R-2015-2267 - 2/26/2015 RESOLUTION NO. R-2015-2267
WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering
Services ("Contract") with HDR Engineering, Inc. for the Downtown Improvements Project,and
WHEREAS, HDR Engineering, Inc. has submitted Supplemental Contract No. 1 to the
Contract to modify the provisions for the scope of services, and
WHEREAS, the City Council desires to enter into said Supplemental Contract No. 1 with
HDR Engineering, Inc.,Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental
Contract No. 1 to the Contract with HDR Engineering, Inc., a copy of same being attached hereto as
Exhibit"A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 26th day of February, 2015.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
Ce;M(M - • (4Q,, A),
SARA L. WHITE, City Clerk
0112.1504;00329510
EXHIBIT
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: HDR ENGINEERING,INC. ("Engineer")
ADDRESS: 810 Hesters Crossing, Suite 120,Round Rock,TX 78681
PROJECT: Downtown Improvements
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and HDR Engineering, Inc.,
hereinafter called the"Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 12th day of June, 2014 for the Downtown Improvements Project in
the amount of$250,000.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by$342,172.00 to a total of$592,172.00;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$342,172.00 the lump sum amount payable under the Contract for a total of $592,172.00, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract Rev.12/01/08
0199.1480;00328576 84275
1
HDR ENGINEERING,INC.
By:
Date
CITY OF ROUND ROCK APPROVED AS TO FORM:
{
By:
Alan McGraw,Mayor Stephan L. Sheets, City Attorney
Date
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Supplemental Contract Rev.12/01/08
0199.1480;00328576 84275
2
EXHIBIT B
Task Order 02 amends the original scope to include the following:
REVIEW OF EXISTING DATA AND DATA COLLECTION
NO CHANGES
II. UTILTIY COORDINATION(Assume 8 utility companies)
D. Perform utility coordination and liaison activities, including:proper notifications to
utility owners, conduct utility coordination meetings, disseminate Master Plan
improvement development schematics to all utility owners and obtain planned
utility infrastructure upgrades that may be considered for installation during Master
Plan improvement construction.A maximum of one (I) additional formal utility
coordination meetings with affected utility owners is anticipated.
E. Additional hours have been added to: Create a Utility Layout showing all existing
utilities, Master Plan improvements and background image to assist in the
coordination with the utility companies and easily identify potential conflicts.
F. Identify potential utility conflicts between the existing utilities and proposed Master
Plan improvements and take reasonable efforts to avoid or minimize the extent of
relocations necessary to construct the improvements.
G. Develop a Utility Conflict Matrix that lists all potential utility conflicts and that
calculates clearance and depth of cover.
H. Create a Conceptual Utility Layout: Engineer and City will identify appropriate
locations/assignments for installation of shared use trenches into which new utility
facilities will be placed. The proposed utility alignments will be added to the
Utility Layout.
HI. URBAN DESIGN AND STREETSCAPE
C. Review streetscape alternatives with city staff and stakeholders.
D. Select preferred options and develop more refined streetscape solutions,
illustrated with sections,plans and 3D renderings.Select palette of materials
(i.e.,paving,street trees,planters/grates,lighting,furnishings,etc.) and
recommended deployment.
IV. TRAFFIC ANALYSIS AND MODELING
Traffic analysis and modeling will be completed to identify improvements to improve
traffic operations within the southeast downtown area and stage traffic control during
construction.
G. Utilizing available traffic projection information and counts collected as part of the
study, develop existing (2014) and forecasted build (2034)traffic volume forecasts
for all intersections in the study area. Review traffic forecasts with the CITY to
City of Round Rock Page 1 of 5 Downtown Improvements
Project
obtain feedback and approval.
H. Using existing geometric and traffic volume information described herein develop
AM and PM peak hour SYNCHRO models to reflect transportation network
configurations for existing(2014)traffic conditions.
I. Using the existing traffic model as the base, develop AM and PM peak hour
SYNCHRO models for forecasted traffic conditions. Two (2) scenarios shall be
modeled as listed below for design year(2034)traffic volume conditions:
1.Forecasted No build condition(Year 2034)
2.Forecasted Build condition (Year 2034) (this model will incorporate all
roadway changes proposed as part of the downtown improvement project and
any other improvements to mitigate adverse traffic impacts)
It should be noted that realignment of McNeil Road under Mays Street will be
modeled under forecasted build condition.
J. Summarize results of the analysis in a technical memorandum. The measure of
effectiveness will include intersection delay and level of service.
K. Attend meetings with CITY staff to review study results and recommendations. A
total of four (4) meetings have been assumed for budget purposes for the duration
of the project.
V. PARKING PLAN
NO CHANGES
VI. DRAINAGE PLAN
A. Development of a dynamic existing conditions model and evaluation of existing
infrastructure will be conducted to determine the existing drainage conditions
1. Adjust the ground elevations. Lower the "detailed LiDAR" surface by 0.6 feet
to match the project control survey elevations.
2. Adjust the inlet nodes and pipeline links. Whereas the surface had a uniform
elevation difference between the project control survey and the previous ground
elevations, the as-built drainage infrastructure varied from 0.5 feet to over 3 feet
lower than the survey. Each individual node and link in the model will be
modified (raise their elevation value). Each new/adjusted entry will be QCed
again. An additional group of 37 survey points were requested beyond the original
set of survey data points.
3. Prepare a short summary memo for the project files presenting the discovered
elevation differences and the final action to finalize the drainage model.
B. Ultimate conditions model will be developed for the forecasted build out of the
Downtown Area working in collaboration with project team, and with input
from city staff.
1. Model will be built without hydrologic controls to formulate a baseline of the
ultimate need for the storm sewer system.
2. Outfalls to Brushy Creek and Lake Creek for each of the watersheds will be
evaluated for the forecasted build out of the project area.
3. Hydrologic Control concepts, for incorporation into the ultimate model,will be
developed based on land use,density,and streetscape.
City of Round Rock Page 2 of 5 Downtown Improvements
Project
4. The ultimate Model will be broken into"sub regions"in collaboration with the
project team and City staff based on expected phasing of the Downtown
Improvements. Each sub region will represent independent Storm Sewer system
that will be built in an assumed phasing sequence developed in coordination with
City staff.Up to 5 sub regions are anticipated in this scope of work.
C. Water Quality
1. Existing and proposed impervious cover for the project area will be developed
based on the projected build out and land use to determine the ultimate water
quality need.
2. For each "sub region" water quality opportunities will be developed that are
compliant with TCEQ for Edward Aquifer Zones. Sizes and locations for the
water quality features will be identified and TSS calculations will be prepared for
each "sub region"to demonstrate compliance with TCEQ rules.
VII. WATER AND WASTE WATER PLAN
A. Update existing water and sewer models based on water and wastewater master
planning, as necessary, to reflect current land use plans and demands within the
downtown project limits. This scope item assumes that the City will provide up-to-
date models in current versions of software to HDR, and existing models are in
working condition and do not require major modifications to restore functionality.
I-IDR will consult with City utility staff regarding needed model runs and resulting
water and wastewater system modifications. HDR will then complete model runs in
order to confirm water and wastewater infrastructure needed for ultimate build out
of the downtown area as identified in this scope of work. This includes line sizes
and general alignments.
B. Engineer will work with City utility staff to identify water and wastewater
assignments for each street in the downtown area to avoid conflicts with franchise
utilities and to comply with TCEQ requirements.
C. Engineer will prepare a phasing plan for implementation of water and wastewater
improvements to support phased growth of the downtown area.
VIII. SIGNING AND PAVEMENT MARKINGS
A. Prepare preliminary signing and pavement marking plans as per City and TMUTCD
requirements for roadways within the study area.
B. Develop unit cost estimates for signing and pavement markings for intersections
and roadway segments between intersections.
IX. CONCEPTUAL TRAFFIC CONTROL PLAN
A. Prepare a conceptual traffic control plan for the CITY's approval. Traffic Control
Plans will be prepared in accordance with the Texas Manual of Uniform Traffic
Control Devices(TMUTCD)and applicable standards.
City of Round Rock Page 3 of 5 Downtown Improvements
Project
1. Traffic control plan assumes that each major roadway will be constructed in
three phases so as to not affect existing business. Two-way traffic will be
maintained at all times. Minor Streets will be constructed in two phases and
traffic will be limited to one-way operation to provide access to businesses.
B. Prepare the Sequence of Construction narrative for implementation of traffic control
plan.
X. PUBLIC OUTREACH
D. City Council — Project Team will conduct up to two (2) council briefings on the
plan development. The two meetings planned for the city council should be
sufficient. The only reason for an additional meeting is that citizen input has caused
our approach to change. These meetings may take place in open council or at other
council activities such as council retreats as the opportunities arise.
XL IMPLEMENTATION AND PHASING PLAN DEVELOPMENT
A. Project Team with coordination with City staff,will develop a prioritized list of up
to 5 break-out projects for phased PS&E development. For each project the project
team will provide:
1. Plan of improvements to be incorporated with each project.
2. Conceptual Traffic Control Plan
3. Cost Estimates by each project
4. Master Project Development Schedule
XII. PROJECT MANAGEMENT
Project Management has been extended for completion of project.
Deliverables Required of the ENGINEER
The ENGINEER will be required to provide the following deliverable items:
A. Project Existing Basetnap — The basemap will depict the existing project conditions
which will include existing street conditions, utility information, as well as the
incorporation of adjacent projects to be constructed by the CITY.
B. Traffic Analysis Technical Memorandum
C. Urban Design and Streetscape Plan and Sections for:
1. Main Street Historic Area
2. Side Streets in Main Street Area
3. Primary Streets
4. Secondary Street
S. Downtown Residential Streets
D. Project Utility Improvements Master Plan
City of Round Rock Page 4 of S Downtown Improvements
Project
E. Project Street Improvements Master Plan
F. Conceptual Traffic Control Plan(for each phase)
•
•
City of Round Rock Page 5 of 5 Downtown Improvements
Project
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Addendum to
Exhibit D
Project Name: Downtown Improvements Project
Consultant: HDR Engineering,Inc.
Cost Component,Hours Total
Hours
Project Principal 23
Project Manager 142
Senior Engineer. 187
Design Engineer 277
Engineer-in-Training 469
Sr.Design Technician 114
CADD Technician 299
Clerical/Steno 50
Total Hours 1561
Cost Component,Dollars Labor Billing Totals
Rate Rate $
Project Principal $80 $246 $5,658.00
Project Manager $75 $231 $32,802.00
Senior Engineer $66 $203 $37,961.00
Design Engineer $50 $154 $42,658.00
Engineer-in-Training $34 $105 $49,245.00
Sr.Design Technician $39 $120 $13,680.00
CADD Technician $29 $89 $26,611.00
Clerical/Steno $20 $62 $3,100.00
Labor Dollars $211,715.00
Cost Component,Direct Expenses Total
Travel Expenses $0
Traffic Counts $0
Printing $0
Subtotal $0.00
TOTAL DIRECT EXPENSES $0.00
PROJECT FEE SUMMARY Total
HDR Direct Labor Costs $68,738.64
HDR Indirect Costs $120,292.61
HDR Direct Expenses $0.00
HDR Profit @12% 12% $22,683.75
SUB McCann-Adams Studios Urban Design $59,720.00
SUB HalffAssociates,Inc. Drainage Design $59,205.00
SUB Vining Associates,Inc. Public Outreach $3,900.00
SUB Inland Geodetics Survey $7,632.00
TOTAL FEE $342,172.00
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