CM-2017-1295 - 1/27/2017ROUND ROCK TEXAS
FINANCE
Hector Estrada
Estrada Landscape
4506 South Congress Avenue
Suite R
Austin, Texas 78745
Mayor
Alan McGraw
Mayor Pro -Tem
Craig Morgan
December 6, 2016
Councilmembers
Rene Flores
Frank Leff ingwell
Will Peckham
Writ Baese
Kris Whitfield
City Manager
Laurie Hadley
City Attorney
Stephan L. Sheets
Re: Termination Notification of a City of Round Rock Agreement for
Purchase of Grounds Maintenance Services with Estrada Landscape dated
August 27, 2015
Dear Mr. Estrada:
This correspondence shall serve as notice that the City of Round Rock, Texas (the
"City") hereby terminates the City's Agreement with Estrada Landscape for Purchase of
Grounds Maintenance Services (the "Agreement) executed on August 27, 2015.
Pursuant to Section 2.01 of the Agreement, the initial term of the Agreement is for
thirty-six (36) months from the effective date, with the option of the parties renewing the
Agreement for two additional successive twelve (12) month terms. Section 17.01(A) of
the Agreement allows for termination for "convenience and without cause" at any time
during the term of the Agreement and states as follows:
"City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon thirty (30) days' written notice
to Services Provider. "
Section 17.1.2 (D) of the Agreement requires that upon delivery of this notice to
Estrada Landscape, all services in connection with performance of this Agreement shall
be discontinued. Estrada Landscape shall immediately cancel all existing orders and
contracts that are chargeable to this Agreement.
00368767/ss2
CITY OF ROUND ROCK 221 East Main Street, Round Rock, Texas 78664
[P] 512.218.5400 . [F] 512.671.2808 • roundrocktexas.gov
Estrada Termination Letter — Page 2
Should you have any questions or feel the need to discuss this matter further,
please do not hesitate to contact me.
Sincerely,
Laurie Hadley
City Manager
City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider executing a termination letter to Estrada Landscape for a
purchase of landscape services.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 1/27/2017
Dept Director: Gary D. Hudder, Transportation Director
Cost:
Indexes:
Attachments: City Manager letter
Department: Transportation Department
Text of Legislative File CM -2017-1295
Consider executing a termination letter to Estrada Landscape for a purchase of landscape services.
We have greatly appreciated the services provided, but we are opting not to renew our contract. By the
terms of the original agreement we are providing 30 days written notice of our decision to terminate
contractual services.
..Cost
$0
..Source of Funds
None
..Recommended Action
Staff recommends approval.
City of Round Rock Page 1 Prinfed on 112612017