for thirty-six (3 6) months with two (2) allowable successive twelve (12) month
renewal periods from the effective date of the Agreement; and
WHEREAS, the initial term of the Agreement expires on December 19, 2016; and
WHEREAS, the parties desire to extend the term of the Agreement for the first of two
(2) allowable consecutive twelve (12) month renewal terms; and
NOW THEREFORE, premises considered, and in consideration of the mutual promises
and obligations in the Agreement and this Renewal Agreement, the City and Services Provider
agree as follows:
I.
Pursuant to Section 2.01(B) of the Agreement, the term of the Agreement is renewed for
the first allowable twelve (12) month renewal period. The twelve (12) month renewal term shall
commence upon expiration of the initial term of the Agreement.
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This Renewal Agreement embodies the first of two (2) allowable twelve (12) month
renewal periods and shall extend the original Agreement as to time only with no other changes in
terns or conditions of the original Agreement.
IN WITNESS WHEREOF, the City and Services Provider have executed this Renewal
Agreement to be effective as of the last date of due execution by both parties.
CITY OF ROUND ROCK, TEXAS QUALITY COUNTS, LLC
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ATTEST:
Sara L. White, City
FOR CITY, ROVED AS TO FORM:
By:
Stephan . Sheets, City Attorney
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City of Round Rock
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ROUASO ROCK Agenda Item Summary
Agenda Number:
Title: Consider executing Term Renewal Agreement No. 1 with Quality Counts,
LLC for traffic data collection services.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 10/7/2016
Dept Director: Gary D. Hudder, Transportation Director
Cost: $35,000.00
Indexes: General Fund
Attachments: Renewal No 1 -Quality Counts
Department: Transportation Department
Text of Legislative File CM -2016-1197
Consider executing Term Renewal Agreement No. 1 with Quality Counts, LLC for traffic
data collection services.
The City of Round Rock Transportation Department recommends approval, and
renewal, of the Traffic Data Collection Service contract with Quality Counts, LLC. This
contract will enable the Transportation Department to create and maintain annual traffic
counts on the City's major arterial and commercial -collector roadways and to continue
to respond quickly and accurately to residential and commercial traffic data requests.
Previously, these data collection tasks were being completed by the Traffic Operations
division staff, whose main responsibilities included maintaining and repairing traffic
signals, street signs, and pavement markings.
The annual counts on arterials will capture directional speed, and volume, data that can
be compiled and analyzed year after year. The "on -request" counts are primarily for
analysis of neighborhood, or individual residents', requests for traffic studies to valadate
and/or recommend traffic management with things such as stop signs, reduced speed
limits, etc. Additionally, we sometimes have to understand regional traffic movement
as it relates to new development. The annual arterial count program will be conducted
and concluded between February and May of each year, while the "on -request" counts
will be conducted monthly with coordinated efforts to fast-track collection of critical data
if necessary.
City of Round Rock Page 1 Printed on 1016/2016
Agenda Item Summary Continued (CM -2016-1197)
Quality Counts, LLC is a reputable traffic counting firm whose home office is located in
Houston, Texas. Quality Counts was selected through a lengthy, and thorough,
solicitation process based on "best value" provided to the City. The contract period
runs for three one-year terms with two possible contract extensions. The value of this
contract will vary from year-to-year as the number of "on -request" counts depends
primarily on the input from our customers. The annual arterial count program costs will
be fairly static, with the only changes expected to occur if new sections of major
roadways are opened through construction efforts. These costs are budgeted to not
exceed $35,000.00, with $11,400.00 of that being the annual arterial program. The
City has reserved the right to annual evaluations of Quality Counts' performance, the
results of which could include termination of the contract if City staff is dissatisfied with
the services rendered and/or their responses to evaluation comments from staff.
$35,000
General Fund
Staff recommends approval.
City of Round Rock Page 2 Printed on 10/612016