Minutes - Regular Meeting - 5/7/2003 Charter Review Commission
May 7, 2003
The Round Rock Charter Review Commission met on Wednesday, May 7, 2003 at 5:30 p.m. in
the City Council Chamber, 221 E. Main Street, Round Rock,Texas.
Roll Call: Those members present were Chairman Robert Stluka,,Vice-Chair Steve Laukhuf,
Karen Adair-Murphy,Rufus Honeycutt, Scott Place k and Commissioners Jim Goodwin and Cary
Bovey were absent.
ADvroval of Minutes: April 9,2003
The minutes were corrected as follows: The third sentence in the second paragraph of page 4,
the or curb needs to be changed to curve.
Motion: Commissioner Honeycutt moved to approve the minutes of March 26, 2003 as
amended. Commissioner Lau of seconded the motion.
Vote: Ayes: Commissioner Adair-Murphy
Commissioner Honeycutt
Commissioner Laukhuf
Commissioner Placek
Commissioner Stluka
Noes: one
Absent: Commissioner Bovey
Commissioner Goodwin
Action:. The motion carried unanimously.
.Cilizen Communications: Gene Robertson 1407 Bell mar Drive,relayed his recommendation to
be included in the City Charter which would require that city employees be hired from within the City
of Round Rock, if qualified,prior to searching for individuals outside the organization.
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Darin Bayles and Bobbyon of the Round RockPolice Officers Association provided a
i
information to the Commission regardings a et tot e City Charter concerning a
process to handle discipline within the Police Department.
Mr. Arrington ave the following presentation.
History of Officer's Association
• Began in late 1980's
• Currently has 7 +members
• Represents approximately 7 %of the officers withinDepartment
• Is run by an five Executive Board Members
The Ordinance Hto
• The next step in solidifying the current city ordinance(No. G-02-06-13-13AI of June 13,
2 )
• This is also known as Chapter 7.500, Police Department Disciplinary System
• Meetings between the membership, CLEAT, and Police Chief to author a valid and fair
disciplinary policy
• The Ordinance is fair, BUT needso be taken tot the next step to prevent a malicious change
in policy r ordinance
- i.e.,politically hot potato incidents, is y sensitive issues, etc.
• Designed to ensure fair and impartial isci l e for Officers.
The Ordinance
• Applicability
Discipline>24 hourssuspension,to i atio e oion
Employees off of probation
• Empowers the DARP(Disciplinary c ioReview Panel)
team of members that review the discipline handed down tote Officer
• Empowers a Hearings Examiner
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...........
- Can affirm,modify or reverse decision
- Must fall within the Disciplinary Matrix
The Charter Proposal
0 Designed t ®
- Solidify the Ordinance by only allowing a change to occur when a process is
followed.
- Provide a detailed and fair process
0 Will cover who can change the Ordinance
0 The election process(Commissioned Personnel)
0 Approval of the change
a Who can begin the process
- The Chief, City Manager or Council may initiate and election to change the
ordinance
OF,
- Commissioned personnel may change the process by:
- Completing a petition showing the requested change
- The petition is valid if 15%of the affected personnel sign the petition
• The petition is verified by the Chief and an election must be held within 30 days
• The Chief shall hold(2)Open Forums prior to the election
This will allow for any questions to be answered and discussion out change to
take place
And an opportunity for all to attend
• The Election
- The Chief will call election
- All commission personnel are eligible to vote
- Voting will be one by numbered ballot that is mailed to each eligible voter
Voting must be done personally by the individual (No proxy voting)
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® allot will indicate 'Tor"or"Against"
- Voting ill last 14 days 11.412
The Ballots will be counted and confirmed by HR and the Officer's Association
1%equals a majority, thus decidingelection
• The outcome:
e proposed change passes,the Chief will have 21 days to place the change o
e City Council en
• The CityCouncil would then change the ordinance to reflect the change that was elected in
accordance with the City Charter
The Commission will discuss these recommendations at theirext meeting.
Consider isc ss n and action reg ro ose en is to e C e .
The Commission reviews the"redlined"draft that Mr. Sheets provided for the proposed
amendments tote Charter that had previously been discussed.
After discussion, there was a consensus of the Commission that the Assistant City Manager
should be appointed by the City Manager.
The Commission also discussed the "redlined"version for Section 4.01 ( )( ) and 4.01 (e)
pertaining to Assistanti a eActing r a er and whether there was a need for better
clarification. Commissioner Placek suggestedthat 4.01 (e) should be titled Assistant City Manager
4.01 ( titled Actingi ager. He also provideda copy of suggested language forthese two
sections. The Commission discussed Commissioner lace 's suggestion.
The Commission proceeded to Section 8.08 and brieflydiscuss the recommended amendments
and then to Section8.10. Commissioner air u y recommended that language from the City o
Carrollton for the Independent annual audit a incorporated into what the previously discussed
ended. Mr. Kautz concurred with Commissioner Adair- y's recommendation.
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The Commission briefly reviewed the information provided by the Finance Director regarding
excerpts from the Governmental Accounting Standards Board National Council on Governmental
Accounting Ito rettio 6 which the Commission had requested.
Commissioners Comments: None
Adjournment: There being no further business, the meeting adjournedat 7:32 p.m.
Respectfullysubmitted,
Christine 1 e , City Secretary
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