CM-2017-1318 - 2/10/2017ROUND ROCK TEXAS
ADMINISTRATION DEPARTMENT
February 10, 2017
DT Land Group, Inc.
2414 Exposition Boulevard
Suite D-200
Austin, Texas 78703
Mayor
Alan McGraw
Mayor Pro -Tem
Craig Morgan
Councilmembers
Rene Flores
Frank Leffingwell
Will Peckham
Writ Baese
Kris Whitfield
City Manager
Laurie Hadley
City Attorney
Stephan L. Sheets
Re: Termination Notification of a Temporary Property Management Agreement with
the City of Round Rock Agreement dated November 30, 2012
Dear Ms. Green:
On November 30, 2012, the City of Round Rock ("City") and DT Land Group, Inc.
entered into Temporary Property Management Agreement (the "Agreement") for
management of the Round Rock Commons. On March 29, 2013, the Agreement was
modified to allow for DT Land Group, Inc. to lease individual units on behalf of the City
("First Amendment"). The First Amendment did not modify any other terms or
conditions of the Agreement. In October of 2016, the Agreement was once again
amended at DT Land Group, Inc.'s request to set forth an expiration date for the leasing
services portion of the Agreement as required by the Texas Real Estate License Act
("Second Amendment"). Again, the terms and conditions of the original Agreement
remained unchanged.
At this time, the City has determined your services are no longer needed for property
management and leasing activities and desires to terminate the Agreement. The
Agreement provides in Section 6.01 that:
"Upon the expiration of the initial term of this Agreement, the term of this
Agreement shall be deemed to be renewed for successive one (1) month periods
from month to month unless, at thirty (30) days prior to the expiration of the
initial term of this Agreement or any renewal term, either party hereto shall give
to the other written notice of its election not to renew this Agreement. "
This correspondence shall serve as notice that the City of Round Rock, Texas desires to
terminate this Agreement as of April 1, 2017. This allows for a notice of sixty (60) days,
although only a notice of thirty (30) days is required under Section 6.01 of the
Agreement.
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CITY OF ROUND ROCI< 221 East Main Street, Round Rock, Texas 78664
[P] 512.218.5401 • [F] 512.218.7097 • roundrocktexas.gov
DT Land Group, Inc. Letter —Page 2
The termination of this Agreement terminates both the management services and the
leasing services provided by DT Land Group, Inc. Although in the Second Amendment
an expiration date was added for the leasing services portion of the Agreement to comply
with the Texas Real Estate License Act, the ability to terminate the Agreement and terms
and conditions for termination were not modified. As you stated in your letter dated
August 3, 2016, "should the property management agreement terminate, then the entire
agreement will also terminate as of that date. "
The City very much appreciates the services you have provided and wishes you all the
best in your future endeavors.
Should you have any questions or feel the need to discuss this matter further, please do
not hesitate to contact me.
Sincerely,
Laurie Hadley
City Manager
City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider executing a termination letter to DT Land Group, Inc. for property
management and leasing services at the Round Rock Commons.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 2/10/2017
Dept Director: Laurie Hadley
Cost:
Indexes:
Attachments: LAF- DT Land Termination Letter, Termination Letter - DT Land Group
(1-30-17) (00371717xA08F8)
Department: Administration
Text of Legislative File CM -2017-1318
Consider executing a termination letter to DT Land Group, Inc. for property
management and leasing services at the Round Rock Commons.
DT Land has been operating as the property management company since 2012. There
are currently only three tenants left on the property from the orinigal ten tenants. It has
been decided to terminate this agreement. The City will continue to maintain the
property. A staff person will be available for any questions or concerns from the existing
tenants.
City of Round Rock Page 1 Printed on 2/9/2017