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R-2016-3982 - 12/1/2016 RESOLUTION NO. R-2016-3982 WHEREAS, the City of Round Rock ("City") has previously entered into an Agreement for Architectural Services with Jacobs Engineering Group Inc. for the Luther Peterson Service Center; and WHEREAS, it has now become necessary to amend the Agreement to increase the not-to- exceed fee as a result of the City's request to increase the scope of services, specifically architectural and design services relating to the U/E and Transportation administration building; and WHEREAS, Jacobs Engineering Group Inc. has submitted Supplemental Agreement No. 3 to the Agreement for Architectural Services; and WHEREAS, the City Council desires to enter into said Supplemental Agreement No. 3 with Jacobs Engineering Group Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Agreement No. 3 to "City of Round Rock Agreement for Architectural Services" for the Luther Peterson Service Center With Jacobs Engineering Group Inc., a copy of same being attached hereto as Exhibit"A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 1 st day of December, 2016. ALAN MCGRAW, Mayor City of Round Rock, Texas ATTEST: SARA L. WHITE, City Clerk 0112.1604;00367806 EXHIBIT „A» i SUPPLEMENTAL AGREEMENT NO.3 TO "CITY OF ROUND ROCK AGREEMENT FOR ARCHITECTURAL SERVICES" ! FOR THE LUTHER PETERSON SERVICE CENTER WITH JACOBS ENGINEERING GROUP INC. CITY OF ROUND ROCK ) STATE OF TEXAS ) KNOW ALL BY THESE PRESENTS: COUNTY OF WILLIAMSON ) COUNTY OF TRAVIS ) i FIRM: Jacobs Engineering Group Inc. ADDRESS: 1999 Bryan Street, Suite 1200,Dallas,TX 75201 PROJECT: Luther Peterson Service Center I This Supplemental Agreement No. 3 to "City of Round Rock Agreement for Architectural Services"for the Luther Peterson Service Center is made by and between the City of Round Rock,Texas (hereinafter referred to as the"City"), and Jacobs Engineering Group Inc. (hereinafter referred to as "Architect"). i WHEREAS, the City and Architect executed an Agreement (hereinafter referred to as , the "Agreement") on the 24"' day of the month of March, 2016, for provision of professional architectural set-vices and design services related to the new construction of the Luther Peterson Service Center; and WHEREAS,the City and Architect also executed Supplemental Agreement No. 1 on the same date;and WHEREAS, the City and Architect also executed Supplemental Agreement No. 2 on September 8,2016;and WHEREAS, it has now become necessary to amend the Agreement to increase the not- to-exceed fee as a result of the City's request to increase in the scope of services, specifically architectural and design services relating to the WE and Transportation administration building; NOW, THEREFORE, premises considered, the City and Architect agree that said Agreement is amended as follows: I. Section 1.1.2.3 of the Agreement shall be amended by addition of the following: The program of development shall be amended to include the additional tasks set forth in the attached Exhibit "A" to this Supplemental Agreement No. 3, incorporated herein for all 00367435/ss2 purposes. i Il. i I Section 1.1.2.4 of the Agreement shall be amended by addition of the following: I The Fee Schedule relative to this Agreement shall amended by an increase in the amount i of One Hundred Seventy-Seven Thousand Six Hundred Forty-Nine and No/100 Dollars ($177,649.00) to the previous not-to exceed amount of right Hundred Fifty Thousand Two i Hundred Fourteen and No/100 Dollars ($850,214.00), for an amended not-to-exceed amount of One Million Twenty-Seven Thousand Eight Hundred Sixty-Three and No/100 Dollars ($1,027,863.00), as described in the attached Exhibit"B"to this Supplemental Agreement No.3, which shall be incorporated herein for all purposes. I I i With the exception of the terms set forth herein, there shall be no other changes in the terms or conditions of the original Agreement, Supplemental Agreement No, 1,or Supplemental Agreement No. 2, to the original Agreement and those such terms and conditions shall remain effective. t i II I f I I i [Signatures on the following page.] i I i I i I i 2 1 I i i i f t IN WITNESS WHEREOF, the City and Architect have executed this Supplemental Agreement No.3 in duplicate originals. CITY OF ROUND ROCK,TEXAS JACOBS ENGINEERING GROUP INC. By: By: Printed Name: Printed Name: Title: Title: Date Signed: Date Signed: FOR CITY,ATTEST: i 1 i By: Sara L.White, City Clerk FOR CITY,APPROVED AS TO FORM: By: Stephan L. Sheets,City Attorney I f I I f , f I i f 1 i 3 I f I i i City of Pound Rock Luther Peterson Service Center t'Zd AMENDMENT#3 EXHIBIT A SCOPE OF SERVICE CITY OF ROUND ROCK—LUTHER PETERSON SERVICE CENTER AMENDMENT#3 i The City of Round Rock(CoRR)has published a Master Plan for rebuilding and renovating the existing Luther Peterson Service Center Complex(LPSCC)into a single campus that contains Administrative Office and Departmental Shop functions for Utility Engineering (EU),Transportation(T),and General Services Fleet Maintenance(GS)departments.The Master Plan envisions a 20 year growth plan accomplished In three phases.Phase I of the Master Plan describes Near Term New Construction for Offices,Exterior Structures,and yard requirements. The CoRR commissioned a nationally recognized architecture firm to prepare the Master Plan document,which included Facility Area Requirements by Department and by Phase.Needs were described as Near Term(2020)and Long Term(2035)and included a breakout of Department,Future Building, Building Type,and Space Type,as well as a tabulation of the number of spaces(Units),Area calculation per space(SF/Unit),a total Area(USF),Efficiency Factor(EF),and total Gross Square Footage(TGSF).Our proposal is j based on the tabulation of Near Term Calculations for Area Type J—Utility+Environmental Services and Type I—Transportation.The I document Phase Ib was used as the basis for this proposal and the scope,as we understand it,is itemized on attachment EXHIBIT C, j City of Round Rock Luther Peterson,Project Program and Space List,for an estimated budget of approximately NINE MILLION NINE HUNDRED TWENTY THOUSAND DOLLARS($9,920,000.00).With the addition of this amendment and amendment#2 the estimated construction budget of the project is approximately FOURTEEN MILLION ONE HUNDRED NINTY THOUSAND DOLLARS ($14,190,000.00) j I ASSUMPTIONS I This proposal has been prepared based on the following assumptions: 1. The U/E and Transportation administration groups will be per the attached Program 2. The additional administration building will be a 2 story structure congruent with the main building 3. The building addition will be approximately 10,000 sf 4. Estimated cost of the addition will be approximately$2,100,000.00 based on$200/SF, j I SCOPE OF SERVICES Jacobs proposes the following Scope of Service for amendment#3: 1. PLANNING AND DESIGN CHARRETTES/WORKSHOPS—Duration Three(2) Weeks 2.1.Operational Procedures and Philosophies Workshop—one day,Webex/PM,MDG,Design A. Verify U/E and Transportation administration requirements with CoRR Environment and Engineering,Transportation, and General Services(LPSC)Directors and Department Heads. 1) Validate Operations Procedures for the UIE and Transportation administration building and adjacent parking - Based upon the design charrette Jacobs will validate the occupant needs and right size the building and parking to meet the near term requirements. I I 2) Review and Validate Master Plan for the ultimate facility and complementing Equipment - Operations and maintenance data on all vehicles or equipment to be maintained will be assembled. Data to be included f in the Vehicle/Equipment inventory are make,model,dimensions,fuel options,weights,quantities and operating I characteristics. B. Prepare Final Facility Program Add the phase two U/E and Transportation to the phase one and the final facility program Deliverables for the U/E and Transportation administration building: • Preliminary Space Program • Final Facility Program Document including: j • - Project Overview j • - Basis for Design • - Space Needs Program/Fumiture I Page 1 of 6 j { ; i City of Round RockJACOBS } Luther Peterson Service Center AMENDMENT O i r w 3. FINAL DESIGN SERVICES—An additional five weeks(5 Weeks)for schematic to catch up with the main Aesign Based upon information and program established during pre-design and approved project concepts and budget the Consultant will initiate Final Design services that include the U/E and transportation administration building functions, j i 3.1 Schematic Design(30%submittal) A. Schematic Design Drawings for the U/E and Transportation administration building The Consultant will prepare drawings,which are in sufficient detail to illustrate design concepts,systems concepts,interfaces, I scale and relationships.The drawings will identify all project components,systems,circulation and access.The schematic design documents will define the following for the U/E and Transportation administration building: Site layout including vehicle access/storage,circulation,service access and parking ! • Utility locations(coordination with CoRR) • Preliminary landscape/screening • Preliminary equipment layouts a • Floor Plans i • Facility massing and scale • Exterior elevations • Proposed Building Materials and Color Boards • Preliminary structural systems • Narrative of building mechanical and electrical and security systems • Conceptual appearance(31)Sketchup Models and Renderings(2),illustrative Site Pian) B. Design Report I The Schematic Design submittal will include a Basis of Design Report summarizing the project program,site and building ! systems requirements.The report will describe the following for the U/E and Transportation administration building: • Documentation of applicable zoning regulations and building codes r • Record of major design decisions;a brief description of the project scope and purpose,data sources,and contents • Environmental and archaeological requirements • Geotechnical requirements. • Summary of space and functional program requirements(including a reconciliation of programmed and designed spaces i at an appendix),schedule requirements • Narrative of major site,architectural,structural,mechanical,plumbing,fire protection, and electrical systems with proposed primary construction products and materials • Project budget and Schematic Design cost estimate C. 3D Study Models and Perspectives The Consultant will prepare 3D SketchUp massing models and perspective renderings of the building exterior to illustrate the relationship of site and building components and overall massing for the main administration building. D. Estimate of Probable Costs The consultant will add the WE and Transportation administration building to the cost estimate based on the completed Schematic Design Documents. The estimate will be delivered to the CoRR Office 2 weeks after completion of the Schematic Design submittal. Schematic Design Deliverables to Include the WE and Transportation administration building • Schematic Design Drawings Basis of Design Report • Estimate of Probable Costs , Page 2 of 6 G ! City of Hound Mock Luther Peterson Service Center JACOBS AMENDMENTO i G 3.2 Design Development(65%Submittal) I Based upon approved Schematic Design Documents,the Consultant will prepare Design Development Documents which will :• Include the U/E and Transportation administration building size,scope,character,material composition,systems,sequence of operation/control and other features required for a bid add to the program. Documents will include Design Development Design Analysis Report and Outline Technical Specifications. Design Development drawings will be developed to a 60%level of detail and include the following at the U/E and Transportation administration building. A. Civil and Infrastructure I • Site development plan(horizontal control) • Site grading plan(vertical control) f� • Pavements,parking, ! • Site utilities plan,including above and below-ground utilities,points of connection to off-site services,buildings,and facilities • Retaining wall, screen wall or other site structures • Storm Water Pollution Prevention Permit j i S. Structural I • General notes • Floor plans showing structural foundation systems and slab construction. • Required structural information to define the U/E and Transportation administration building C. Architectural • Building plans and enlarged plans for all disciplines j • Exit plans with exit load calculations • Fire-resistive assemblies and their locations i • Building elevations and enlarged partial plans • Building sections as required to define structure • Preliminary door,window,fixture and room finish schedules • Update of Materials and Color Boards D. MEP Systems I I • Site plans showing connection points for water,fire service,sanitary sewer and storm sewer • Floor plans showing major equipment sizes and locations,heating and refrigerant supplies and returns,domestic hot and cold water supplies and returns,air-handling equipment locations and air-handling distribution,air-handling supply systems and discharge locations and sizes,air-handling exhaust systems and intake locations and sizes,shafts and chases,plumbing fixture locations with fixtures keyed to plumbing fixture schedule and plumbing risers • Fire suppression water shut-offs,controls,risers and zones for horizontal distribution • Detailed plumbing risers,HVAC,other plumbing and mechanical systems j i Electrical Systems drawings will Include: • Floor plans showing major plant equipment locations and sizes;electrical power systems,including transformers,switch gear, UPS equipment,emergency generators,and primary distribution,including panel boards and cable TV,security, communications,fire alarm and control,and sound systems,including equipment locations and sizes • Detailed electrical power,lighting,communication,fire alarm and security CCN • Vertical and horizontal distribution schematics(including all riser or chase locations) • Operational procedures and installation details for a complete security system. E. Maintenance Equipment Drawings and Schedules. i i • Equipment for the U/E and Transportation administration building includes elevators and furniture quantities required, dimensions,and impact on other design team disciplines. Page 3 of 6 i I I City of Round Mock � ��� f Luther Peterson Service Center AMENDMENT#3 i i F. Landscape and Irrigation 1 • Planting plans and details I • Soil Amendment plans and details • Hardscape plans and details • Irrigation plans and details • Fencing and screening wall sections and details H, Preliminary Technical Specifications The Consultant will add the U/E and Transportation administration building to the Technical Specifications, I. Estimate of Probable Costs i The consultant will prepare a cost estimate to include the U/E and Transportation administration building based on the completed j Design Development Documents. Design Development Deliverables to Include the U/E and Transportation administration building: • Design Development Drawings • Outline Technical Specifications • Equipment Schedules • Update of Basis of Design Report !J • Estimate of Probable Construction Costs i 3.3 Contract Documents(95%submittal) Based upon approved Design Development Documents and the incorporation of any changes or adjustments directed by the ? CoRR Project Manager, the Consultant will prepare complete Construction Documents to include the U/E and Transportation administration building. Construction Documents to include the U/E and Transportation administration building will establish and describe the complete size,scope,character,material composition,systems,sequence of operation/control and other features by means of plans, + sections and elevations,typical construction details,equipment layouts,including specifications that identify major materials and systems required the U/E and Transportation administration building. I Estimate of Probable Costs E The Consultant will prepare a cost estimate to include the U/E and Transportation administration building based on the completed j 95%Construction Documents. The estimate will be delivered to the CoRR Project Manager 2 weeks after completion of the Construction Document(CD)submittal. i Construction Document Deliverables to include the U/E and Transportation administration building: • 95%Contract Documents • 95%Technical Specifications o Division 1 Technical Specifications(Prepared by CoRR Office and Consultant) o Division 2-16 Technical Specifications(Prepared by Consultant) • Schedules(Prepared by Consultant) • Update of Design Report • Estimate of Probable Construction Costs i 4. BID AND PROPOSAL EVALUATION A.The Contractor bid will be evaluated for the U/E and Transportation administration building. Page 4 of 6 S City of Round Rack Luther Peterson Service Canter AMr=NDMENT##3 j OONSTRUCTfoN SUppORT SERyices i A.Construction Support services will be as documented In the base contract with the addition of 10 site meetings with the j understanding that the larger building will require longer construction duration, j 7.AS-BUILT DOCUMENTS As part of Project Close-out and after the Certificate of Occupancy has been issued, the General Contractor shall compile all superintendent and subcontractor redlines to the Field Set of Construction Documents and edit the electronic files to reflect the redlines, 4 and transmit the"As Built"documents,un stamped to the City of Round Rock.The Consultant will meet with representatives of CoRR i to review and comment on the content and intent of the Contractors"As Built Documents".The Consultant will not be responsible for making changes to the IFC drawings, i i i i i I i 1 l r i i I r I i I i i i Page 5 of 6 8 City of Round Rock Luther Peterson Service Center JACOBS AMPNDIVIENT#3 i EXHIBIT E—REVISED PROGRAM COMPENSATION WITH AMENDMENTS PROFESSIONAL SERVICES i In consideration for the professional services to be performed by the Architect,the City of Round Rock agrees to pay the Architect a ! Revised total sum of ONE MILLION THIRTY SIX THOUSAND ONE HUNDERED AND EIGHTY TWO DOLLARS($1,036,182.00).The said sum is a fixed not—to—exceed amount,and shall be paid as delineated as follows and includes amounts paid for Architects, Engineers,and Planners,as well as specialists for landscape,life safety and fire protection,and ADA. BASIC SCOPE Pre-design $ 121,000.00 Schematic Design $ 90,000.00 I Design Development $ 120,000.00 Construction Documents $ 220,000.00 j Bidding $ 30,000.00 + Construction Phase Servicos $ 120,000,00 Record Drawings $ 8,600.00 Direct Reimbursable Cost $ 40,000.00 BASE FEE A&E SCOPE with Record Drawings $749,600,00 Amendment#1(Site Visits) $ 8,319.00 Amendment#2(Additional Scope(warehouse) $ 100,714.00 Amendment#3(Additional Scope(Administration) $ 177,649.00 Revised Compensation $1,036,182.00 ADDITIONAL SERVICES j Additional Services are defined as any service not listed as a basic service Including revisions to previously-approved plans that necessitate additional work for the Architect,substantive changes in the Project Scope,or additional work necessitated by unknown or reasonably unforeseen circumstances. i i i j V t I 1 i 1 i i ! i Page 6 of 6 i City of Round Rock Luther Peterson Service Center Complex Round Flock,texas Additional Phase i•Building Area IIVSFu AeFGn,lhaar•n R¢marka 5Pace city. ku 5tandacd wH sp•n till { 1 Utilities&Environmental services Utilities&Environmental SCIVICea Dept.Dired0t MTh., 14 x 10 1 -�24_ Private office ) i FAarklllrt Coordinator Mike 10 z 10 1 Private Olfi e i Admin7ech KPybun 6 z e_ 1 - U wwkstauan Admin Tech lltoscnthal 0 z 8 1 - 49R s'Jorkuatlm Utility Analyst Fulwe 6 x 0 1 — V1.6,M11on W ler WasteV/alerSyltem Utility Engineering Manager DF 6WO 16 x 14 1 140 P,1-1e 0117m Sr.Project Manager Ifid 8 /2 1 - _9G� large WmAstaGon Sr.Project Manager E NO-" 6 x 12 1 later VPorblaiion _GIS Analyst RR.ady R 12 I v _uWr 9_G laF¢VJor4slallon __� GISAnalyst P Katlncer 9 12 1 __ 90'. Large Woristallon Sr.Utility Engineer C Palm 8 12 1 _ -9G- tare¢Works Won Utility Engfneer Future 8 x 12 1 LL9G Wg9 Wolk,iwim City En��+ae�loo�laln Mona ement City Engineer OHeld.n 10 x 30 1 -100 Pa.l.Office Sr.Enginemfng Tech Jvtabel e x 12 1 96- lute W.11,01tion r ! - StormWaterManager AGlrard 10 x 14 1 140 Private office Sr.Engineering Tech PtD—dlove 8 x 12 1 96 fuse V1.60auon Sr.Storm Water Te ch IWhit, 6 12 1 90. lame Wmistatlon Sr.Project Mana of e5he11¢nL¢rter 6 12 1 _ 95 terga tvodstallon Storm Water Tech ^ _I B—n a x_12 1 96. targe Wodambn Water Conservation Coordinator !Woods 10 x 10 1 SMI Privan off". Water Conservallon Tach Futuro 5 a 1 0A Warkstallan Environmental Position rowre 10 X 10 2 20O Privete Office Sup ort Areas Copy/Supply Storage 10 10 1 Storage Room 10 x 15 1 ISO: Work ROOM Ma/Plan Room) 15 x 20 1 300 IT AV 10 15 1 150 Crew Huddle/Meeting Room 10 10 3 300 Subtotal 23 3,316 CMES Factor 10,1girt.1 MP Effldenc Factor 60Y. 995 Total Office zndSVPPDtt Areas 1 4,311 I Office Areas Director-Transportation Department Gltudda K. 1 22AAssistant Director-Trans ortation Department Vitt 1 224 Pdvale Office Mana e,-CIP Pro rams GPohlmeycr 1 140Private OfficePro ect Mana er 051abhln 1 56 large Workstation Proect Manager RCrum 1 9G WrgeWoristallon Pro act Mana er Falun 1 �96 large y/orkrtatinn Project Manager WWrc e x 12 1 96 latae Worktl•1en Tran5portallon Engineering Chief Transportation En Ineor !Collier 10 x 10 1 100: Private Olfice Traffic Engineer Vacant 6 x 12 1 - 96 We.Worksla0on Traffic Engineer Future 6 x 12 1 9a large Wcrkclallan I Associate Engineer Clopet a z 11 1 56 lue<Warksutlon Admin Assocla le BP.Al 6 x a 1 61 Watkstation Admin A;sedate sandy lee A x 8 61 Workstatmn Transit Transit Coofdlnator Caren lec 10 x 10 1 _100 Pdvu.OlOca Admin Associate fulun 6 x a 1 64 W.,lutatian 02—ligns } Manager-Transportation Operations IKelinn 10 x 14 1 140 Pointe Office i Transportation Superintendent_ hiftknman Priv la Olfca-Phan2 Admin Associate Pd.Sill! Workstaum-Phase 2 Assistant Transportation Suparinlandont(Drainage Ops) NKaderk. Plrvle office lfdove to Witleswith 14 staff plus 8—thl•Phase 2 Transportation Supervisor M FlUl—ld targe WcAltallon-Phme 2 l .SvStomsI i Traffic Systems Superintendent aM4rcm Privet.Ofnce Phase2 j Signs&MarkinSupervisor Rlferrcra laic.Wmksla0--Phas.2 - Traffic Signal Supervisor !Slmpsan urea Wenkuulon-Phase 2 Traffic Systems Supervisor salon fans.Wormtauan•Ph".2 i Canstructb In a tons Chief Construction Inspector Elmkee l0 10 1 .100 Privale Office Construction inspector M Knuet.r W.6ttallon Phase 2 Construction Inspector 70avc 9 x a 1 61. Workstation i Constrotlbnlnspedor GFord a X 8 1 64- Wakstatlon Construction Inspector F Lopez V2orksla0an Ph-2 Construction Inspector !Combs a z 8 1 '64 W.,406n I GRR P•a R0.mr00lle•RCL naps) f 1 -� j � rNM11A_AQaaan,l h.N,H Rcmitki Space Qtr. M. _ Stend,rd 1.10 tree. (it) Vaanl _ ,., ._ Wolkit�Ildrim.1VI fulate E x DWaikstillan- ConsltuttionlhipecfoF.. rulwe Wdtkital1w>,Plelte2 CdniltUCtlan lrispetttlt_ _, rut., WOIWAIdn Wnte9 . SloraBd Roam _._... ._-.. _ 10 x 15 1 Lr ';_ GO- Work 34 x 20 1u__BOtl M+P/Mm Raan .. ., Valk Mano0ementCenter .. . .-- 20 x 10 1 __ fAU; Ata4WmkitaUons,AUlacenttoLobby Support Areas _ Conference Room 10t _ 20 x 10 1��~� "d0O- ConforanceRoom 10+ 16 _x 26 2. Crew Huddle/MeaUng Room 10 x 16 3 —BOO CustodlalRoom 10 x 10 1 ElectrlcalItoom 10 x 12 1 120 Mechanical Room So x 12 2 � -120 Subtotal t Subtotal 21 4,638 CIVICS Factor(Original MP 4-Elevator Efficiency Factor 10# 1,391 i 'Total Office and Su ortAr-as, c<6029 J r L :Total OlRlepmsannel and Squmafaauga Areas =d4 14O 34D i Exterler Areas r PatkInAreal_- — Disabled ParkIng _ 13 x 1s 2 `.. •t-468& i Employee Packing 9 x 1s 44 7.11B' i Subtotal 7,596 , CMES Factor 100# 7,596 1 Total-Extarlor Arees - .15,191 i i t f I i I� I t t I f I i i S I I i i i WRd,ePe—10011e•RCU Py,1 City of Found tock Luther Peterson Service Center J %(C0 .. AMENDMENT O EXHIBIT B Fee Matrix i City of Round Rack - Luther Peterson Service Center Amendment #3 (U/E & Transportation Admin) Discipline Fee Project Management/Administration $15,871.20 Design $12,528.00 Civil $12,563.81 Structural $17,328.00 Architectural $17,380.70 Interiors $11,880.00 Mechanical $8,434.56 Plumbing $8,613.12 I Electrical $7,718,40 Fire Protection $10,403.33 Landscape $7,363.58 Quality Control Program $7,800.19 Cost Estimating $13,843.20 MDG Design Services $2,292.00 Subtotal Project Fee $154,020.10 10% Contengency $15,402.01 Reimbursables $8,227.50 Total Project Fee $177,649.61 I i j t i i i