CM-2016-1212 - 10/17/2016CITY OF ROUND ROCK
SOCIAL SERVICE AGENCY ANNUAL
FUNDING AGREEMENT WITH
DRIVE A SENIOR
This Social Service Agency Annual Funding Agreement (the "Agreement") is made by
and between the City of Round Rock, Texas (the "City") and the Drive a Senior (the
"Agency"), a non-profit corporation. Pursuant to the terms of this Agreement, for Fiscal Year
2016-2017, the City hereby agrees to allocate Thirty Thousand and No/100 Dollars ($30,000)
to the Agency to fulfill the public and municipal purposes outlined by the City and the Agency
herein.
1.1 Purpose. The City has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, the Agency's
efforts to provide Transportation for Senior Adults.
1.2 Administration of Agreement. The City shall administer this Agreement.
1.3 Use of Funds. The Agency understands that the funds provided to it by the City
will be used for the following program services in Round Rock: to provide
volunteer based transportation for older adults.
1.4 Distribution of Funds. The City will pay the annual total sum of Thirty
Thousand Dollars ($30,000) to the Agency in two (2) equal payments. Said
payments are contingent upon the Agency submitting performance measures in
accordance with Section 1.6(k) of this Agreement.
1.5 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make the City the agent, servant, or employee of
the Agency, or to create any partnership, joint venture, or other association
between the City and the Agency. Alternatively, nothing contained herein, either
explicitly or implicitly, shall be deemed or construed to make the Agency the
agent, servant, or employee of the City, or to create any partnership, joint venture,
or other association between the Agency and the City.
1.6 Principles and Controls. In administering the handling of contributed public
funds, the City and the Agency agree to certain basic principles which are
essential to maintain community acceptance and support, which are as follows:
a. The Agency shall maintain its status as a voluntary, non-profit corporation
under section 501(c) (3) of the Internal Revenue Code, unless exempted
by federal guidelines;
b. The Agency shall remain in good standing under the laws of the state of
Texas;
1.7 Term of Agreement. This Agreement shall be in effect for the City's fiscal year
which begins October 1, 2016 and ends September 30, 2017.
1.8 Entire Agreement. This Agreement constitutes the entire agreement between the
City and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
writing with the consent of both parties, duly acted upon by formal action of the
governing bodies of both parties.
1.9 Assignability. This Agreement cannot be assigned or transferred in whole or in
part without the written consent of both the City and the Agency.
EXECUTED BY:
Agency '�flChair, Board of Directors
Amla iaal�
Agency Chie Professional Officer (Paid Staff)
City Manager, City of Round Rock, 1jexas
FOR CITY, ATTEST -
By: (�
evft
Sara L. White, City Clerk
C�Ie1I6
Date Signed
C? 10 I �
Date Signed
Date Signed
City of Round Rock
TO ASD ROCK Agenda Item Summary
Agenda Number:
Title: Consider executing a Social Service Agency Annual Funding Agreement
with Drive a Senior.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 10/14/2016
Dept Director: Susan Morgan
Cost: $30,000.00
Indexes: General Fund
Attachments: Social Service Funding Agreement - Drive a Senior, LAF - Drive a Senior
Department: Finance Department
Text of Legislative File CM -2016-1212
Consider executing a Social Service Agency Annual Funding Agreement with Drive a Senior.
City leadership developed a process to receive and evaluate funding requests from social services
agencies. This process was followed by a seven member team of Councilmembers and City staff to
review the agency applications and make funding recommendations. The recommendations are made
utilizing criteria outlined in the application. The agency's project must meet a municipal public purpose
and must benefit an acceptable number of Round Rock citizens. Funded agencies are required to submit
performance reports that reflect the impact they are making in the Round Rock community.
Drive a Senior will use these funds to provide volunteer based transportation for older adults. Funding has
been allocated in the 2016-2017 operating budget for this agency. This agreement outlines the terms and
conditions.
$30,000
General Fund
Staff recommends approval
City of Round Rock Page 1 Printed on 1011312016