CM-2016-1269 - 12/28/2016COMMUNn"Y
IMPACT
� NEWSPAPER
LOCAL. USEFUL. EVERYONE GETS IT. -
Company Information
Business name City of Round Rock, city events
Contact name Kristin Brown Mailing address 221 East Main Street
Contact e-mail kbrown@roundrocktexas.gov
Contact phone (512) 218-5447 City, state ZIP Round Rock, TX 78664
Publication
Description
Gross rate
Net rate
RPH
Paper - February 2017
In -paper I Half I Display I Traditional
$1,270.00
$1,270.00
RPH
Paper - March 2017
In -paper I Half I Display I Traditional
$1,270.00
$1,270.00
RPH
Paper - April 2017
In -paper I Half I Display I Traditional
$1,270.00
$1,270.00
RPH
Paper - May 2017
In -paper I Half I Display I Traditional
$1,270.00
$1,270.00
RPH
Paper - June 2017
In -paper I Half I Display I Traditional
$1,270.00
$1,270.00
RPH
Paper - July 2017
In -paper I Half I Display I Traditional
$1,270.00
$1,270.00
RPH
Paper - August 2017
In -paper I Half I Display I Traditional
$1,270.00
$1,270.00
RPH
Paper - September 2017
In -paper I Half I Display I Traditional
$1,270.00
$1,270.00
RPH
Paper - October 2017
In -paper I Half I Display I Traditional
$1,270.00
$1,270.00
RPH
Paper - November 2017
In -paper I Half I Display I Traditional
$1,270.00
$1,270.00
RPH
Paper - December 2017
In -paper I Half I Display I Traditional
$1,270.00
$1,270.00
16225 Impact Way, Suite 1
Pflugerville, TX 78660 Pae 1 of 2
Office: (512) 989-6808
9
Fax: (512) 989-6809
Billing Contact Information
Company: City of Round Rock Contact: Kristin Brown Address: 221 East Main Street
City, State, ZIP: Rniind Rnrk, TX 78RR4 E-mail: khrnvvn(a)rntLdrnrktaxng Cloy
Phone: (�;1p) 91g_5447 Billing notes:
Form of payment: F1 Check F-1 Credit card F� ACH
Order: CI16673v.0
hereby authorize Community Impact Newspaperto charge the contracted monthly amount to the credit card below. In the event that payment is not
processed successfully on the initial attempt, Community Impact Newspaper reserves the right to reprocess the card until payment is successfully obtained.
Card number:
Expiration date:
Auth code:
Signatures
The individual signing this document below is an authorized signer for the Client and agrees to all details of this order as indicated on preceding pages, as well
as the terms and conditions below in their entirety.
Community Impact Newspaper
Terms and Conditions
• Client acknowledges that any cancellations in the above specifications and/or schedule must be in writing and must arrive at the Community Impact Newspaper office 30 days prior to the next
"final" dale. Any advertising cancelled after this date may be charged at 100% of the contracted rate.
• Client understands that price of advertisement is based on contract length, ad size, and placement in the Display and/or Impact Deals section of the newspaper. Client invoice will be adjusted for
the difference in price related to any authorized changes to ad size or placement.
• Client acknowledges that any cancellations on DAL or Stick Note insertions must be in writing and must arrive at the Community Impact Newspaper office 90 days prior to the next "final" date, Any
advertising cancelled after this date may be charged at 100% of the contracted rate.
• If contract is not fulfilled for any reason, Client agrees to pay an "Earned Rate Adjustment" equal to the difference between the contract rate and the earned rate for each of the fulfilled insertions.
• Client will be invoiced by insertion 20 business days prior to "in home" date. Client agrees to pay in full 10 business days prior to "in-home" date.. Advertisements running in more than one market
during the same month will be invoiced and paid as a group with the earliest issue.
• Community Impact Newspaper reserves the right to hold the Client jointly and severally liable for such monies as are due and payable. Delinquent accounts are subject to collection actions and
Client assumes responsibility for collection and attorney fees.
• Community Impact Newspaper reserves the right at its absolute discretion, and at any time, to cancel any advertising order or reject any advertising copy, whether or not the same has already been
acknowledged and/or previously published.
• In the event of errors in or omissions of any advertisement(s), Community Impact Newspaper's liability shall not exceed the value of the advertisement that ran in Community Impact Newspaper. It
is the policy of Community Impact Newspaper to run a "make -good" advertisement in the next issue.
• Client assumes full responsibility for ad content and agrees to indemnify and hold Community Impact Newspaper harmless for violations of local, state or federal statutes or legislation.
• Client understands that price of agreement is based on total quantity, not specific postal routes. Client will be invoiced for changes that result in significant differences to route quantities. Route
quantities are subject to change due to routine Post Office updates. Minor increases or decreases (-1 % /+3%) will not affect price; more significant changes to route quantities may require a
change to the distribution plan, in which case client will be contacted with all available options.
• Community Impact Newspaper is not responsible for shipping costs and timely delivery of products for insertion on "Distribution only" quotes. Product for "Distribution only" must arrive at the
following address at least seven days before "in home" date. Boxes must be labeled with business name, number of boxes and quantity of inserts in each box.
Community Impact Printing
16121 Impact Way
Pflugerville, TX 78660
• For distribution -only agreements, client agrees to send their Community Impact Newspaper account executive a digital proof of the final insert prior to shipping. Client agrees that if actual inserts
received are different than what is stated in this order, additional charges may apply.
• Returned checks are subject to a $25.00 return fee
16225 Impact Way, Suite 1
Pflugerville, TX 78660
Office: (512) 989-6808
Fax: (512) 989-6809
Page 2 of 2
City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider authorizing a multi -departmental advertising agreement for 2017
with Midway Press, dba Community Impact.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 12/23/2016
Dept Director: Will Hampton, Communications and Marketing Director
Cost: $13,970.00
Indexes: General Fund
Attachments: CMLAF Comm Impact, 2017 Advertising Agreement Communications
Department: Communications and Marketing Department
Text of Legislative File CM -2016-1269
Advertising in Community Impact is a joint initiative between Library, Parks,
Downtown, and Arts to advertise events or registrations throughout the year. A lower
rate is negotiated through contract for these advertisements.
City of Round Rock Page 1 Printed on 1212212016