CM-2016-1265 - 12/19/2016 ROUND ROCK 0 0 4b
FACILITY USE T
NO: 189933
73 7 Crry oF RoUND
User Group: CITY OF ROUND Rom Campus: Round
Title® Contact
Contact e® Caren Lee
Address: 2008 Enterprise .
city"state,zip: hound Rock,
Phone: 512-671-2869/512-626-5662
Email address: cJee undi*c tt . ov
Ade-eement: Facility Use Agreement is entered into by and between Round Rock Independent School District
(RRISII or District)and the User Gro' (User)identified above. lbe*District and the User may hereafter be referred to
individually as a"Party"or collectively as the" "arties". The Agrecn°ment,including all Attachments and Exhibits attached
hereto and incorporated herein for all purposes (collectively, the "A eernent�"), is a license for Usex to beneficially
occupy the District's facilities described on Exhibit "A" during the times and for the purpose stated. herein, This
Agreement shall become effective upon its execution and shall remain in effect until the flnlfillment of all considerations
set forth herein including receipt of payment for all fees set out on Exhibit"A',
The undersigned User understands that RRISD facilities are reserved each day and at all t° es:for use by RRISD students,
per Board policy GKD,"Nonsclwol Use of School Facilities". The User is granted a license to only use the facilities set
out on Exhibit"A",
Liability Insurance: User is rquired to purchase hold effective Liability Insurance as described on Exhibit
'13'. User will not be allowed to occupy the District's facilities until the District has received User's Certificate
of Insurance. User will indernnify and hold hwinless the Round Rock Independent School District and its
officers, agents and employees from all claims, causes of action and judgments for the injury or death of any
person in the damage to property that arise, directly or indirectly, from the intentional or negligent act or
omission of User or the officers,agents,employees,guests and invitees of User dining the use or occupancy of
RRISD facilities by User., Liability Insurance Exhibit" "
Conditions of Use:
Io User to use the facility only at the times and for the purposes stated on Exhibit"A" as well as
meet all RRISD requirements and payment of fees set out set out herein and on Exhibit"A".
2.. Use of RRISD facility is conditionedupon the requirements set out in policies and regulations of
RRISD goveming facility use, each of which poUcy and regulation is incetporated in this license
agreement.
3. User agrees to comply with all applicable policies and regulations of RRISD, laws and tegulations
of the City and County of location,State ofTexas d of the United States.
" Limitations on RRISD responsibility.
a Each RRISD facility is licensed for use in its current AS IS,WHEREAS condition, subjmt to
all faults and defects,whether known or unknown to RRISD or User.
"
b) Interruption or loss of use of the RRISD facility based on such events as adverse weather,loss
of utilities, acts 'beyond the control of R.RJSfD, negligence or other action or inaction by
RRISD or its officers and employees or other similar causes shall not cause any liability to
RPJSD other than a refimd of any fees paid to RRISD for use of the facility at the time
scheduled, subject to a deduction by RRISD for expenses actually incurred prior to the
interruption or loss of use.
Facility Use Agreement Ver.3 Page 1 of 4
073 16-47 tlyofdt - fiS
...............
5. Only the uses permitted by RRISD in this Agreement shall be conducted on the RRISD facility. The
User may bring in only the personal property(such as fights,sound systems,sports equipment,food,
beverages,and other similar items)specifically permitted by RRISD.
6. If required by RRISD,and User is so notified prior to the execution of the Agreement,User will at
its cost provide security personnel approved in advance by RRISD to provide for security and safety
ol"persons during the use of the IS facility.
7. In the event User cancels the use of the facility,User will be entitled to a refund of fees paid for the
planned use if(1)such cancellation.is received 48 hours prior to the planned event in writing and(2)
to the extent that RRISD has lost revenue because of being unable to license the use of the facility to
other parties;no re will be gmted, Where the District has ince ,d actual direct expenses to
accommodate the User's event such expenses will be become due to the District and may be
deducted from fees,if any,previously paid to the District.
8. District policy requires that District employees open and close facilities for after-hours usage and to
remain on site for emergency purposes as well as insure positive behavior of Users. In the event that
the District cannot secure the staff necessary to open and close the facility,the District reserves the
right to cancel the Agreement with a 60 day notice.
Force Majeure: Notwithstanding the foregoing, in the event of a fire (except fires caused, accelerated, or
contributed to, by User or User's participants), flood, earthquake or other is of nature, war, terrorism, civil
disorder,or curtailment of transportation,facilities;and where such uncontrollable events result in the inability of
the User to safely hold the planned event,the obligatioms of each party to the other under this agreement shall be
completely cancelled and deemed null and void and neither party shall have any fin-ther obligation to the other
hereunder. Exception for niultiday events: The District will be compensated for each full day of usage not
cancelled. Compensation will be prorated at the daily rental rate.
Exhibits and Attachments:
Exhibit'A': Agreement,defts,time of use,facility and area of use,and fees
Exhibit'13% Liability Insurance
IN WITNESS WHEREOF,the Parties have caused this Agreement to be duly executed.
40.1yRound Rock Round Rock Independent School District,
...........................
signttulr siwlallav
David Hoedebeck
LAwzi r, �Apa>i-es Director,Departruent of Maintenance
prilluA NSMC
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Tide
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Dee
Facifity Use Agrewnent Ver.3 Page 2 of 4
RRHS
073 16-17 City of RawW Rock
Round Rock Independent School District
Exhibit A
License for Use of Facilities
Campus/Facility: Round Rock
Date&Time of Use
4:30prn to 7:30pm January 18,2017
Day of Week. Wednesday
Calendar Attached To Facility o
Area to be Used: 100 bldgt Center
RRISD Equipment to be Used: Tables and chairs
User's Equipment to be Used: As brought by group
Facility UWaived for civic meeting purposes
Site Supervisor: None
Custodial Services: None
Facility Use Agreemnt der.3 Page 3 of 4
073 16-17 Ciij,of R(wind Rock-RRHS
_
mu M"
Round Rock Independent School District
]Exhibit
Liability Insurance
User group(s) shall purchase, provide and keep in effect during the use period licensed 'pursuant t
this regulation a liability insurance policy,or rider to an existing policy,narning as additional insured
"Round Rock Independent School District, its officers, employees and agents," which will provide
coverage in e amount of$500,000 for property damage,age 1,000,000 per person and $1,000,000
x occurrence for personal injury(including death). Coverageprovided by such policy r rider must
apply to the death or injury of any person and the darnage to property that result,, directly, or
indirectly, from the intentional or negligent act or omission of user's officers,,kers, agents, enrployees,
guests,or invitees during the use or occupancy of District premises. Such insurance shall be with an
insurance company or companies authori to do business in Texas, under policy, or policies
acceptable to the District and provided no later than 14 calendar days prior to the use. The User must
provide the District with a certificate of insurance attesting the existence of a policy or policies
providing coverage reqtdred,or,if requested,by the District a certified copy of the policy or policies.
If a policy contains deductible provision°s, user shall be responsible for payment of the deductible
amount for any claim(p).
Facility s �Agr� a V®r. P �F
073 16-17 City afX€owid Rock-RRHS
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCILICITY MANAGER ACTION
Required for Submission of ALL City Council and Ci-�y Manager Items
Facility Use Agreement for an Open House at
Department Name: Transportation Project Name: RRHS
Project Mgr/Resource: Caren Lee Contractor/Vendor: RRISD
Council Action:
ORDINANCE RESOLUTION
Agenda Wording
xx City Manager Approval
CMA Wording
Consider executing a Facility Use Agreement with Round Rock ISD for the Transportation Department to host an Open House at
Round Rock High School.
Attorney Approval
AttorneyJ Date Z,,V/
Notes/Comments
City signs first.
0:\wdox\SCCints\0127\1600\MISC\00369099.XLS Updated 6/3/08
City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Facility Use Agreement for an open house at Round Rock High School
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 12/16/2016
Dept Director: Gary Hudder
Cost:
Indexes:
Attachments: 073 16-17 City of Round Rock- RRHS
Department: Transportation Department
Text of Legislative File CM-2016-1265
Facility Use Agreement for an open house at Round Rock High School
The Transit Division will be hosting an open house, in January, from 5:00-7:30 p.m., at Round Rock High
School,to gather input and feedback on the proposed fixed and commuter bus routes, plus the proposed
fares. RRISD has waived their facility use fees.
$0
Not applicable
Staff recommends approval
City of Round Rock Page 1 Printed on 1211312016