CM-2016-1275 - 12/30/2016 Order Form NEOGOV'w
Cittyqf Round Rock LTX): Bill To:
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Valid d From: 8/29/2016
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................-- 1/6/201,7 Ord"er Numbe-r:
Re nested Service Date: TBD Initial Term: 12 Months
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4. Onboard(ON)
ON License $750000
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NEOGOV Proprietary and Confidential Page 1 of 6
Order Form
Non-Rec to in&Fees
NEOGOV Services
6. Insight Ciii;) —
Setup and ?,Tot Included
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Onboard (ON)
Seta and Im lamentation $1,500.00
Training WAIVED
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'More detailed descriptions of the services are contained in the order detail for each service,which are incorporated
herein and made a part hereof by this reference.
Note:Items designated as Not Applicable !A,NA)on the Summary form are not included.City of Round Rocks
may request a quote for these services at their discretion through the term of this contract.
2NEOGOV ON includes I9 and W4 standard forms that are regularly updated by NEOGOV.Additional forms or
form maintenance are available by NEOGOV Professional services at the following cost:
• Background forms$295 per form
• Dynamic Form$195 per form
• Updates to existing forms$200 an hour
Additionally,during the term of any subscription license,the City of Round Rock will be provided„
City of Round Rock Support-Provided to the City of Round Rock both on-line and by telephone Monday--Friday,
6:00 A —6:00 PM PT(excluding NEOGOV holidays).
Product Upgrades to Licensed Software-City of Round Rock shall receive all product upgrades to purchased
package. Product upgrades are automatic and available upon the next login following a product upgrade rollout.
NEOGOV Proprietary and Confidential Page 2 of 6
NEOGO
Order Form W
Order Detail
Note: Items designated as Not Applicable (N/A, NA)on the Summary form are not included. City of
Round Rocks may request a quote for these services at their discretion through the term of this contract.
1.0 Insight Enterprise (IN)
License Subscription to NEOGOV IN
The City of Round Rock's subscription to the Insight platform includes the following functionality:
Recruitment
• Online job application
• Online applications integration with current City of Round Rock website
• Online job announcements and descriptions
• Automatic online job interest cards
• Recruitment and examination planning
Selection
• Configurable supplemental questions
• Define unique scoring plans
• Test analysis and pass-point setting
• Score, rank, and refer applicants
Applicant Tracking
• Email and hardcopy notifications
• EEO Data collection and reports
• Track applicants by step/hurdle
• Schedule written, oral, and other exams
• Candidate Self-Service Portal for scheduling and application status
Reporting and Analysis
• 90 standard system reports
• Ad Hoc reporting tool
HR Automation
• Create and route position requisitions for approval
• Certification/eligible lists
2.0 GovernmentJobs.com Job Posting Subscription
(GJC) License Subscription
• Enables organizations to advertise their job postings created in Insight on the
Govern mentJobs.com website.
• May add an unlimited number of postings
Note:jobs advertised on the promotional and transfer webpage's are not advertised on
GovernmentJobs.com as these are typically for internal employees.
NEOGOV Proprietary and Confidential Page 3 of 6
NEOGC)
Order Form 1Wi!
3.0 NEOGOV Perform (PE)
License Subscription to NEOGOV PE
The annual license for the NEOGOV Performance Evaluations Software includes the following:
• Configurable Performance Evaluations
• Goal Library
• Shareable Competency Content
• Development Plans
• Configurable Process Workflows
• Ability to build Content sections for re-use
• Configurable Rating Scales
• Ability to build Library of Writing Assistants
• 360 Reviews
• Configurable Email Notifications
• Automatic Evaluation Creation
• Ability to perform actions in bulk for Employees& Evaluations
4.0 NEOGOV Onboarding (ON)
License Subscription to NEOGOV ON
• Electronic Employee File
• W4
• 19
• Configurable Workflow
• Task Manager
• Employee data upload
• Attachments
• Build your own Onboarding forms*
*NEOGOV ON includes 19 and W4 standard forms that are updated by NEOGOV. Additional forms or
form maintenance is available by NEOGOV Professional services at the following cost:
• Background forms $295 per form
• Dynamic Form $195 perform
• Updates to existing forms$200 an hour
5.0 NEOGOV Integrations
NEOGOV offers Standard Integrations as well as platform APIs for 3`d party system integration(s).
Standard Integrations include:
• Business Process Re-engineering
• Conduct project scope, review integration plan, discuss timeline, and set schedule for required
meetings
• Annual Maintenance By NEOGOV to re-configure integrations
Note: NEOGOV APIs are to be configured directly by City of Round Rock staff using NEOGOV
documentation. If required, Professional Services may be included by NEOGOV to help define and
validate scope, business requirements, timelines, and associated costs (if applicable).
NEOGOV Proprietary and Confidential Page 4 of 6
Order Form
6.0 NEOGOV Services
Setup and Provisioning
The following activities are conducted as part of the NEOGOV implementation:
• City of Round Rock to review the project kick-off tutorial for information on the project timeline,
deliverables, and establish project expectations.
• NEOGOV will establish the City of Round Rock's production environment
Training
NEOGOV training is available online (web-based, pre-built, content) unless otherwise proposed as
included in the Order Form. All City of Round Rocks have full access to the demo/training
environment setup for Insight.
NEOGOV's pre-built, online training consists of a series of web courses as well as a series of
hands-on exercise designed to introduce the standard features and functions and may be used as
reference material by the staff following training to conduct day-to-day activities. The pre-built,
online training includes exercises that are designed to be flexible enough to allow City of Round
Rock led training sessions internally to introduce user-specific requirements and processes for staff
to learn the system as closely as possible to the City of Round Rock's actual recruitment processes
after go-live.
NEOGOV Proprietary and Confidential Page 5 of 6
Order Form
Order Form Terms and Conditions:
(1) The City of Round Rock hereby orders and Govern mentJobs.com, Inc. (d/b/a NEOGOV,
Inc., hereafter"NEOGOV") agrees to provide the services described in this Order Form.
THE SERVICES ARE PROVIDED PURSUANT TO THE TERMS AND CONDITIONS OF
THIS ORDER FORM AND THE SERVICE AGREEMENT BETWEEN NEOGOV AND THE
CITY OF ROUND ROCK.
(2) The City of Round Rock agrees that the payment schedule is as follows:
Provide all required software and Licenses
• One hundred percent (100%)of the annual license price (including any Integrations) is
payable within thirty (30) days of execution of this Order Form and Service Agreement.
Training
• One hundred percent (100°/x) of the training price are to be paid to NEOGOV within thirty
(30) days of the execution of this Order Form and Service Agreement.. (TRAINING)
Software Implementation
• One hundred percent(100°/x)of the non-recurring costs are to be paid to NEOGOV
within thirty (30) days of the execution of this Order Form and Service Agreement.
(SETUP)
(3) Neither the City of Round Rock nor NEOGOV will be bound by this Order Form until it has
been signed by authorized representatives of both parties.
(4) Changes or alterations to this Order Form will not be accepted.
THERE ARE SIGNIFICANT ADDITIONAL TERMS AND CONDITIONS, WARRANTY
DISCLAIMERS AND LIABILITY LIMITATIONS CONTAINED IN THE SERVICE AGREEMENT
BETWEEN THE CITY OF ROUND ROCK AND NEOGOV.
DO NOT SIGN THIS ORDER FORM BEFORE YOU HAVE READ THE SERVICE
AGREEMENT IN ITS ENTIRETY. YOUR SIGNATURE BELOW INDICATES THAT YOU HAVE
READ THE SERVICE AGREEMENT AND AGREE TO BE BOUND BY ITS PROVISIONS.
City of Round Rock NEOGOV
oigiraiurev- � r��-�, ....� Signature:
Print Name: Print Name: Je lass
Title: 7 Title: Finance
Date: Date: I t i t
NEOGOV Proprietary and Confidential Page 6 of 6
City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider authorizing a Software License Subscription with NEOGOV for
NEOGOV Onboarding (ON).
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 12/30/2016
Dept Director: Valerie Francois
Cost: $9,000.00
Indexes:
Attachments: LAF - NEOGOV, NEOGOV Agreement
Department: Human Resources Department
Text of Legislative File CM-2016-1275
Consider authorizing a Software License Subscription with NEOGOV for NEOGOV Onboarding(ON).
This license subscription will allow us to onboard employees electronically which will increase efficiencies
in the hiring process.
$9,000.00
HR Budget-General Fund
Staff recommends approval.
City of Round Rock Page 1 Printed on 12130/2016