CM-2016-1204 - 10/17/2016AWL FILL AREA GUIDELINES
Revised September 2016
COMPANY NAME G' T%r D�_ [63"
FAX NUMBER�1 Z0(- 7o Z -F
CONTACT PERSON
Contact Chris Whitt either by calling or texting 512-695-1125 for permission to unload and to establish site location, cost and
payment procedures. Payment is due within 30 days from the date of the invoice and is established at the following rates:
$25-.00 for bobtails and $30:00' for trailers. Above rates are subject to change.
30 r16 3;'0;; a
To ensure future unloading privileges, every company is required to observe the following rules:
1. An authorized signature on this form is required by all land users and gate guards.
2. Only rock and uncontaminated dirt will be accepted, subject to approval. No brush, asphalt, concrete, concrete with rebar,
trash, lumber, or paper is allowed. No exceptions.
3. Each company MUST furnish a gate guard over 18 years old that speaks English. The gate guard should have a list of all trucks
hauling for their company that has been approved to haul in and call in the total load count at the end of each day. The gate guard
should deny entrance to anyone that does not have permission to be there. Anyone authorized to enter will have a gate guard present.
The gate guard is also responsible for keeping livestock inside the gate if necessary. Companies may share a gate guard if these
stipulations are met by each company and the Quarry Office is informed. You may utilize one of your employees at the gate if you
prefer.
4. Firearms will not be allowed on company property at any time. Austin White Lime reserves the right to search any vehicle on
Austin White Lime property for firearms. All gate guards are required to Sign a copy of these guidelines indicating their
permission for Austin White Lime personnel to search their vehicle.
5. Locks are opened by Austin White Lime (AWL) employees daily around 7:15 a.m. The City of Round Rock will only utilize the
property from 8 a.m. to 5 p.m. Monday through Thursday and 8 a.m. to 3 p.m. on Fridays.
6. Call for permission before you start hauling and also when you finish. You are responsible for any material left in your space until
you have informed Quarry Office personnel that you are finished and pushed.
7. Unload only in your assigned unloading area. ABSOLUTELY NO UNLOADING IN RAINY WEATHER OR WHEN
MUDDY. Call to verify whether the fill area is open or closed due to wet weather and/or muddy conditions. NO WEEKEND
HAULING without prior permission. Violators may be prosecuted.
8. Push your material periodically. Do not let it build up for long periods of time. Jobs using several trucks may be required to
have pushing equipment on-site to push as the material is delivered. Any company that does not push their material and follow the
natural topography line will not be allowed back.
8. Anyone hauling must sign an indemnity agreement and carry automobile insurance and anyone bringing mobile equipment on the
property must have general liability insurance and workers compensation insurance. You must furnish us a certificate(s) on your
own equipment and any company working for you. Austin White Lime Company, Robinson Ranch, and Robinson Limited
Partnership must be listed as the certificate holders and as additional insured with Worker's Comp and a waiver of subrogation. No
leased vehicles/equipment are allowed without prior permission. Owners of leased vehicles/equipment must submit insurance certificates and
signed Indemnity Agreements.
Certificates of insurance must show proof of coverage in these limits:
Automobile Liability, $1 Million Liability
General Liability, $1 Million Liability
Workers Compensation, Statutory Limits
On trucks- Automobile Liability, Bodily Injury: $50, 000 each person and $100,000 each accident; and Property Damage:
$25,000 each accident
On pushing equipment- General Liability: $100,000 combined single limit
9. Inform AWL personnel of all vehicles that you hire to work for you. Their insurance certificates must be submitted separately.
Many local companies have insurance on file at AWL already.
1
10. O NOT loanout you space. Each company must have their own space unless AWL personnel direct otherwise.
G C Z 6•l • b
Authorized Signature of Land User Colmpany Name Date
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Indemnity Agreement
It is the express intent of the parties, C 1Z :* &J�,Yk & l-. (hereafter referred to as Land
User), and Austin White Lime Company, Robinson Ranch, Robinson Land Limited Partnership, and all other
owners of the land to be accessed or used by the Land User, (hereafter referred to as the Land Owners), and
Robinson Cattle Company (hereafter referred to as the Land Lessor) that the indemnity provided in this agreement
is indemnity by signature to protect and indemnify the Land Owners and Land Lessor from the consequences of the
Land Owners' and Land Lessor's own negligence or claimed negligence, whether such negligence or claimed
negligence is the sole or concurring cause of any injury, death or damage.
In consideration for access to or use of land by the Land User named herein, the Land User agrees to the following
terms.
Land User releases the Land Owners and Land Lessor from, and assumes entire
responsibility and liability for, any claim or actions based on or arising out of
injuries, including death, to persons or damages to or destruction of property,
including pollution, sustained or alleged to have been sustained in connection with
or to have arisen out of or incidental to access to or use of the Land Owners' and
Land Lessor's land by the Land User, its agents and employees (if any), and its
subcontractors, their agents and employees, regardless of whether such claims or
actions are founded in whole or in part upon alleged negligence of the Land
Owners and/or Land Lessor, the Land Owners' and/or Land Lessor's
representative, or the subcontractors, employees, agents, invitees, or licensees
thereof. Land User further agrees to release, indemnify and hold harmless the
Land Owners and Land Lessor and their representatives, and the employees,
agents, invitees and licensees thereof in respect of any such matters and agrees to
defend any claim or suit or action brought against the Land Owners and Land
Lessor, the Land Owners' and Land Lessor's representatives, and employees,
agents, invitees, and licensees thereof.
Z.,
ignature of Agent for Land Owners
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PrintedNe of Agent for Land Owners
Signature of Agent for Land �AAJ<,e) �66N:::
Prilntedd'' Name of Agent for and User
User Name, Address, a!nd Phone Number (Please Print)
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Date
10.4-0
Date
L22.18.�
Contact Sheet
Company Name: Gr T/
Company phone number:
Company fax number:
Name of Contact Person and phone number:
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Name of location where landfill is coming from:
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City of Round Rock
IOUND ROCK
XAS Agenda Item Summary
Agenda Number:
Title: Consider authorizing Fill Area Guidelines and Indemnity Agreement with
Austin White Lime for disposal of construction materials.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 10/14/2016
Dept Director: Michael Thane, Director of Utilities and Environmental Services
Cost:
Indexes: Utility Fund
Attachments: Agmt_AustinWhiteLime_FillAreaGuidelines_CM10.14.16.pdf,
LAF_AustinWhiteLime_FillAreaGuidelines_CM10.14.16.pdf
Department: Utilities and Environmental Services
Text of Legislative File CM -2016-1204
Consider authorizing Fill Area Guidelines and Indemnity Agreement with Austin White
Lime for disposal of construction materials.
In 2008, the Utilities and Environmental Services Department executed an agreement
with Austin White Lime to permit dumping of waste material on their site. Since that
time, Austin White Lime has accepted Water Treatment Plant sludge, rock, and
uncontaminated dirt.
The Agreement in 2015, established permission and payment procedures on a monthly
basis and disposal rate of $25 per trailer load and $20 per bobtail load. The annual
expense to the City has been budgeted for $4,080, which is based on 17 loads per
month at $20 per load.
This updated agreement establishes the Fill Area Guidelines provided by Austin White
Lime. Only rock and uncontaminated dirt will be accepted, subject to approval. The
following rates are being updated to $30 for bobtails and $35 for trailers. The City has
budgeted approximately $5,000 a year for disposal of construction materials at the
Austin White Lime property.
Staff Recommends Approval.
City of Round Rock Page 1 Printed on 1011312016
Austin White Lime Company
Fill Area Rules
Fill area is on the west side of McNeil Road. Enter from haul road.
Only type of fill that will be accepted is rock and dirt.
Type of fill not accepted is asphalt, concrete with rebar, broken up concrete, or anything
similar, as well as trash, lumber or paper.
Companies using the Fill Area must:
1. Sign AWL Fill Area Guidelines
2. Sign Indemnity Agreement
3. Furnish certificates of insurance for anyone that will be hauling in material and
provide general liability certificate for mobile equipment that is brought in to
push material.
4. Pay in Advance (Not Applicable)
5. Must furnish gateman to monitor gate; otherwise haulers will be responsible
for opening and closing the gate while on the property
6. Push daily if necessary
7. Call Janie Marx @ Quarry Department (ph: 512-218-2228) every day by 10:00 a.m.
to report number of loads hauled the previous day.
CHARGE:
Bobtail Loads - $30.00 per load
End Dump Trailer Loads - $35.00 per load