R-01-12-20-10C2 - 12/20/2001RESOLUTION NO. R -01-12-20-10C2
WHEREAS, the City of Round Rock, acting as the Board of Directors
for the Behrens Ranch Public Improvement District ("District") has, by
resolution duly adopted, authorized the Tax Assessor and Collector of
the Round Rock Independent School District, to bill and collect
assessments for the District, and
WHEREAS, the City of Round Rock wishes to enter into an
Agreement on behalf of the Behrens Ranch Public Improvement District
with the Round Rock Independent School District for assessment billing
and collection, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City and the Behrens Ranch Public Improvement District an
Agreement with the Round Rock Independent School District for
assessment billing and collection, a copy of said agreement being
attached hereto as Exhibit "A" and incorporated herein.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
::ODMA\WORLDOX\0:\WDOX\RESOLUTI\R11220C2.WPD/sc
RESOLVED this 20th day of D
2001.
44 Al
elk IV*
RO:ERT A. STLUKA, Mayor
City of Round Rock, Texas
CHRISTINE R. MARTINEZ, City Sec tary
2
THE STATE OF TEXAS
COUNTY OF WILLIAMSON
WHEREAS, the City of Round Rock, Texas, acting as the Board of Directors for the Behrens
Ranch Public Improvement District, (the "PID") has, by resolution duly adopted, authorized the Tax
Assessor and Tax Collector of the Round Rock Independent School District, an independent school
district duly organized and existing under the laws of the State of Texas (the "RRISD"), to bill and
collect assessments for the PID; and
WHEREAS, the RRISD has agreed that its Tax Assessor and Tax Collector may bill and
collect assessments for the PID,
NOW THEREFORE, for and in consideration of the thereinafter stated promises and
agreements, the following contract is entered into by and between the City, acting by and the Behrens
Ranch Public Improvement District, and the Round Rock Independent School District, as follows:
Section 1. Term of Contract
This contract shall be effective from October 1, 2001, to October 1, 2002, and thereafter for
yearly terms commencing on October 1 of each subsequent year and ending on the following
September 30, until this agreement is terminated by either of the parties pursuant to the termination
provisions of this agreement.
Section 2. Tax Assessor and Tax Collector
The RRISD shall determine the qualifications of the Tax Assessor and Tax Collector and
shall appoint the Tax Assessor and Tax Collector.
(.'::ODh1Ai W ORLDOX/6.'W DOX/CORR/GNL/SEHRENS/RRISD/OOOi6759. W PD/cdc
Section 3. Tax Collection
The City, on behalf of the PID, shall determine and fix the assessments to be applied to the
PID property and shall notify the Tax Assessor of the assessments not later than September 30 of
each year.
Section 4. Tax Collection
The Tax Collector shall mail assessment notices to property owners whose property has been
assessed and shall thereafter collect such assessments as may be paid. The Tax Collector shall pay
into a depository of the City such assessments as may be collected as they are collected and shall
perform all other duties of a tax collector for the District. The Tax Collector shall furnish such
certificates as may be required by law covering assessments due the district to those applying for
such certificates.
Section 5. Delinquent Assessments
The RRISD retains the right to employ legal counsel for the collection of delinquent
assessments. Said legal counsel shall - pursue delinquent assessments and shall be entitled to
reimbursement pursuant to the Texas Tax Code.
Section 6. Payments
The City shall pay the RRISD a fee which shall not exceed the actual cost of providing the
services under this contract being agreed herein to be $1.50 per each current assessment account as
of January 1 of each year. One-half of the fee shall be due and payable on or before February 1, and
the remaining one-half shall be due on or before April 1 of each contract year. For subsequent terms
of this contract the anniversary dates of the dates set out in this provision shall apply. The fee shall
continue to the $ 1.50 per each current tax account unless both parties agree to a different fee in
subsequent years. Any such adjustments must be agreed to before the commencement of each term.
2.
Section 7. Subcontracting
The RRISD may subcontract with any person or entity to provide any of the services to be
provided by the RRISD pursuant to this contract.
Section 8. Tax Records
Upon termination of this contract for any reason the PID shall be entitled to reproduce such
assessment records of the RRISD's tax department as may be desired by City officials. Such
reproduction shall be furnished by the RRISD to the City with reasonable diligence and the City
shall pay to the RRISD the cost of such reproduction. Appropriate officials of the City shall have
access to said records during the period of this contract at reasonable times during normal business
hours.
Section 9. Time of Essence
Time is of the essence of this contract.
Section 10. Severability
If any obligation or covenant of either party hereto shall ever be held invalid, the remaining
provisions of this contract shall continue to be binding and enforceable.
EXECUTION of the contract constitutes ratification of the effective dates set out
hereinabove. This agreement is signed and executed this day of 2001,
bythe
City of Round Rock, Texas, acting as the Board of Directors for the Behrens Ranch Public
Improvement District and the Round Rock Independent School District acting by and through the
Mayor and the Superintendent of Schools respectively .
3.
PRESIDENT, BOARD OF TRUSTEES,
ROUND ROCK INDEPENDENT
SCHOOL DISTRICT
MAYOR, CITY OF ROUND ROCK, ON
BEHALF OF THE BEHRENS RANCH
PUBLIC IMPROVEMENT DISTRICT
ATTEST: ATTEST:
SECRETARY, BOARD OF TRUSTEES, SECRETARY,
ROUND ROCK CITY OF ROUND ROCK
INDEPENDENT SCHOOL DISTRICT
DATE SIGNED: DATE SIGNED:
4.
DATE: December 14, 2001
SUBJECT: City Council Meeting — December 20, 2001
ITEM: * 10.C.2. Consider a resolution authorizing the Mayor to execute an
agreement on behalf of Behrens Ranch Public Improvement District
with the Round Rock Independent School District for billing and
collection of assessments.
Resource: David Kautz, Finance Director
History:
The Behrens Ranch Public Improvement District (the "PID") has
imposed assessments for the cost of certain improvements to be
provided in the PID. Those annual assessments are being billed and
collected by Round Rock Independent School District as part of the
standard tax collection process for the City of Round Rock. To clearly
state the responsibility for the billing and collection process and
delinquency collection, this agreement is necessary.
Funding:
Cost: $1.50 per account (currently 500 accounts)
Source of Funds: These charges are paid by the PID.
Outside Resources: N/A
Impact/Benefit:
This agreement formalizes the responsibility for billing and collecting
PID assessments.
Public Comment: N/A
Sponsor: N/A
EXECUTED
DOCUMENT
FOLLOWS
ORIGINAL
THE STATE OF TEXAS
COUNTY OF WILLIAMSON
WHEREAS, the City of Round Rock, Texas, acting as the Board of Directors for the Behrens
Ranch Public Improvement District, (the "PID") has, by resolution duly adopted, authorized the Tax
Assessor and Tax Collector of the Round Rock Independent School District, an independent school
district duly organized and existing under the laws of the State of Texas (the "RRISD"), to bill and
collect assessments for the PID; and
WHEREAS, the RRISD has agreed that its Tax Assessor and Tax Collector may bill and
collect assessments for the PID,
NOW THEREFORE, for and in consideration of the thereinafter stated promises and
agreements, the following contract is entered into by and between the City, acting by and the Behrens
Ranch Public Improvement District, and the Round Rock Independent School District, as follows:
Section 1. Term of Contract
This contract shall be effective from October 1, 2001, to October 1, 2002, and thereafter for
yearly terms commencing on October 1 of each subsequent year and ending on the following
September 30, until this agreement is terminated by either of the parties pursuant to the termination
provisions of this agreement.
Section 2. Tax Assessor and Tax Collector
The RRISD shall determine the qualifications of the Tax Assessor and Tax Collector and
shall appoint the Tax Assessor and Tax Collector.
Roj- la.ao-roca-)
(rv,ODMA/WORLDOX/01W DOX/CORR/GNL/BEHRENS/RRISD/00016759. WPD/cdc
Section 3. Tax Collection
The City, on behalf of the PID, shall determine and fix the assessments to be applied to the
PID property and shall notify the Tax Assessor of the assessments not later than September 30 of
each year.
Section 4. Tax Collection
The Tax Collector shall mail assessment notices to property owners whose property has been
assessed and shall thereafter collect such assessments as may be paid. The Tax Collector shall pay
into a depository of the City such assessments as may be collected as they are collected and shall
perform all other duties of a tax collector for the District. The Tax Collector shall furnish such
certificates as may be required by law covering assessments due the district to those applying for
such certificates.
Section 5. Delinquent Assessments
The RRISD retains the right to employ legal counsel for the collection of delinquent
assessments. Said legal counsel shall pursue delinquent assessments and shall be entitled to
reimbursement pursuant to the Texas Tax Code.
Section 6. Payments
The City shall pay the RRISD a fee which shall not exceed the actual cost of providing the
services under this contract being agreed herein to be $1.50 per each current assessment account as
of January 1 of each year. One-half of the fee shall be due and payable on or before February 1, and
the remaining one-half shall be due on or before April 1 of each contract year. For subsequent terms
of this contract the anniversary dates of the dates set out in this provision shall apply. The fee shall
continue to the $1.50 per each current tax account unless both parties agree to a different fee in
subsequent years. Any such adjustments must be agreed to before the commencement of each term.
2.
Section 7. Subcontracting
The RRISD may subcontract with any person or entity to provide any of the services to be
provided by the RRISD pursuant to this contract.
Section 8. Tax Records
Upon termination of this contract for any reason the PID shall be entitled to reproduce such
assessment records of the RRISD's tax department as may be desired by City officials. Such
reproduction shall be furnished by the RRISD to the City with reasonable diligence and the City
shall pay to the RRISD the cost of such reproduction. Appropriate officials of the City shall have
access to said records during the period of this contract at reasonable times during normal business
hours.
Section 9. Time of Essence
Time is of the essence of this contract.
Section 10. Severability
If any obligation or covenant of either party hereto shall ever be held invalid, the remaining
provisions of this contract shall continue to be binding and enforceable.
EXECUTION of the contract constitutes ratification of the effective dates set out
hereinabove. This agreement is signed and executed this ao day of2001 bythe
>
City of Round Rock, Texas, acting as the Board of Directors for the Behrens Ranch Public
Improvement District and the Round Rock Independent School District acting by and through the
Mayor and the Superintendent of Schools respectively .
3.
PRESIDENT, BOA
OF TRUSTEES,
ROUND ROCK INDEPENDENT
SCHOOL DISTRICT
ATTEST:
SECRETA
ROUND
INDEPEN
BOARD OF TRUSTEES,
T SCHOOL DISTRICT
DATE SIGNED: /64 D °1
4.
MA ° • R, CITY OF ROUND ROCK, ON
BEHALF OF THE BEHRENS RANCH
PUBLIC IMPROVEMENT DISTRICT
ATTEST:
@1JU iUk
SECRETARY,
CITY OF ROUND ROCK
DATE SIGNED: ) 00 : 0 I