CM-2016-1223 - 10/31/20165.4191
ROUND ROCK FIRE DEPT
203 COMMERCE BLVD
ROUND ROCK, TX 78664
Dear Chief:
TEXAS -A&M
FOREST SFAv]CE
October 20, 2016
Case: 2474
Your application for a grant for a Type 6 Engine under the TIFMAS Grant Assistance
Program has been APPROVED. The grant will pay 100% of the cost of a fully equipped
Type 6 Engine, including an installed radio package and loose equipment complement.
All Fire Trucks acquired under the TIFMAS Grant Assistance program are to be
produced under one common statewide standard. This ensures that the vehicles will be
consistent in type, design, markings, capability, and identification on assignments.
The Texas A&M Forest Service will order this completed truck on your behalf through
the state or federal contract purchasing process. We will pay the selected vendors on
your behalf via a third party vendor transaction. Your department will own the truck
subject to the Supplemental Terms and Responsibilities Agreement.
Please indicate below whether you wish to accept or decline this grant and then return a
signed copy to us within 14 days of receipt of this letter. Also, if you are accepting the
grant, please return to us a signed original copy of the Supplemental Terms and
Responsibilities Agreement.
Congratulations! Please contact us if you need additional information.
sept ❑ ecline
Signature and Title 0 Date
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Texas A&M Forest Service
Attachment: 1) Supplemental Terms and Conditions Agreement
Texas A&M Forest Service Capacity Building Department
2127 S. First St. * Lufkin, Texas * 75901
TEL 936-639-8100 * FAX 936-639-8138
http://www.texasfd.com
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TEXAS A&M
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CASE# 2474
SUPPLEMENTAL TERMS AND RESPONSIBILITIES AGREEMENT
TEXAS INTRASTATE FIRE MUTUAL AID SYSTEM (TIFMAS)
VEHICLE GRANT
The Texas Legislature established the Texas Statewide Mutual Aid System to provide
integrated statewide mutual aid response capability between local government entities
without a written mutual aid agreement (Texas Government Code Sec. 418.111). In
support of this system, the TIFMAS Vehicle Grants are provided by the Texas A&M
Forest Service (TFS), a member of The Texas A&M University System and an agency
of the State of Texas, under the Rural VFD Assistance Program to help career fire
departments acquire fire and rescue apparatus to respond to statewide emergencies.
In consideration for the provision of TIFMAS Vehicle(s), City Of Round Rock of
Williamson County, Texas, ("Cooperator"), agrees to the terms and conditions set
forth herein. This agreement describes TFS' statutorily required administration and the
terms and responsibilities of Cooperator related to TIFMAS vehicle grants. The terms
and responsibilities of Cooperator provided in this agreement will be in effect for the entire
time Cooperator owns the TIFMAS Vehicle. Upon grant award, the following will apply:
TFS Authority and Responsibilities:
1. TFS will provide a standardized TIFMAS Vehicle titled in the name of Cooperator
under the following conditions:
a. TIFMAS Vehicle will be provided under a one -hundred percent grant
administered by TFS. The vehicle will be acquired on behalf of the
Cooperator from a vendor selected by TFS.
b. Specifications for TIFMAS Vehicle will be developed by TFS.
c. TIFMAS Vehicle will include loose equipment per TFS specifications.
2. TFS will perform an inspection after the TIFMAS Vehicle has been purchased and
delivered and will document the vehicle on a TIFMAS Vehicle Equipment List,
signed by both parties.
3. TFS will perform occasional inspections of the TIFMAS Vehicle to ensure the
Cooperator is fulfilling its obligations in accordance with this agreement.
Cooperator Responsibilities:
1. Cooperator will take possession of TIFMAS Vehicle at a time and location mutually
decided on by TFS and Cooperator.
2. Cooperator will facilitate an initial inspection of the TIFMAS Vehicle by TFS and
sign the TIFMAS Equipment Vehicle List provided by TFS.
I
TIFMAS VEHICLE GRANT
3. Cooperator may add additional loose equipment to the TIFMAS Vehicle, but may
not alter or change the original specification of the TIFMAS Vehicle. All additional
loose equipment added by Cooperator will remain the property and responsibility
of the Cooperator.
4. Cooperator may use the TIFMAS Vehicle only for the following:
a. Local and Regional Mutual Aid Incidents.
b. Local/Regional Multiple Alarm Incidents.
c. Emergency events threatening properties vital to National Defense, Critical
Infrastructure or Important Military Installations.
d. Local community events (parades, displays).
e. Training of firefighters.
f. Standby for Cooperator's regular apparatus while out for repairs.
Cooperator will notify TFS if the standby period is expected to exceed 90
days.
5. Cooperator will house, maintain, operate, and repair the TIFMAS Vehicle in order
to ensure a high state of readiness at all times.
a. Cooperator will house the TIFMAS Vehicle on the property of the
Cooperator and Cooperator will provide reasonable protection against
weather, vandalism, theft, and damage.
b. Cooperator is responsible for all costs of operating, maintaining, and
repairing the TIFMAS Vehicle.
6. Cooperator will staff the TIFMAS Vehicle with trained and qualified personnel when
dispatched to any regional or statewide assignment, and will provide for personnel
rotation or replacement when the TIFMAS Vehicle is needed on assignments of
extended duration.
7. Cooperator will carryvehicle liability insurance for the TIFMAS Vehicle And provide
proof of insurance coverage to TFS annually. The insurance liability limits must
be equal to or greater than the State of Texas minimum amounts. By requiring
such insurance, TFS will not be deemed or construed to have assessed the risk
that may be applicable to Cooperator under this agreement. Cooperator shall
assess its own risks and if it deems appropriate and/or prudent, maintain higher
limits and/or broader coverage. Cooperator is not relieved of any liability or other
obligations assumed pursuant to this agreement by reason of its failure to obtain
or maintain insurance in sufficient amounts, duration, or types.
8. Cooperator will operate and maintain the TIFMAS Vehicle in a roadworthy and
legal condition, with a current state inspection decal, and within the posted Gross
Vehicle Weight Rating (GVWR) of the chassis as stated by the manufacturer.
9. Cooperator will notify TFS if the TIFMAS Vehicle is not available and cannot
respond to a TIFMAS authorized deployment.
TIFMAS VEHICLE GRANT
General Provisions:
1. The TIFMAS Vehicle will be titled in the name of the Cooperator.
2. Vehicle may have a standard manufacturers warrantee at time of
purchase. Since the vehicle is titled directly to Cooperator, the standard
manufacturers warrantee will be in the Cooperator's name, however, TFS
provides the TIFMAS Vehicle "as is" and disclaims any implied
warranties, including any warranty of merchantability or fitness for a
particular purpose.
3. Cooperator grants TFS a first -priority security interest in the TIFMAS Vehicle,
all equipment provided with it, and all related proceeds, including insurance
payments.
4. If the Cooperator does not fulfill its obligations under this agreement, upon
written demand from TFS, Cooperator will immediately deliver the TIFMAS
Vehicle and transfer its title to another fire department of TFS' choice.
Cooperator will promptly execute all title transfer documents and perform any
other acts deemed necessary by TFS to transfer title to the TIFMAS Vehicle.
If Cooperator fails to deliver the TIFMAS Vehicle as provided in this
agreement, TFS may, in addition to any other remedies provided by law, enter
onto Cooperator's premises where the TIFMAS Vehicle is located and take
possession of the TIFMAS Vehicle and all equipment provided with it.
5. TFS will have the right to inspect the TIFMAS Vehicle at any time.
6. Deployment and reimbursement for use of TIFMAS Vehicle under a TIFMAS
deployment will be in accordance with Appendix 6 — Annex F of the State of
Texas Emergency Management Plan. There are no provisions for
reimbursement from TFS to the Cooperator on any mutual aid assignment.
7. Cooperator may not assign, pledge, encumber, or hypothecate the TIFMAS
Vehicle or grant any other security interest in the TIFMAS Vehicle.
8. If the Cooperator chooses to end its participation in the TIFMAS Program,
Cooperator will give TFS 14 -days prior written notice. Upon termination of its
participation, all TIFMAS Vehicles, equipment, and titles will be transferred to
another fire department of TFS' choice. Cooperator will not alter the TIFMAS
Vehicle in any way prior to transferring the TIFMAS Vehicle. The Cooperator
will be liable for all loss of or damage to the TIFMAS Vehicle, normal wear and
tear excepted.
9. The primary points of contact for each party will be as follows:
TIFMAS VEHICLE GRANT
Cooperator TFS
City Of Round Rock Texas A&M Forest Service
221 East Main St. P.O. Box 310
Lufkin, TX 75901
Round Rock, TX 78664 Attn: Emergency Services Grants Unit
Attn: Angelo Luna Tel: (936) 639-8130
Tel:(512) 218-5590 Fax: (936) 639-8138
Contracting parties will notify each other of any changes in the above. Any notices
regarding violations or termination will be made in writing to the point of contact.
10. Performance by TFS under this agreement is dependent upon the appropriation
and allotment of funds by the Texas State Legislature (the "Legislature"). If the
Legislature fails to appropriate or allot the necessary funds, the TFS will issue
written notice to Cooperator and TFS may terminate this Agreement without further
duty or obligation. Cooperator acknowledges that appropriation of funds is beyond
the control of TFS.
11.Cooperator will cooperate with the Texas State Auditor or the Texas A&M
University System Internal Auditor in the conduct of an audit or investigation,
including without limitation, providing all records requested.
12. Cooperator expressly acknowledges that TFS is an agency of the State of Texas
and nothing in this agreement waives or relinquishes TFS' right to claim such
exemptions, privileges, and immunities as may be provided by law.
13. This contractor and subcontractor will abide by the requirements of 41 CFR §§
60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination
against qualified individuals based on their status as protected veterans or
individuals with disabilities, and prohibit discrimination against all individuals
based on their race, color, religion, sex, or national origin. Moreover, these
regulations require that covered prime contractors and subcontractors take
affirmative action to employ and advance in employment individuals without
regard to race, color, religion, sex, national origin, protected veteran status or
disability.
14. Cooperator will use the dispute resolution process provided in Chapter 2260,
Texas Government Code, and the related rules adopted by the Texas Attorney
General pursuant to Chapter 2260 to attempt to resolve any claim for breach of
contract made by Cooperator that cannot be resolved in the ordinary course of
business. Cooperator will submit written notice of a claim of breach of contract
under this Chapter to the Associate Director for Finance and Administration of the
TFS, who will examine Cooperator's claim and any counterclaim and negotiate
with Cooperator in an effort to resolve the claim.
--signature on next page--
'Lt,c
Acceptance of Terms and Responsibilities
Coope for
Signature
City Of Round Rock City Manager
Title (Please Print)
Date
Page 5 of 5
TIFMAS VEHICLE GRANT
City of Round Rock
F�
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider accepting a Texas Intrastate Fire Mutual Aid System (TIFMAS)
grant award for the Acceptance of a fully equipped Type 6 Engine,
including radio package, and loose equipment complement from Texas
A&M Forest Service.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 11/4/2016
Dept Director: Asst. Fire Chief Willam Wusterhausen
Cost: $900.00
Indexes: General Fund
Attachments: LAF, Round Rock FD Type 6 Approval
Department: Fire Department
Text of Legislative File CM -2016-1223
Consider accepting a Texas Intrastate Fire Mutual Aid System (TIFMAS) grant award
for the Acceptance of a fully equipped Type 6 Engine, including radio package, and
loose equipment complement from Texas A&M Forest Service.
Consideration and approval authorizing the City Manager to accept a Texas Intrastate
Fire Mutual Aid System (TIFMAS) grant through the Texas Forest Service. Acceptance
of the grant and the supplemental terms and conditions will provide the City of Round
Rock Fire Department with a Type 6 Engine. The grant will provide and pay 100% of
the cost of a fully equipped Type 6 Engine, including the installed radio package and
loose equipment complement.
The Texas A&M Forest Service will order this completed truck on our behalf through
the state or federal contract purchasing process. They will pay the selected vendors on
our behalf. Our department will own the truck subject to the supplemental Terms and
Responsibilities Agreement. The City will only be responsible for the Maintenance cost
of an estimated $900 annual cost which will have no adverse impact to our current
department operating budget.
City of Round Rock Page 1 Printed on 10/2812016
Agenda Item Summary Continued (CM -2016-1223)
Staff recommends approval
Reoccuring Maintenance Cost $900 Annually
City of Round Rock Page 2 Printed on 1012812016