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G-94-09-22-9J - 9/22/1994ORDINANCE NO. U' - qLJ - CA - a a AN ORDINANCE AMENDING CHAPTER 1, CODE OF ORDINANCES (1990 EDITION), CITY OF ROUND ROCK BY ADDING A NEW SECTION 1.2800 CREATING A YOUTH ADVISORY COMMISSION AND PROVIDING FOR THE QUALIFICATIONS OF THE MEMBERS, TERMS OF APPOINTMENT, ATTENDANCE REQUIREMENTS, A CHAIRMAN AND VICE-CHAIRMAN, RULES OF ORDER, COMMITTEES, MEETINGS, DUTIES, LIMITATIONS OF POWER, A SUNSET PROVISION; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS . WHEREAS, the Round Rock City Council wishes to establish a Youth Advisory Commission, and WHEREAS, the purpose of the Commission is to represent the community and make recommendations to the City Council on matters pertaining to issues relative to the youth of the community. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, THAT: I. Chapter 1, Code of Ordinances, (1990 Edition), City of Round Rock, Texas is hereby amended by adding a new Section 1.2800 which shall read as follows: SECTION 1.2800 YOUTH ADVISORY COMMISSION 1.2801 1.2802 KS/ORDINANCE 0R40922K COMMISSION CREATED There is hereby created and the a Commission to be known as the The Commission shall consist reside within the boundaries of School District. City Council shall appoint Youth Advisory Commission. of nine (9) members, who the Round Rock Independent QUALIFICATIONS OF COMMISSION MEMBERS (1) Two members of the Commission shall be high school students in the Round Rock Independent School District; (2) Two members of the Commission shall be students of any grade in the Round Rock Independent School District; (3) One member of the Commission shall be an administrator employed by the Round Rock Independent School District; One member of the Commission shall have counseling experience; and Three members of the Commission shall be appointed from the public at -large. 1 2803 TERMS OF APPOINTMENT The Commission members shall hold office for two years or until their successors are appointed; however, of the first nine (9) appointments, four (4) shall be appointed to serve until May 1, 1995 and five (5) to serve until May 1, 1996. Thereafter, three (4) members shall be appointed during odd -numbered years and five (5) members appointed during even -numbered years. Vacancies shall be filled by the City Council for the remainder of an unexpired term. 1.2804 ATTENDANCE REQUIREMENTS Any Commission member who misses three (3) consecutive meetings shall forfeit the appointment and his/her replacement will be appointed by the City Council to fill the unexpired term. 1.2805 CHAIRMAN; VICE-CHAIRMAN The Commission shall select from its members a chairman and vice-chairman annually at its first meeting following City Council appointments. 1.2806 RULES OF ORDER The Commission shall follow Roberts Rules of Order for conducting meetings; and, a quorum of five (5) members must be present in order to conduct the business of the Commission. 1.2807 COMMITTEES Committees may be appointed by the chairman as needed. 1.2808 MEETINGS The Commission shall hold one (1) regularly scheduled meeting each month. Special meetings may be held upon request of the chairman, Mayor, City Manager, or upon request of two or more Commission members. All meetings must conform to the Texas Open Meetings Act. 2. 1.2809 DUTIES The Commission may assist the City Council as follows: (1) To establish and encourage communication between the youth of the Round Rock community and the Round Rock City Council; (2) To provide and obtain information about needs of youth which are special to that growing segment of the community; (3) To conduct studies and provide reports to the Round Rock City Council about youth programs and activities that will benefit youth and the City of Round Rock; (4) To make recommendations to the City Council on any issue relating to youth; and (5) To submit an annual report to the City Council on the activities of the Commission for the immediately preceding year and proposed activities for the upcoming year. 1.2810 LIMITATIONS (1) The Commission shall be advisory in nature and have no authority to obligate the City of Round Rock in any financial way nor shall the Commission have the authority to make expenditures of city funds. (2) The Commission shall not request any work done on its own authority nor promise the citizens that work will be done. 1.2811 SUNSET PROVISIONS (1) This Section shall be automatically repealed on June 30, 1996. H. A. All ordinances, parts of ordinances, or resolutions in conflict herewith are expressly repealed. B. The invalidity of any section or provision of this ordinance shall not invalidate other sections or provisions thereof. 3. READ and APPROVED on first reading this the day of , 1994. READ, APPROVED and rIPL , day of ATTEST: ADOPTED on , 1994. -Attid.t7Y reading this the E LAND, City Secretary CHARLES CULP .' P " , Mayor City of Round ock, Texas 4. Exhibit "A" PEER INVOLVEMENT • THE YOUTH COMMISSION GUARANTEES PEER INVOLVEMENT THROUGH THE FOLLOWING: * PROVIDE AFTER HOURS USE OF SCHOOL, COMMUNITY AND CHURCH FACILITIES. * CREATE THE OPPORTUNITY FOR COUNSELING WITH ELEMENTARY AND MIDDLE SCHOOL YOUTH AS A COMMUNITY SERVICE. * SENIORS AND JUNIORS COUNSELING FRESHMAN; 8TH GRADERS COUNSELING 6TH GRADERS TO INFLUENCE THEM INTO STAYING AWAY FROM PROBLEM AREAS AND PEOPLE. * CITY-WIDE YOUTH COUNCIL * YOUTH COURT * ESTABLISH A YOUTH HOT LINE (EXAMPLE: HENDERSON COUNTY) FAMILY INVOLVEMENT • ESTABLISH A STRUCTURED ALTERNATIVE PROGRAM TO THE STANDARD ADJUDICATION PROCESS BY INCREASING FAMILY INVOLVEMENT IN CHILDHOOD DEVELOPMENT. * EARLY PARENTAL (FAMILY) INVOLVEMENT WETH KIDS AT RISK OR IN TROUBLE. * DOWN/UP PROGRAM * SKIP A GENERATION PROGRAM * YOUTH COURT * PRO -ACTIVE PARENTAL CONCERNS * SEEK FUNDING SOURCES TO EXPAND SERVICES WHICH BENEFIT YOUTH ELEMENTARY INTERVENTION • IDENTIFY THE ELEMENTARY AGE CHILDREN IN ROUND ROCK WITH UNMET NEEDS; FIND WAYS TO MEET THOSE NEEDS. * IDENTIFY THE 12 TO 15 MOST AT RISK CHILDREN IN EACH ELEMENTARY SCHOOL OR CENSUS TRACT. * FIND ADDITIONAL RESOURCES FOR KIDS WHO NEED HELP. * IDENTIFY LOCATIONS OTHER THAN SCHOOLS TO DELIVER YOUTH SERVICES. * ENCOURAGE YOUTH ORGANIZATIONS OTHER THAN SPORTS (GIVE SOME EXAMPLES OF CULTURAL ACTIVITIES). * ENCOURAGE YOUTH MENTORS - OLDER KIDS HELPING YOUNGER KIDS. PUBLIC RELATIONS • TO ESTABLISH AND FACILITATE PUBLIC RELATIONS FUNCTIONS AND METHODS WHICH ENCOURAGE EFFECTIVE INTERACTION AND COMMUNICATION WITHIN THE COMMUNITY. * DO SURVEY OF ROUND ROCK YOUTH. * CREATE A COMPREHENSIVE YOUTH SERVICES DIRECTORY. * WORK TOWARDS PUTTING ALL COMMUNITY, CITY, AND COUNTY SERVICES ON LINE IN A COMMUNITY DATABASE. * SOLICIT SUPPORT FROM ORGANIZATIONS AND BUSINESSES TO CREATE MORE VOLUNTEER OPPORTUNITIES FOR ELEMENTARY - AGE YOUTH; OR IN CASES WHERE ADULT SUPERVISION IS MANDATORY, CALL FOR COALITION OF ADULTS WHO WILL VOLUNTEER THEIR TIME TO BE "VOLUNTEER" SUPERVISORS. * CREATE YOUTH PUBLICITY COMMITTEE. * CREATE YOUTH INFORMATION DROP BOX. RESOURCES - EXISTING AND NEEDED • ESTABLISH A PROCESS BY WHICH COMMUNITY RESOURCES ARE GATHERED AND UPDATED TO HELP MEET THE NEEDS OF ROUND ROCK YOUTH. * ESTABLISH AN EFFICIENT INFORMATION & REFERRAL SYSTEM FOR EASY ACCESS BY THE ENTIRE COMMUNITY, I.E. SPORTS, CULTURAL, EDUCATIONAL, RELIGIOUS, ETC. ACTIVITIES. * REVIEW THE EFFECTIVENESS OF PROGRAM OFFERINGS TO DETERMINE WHY OR WHY NOT THEY ARE USED (IDENTIFY FACTORS FOR SUCCESS). * SUPPORT PRO -ACTIVE PROGRAMMING THAT PROMOTES PREVENTION/INTERVENTION ACTIVITIES. * IDENTIFY AGE GROUPS WHICH THE COMMISSION WILL ADDRESS IN ITS EFFORTS. * RESEARCH AND EVALUATE THE FEASIBILITY OF A YOUTH TRANSPORTATION SYSTEM, I.E., PUBLIC, VOLUNTARY, OR FUNDED. * IDENTIFY EXPAND AND CREATE STUDENT VOLUNTEER PROGRAMS IN COLLABORATION WITH RRISD, CHURCH AND OTHER COMMUNITY ORGANIZATIONS. * SEEK FUNDING SOURCES TO EXPAND SERVICES THAT BENEFIT YOUTH. DATE: September 20, 1994 SUBJECT: City Council Agenda, September 22, 1994 ITEM: 9J. Consider an ordinance creating a Youth Commission. (First Reading) STAFF RESOURCE PERSON: Joanne Land/Sharon Prete STAFF RECOMMENDATION: On August 25, 1994 the Youth Task Force recommended that the Council create a Youth Commission to address the growing needs of the youth of our community. The Mayor has charged Parks and Recreation with administering this Commission's tasks. The attached ordinance sets out the guidelines for the Commission as recommended by the Task Force. If approved the staff will place an ad in the paper requesting those interested in serving on the Commission to apply by October 10th so the Council may consider appointments on October 13th. Staff has received several letters from individuals wishing to serve. Highlights of those recommendations include: • Nine member Commission with the following make up: Two (2) High School age Two (2) Youth At -large (no age requirements) One (1) School District Administrator One (1) Representative with counseling experience Three (3) At -large members • One year terms (This is a change from the Task Force recommendation. Staff feels two year terms will be difficult to administer especially for the high school age representatives. Example, if the Council appointed a High School Senior and that person serves two years, will he/she be eligible to continue after graduation or will the person have time or be able to if they go away to college. We felt it easier and more manageable to have all the terms consistent.) • Attendance requirements, Chairman and Vice -Chairman and Rules of Order as for all other Boards and Commissions. • Commission committees may be appointed as needed. Also the Task Force felt it advisable to have the Commission form five community committees to provide on-going input from the community and address the five specific goals of the Youth Task Force. • Meetings will be held once a month with called meetings as needed. • The Commission will be advisory in nature. • A sunset provision was included. The date set was June 30, 1996. • The duties are recommended to include: (1) Establish and encourage communications between youth of the community and the City Council. (2) Provide and obtain information about special needs of youth. (3) Conduct studies and provide reports to the City Council about other youth programs and activities that will benefit the Round Rock youth. (4) Make recommendations to the City Council on any issue or issues relating to youth. (5) Shall submit an annual report to the City Council on the status of the Commission by summarizing it's activities for the past year and proposed program for the next year. (6) Shall consider and implement the five major goals of the Youth Task Force which are Peer Involvement, Family Involvement, Elementary Intervention, Public Relations, and Resources Existing and Needed.