CM-2017-1325 - 2/17/2017CITY OF ROUND ROCK AGREEMENT FOR
CARNIVAL OPERATION WITH FUN TIME RENTALS
THE STATE OF TEXAS §
CITY OF ROUND ROCK §
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
KNOW ALL BY THESE PRESENTS:
THIS AGREEMENT (referred to herein as the "Agreement"), is for carnival operations,
and is made by and between the CITY OF ROUND ROCK, a Texas home -rule municipality,
whose offices are located at 221 East Main Street, Round Rock, Texas 78664-5299 (referred to
herein as the "City"), and WILLIAM RITTER d/b/a FUN TIME RENTALS whose address is
2258 FM 1854, Dale, Texas 78616 (referred to herein as "Fun Time" or the "Services Provider").
RECITALS:
WHEREAS, City has determined that there is a need for the delineated services; and
WHEREAS, City desires to contract for such services; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties and obligations hereunder;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is
mutually agreed between the parties as follows:
1.01 EFFECTIVE DATE, TERM, ALLOWABLE RENEWALS, PRICES FIRM
This Agreement shall be effective on the date this Agreement has been signed by each
party hereto, and shall remain in full force and effect unless and until it expires by operation of
the term indicated herein, or is terminated or extended as provided herein.
The term of this Agreement shall be for one (1) six-month period from the effective date
hereof.
City reserves the right to review the services at any time, and may elect to terminate with
or without cause or may elect to continue with the services.
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2.01 PARTY OBLIGATIONS
Carnival Services. Services Provider shall provide carnival services for the City's July Fourth
Frontier Days Celebration 2017, consisting of a fully safe and operational carnival with rides,
game concessions and food concession (the "Carnival Services"). The Carnival Services shall
consist of the following, at a minimum:
1. Ten (10) carnival rides;
2. Two (2) game concessions; and
3. One (1) food concession.
Services Provider shall provide Carnival Services on July 4, 2017, and all Carnival Services shall
be available for use by the public beginning at 12:00 noon and ending at 11:00 pm (the "Hours of
Operation"). Carnival Services shall be provided in a safe and courteous manner consistent with
the prevailing level of professional skill and standard of care in the carnival services industry.
Personnel. Services provider shall provide all personnel and management for the Carnival
Services. At all times during the Hours of Operation, or when otherwise on the Premises, all
employees, contractors, subcontractors, or other persons affiliated with Services Provider
("Personnel") shall wear uniforms readily identifying them as Personnel.
Permits. No later than June 4, 2017, Services Provider shall provide the City with the following:
1. Copies of all permits, licenses, or authorizations required by any and all federal, state, and
local laws, statutes, and regulations for the provision of the Carnival Services.
2. A schedule of fees, fares, admissions and prices to be charged by Services Provider. All
such fees, fares, admissions and prices are subject to approval by the City.
3. A detailed plan of space allocation including all rides, attractions and concessions
showing their proposed placements within the Premises. Such plan of space allocation is
subject to approval by the City.
4. Copies of all documents reflecting insurance coverage required by this Agreement.
Set up and take down. Services provider shall be solely responsible for setting up and taking
down all equipment and materials necessary to provide the Carnival Services. All such
equipment and materials shall be removed from the Premises by 10:00 pm, July 5, 2017.
Services Provider shall remove any and all trash, garbage or other waste generated by the
Carnival Services prior to 10:00 pm, July 5, 2017. If the Service Provider's use of the Premises
causes excessive damage to the Premises, as may reasonably be determined by the City, Services
Provider shall reimburse City for all costs incurred by City in restoring or remedying such
damage within ten (10) days from receiving a demand for payment of such costs.
License. The City grants Service Provider a non-exclusive license to use the Premises for
Carnival Services beginning July 3, 2017 and ending July 5, 2017.
Security. The City shall provide security on the Premises in conformance with the City's current
practices and policies.
3.01 PAYMENT OF REVENUES
Payment of Revenues. In consideration for the obligations of the City under this
Agreement, Services Provider shall remit an amount equal to twenty percent (20%) of all receipts
and revenues received or derived directly or indirectly by Services Provider from or in
connection with the Carnival Services, less any amount of sales tax that Services Provider must
remit to state or local authorities (the "Payment"). Services Provider shall remit the Payment to
the City by July 14, 2017, by tendering same to the City's Director of Parks and Recreation along
with an audited or sworn statement showing revenues attributable to the Carnival Services.
Review of Records. The City shall have the right at any time to review or audit the
Service Provider's books, statements, and records related to the amounts attributable to the
Carnival Services and recalculate any amount determined to be payable under this Agreement.
Any additional amount due to the City as a result of the City's review shall be paid within ten
(10) days following written notice to Services Provider.
Supplemental Agreements. The terms of this Agreement may be modified by written
Supplemental Agreement hereto, duly authorized by City Council or City Manager action, if City
determines that there has been a significant change in (1) the scope, complexity, or character of
the services to be performed; or (2) the duration of the work. Any such Supplemental Agreement
must be executed by both parties within the period specified as the term of this Agreement.
Services Provider shall not perform any work or incur any additional costs prior to the execution,
by both parties, of such Supplemental Agreement.
4.01 TERMINATION
This Agreement may be terminated subject to the following conditions:
(1) By City for reasons of its own, with or without cause, and not subject to the
mutual consent of any other party, such written termination notice to be given to the other party
not less than ten (10) days prior to termination.
(2) By mutual agreement and consent of the parties, such agreement to be in writing.
(3) By either party for failure by the other party to perform the services set forth
herein in a satisfactory manner, such termination notice to be given in writing to the other party.
(4) By either party for failure by the other party to fulfill its obligations herein.
(5) By satisfactory completion of all services and obligations described herein.
Should City terminate this Agreement as herein provided, no fees other than fees due and
payable at the time of termination shall thereafter be paid to the City. Termination under this
section shall not relieve the terminated party of any obligations or liabilities which occurred prior
to cancellation. Upon City's delivery of the referenced notice to Services Provider, Services
Provider shall discontinue all services in connection with the performance of this Agreement and
shall proceed to cancel promptly all existing orders and contracts insofar as such orders and
contracts are associated with this Agreement. The parties agree that Services Provider is not
entitled to compensation for services it would have performed or revenue it would have received
under the Agreement.
5.01 INDEPENDENT CONTRACTOR STATUS
Services Provider is an independent contractor, and is not a City employee. Services
Provider's employees or subcontractors are not City employees. This Agreement does not create
a partnership, employer-employee, or joint venture relationship. No party has authority to enter
into contracts as agent for the other party. Services Provider and City agree to the following
rights consistent with an independent contractor relationship:
(1) Services Provider has the right to perform services for others during the term
hereof.
(2) Services Provider has the sole right to control and direct the means, manner and
method by which services required by this Agreement will be performed.
(3) Services Provider has the right to hire assistants as subcontractors, or to use
employees to provide the services required by this Agreement.
(4) Services Provider or its employees or subcontractors shall perform services
required hereunder, and City shall not hire, supervise, or pay assistants to help Services Provider.
(5) Neither Services Provider nor its employees or subcontractors shall receive
training from City in skills necessary to perform services required by this Agreement.
(6) City shall not require Services Provider or its employees or subcontractors to
devote full time to performing the services required by this Agreement.
(7) Neither Services Provider nor its employees or subcontractors are eligible to
participate in any employee pension, health, vacation pay, sick pay, or other fringe benefit plan of
City.
6.01 NON -SOLICITATION
All parties hereto agree that they shall not directly or indirectly solicit for employment,
employ, or otherwise retain staff of the other during the term of this Agreement.
7.01 WARRANTIES
Services Provider warrants that all services performed hereunder shall be performed
consistent with generally prevailing professional or industry standards, and shall be performed in
a professional and workmanlike manner. Services Provider further warrants that all equipment,
machinery, and materials provided pursuant to this Agreement meet or exceed all state, federal
and local laws, rules and regulations and that all Personnel have all required training and
certifications necessary to operate such equipment, machinery and materials.
8.01 INDEMNIFICATION
Services Provider agrees to hold harmless, exempt, and indemnify City, its officers,
agents, directors, servants, representatives and employees, from and against any and all suits,
actions, legal proceedings, demands, costs, expenses, losses, damages, fines, penalties, liabilities
and claims of any character, type, or description, including but not limited to any and all
expenses of litigation, court costs, attorneys fees and all other costs and fees incident to any work
done or services provided by Services Provider as a result hereof.
In no event shall either party be liable to the other for special or consequential damages,
statutory or otherwise.
9.01 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party may
assign any rights or delegate any duties under this Agreement without the other party's prior
written approval.
10.01 LOCAL, STATE AND FEDERAL TAXES
Services Provider shall pay all income taxes, and FICA (Social Security and Medicare
taxes) incurred while performing services under this Agreement.
If requested, City shall provide Services Provider with a certificate from the Texas State
Comptroller indicating that City is a non-profit corporation and not subject to State of Texas
Sales and Use Tax.
11.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
Services Provider, its consultants, agents, employees and subcontractors shall use best
efforts to comply with all applicable federal and state laws, the Charter and Ordinances of the
City of Round Rock, as amended, and with all applicable rules and regulations promulgated by
local, state and national boards, bureaus and agencies. Services Provider shall further obtain all
permits, licenses and the like required in the performance of the services contracted for herein,
and same shall belong solely to City at the expiration of the term of this Agreement.
12.01 GRATUITIES AND BRIBES
City may, by written notice to Services Provider, cancel this Agreement without liability
if it is determined by City that gratuities and/or bribes in the form of entertainment, gifts, or
otherwise were offered or given by Services Provider or its agents or representatives to any City
officer, employee or elected representative with respect to the performance of this Agreement. In
addition, Services Provider may be subject to penalties stated in Title 8 of the Texas Penal Code.
13.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then and in that event demand may be made to the other
party for written assurance of intent to perform. In the event that no written assurance is given
within the reasonable time specified when such demand was made, then and in that event the
demanding party may treat such failure as an anticipatory repudiation of this Agreement.
14.01 SERVICES OBTAINED FROM ALTERNATE SOURCES
If Services Provider cannot provide the services as specified, City reserves the right and
option to obtain the services from another source or sources.
15.01 DEFAULT
If Services Provider abandons or defaults under this Agreement and is a cause of City
purchasing services elsewhere, then Services Provider agrees that it may be charged the
difference in cost, if any, and that it will not be considered in the re -advertisement of the service
and that it may not be considered in future advertisements for the same type of work unless the
scope of work is significantly changed.
Services Provider shall be declared in default under this Agreement if it does any of the
following:
(1) Fails to make any payment in full when due;
(2) Fails to fully, timely and faithfully perform any of its material obligations under this
Agreement;
(3) Fails to provide adequate assurance of performance under "Right to Assurance"
section herein; or
(4) Becomes insolvent or seeks relief under or is involuntarily brought under the
bankruptcy laws of the United States.
16.01 STANDARD OF CARE
Services Provider represents that it is specially trained, experienced and competent to
perform all of the services, responsibilities and duties specified herein and that such services,
responsibilities and duties shall be performed, whether by Services Provider or designated
subconsultants, in a manner according to generally accepted industry practices.
17.01 INSURANCE
Services Provider shall meet all requirements as stated in Attachment A "City of Round
Rock Insurance Requirements."
18.01 CITY'S REPRESENTATIVE
City hereby designates the following representative(s) authorized to act in its behalf with
regard to this Agreement:
Rick Atkins
Director, Parks & Recreation Department
301 West Bagdad, Suite 250
Round Rock, TX 78664
512-218-5540
ricka@Lound-rock.tx.us
round-rock.tx.us
19.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given (1) when delivered personally to the recipient's address as
stated in this Agreement; or (2) three days after being deposited in the United States mail, with
postage prepaid to the recipient's address as stated in this Agreement.
Notice to Services Provider:
William Ritter d/b/a Fun Time Rentals
2258 FM 1854
Dale, Texas 78616
Notice to City:
Laurie Hadley Stephan L. Sheets
Assistant City Manager AND TO City Attorney
221 E. Main Street 309 E. Main Street
Round Rock, Texas 78664 Round Rock, Texas 78664
Nothing herein shall be construed to restrict the transmission of routine communications
between representatives of City and Services Provider.
20.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
21.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Services Provider and City. This Agreement may only be amended or supplemented by mutual
agreement of the parties hereto in writing, duly authorized by action of the City Manager or City
Council.
22.01 DISPUTE RESOLUTION
City and Services Provider hereby expressly agree that no claims or disputes between the
parties arising out of or relating to this Agreement or a breach thereof shall be decided by any
arbitration proceeding, including without limitation, any proceeding under the Federal
Arbitration Act (9 USC Section 1-14) or any applicable state arbitration statute.
23.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this section shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
24.01 MISCELLANEOUS PROVISIONS
Standard of Care. Services Provider represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
Time is of the Essence. Services Provider understands and agrees that time is of the
essence and that any failure of Services Provider to fulfill obligations for each portion of this
Agreement within the agreed timeframes will constitute a material breach of this Agreement.
Services Provider shall be fully responsible for its delays or for failures to use best efforts in
accordance with the terms of this Agreement. Where damage is caused to City due to Service
Provider's failure to perform in these circumstances, City may pursue any remedy available
without waiver of any of City's additional legal rights or remedies.
Force Majeure. Neither City nor Service Provider shall be deemed in violation of this
Agreement if it is prevented from performing any of its obligations hereunder by reasons for
which it is not responsible as defined herein. However, notice of such impediment or delay in
performance must be timely given, and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together, shall constitute one and the same instrument.
IN WITNESS WHEREOF, City and Services Provider have executed this Agreement
on the dates indicated.
City of Round Rock, Texas
By.cS�Z
Printed Name: F ,)
Title:
Date Signed: o ',_ / l f /e_�'
For City, Attest:
By: S& �— - &Wz
Sara L. White, City Clerk
William Ritter d/b/a Fun Time Rentals
By: ; _ }
Printed Name:
Title: oL-<
Date Signed:
ATTACHMENT A
CITY OF ROUND ROCK
INSURANCE REQUIREMENTS
1. INSURANCE: The Vendor shall procure and maintain at its sole cost and expense for the duration
of the contract or purchase order resulting from a response to this-bid/Specification insurance
against claims for injuries to persons or damages to property which may arise from or in
connection with the performance of the work as a result of this bid by the successful bidder, its
agents, representatives, volunteers, employees or subcontractors.
1.1. Certificates of Insurance and endorsements shall be f imished to the City and approved
by the City before work commences.
1.2. The following standard insurance policies shall be required:
1.2.1. General Liability Policy
1.2.2. Automobile Liability Policy
1.2.3. Worker's Compensation Policy
1.3. The following general requirements are applicable to all policies:
1.3.1. Only insurance companies licensed and admitted to do business in the State of
Texas shall be accepted.
1.3.2. Deductibles shall be listed on the Certificate of Insurance and are acceptable
only on a per occurrence basis for property damage only.
1.3.3. Claims made policies shall not be accepted, except for Professional Liability
Insurance.
1.3.4. Upon request, certified copies of all insurance policies shall be furnished to the
City
1.3.5. Policies shall include, but not be limited to, the following minimum limits:
1.3.5.1. Minimum Bodily Injury Limits of $300,000.00 per occurrence.
1.3.5.2. Property Damage Insurance with minimum limits of $50,000.00 for
each occurrence.
1.3.5.3. Automobile Liability Insurance for all owned, non -owned, and hired
vehicles with minimum limits for Bodily Injury of $100,000.00 each
person, and $300,000.00 for each occurrence, and Property
Damage Minimum limits of $50,000.00 for each occurrence.
1.3.5.4. Statutory Worker's Compensation Insurance and minimum
$100,000.00 Employers Liability Insurance.
1.3.6. Coverage shall be maintained for two years minimum after the termination of the
Contract.
1.4. The City shall be entitled, upon request, and without expense to receive copies of
insurance policies and all endorsements thereto and may make reasonable request for
deletion, revision, or modification of particular policy terms, conditions, limitations, or
exclusions (except where policy provisions are established by law or regulation binding
either of the parties hereto or the underwriter of any of such policies). Upon such request
by the City, the Vendor shall exercise reasonable efforts to accomplish such changes in
policy coverage and shall pay the cost thereof. All insurance and bonds shall meet the
requirements of the bid specification and the insurance endorsements stated below.
I.S. Vendor agrees that with respect to the required insurance, all insurance contracts and
certificate(s) of insurance will contain and state, in writing, on the certificate or its
attachment, the following provisions:
1.5.1. Provide for an additional insurance endorsement clause declaring the Vendor's
insurance as primary.
1.5.2. Name the City and its officers, employees, and elected officials as additional
insured's, (as the interest of each insured may appear) as to all applicable
coverage.
1.5.3. Provide thirty days notice to the City of cancellation, non -renewal, or material
changes
1.5.4. Remove all language on the certificate of insurance indicating:
1.5.4.1. That the insurance company or agent/broker shall endeavor to notify
the City; and,
1.5.4.2. Failure to do so shall impose no obligation of liability of any kind
upon the company, its agents, or representatives.
1.5.5. Provide for notice to the City at the addresses listed below by registered mail:
1.5.6. Vendor agrees to waive subrogation against the City, its officers, employees,
and elected officials for injuries, including death, property damage, or any other
loss to the extent same may be covered by the proceeds of insurance.
1.5.7. Provide that all provisions of this contract concerning liability, duty, and standard
of care together with the Indemnification provision, shall be underwritten by
contractual liability coverage sufficient to include such obligations within
applicable policies.
1.5.8. All copies of the Certificate of Insurance shall reference the project name, bid
number or purchase order number for which the insurance is being supplied.
1.5.9. Vendor shall notify the City in the event of any change in coverage and shall
give such notices not less than thirty days prior notice to the change, which
notice shall be accomplished by a replacement Certificate of Insurance.
1.5.10. All notices shall be mailed to the City at the following addresses:
Assistant City Manager City Attorney
City of Round Rock City of Round Rock
221 East Main 309 East Main
Round Rock, TX 78664-5299 Round Rock, TX 78664
6. WORKERS COMPENSATION INSURANCE
6.1. Texas Labor Code, Section 406.098 requires workers' compensation insurance coverage
for all persons providing services on building or construction projects for a governmental
entity.
6.1.1. Certificate of coverage ("certificate") - A copy of a certificate of insurance, a certificate of
authority to self -insure issued by the Texas Workers' Compensation
Commission, or a coverage agreement (fWCC-81, TWCC-82, TWCC-83, or
TWCC-84), showing statutory workers' compensation insurance coverage for
the person's or entity's employees providing services on a project, for the
duration of the project.
6.1.2. Duration of the project - includes the time from the beginning of the work on the
project until the CONTRACTOR'S /person's work on the project has been
completed and accepted by the OWNER.
6.2. Persons providing services on the project ("subcontractor") in Section 406.096 - includes
all persons or entities performing all or part of the services the CONTRACTOR has
undertaken to perform on the project, regardless of whether that person contracted
directly with the CONTRACTOR and regardless of whether that person has employees.
This includes, without limitation, independent contractors, subcontractors, leasing
companies, motor carriers, owner -operators, employees of any such entity, or employees
of any entity, which furnishes persons to provide services on the project. "Services"
include, without limitation, providing, hauling, or delivering equipment or materials, or
providing labor, transportation, or other service related to a project. "Services" does not
include activities unrelated to the project, such as food/beverage vendors, office supply
deliveries, and delivery of portable toilets.
6.3. The CONTRACTOR shall provide coverage, based on proper reporting of classification
codes and payroll amounts and filing of any coverage agreements, that meets the
statutory requirements of Texas Labor Code, Section 401.011(44) for all employees of the
CONTRACTOR providing services on the project, for the duration of the project.
6.4. The CONTRACTOR must provide a certificate of coverage to the OWNER prior to being
awarded the contract.
6.5. If the coverage period shown on the CONTRACTOR'S current certificate of coverage
ends during the duration of the project, the CONTRACTOR must, prior to the end of the
coverage period, file a new certificate of coverage with the OWNER showing that
coverage has been extended.
6.6. The CONTRACTOR shall obtain from each person providing services on a project, and
provide to the OWNER:
6.6.1. a certificate of coverage, prior to that person beginning work on the project, so
the OWNER will have on file certificates of coverage showing coverage for all
persons providing services on the project; and
6.6.2. no later than seven calendar days after receipt by the CONTRACTOR, a new
certificate of coverage showing extension of coverage, if the coverage period
shown on the current certificate of coverage ends during the duration of the
project.
6.7. The CONTRACTOR shall retain all required certificates of coverage for the duration of
the project and for one year thereafter.
6.8. The CONTRACTOR shall notify the OWNER in writing by certified mail or personal
delivery, within 10 calendar days after the CONTRACTOR knew or should have known,
or any change that materially affects the provision of coverage of any person providing
services on the project.
6.8. The CONTRACTOR shall post on each project site a notice, in the text, form and manner
prescribed by the Texas Workers' Compensation Commission, informing all persons
providing services on the project that they are required to be covered, and stating how a
person may verify coverage and report lack of coverage.
6.10. The CONTRACTOR shall contractually require each person with whom it contracts to
provide services on a project, to:
6.10.1. provide coverage, based on proper reporting of classification codes and payroll
amounts and filing of any coverage agreements, that meets the statutory
requirements of Texas Labor Code, Section 401.011(44) for all its employees
providing services on the project, for the duration of the project;
6.10.2. provide to the CONTRACTOR, prior to that person beginning work on the
project, a certificate of coverage showing that coverage is being provided for all
employees of the person providing services on a project, for the duration of the
project;
6.10.3. provide the CONTRACTOR, prior to the end of the coverage period, a new
certificate of coverage showing extension of coverage, if the coverage period
shown on the current certificate of coverage ends during the duration of the
project;
6.10.3.1. obtain from each other person with whom it contracts, and provide to
the CONTRACTOR:
6.10.3.1.1. a certificate of coverage, prior to the other person
beginning work on the project; and
6.10.3.1.2. a new certificate of coverage showing extension of
coverage, prior to the end of the coverage period, if
the coverage period shown on the current certificate
of coverage ends during the duration of the project
6.10.3.2. retain all required certificates of coverage on file for the duration of
the project and for one year thereafter;
6.10.3.3. notify the OWNER in writing by certified mail or personal delivery,
within 10 calendar days after the person knew or should have
known, of any change that materially affects the provision of
coverage of any person providing services on the project; and
6.10.3.4. contractually require each person with whom it contracts, to perform
as required by paragraphs (Athru G), with the certificates of
coverage to be provided to the person for whom they are providing
services.
6.10.3.5. By signing the solicitation associated with this specification, or
providing, or causing to be provided a certificate of coverage, the
Contractor is representing to the Owner that all employees of the
Contractor who will provide services on the project will be covered
by workers' compensation coverage for the duration of the project,
that the coverage will be based on proper reporting of classification
codes and payroll amounts, and that all coverage agreements will
be filed with the appropriate insurance carrier or, in the case of a
self-insured, with the Commission's Division of Self -Insurance
Regulation. Providing Use or misleading information may subject
the Contractor to administrative penalties, criminal penalties, civil
penalties, or other civil actions.
6.10.3.6. The Contractor's failure to comply with any of these provisions is a
breach of contract by the Contractor that entities the Owner to
declare the contract void if the Contractor does not remedy the
breach within ten calendar days after receipt of notice of breach
from the owner.
ATTACHMENT A
CITY OF ROUND ROCK
INSURANCE REQUIREMENTS
1. INSURANCE: The Vendor shall procure and maintain at its sole cost and expense for the duration
of the contract or purchase order resulting from a response to this bid/Specification insurance
against claims for injuries to persons or damages to Property which may arise from or in
connection with the performance of the work as a result oft is bid by the successful bidder, its
agents, representatives, volunteers, employees or subcontractors.
1.1. Certificates of Insurance and endorsements shall be furnished to the City and approved
by the City before work commences.
1.2. The following standard insurance policies shall be required:
1.2.1. General Liability Policy
1.2.2. Automobile Liability Policy
1.2.3. Worker's Compensation Policy
1.3. The following general requirements are applicable to all policies:
1.3.1. Only insurance companies licensed and admitted to do business in the State of
Texas shall be accepted.
1.3.2. Deductibles shall be listed on the Certificate of Insurance and are acceptable
only on a per occurrence basis for property damage only.
1.3.3. Claims made policies shall not be accepted, except for Professional Liability
Insurance.
1.3.4. Upon request, certified copies of all insurance policies shall be furnished to the
City
1.3.5. Policies shall include, but not be limited to, the following minimum limits:
1.3.5.1. Minimum Bodily Injury Limits of $300,000.00 per occurrence.
1.3.5.2. Property Damage Insurance with minimum limits of $50,000.00 for
each occurrence.
1.3.5.3. Automobile Liability Insurance for all owned, non -owned, and hired
vehicles with minimum limits for Bodily Injury of $100,000.00 each
person, and $300,000.00 for each occurrence, and Property
Damage Minimum limits of $50,000.00 for each occurrence.
1.3.5.4. Statutory Worker's Compensation Insurance and minimum
$100,000.00 Employers Liability Insurance.
1.3.6. Coverage shall be maintained for two years minimum after the termination of the
Contract.
1.4. The City shall be entitled, upon request, and without expense to receive copies of
insurance policies and all endorsements thereto and may make reasonable request for
deletion, revision, or modification of particular policy terms, conditions, limitations, or
exclusions (except where policy provisions are established by law or regulation binding
either of the parties hereto or the underwriter of any of such policies). Upon such request
by the City, the Vendor shall exercise reasonable efforts to accomplish such changes in
policy coverage and shall pay the cost thereof. All insurance and bonds shall meet the
requirements of the bid specification and the insurance endorsements stated below.
1.5. Vendor agrees that with respect to the required insurance, all insurance contracts and
certificate(s) of insurance will contain and state, In writing, on the certificate or its
attachment, the following provisions:
1.5.1. Provide for an additional insurance endorsement clause declaring the Vendor's
insurance as primary.
1.5.2. Name the City and its officers, employees, and elected officials as additional
Insured's, (as the interest of each insured may appear) as to all applicable
coverage.
1.5.3. Provide thirty days notice to the City of cancellation, non -renewal, or material
changes
1.5.4. Remove all language on the certificate of insurance indicating:
1.5.4.1. That the insurance company or agent/broker shall endeavor to notify
the City; and,
1.5.4.2. Failure to do so shall impose no obligation of liability of any kind
upon the company, its agents, or representatives.
1.5.5. Provide for notice to the City at the addresses listed below by registered mail:
1.5.6. Vendor agrees to waive subrogation against the City, its officers, employees,
and elected officials for injuries, including death, property damage, or any other
loss to the extent same may be covered by the proceeds of insurance.
1.5.7. Provide that all provisions of this contract concerning liability, duty, and standard
of care together with the indemnification provision, shall be underwritten by
contractual liability coverage sufficient to include such obligations within
applicable policies.
I.S.S. All copies of the Certificate of Insurance shall reference the project name, bid
number or purchase order number for which the insurance is being supplied.
1.5.9. Vendor shall notify the City in the event of any change In coverage and shall
give such notices not less than thirty days prior notice to the change, which
notice shall be accomplished by a replacement Certificate of Insurance.
1.5.10. All notices shall be mailed to the City at the following addresses:
Assistant City Manager City Attomey
City of Round Rock City of Round Rock
221 East Main 309 East Main
Round Rock, TX 78664-5299 Round Rock, TX 78664
WORKERS COMPENSATION INSURANCE
6.1. Texas Labor Code, Section 406.098 requires workers' compensation insurance coverage
for all persons providing services on building or construction projects for a governmental
entity.
6.1.1. Certificate of coverage ("certificate") -A copy of a certificate of insurance, a certificate of
authority to self -insure issued by the Texas Workers' Compensation
Commission, or a coverage agreement (fWCC-81, TWCC-82, TWCC-83, or
TWCC-84), showing statutory workers' compensation insurance coverage for
the person's or entity's employees providing services on a project, for the
duration of the project.
6.1.2. Duration of the project - includes the time from the beginning of the work on the
project until the CONTRACTOR'S /person's work on the project has been
completed and accepted by the OWNER.
6.2. Persons providing services on the project ("subcontractor") in Section 406.096 - includes
all persons or entities performing all or part of the services the CONTRACTOR has
undertaken to perform on the project, regardless of whether that person contracted
directly with the CONTRACTOR and regardless of whether that person has employees.
This includes, without limitation, independent contractors, subcontractors, leasing
companies, motor carriers, owner -operators, employees of any such entity, or employees
of any entity, which furnishes persons to provide services on the project. "Services"
include, without limitation, providing, hauling, or delivering equipment or materials, or
providing labor, transportation, or other service related to a project. "Services" does not
include activities unrelated to the project, such as food beverage vendors, office supply
deliveries, and delivery of portable toilets.
6.3. The CONTRACTOR shall provide coverage, based on proper reporting of classification
codes and payroll amounts and filing of any coverage agreements, that meets the
statutory requirements of Texas Labor Code, Section 401.011(44) for all employees of the
CONTRACTOR providing services on the project, for the duration of the project.
6.4. The CONTRACTOR must provide a certificate of coverage to the OWNER prior to being
awarded the contract.
6.6. If the coverage period shown on the CONTRACTOR'S current certificate of coverage
ends during the duration of the project, the CONTRACTOR must, prior to the end of the
coverage period, file a new certificate of coverage with the OWNER showing that
coverage has been extended.
6.6. The CONTRACTOR shall obtain from each person providing services on a project, and
provide to the OWNER:
6.6.1. a certificate of coverage, prior to that person beginning work on the project, so
the OWNER will have on file certificates of coverage showing coverage for all
persons providing services on the project; and
6.6.2. no later than seven calendar days after receipt by the CONTRACTOR, a new
certificate of coverage showing extension of coverage, if the coverage period
shown on the current certificate of coverage ends during the duration of the
project.
6.7. The CONTRACTOR shall retain all required certificates of coverage for the duration of
the project and for one year thereafter.
6.8. The CONTRACTOR shall notify the OWNER in writing by certified mail or personal
delivery, within 10 calendar days after the CONTRACTOR knew or should have known,
or any change that materially affects the provision of coverage of any person providing
services on the project.
6.9. The CONTRACTOR shall post on each project site a notice, in the text, form and manner
prescribed by the Texas Workers' Compensation Commission, informing all persons
providing services on the project that they are required to be covered, and stating how a
person may verify coverage and report lack of coverage.
6.10. The CONTRACTOR shall contractually require each person with whom it contracts to
provide services on a project, to:
6.10.1. provide coverage, based on proper reporting of classification codes and payroll
amounts and filing of any coverage agreements, that meets the statutory
requirements of Texas Labor Code, Section 401.011(44) for all its employees
providing services on the project, for the duration of the project;
6.10.2. provide to the CONTRACTOR, prior to that person beginning work on the
project, a certificate of coverage showing that coverage is being provided for all
employees of the person providing services on a project, for the duration of the
project;
6.10.3. provide the CONTRACTOR, prior to the end of the coverage period, a new
certificate of coverage showing extension of coverage, if the coverage period
shown on the current certificate of coverage ends during the duration of the
project;
6.10.3.1. obtain from each other person with whom it contracts, and provide to
the CONTRACTOR:
6.10.3.1.1. a certificate of coverage, prior to the other person
beginning work on the project; and
6.10.3.1.2. a new certificate of coverage showing extension of
coverage, prior to the end of the coverage period, if
the coverage period shown on the current certificate
of coverage ends during the duration of the project
6.10.3.2. retain all required certificates of coverage on file for the duration of
the project and for one year thereafter,
6.10.3.3. notify the OWNER in writing by certified mail or personal delivery,
within 10 calendar days after the person knew or should have
known, of any change that materially affects the provision of
coverage of any person providing services on the project; and
6.10.3.4. contractually require each person with whom it contracts, to perform
as required by paragraphs (A thru G), with the certificates of
coverage to be provided to the person for whom they are providing
services.
6.10.3.5. By signing the solicitation associated with this specification, or
providing, or causing to be provided a certificate of coverage, the
Contractor is representing to the Owner that all employees of the
Contractor who will provide services on the project will be covered
by workers' compensation coverage for the duration of the project,
that the coverage will be based on proper reporting of classification
codes and payroll amounts, and that all coverage agreements will
be filed with the appropriate insurance carrier or, in the case of a
self-insured, with the Commission's Division of Self -Insurance
Regulation. Providing false or misleading information may subject
the Contractor to administrative penalties, criminal penalties, civil
penalties, or other civil actions.
6.10.3.6. The Contractor's failure to comply with any of these provisions is a
breach of contract by the Contractor that entitles the Owner to
declare the contract void if the Contractor does not remedy the
breach within ten calendar days after receipt of notice of breach
from the owner.
City of Round Rock
IOUND ROCK
XA5 Agenda Item Summary
Agenda Number:
Title: Consider authorizing an Agreement for Forth of July Carnival Operation
with Fun Time Rentals.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 2/17/2017
Dept Director: Rick Atkins, Director
Cost: $0.00
Indexes:
Attachments: LAF Carnival Operation Agreement.pdf, Back-up Carnival Operation
Agreement.pdf
Department: Parks and Recreation Department
Text of Legislative File CM -2017-1325
Consider authorizing an Agreement for Forth of July Carnival Operation with Fun Time
Rentals.
Each year at the July 4th Frontier Days event, we partner with Fun Time Rentals to
provide 10 rides for families to enjoy. We have never paid for this service as part of the
contract. The City under this agreement will receive 20% of all receipts and revenues
from carnival operation. On average, the City receives $3,000 to $4,000 in revenue
each year as result of this partnership. Fun Time Rentals also provides staff to operate
all attractions and no City staff in needed to run the carnival porting of the event.
City of Round Rock Page 1 Printed on 211612017