G-98-04-09-9A1 - 4/9/1998ORDINANCE NO, v" qR-01-/ -
AN ORDINANCE PROVIDING FOR AMENDMENT NO. 1 TO THE
OPERATING BUDGET OF THE CITY OF ROUND ROCK, TEXAS
FOR FISCAL YEAR 1997-98.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS:
That the operating budget for the City of Round Rock, Texas
for Fiscal Year 1997-1998 is hereby revised for municipal purposes
pursuant to §102.010, Local Government Code and in accordance with
the proposal submitted to the Council by the City Manager, which
proposal is attached hereto as Exhibit "A" and is incorporated into
this ordinance by reference for all purposes.
The City Secretary is directed to file a certified copy of
this ordinance along with a true copy of the attached revised
budget with the County Clerk of Williamson County, Texas.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Ordinance was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Ordinance and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended, and the Act.
READ and APPROVED on first reading this the oI(O
day of `0 I Ct1
, 1998.
gthi READ, APPROVED and ADOPTED on second reading this the
day of , 1998.
K:\WPDOCS\ORDINANC\080326D1.WPD/scg
ATTEST:
In
JOANNE LAND, City Secreta
O ii e)S77AIE fil T/AJGL, ASST.
2
CHARLES CULPEER, Mayor
City of Round Rock, Texas
Exhibit A
General Fund Operations:
Expenditures Cost
Additional funding for the Library expansion project $300,000
As previously discussed with the Council, the Library expansion project construction
bid exceeded available funding (1996 General Obligation Bonds). This budget item
authorizes the funding needed to complete the project. The total project cost is
$4,024,799.
Financial Services / Human Resources computer system
This item establishes funding for the proposed computer system. Funding includes
application software, operating system software, hardware, system implementation,
data conversion and training of staff
Senior planner position -Planning dept. (annualized cost)
This position is responsible for assisting in General Plan Revision, Census 2000,
and on-going current planning programs, including HPC and DRB.
Public information officer position -Administration dept. (annualized cost)
This position is responsible for improving the communication of important City
information and developments to our citizens and customers.
Funding for legislative lobbyist (McKinley, Smith and Seale)
The initial operating budget did not anticipate the continuation of these services
beyond the legislative session. However, very many legislative issues important to
the City continue to develop which must be monitored and addressed by the City.
Additional right-of-way mowing (state highway maintenance department)
The state's budget for right-of-way mowing is insufficient to maintain an attractive
appearance for Round Rock along the interstate highway. This budget item
provides funding for increasing the number of mowing cycles.
Financing Sources / Revenue
The General Fund operating costs and non-recurring capital costs are funded by
increased sales tax revenue for the current operating year and cash designated for
these purposes. Additional sales tax proceeds will provide $1,200,000 of funding net
of the portion shared with Dell Computer.
1,065,000
50,000
56,000
15,000
6,000
Utility Fund Operations:
Expenditures Cost
Pump replacement at Lake Georgetown $165,000
To replace a worn pump and to increase the capacity of raw water pumping.
Chisholm Trail Tank Repair
This cost was previously approved by Council resolution; the budget revision
formally establishes the proper budget account.
Water leak detection survey program
This cost was approved by Council resolution and continues the water leak
detection and accountability program. This revision item establishes the proper
budget account.
Utility billing computer system
This item establishes funding for the proposed utility billing system. Costs include
staffs best estimate for application software, operating system software, hardware,
implementation, training of staff and data conversion.
Utility repairs (as part of street seal coat maintenance program)
These costs have been approved by the Council as part of the seal coat
maintenance program. This item establishes the proper budget account.
Financing Sources / Revenue
The Utility system costs are one-time capital costs and are proposed to be funded
from cash on hand. As indicated in the budget document, cash is available for
capital equipment and construction.
13,300
10,000
550,000
35,000
City of Round Rock, Texas
Budget Revision #1
Fiscal Year 1997-1998
GENERAL FUND
1997-1998 1997-1998
Original Revised
Budget Budget #1
Revenues $ 23,106,920 $ 25,240,520
Expenditures (23,063,700) (24,939,024)
Total Change in Fund Balance $ 43,220 $ 301,496
UTILITY FUND
Revenues $ 14,000,913 $ 14,000,913
Operating Expenditures (13,928,936) (14,702,236)
Change in Operations 71,977 (701,323)
Change in Working Capital $ 71,977 $ (701,323)
1
City of Round Rock, Texas
Budget Revision #1
Fiscal Year 1997-1998
GENERAL FUND
1997-1998 1997-1998
Original Revised
Budget Budget #1
Variance
Revenues $ 23,106,920 $ 25,240,520 $ 2,133,600
DEPARTMENT
Executive/Administrative - 12 (439,395) (481,281) 41,886
Legal Services - 13 (330,500) (345,500) 15,000
Planning - 14 (614,931) (649,829) 34,898
Data Processing - 15 (134,571) (134,571) 0
Building Inspection - 16 (327,702) (327,702) 0
Finance - 17 (516,930) (516,930) 0
Purchasing - 18 (101,155) (101,155) 0
General Services - 19 (3,133,155) (4,879,341) 1,746,186
Library - 20 (801,299) (807,083) 5,784
Police - 21 (6,337,191) (6,346,191) 9,000
Fire - 22 (3,436,246) (3,437,286) 1,040
Parks & Recreation - 23 (2,537,461) (2,543,461) 6,000
Human Resources - 24 (188,748) (192,148) 3,400
Public Works - 25 (1,188,515) (1,188,515) 0
Streets - 26 (2,359,950) (2,365,950) 6,000
City Shop - 28 (399,400) (405,530) 6,130
Municipal Court - 29 (216,551) (216,551) 0
General Government - Transfer 0 0 0
Total Expenditures $ (23,063,700) $ (24,939,024) $ 1,875,324
2
City of Round Rock, Texas
Budget Revision #1
Fiscal Year 1997-1998
UTILITY FUND
Revenues
DEPARTMENT
1997-1998 1997-1998
Original Revised
Budget Budget #1
Variance
$ 14,000,913 $ 14,000,913 $ 0
Water Treatment Plant - 41 (2,363,808) (2,538,808) 175,000
Water System Support - 42 (1,684,191) (1,697,491) 13,300
Waterline Maintenance -43 (1,725,106) (1,760,106) 35,000
Wastewater Treatment Plant - 61 (1,447,856) (1,447,856) 0
Wastewater System Support - 62 (259,597) (259,597) 0
Wastewater Lines Maintenance - 63 (598,147) (598,147) 0
Environmental Services - 64 (255,696) (255,696) 0
Utility Billing & Collection - 81 (686,542) (686,542) 0
Transfers - 95 (4,907,992) (5,457,992) 550,000
General Government - Other 0 0 0
Total Expenditures $ (13,928,936) $ (14,702,236) $ 773,300
3
City of Round Rock, Texas
Budget Revision #1
Fiscal Year 1997-1998
General Fund - Effect of the revision on fund balance:
Estimated Fund Balance 9/30/97
Less Reserves ( *1)
Estimated Revenue (FY 1997-1998)
Interfund Transfers
Total Funds Available
Budgeted Expenditures
Estimated Unreserved Fund Balance 9/30/98
$ 10, 700, 000
$ (8,429,428)
$ 24,080,520
$ 1,160, 000
$ 27,511,092
$ (24,939,024)
$ 2,572,068 (*2)
*1 Reserve requirements established in accordance with operating reserve policies.
*2 $1,000,000 designated for Public Works Maintenance Facility advanced in anticipation of
the proposed 1998 G.O. Bond Issue.
Utility Fund - Effect of the revision on working capital:
Estimated Working Capital 9/30/97
Less Reserves ( *3)
Estimated Revenue (FY 1997-1998)
Interfund Transfers
Total Funds Available
Budgeted Expenditures
Estimated Working Capital 9/30/98
*3 Reserves are established in accordance with operating reserve policies .
*4 Funds are designated for Capital Improvements to the Utility System.
4
$ 12,292,696
$ (4,670,238)
$ 14,000,913
$ (5,280,339)
$ 16,343,032
$ (9,421,897)
$ 6,921,135 (*4)
DATE: April 3, 1998
SUBJECT: City Council Meeting, April 9, 1998
ITEM: 9. A. 1. Consider an ordinance adopting Amendment No. 1 of the
1997-1998 Operating Budget.
The Operating Budget includes the General Fund, the General Debt
Service Fund and the Water/Wastewater Utility Fund. (Second Reading)
First Reading was approved on March 26, 1998. Staff Resource Person:
David Kautz, Finance Director
The purpose of the proposed budget revision is to provide funding for additional operating and
capital costs including a financial services / human resources / utility billing computer system, the
library expansion project, new personnel and equipment for those personnel, additional
right-of-way mowing and major water utility system repairs.
Highlights of the proposed revision along with the proposed budget are provided on the attached
exhibits.
THE STATE OF TEXAS
COUNTY OF WILLIAMSON
CITY OF ROUND ROCK
•
DOC# 9819537
I, CHRISTINE MARTINEZ, Assistant City Secretary of the City of Round Rock,
Texas, do hereby certify that I am the custodian of the public records maintained by the
City and that the above and foregoing is a true and correct copy of Ordinance No. G-
98 -04-09-9A1 which was passed and adopted by the City Council of the City of Round
Rock, Texas, at two meetings held on the 26th day of March, 1998 and the 9th day of
April, 1998 as recorded in the minutes of the City of Round Rock in Book 38.
CERTIFIED by my hand and seal of the City of Round Rock, Texas on this 16th
day of April, 1998.
CHRISTINE MARTINEZ, Assistant City Secre
OFFICIAL RECORDS
WILLIAMSON COUNTY, TEXAS
ORDINANCE NO. V- qg- O' - 09' cA/
AN ORDINANCE PROVIDING FOR AMENDMENT NO. 1 TO THE
OPERATING BUDGET OF THE CITY OF ROUND ROCK, TEXAS
FOR FISCAL YEAR 1997-98.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS:
That the operating budget for the City of Round Rock, Texas
for Fiscal Year 1997-1998 is hereby revised for municipal purposes
pursuant to §102.010, Local Government Code and in accordance with
the proposal submitted to the Council by the City Manager, which
proposal is attached hereto as Exhibit "A" and is incorporated into
this ordinance by reference for all purposes.
The City Secretary is directed to file a certified copy of
this ordinance along with a true copy of the attached revised
budget with the County Clerk of Williamson County, Texas.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Ordinance was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Ordinance and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended, and the Act.
READ and APPROVED on first reading this the 406-e)
LP/l
day of O)
, 1998.
9-Y- READ, APPROVED and ADOPTED on second reading this the
day of , 1998.
X:\WPDOCS\ORDI W C\080326DI.WPD/scg
ATTEST:
JOANNE L2\ND, City Secreta
e li eisrmx m4erikez,, i4ssr.
2
CHARLES CULEP$ER, Mayor
City of Round Rock, Texas
Exhibit A
General Fund Operations:
Expenditures Cost
Additional funding for the Library expansion project $300,000
As previously discussed with the Council, the Library expansion project construction
bid exceeded available funding (1996 General Obligation Bonds). This budget item
authorizes the funding needed to complete the project. The total project cost is
$4,024,799.
Financial Services / Human Resources computer system
This item establishes funding for the proposed computer system. Funding includes
application software, operating system software, hardware, system implementation,
data conversion and training of staff
Senior planner position -Planning dept. (annualized cost)
This position is responsible for assisting in General Plan Revision, Census 2000,
and on-going current planning programs, including HPC and DRB.
Public information officer position -Administration dept. (annualized cost)
This position is responsible for improving the communication of important City
information and developments to our citizens and customers.
Funding for legislative lobbyist (McKinley, Smith and Seale)
The initial operating budget did not anticipate the continuation of these services
beyond the legislative session. However, very many legislative issues important to
the City continue to develop which must be monitored and addressed by the City.
Additional right-of-way mowing (state highway maintenance department)
The state's budget for right-of-way mowing is insufficient to maintain an attractive
appearance for Round Rock along the interstate highway. This budget item
provides funding for increasing the number of mowing cycles.
Financing Sources / Revenue
The General Fund operating costs and non-recurring capital costs are funded by
increased sales tax revenue for the current operating year and cash designated for
these purposes. Additional sales tax proceeds will provide $1,200,000 of funding net
of the portion shared with Dell Computer.
1,065,000
50,000
56,000
15,000
6,000
Utility Fund Operations:
Expenditures Cost
Pump replacement at Lake Georgetown $165,000
To replace a worn pump and to increase the capacity of raw water pumping.
Chisholm Trail Tank Repair 13,300
This cost was previously approved by Council resolution; the budget revision
formally establishes the proper budget account.
Water leak detection survey program
This cost was approved by Council resolution and continues the water leak
detection and accountability program. This revision item establishes the proper
budget account.
Utility billing computer system
This item establishes funding for the proposed utility billing system. Costs include
staffs best estimate for application software, operating system software, hardware,
implementation, training of staff and data conversion.
Utility repairs (as part of street seal coat maintenance program)
These costs have been approved by the Council as part of the seal coat
maintenance program. This item establishes the proper budget account.
Financing Sources / Revenue
The Utility system costs are one-time capital costs and are proposed to be funded
from cash on hand. As indicated in the budget document, cash is available for
capital equipment and construction.
10,000
550,000
35,000
City of Round Rock, Texas
Budget Revision #1
Fiscal Year 1997-1998
GENERAL FUND
1997-1998 1997-1998
Original Revised
Budget Budget #1
Revenues $ 23,106,920 $ 25,240,520
Expenditures (23,063,700) (24,939,024)
Total Change in Fund Balance $ 43,220 $ 301,496
UTILITY FUND
Revenues $ 14,000,913 $ 14,000,913
Operating Expenditures (13,928,936) (14,702,236)
Change in Operations 71,977 (701,323)
Change in Working Capital $ 71,977 $ (701,323)
1
City of Round Rock, Texas
Budget Revision #1
Fiscal Year 1997-1998
GENERAL FUND
1997-1998 1997-1998
Original Revised
Budget Budget #1
Variance
Revenues $ 23,106,920 $ 25,240,520 $ 2,133,600
DEPARTMENT
Executive/Administrative -12 (439,395) (481,281) 41,886
Legal Services -13 (330,500) (345,500) 15,000
Planning - 14 (614,931) (649,829) 34,898
Data Processing - 15 (134,571) (134,571) 0
Building Inspection - 16 (327,702) (327,702) 0
Finance - 17 (516,930) (516,930) 0
Purchasing - 18 (101,155) (101,155) 0
General Services - 19 (3,133,155) (4,879,341) 1,746,186
Library - 20 (801,299) (807,083) 5,784
Police - 21 (6,337,191) (6,346,191) 9,000
Fire - 22 (3,436,246) (3,437,286) 1,040
Parks & Recreation -23 (2,537,461) (2,543,461) 6,000
Human Resources - 24 (188,748) (192,148) 3,400
Public Works - 25 (1,188,515) (1,188,515) 0
Streets - 26 (2,359,950) (2,365,950) 6,000
City Shop - 28 (399,400) (405,530) 6,130
Municipal Court - 29 (216,551) (216,551) 0
General Government - Transfer 0 0 0
Total Expenditures $ (23,063,700) $ (24,939,024) $ 1,875,324
2
City of Round Rock, Texas
Budget Revision #1
Fiscal Year 1997-1998
UTILITY FUND
Revenues
DEPARTMENT
1997-1998 1997-1998
Original Revised
Budget Budget #1
Variance
$ 14,000,913 $ 14,000,913 $ 0
Water Treatment Plant - 41 (2,363,808) (2,538,808) 175,000
Water System Support - 42 (1,684,191) (1,697,491) 13,300
Waterline Maintenance - 43 (1,725,106) (1,760,106) 35,000
Wastewater Treatment Plant - 61 (1,447,856) (1,447,856) 0
Wastewater System Support - 62 (259,597) (259,597) 0
Wastewater Lines Maintenance - 63 (598,147) (598,147) 0
Environmental Services - 64 (255,696) (255,696) 0
Utility Billing & Collection - 81 (686,542) (686,542) 0
Transfers - 95 (4,907,992) (5,457,992) 550,000
General Government - Other 0 0 0
Total Expenditures $ (13,928,936) $ (14,702,236) $ 773,300
3
City of Round Rock, Texas
Budget Revision #1
Fiscal Year 1997-1998
General Fund - Effect of the revision on fund balance:
Estimated Fund Balance 9/30/97
Less Reserves ( *1)
Estimated Revenue (FY 1997-1998)
Interfund Transfers
Total Funds Available
Budgeted Expenditures
Estimated Unreserved Fund Balance 9/30/98
$ 10, 700, 000
$ (8,429,428)
$ 24,080,520
$ 1,160,000
$ 27,511,092
$ (24,939,024)
$ 2,572,068 (*2)
*1 Reserve requirements established in accordance with operating reserve policies.
*2 $1,000,000 designated for Public Works Maintenance Facility advanced in anticipation of
the proposed 1998 G.O. Bond Issue.
Utility Fund - Effect of the revision on working capital:
Estimated Working Capital 9/30/97 $ 12,292,696
Less Reserves ( *3) $ (4,670,238)
Estimated Revenue (FY 1997-1998) $ 14,000,913
Interfund Transfers $ (5,280,339)
Total Funds Available $ 16,343,032
Budgeted Expenditures $ (9,421,897)
Estimated Working Capital 9/30/98 $ 6,921,135 (*4)
*3 Reserves are established in accordance with operating reserve policies .
*4 Funds are designated for Capital Improvements to the Utility System.
4
THE STATE OF TEXAS
COUNTY OF WILLIAMSON
This is to certify that this document was FILED and
RECORDED in the Official Public Records of
Williamson County, Texas on the date and time
stamped thereon
(...
Doc#t 9819537
# Pages: 10
Date : 04-17-1998
Time : 11.10:55
Filed & Recorded in. "
Official Records
of WILLIAMSON County, TX"
MELBA KEMBLE
COUNTY CLERK
Rec" , 27.00
COUNTY CLERK
WILLIAMSON COUNTY, TX
RbaL
CITV 6F ROUND ROOK
ADMINISTRATION
221 EAST MAIN STREET
ROUND ROCK, TEXAS 78664