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MINUTE BOOK 37 1997-1998 . 1 August 12,1997 The Round Rock City Council met in a Special Called Session on Tuesday, August 12, 1997 at 6:00 p.m. in the City Council Chamber, 221 E. Main Street. ROLL CALL: Those members present were Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Mayor Charles Culpepper was out of town on business. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. PUBLIC HEARINGS: 3.A. Consider a public hearing concerning the annexation of 66.497 acres of land out of the P.A. Holder Survey. A-297. (Round Rock High School No 4) Joe Vining made the staff presentation. This is the first of two required public hearings. The second public hearing is scheduled for Thursday, August 14`h at the Council's regular meeting. The purpose of this annexation is for the development of a fourth Round Rock ISD high school. The proposed site is located on the south side of Bowman Road, adjacent to Hopewell Middle School, between the Meadows at Chandler Creek Subdivision, and Mesa Ridge Subdivision. In response to Councilman Morgan's question, Vining said that the plans for the school included a football stadium, a number of practice fields, and two baseball diamonds. The FFA (Future Farmers of America) facility was eliminated from the original plan because the School District decided to have a more centrally located facility that will be of equal distance to all the schools. Councilman Morgan expressed his concern on how the extra curricular activities that were held at the school would affect the surrounding residential areas. Vining noted that staff met with representatives of the School District and directed them to work with the neighborhood on their plans for the school. The District complied and they received input from the surrounding neighbors. Vining added that it was his understanding that the site plan was • changed to address the concerns from the neighborhoods but staff had not received a copy of the revised site plan. Concerns that were addressed were that the football and baseball stadiums be relocated as far away as possible from the single family housing, the drainage will be addressed by the on going Public Works projects in that area, and the three"stub" streets on the high school tract will be closed off because the neighborhoods were adamantly opposed to having traffic going through their neighborhoods to the school. August 12,1997 Councilman Stluka said that he saw a very impressive visual presentation of the proposed facility by the architect at a Rotary Club meeting. He asked Vining to arrange for the Council see that presentation prior to the next step of the annexation and zoning of the school tract. Councilman Stewart expressed his concern of having the same parking problems at the new school site that are experienced at Round Rock High School. Vining said that the architect • was informed about the parking situation at the high school but he had not seen the site plan to see if the architect had made any revisions. Vining added that staff discussed the possibility of having to create a parking district along the edges of the school tract. The County will also need to consider a similar plan for the Meadows at Chandler Creek. Councilman Stewart said, "Now is the time to solve the parking problem instead of putting a band-aid on it like we did for years at Round Rock High School." Councilwoman Chavez asked Vining to see if he could get the video or site plans for the school, that Councilman Stluka referred to, for.discussion at Friday's Council work session. Mayor Pro-tem Palmer opened the public hearing. There being no public testimony, the public hearing was closed. 3.B. Consider a public hearing concerning:the annexation of 6.002 acres of land out of the N.B. Anderson Survey; A-29. (Behrens Tracts Joe Vining made the staff presentation. This is the first of two required public hearings. The second public hearing is scheduled for Thursday, August 14'hat the Council's regular meeting. This tract of land is located in Round Rock's extra- territorial jurisdiction on the southeast corner of the City, between County Road 115 and Settlement Drive, and known as Round Rock Glen. The owners of the tract submitted a petition for voluntary annexation in order to qualify for City services to a proposed subdivision to be known as Zunker Meadows. A concern was expressed by the residents that live on Lake Drive was whether or not Lake Drive will become a through street. Vining said that, currently,staff does not see a need to extend Lake Drive all the way through to Settlement Drive. The developer plans to have his • primary access from Settlement Drive and either a.cul-de-sac or right angle turn into the subdivision will be developed. Mayor Pro-tem Palmer asked what was proposed to keep traffic from cutting across the easement to Lake Drive. Mr. Brady Behrens, owner of the tract, said that there will be about 98 feet of easement on Lake Drive that will remain unpaved. There has been a number of August 12,1997 discussions between representatives of Round Rock Christian Church and the homeowners on Lake Drive about Lake Drive not becoming a through street and about placing barricades, berms and landscaping to keep people from driving;;,.,through the easement to Lake Drive. The Homeowners Association in Round Rock Glen will provide signs that say"This is not a through • street." Behrens said, "My intent now is to put a privacy fence on the western side of my property and it would continue across the right-of-way." He added that the easement was granted several years ago for Lake Drive to actually continue all the way through but it was never properly filed or totally dedicated to the public so.it has become more or less an access easement. Currently, the Church doesn't need that access because they received a driveway access from George Adams who owns the property to the west of the Church and in front of his property but some time in the future the Church would need a driveway access off of Lake Drive. Mayor Pro-tem Palmer opened the public hearing. There being no public testimony, the public hearing was closed. 3.C. Consider a public hearing concerning the annexation of 0.218 acres of land out of • the N.B. Anderson Survey, A-29. Round Rock Christian Church) Joe Vining made the staff presentation. This is the first of two required public hearings. The second public hearing is scheduled for Thursday,August 14t'at the Council's regular meeting. This property is owned by Round Rock Christian Church and they will be dedicating it as public right-of-way. This property and the property that Mr. Behrens is dedicating will be enough right-of-way to construct a City standard street to access the Zunker Meadows Subdivision. In response to Councilman Morgan's question, Vining explained how access to both properties is being proposed. Mayor Pro-tem Palmer opened the public hearing. There being no public testimony, the public hearing was closed. ADJOURNMENT: • There being no further business, the meeting adjourned at 6:13 p.m. Respectfully submitted, Joanne Land, Assistant City Manager/ City Secretary 4 August 14,1997 The Round Rock City Council met in Work Session and Regular Session on Thursday, August 14, 1997 in the City Council Chamber, 221 E. Main Street. CALL WORK SESSION TO ORDER- 6:00 P.M. ROLL CALL: Those members present were Mayor Charles Culpepper, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha • Chavez and Councilman Jimmy Joseph. Mayor Pro-tem Earl Palmer was out of town. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. WORK SESSION: 3.A. Consider presentation by Sarah Hutchinson of Watson Wyatt regarding the City employee Compensation Study. Sarah Hutchinson of Watson Wyatt & Company gave an update on the Compensation System and Performance Management Redesign for City employees, the data sources that were used, the cities that were used for comparison, the interim results, and budget impact. The Market Analysis Results • The City's desired market position is to be at the market on average • Currently, the City is "on average" at 87% of the market • A market adjustment will be needed • Some departments are"closer"to market then others Budgetary Impact • To move to market => 11% increase in overall payroll $1.1 million dollar impact • Public Safety Employees => Sworn police officers- $410,000 => Sworn firefighters -'$340,000 • • All other City Departments - $450,000 . Current Market Positions • Sworn firefighters -- 82% of market on average • Sworn police officers -- 87% of market on average • All other city employees -- 89% of market on average August 14,1997 Implementation Recommendation • Do not distribute funds across the board • Distribute funds based by departments. • Within departments, for individual distributions consider • => whether an employee's pay is in range => an employee's time in their job => an employee's pay compared to others in the same job => an employee's pay compared to market Recommended Average Increase Department by Department • Fire (Sworn) 21% • Police(Sworn) 15% • All Other Departments 4% - 13% Ms. Hutchinson also outlined the schedule for the next steps in the study. Joanne Land thanked Ms. Hutchinson for all the hard work that she has done. CALL REGULAR SESSION TO ORDER- 7:00 P.M. • PLEDGE OF ALLEGIANCE Mayor Culpepper dispensed with the order of the agenda and read a proclamation proclaiming August 23 - 24, 1997 as "The Reverend Oscar B. Howard, Jr. Days in Round Rock. Reverend Howard will celebrate 15 years of service to Freedom Home Baptist Church. Reverend Howard was present to accept the proclamation. ROLL CALL: Those members present were Mayor Charles Culpepper, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Mayor Pro-tem Earl Palmer was out of town on family business. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. • APPROVAL OF MINUTES: Regular Session July 24 1997 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. OTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart August 14,1997 Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Mayor Pro-tem Earl Palmer • ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: None PROCLAMATIONS: This item was addressed earlier in the meeting. PRESENTATIONS: 10.A. Consider a presentation concerning a proposed agreement between the City of Round Rock and the Lower Colorado River Authority for effluent irrigation for the Forest Creek Golf Course. Jim Nuse made the staff presentation. This proposed agreement will allow the City to begin to use treated effluent to irrigate the golf course. The cost for the effluent is established as the power cost for pumping. He highlighted sections of the agreement which included: Article 3, the payment formula, termination, and life of the contract. In response to • Councilman Stewart's question, Nuse explained the formula used in the calculations. Nuse added that the line was already in place for this project. The 8 inch line will be ready by next Spring and it will not be over the recharge zone. 10.B. Consider a presentation concerning amendments to nine (9l tax abatement agreements. Joe Vining made the staff presentation. The Williamson County Appraisal District (WCAD) has reviewed our tax abatement agreements and has requested minor wording changes to nine agreements. The changes clarify the City's intent to include personal property and equipment as items eligible for abatement. Those companies are: Cintas Corporation, Weed Instrument Company, Micro-Bac International, Inc., McNeil Consumer Products Company, a Division of McNeil-PCC, Inc., Sysco Food Services of Austin, Inc. , Cypress Semiconductor, • Inc., Prudential Overall Supply, Inc., Mid-State Plastics, and Tellabs Operations, Inc. Also, the Prudential Overall Supply agreement and Cintas.Corporation agreement include an amendment that revises their effective date. In response to Mayor Culpepper's question, Vining said, "The abatements are not being redone. We are just clarifying the language to make the Appraisal District's job a little easier." Vil August 14,1997 PUBLIC HEARINGS: 11.A. Consider public testimony concerning amending Chapter 11 of the City of Round Rock Code of Ordinances (1995 Edition) Section 11.317. Height and Placement Requirements. t" Joe Vining made the staff presentation. This proposal amends Section 11.317 of the Zoning • Ordinance by including a total of six written policies in place of the original three, and by adding certain new information to the table in this section. The amendments address setbacks, the terms "normal" and"special"have been reversed in the proposed policies. A"normal" front setback is when the full width of any garage opens for vehicular access to a public street. A"special" front setback is when dwelling units have either: a) A side loading garage, meaning a garage which opens to an interior side lot line, or b) A rear loading garage, meaning a garage which opens to a rear lot line. This change will more accurately reflect the actual use of these terms in relation to the front setback; the policy was expanded to include a new 25 foot side street setback applicable to highway frontage roads; an existing policy was reworded for clarity; in regard to height, the only changes that appear on the Height and Replacement table of the ordinance are footnotes addressing height and setbacks for properties that abut Interstate Highway 35 and the reversal of the normal and special setbacks. Mayor Culpepper opened the public hearing. There being no public testimony, the public hearing was closed. I I.B. Consider a public hearing concerning the annexation of 66.497 acres of land out of the P.A. Holder Survey. A-297. (Round Rock High School No 4). Joe Vining made the staff presentation. This is the second of two required public hearings. The purpose of the annexation of this 66.497 acre tract is for the development of a fourth Round Rock ISD high school,parking, and recreation facilities. The proposed site is located on the south side of Bowman Road, adjacent to Hopewell Middle School, between the Meadows at Chandler Creek Subdivision, and Mesa Ridge Subdivision. • Councilman Stewart said, "What assurance can be given that we are going to have adequate parking and don't have to go back through what we had to go through at Round Rock High School to get these cars off the street because we always end up looking like the bad guys because the City didn't provide for this and it's our fault that the homeowners are blocked off or cars are parked in front of their houses?" 8 August 14,1997 Don Howard, Assistant Superintendent for Support Services, used a site plan to show the Council the layout of the school, parking, and recreation facilities. He added the configuration shows 770 parking spaces on the east side and 414 additional parking spaces for a total of 1,184 parking spaces. This is within about 100 spaces of the same number of parking spaces that are on campus at Round Rock High School. Howard said, "If you look at only student parking at • 770 spaces, remembering that Freshman and Sophomores do not drive vehicles and that only about 2/3 of the Juniors and Seniors drive, this will hold the population probably of 2,000 or more. The school is being built to hold a population in the classrooms about 1500-1600. So when we get ready to add on to the fourth high school parking will be added at the same time so we will always be assured that we will have ample parking. The only egress on and off the property basically are the two entrances on Bowman and because of the type of the road it is, we would not want our students parking along there. So we do have more than sufficient space. I ran numbers out to about 2005 on our estimation and are still covered through 2005." Councilman Stewart said, "Then we can be assured that there won't be any student parking on the residential streets and walking onto campus." Mayor Culpepper added that a parking district may need to be created like the one at Round Rock High School. Howard added that the School District met periodically with the residents in the neighborhood to make sure the school fits their idea of the neighborhood. The one thing that the residents made very clear is that they do not want walk up traffic to the school; so the whole property will be fenced so students will not be able to walk up to the school. In response to Councilman Stewart's question, Howard said the parking lots will be lit with a low level light that points down and not into the residents back yards. The baseball, softball, and tennis courts will also be lit but generally the activities in those areas are finished by about 10:00 or 10:30 p.m. unless extra innings are needed. Those fields were set so the outfield lights would shine away from the houses. • Councilman Morgan said, "This is the first time that I have seen this plan today at lunch. I have got real serious concerns about this set up. I see this campus being jammed up against two existing neighborhoods as being a potential big problem. I see a marching field that's feet away from houses and they start marching sometimes at 6:30 or 7:00 in the morning. I see a parking lot with 700 parking places twenty or thirty feet away from all these houses. With all the August 14,1997 Don Howard, Assistant Superintendent for Support Services, used a site plan to show the Council t layout of the school, parking, and recreation facilities. He added the configurati shows 770 p king spaces on the east side and 414 additional parking spaces for a total of ,184 parking spaces. This is within about 100 spaces of the same number of parking space that are • on campus at Roun Rock High School. Howard said, "If you look at only student arking at 770 spaces, rememberin that Freshman and Sophomores do not ve vehicles d that only about 2/3 of the Juniors an Seniors drive, this will hold pul ion probabl of 2,000 or more. The school is being bui to hold a population in th 1 srooms about 500-1600. So when we get ready to add onto the urth high sc of g will be added at t e same time so we will always be assured that we will ve p arking. The only egre s on and off the property basically are the two entrances on an and b se of the type the road it is, we would not want our studentsarkin to there. So we ave more th sufficient ufficient space. I ran numbers out to out 2005 n o timation and are still ov red thro gh 2005." Councilman ewart a' , "The ' we can be sured that t re won't be any student parking on the r ident a eets and walking us." Mayor y r C e er added that a p di tact may eed to be created like the one at Round Rock High School. Howard added that the of District met periodically with the:residents in the neighborhood to mak sure the se fits their idea of the neighborhoo . The one thing that the residents made ve c that they do not want walk up traffic to the chool; so the whole property will be fenced so tud nts will not be le to walk up to the school. In response to Councilman Stew 's question, Howard said the parking lots will be lit with a low level light that points own and not into the residents back yards. a baseball, softball, and tennis courts will so be lit but generally the activities in those areas are 'shed by about 10:00 or 10:30 p.m. less'exira innings are needed. Those fields were set so the utfield • lights would shine aw from the houses. Councilm Morgan said, "This is the first time that I have seen this plan today at lun I have got rea serious concerns about this set up. I see this campus being jammed up against two existing n ighborhoods as being a potential big problem. I see a marching field that's feet away from uses and they start marching sometimes at 6:30 or 7:00 in the morning. I see a parking to with 700 parking places twenty or thirty feet away from all these houses. With all the 10 August 14,1997 activities I have got real serious concerns about this whole site looking like you are forcing the design to fit a site that probably is less than desirable. I see a quarter mile walk from the locker rooms to the baseball field. To me this doesn't look like a real good plan jammed up against these two neighborhoods." Howard had no response to Councilman Morgan's statement. • Councilman Morgan added, "If we had seen something earlier I think we could have talked about some things here but the design to me looks like it doesn't flow real well. The traffic getting in and out to the ballfields and the ballfields being completely on the other side of the football stadium. I have some real concerns about it because I am thinking on behalf of the neighbors there." Howard said the District was working with Mr. Vining's office and Mr. Vining asked the School District to try to purchase an egress off campus over to FM1460 so that students that live east and south of the campus would be able to leave that campus in a different direction. The District is in the process of currently doing that. As for the student parking, most campus activities are over about 9:00 to 9:30 p.m. except for ball games that are over about 10:00 to is 10:30 p.m. Other than that there is very little campus traffic after 9:30 p.m. The Neighborhood Associations in the area have been involved from the beginning on the layout of the school. The residents provided suggestions for the locations of the fields and parking lots. So at this point, the School District has a good consensus from the neighbors regarding the new school site plan. Councilman Morgan added, "I live maybe 6 or 7 blocks from Round Rock High School and know what the noise is like at certain times. I can't imagine what it will be like being 40 feet away." Councilman Stluka informed Mr. Howard that he saw a slide presentation made by the architect to the Rotary Club. That presentation may be beneficial to the Council at some point in time because it gives a different perspective. It would help even though it may not solve all the questions and problems. • Howard responded that the School District would like the Council to see the presentation. In response to a statement that Mr. Howard made earlier, Mayor Culpepper said that sophomores do drive because that was the year they.turn 16. Mayor Culpepper opened the public hearing. There being no public testimony, the public hearing was closed. August 14,1997 11.C. Consider a public hearing concerning the annexation of 6.002 acres of land out of the N.B. Anderson Survey, A-29. Behrens Tract. Joe Vining made the staff presentation. This is the second of two required public hearings. This tract of land is located in Round Rock's extraterritorial jurisdiction, between County Road 115 and Settlement Drive. The owners are • petitioning for voluntary annexation in order to qualify for city services to a proposed new subdivision to be known as Zunker Meadows. There will be a separation of undeveloped property from the end of Lake Drive to the end of the street going into Zunker Meadows to prevent through traffic on Lake Drive. Mayor Culpepper opened the public hearing. A resident of Lake Drive said that the residents on Lake Drive supported the request for annexation but they would like assurance from the Council and Planning and Zoning Commission that upon annexation that the right-of-travel on Lake Drive owned by Mr. Behrens would be vacated to insure that it would not become a through street at a later date. Vining responded that Mr. Behrens had committed to doing that. In response to Councilman Stewart's question, Mr. Behrens said that after discussion • with the homeowners on Lake Drive and representatives of the Church to the north of the subdivision a barricade will be placed at the entrance to Zunker Meadows to stop the through traffic. He added that there is a 25 foot easement in the front of the property to`the west of the subdivision that belongs to George Adams and was granted for access at the time that Mr. Adams and the Church bought their properties with the possibility of sometime in the future there will be a driveway that will extend from Lake Drive into the Church property. But at this time Mr. Behrens was not planning on having a City street go through. There being no further testimony, the public hearing was closed. 11.D. Consider a public hearing concerning the annexation of 0.218 acres of land out of the N.B. Anderson Survey. A-29: (Round Rock Christian Church). Joe Vining made the staff • presentation. This is the second of two required public hearings. This voluntary annexation petition was submitted by the Round Rock Christian Church. This tract of land is the difference that would make up the 50 foot right-of-way on the north side of Zunker Meadows. It will provide sufficient land for the developer to construct a City standard width street for access to the proposed subdivision. Mayor Culpepper opened the public hearing. 12 August 14,1997 The resident that spoke earlier in the meeting said that the agreement the neighbors have with Mr. Behrens and the Church was that at this point the easement will be blocked off to prevent through traffic. If in the future the overall status of road changes then the arrangement could be modified so that Lake Drive becomes a through street. A representative of Round Rock Christian Church said the concern of the Church • building committee was that in 10 or 12 years when they get to their next building stage they might want to see Lake Drive go through. So they agreed to barricade the area at this time but it was not a permanent arrangement especially if the rest of the area was annexed by the City. There being no further testimony,the public hearing was closed. ORDINANCES: 12.A. Consider an ordinance amending_Chapter 11 of the City of Round Rock Code'of Ordinances (1995 Edition) Section 11.317, Height and Placement Requirements. (First Reading) A presentation was made during the public hearing portion of the meeting. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 11, SECTION 11.317, CODE OF ORDINANCES • (1995 EDITION), CITY OF ROUND ROCK, TEXAS, BY PROVIDING FOR CERTAIN CHANGES TO BUILDING HEIGHT AND SETBACK REQUIREMENTS, PROVIDING FOR A SAVING CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Stewart moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None Absent: Mayor Pro-tem Earl Palmer ACTION: The motion carried unanimously. 13 August 14,1997 MOTION: Councilman Stluka moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Mayor Pro-tem Earl Palmer ACTION: The motion carried unanimously. RESOLUTIONS: 13.A. Canvass the Au,gUst 9, 1997 Special Election and consider a resolution declaring the results official. Mayor Culpepper asked Councilwoman Chavez, Councilman Stewart, and • Joanne Land to step out of the room to canvass the votes. Councilwoman Chavez reported that 3,541 votes were cast which is 13.3% of the registered voters. The results of the election was: For: 2,334 67% Against: 1,169 33% Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock held an election August 9, 1997,pertaining to the adoption of a one-half of one percent sales and use tax within the City; and WHEREAS,the City Council desires to declare and,by resolution enter into its minutes, the results of said election; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, • SECTION 1: That pursuant to Section 4B of Article 5190.6,V.T.C.S., an election was held August 9, 1997 pertaining to the adoption of a one-half of one percent sales and use tax within the City. SECTION 2: That the proposition pertaining to said tax read as follows: THE ADOPTION OF AN ADDITIONAL SALES AND USE TAX WITHIN THE CITY AT THE RATE OF ONE-HALF ('/Z)' OF ONE PERCENT AS AUTHORIZED BY SECTION 4B, ARTICLE 5190.6, V.T.C.S., AS AMENDED, WITH THE PROCEEDS THEREOF TO BE USED AND APPLIED FOR STREETS, ROADS, DRAINAGE, AND OTHER RELATED TRANSPORTATION SYSTEM IMPROVEMENTS, INCLUDING THE PAYMENT OF MAINTENANCE, AND.- OPERATING EXPENSES ASSOCIATED WITH SUCH AUTHORIZED PROJECTS. " " SECTION 3: That the total number of votes cast for and against the Pro position`were as 1 .4 August 14,1997 follows: FOR: 2,334 AGAINST: 1,169. SECTION 4: That it is hereby declared that the Proposition was approved by_votes. SECTION 5: That this Resolution shall be entered into the official minutes of the City Council of the City of Round Rock, Texas. SECTION 6: That the City Secretary is directed to submit a certified copy of this Resolution to the Texas State Comptroller,together with all other required documentation, if any. RESOLVED this 14th day of August, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilwoman Chavez moved to approve the resolution. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None Absent: Mayor Pro-tem Earl Palmer ACTION: The motion carried unanimously. 13.B. Consider a resolution authorizing the Mayor to execute a contract with Cunningham Constructors & Associates for the Tower Drive Pump Station Improvements. Jim Nuse made the staff presentation. The Tower Drive Pump Station has two pumps that are down. Staff solicited several general contracting companies to submit a bid for the improvements. Two bids were received on July 22nd for the pump improvements. Cunningham Constructors & Associates of Georgetown submitted the lowest and best bid at $42,800.00. Staff recommended award of this project to Cunningham Constructors &Associates. • Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, certain improvements to the Tower Drive Pump Station are necessary to preserve or protect the public health or safety of the City's residents, and WHEREAS, in order to procure the improvements as soon as possible,bids were not advertised,but proposals were solicited from interested contractors, and WHEREAS, Cunningham,Construction&Associates submitted the bestro osal and P p WHEREAS, the City Council wishes to accept the proposal from Cunningham 15 August 14 1997 Construction&Associates,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the proposal submitted by Cunningham Construction&Associates is declared to be the best proposal, and the Mayor is authorized and directed to execute on behalf of the City a contract with Cunningham Construction&Associates for the necessary improvements to the Tower Drive Pump Station. RESOLVED this 14th day of August, 1997. • CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Mayor Pro-tem Earl Palmer ACTION: The motion carried unanimously. 13.C. Consider a resolution authorizing the Mayor to execute an agreement with Pena Swayze and Company for the annual audit for the fiscal year ended September 30, 1997 David Kautz made the staff presentation. The City's Charter requires an annual audit of the financial records to be performed by an independent Certified Public Accountant. Staff recommended that Pena, Swayze and Company be retained for this purpose. The cost of the audit will be approximately$40,310 and is included in the proposed operating budget. Staff believes that this firm has the capability and experience to properly perform the • audit function. Additionally, the firm has illustrated an ongoing improvement in audit service quality. In response to Mayor Culpepper's question Kautz said that Pena Swayze and Company has done the City's audit for 13 years and the City received the Government Finance Officers Association award for the last 10 years. Mayor Culpepper read the following resolution. 16 August 14,1997 RESOLUTION NO. WHEREAS, it is necessary for the City of Round Rock to conduct an annual audit, and WHEREAS,the accounting firm of Pena Swayze& Co.,has submitted an agreement to provide said audit for the fiscal year ending September 30, 1997, and WHEREAS,the City Council wishes to enter into said agreement,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Pena Swayze& Co. to conduct said audit, a copy of said agreement being • attached hereto and incorporated herein for all purposes. RESOLVED this 14th day of August, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Mayor Pro-tem Earl Palmer ACTION: The motion carried unanimously. 13.1). Consider a resolution authorizing the Mayor to execute a Depository Services & Banking Contract for a City depository.. David Kautz made the staff presentation. The City's Depository Banking Services agreement, currently with Bank One, expires at the end of September. Accordingly, the City requested applications and proposals from banks within the City and received six responses. A summary of the banks that responded along with information about the services the offered and costs of those services was provided to the Council. Texas • Y Commerce Bank, NA provided the most complete services which fit the City's specific needs and enable the City to conduct it's financial affairs most efficiently and at the lowest cost. Staff recommended that Council accept the bank application from Texas Commerce Bank and enter into an agreement. If the Council concurs Kautz asked that.the Mayor be authorized to sign the Y � depository and banking services agreement subject to the City Attorney's final approval. The net 17 August 14,1997 monthly cost of the primary services is about $934 but would vary depending upon the services that are used and the amount of activity that is run through the bank. Representatives from the local branch were present along with the Senior Accounting staff Cindy Demers and Elaine Wilson who worked on this project and did a fine job of evaluating the responses from the banks. • Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, Chapter 1, Section 1.1100, Code of Ordinances, City of Round Rock, Texas, provides that the City Council shall select a City Depository for the custody of City funds; and WHEREAS, the City has requested applications from banking firms authorized to submit such applications; and WHEREAS, Texas Commerce Bank,N.A. has submitted the most favorable application; and WHEREAS,the City Council desires to accept the application of Texas Commerce Bank, N.A., and to enter into a Depository and Banking Services Contract; and WHEREAS, Section 105.015 of the Texas Local Government Code empowers the City Council to appoint a municipal employee to act as a designated officer pursuant to Chapter 105 of the Texas Local Government Code, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS: I. That the City Manager and/or the Director of Finance shall be, either jointly or, individually,the designated officer to serve as the primary liaison between the City and Texas Commerce Bank,N.A., and the designated officer may exercise the powers and duties as authorized by applicable law. II. • That the application of Texas Commerce Bank N.A. is hereby c pp y ac epted and said institution is hereby selected as the official depository of the City of Round Rock, Texas, for the period beginning October 1, 1997, through September 30, 2000, and the Mayor is hereby authorized and directed to execute on behalf of the City a Depository and Banking Services Contract with Texas Commerce Bank,N.A. RESOLVED this 14th day of August, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND Ci Secretary arY MOTION: Councilman Stewart moved to approve the resolution.pp o ution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka, ., Councilman Morgan • Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None 18 August 14,1997 Absent: Mayor Pro-tem Earl Palmer ACTION: The motion carried unanimously. 13.E. Consider a resolution establishing a Law Enforcement Explorer Post at the Round Rock Police Department. Police Chief Buster Kuhlmann made the,staff presentation. The Law Enforcement Exploring Division of the Boy Scouts of America, in conjunction with the Round • Rock Police Department, provides an opportunity for young men and women, ages 16 through 20, to determine the extent of their interest in a career in law enforcement by providing hands-on experience. Such involvement will improve the character, promote the good citizenship and develop the leadership qualities of the local youth. Staff recommended that a Law Enforcement Explorer Post be established at the Police Department. In response to Councilman Stewart's question, Officer David Miller said there will be an advisor over the Post and assistant advisors. David Miller, Officer Scott Dunham, Corporal John Rowe, and Officer Sherry King of the Community Policing Division will be the main advisors and will make sure it runs to the standards of the Boy Scouts of America. Councilman Stluka said that in 1975 he was one of the two persons who arranged the first Law Enforcement Post in Central Texas through the Austin Police Department (APD). Councilman Stluka was working full time with the Boy Scouts of America at that time. That was about the time the Career Oriented Exploring Program got started. As far as he knows there are probably 4 of those young people that are now APD Officers and some of our firemen that started out in Explorer Post as well. He added that he was please to see us doing this because it is a worthwhile program and if you have an opportunity to mold future employees for the City this is a very good way of doing it. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the Law Enforcement Exploring Division of the Boy Scouts of America, in conjunction with local law enforcement agencies,provides an opportunity for young men and • women ages 16 through 20 to determine the extent of their interest in a career in law enforcement by providing hands-on experience; and WHEREAS, the Law Enforcement Explorer program assists in educating local youth regarding the functions and activities of the local law enforcement agency; and WHEREAS, the City of Round Rock Police Department desires to establish a Law Enforcement Explorer Post at the Round Rock Police Department; and WHEREAS, the City Council of the City of Round Rock hereby finds that establishing a Law Enforcement Explorer Post at the Round Rock Police Department will improve the character,promote the good citizenship, and develop the leadership qualities of the local youth; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, 19 August 14,1997 That the City Council hereby authorizes the City to establish a Law Enforcement Explorer Post at the Round Rock Police Department. RESOLVED this 14th day of August, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilwoman Chavez moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Mayor Pro-tem Earl Palmer • ACTION: The motion carried unanimously. 13.F. Consider a resolution concerning amending the Police Policy and Procedure Manual for the ride-along program. Police Chief Buster Kuhlmann made the staff presentation. Currently, the age for the ride-along program is at least 18 years of age. Staff recommended that Section 5.02.004 of the Police Policy and Procedure Manual be amended to permit volunteer riders that are 16 years of age and an approved rider in the Law Enforcement Explorer Post. In response to Councilwoman Chavez's question, Officer Miller said that the rider in the Explorer Post needs to be 16 years of age and have a valid Texas drivers license. Mayor Culpepper read the following resolution. A RESOLUTION NO. • A RESOLUTION AMENDING SECTION 5.02.004 OF THE POLICY AND PROCEDURE MANUAL OF THE POLICE DEPARTMENT OF THE CITY OF ROUND ROCK, TEXAS CONCERNING VOLUNTEER RIDERS. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS: I. That Section 5.02.004 of the Policy and Procedure Manual of the Police Department of the City of Round Rock, Texas is hereby amended to read as follows: 5.02.004 VOLUNTEER RIDERS Citizens desiring to ride with an on duty officer may be allowed to do so if operational conditions permit as determined by the Chief of Police or his designee. Such riders are at least eighteen(18)years of age, unless the 096, rider is an approved rider in Law Enforcement Explorer Post No. 1 20 August 14,1997 and are groomed and dressed in a manner not detrimental to the Department's image. After the Chief of Police or his designee's approval of a volunteer rider,the rider signs a waiver of liability. The Chief of Police or his designee forwards the signed waiver to Central Records where it is filed. Volunteer riders file a new waiver of liability each time the Chief of Police or his designee approves the volunteer rider to ride with an on duty officer. Prior to riding with an on duty officer,volunteer riders who are approved riders in Law Enforcement Explorer Post No. 1096 must be dressed in full uniform,must have a"Hold Harmless, • Release, and Medical Treatment Consent Agreement" signed by the individual's parent or legal guardian on file with the Police Department, and must comply with all requirements of the"City of Round Rock Police Department Explorer Ride-Along Program"policy. RESOLVED this 14th day of August, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilwoman Chavez moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Mayor Pro-tem Earl Palmer ACTION: The motion carried unanimously. 13.G. Consider a resolution authorizing the Mayor to execute Amendment No 1 to the Tax Abatement Agreement with Cintas Corporation. Joe Vining made the staff presentation. This Amendment No. 1 with Cintas Corporation is to clarify the City's intention to include personal property in the tax abatement agreement. Additionally, an amendment is needed to • revise the effective date to 1998 because Cintas did not complete their building in they year they had originally planned. The rest of the abatement remains the same. Cintas has met and exceeded the employee requirements as well as the investment. Staff recommended that the changes be made to the Cintas Tax Abatement Agreement. Mayor Culpepper read the following resolution. 21 August 14,1997 RESOLUTION NO. WHEREAS, in accordance with Chapter 312, Tax Code,V.A.T.S., as amended, and as authorized by Resolution No. R-95-03-23-10A, dated March 23, 1995, the City entered into a tax abatement agreement with CINTAS Corporation regarding property in Reinvestment Zone No. S even; and WHEREAS, the City,the Williamson County Commissioners Court, and CINTAS Corporation intended for the agreement to include the abatement of personal property taxes; and • WHEREAS, CINTAS Corporation experienced unexpected delays in the construction of their facility and in order to realize the full benefit of the agreement, CINTAS Corporation has requested that the starting date be delayed until January 1998; and WHEREAS, the parties desire to amend the agreement to include language evidencing their intentions and to begin the agreement in 1998;Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City that certain Amendment No. 1 to the Tax Abatement Agreement with CINTAS Corporation. RESOLVED this 14th day of August, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Mayor Pro-tem Earl Palmer ACTION: The motion carried unanimously. 13.H. Consider a resolution authorizing the Mayor to execute Amendment No. 1 to the Tax Abatement Agreement with;Weed Instrument Co. This.Amendment No. 1 with Weed • Instrument Company clarifies the City's intention to include personal property in this tax abatement agreement. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, in accordance with Chapter 312, Tax Code,V.A.T.S., as amended, and as authorized by Resolution No. R-95-09=14-10A,dated September 14, 1995,the City entered into a tax abatement agreement with Weed Instrument Co.,regarding property in Reinvestment Zone No. Twelve; and 22 August 14,1997 WHEREAS, the City, the Williamson County Commissioners Court, and Weed Instruments Co., intended for the agreement to include the abatement of personal property taxes; and WHEREAS,the parties desire to amend the agreement to include language evidencing their intentions;Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City that certain Amendment No. 1 to the Tax Abatement Agreement with Weed Instrument Co. RESOLVED this 14th day of August, 1997. • CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None Absent: Mayor Pro-tem Earl Palmer ACTION: The motion carried unanimously. 13.I. Consider a resolution authorizing the Mayor to execute Amendment No. 1 to the Tax Abatement Agreement with Micro-Bac International, Inc. This Amendment No. 1 with Micro-Bac International, Inc. clarifies the City's intention to include personal property in this tax abatement agreement. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, in accordance with Chapter 312, Tax Code,V.A.T.S., as amended, and as • authorized by Resolution No. R-93-05-27-10A, dated May 27,' 1995,the City entered into a tax abatement agreement with Micro-Bac International, Inc.,regarding property in Reinvestment Zone No. Six; and WHEREAS, the City and Micro-Bac International, Inc., intended for the agreement to include the abatement of personal property taxes; and . WHEREAS, the parties desire to amend the agreement to include language evidencing their intentions;Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City that certain Amendment No. 1 to-the Tax Abatement Agreement with Micro-Bac International, Inc. RESOLVED this 14th day of August, 1997. 23 August 14,1997 CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Councilman Morgan • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Mayor Pro-tem Earl Palmer ACTION: The motion carried unanimously. • 13.J. Consider a resolution authorizing the Mayor to execute Amendment No 1 to the Tax Abatement Agreement with McNeil Consumer Products Company; a Division of McNeil- PCC, Inc. This Amendment No. 1 with McNeil Consumer Products Company clarifies the City's intention to include personal property in this tax abatement agreement. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, in accordance with Chapter 312, Tax Code,V.A.T.S., as amended, and as authorized by Resolution No. 1758R, dated October 22, 1992, the City entered into a tax abatement agreement with McNeil Consumer Products Company, a Division of McNeil -PPC, Inc.,regarding property in Reinvestment Zone No. Three; and WHEREAS,the City, the Williamson County Commissioners Court, and McNeil Consumer Products Company, a Division of McNeil-PPC, Inc. intended for the agreement to include the abatement of personal property taxes; and WHEREAS,the parties desire to amend the agreement to include language evidencing • their intentions;Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City that certain Amendment No. 1 to the Tax Abatement Agreement with McNeil Consumer Products Company, a Division of McNeil-PPC, Inc. RESOLVED this 14th day of August, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary 24. August 14,1997 MOTION: Councilman Stluka moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Mayor Pro-tem Earl Palmer ACTION: The motion carried unanimously. 13.K. Consider a resolution authorizing the Mayor to execute Amendment No 1 to the Tax Abatement Agreement with Sysco Food Services of Austin. Inc. This Amendment No. 1 with Sysco Food Services of Austin, Inc. clarifies the City's intention to include personal property in this tax abatement agreement. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, in accordance with Chapter 312, Tax Code,V.A.T.S., as amended, and as authorized by Resolution No. R-95-06-22-1 OB, dated March 23, 1995, the City entered into a tax abatement agreement with Sysco Food Services of Austin, Inc., regarding property in Reinvestment Zone No. Eight; and WHEREAS, the City, the Williamson County Commissioners Court, and Sysco Food Services of Austin, Inc., intended for the agreement to include the abatement of personal property taxes; and WHEREAS,the parties desire to amend the agreement to include language evidencing their intentions;Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City that certain Amendment No. 1 to the Tax Abatement Agreement with Sysco Food Services of Austin, Inc. RESOLVED this 14th day of August, 1997. CHARLES CULPEPPER, Mayor • City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilwoman Chavez moved to approve the resolution. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka 25 August 14,1997 Councilman Morgan Councilman Stewart Councilwoman Chavez' Councilman Joseph • Mayor Culpepper Noes: None Absent: Mayor Pro-tem Earl Palmer ACTION: The motion carried unanimously. 13.L. Consider a resolution authorizing the Mayor to execute Amendment No 1 to the Tax Abatement Agreement with Cypress Semiconductor, Inc This Amendment No. 1 with Cypress Semiconductor, Inc. clarifies the City's intention to include personal property in this tax abatement agreement. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, in accordance with Chapter 312,Tax Code, V.A.T.S., as amended, and as • authorized by Resolution No. R-95-08-24-13A, dated August 24, 1995, the City entered into a tax abatement agreement with Cypress Semiconductor, Inc.,regarding property in Reinvestment Zone No. Nine; and WHEREAS, the City,the Williamson County Commissioners Court, and Cypress Semiconductor, Inc., intended for the agreement to include the abatement of personal property taxes; and WHEREAS,the parties desire to amend the agreement to include language evidencing their intentions;NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City that certain Amendment No. 1 to the Tax Abatement Agreement with Cypress Semiconductor, Inc. RESOLVED this 14th day of August, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the'resolution. Councilman Morgan • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph 26. August 14,1997 Mayor Culpepper Noes: None Absent: Mayor Pro-tem Earl Palmer ACTION: The motion carried unanimously. 13.M. Consider a resolution authorizing the Mayor to execute Amendment No. 1 to the • Tax Abatement Agreement with Prudential Overall Supply,Inc. This Amendment No. 1 with Prudential Overall Supply, Inc. clarifies the City's intention to include personal property in this tax abatement agreement. Additionally, an amendment is needed to revise the effective date to 1997. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, in accordance with Chapter 312, Tax Code, V.A.T.S., as amended, and as authorized by Resolution No. R-95-08-24-13B, dated August 24, 1995,the City entered into a tax abatement agreement with Prudential Overall Supply, Inc.,regarding property in Reinvestment Zone No. Eleven; and WHEREAS, the City,the Williamson County Commissioners Court, and Prudential Overall Supply, Inc., intended for the agreement to include the abatement of personal property taxes; and WHEREAS, Prudential Overall Supply, Inc. experienced unexpected delays in the • construction of their facility and in order to realize the full benefit of the agreement, Prudential Overall Supply, Inc. has requested that the starting date be delayed until January 1997; and WHEREAS, the parties desire to amend the agreement to include language evidencing their intentions and to begin the agreement in 1997;Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City that certain Amendment No. 1 to the Tax Abatement Agreement with Prudential Overall Supply, Inc. RESOLVED this 14th day of August, 1997. - CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Culpepper - 27 August 14,1997 Noes: None Absent: Mayor Pro-tem Earl Palmer ACTION: The motion carried unanimously. 13.N. Consider a resolution authorizing the Mayor to execute Amendment No 1 to the • Tax Abatement Agreement with Mid-State Plastics This Amendment No. 1 with Mid-State Plastics clarifies the City's intention to include personal property in this tax abatement agreement. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, in accordance with Chapter 312, Tax Code, V.A.T.S., as amended, and as authorized by Resolution No. R-95-12-14-13B, dated December 14, 1995, the City entered into a tax abatement agreement with Mid-Stale Plastics,regarding property in Reinvestment Zone No. Thirteen; and WHEREAS,the City and Mid-State Plastics, intended for the agreement to include the abatement of personal property taxes; and WHEREAS,the parties desire to amend the agreement to include language evidencing their intentions;Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City that certain Amendment No. 1 to the Tax Abatement Agreement with Mid-State Plastics. • RESOLVED this 14th day of August, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilwoman Chavez moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None Absent: Mayor Pro-tem Earl Palmer ACTION: The motion carried unanimously. 13.0. Consider a resolution authorizing the Mayor to execute Amendment No. 2 to the Tax Abatement Agreement with Tellabs Operations, Inc. This Amendment No. 2 with Tellabs 28 August 14,1997 Operations, Inc. clarifies the City's intention to include personal property in this tax abatement agreement. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, in accordance with Chapter 312, Tax Code,V.A.T.S., as amended, and as • authorized by Resolution No. R-96-06-13-1OD, dated June 13, 1996, the City entered into an amendment to a tax abatement agreement with Tellabs Operations, Inc.,regarding property in Reinvestment Zone No. ; and WHEREAS, the City, the Williamson County Commissioners Court, and Tellabs Operations, Inc., intended for the agreement to include the abatement of personal property taxes; and WHEREAS,the parties desire to amend the agreement to include language evidencing their intentions;Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City that certain Amendment No. 2 to the Tax Abatement Agreement with Tellabs Operations, Inc. RESOLVED this 14th day of August, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Mayor Pro-tem Earl Palmer ACTION: The motion carried unanimously. 13.P. Consider a resolution authorizing the Mayor to execute all necessary documents • with the owner of 201 W. Bagdad for the sale of 580.5 square feet of excess right-of-way on Blair Street. Jim Nuse made the staff presentation. This house is on the southwest corner of Blair Street and Bagdad and encroaches into the Blair Street right-of-way. The owner of the house indicated interest to purchase the 4.3 foot strip of land on Blair Street. Blair Street was reconstructed in the mid 80's with an 80 foot right-of-way and the property will not interfere 2 August 14,1997 with the use of Blair Street. Staff recommended sale of the 580.5 feet of excess right-of-way for $1,742.00 which equates to $3.00 a square foot. Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS, it was recently discovered that certain improvements on the property located at 201 W. Bagdad, encroach upon the City right-of-way on Blair Street; and WHEREAS, the owner desires to resolve this-problem by acquiring a small tract totaling 580.5 sq. ft. and lying within the City right-of-way on Blair Street, said tract being described in Exhibit "A", attached hereto and incorporated herein; and WHEREAS, Section 272.001 of the Local Government Code, V.A.T.S., allows a city to convey small strips of land without following the normal notice and bidding procedures; and WHEREAS,Appraiser Steven L. Adams, has estimated the fair market value of the property described in Exhibit"A" to be$1,742.00;Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City all documents necessary for the conveyance by special warranty deed of the real property described in Exhibit "A" herein in consideration of$1,742.00. RESOLVED this 14th day of August, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Stewart moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Mayor Pro-tem Earl Palmer • ACTION: The motion carried unanimously. APPOINTMENTS: None DISBURSEMENTS: 15.A. Consider payment to Austin Traffic Signal Construction Company for the construction of a traffic light on Louis Henna Boulevard at the Target/Wal-Mart intersection in the amount of$34.830.00. 30 August 14,1997 15.B. Consider payment to Baker-Aicklen & Associates} Inc for engineering services associated with the Vista Lane, Lee Street and Summit Street Road Improvements in the amount of$12,809.85. 15.C. Consider payment to Craig Sheffield & Austin Inc for the expansion of the Water Treatment Plant in the amount of$207,114.00. • 1.5.D. Consider payment to R. Gill & Associates for architectural services associated with the design and development of the Library Expansion in the amount of$27,000.00. 15.E. Consider payment to HDR Engineering, Inc. for the waterline at Hester's Crossing Pressure Plane 4/Dell area Improvements in the amount of$11,542.20. 15.F. Consider payment to T. F. Harper Construction Co. for the Police Department Addition and Remodel in the amount of$44,123.52. 15.G. Consider payment to Martinez, Wright & Mendez, Inc. for engineering services associated with the Downtown Street and Drainage Improvements in the amount of$14,817.50. 15.H. Consider payment to NBS Construction, Inc. for the Dove Creek Street Improvements in the amount of$126,094.95. 15.I. Consider payment to Reconstruction Specialist Co. for drainage and site work at • Old Settlers Park at Palm Valley sports fields in the amount of$33,463.44. 15.J. Consider payment to Reddico Construction Company. Inc. for the Peachtree Valley Drainage Improvements in the amount of$14.472.00. 15.K. Consider payment to Rodriguez & Huggins for engineering services associated with the improvements to McNeil Road at County Road 172 in the amount of$15,175.45. MOTION: Councilman Stluka moved to approve the disbursements. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Mayor Pro-tem Earl Palmer . , , 31 August 14,1997 ACTION: The motion carried unanimously. NEW BUSINESS: None OLD BUSINESS: None CITY MANAGER'S REPORT: None • COUNCIL COMMENTS: The Council thanked all the citizens who supported the Roads for Round Rock election. Councilman Joseph made the following statement. "I want to take this opportunity at this time to apologize for a letter in today's paper. I wrote it in the middle of the night and didn't have a chance to proof read it or anything. I will be sending a new letter out. Mayor and Council I hope you accept my apology for it. It didn't come out the way it was intended. I know you all worked very hard and congratulations on the election returns." He also wished Mayor Culpepper's father a speedy recovery from recent surgery. Mayor Culpepper thanked the people who took the time to vote for or against the proposition. He added that hopefully when the people who voted against the proposition start seeing the road improvements they will understand that the Council was doing their best for the • City of Round Rock. Mayor Culpepper thanked Robert Griffith, Jim Boles, and the Roads for Round Rock Committee for all the work they did. He added that this election was a turning point in Round Rock. EXECUTIVE SESSION: 20.A. Executive Session as authorized by §551.072 Government Code, related to the proposed purchase of real property. (Campbell/Clark Property 20.B. Executive Session as authorized by §551.071 Government Code, related to pending or contemplated litigation, to wit: City of Round Rock vs First Air Express and Glen eans. 20.C. Executive Session-a's authorized by §551.071 Government Code, related to • pending or contemplated litigation, to wit: City of Round Rock vs. Richard Wallace Pearce and Jesse Blann 20.D. Executive Session as authorized by § 551.071 Government Code, related to pending litigation,to wit: Dorethea Naivar vs. City of Round Rock; et al. The Council entered into Executive Session at 8:00 p.m. and adjourned back into Regular Session at 8:45 p.m. 32 August 14,1997 ACTION RELATIVE TO EXECUTIVE SESSION• 21.A. Consider discussion and/or action related to the proposed purchase of real property_.(Campbell/Clark Property MOTION: Councilman Joseph moved that the City Manager proceed as discussed in Executive Session. Councilman Stluka seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Mayor Pro-tem Earl Palmer ACTION: The motion carried unanimously. 21.B. Consider discussion and/or action related to pending or contemplated litigation,to • wit: City of Round Rock vs. First Air Express vs. Glen Neans. No action was taken 21.C. Consider discussion and/or action related to pending or contemplated litigation, to wit: City of Round Rock vs. Richard Wallace Pearce and Jesse Blann. No action was taken. 21.D. Consider discussion and/or action related to pending or contemplated litigation, to wit: Dorethea Naivar vs. City of Round Rock, of al. No action was taken. ADJOURNMENT: There being no further business, the meeting adjourned at 8:50 p.m. Respectfully Submitted, Joanne Land, Assistant City Manager/ City Secretary 33 August 15,1997 The Round Rock City Council met in a Work Session on Friday, August 15, 1997 at 8:00 a.m. at Central Fire Station, 203 Commerce Boulevard. ROLL CALL: Those members present were Mayor Charles Culpepper, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha • Chavez and Councilman Jimmy Joseph. Mayor Pro-tem Earl Palmer was out of the State. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land, City Attorney Steve Sheets, Finance Director David Kautz, Public Works Director Jim Nuse, Parks and Recreation Director Sharon Prete, Planning Director Joe Vining, Library Director Dale Ricklefs, Police Chief Buster Kuhlmann, and Fire Chief Lynn Bizzell. WORK SESSION: 3.A. Consider discussion concerning the proposed 1997-1998 Operating Budget. Bob Bennett made the staff presentation. The total operating budget is $46,207,829, a 7.6% increase over the 1996-1997 budget. This figure includes $23,050,520 for the General Fund, $9,228,373 for the Debt Service Funds and$13,928,936 for the Water/Wastewater Utility Fund. • The City's operating departments have continued the development of two-year budgets this year in an effort to identify the impact of current year programs and commitments on the future. The second year budget will not be formally adopted in the budget process but is presented as an aid to decision making. The second year presentation reflects only the extended cost of programs and operating commitments which have been proposed for 1997-1998. The total value of all taxable property as rendered by the Williamson County Appraisal District had not been certified to the City. However, preliminary figures indicate that the property values increased substantially this year, reflecting the continued growth in market value and new construction. The preliminary tax roll as provided by the Appraisal District indicates the following: Certified for 1997 Preliminary for 1998 • Total Taxable Value $1,961,647,818 $2,308,451,099 Tax Rate (Fiscal Year) 39.880 cents/$100 37.916 cents/$100 To fund operations such as police services, streets maintenance, fire protection, library, parks and recreation and debt service on outstanding debt, the City levies a tax on all taxable property. This budget plan requires a tax rate of 37.916 cents per $100 of property value, compared to a rate of 39.880 cents/$100 last year. Under this proposal, taxes on the average 34 August 15,1997 home would decrease by $6.52 or 1 percent compared with last year's taxes. Comparing tax rates without adjusting for changes in property value, the tax rate would decrease by 1.964 cents per$100 of taxable value or 5.18 percent compared to last year's tax rate. New personnel positions that are being requested for the upcoming year are: Police Department • 2 - Dispatchers 1 - Police Officer- school resource officer 4 - Police Officers -patrol Fire Department 1 - Operations Coordinator Libra 6 - Library Aides (part-time) 1 - Reference Librarian(part-time) Public Works 1 - Data entry position(City Shop) (part-time) • 1 - Recycling Center attendant 1 - Recycling Center attendants (part-time) Personnel 1 - Personnel Director Water/Wastewater Utility 1 - Water Plant Superintendent 1 - Instrument technician 1 - Supply Manager 2 - Utility Maintenance positions David Kautz highlighted graphs for Sales Tax Collections, Budget Expenditures per Capita by Department, and Sales Tax Revenue Analysis. He added that the staff does not propose an increase in the utility rate. The Council and staff discussed the status of the City mowing specific State rights-of- way. Jim Nuse informed the Council that staff had tested three chemical methods for the maintenance of sidewalks, curbs, and fences along the City's right-of-way. The chemical spray .F 35 August 15,1997 was the best method and staff needs to fine tune the width of the spray. Staff will also test different methods to maintain the drainage areas. Mayor Culpepper asked if the Council had any concerns or questions regarding the recommendation from Sarah Hutchinson of Watson & Wyatt on the City employee • Compensation Study. There were no concerns or questions expressed and staff was directed to proceed with the recommendation. In response to Councilman Stluka's question, David Kautz highlighted the City's Reserve Fund policy. Items of discussion were the City's Web page. Mayor Culpepper said he would like to see the budget and Council agenda on the Web page. Councilman Stewart added that a community calendar on the web page would also be an asset. Councilman Stluka expressed his concern of the Council lobbying the Texas Department of Transportation to move SH-130 because he felt it was a waste of money and time to do that. He added that the Council and citizens should lobby the federal agencies to make sure that SH- 130 has the safest environmental route for the citizens. Some of the benefits could be sound barriers, very limited access, prohibiting hazardous material traffic on SH-130 through Round Rock, and to use IH-35 for that traffic because it does not affect the residential areas as much as SH-130 would. Vining used plat maps to show how the proposed right-of-way for SH-130 was laid out. There was discussion about the developers providing a sign at the entrance of their developments that were affected by SH-130. The sign would show the lay out of the development plan and proposed roads so prospective buyers will know up front what is being proposed. Mayor Culpepper said that a decision will be made on January 1, 1998 what the hazardous material route will be. He added that he asked that IH-35 remain as the route for hazardous material. • Each Department Head gave a brief update of proposed projects or plans for the next year. Tom Word gave an update on the road improvements. Mayor Culpepper said that he wants a Work Session the first meeting in October to discuss the 4B Corporation before appointments are made. 36 August 15,1997 Councilman Stluka asked if an insert could be added to the water bill regarding the abandoned vehicle ordinance. He also asked for as much information as possible regarding the non-profit agencies to help make a decision on their request for funding from the City. Councilman Stewart asked Sharon Prete to post a copy of the Golf Course Master Plan in the Pro-Shop. ADJOURNMENT: There being no further business, the meeting adjourned at 11:00 a.m. Respectfully submitted, ( cam4V_', Joanne Land,Assistant City Manager/ City Secretary • • 37 August 28,1997 The Round Rock City Council met in Regular Session on Thursday, August 28, 1997 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Pro-tem Earl Palmer, Councilman • Robert Stluka, Councilman Rod Morgan, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Mayor Charles Culpepper was out of town on business and Councilman Rick Stewart was absent due to illness. Also present were Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Special Called Session August t 12, 1997: Regular Session August 14, 1997;Work Session August 15, 1997 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer • Noes: None Absent: Mayor Culpepper Councilman Stewart ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: Kip Lewis, 9807 Nepal Cove, Austin, is the owner of Blessing Mobile Home Park and the surrounding 35 acres of land off County Road 172 and adjacent to the Chisholm Valley Subdivision. He said that he also owns a water and wastewater treatment plant that serves his community and approximately 40 customers outside the community and on his property. He -asked if he could be permitted to begin discussions with staff to construct a'City water and wastewater line to the property in order to the take the existing facilities off line. Mr. Lewis said • that his main concern was on the growth in the area and how it will affect the existing treatment plant. Councilman Stluka encouraged Mr. Lewis and staff to discuss the possibilities for that area and to bring a resolution to problems that have occurred on the property. Mr. Lewis said that he has also kept in close contact with the Chisholm Valley Neighborhood Association, as well as the School District, on plans he is proposing for the sewer project and any development that might take place on his property. 33 August 28,1997 Phil Cozart, 815 Chisholm Valley Drive, President of the Chisholm Valley Neighborhood Association, expressed his support of Mr. Lewis' decision to begin the process of resolving problems that have occurred on his property and have affected the Chisholm Valley Subdivision. He added that the ultimate solution would be for Mr. Lewis to tie into City water and wastewater services. • Mario Carlin, 1806 Goodson Court, expressed his concern of the traffic that the proposed fourth high school will create. He asked that the Council and Planning and Zoning Commission address these concerns prior to approving the final plans. PROCLAMATIONS:None PRESENTATIONS: 7.A. Consider a presentation concerning the design and acquisition of the Wide Area Network for City computer systems. This item was withdrawn from the agenda. 7.B. Consider a presentation concerning an update on road improvements. This item was withdrawn from the agenda. PUBLIC HEARINGS: None • ORDINANCES: None RESOLUTIONS: 10.A. Consider a resolution authorizing the Mayor to resubmit an amended grant application to the Criminal Justice Division (CAPCO) for an officer to continue the CommunitX Oriented Police Services (C.O.P.S.) program. Police Chief Buster Kuhlmann made the staff presentation. This resolution authorizes the re-submittal of a grant application to fund the fourth year of a five-year grant program for the Community Oriented Police Services Program. The Criminal Justice Division of the Governor's Office required additional wording in the resolution that in the event of loss or misuse of grant funds the funds will be returned in full. This grant will enable the City to provide the manpower to implement the program designed to form a partnership between, the community and the police to reduce crime so the guidelines will be • thoroughly followed. Mayor Pro-tem Palmer read the following resolution. RESOLUTION NO. WHEREAS,the Office of the Governor, Criminal Justice Division(CAPCO), has grant funds available to cities for various law enforcement projects, and WHEREAS, grant funds are available through the State of Criminal Justice Planning Fund(Fund 421) for manpower necessary to implement the Community Oriented Police Services 39 August 28,1997 (C.O.P.S.)program, designed to form a partnership between the community and the police, utilizing a problem solving approach toward decreasing crime and the fear of crime, and WHEREAS, in the event of loss or misuse of CAPCO grant funds,the City of Round Rock assures that the funds will be returned to CAPCO in full, and WHEREAS, the City Council wishes to make application for the grant to provide financial assistance to continue the above-described program,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to make the necessary application for the above-described grant. RESOLVED this 28th day of August, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper Councilman Stewart • ACTION: The motion carried unanimously. 10.B. Consider a resolution authorizing the Mayor to execute Change Order No 4 for the Water Treatment Plant. Jim Nuse made the staff presentation. Change Order'No. 4 is due to modifications to the existing Water Treatment Plant. Those modifications are: 1. Add conduit/wire for pump status on sump areas (cp 25) 2. Replace bearings on flocculator drives with proper seals (cp 29) 3. Add drain line capture tap samples from clarifiers (cp 34) The amount of this change order is $24,064. If approved, the total change orders total $58,241 which is 0.57%of the contract amount. Mayor Pro-tem Palmer read the following resolution. RESOLUTION NO. iWHEREAS, the City of Round Rock has previously entered into a contract("Contract") with Craig, Sheffield&Austin for the Water Treatment Plant Expansion,Phase III, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 4,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 4 to the Contract with Craig, Sheffield&Austin for the Water Treatment Plant Expansion,Phase III. RESOLVED this 28th day of August, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas 40 August 28,1997 ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper Councilman Stewart ACTION: The motion carried unanimously. 10.C. Consider a resolution authorizing the Mayor to execute a contract amendment with Camp Dresser McKee for the Water Treatment Plant. Jim Nuse made the staff presentation. This amendment is to convert the operation and maintenance manual into a multi-media arrangement on a CD-ROM disc. This will ease the use of the manuals and the ability to research recommended procedures for all equipment easily and efficiently. In addition, it will provide the ability to access computer drawings of the plant while simultaneously having access • to all equipment and O&M procedures. The contract amendment is for $33,600 which includes data conversion, training, support and added O&M services for recent changes at the Water Treatment Plant. Mayor Pro-tem Palmer read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock, on July 13, 1995, entered into an agreement ("Agreement")with Camp Dresser&McKee Inc. for engineering services for the Water Treatment Plant Expansion, and WHEREAS, Camp Dresser&McKee Inc. has submitted Amendment No. 3 to the Agreement to provide for additional components to be added to the operations and maintenance manual, and to deliver the manual in a multimedia format, and WHEREAS, the City Council desires to enter into said Amendment No. 3 to the Agreement with Camp Dresser&McKee Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, • That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment No. 3 to the Agreement with Camp Dresser&McKee Inc.,to provide for additional components to be added to the operations and maintenance manual, and to deliver the manual in a multimedia format. RESOLVED this 28th day of August, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary y 41 August 28,1997 MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilwoman Chavez Councilman Joseph • Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper Councilman Stewart ACTION: The motion carried unanimously. 10.D. Consider a resolution authorizing the Mayor to award a bid to Chasco Contracting for the Shon and Yard Site Improvements. Jim Nuse made the staff presentation. Staff received ten bids on Tuesday, August 12, 1997 for the Shop and Yard Site Project. Chasco Contracting submitted the lowest and best base bid of$1,270,930.00. The bid also included the following add alternatives: 1. Asphalt paving for the employee's vehicles and equipment parking area- $39,000. 2. Standing seam roof- $12,800. 3. Metal shed for the Water and Wastewater Department equipment and materials - • $30,800. 4. Metal equipment parking shed for the Street Department- $33,800. Staff recommended acceptance of the base bid from Chasco Contracting along with the add alternatives at a total cost of$1,387,330.00. Mayor Pro-tem Palmer read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the Shop and Yard Site Improvements, and WHEREAS, Chasco Contracting has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Chasco Contracting,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with Chasco Contracting for the Shop and Yard Site Improvements. RESOLVED this 28th day'of August, 1997. • CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilwoman Chavez moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan 42 August 28,1997 Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper Councilman Stewart ACTION: The motion carried unanimously. 10.E. Consider a resolution authorizing the Cijy Manager to issue a purchase order for • the purchase of equipment trailers for Public Works. Jim Nuse made the staff presentation. Two bids were received on August 26, 1997 for the purchase of ten equipment and utility trailers Which are budgeted for in FY 1997. Con-Equip S. A. Inc. submitted the lowest and best bid of $54,700.00. Staff recommended acceptance of the bid from Con-Equip S. A. Inc. for the equipment trailers. Mayor Pro-tem Palmer read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the purchase of equipment trailers for the Public Works Department, and WHEREAS, Con-Equip S. A. Inc. has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Con-Equip S. A. Inc.,Now Therefore, • BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Con-Equip S. A. Inc. is hereby accepted as the lowest and best bid and the City Manager is hereby authorized and directed to issue a purchase order to Con-Equip S. A. Inc. for the purchase of said equipment trailers. RESOLVED this 28th day of August, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper Councilman Stewart ACTION: The motion carried unanimously. 10.17. Consider a resolution authorizing the City Manager to issue a purchase order for street si nis. Jim Nuse made the staff presentation. Round Rock entered into an inter-local j, 43 August 28,1997 agreement with Williamson County who in turn entered into and agreement with CAPCO for the installation of street signs to assist the regional 9-1-1 effort. Mayor Pro-tem Palmer read the following resolution. RESOLUTION NO. • WHEREAS, the City of Round Rock has duly advertised for bids for the purchase of street signs, and WHEREAS, Campbell Industries,Inc. has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Campbell Industries, Inc.,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Campbell Industries, Inc. is hereby accepted as the lowest and best bid and the City Manager is hereby authorized and directed to issue a purchase order to Campbell Industries,Inc. for the purchase of said street signs. RESOLVED this 28th day of August, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilwoman Chavez moved to approve the resolution. Councilman Joseph seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper Councilman Stewart ACTION: The motion carried unanimously. 10.G. Consider a resolution authorizing the Mayor to execute a lease/purchase financing program agreement for City equipment Jerry Galloway, Assistant Finance Director, made the staff presentation. Each year the City acquires a portion of its heavy equipment and rolling stock through a tax-exempt leasing program. LaSalle Bank submitted the lowest and best effective annual interest rate of 5.00%. Staff recommended acceptance of the financing from LaSalle • Bank. Mayor Pro-tem Palmer read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock has duly advertised for bids to lease/purchase various equipment for use by the City, and WHEREAS,LaSalle Bank has submitted the lowest and best bid to lease/purchase said equipment to the City, and WHEREAS, the City Council wishes to accept the bid of LaSalle Bank,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, 44 August 28,1997 That the Mayor is hereby authorized and directed to execute on behalf of the City a financingprogram agreement with LaSalle p gr gr Bank, to lease/purchase various equipment, a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 28th day of August, 1997. CHARLES CULPEPPER Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Stluka moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper Councilman Stewart ACTION: The motion carried unanimously. APPOINTMENTS: 11.A. Consider 1 appointment to the Golf Course Advisory Board to fill an unexpired • term. Joanne Land made the staff presentation. John Walker submitted his letter of resignation effective immediately. John Walker's term will expire June 1998, therefore, one appointment needs to be made to fill the unexpired term. Golf Coach Jim Hellums from Round Rock High School submitted a letter of interest. MOTION: Councilwoman Chavez moved to appoint Jim Hellums by acclamation to fill the unexpired term on the Golf Course Advisory Board. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None • Absent: Mayor Culpepper Councilman Stewart ACTION: The motion carried unanimously. DISBURSEMENTS: 12.A. Consider payment to Baker-Aicklen & Associates, Inc for engineering services associated with the Vista Lane, Lee Street and Summit Street Improvements in the amount of $11.101.87. 45 August 28,1997 12.B. Consider final payment to Flynn Construction, Inc. for the construction of Micki Krebsbach Pool in the amount of$8,705.71. 12.C. Consider payment to Trident Underground Utilities, Inc. for the construction of the Southeast Round Rock PID 16"waterline in the amount of$40,001.42. • MOTION: Councilman Joseph moved to approve the disbursements. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper Councilman Stewart ACTION: The motion carried unanimously. NEW BUSINESS: None OLD BUSINESS: None CITY MANAGER'S REPORT: None • COUNCIL COMMENTS: Councilman Morgan wished everyone a happy and safe Labor Day. Councilwoman Chavez wished her husband, Gus, a Happy 518`Birthday. Councilman Joseph thanked the Austin American Statesman for the tee-shirts they gave to the Council. He also offered get well wishes to Councilman Stewart. Mayor Pro-tem Palmer wished Councilman Stewart a speedy recovery. ADJOURNMENT: There being no further business, the meeting adjourned at 7:28 p.m. Respectfully Submitted, • Joanne Land,Assistant City Manager/ City Secretary 46 September 11,1997 The Round Rock City Council met in a Town Hall Meeting and Regular Session on Thursday, September 11, 1997 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. OPEN TOWN HALL MEETING- 6:00 P.M. Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman • Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land, City Attorney Steve Sheets, Finance Director David Kautz, Public Works Director Jim Nuse, Planning Director Joe Vining, Parks and Recreation Director Sharon Prete, Library Director Dale Ricklefs, Police Chief Buster Kuhlmann, and Fire Chief Lynn Bizzell. CONSIDER PRESENTATION AND PUBLIC INPUT CONCERNING THE PROPOSED 1997-1998 OPERATING BUDGET. David Kautz outlined the Operating Budget for Fiscal year 1997-1998. The total operating budget is $46,207,829, a 7.6% increase over the 1996-1997 budget. This figure includes $23,050,520 for the General Fund, $9,228,373 for the Debt Service Funds and $13,928,936 for the Water/Wastewater Utility Fund. The proposed • 1997-1998 Fiscal Year budget is as follows: General Fund Total Revenues $23,106,920 Total Expenditures (23,050.520) Change in Fund Balance $ 56,400 I&S GO Debt Service Total Revenue $7,169,617 Total Expenditures (7,474,Q33 Change in Fund Balance $ (304,416) Utility Fund Total Revenues $14,000,913 Total Expenditures (13,928,936) Change in Working Capital $ 71,977 To fund operations such as police services, streets maintenance, fire protection, library, • parks and recreation and debt service on outstanding debt, the City levies a tax on all taxable property. This budget plan requires a tax rate of 37.916 cents per $100 of property value, compared to a rate of 39.880 cents/$100 last year. Under this proposal, taxes on the average home would decrease by $6.52 or 1 percent compared with last year's taxes. Comparing tax rates without adjusting for changes in property value, the tax rate would decrease by 1.964 cents 47. September 11,1997 per $100 of taxable value or 5.18 percent compared to last year's tax rate. The proposed tax rate will fund, in part, General Fund operations and new debt service on the recently issued $5 million in Certificates of Obligation. The proposed 1997-1998 Tax Rate is as follows: Maintenance and Operations Component $0.170982 Debt Service Component $0.206085 • Total Tax Rate $0.377067 Kautz outlined graphs for Revenue Sources, Budget Expenditures, General Fund Revenue, Sales Tax Collection, General Fund Expenditures by departments. He added that the budget included new personnel positions that were requested for the upcoming year. Those are: Police Department 2 - Dispatchers 1 - Police Officer- school resource officer 4 - Police Officers -patrol Fire Department 1 - Operations Coordinator Library 6 - Library Aides (part-time) • 1 - Reference Librarian(part-time) Public Works 1 - Data entry position(City Shop) (part-time) 1 - Recycling Center attendant 1 - Recycling Center attendants (part-time) Personnel 1 - Personnel Director Water/Wastewater UtilitX 1 - Water Plant Superintendent 1 - Instrument technician 1 - Supply Manager 2 - Utility Maintenance positions At this point, Mayor Culpepper answered questions from the public. He noted that the • budget presentation.that was televised at 6:00 p.m. will be aired again and if anyone has any questions to contact the Council. CALL REGULAR SESSION TO ORDER- 7:00 P.M. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, 48 September 11,1997 Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session August 28 1997 MOTION: Councilman Joseph moved to approve the minutes as submitted. Mayor Pro- • tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: Ross Milloy, President of the Austin-San Antonio Corridor Council, noted that the primary focus of the Austin-San Antonio Corridor Council is economic development and long term infrastructure development for the whole region of Austin and San Antonio. An issue that has become very important to the Corridor Council over the last few years is the traffic situation on Interstate 35, the condition of the highway, and the public safety. Interstate 35 between Austin and Georgetown is the deadliest stretch of highway in Texas. Accidents on Interstate 35, between Austin and San Marcos have doubled in the last 48 months. A lot of the traffic on IH-35 through Texas is associated with Mexico's trade with the United States and Canada. It has been suggested that some of the truck traffic be shifted to rail transportation. The Corridor Council's recommendation for a solution is to build SH-130 from Georgetown to Seguin, shift the Union • Pacific's freight traffic to that corridor where possible, and begin to develop a commuter rail service between Round Rock, Austin, San Marcos, and San Antonio. This will offer a lot of opportunities to the communities by improving the traffic flow, speeding international trade, air quality, and passenger and freightmobility. 49 September 11,1997 Milloy said that the Corridor Council was asked to help lobby and work with the Congress where possible on acquiring funding for this project. This process began earlier this year. The legislative activities around the ISTEA (Intermodal Surface Transportation Efficiency Act) required separate funding from the Corridor Council's other efforts because of Federal tax • and regulatory restrictions. An Infrastructure Improvement Fund, Inc. was developed in conjunction with the cities of Austin, San Antonio, San Marcos, and other area jurisdictions to work at the State and Federal levels and speed the development of the proposed SH-130 and commuter rail service for Corridor communities. Various cities and counties have been approached for assistance. So far the Corridor Council has received $75,000 from Austin, $48,000 from San Antonio, $5,000 from San Marcos. Hays County made a commitment of $7,500. Requests for funding have been made to Guadalupe County and Williamson County. Mr. Milloy asked the Council to contribute$34,500 to the total effort. In response to Councilman Stluka's question, Milloy confirmed that the funds that are being raised are going into the Infrastructure Improvements fund to support the Washington lobby effort. They have also contacted the Congress members from the counties of Williamson, • Travis and McLennan regarding this issue. Mayor Culpepper added that the Congressmen from Michigan, Ohio, Indiana, Illinois, and Wisconsin also need to be contacted because vehicles that are assembled in their jurisdictions are completed with parts or subassemblies from Mexico and the traffic in Texas can impact the production. PROCLAMATIONS: 6.A. Consider a proclamation proclaiming_September 19-21 1997 as Lone Star Weekend Aloft. Mayor Culpepper read the appropriate proclamation and presented it to Diane Casey and Cindy Derrick. Mayor Culpepper read a'proclamation proclaiming September 22, 1997 as American • Business Woman's Day. It will be sent to Beth Carlisle. Mayor Culpepper read a proclamation proclaiming September 22-28, 1997, as Lawsuit Abuse Awareness Week and presented it to Julie Stroike. PRESENTATIONS: 7.A. Consider a presentation concerning the proposed 1997-1998 Hotel/Motel Budget and the Chamber of Commerce Tourism Budget. Michelle Rackley made a presentation on the 50 September 11,1997 1997-1998 Round Rock Chamber of Commerce Tourism Budget. She outlined last year's goals and accomplishments. The 1997-1998 Hotel/Motel Tax budget is as follows: Total Income: $75,178.00 Total Advertising&Promotions: $24,628.00 Total Administrative: $50,550.00 Total Expenses: $75,178.00 John Moman made a presentation on the event funding. He said that thirteen requests for • funding were received. The total requested amount is $124,489.00. The total recommendation by the Tourism Committee to support the events is $109,050.00. Moman also presented a proposal for additional media advertising to supplement the events at a cost of$25,575.00 which was included in the Tourism committee's recommendation. 7.B. Consider a presentation concerning a street addressing policy to aid 9-1-1 response. Joe Vining made the staff presentation. Staff has been working with Williamson County and all the emergency service providers on various changes to street names and addresses to clarify the City's addressing policy and to maintain consistency for Emergency Response Providers. Benefits from this effort will be the correction of all street signs through the 9-1-1 funded street sign improvement program and to standardize all the database records within the • City, County, and utility companies to provide a more efficient response. The ordinances for these changes will be brought back to the Council at a later date. 7.C. Consider a presentation concerning the design and acquisition of the Wide Area Network for City computer systems. Brian Finger gave a brief overview on the plan for the City Wide Area Networking System. He said that the first step is to complete the installation of a router which will allow wide area communication between the various sites. Next, a circuit needs to be established to allow communication between the Police Department and City Hall and Central Fire Station and City Hall. The high speed communication line will be leased. A firewall will be installed as a protection device to monitor communications from outside the City's network. SabreData is the City's project consultant and will be coordinating, verifying, • and counseling staff on the decisions that will be made. The communications lines will be leased from Southwestern Bell. Staff recommended that the construction of the fiber optic line between City Hall and the Library proceed. Due to the proximity of the line, the cost of the construction will be low. Finger added that the fiber line will be a City owned line once it has been established. Eventually, the various City departments will-be connected to the Internet. 51 September 11,1997 7.D. Consider a presentation concerning an update on road improvements. Tom Word made the staff presentation. He briefly highlighted the following items: The Transportation Master Plan- Staff sent out a request for proposals to 11 firms that to do this type of work. Staff received proposals from 7 firms and is currently interviewing the • firms for a consultant. A recommendation and a proposed contract will be submitted to the Council at the September 25, 1997 meeting. Construction Projects Completed and Started The Wal-mart/Target signal light was completed and is doing an effective job of moving the traffic. The construction of the additional westbound lanes on Louis Henna, at the Interstate, has begun and will be completed within 30 days. The construction of the right turn lane on eastbound Sam Bass Road at Chisholm Trail has also started and will be completed in 30 days. Upcoming Construction Projects The plans have been completed for the McNeil Road at County Road 172 project and • have been submitted to the State. Staff is waiting for a letter of authorization from the Federal Highway administration to proceed with the advertisement for bids. A new project is a traffic signal on Louis Henna Boulevard at one of the Dell Computer .driveways. Dell's growth has continued to the point that a signal is required to help traffic in and out of the facility in a safe manner. The plans for the Mays Street Sidewalk Project have been completed and submitted to the State. Staff is waiting for a letter of authorization from the Federal Highway administration to proceed with the project. Proposed Major Projects Staff is in the process of acquiring a consultant for the Greenlawn extension. The • contracts for that project will be brought to the Council within 6.weeks. Staff has been in negotiations with the Texas Department of Transportation for a partnership contract regarding IH-35 turnarounds at FM1325 and at Hester's Crossing. The Park Valley Drive project is moving forward. The Sam Bass Road to Brandi Lane safety project should be going to contract within the next couple of months. There will be additional work on Sam Bass Road from IH-35 to the 52 September 11,1997 railroad. Turn lanes will be added in a number of locations and a center lane for turning movement will be constructed to expedite the traffic. Mr. Word added that the State declined the offer on the RM620 railroad grade separation. They said that the City brought some good points forward and will study their selection process. Staff will continue to work with the State on alternate ways to try to accomplish that project. • Major Operational Efforts Projects that staff will be developing are: A safe school route plan for each elementary school within the City, addressing speed zones in residential areas, traffic signal phasing and timing improvements, and development of traffic signal systems for Louis Henna Boulevard, McNeil Road, IH-35, and RM620. Mayor Culpepper said that the congestion problems at IH-35 and Louis Henna Boulevard is due to the street vendors on those corners. He asked staff to enforce the regulations regarding street vendors. Joe Vining informed the Council that a resolution will be brought to the Council's next meeting requesting permission to submit a grant application from the Texas Capital Fund to build Park Valley Drive on the north side of Round Rock Hospital. • 7.E. Consider a presentation concerning the Library Expansion Project and other G. O. Bond Projects. Larry Madsen made the staff presentation. He provided the Council with an updated G. O. Street Projects Schedule and a Library Cost Estimate. He briefly outlined both. documents. Ray Gill, architect for the Library Project, gave a brief overview on the design and site layout for the Library. PUBLIC HEARINGS: Mayor Culpepper dispensed with the order of the agenda with the unanimous consent of all the Councilmembers present. The following item was addressed by the Council. B.C. Consider public testimony concerning adopting original zoning of District SF-2 • (Single Family-Standard Lot) on 66.497 acres of land out of the P.A. Holder Survey, A-297 (Round Rock High School No. 4) Mayor Culpepper said that he received several phone calls about a rumor that the Council did not want to see the high school built on the current proposed site because Councilman Morgan was a broker for another tract of land that the City wanted the District to buy. He noted that it was a "vicious rumor" and that the Council never wanted to 53 September 11,1997 slow down the process and all the Council was required to do was take action on the zoning of the property. Mayor Culpepper added that the Council realizes the overcrowding at Round Rock High School and their,only concern was for the neighborhood that will be impacted. He noted that this is the first time that a new high school will be built next to an existing neighborhood and • those residents have a right to participate in the process because they are the ones that will be impacted. Mayor Culpepper added that Dr. Norris, Round Rock Independent School District Superintendent, met and worked with the residents and reached a solution that is good for everyone. Councilman Morgan made the following statement. "It's unfortunate that a few people took our very sincere concerns about pedestrian safety, about traffic, about impact to the neighborhood and misinterpreted that and twisted it and put a negative spin on it and that is very unfortunate. I don't know why that happened. I have never said anything to anyone that would give them that idea. I spoke to four or five neighbors to research for myself how the neighbors felt and if their concerns were addressed by the School District, like I knew that they would be if they were brought up. This Council and the School District have a very good working • relationship and we will continue that and foster that in anyway possible. So it is unfortunate some of that went around. Some people got somewhat hysterical over it thinking that we were sabotaging the plan to build the high school here which is absurd. I can't imagine someone would think that. My daughter is a part of the crowd right now at the high school along with another daughter in two years. It's unfortunate that it was misinterpreted that way. Our obligation as a Council is to look out for the best interest of this City in every manner possible and that is what I intend to do as long as I am sitting in this seat. I will not be bashful about expressing my concerns on any issue that comes up that affects any neighborhood. If anyone has a concern they are most welcomed to call me at home or at the office day or night and I will discuss with anyone anything that we are looking at and would appreciate the opportunity to do • so." Joe Vining made the staff presentation. This public hearing is for the original zoning on the tract for the proposed high school. The proposed zoning is for SF-2 (Single Family-Standard Lot) which is the appropriate zoning for a school. The Planning and Zoning Commission recommended adoption of District SF-2 (Single Family-Standard Lot) for this site. 54 September 11,1997 Dr. Norris, Round Rock School District Superintendent, gave a brief presentation on the design and site plan for the new high school. He added that three members of the School Board Trustees were present at the meeting. Dr. Norris outlined the following changes that were made after the last presentation to the Council. Those are: the road off Bowman Road into the student parking lots has been expanded to 60 feet of buffer; the portables were relocated; a commitment • was received by an adjacent landowner to provide right-of-way to FM1460; staff will recommend that the School Board purchase the remaining 8 acres south of the tract to place the softball field further away from the residences; the lighting is being researched that are more directional for ballfields; staff will ask for an add alternate bid for additional parking spaces which will increase the parking spaces to 1,000; full faculty parking of 250 spaces will be added now instead of at a later date; staff will work with the City on traffic flows; a possible road designated only for faculty and buses off Bowman Road; fencing will be increased to 8 foot and some areas may be increased to 10 foot fencing to prevent students from parking in the neighborhoods and walking onto the campus; the goal is to have students enter the school off FM1460. Dr. Norris added that the site for the new high school is the same size as McNeil High School and will be larger if the School District can acquire the additional 8 acres with the School Board's approval; school staff agrees with the Council and residents that the cul=de-sac on Shotwell Lane be removed and to fence off that location. The stadium will not be a varsity stadium. Dr. Norris added that since the City will have expenses regarding the expansion of Sunrise Road and Bowman Road, and depending on the outcome of the bids for the construction of the new high school, he will see if the School District can partially assist with the cost of the road improvements. Dr. Norris informed the Council that the design of the school has an open amphitheater. He asked the Council to allow the School District.to use the stone from old Mexican-American School and the cornerstone for that area of the school. The area will then be dedicated to the old • school. The Council gave their verbal approval. Councilman Morgan asked that consideration be given to outside access of the gym and library facilities so they could be used by the community in the summer. Dr. Norris said the gym and library will be accessible to the outside and will be happy to work with the Library Director to utilize the facility. 55 September 11,1997 Mayor Culpepper thanked Dr. Norris for working with the community and Council on this project because the school could have been built as it was originally planned. Mayor Culpepper opened the public hearing. Sandra Dodson, 815 Blue Spring Circle, said that she was in favor of the school being • built and was concerned that there might be a delay. Lisa Whitman, PTA President for Round Rock High School read a prepared statement in support of the new high school and of concerns that the construction of the might be delayed. Councilman Stluka responded to comments made by Ms. Whitman. He said, "I think what we, the City and School District, found out in this process is that we do need to start working together much earlier than we have in the past. There were a lot of things we just saw two weeks ago and they were well on their way. In our discussions with Dr. Norris and other members of the Round Rock Independent School District this was a wake up call for us. If the School District has another school planned out three or five years from now we need to know about it now. If anything, we can work together in finding site locations and making plans on traffic ahead of time because it worked and this is a good example of how it can work. We got • blindsided by some of these things just on how it was laid out and not really knowing what the impact on some of these would be without the discussions. We had the discussions with the School District and we were able to work them out together. We need to start planning now and together on school sites three to five years out." Betty Weeks, 1500 Greenfield, President of the Mesa Ridge Association said that the Council had the same concerns that were expressed by the neighborhoods regarding the proposed school and that the rumors about Councilman Morgan did not start in the Mesa Ridge area. She said that the neighborhoods were thankful that they have a City Council that cared enough to question the plans. She read a prepared a statement thanking the Council for their concerns and in support of the revised plans for the proposed site of the new high school. • John Gordon, 1007 Green Meadow, echoed comments that were made by the previous speakers. He expressed his support of the revised plans for the new high school. There being no further public testimony,the public hearing was closed. Mayor Culpepper recognized Jim Sadlo and his Boy Scout troop who were present working on their communication badge. Mayor Culpepper proceeded with the order of the agenda 56 September 11,1997 8.A. Consider public testimony concerning the proposed 1997-1998 Operating Budget David Kautz made the staff presentation. Prior to the Council meeting a detailed presentation on the budget was given during the Town Hall meeting. He said that the budget does not propose an increase in the City's tax rate, utility rates, or garbage rates. The budget has been balanced with a proposed tax rate of$0.377067 per$100 valuation. • The proposed 1997-1998 Fiscal Year budget is as follows: General Fund Total Revenues $23,106,920 Total Expenditures (23,050.520) Change in Fund Balance $ 56,400 I&S GO Debt Service Total Revenue $7,169,617 Total Expenditures (7,474,Q33 Change in Fund Balance $ (304,416) Utility Fund Total Revenues $14,000,913 Total Expenditures (13,928,936) Change in Working Capital $ 71,977 Kautz provided funding requests for certain non-profit agencies for the Councils review. He said the requests are currently funded in the budget at last year's level and staff requested direction from the Council on the requests that were submitted. Mayor Culpepper said that the presentation of the budget that was televised at 6:00 p.m. will be aired again and if anyone has any questions to contact the Council. He also asked the Council to review the requests from the non-profit agencies. Mayor Culpepper opened the public hearing. Michael Haley, 1803 Mills Meadow, had a question regarding a disbursement pertaining to the Mesa Ridge Drainage Study which was on the agenda. Mayor Culpepper explained that the items was for work that engineers have already completed. Al Wille added that the disbursement was for maintenance improvements for the drainage channel south of Robertson • Elementary and was not for the channel improvements that was in the bond package. Nancy Ledbetter of the Central Texas Clean AIR Force spoke on behalf of the Clean AIR Force which is a regional air quality non-profit coalition that has been in existence for five years. The membership is made up of businesses, organizations, environmental groups, agencies and individuals. The number one goal is to try to keep our area within compliance of the federal 57 September 11,1997 standard for ozone. She added that this is essential not only for public health but for the economy as well. The Clean AIR Force has education programs that promote clean air and they coordinate the Ozone Action Day Program and promote the voluntary actions to reduce pollution especially on Ozone Action Days. Our area has been very successful in staying in compliance of • the existing standard and have not exceeded the standard since 1985. The standard has been reached many times in the past several years. The EPA (Environmental Protection Agency) has a new standard that is a lot stricter than the old standard and we have exceeded that four times this summer alone. The EPA will be monitoring our ozone levels for 1997, 1998, and 1999. If the average of these three years is over the standard then our area will be designated non- attainment as early as the year 2000. The non-attainment status will become costly for everyone. Ledbetter added that the Clean AIR Force is requesting financial support starting in Fiscal Year 1998 from local jurisdictions in the Central Texas region that would be included in the non- attainment designation should the Federal standard for ozone be exceeded. At a minimum, Hays, Travis and Williamson counties and the cities within them would be affected. A full-time paid staff person is needed to coordinate the large amount of volunteer efforts the Clean AIR Force • has to increase the efforts in public education outreach, and to understand the origin and characteristics of air pollution in order to design cost effective strategies for our region should we be designated as non-attainment. This knowledge would enable the Clean AIR Force to negotiate with EPA to implement the best suited programs that would improve our air quality and get us back to attainment status. Ledbetter added that the funding request from local jurisdictions is based on population. The funding request for Round Rock is $8,400. The benefit to Round Rock is that it would be a part of the regional solution as well as having a say in the regional approach that is presented to EPA to clean up the air. There being no further public testimony, the public hearing was closed. 8.B. Consider public testimony concerning the proposed 1997 property tax rate David • Kautz made a presentation on this item earlier in the meeting. The Operating Budget for fiscal 1997-1998 is balanced at a tax rate of 37.7067 cents per $100 of value as indicated below. The proposed rate is below last year's rate of 39.880 cents per$100. Mayor Culpepper opened the public hearing. There being no public testimony, the public hearing was closed. 58 September 11,1997 8.C. Consider public testimony concerning adopting original zoning of District SF-2 (Single Family-Standard Lot) on 66.497 acres of land out of the P A Holder Survey, A-297 (Round Rock High School No. 4). This item was addressed earlier in the meeting. 8.D. Consider public testimony concerning adopting original zoning of District SF-2 (Single Family-Standard Lot) on 6.002 acres of land out of the N.B. Anderson Survey, A_29. • Behrens Tract) Joe Vining made the staff presentation. The proposed use for this tract is a 26 lot single family subdivision (Zunker Meadows). The Planning and Zoning Commission recommended adoption of District SF-2 (Single Family-Standard Lot) for this tract. Mayor Culpepper opened the public hearing. There being no public testimony, the public hearing was closed. 8.E. Consider public testimony concerning rezoning 17.549 acres from MF (Multifamily) to C-1 (General Commercial). (Dayton Tract) Joe Vining made the staff presentation. This tract of land received original zoning of District R-20 (High Density Residential), which is now identified as Multifamily, on 8/22/85. The proposed use is for a nursing home and is classified as an institutional use requiring a C-1 zoning. This use is compatible with the existing residential development in the area. The Planning and Zoning • Commission recommended adoption of the zoning change from MF (Multifamily)to District C-1 (General Commercial) for this tract. Mayor Culpepper opened the public hearing. There being no public testimony, the public hearing was closed. ORDINANCES: 9.A. Consider an ordinance adopting the proposed 1997-1998 Operating Budget. (First Reading) A presentation and public hearing was held on this item earlier in the meeting. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE CITY OF ROUND • ROCK, TEXAS, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1997, AND ENDING SEPTEMBER 30, 1998, DIRECTING THE CITY SECRETARY TO FILE A TRUE COPY OF THE BUDGET WITH THE COUNTY CLERK OF WILLIAMSON COUNTY, TEXAS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Stewart Mayor Pro-tem Palmer i 1 59 September 11,1997 Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Councilman Morgan was out of the room when the vote was taken. • ACTION: The motion carried unanimously. 9.B. Consider an ordinance adopting the 1997 property tax rate. (First Reading) A presentation and public hearing on this item was held earlier in the meeting. The property tax rate is 37.7067 cents per$100 of value. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE LEVYING TAXES FOR THE MAINTENANCE AND OPERATION OF THE MUNICIPAL GOVERNMENT OF THE CITY OF ROUND ROCK, TEXAS, AND PROVIDING FOR THE INTEREST AND SINKING FUND FOR THE YEAR 1997. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.C. Consider an ordinance concerning annexing 66.497 acres of land out of the P.A. Holder Survey. A-297. (Round Rock High School No 4) (First Reading) A public hearing was held on this item earlier in the meeting. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. • AN ORDINANCE ANNEXING ADJACENT AND CONTIGUOUS TERRITORY TO THE CITY OF ROUND ROCK, TEXAS, TO WIT: 66.497 ACRES OF LAND OUT OF THE P. A. HOLDER SURVEY, ABSTRACT 297, IN WILLIAMSON COUNTY; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN SATISFIED; PROVIDING THAT SUCH AREA SHALL BECOME A PART OF THE CITY AND THAT THE OWNERS AND INHABITANTS THEREOF SHALL BE ENTITLED TO THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND TO BE HEREINAFTER ADOPTED; PROVIDING FOR A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. 60 September 11,1997 MOTION: Councilwoman h O C o an C avez moved to adopt the ordinance. Councilman an Mor p g seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.D. Consider an ordinance concerning annexing 6.002 acres of land out of the N.B. Anderson Survey, A-29. (Behrens Traco (First Reading) A public hearing was held for this item earlier in the meeting. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE ANNEXING ADJACENT AND CONTIGUOUS TERRITORY TO THE CITY OF ROUND ROCK, TEXAS, TO WIT: 6.002 ACRES OF LAND OUT OF THE N. B. ANDERSON SURVEY, ABSTRACT 29, IN WILLIAMSON COUNTY; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN SATISFIED; PROVIDING THAT SUCH AREA SHALL BECOME A PART OF THE CITY AND THAT THE OWNERS AND INHABITANTS THEREOF SHALL BE ENTITLED TO THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND TO BE HEREINAFTER ADOPTED; PROVIDING • FOR A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Stluka moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer A 61 September 11,1997 Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Mayor Pro-tem Palmer moved to dispense with the second reading of the • ordinance with the unanimous consent of all the Councilmembers present. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.E. Consider an ordinance concerning annexing 0.218 acres of land out of the N.B. Anderson Survey, A-29. (Round Rock Christian Church ROWI,(First Reading) Public hearings concerning this annexation were held on August 12 and August 14, 1997. • Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE ANNEXING ADJACENT AND CONTIGUOUS TERRITORY TO THE CITY OF ROUND ROCK, TEXAS, TO WIT: 0.218 ACRES OF LAND OUT OF THE N. B. ANDERSON SURVEY, ABSTRACT 29, IN WILLIAMSON COUNTY; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN SATISFIED; PROVIDING THAT SUCH AREA SHALL BECOME A PART OF THE CITY AND THAT THE OWNERS AND INHABITANTS THEREOF SHALL BE ENTITLED TO THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND TO BE HEREINAFTER ADOPTED; PROVIDING FOR A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 62 September 11,1997 MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all theCouncilmembers present. Mayor Pro- tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.F. Consider an ordinance concerning speed zone changes on Sunrise Road from Old Settlers Boulevard to Chandler Road. (First Reading) Tom Word made the.staff presentation. An engineering study of the speed zones on Sunrise Road from Old Settler's Boulevard to Chandler Road have been completed. The results of the study indicates that some adjustments to the existing speed zones are appropriate. The proposed changes are summarized as follows: Sunrise Road from Old Settler's Boulevard to 508 feet north of Lake Drive-40 mph Sunrise Road from 508 feet north of Lake Drive to Chandler Road- 50 mph • Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.502, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS CHANGING THE SPEED ZONES ON SUNRISE ROAD FROM OLD SETTLERS BOULEVARD TO CHANDLER ROAD; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stewart seconded the motion. OTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.G. Consider an ordinance concerning speed zone changes on Louis Henna Boulevard from IH 35 East frontage road to east of Greenlawn Boulevard (First Reading) Tom Word made the staff presentation. An engineering study of the speed zones on Louis Henna Boulevard 63 September 11,1997 from the IH-35 East Frontage Road to 200' east of Greenlawn Boulevard has recently been completed. The results of the study indicated that some adjustments to the existing speed zones was appropriate. Approval of the proposed changes will decrease the speed limits to 45 mph to match the existing level of development in the area and provide for safe operations of the street. • The proposed changes are summarized as follows: Louis Henna Boulevard from IH 35 East Frontage Road to 200' east of Greenlawn Boulevard - 45mph Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.502, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS CHANGING THE SPEED ZONE ON LOUIS HENNA BOULEVARD FROM IH 35 TO GREENLAWN BOULEVARD; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.11. Consider an ordinance placing stop signs on Creekview Drive. Knollwood Cove, Windy Cove. and Tejas Drive at their intersections with Deepwood Drive (First Reading) Tom Word made the staff presentation. One of the concerns identified in the Greater Round Rock West Neighborhood Plan was the traffic at the intersection of Deep Wood Drive with Creekview Drive. The report specifically requested that the Yield sign at the intersection for Creekview Drive be changed to a Stop sign. An evaluation of the intersection has been completed, and because of the amount of traffic on Deep Wood Drive, staff recommended that the Yield sign be replaced with a Stop sign. A review of other street intersections with Deep Wood Drive identified three other side streets which also had Yield sign control. Staff recommends all of these locations also be changed to Stop sign control. The locations are summarized below. 64 September 11,1997 Street Intersecting Street Existing Control Proposed Control Creekview Drive Deep Wood Drive Yield Sign Stop Sign Knollwood Cove Deep Wood Drive Yield Sign Stop Sign Windy Cove Deep Wood Drive Yield Sign Stop Sign Tejas Drive Deep Wood Drive Yield Sign Stop Sign • Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY REPLACING YIELD SIGNS WITH STOP SIGNS AT THE INTERSECTIONS OF DEEPWOOD DRIVE AND CREEKVIEW DRIVE, DEEPWOOD DRIVE AND KNOLLWOOD COVE, DEEPWOOD DRIVE AND WINDY COVE, AND DEEPWOOD DRIVE AND TEJAS DRIVE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Stewart moved to adopt the ordinance. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. RESOLUTIONS: 10.A. Consider a resolution authorizing the Mayor to execute a supplemental agreement to the engineering contract with WHM Transportation Consultants, Inc. for the design of traffic signals and a traffic signal system on Louis Henna Boulevard from IH-35 to Greenlawn Boulevard. Tom Word made the staff presentation. The City currently has a contract with WHM Transportation Consultants, Inc. The traffic entering and exiting the Dell driveways on Louis Henna Blvd. has increased to the point that a traffic signal is warranted. This proposed • supplemental agreement would add the design of a traffic signal at the intersection of Louis Henna Boulevard with the Dell driveway, and the incorporation of the new traffic signal in the IH-35 frontage roads to Greenlawn Boulevard traffic signal system for an additional cost of $5,000.00. Total cost of the contract will be $16,700.00. Staff recommended approval of this supplemental agreement. Mayor Culpepper read the following resolution. 65September 11,1997 RESOLUTION NO. WHEREAS,the City of Round Rock, on May 22, 1997, entered into a Contract ("Contract")with WHM Transportation Consultants, Inc. for engineering services for the design of traffic signals and a traffic signal system on Louis Henna Boulevard from IH-35 to Greenlawn Boulevard, and WHEREAS,WHM Transportation Consultants, Inc. has submitted Supplemental Agreement No. 1 to the Contract to add the design of a traffic signal at the intersection of Louis • Henna Boulevard with the Dell driveway, and the incorporation of the new traffic signal in the IH 35 Frontage Roads to Greenlawn Boulevard traffic signal system, as more particularly described in the attached Supplemental Agreement No. 1, and WHEREAS,the City Council desires to enter into said Supplemental Agreement No. 1 to the Contract with WHM Transportation Consultants, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Agreement No. 1 to the Contract with WHM Transportation Consultants, Inc.,to add the design of a traffic signal at the intersection of Louis Henna Boulevard with the Dell driveway, and the incorporation of the new traffic signal in the IH 35 Frontage Roads to Greenlawn Boulevard traffic signal system, as more particularly described in the attached Supplemental Agreement No. 1. RESOLVED this l lth day of September, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.B. Consider a resolution authorizing the City Manager to issue a Purchase Order to Southwestern Bell for the acquisition and installation of a Wide Area Networking system David Kautz noted that a presentation was made earlier in the meeting. The cost for this phase is • estimated at approximately $72,500 which includes fixed costs and the first year of an annual recurring cost of approximately $5,600. Funds for this phase for both fixed and recurring have been budgeted and are available. Staff recommended that the Council approve this request. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City is in need of a Wide Area Networking system to link city hall with the police station, central fire station, and library, and WHEREAS, Chapter 271 of the Texas Government Code,V.T.C.A., states that a local 66 September 11,1997 government that purchases an item under a state contract satisfies the state law requiring the local government to take bids for the purchase of the item, and WHEREAS, Southwestern Bell is approved through the State of Texas Approved Qualified Information Services Vendor program, and WHEREAS,the City Council wishes to issue a purchase order to Southwestern Bell for the acquisition and installation of a Wide Area Networking system,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Manager is hereby authorized and directed to issue a purchase order to Southwestern Bell for the acquisition and installation of a Wide Area Networking system. RESOLVED this 11th day of September, 1997. • CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 10.C. Consider a resolution authorizing the closing of a portion of Harrell Parkway in Old Settlers Park at Palm Valley on October 18, 1997 for Outlaw Trail 100. Sharon Prete made the staff presentation. Staff requested that a portion of Harrell Parkway from 6:00 a.m. - 6:00 p.m. for the 10'hAnnual Outlaw Trail 100 Bicycle Tour will be held Saturday, October 18, 1997. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the Parks and Recreation Department of the City of Round Rock has requested that a section of Harrell Parkway as depicted on the attached map be closed from 6:00 o'clock a.m. until 6:00 o'clock p.m. on October 18, 1997 for the Outlaw Trail 100, and WHEREAS, the Council wishes to grant such request,Now Therefore • BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That a section of Harrell Parkway as depicted on the attached map be closed from 6:00 o'clock a.m. until 6:00 o'clock p.m. on October 18,.1997 for the Outlaw Trail 100. RESOLVED this 11th day of September, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary 67 September 11,1997 MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.1). Consider a resolution authorizing the closingportion of Harrell Parkway in Old Settlers Park at Palm Valley on September 19-21, 1997 for the Lone Star Weekend Aloft and Sam Bass Barbecue Cook-off. Sharon Prete made the staff presentation. The Lone Star Weekend Aloft and Police Officers Association Barbecue Cook-off will be held September 19"' , 20', and 21". These organizations asked that a portion of Harrell Parkway be closed from 12:00 noon, September 19'through 6:00 p.m., September 21S` Mayor Culpepper read the following resolution. • RESOLUTION NO. ' WHEREAS, the Parks and Recreation Department of the City of Round Rock has requested that a section of Harrell Parkway as depicted on the attached map be closed from 12:00 noon on September 19, 1997 until 6:00 o'clock p.m. on September 21, 1997 for the Lone Star Aloft and Sam Bass Barbeque Cook-off, and WHEREAS, the Council wishes to grant such request;Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That a section of Harrell Parkway as depicted on the attached map be closed from 12:00 noon on September 19, 1997 until 6:00 o'clock p.m. on September 21, 1997 for the Lone Star Aloft and Sam Bass Barbeque Cook-off. RESOLVED this 11th day of September, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman J6s6ph moved to approve the resolution. Councilwoman Chavez • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: .. ..:;. None 66 September 11,1997 ACTION: The motion carried unanimously. 10.E. Consider a resolution authorizing the Mayor to submit an application to the Texas Parks and Wildlife Department for Texas Recreation and Parks Account Grant Program. Sharon made the staff presentation. This will be the third time that staff has submitted the grant application to Texas Parks and Wildlife Department. The grant requests matching funds for • facility construction in Old Settlers Park at Palm Valley. Facilities include: football field, tennis courts,pavilion, trail,picnicking facilities, and soccer complex improvements. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock, Texas,hereinafter referred to as "City", desires to make application to the Texas Parks &Wildlife Department, hereinafter referred to as "Department", to participate in the Texas Recreation&Parks Account Grant Program, hereinafter referred to as "Program", and WHEREAS, the Texas Legislature has approved the Program(Section 24 of the Parks & Wildlife Code) for the purpose of allowing the political subdivisions of the State of Texas to participate in the Program, and WHEREAS, the City is fully eligible to receive assistance under the Program, and WHEREAS, City is desirous of authorizing an official to represent and act for the City in dealing with the Department concerning the Program,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS THAT, • 1. The City hereby certifies that it is eligible to receive assistance under the Program. 2. The City hereby certifies that the matching share for this application is readily available at this time. 3. The City hereby authorizes and directs Sharon Prete, Director of the Parks and Recreation Department to act for the City in dealing with the Department for the purpose of the Program, and Sharon Prete is hereby officially designated as the representative in this regard. 4. The City hereby specifically authorizes the official to make application to the. Department concerning the site known as the Round Rock Old Settler's Park Phase II in the City of Round Rock for use as a park site, and that the Round Rock Old Settler's Park Phase II has been dedicated for public park and recreation purposes in pertetuity. RESOLVED this 11th day of September, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilwoman Chavez moved to approve the resolution. Councilman Stluka seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None 69 September 11,1997 ACTION: The motion carried unanimously. 10.17. Consider a resolution awarding a bid and authorizing the Mayor to execute an agreement for Janitorial Services with K. I. S. S., Inc. David Kautz made the staff presentation. Five bids were received on July 1, 1997 for Janitorial Services. Klean Image Service Specialist, • Inc. (K.I.S.S., Inc.) submitted the lowest responsible bid of $78,155.46 . Staff recommended Council award the bid to K.I.S.S, Inc. and requested Council approval for entering into an agreement for the City janitorial services. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised forbids to retain janitorial service for City buildings, and WHEREAS,Klean Image Service Specialist, Inc. has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Klean Image Service Specialist, Inc.,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Klean Image Service Specialist, Inc. for janitorial service for City buildings, a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 11th day of September, 1997. • CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND,City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. 10.G. Consider a resolution authorizing the Cit Manager to issue a purchase order for the purchase of radar unitsof radar units. Police Chief Buster Kuhlmann made the staff presentation. Two bids were received for the purchase of radar units. One of the bids did not meet all the specifications. Staff recommended that the bid be awarded to Applied Concepts, Inc. for a total price of $44,910.00 for 18 units. 7 ® September 11,1997 In response to Councilman Stluka's question, Chief Kuhlmann said that 8 of the units are replacements and 10 are additional units. All the patrol vehicles will be equipped with units. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the purchase of • radar units for the Police Department, and WHEREAS, Applied Concepts, Inc. has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Applied Concepts, Inc.,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Applied Concepts, Inc. is hereby accepted as the lowest and best bid and the City Manager is hereby authorized and directed to issue a purchase order to Applied Concepts, Inc. for the purchase of said radar units. RESOLVED this 11th day of September, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.H. Consider a resolution authorizing the Mayor to execute an engineering services contract with RJN for the Sanitary Sewer Evaluation Study. Jim Nuse made the staff presentation. Steve Miller made the staff presentation. Over the last several months City staff has been negotiating a contract with RJN, Group of Dallas, Texas for performing an underground investigation of the City's wastewater collection system. This proposed engineering work was identified soon after the wastewater treatment plants were transferred to the BRA and LCRA • alliance partnership. Because the City sewer charge for wastewater treatment is based on flow contribution the reduction of any extraneous flow is necessary to control current and future costs. This proposed engineering investigation will identify potential inflow & infiltration and locate those areas requiring future analyses. .. F� . . .f 71 September 11,1997 The components of the field engineering investigation includes the following: 1) data management program, 2) sewer system mapping, 3) flow monitoring and 4) report compilation. Data management will be the implemented to control and manage the flow of information from the field investigation. This database will be merged into a mapping system as approved and • accepted by the city. Flow monitoring will be conducted to record and capture flow data from pre-determined sites to aid in identifying areas of high infiltration. This engineering project as initially proposed encompassed a much larger scope of work and services. However, since the project consisted of different phases of work it seemed appropriate to initiate a flow monitoring phase through fiscal year FY'98 and consider a more field intensive survey in FY'99. This will allow City staff to better manage the project and budget. Hugh Kelso, Regional Vice President of the RJN Group, made a brief presentation on the focus of the contract. Steve Miller added that the program is scheduled to begin in the fall. The cost of the project is $501,733.00. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain engineering services for a Sanitary Sewer Evaluation Study, and WHEREAS,RJN Group has submitted a contract to provide said services, and WHEREAS,the City Council desires to enter into said contract with RJN Group,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with RJN Group, for a Sanitary Sewer Evaluation Study, a copy of said contract being attached hereto and incorporated herein for all purposes. RESOLVED this 11th day of September, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: • JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper 72 September 11,1997 Noes: None ACTION: The motion carried unanimously. 10.I. Consider a resolution awarding a bid and authorizing the Mayor to execute a contract for the construction of a waterline bore underneath south IH 35 for pressure improvements in and around the Dell area. Steve Miller made the staff presentation. Seven bids • were submitted for the construction of the Water System Improvements, Pressure Plane No. 4 (DELL area)project. This will be a waterline bore under IH-35 near Hester's Crossing and will increase the water pressure in the Wal-mart/Dell area. Borah, Inc. submitted the lowest and best bid at$269,900.00 Staff recommended award of the bid to Borah, Inc. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids the construction of a waterline bore underneath south IH-35 for pressure improvements in and around the Dell area, and WHEREAS,Borah, Inc. has submitted the lowest and best bid, and WHEREAS,the City Council wishes to accept the bid of Borah, Inc.,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a • contract with Borah, Inc. for the construction of a waterline bore underneath south IH-35 for pressure improvements in and around the Dell area. RESOLVED this 11th day of September, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. 10.J. Consider a resolution authorizing the Mayor to execute a contract for engineering services with Fisher. Hagood for Chaparral Drive Improvements. Al Wille made the staff presentation. The extension of Chaparral Drive from the Woods subdivision to Oak Hollow Drive, which provides a link to FM 3406, was included in the 1996 General Obligation Bond 73 September 11,1997 Package. The firm of Fisher Hagood, Inc. was previously selected to provide engineering services for this project. An engineering service contract has been completed with Fisher Hagood and staff recommended approval of the contract. Mayor Culpepper read the following resolution. • RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain engineering services for street and drainage improvements to Chaparral Drive, and WHEREAS,Fisher Hagood, Inc. has submitted a contract to provide said services, and WHEREAS, the City Council desires to enter into said contract with Fisher Hagood,Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with Fisher Hagood Inc., for street and drainage improvements to Chaparral Drive, a copy of said contract being attached hereto and incorporated herein for all purposes. RESOLVED this 11th day of September, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.K. Consider a resolution authorizingthe e Mayor to enter into an engineering contract with HDR Engineering for Water Storage Improvements to Pressure Plane Two in Southeast Round Rock. Steve Miller made the staff presentation. This proposed engineering contract addresses improvements for both pressure and storage needs in'southeast Round Rock and the • downtown area. The primary effort will be to add an elevated tank at High Country and ancillary work items will address the related pumping improvements to support these water improvements. Miller showed the possible location of the tank site. He added that three acres are need for the tank site. Miller used slides to show the various styles of tanks that staff is considering. Mayor Culpepper read the following resolution. 5 RESOLUTION NO. 74 September 11,1997 WHEREAS, the City of Round Rock desires to retain engineering services for water storage improvements to Pressure Plane 2 in southeast Round Rock, and WHEREAS,HDR Engineering Inc. has submitted a contract to provide said services, and WHEREAS, the City Council desires to enter into said contract with HDR Engineering Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with HDR Engineering Inc., for water storage improvements to Pressure Plane 2 in southeast Round Rock, a copy of said contract being attached hereto and incorporated herein for • all purposes. RESOLVED this 11th day of September, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. 10.L. Consider a resolution appointing an Ad Hoc Municipal Judge for a specific trial scheduled for the end of September. Joanne Land made the staff presentation. Judge McNery is requesting that the Council consider appointing an Ad Hoc Municipal Judge for two cases that will be on docket later this month. Judge McNery's law firm is in litigation with the person who will come before the court and he feels that is a conflict. He asked for another judge to sit the bench for that trial. Staff recommended that Cedar Park Municipal Judge, Kevin Madison be appointed. He is a licensed attorney in Austin, President of Texas Municipal Courts Association and Speaker for the Texas Municipal Court Training Center. Mayor Culpepper read the following resolution. • RESOLUTION NO. WHEREAS,the charter of the City of Round Rock, Texas ("City") establishes a Municipal Court in the City to exercise the powers and duties possessed by municipal courts in the State of Texas; and WHEREAS, Section 4.03 of the City Charter, City of Round Rock, Texas, authorizes the City Council to appoint a licensed and practicing attorney to serve as the Municipal Court Judge for the City; and WHEREAS, Dan R. McNery, a licensed and practicing attorney in the State of Texas, presently serves as the Municipal Court Judge for the City; and WHEREAS,pursuant to the Code of Judicial Conduct, Judge Dan R. McNery has 75 September 11,1997 recused himself from hearing Cause Nos. 8550-96, 8551-96, and 8552-96 currently pending in the Round Rock Municipal Court; and WHEREAS, Section 29.007(g) of the Texas Government Code and Section 4.03(e) of the City Charter authorize the City Council to appoint a temporary judge to serve if the regular judge is temporarily unable to act; and WHEREAS,the City Council desires to appoint Kevin Madison, a licensed and practicing attorney in the State of Texas,to serve as the Temporary Municipal Court Judge for Cause Nos. 8550-96, 8551-96, and 8552-96; Now Therefore • BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS: I. That Kevin Madison, a licensed and practicing attorney in the State of Texas, is hereby appointed to serve as the Temporary Municipal Court Judge for Cause Nos. 8550-96, 8551-96, and 8552-96, and Judge Kevin Madison may exercise the powers and duties-as authorized by applicable law. RESOLVED this 11th day of September, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.M. Consider a resolution authorizing a street closing on October 4-5; 1997 for the Round Rock Old Town Arts Festival. This was withdrawn from the agenda by the applicant. APPOINTMENTS: 11.A. Consider appointment to the Central Texas Library System Advisory Board. Dale Ricklefs made the staff presentation. Every two years the City Council has an opportunity to approve the appointment of one person to represent the City at Central Texas Library System /Y • meetings. This representative, who may not be an employee of the library, votes on issues related to state funding and regulation of the Library System, of which RoundRock is a member. Henry Lathin has been the City's representative for 7 years and would like to continue in that role. Staff recommended that Lathin be appointed to do so. Mr. Lathin has submitted his letter of interest. MOTION: Councilman Stewart moved to appoint Henry Lathin by acclamation to the Central Texas Library System Advisory Board. Councilwoman Chavez seconded the motion. 76 September 11,1997 VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • DISBURSEMENTS: 12.A. Consider final payment to Baker-Aicklen & Associates, Inc for the Mesa Ridge Drainage Study in the amount of$1,530.00. 12.B. Consider Vavment to Baker-Aicklen & Associates, Inc. for the Youth Sports Complex in the amount of$10,694.90. 12.C. Consider payment to Bay Maintenance Company for the Mesa Ridge Channel Improvements in the amount of$29,070.00. 12.1). Consider payment to R. Gill & Associates for architectural services associated with the design and development of the Library Expansion in the amount of$18,000.00. 12.E. Consider payment to NBS Construction Co., Inc. for the Dove Creek Street Improvements in the amount of$76,929.19. 12.F. Consider payment to Reconstruction Specialist Co. for the drainage and site work at Old Settlers Park at Palm Valley in the amount of$50,196.29. 12.G. Consider payment to Reddico Construction Co., Inc. for the Peachtree Valley Drainage Improvements in the amount of$185,208.30. 12.H. Consider payment to T. F. Harper Construction Company for Police Department Addition and Remodel in the amount of$163,569.80. MOTION: Councilman Joseph moved to approve the disbursements. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. NEW BUSINESS: None 77 September 11,1997 OLD BUSINESS: None CITY MANAGER'S REPORT: None COUNCIL COMMENTS: Councilman Morgan thanked Mayor Culpepper and Betty Weeks for their comments. He • added that the discussions that took place this evening support the reputation of Round Rock and the Round Rock School District for their interest in quality education and the spirit of cooperation that will be maintained. Mayor Pro-tem Palmer said he was looking forward to the Balloon Fest. Mayor Culpepper congratulated the Round Rock Football Dragons on their victory over the Bowie Bulldogs and hoped that they will beat Reagan High School tonight. ADJOURNMENT: There being no further business, the meeting adjourned at 9:45 p.m. Respectfully Submitted, Jo e Land,Assistant City Manager/ City Secretary 7 September 25,1997 The Round Rock City Council met in a Work Session and Regular Session on Thursday, September 25, 1997 at 6:00 p.m. in the City Council Chamber, 221 E. Main Street. CALL WORK SESSION TO ORDER- 6:00 P.M. ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, • Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett and Assistant City Manager/City Secretary Joanne Land. WORK SESSION: 3.A. Consider presentation concerning the proposed Performance Management Process as developed by the Public Safety Task Force and Public Service Task Force. Joanne Land made the staff presentation. Sarah Hutchinson of Watson Wyatt, along with representatives of both the Public Safety Task Force and Public Service Task Force was present to make a presentation on recommendations for a Performance Management Process (PMP) for City employees. Barbara Vance; member of the ,Public Service Task Force, thanked the Council and Administration for giving the employees the chance to formulate a process that would link pay to performance. Ms. Vance outlined the steps that the Task Force took to accomplish it's mission. She said that the Task Force set goals to develop a tool that would link pay to performance for employees , be in alignment with the City's goals and strategies, and be equitable to all employees across the board. The Task Force determined that they needed a good communication tool for employers, supervisors, and upper management that was user friendly and not too cumbersome. They determined the criteria that would be used to evaluate all the City employees and the numerous jobs, who would conduct the evaluations, how the performance would be measured, when it would be done, how often, and which parts of the evaluation would be the most important asset.. The7ask Force accomplished it's goals by creating a three part form that was user friendly, short, easy to understand, and covered every City employee. A draft copy of the PMP form was provided for the Council's review. Ms. Vance added that the form was field tested and the Task Force received positive feedback. Sarah Hutchinson of Watson Wyatt said the Task Forces worked very hard to accomplish the task of developing the product that was presented to the Council. She explained the role of Watson Wyatt and how she helped the Task Force accomplish their mission. She noted the definition used to develop a Performance Management Process is the ongoing process of setting py 79 j., September 25,1997 performance expectations, providing feedback, and coaching to reach those expectations, then reviewing and recognizing performance results. Ms. Hutchinson added that Watson Wyatt conducted a study on traditional and improved Per5 formance Management Systems which showed that key trends in the new and improved systems showed an alignment between the organization, • the department, the team and the individuals performance. The organizations they studied were overhauling their Performance Management Systems in order to raise the performance bar, to raise the standards, and to raise the overall performance of the organization. She added that when a Performance Management System is designed there are really three major components. They are a measurement of objectives or activities, assessment of demonstrated competencies, and a developmental plan. Ms. Hutchinson said, "A greater definition of competencies is a combination of observable and applied skills, knowledge, and behaviors that is important for the success of the organization, personal performance, and enhanced contribution." She pointed out that a Performance Management System effectiveness is driven by: • Organizational"readiness" • Well-designed process and instrument • Consistent implementation/effective communication and training • • Ease of administration • Commitment form upper management • Continuous improvement The product that the Task Force created met all the qualifications for effectiveness and is a state of the art program. Larry Madsen, member of the Public Service Task Force, thanked the Council for the opportunity to work on this project. He added that the Task Force consisted of 16 members. He introduced the members of the Task Force who were present at the meeting. They were Barbara Vance, Keith Tanner, Amelia Sondgeroth, Lynn Olsen, and Randy Gordon. Mr. Madsen outlined the plan and schedule to implement the Performance Management System. Mayor Culpepper thanked both Task Forces for all the work they have done and are still • doing. Jeff Passmore of Watson Wyatt made a brief presentation on how the City's Benefit Plan compared to other comparable cities. Results of the comparison were: • Life insurance benefits and Short and Long Term Disability benefits are benefits the City may want to review at some point in the future. • Among all the benefits, the paid time off benefits are the most valuable, followed by the retirement plan, then the medical plan. • Overall the City's benefit package is very valuable and comparable in total value providing an estimated 23% of pay in value on average. 80 September 25,1997 There being no further business, the work session adjourned at 6:43 p.m. REGULAR SESSION TO ORDER- 7:00 P.M. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES:Regular Session September 11, 1997 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: Judy Gregor, 112B East Main, thanked the Council for their support of the Downtown Business Association Chocolate Affair. PROCLAMATIONS: 9.A. Consider a proclamation proclaiming October 8. 1997 as SAVE (Stop America's Violence Everywhere) Today for Tomorrow. Mayor Culpepper read the appropriate proclamation and presented it to Olga Maloney, a representative of the Williamson County Medical Alliance. Ms. Maloney distributed Domestic Violence Awareness ribbons to the Council and members of the audience. Dr. David Baker of the Round Rock Christian Church noted that everyone was invited to the candlelight prayer vigil for victims of violence on October 28, 1997 at 8:00 p.m. at Memorial Park. The vigil is being coordinated by Lisa Ferrero, Director of the Williamson County Crisis Center. Mayor Culpepper asked that information be provided so that an announcement concerning the vigil can be place on the City's cable channel. 81 September 25,1997 9.B. Consider a proclamation proclaiming Fire Prevention Week Mayor Culpepper read the appropriate proclamation and presented it to Fire Chief Bizzell. PRESENTATIONS: 10.A. Consider a presentation concerning the Distinguished Budget Presentation Award • from the Government Finance Officers Association (GFOA). David Kautz made the staff presentation. The Government Finance Officers Association of the United States and Canada (GFOA) has announced that the City of Round Rock has again received the GFOA's Distinguished Budget Presentation Award for its budget Fiscal Year 1996-1997. The award represents a significant achievement by the City. It reflects the commitment of the Council and staff to meeting the highest principles of governmental budgeting. In order to receive the,budget award, the City had to satisfy nationally recognized guidelines for effective budget presentation. These guidelines are designed to assess how well the City's budget serves as: a) a policy document; b) a financial plan; c) an operations guide; d) a communication device. The budget is reviewed by independent members of the GFOA for compliance with the above criteria and must be rated proficient in all four categories to receive the award. The budget was also rated unanimously by the reviewers as "An Outstanding Policy Document". David Kautz introduced the members of the Finance Department that were present at the meeting. The Council congratulated and thanked David Kautz and the members of the Finance Department. PUBLIC HEARINGS: 1 LA. Consider public testimony concerning the proposed 1997-1998 Operating Budget for the City of Round Rock. David Kautz made the staff presentation. The proposed 1997-1998 Fiscal Year budget is as follows: General Fund Total Revenues $23,106,920 Total Expenditures (23,050,520) Change in Fund Balance $ 56,400 I&S GO Debt Service Total Revenue $7,169,617 Total Expenditures 7 474 033 Change in Fund Balance $ (304,416) Utility Fund Total Revenues $14,000,913 82 September 25,1997 Total Expenditures (13.928,936) Change in Working Capital $ 71,977 The budget has been balanced with a proposed tax rate of$0.377067 per $100 valuation and there are no increases in water,wastewater or garbage rates. In response to Councilman Morgan's question, Kautz said that the last time there was an increase in the water, wastewater, and garbage rates was six (6) years ago. There was a slight increase in the garbage rate for recycling. Mayor Culpepper opened the public hearing. There being no public testimony, the public hearing was closed. 11.B. Consider public testimony concerning the proposed 1997 property tax rate. David Kautz made the staff presentation. The Operating Budget for fiscal 1997-1998 is balanced at a tax rate of 37.7067 cents per $100 of value as indicated below. The proposed rate is below last year's rate of 39.880 cents per $100. The tax rate is made up of two components: a Maintenance and Operations Component and a Debt Service Component. Under the proposed tax rate, City taxes on the average home would decrease by $8.75 or • 2.1% compared with last year's taxes when considering changes in home values from last year to this year. The proposed tax rate will fund, in part, General Fund operations and new debt service on the recently issued$5 million in Certificates of Obligation. Maintenance and Operations Component' $0.170982 Debt Service Component $0.206085 Total Tax Rate $0.377067 Mayor Culpepper opened the public hearing. There being no public testimony, the public hearing was closed. ORDINANCES: 12.A. Consider an ordinance adopting the proposed 1997-1998 Operating Budget (Second Reading) Mayor Culpepper said that the Council received requests by Social Service • agencies, the Austin-San Antonio Corridor Council, and the Clean AIR Force. He asked that the all these agencies be funded at the requested amounts. Bob Bennett noted that staff is proposing to amend the 1996-1997 budget to accommodate the request from the Corridor Council because Mr. Milloy of the Corridor Council said that they would not need any funds in the 1997-1998 fiscal year. 83 September 25,1997 David Kautz noted that the budget included an increase of$250 to the Volunteer Center's request to help pay for their utility bill. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. • AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE CITY OF ROUND ROCK, TEXAS, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1997, AND ENDING SEPTEMBER 30, 1998, DIRECTING THE CITY SECRETARY TO FILE A TRUE COPY OF THE BUDGET WITH THE COUNTY CLERK OF WILLIAMSON COUNTY, TEXAS. MOTION: Councilman Stewart moved to adopt the ordinance as amended to include the total requests made by the Social Agencies, the request from the Clean AIR Force, and the $250 increase to the Volunteer Center's request. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Y Noes: None ACTION: The motion carried unanimously. • 12.B. Consider an ordinance adopting the 1997 property tax rate (Second Reading) The Property Tax Rate for fiscal 1997-1998 is 37.7067 cents per$100 of value. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE LEVYING TAXES FOR THE MAINTENANCE AND OPERATION OF THE MUNICIPAL GOVERNMENT OF THE CITY OF ROUND ROCK, TEXAS, AND PROVIDING FOR THE INTEREST AND SINKING FUND FOR THE YEAR 1997. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan 5; Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 12.C. Consider an ordinance concerning speed zone changes on Sunrise Road from Old Settlers Boulevard to Chandler Road (Second Reading) Tom Word made the staff presentation. An engineering study of the speed zones on Sunrise Road from Old Settler's Boulevard to 84 September 25,1997 Chandler Road has recently been completed. Staff recommended that the speed limits be changed as follows: Sunrise Road from Old Settler's Blvd. to 508 feet north of Lake Drive. - 40 mph Sunrise Road from 508 feet north of Lake Drive to Chandler Road. - 50 mph There have been no changes since the first reading of the ordinance and staff recommended approval of the second reading. • Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.502, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS CHANGING THE SPEED ZONES ON SUNRISE ROAD FROM OLD SETTLERS BOULEVARD TO CHANDLER ROAD; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 12.D. Consider an ordinance concerning* speed zone changes on Louis Henna Boulevard from IH 35 East frontage road to east of Greenlawn Boulevard. (Second Reading) Tom Word made the staff presentation. An engineering study of the speed zones on Louis Henna Boulevard from the IH-35 East Frontage Road to 200' east of Greenlawn Boulevard has recently been completed. Staff recommended that the following changes be made: Louis Henna Boulevard from IH 35 East Frontage Road to 200' east of Greenlawn Boulevard- 45mph There have been no changes since reading of the ordinance and staff recommended approval of • the second reading. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.502, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS CHANGING THE SPEED ZONE ON LOUIS HENNA BOULEVARD FROM IH 35 TO GREENLAWN BOULEVARD; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. V s September 25,1997 MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 12.E. Consider an ordinance placing stop sigrins on Creekview Drive, Knollwood Cove, Windy Cove, and Tejas Drive at their intersections with Deepwood Drive. (Second Reading) Tom Word made the staff presentation. There have been no changes since the first reading of the ordinance and staff recommended approval of the following changes: Street Intersecting Street Existing Control Proposed Control Creekview Drive Deep Wood Drive Yield Sign Stop Sign Knollwood Cove Deep Wood Drive Yield Sign Stop Sign Windy Cove Deep Wood Drive Yield Sign Stop Sign • Tejas Drive Deep Wood Drive Yield Sign Stop Sign Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY REPLACING YIELD SIGNS WITH STOP SIGNS AT THE INTERSECTIONS OF DEEPWOOD DRIVE AND CREEKVIEW DRIVE, DEEPWOOD DRIVE AND KNOLLWOOD COVE, DEEPWOOD DRIVE AND WINDY COVE, AND DEEPWOOD DRIVE AND TEJAS DRIVE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan. Councilman Stewart' • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 12.17. Consider an ordinance changing yield signs to stop signs on Oak Meadow Drive, TTe as Drive. Wildwood Drive, Lime Rock, Rock Creek Drive, Ridgerock Drive. and Blanchard Drive with their intersection with Oakridge Drive. (First Reading Tom Word made the staff 86 September 25,1997 presentation. Residents living along Oakridge Drive have requested that the Yield signs on side streets intersecting Oakridge Drive be changed to Stop signs. An evaluation of the intersections has been completed by City staff, and because of the amount of traffic on Oakridge Drive, staff recommended the following changes: Street Intersecting Street Existing Control Proposed Control • Oak Meadow Drive Oakridge Drive Yield Sign Stop Sign Tejas Drive Oakridge Drive Yield Sign Stop Sign Wildwood Drive Oakridge Drive Yield Sign Stop Sign Lime Rock Oakridge Drive Yield Sign Stop Sign Rock Creek Drive Oakridge Drive Yield Sign Stop Sign Ridgerock Drive Oakridge Drive Yield Sign Stop Sign Blanchard Drive Oakridge Drive Yield Sign Stop Sign _T Councilman Morgan asked if it was feasible to change the speed limit from 30 mph to 25 on Oakridge Drive where there are two curves because of the site radius. Mr. Word said that other studies are being conducted for this roadway which affect those areas. The second reading of this ordinance will be held on October 9, 1997. • Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY REPLACING YIELD SIGNS WITH STOP SIGNS AT THE INTERSECTIONS OF OAKRIDGE DRIVE AND OAK MEADOW DRIVE, OAKRIDGE DRIVE AND TEJAS DRIVE, OAKRIDGE DRIVE AND WILDWOOD DRIVE, OAKRIDGE DRIVE AND LIME ROCK DRIVE, OAKRIDGE DRIVE AND ROCK CREEK DRIVE, OAKRIDGE DRIVE AND RIDGEROCK DRIVE, AND OAKRIDGE DRIVE AND BLANCHARD DRIVE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Stewart moved to adopt the ordinance. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 12.G. Consider an ordinance concerning_speed zone chane on Creekbend Boulevard from Sam Bass Road to FM 3406. (First Reading) Tom Word made the staff presentation. At 87 September 25,1997 the request of the Neighborhood Association staff conducted a study to establish a school speed zone on Creek Bend Boulevard between FM 3406 and Sam Bass Road. The traffic and engineering study was completed for this segment of Creek Bend Boulevard and justified that a school speed zone is warranted. The 20 mph school speed zone should start 400 feet south of • FM 3406 and end 200 feet north of Sam Bass Road. Staff recommended that the 20 mph school speed zone be in effect from 7:00 a.m. until 8:00 a.m., and from 2:30 p.m. until 3:30 p.m. The regular posted speed zone on this segment of Creek Bend Boulevard is 30 mph, and staff recommended no change to the regular speed zone. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.503, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS DESIGNATING A PORTION OF CREEKBEND BOULEVARD AS A SCHOOL SPEED ZONE FROM 7:00 A.M. TO 8:00 A.M. AND FROM 2:30 P.M. TO 3:30 P.M.; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 12.11. Consider an ordinance adopting Amendment No 5 of the 1996-1997 Operating Budget. (First Readinnl David Kautz made the staff presentation. The purpose of this budget revision is to provide final adjustments to the operating budget. These adjustments reflect increased revenue and expenditure activity during the fourth, quarter. Adjustments to the • operating budget expenditures include the following major items: • General Services adjustments -include Economic Development agreement with Dell Computer, reflecting Dell's share of additional sales tax collected; street sign 9-1-1 addressing program (funded by CAPCO grant) $344,000 • Legal services adjustments -increased litigation activity $ 40,000 • Other adjustments reflecting increased activity, growth $ 20,000 • Austin-San Antonio Corridor Council participation- Round Rock participates with Austin, San Antonio and San Marcos in funding legislative activities of the Corridor Council $ 34,500 88 September 25,1997 • Utility System adjustment-properly classify the reimbursement of impact fees collected from Brushy Creek MUD $462,188 These expenditures are balanced through increased sales tax collections in the fourth operating quarter, additional franchise fee collections, the above mentioned CAPCO grant and, for the utility system adjustment, cash on hand from collection of impact fees. • Budget Revision#5 Fiscal Year 1996-1997 1996-1997 1996-1997 Revised Budget Revised Budget#5 General Fund Revenues $ 20,874,665 $ 21,789,665 Expenditures (20,989,547) _(21,428,047) Total Change in Fund Balance $ (114,882) $ 361,618 Utility Fund Revenues $ 18,737,500 $ 18,737,500 Operating Expenditures _(14,795,138) (15,257,326) Change in Operations 3,942,362 3,480,174 Other Sources - Scheduled Use of Impact Fees 950,000 950,000 Change in Working Capital $ 4,892,362 $ 4,430,174 Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. • AN ORDINANCE PROVIDING FOR AMENDMENT NO. 5 TO THE OPERATING BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL YEAR 1996-97. MOTION: Councilman Stewart moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 12.I. Consider an ordinance adopting original zoning of District SF-2 Ogle Family- • Standard Lot) on 66.497 acres of land out of the P.A. Holder Survey, A-297 (Round Rock High School No. 4) (First Reading) Joe Vining made the staff presentation. This ordinance will zone High School No. 4 for the Round Rock Independent School District. The Planning and Zoning Commission recommended District SF-2 (Single Family-Standard Lot) original zoning for this site. 89 September 25,1997 Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO ZONE 66.497 ACRES OF LAND OUT OF THE P. A. HOLDER SURVEY, ABSTRACT 297, IN ROUND ROCK, • WILLIAMSON COUNTY, TEXAS,AS SF-2 (SINGLE FAMILY-STANDARD LOT). MOTION: Councilmanose h J p moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Stluka moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-tem • Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 12.J. Consider an ordinance adopting original zoning of District SF-2 Ogle Family- Standard Lot) on 6.002 acres of land out of the N.B. Anderson Survey A-29 Behrens Tract�� First Reading) Joe Vining made the staff presentation. This ordinance will zone the Zunker • Meadows Subdivision. The Planning and Zoning Commission recommended in favor of adopting original zoning of District SF-2 (Single Family-Standard Lot) on this 6.002 acres tract of land. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A 90 September 25,1997 PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO ZONE 6.002 ACRES OF LAND OUT OF THE N. B. ANDERSON SURVEY, ABSTRACT 29, IN ROUND ROCK, WILLIAMSON COUNTY, TEXAS, AS SF-2 (SINGLE FAMILY-STANDARD LOT). MOTION: Councilman Stluka moved to adopt the ordinance. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Mayor Culpepper Noes: None Councilman Joseph was out of the room when the vote was taken. ACTION: The motion carried unanimously. MOTION: Councilman Stluka moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 12.K. Consider an ordinance rezoning 17.549 acres of land from District MF (Multifamily)to District C-1 (General Commercial). (Davton Tract) (First Reading,) Joe Vining made the staff presentation. Staff received a request for a zoning change from MF (Multifamily) to District C-1 (General Commercial) for this 17.549 acres tract to facilitate the construction of a nursing home. The Planning and Zoning Commission recommended approval of the request. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE 17.549 ACRES OF LAND SITUATED IN THE DAVID CURRY SURVEY, ABSTRACT NO. 130, ROUND ROCK, WILLIAMSON COUNTY, TEXAS, FROM DISTRICT MF (MULTIFAMILY) TO DISTRICT C-1 (GENERAL COMMERCIAL). 91 September 25,1997 MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. 12.L. Consider an ordinance setting the date, time, and place for a public hearing concerning the annexation of 101.301 acres of land out of the Asa Thomas Survey, A-609. (Hickerson Traci) (First Reading) Joe Vining made the staff presentation. This tract of land is located in Round Rock's extraterritorial jurisdiction in the southeast quadrant of the City, between Gattis School Road and Louis Henna Boulevard. The owners are petitioning for annexation to be eligible for City services for future development. The first public hearing is scheduled for Tuesday, October 21, 1997 at 6:00 p.m. and the second public hearing is scheduled for Thursday, October 23, 1997 at 7:00 p.m. Mayor Culpepper read the,caption of the ordinance. • ORDINANCE NO. AN ORDINANCE SETTING A DATE AND TIME FOR TWO PUBLIC HEARINGS TO BE HELD IN THE CITY COUNCIL CHAMBERS ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF ROUND ROCK, TEXAS, TO WIT: 101.301 ACRES OF LAND OUT OF THE ASA THOMAS SURVEY, ABSTRACT NO. 609, WILLIAMSON COUNTY; AUTHORIZING AND DIRECTING THE CITY SECRETARY TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. 92 September 25,1997 VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ' ACTION: The motion carried unanimously. RESOLUTIONS: • 13.A. Consider a resolution approving the 1997-1998 Hotel/Motel Tax Budget. Joanne Land made the staff presentation. At the last meeting, Michelle Rackley of the Round Rock Chamber of Commerce made a detailed presentation on the Event requests as well as the Tourism Budget request from the Chamber of Commerce. The Proposed 1997-1998 Hotel/Motel Budget is as follows: Total Projected Revenues $428,000 Tourism Event Expenditures 134,050 Arts Support 25,825 Tourism Support 100,753 Museum Support 2,273 Unallocated Contingency for Mid-year Events 20,000 Operation Reserves 100,000 Estimated Unreserved Fund Balance 9-30-98 $ 45,099 Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock collects a seven(7)percent tax on hotel/motel rooms, and WHEREAS, the tax money is to be spent for promoting tourism and the arts, and WHEREAS, a proposed 1997-1998 budget for hotel/motel tax funds is attached which provides for expenditure of the funds in a manner in compliance with Section 1.1809 of the City Code (1995 Edition),Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, 93 September 25,1997 That the attached 1997-1998 Hotel/Motel Tax Budget is hereby approved and the disbursements shown thereon are hereby authorized. RESOLVED this 25th day of September, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: • JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.B. Consider a resolution amending the Declaration of Covenants, Conditions and Restrictions for Encino Plaza. Joe Vining made the staff presentation. Encino Plaza was zoned a • few years ago and one of the concerns at that time was the possibility of a truck stop or other uses on this tract that would not fit in with the City's plan. To prevent that some deed restrictions were formulated. Owners of the Marriott Hotel were concerned that they might have some overnight guest that would arrive in vehicles that were prohibited. They requested that the deed restrictions be amended, specifically, the restrictions against overnight parking of campers, motor homes, mobile homes, boats, trailers, commercial trucks or heavy equipment shall not apply to Lot 2A, Block B of the Replat of Encino Plaza as long as it is owned and operated as a hotel. Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS, the Owners of certain real property known as Encino Plaza, a subdivision in Williamson County, Texas have submitted an Amended Declaration of Covenants, Conditions and Restrictions ("Amended Declaration"), and WHEREAS, said Amended Declaration deletes the restrictions against overnight parking of campers, motor homes, mobile homes,boats, trailers, commercial trucks and heavy equipment for Lot Two-A(2-A),Block`B"of Encino Plaza, and WHEREAS, the City Council wishes to approve said Amended Declaration,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Amended Declaration of Covenants, Conditions and Restrictions which deletes the restrictions against overnight parking of campers,motor homes, mobile homes,boats, trailers, commercial trucks and heavy equipment for Lot Two-A(2-A), Block`B"of Encino Plaza, a copy of said 94 September 25,1997 Amended Declaration being attached hereto as an exhibit. RESOLVED this day of 25th day of September, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.C. Consider a resolution adopting an updated City of Round Rock Investment Polic and Investment Strategy. David Kautz made the staff presentation. In accordance with the Public Funds Investment Act, the City Council must review the City's Investment Policy • annually. This policy reflects recent statutory requirements as well as operating changes desired by staff. The changes are minor in nature and are in the City's best interest but do not materially affect the conservative nature in which the City investments are made. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,pursuant to Chapter 2256, Texas Government Code("the Act")the City Council desires to adopt a written investment policy and investment strategy regarding the investment of City funds, and WHEREAS, the City Council has reviewed the attached updated policy and has determined same to be in compliance with the Act,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the attached updated investment policy for the investment of City funds is hereby approved and adopted. • RESOLVED this 25th day of September, 1997. CHARLES CULPEPPER' Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Joseph seconded the motion. 95 September 25,1997 VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. Y 13.D. Consider a resolution amending the individuals authorized to perform transactions with Texpool a local government investment pool. David Kautz made the staff presentation. A significant portion of the City's investment portfolio moves in and out of Texpool on a frequent basis. Because of these frequent investment operating transactions, it is necessary to have the Accountant II position for the City, the position responsible for most daily transactions, authorized to perform these transactions along with the Accounting Manager and Director of Finance. Texpool permits these individuals to move funds only from the City's depository (Texas Commerce Bank) into Texpool and from Texpool into the Depository. Staff recommended that the following individuals perform transactions between the • City's Depository and Texpool: Director of Finance David Kautz Accounting Manager Cindy Demers Accountant II Elaine Wilson Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock, Texas ("Participant") is a political subdivision of the State of Texas and is empowered to delegate to a public funds investment pool the authority to invest funds, to act as custodian of investments purchased with local investment funds; and, WHEREAS,the Treasurer of the State of Texas, acting by and through the Texas Treasury Safekeeping Trust Company("Trust Company"),has created"TexPool", a public funds investment pool, to effectuate the goals of providing investments at the highest possible yield and maintaining complete safety of the funds of the Participant; and, WHEREAS, the Participant hereby requests the following changes regarding the individuals authorized to act on behalf of the Participant,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, • A. That the City of Round Rock, Texas has entered into a Participation Agreement and has established an account in its name with the Trust Company's Local Government Investment Pool, "TexPool", for the purpose of transmitting local funds for investment by the Trust Company in TexPool; B. That the individuals,whose signatures appear below, are officers, employees, or authorized representatives of the Participant and are each hereby authorized to transmit funds to the Trust Company for investment in TexPool and are further authorized to withdraw funds from time to time,to issue letters of instruction, and to take all other actions deemed necessary or appropriate for the investment of local funds: 1. Name: David Kautz Title: Director of Finance Signature 2. Name: Cindy Demers Title: Accounting Manager 96 September 25,1997 Signature 3. Name: Elaine Wilson Title: Accountant II Signature C. That this Resolution and its authorization shall continue in full force and effect until amended or revoked by the Participant, and until the Trust Company receives a copy of any such amendment or revocation. RESOLVED this the 25th day of September, 1997. CHARLES CULPEPPER, Mayor • City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilwoman Chavez moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.E. Consider a resolution authorizing the Mayor to execute an easement to • Southwestern Bell for an equipment switching station on park prove , along Greenlawn Boulevard. This item was withdrawn from the agenda. 13.F. Consider a resolution authorizing the Mayor to execute an agreement with Spencer Godfrey Architects for the design of the Recreation Center. Sharon Prete made the staff presentation. The City received the grant for the construction of the Recreation Center. Staff recommended that Spencer Godfrey Architects,.be hired to provide the necessary architectural services required for-the design and construction of the Recreation Center. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain architectural services for the design • of the recreation center, and WHEREAS, Spencer Godfrey Architect,has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Spencer Godfrey Architect,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Spencer Godfrey Architect for architectural services for the design of the recreation center, a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 25th day of September, 1997. 97 September 25,1997 CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.G. Consider a resolution authorizing the Mayor to execute a revised engineering services agreement with Baker Aicklen & Associates for drainage and site work at Old Settlers Park at Palm Valley. Sharon Prete made the staff presentation. The scope of engineering services originally agreed to with Baker-Aicklen&Associates has changed due to the addition of • two baseball fields to the drainage/site work contract. This work is being performed in the Pony Colt area at Old Settlers Park at Palm Valley. This change increases the contract by approximately$8,000. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock, on February 24, 1994, entered into an agreement "A eement" ( gr )with Baker-Aicklen&Associates,Inc. for engineering services for site grading and drainage improvements at Old Settler's Park at Palm Valley, and WHEREAS,Baker-Aicklen&Associates, Inc. has submitted a Revised Agreement for Engineering Services ("Revised Agreement")to make the changes more particularly described in the attached Revised Agreement, and WHEREAS,the City Council desires to enter into said Revised Agreement for Engineering Services to the Agreement with Baker-Aicklen&Associates, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a • Revised Agreement for Engineering Services to the Agreement with Baker-Aicklen& Associates, Inc. to make the changes more particularly described in the attached Revised Agreement. RESOLVED this 25th day of September, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary 98 September 25,1997 MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.H. Consider a resolution concerning Change Order No. 1 with Reconstruction Specialties for site work improvements at the Youth Sports Complex at Old Settlers Park at Palm Valley. Sharon Prete made the staff presentation. This change order will allow Reconstruction Specialties to perform all of the site work necessary for the construction of the two new baseball fields. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract ("Contract") • with Reconstruction Specialties for site work improvements at the Youth Sports Complex at Old Settlers Park at Palm Valley, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 1,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 1 to the Contract with Reconstruction Specialties for site work improvements at the Youth Sports Complex at Old Settlers Park at Palm Valley. RESOLVED this 25th day of September, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Morgan moved to approve the resolution. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 99 September 25,1997 13.I. Consider a resolution authorizing the Ci , Manager to issue a purchase order for the purchase of a Chemical Storage Building for the Parks and Recreation Department. Sharon Prete made the staff presentation. On Tuesday, September 16, 1997, one bid was received and opened for a Chemical Storage Building. The bidder, HAZ-MAT Containment, Inc., provided • staff with three options. Staff recommended acceptance of Proposal #3 be in the amount of $18,668.00 for the following reasons: • Noncombustible 2 hour fire-rated construction • Climate controlled • Does not have to be located more than 10 feet from a property line or main building • Explosion proof electrical wiring • Class 1A and 1B flammables can be stored Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock has duly advertised for bids for the purchase of a chemical storage building for the Parks and Recreation Department, and WHEREAS,HAZ-MAT Containment Corporation, Inc. has submitted the lowest and best bid, and WHEREAS,the City Council wishes to accept the bid of HAZ-MAT Containment Corporation,Inc.,Now Therefore, • BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of HAZ-MAT Containment Corporation,Inc. is hereby accepted as the lowest and best bid and the City Manager is hereby authorized and directed to issue a purchase order to HAZ-MAT Containment Corporation,Inc. for the purchase of said chemical storage building. RESOLVED this 25th day of September, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.J. Consider a resolution authorizing the City Manager to issue a purchase order for the purchase of a Tandem Vibratory .Roller. Jim Nuse made the staff presentation. On September 16, 1997 staff received five bids for the purchase of a Tandem Vibratory Roller. This 100 September 25,1997 roller is primarily for repairing the trenches after water line repairs. The repairs were previously repaired by a backhoe. Con-Equip S. A., Inc. submitted the lowest and best bid of $26,065. Staff recommended award of the bid to Con-Equip S. A., Inc. Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS, the City of Round Rock has duly advertised for bids for the purchase of a Tandem Vibratory Roller for the Public Works Department, and WHEREAS, Con-Equip, S.A., Inc. has submitted the lowest and best bid, and WHEREAS,the City Council wishes to accept the bid of Con-Equip, S.A., Inc.,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Con-Equip, S.A.,Inc. is hereby accepted as the lowest and best bid and the City Manager is hereby authorized and directed to issue a purchase order to Con-Equip, S.A., Inc. for the purchase of said Tandem Vibratory Roller. RESOLVED this 25th day of September, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Morgan seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.K. Consider a resolution authorizing the Mayor to execute Supplemental Agreement No. 2 to the engineering contract with Rodriguez and Huggins for the improvements to McNeil Road and County Road 172 Project. Tom Word made the staff presentation. The City entered into a contract for engineering services with Rodriguez & Huggins, Inc. on March 27, 1997 to design the improvements to McNeil Road at County Road 172. The term of the contract needs to • be extended because of delays encountered in the development of the project due to the coordination with TxDOT and the Union Pacific Railroad. These delays are beyond the control of Rodriguez & Huggins, Inc. No change in the scope of work or compensation are contemplated because of this extension in the term of the contract. Staff recommended extension of the term of the contract from August 31, 1997 to March 31, 1998. 101 September 25,1997 Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock, on March 27, 1997, entered into a contract ("Contract")with Rodriguez&Huggins, Inc. for engineering services for improvements to McNeil Road at County Road 172, and WHEREAS,Rodriguez&Huggins, Inc. has submitted Supplemental Agreement No. 2 to • the Contract to extend the termination date of the Contract, and WHEREAS,the City Council desires to enter into said Supplemental Agreement No. 2 to the Contract with Rodriguez&Huggins,Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Agreement No. 2 to the Contract with Rodriguez&Huggins,Inc. to extend the termination date of the Contract, a copy of said supplemental agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 25th day of September, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.L. Consider a resolution for the selection of an engineering consultant and authorizing the Mayor to execute a contract for the Transportation Master Plan. Tom Word made the staff presentation. One of the most important tasks that staff will undertake this year will be the preparation of a Transportation Master Plan for the City. The plan will take approximately one year to complete and there will be a number of opportunities for the public to • participate. Twelve firms were contacted which are nationally known for doing this type of project. Staff received responses from seven firms and four firms were interviewed. Staff recommended the firm of Rust Lichliter/Jameson to develop a Transportation Master Plan tailored for the City of Round Rock. In response to Councilman Stluka's question, Mr. Word confirmed that the first public meeting will be held on November 5, 1997 to receive input from the public on their concerns, 1. 02. September 25,1997 what is important to them, and what they want to see for Round Rock in the future. He added that staff will also provide input on concerns that have already been expressed. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain engineering services for • consultation on the Transportation Master Plan and p , WHEREAS, Rust Lichliter/Jameson has submitted a contract to provide said services, and WHEREAS, the City Council desires to enter into said contract with Rust Lichliter/Jameson,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with Rust Lichliter/Jameson, for consultation on the Transportation Master Plan, a copy of said contract being attached hereto and incorporated herein for all purposes. RESOLVED this 25th day of September, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Councilwoman Chavez seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.M. Consider a resolution authorizing the Mayor to execute a contract with Absolute Demolition. Inc. for Asbestos Abatement and Building Demolition of the former City Hall. Jim Nuse made the staff presentation. On September 9th, 1997 the City received five bids for the asbestos abatement and demolition of the former City Hall building. This is to be removed for the new addition of the public library. Absolute Demolition, Inc. submitted the lowest and best • bid of$18,857. Absolute Demolition, Inc. has worked on a couple of City projects and has done anexcellent job. Staff recommended acceptance of the bid from Absolute Demolition, Inc. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for asbestos abatement and building demolition of the former City Hall; and WHEREAS,Absolute Demolition, Inc. has submitted the lowest and best bid, and 103 September 25,1997 WHEREAS, the City Council wishes to accept the bid of Absolute Demolition, Inc.,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with Absolute Demolition,Inc. for asbestos abatement and building demolition of the former City Hall. RESOLVED this 25th day of September, 1997. • CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 13.N. Consider a resolution authorizing the Mayor to execute Amendment No 2 to the engineering services agreement with S. D. Kallman, Inc. for Street and Drainage Improvements in Egger Acres. Jim Nuse made the staff presentation. This amendment will provide the engineering services for drainage improvements to the channel which receives the flow from the Karolyn Street improvements. This channel has been a maintenance concern from West Oak Drive southward to Onion Creek and these improvements will remedy this situation. The amendment also provides for an additional storm sewer to convey West Oak Street drainage to Onion Creek and to make improvements to Egger Avenue where settlement of the curb and roadway has caused drainage and safety concerns. Staff recommended approval of Amendment No. 2 to the engineering services agreement with S. D. Kallman, Inc. • Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock, on December 3, 1996; entered into an agreement ("Agreement")with S. D. Kallman, Inc. for engineering services for the Egger Acres Street and Drainage Improvements, and WHEREAS, S. D. Kallman, Inc. has submitted Amendment No. 2 to the Agreement to increase the scope of the project, as more particularly described in the attached Amendment No. 2, and WHEREAS,the City Council desires to enter into said Amendment No. 2 to the Agreement with S. D. Kallman, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, 104 September 25,1997 That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment No. 2 to the Agreement with S. D. Kallman, Inc., to increase the scope of the project, as more particularly described in the attached Amendment No. RESOLVED this 25th day of September, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.0. Consider a resolution authorizing the Mayor to execute Change Order No 2 with Bay Maintenance for the Mesa Ridge Channel Improvements. Jim Nuse made the staff presentation. This change order will provide for additional concrete work that is necessary where the channel side slopes are greater than planned because of physical constraints. Also, it will provide safety handrail at three locations. Staff recommended approval of Change Order No. 2 with Bay Maintenance at a total cost of$9,900.00. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract("Contract") with Bay Maintenance Co., Inc. For the Mesa Ridge Channel Improvements, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 2,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 2 to the Contract with Bay Maintenance Co., Inc. For the Mesa Ridge Channel Improvements. • RESOLVED this 25th day of September, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stewart seconded the motion. 105 September 25,1997 VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. 13.P. Consider a resolution establishing a policy for requiring back flow prevention devices. Jim Nuse made the staff presentation. In order to protect the City's potable water supply, staff recommended requiring back flow prevention devices to be placed between the City's water supply system and other water supply systems. These would not be required for any "emergency basis only" connections or systems whereby Round Rock is the sole provider of water. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City Council wishes to take all reasonable precautions to ensure that the City's public drinking water supply is safe and free of contamination, and • WHEREAS, from time to time, it may be in the best interests of the City to allow the connection of its public drinking water supply with another public drinking water supply, and WHEREAS, in such event the City wishes to adopt a policy with respect to interconnections to safeguard the City's public drinking water supply,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, The policy of the City of Round Rock with respect to interconnections of the City's drinking water supply shall be as set forth in Exhibit"A", attached hereto and incorporated herein for all purposes. RESOLVED this 25th day of September, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. �rM, 106 September 25,1997 13.0. Consider a resolution authorizing the Mayor to execute Amendment No 1 to extend the termination date of the surveying contract with Baker-Aicklen & Associates, Inc. Tom Word made the staff presentation. The City entered into a contract with Baker-Aicklen and Associates, Inc. on April 10, 1997 for surveying services on an as needed basis as assigned through work orders issued by the City. The existing contract had a maximum amount payable • of$50,000. The term of the existing contract on expires September 30, 1997. The contract has p p proven to be a very useful tool for the City to obtain needed surveying information in an expedited manner. The quality of the product provided has been good. To date, the City has spent $12,712.08 on this contract. The original contract has a provision which would allow an extension for an additional year. Staff recommended that the contract be extended for a year from September 30, 1997 to September 30, 1998. All other terms of the existing contract would remain the same, including the hourly rates for services and maximum amount payable of $50,000. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock, on April 10, 1997, entered into a contract ("Contract")with Baker-Aicklen&Associates, Inc. for surveying services, and WHEREAS,Baker-Aicklen&Associates, Inc. has submitted Amendment No. 1 to the Contract to extend the termination date of the Contract, and WHEREAS, the City Council desires to enter into said Amendment No. 1 to the Contract with Baker-Aicklen&Associates,Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment No. 1 to the Contract with Baker-Aicklen&Associates, Inc. to extend the termination date of the Contract, a copy of said amendment being attached hereto and incorporated herein for all purposes. RESOLVED this 25th day of September, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Joseph • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None L i 107 September 25,1997 ACTION: The motion carried unanimously. 13.R. Consider a resolution authorizing the Mayor to submit a Texas Capital Fund Grant Application for the construction of Park Valley Drive improvements. Joe Vining made the staff presentation. Staff recommended that the Council approve the submittal of an infrastructure grant application for Texas Capital Funds in the amount of$535,000 for the construction of Park Valley Drive from Oakwood Boulevard west to Wyoming Springs. This grant is submitted in conjunction with the planned improvements to the Columbia St. David's/Round Rock Hospital. This collector street will improve circulation to the hospital and surrounding medical uses. The City's matching portion is $32,448. The engineering costs are being paid under a separate contract. Vining added that staff is proposing to use % cent sales tax funds when they become available for this project. In response to Councilman Morgan's question, Vining said that this road will make it safer for the children that walk to the elementary school and for people leaving the hospital. Mayor Culpepper read the following resolution. RESOLUTION NO. A RESOLUTION APPROVING AN APPLICATION FOR FUNDING THROUGH THE TEXAS DEPARTMENT OF COMMERCE TEXAS CAPITAL FUND INFRASTRUCTURE PROGRAM BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, as follows: I. The City Council has reviewed and hereby approves an application for: Award for Columbia/St. David's Health Care Systems, L.P., 2400 Round Rock Ave.,Round Rock, Texas; For Infrastructure Grant- $500,000 Administration Grant- $ 35,000 Local Match- $ 32,448 II. The City Council has reviewed and hereby agrees to comply with all assurances executed in connection with the application, and, if funded,the award. III. The Mayor is hereby authorized and directed to act on the City's behalf in all matters pertaining to this application. IV. The City Council has reviewed and hereby agrees not to'participate in program income recapture and will return all program income to the State to be placed in a statewide Revolving Loan Fund to be used by the State to fund future economic development awards. By agreeing to this measure, the City understands that it will be eligible to receive as many Texas Capital Fund awards per program year as it has eligible projects. RESOLVED this 25th day of September, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary 108 September-25,1997 MOTION: Councilman Stluka moved to approve the resolution. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.S. Consider a resolution authorizing the Mayor to execute a license agreement authorizing_Opus South Corporation to irrigate and landscape within the public right-of-wav abutting Lots 1A and 2A of the Replat of Block C. Crystal Park. Joe Vining made the staff presentation. This license agreement allows Opus South Corporation the authority to place landscaping and irrigation in the public right-of-way adjacent to Lot 1A and Lot 2A of the replat of Block C, Crystal park. The Licensee, Opus South Corporation, must present a detailed landscaping plan with associated irrigation plans to the Directors of Planning and Public Works for review and final approval. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock, Texas, is the owner of the public right-of-way along Old Settlers Boulevard, and WHEREAS, Opus South Corporation,the owner of the real property abutting said right- of-way, desires to exercise certain rights and privileges upon said public right-of-way,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a License Agreement with Opus South Corporation for the construction and maintenance of landscaping and irrigation systems located in and upon the public right-of-way located along Old Settlers Boulevard, a copy of which is attached hereto as Exhibit "A". RESOLVED this 25th day of September, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez f; September 25,1997 Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.T. Consider a resolution authorizing the Mayor to execute Change Order No. 1 with • NBS Construction, Inc. for driveway improvements associated with the Dove Creek Street Improvements Project. Jim Nuse made the staff presentation. This Change Order is to remove and replace portions of concrete driveways behind the City right-of-way. This is needed to maintain a ten percent slope in driveways so that they are not too steep for vehicles to enter. Changes in grades to the original street elevations for proper drainage resulted in this need to adjust driveway slopes. Staff recommended approval of Change Order No. 1 with NBS Construction for the Dove Creek Project in the amount of$17,121.20. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock has previously entered into a contract("Contract") with NBS Construction, Inc. for driveway improvements associated with the Dove Creek Street Improvements project, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 1,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 1 to the Contract with NBS Construction,Inc. for driveway improvements associated with the Dove Creek Street Improvements project. RESOLVED this 25th day of September, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 110 September 25,1997 APPOINTMENTS: 14.A. Consider 1 appointment to fill an unexpired term on the Round Rock Advisory Board for Agin. Joanne Land made the staff presentation. Serita Lacasse moved outside the City limits and this Board has a residency requirement, therefore, one appointment needs to be made to fill her unexpired term which ends in May 1999. Walter Bryant submitted a letter of interest. Mr. Bryant was formerly on the Advisory Board for the Aging. MOTION: Mayor Pro-tem Palmer moved to appoint Walter Bryant by acclamation to the Advisory Board for the Aging to fill the unexpired term. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. DISBURSEMENTS: 15.A. Consider payment to Baker-Aicklen & Associates, Inc. for engineering services associated with the Lake Creek Watershed Utilization of the Austin White Lime Quarry in the amount of$16,517.15. 15.B. Consider payment to Baker-Aicklen & Associates. Inc. for engineering services associated with the Vista Lane, Lee Street and Summit Street Improvements in the amount of $12.102.40. 15.C. Consider payment to Craig. Sheffield & Austin; Inc. for the expansion of the Water Treatment Plant in the amount of$189.235.00. 15.1). Consider payment to Martinez. Wright & Mendez, Inc. for engineering services associated with the Downtown Street and Drainage Improvements in the amount of$18,027.10 15.E. Consider payment to Martinez, Wright & Mendez, Inc. for engineering services associated with the Library Street Improvements in the amount of$8,510.25. MOTION: Mayor Pro-tem Palmer moved to approve the disbursements. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka 111 September 25,1997 Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph p Mayor Culpepper Noes: None ACTION: The motion carried unanimously. CITY MANAGER'S REPORT: Bob Bennett reported that staff was in the process of revising the Subdivision Ordinance. The traffic and land use plan is now underway with hiring of Rust Lichliter/Jameson Consultants. The Strategic Plan is scheduled to be revised beginning in October and proposed to be completed by December or January. COUNCIL COMMENTS: Mayor Pro-tem Palmer wished his wife,Mary Ann, an early Happy Birthday. Councilwoman Chavez wished Mary Ann Palmer a Happy Birthday and thanked the Task Force who worked on the Performance Measurement project. She also wished a speedy recovery to Joanne Brown. • Mayor Culpepper wished good luck to the Round Rock Dragons Football team. EXECUTIVE SESSION: 18.A. Executive Session as authorized by §551.071 Government Code, related to pending or contemplated litigation,. to wit: Dorethea Naivar vs City of Round Rock et al The Council entered into Executive Session at 8:20 p.m. and adjourned back into Regular Session at 8:32 p.m. ACTION RELATIVE TO EXECUTIVE SESSION: 19.A. Consider discussion and/or action related to pending or contemplated litigation,, to wit: Dorethea Naivar vs. City of Round Rock, et al. MOTION: Mayor Pro-tem Palmer moved to authorize the City Attorney to proceed as • directed in Executive Session. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None 112 September 25,1997 ACTION: The motion carried unanimously. ADJOURNMENT: There being no further business,the meeting adjourned at 8:33 p.m. Respectfully Submitted, Q anne Land, Assistant City Manager/ City Secretary • • 113 October 9,1997 The Round Rock City Council met in Regular Session on Thursday, October 9, 1997 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE Mayor Culpepper asked Cub Scout Pack 265, Den Number 13 •of Brushy Creek • Elementary School to led the Council in the Pledge of Allegiance. The Cub Scouts introduced themselves and added that they were in the process of completing there Citizen Badge. ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett and City Attorney Steve Sheets. APPROVAL OF MINUTES:Regular Session September 25 1997 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: S.A. Parade Request - Round Rock High School for Homecoming. Jeff Nicholas, of the Round Rock High School Student Council, requested permission to hold their Annual • Homecoming Parade on Thursday, October 30, 1997 from 5:30 p.m. to 7:00 p.m. He noted that this year the parade will begin at the Duck Pond on Round Rock West Drive and end at Deepwood Elementary School for a pep rally. The parade was originally scheduled to end at the High School but it will conflict with the McNeil and Westwood High School football game. The route through downtown Main Street was eliminated due to traffic concerns that were expressed with last year's parade. He also invited the Council to ride in the parade. 114 October 9,1997 Mayor Culpepper encouraged Nicholas to reconsider moving the parade back to the downtown Main Street which will be better equipped to handle the vehicles, parking, and people along the route. He also asked him to contact Police Chief Kuhlmann to discuss the routes. MOTION: Mayor Pro-tem Palmer moved to approve the route that was requested and the route through the downtown Main Street. Councilman Stluka seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. Roger Grimes, 515 Palm Valley Boulevard, informed the Council that he would like to build a single-family residence on a portion of the 8.411 acre tract as shown on the map that he • provided the Council. The tract is in Round Rock's ED east of and adjacent to Oak Bluff Estates Phase 2. He requested permission to connect to the City's sanitary sewer and water lines. Grimes added that he is acquainted with the owners of the two lots and anticipates no problems in receiving permission to place lines across their properties, if the Council approves the request. Mayor Culpepper advised Grimes to contact Jim Nuse to discuss and work out the details and then have him bring the request back to the Council for action. He informed Mr. Grimes that a part of the discussion will include the annexation of his property. Mayor Culpepper introduced Richard Morrow, Faye Rowe and Tommi Urbanski who represented the City in the Texas State Senior's Spelling Bee. Richard Morrow, the Champion, introduced his wife Helen the teams spelling coach. • p g Mayor Culpepper thanked the senior citizens for representing Round Rock so well. PROCLAMATIONS:None RE P SENTATIONS: 7.A. Consider a presentation concerning the Round Rock Transportation System Development Corporation to be created pursuant to Article 5190 6, Section 4B VATS Steve e 115 r October 9,1997 Sheets made the staff presentation. He gave a brief update on the proceedings that occurred after the Special Election of August 9, 1997. The Council received a copy of the letter to John Sharp, State Comptroller, informing him that the election passed; a letter from the Comptroller's office confirming and accepting the resolution and adding that the additional half-cent local sales and • use tax would become effective within the City of Round Rock on January 1, 1998; and a letter from the Justice Department confirming that they found nothing wrong with the election process and they did not interpose any objection. Sheets also provided a copy of amendments made to the Development Corporation Act of 1979 that were made by the last session of the Legislature and pointed out that there was one amendment that applies to the City. He added that if the Council desires to change the name of the corporation that can be done but the corporation was named Round Rock Transportation System Development Corporation so it could be placed on the agenda. Sheets outlined the draft of the Articles of Incorporation and By-laws. He noted that the Articles contain what is required by the statute and Article 8 requires 7 Directors. The Directors have to be citizens of City of Round Rock and no more than 4 members can be members of the • City Council or employees of the City. He noted that the documents are drafts for discussion and consideration and the Council will have the final say on what goes into the By-laws. Mayor Culpepper said that appointments will be made at the first meeting in November. He directed staff to advertise the appointments and if any of the Council wished to serve on the Board to submit a letter of interest. 7.B. Consider a presentation on an amendment to the Subdivision Ordinance requiring perimeter fencing of new developments. Hugh Bender made the staff presentation. Currently, the City does not have standards that require masonry fencing for fence standards along arterial roadways and major collector roadways. Bender outlined the draft of the proposed ordinance. Mayor Culpepper said he would like some protection in the ordinance by giving the • Planning Director some authority to say whether a fence is needed because if a plat is submitted with a street that is really not a major collector and it could become one at a later day. Councilman Morgan suggested that staff set up a meeting with the developers and builders to get their input on the proposed ordinance and to let them know what the City is proposing. Mayor Culpepper and Councilman Stewart said they want to stay on schedule.. 116 October 9,1997 Councilman Stluka asked what Section 8.616(4) Requirements Prior to Acceptance for Maintenance meant. Steve Sheets said that before a subdivision is finally accepted for maintenance the fence will be included as one of the items that have to be complete. Bender informed the Council that a notice will be sent to developers and builders about a public hearing at the Special Called Planning and Zoning Commission meeting on Wednesday, • October 15th. 7.C. Consider a request by Cat Hollow Associates Limited Partnership for an amendment to the City's street width standards. -Jim Nuse made the staff presentation. The developers at Cat Hollow in Brushy Creek have requested to reduce the street cross section from 30 feet to 28 feet. The thirty foot standard is in the Subdivision Ordinance for all in-city projects as well as projects in the ETJ. A change of this type would require an amendment to the Subdivision Ordinance. This project is within the MUD and some previous sections were developed under Austin's alternative street standards which allows 28 foot sections in certain circumstances. Staff believes that the reduction of the street is a safety issue and are prepared to address that if necessary. • David Gray of Gray JansmInc. representing g & Associates, p g Cat Hollow Associates Limited Partnership, addressed the request. The developer is in the process of developing Cat Hollow Section A which has 551 single family lots. The subdivision was partly developed at the time when the Brushy Creek MUD was taken out of the Extra-Territorial Jurisdiction (ETJ) of the City of Austin and brought into, the City of Round Rock's ETJ. It was approved as a preliminary plat both in the City of Austin and the City of Round Rock. The three phases that were approved by the City of Austin were designed under Austin's "Alternate Design Criteria." A request was made to Round Rock's staff for a variance to allow the developer to continue with the 28 foot option in this one subdivision. Other areas of Cat Hollow have been developed under Round Rock's Subdivision Ordinance which is the 30 foot standard for streets since coming into Round Rock's ETJ. In this instance, because of the proximity of the additional sections in • relationship to the existing development, they would like to continue with the 28 foot standard. Mr. Gray added that they do not feel that this is a safety issue nor did Austin because they have that standard for certain areas. It will reduce the area by two feet, feel it is not a traffic safety issue and would like to continue with the 28 foot standard. 117 October 9,1997 Mayor Culpepper said, "You may point out to the developers that we didn't ask for this ETJ. It was given to us. If they should be mad at anybody they need to be mad at the author of the bill that allowed the legislation for them to come into our ETJ. I don't think we want to change our standards; so they can visit with the author of the bill if the streets are built wider." • Councilman Stluka asked Mr. Gray if he could provide the Council with a better drawing or representation of the streets that are in place now and how they are proposed to be connected. Councilman Joseph asked if a fire truck or other emergency vehicles have any problems getting through on a 28 foot street when vehicles are parked on both sides. Mr. Gray answered that concern was studied by Austin prior to the adoption of the standard. Tom Word gave staff's position on emergency vehicles traveling on a 28 foot street that have vehicles, especially if the vehicles are trucks, parked on both sides. Staff believes it is a safety issue and that a 30 foot street is an appropriate standard for a City. The State and Federal standards for local streets is a 30 foot street also but they measure it from face of curb to face of curb so what their standard really calls for is a 33 foot street face of curb to face of curb. He added that most cities along with Round Rock compromised that standard to fit a 30 foot width. • Staff feels reasonably comfortable with that but when the standard is lowered to a 28 foot width that is in fact 5 feet below the State and Federal standards. Mayor Culpepper said, Council we would have to change our Subdivision Ordinance for this and then we will probably see a lot more 28 foot streets in the City." He added, "They may call us urban sprawl but we are suburban, we like the wide open spaces. If they want to bring it forward fine but I personally want to keep it the same." Mayor Culpepper said that if the majority of the Council wants to move forward with this change to contact Jim Nuse so he can let Mr. Gray know one way or another. PUBLIC HEARINGS: None ORDINANCES: • 9.A. Consider an ordinance changing yield signs to stop signs on Oak Meadow Drive, Tejas Drive. Wildwood Drive. Lime Rock, Rock Creek Drive, Rid,gerock Drive, and Blanchard Drive with their intersection with Oakridge Drive. (Second Reading) Tom Word noted that there have been no changes since the first reading of the ordinance. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. 118 October 9,1997 AN ORDINANCE AMENDING THE TRAFFIC CODE BY REPLACING YIELD SIGNS WITH STOP SIGNS AT THE INTERSECTIONS OF OAKRIDGE DRIVE AND OAK MEADOW DRIVE, OAKRIDGE DRIVE AND TEJAS DRIVE, OAKRIDGE DRIVE AND WILDWOOD DRIVE, OAKRIDGE DRIVE AND LIME ROCK DRIVE, OAKRIDGE DRIVE AND ROCK CREEK DRIVE, OAKRIDGE DRIVE AND RIDGEROCK DRIVE, AND OAKRIDGE DRIVE AND BLANCHARD DRIVE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Mayor Pro-tem Palmer moved to adopt the ordinance. Councilwoman • Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.B. Consider an ordinance concerning speed zone change on Creekbend Boulevard • from Sam Bass Road to FM 3406. (Second Reading) Tom Word noted that there have been no changes since the first reading of the ordinance. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.503, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS DESIGNATING A PORTION OF CREEKBEND BOULEVARD AS A SCHOOL SPEED ZONE FROM 7:00 A.M. TO 8:00 A.M. AND FROM 2:30 P.M. TO 3:30 P.M.; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph 11. 9 October 9,1997 Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.C. Consider an ordinance adopting Amendment No 5 of the 1996-1997 Oneratins • Budget. (Second Reading) David Kautz noted that there have been no changes since the first reading of the ordinance. Councilman Stluka said they he would like to see some of the Austin-San Antonio Corridor Council's financial's before payment is made to them. Mayor Culpepper announced that he was the new chairman of the Austin-San Antonio Corridor Council. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE PROVIDING FOR AMENDMENT NO. 5 TO THE OPERATING BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL YEAR 1996-97. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 9.D. Consider an ordinance changing the names of Lake Creek Drive, Georgetown Street, Lydia Lane, Old Settlers Boulevard, Palm Valley Boulevard, Greenlawn Boulevard and Mesa Park Drive. (First Readings Hugh Bender made the staff presentation. The following street name changes are being made to accommodate 9-1-1 addressing requirements: _C_ur_ren_t_N_am_e ; from_____ ___; t_o ; N_ewN_am_e___________ rLake Creek Dr. TRM 620 ____ rLakewood Lane North Lake Creek Dr. Lake Creek Dr. ; Deep Wood Dr. ; Lakewood Lane ; South Lake Creek Dr. ; y 120 October 9,1997 G_eo_r_ge_tow_n St. -r_East Main S_t. _r Mesa Park_Dr. �North__Georgetown_St. Georgetown St. TEast Main St. rBagdad Ave rSouth Georgetown St. ' Lydia Lane ; Monica Lane ; Old Settlers Blvd. ; IH-35 ; Sam Bass Rd. ; W. Old Settlers Blvd. r-------------T--------------r------------- ------------------� _Old_S_e_ttlers_B_1_vd.__ ; IH-35 ; FM 1460 E. Old Settlers Blvd. Old Settlers Blvd 7Sam Bass Rd. rCity Limits Sam Bass Road ' Palm Valley Blvd. ; North Mays Ave. ; IH-35 ; W. Palm Valley Blvd. Palm Valley Blvd. ; North Mays Ave. ; City Limits ; E. Palm Valley Blvd. Gre_enl_aw_nBlv_d.__ U_mon_P_ac_i_fic r_-o-w E_ast_Main_S_t. ____I M_aso_m_c_Way Mesa Park Dr. TSunrise Blvd. rBowman Rd FWest Mesa Park Dr. ' Mesa Park Dr. ; Sunrise Rd. ; Mills Meadow ; E. Mesa Park Dr. Residents will be notified by mail of the changes. Councilman Stluka asked why IH-35 or Mays Street was used as the dividing line for east-west from city limit to city limit. Bender said, "theoretically Mays Street is the dividing line even though at times it was not treated as such." Councilman Stluka asked why an exception is being made on Old Settlers Boulevard. Bender said, "essentially Mays Street and IH-35 became one at that point." Mesa Park Drive will be divided east and west so the duplicate numbers that were previously assigned do not have to be changed and would cause the least inconvenience to the residents. • Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE CHANGING THE NAMES OF LAKE CREEK DRIVE, GEORGETOWN STREET, LYDIA LANE, OLD SETTLERS BOULEVARD, PALM VALLEY BOULEVARD, GREENLAWN BOULEVARD AND MESA PARK DRIVE; PROVIDING A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka . Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None 121 October 9,1997 ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. Mayor Culpepper asked the Scouts from Pack 154, Den 3, Weebelows 2 of Double File Trail Elementary School to introduce themselves. He apologized for not recognizing them earlier in the meeting but he was.not aware that they would be attending the Council meeting. 9.E. Consider an ordinance naming_a private drive Farmers Circle (,First Readinsl Hugh Bender made the staff presentation. Farmers Insurance requested that:their address be changed from FM 1325 to Farmers Circle due to the ongoing confusion with the US Post Office and the future of FM 1325. The Post Office recently changed the Farmers Insurance address from FM 1325,to North MoPac Expressway. Now they are being asked to change it back to FM 1325, which may soon change to SH 45. Since Farmers Insurance has a perimeter drive around their property, this street would be a private drive owned and maintained by Farmers Insurance. An address off of this private drive will allow Farmers Insurance to maintain a consistent address for the years to come. • Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE NAMING A PRIVATE DRIVE FARMERS CIRCLE; PROVIDING A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. 122 October 9,1997 VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The-motion carried unanimously. 9.17. Consider an ordinance readopting guidelines and criteria governing reinvestment zones and tax abatement agreements within the City limits or extraterritorial jurisdiction of Round Rock. (First Reading) Hugh Bender made the staff presentation. State law requires that the City readopt criteria and guidelines governing reinvestment zones and tax abatements every two years. Last year Ordinance 95-09-14-9G expanded the guidelines and criteria to • accommodate new development and upgrades in the Downtown Reinvestment Zone. There have been no changes to the existing ordinance. This ordinance is enabling only and does not require the City to grant any abatement. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. 12. 3 October 9,1997 AN ORDINANCE RE-ADOPTING GUIDELINES AND CRITERIA GOVERNING REINVESTMENT ZONES AND TAX ABATEMENT AGREEMENTS WITHIN THE CITY LIMITS OR EXTRATERRITORIAL JURISDICTION OF ROUND ROCK, TEXAS; PROVIDING A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the • ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. RESOLUTIONS: 10.A. Consider a resolution concerning a parade request and street closing for the Oak Bluff Estates Homeowners Association Halloween parade and carnival Teresa Kampfe of the Oak Bluff Estates Homeowners Association requested permission to close Forest Mesa from 4:00 p.m. to 4:30 p.m. and the high end of Scenic Terrace from 4:00 p.m. to 5:30 p.m. on 124 October 9,1997 October 26, 1997 for a Halloween parade and carnival. The parade will start in the cul-de-sac of Forest Mesa and end in the cul-de-sac of Scenic Terrace. The Police Department and Fire Department have approved the request. The Fire Department will lead the parade and the Police Department will follow at the end. Mayor Culpepper read the following resolution. is RESOLUTION NO. WHEREAS, the Oak Bluff Estates Home Owners Association has requested that Forest Mesa, as depicted on the attached map,be closed from 4:00 o'clock p.m. until 4:30 o'clock p.m., and that a portion of Scenic Terrace, as depicted on the attached map,be closed from 4:00 o'clock p.m. until 5:30 o'clock p.m., on October 26, 1997 for a Halloween parade and carnival, and WHEREAS,the Council wishes to grant such request,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That Forest Mesa, as depicted on the attached map,be closed from 4:00 o'clock p.m. until 4:30 o'clock p.m., and that a portion of Scenic Terrace, as depicted on the attached map,be closed from 4:00 o'clock p.m. until 5:30 o'clock p.m., on October 26, 1997 for a Halloween parade and carnival. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 9th day of October, 1997. CHARLES CULPEPPER, Mayor • City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.B. Consider a resolution nominating members to the Williamson County Appraisal District Board of Directors. David Kautz made the staff presentation. The term of office for the 125 October 9,1997 Williamson County Appraisal District Board of Directors expires this year. Each of the Voting Units which includes the County, Cities, School Districts,MUD'S and other taxing entities in the District may submit names as nominees to the Board. The names are to be submitted by written resolution to the Chief Appraiser by October 15, 1997. • The current board members who were nominated by Round Rock in 1995 are interested in serving again and include: Deborah Hunt,Fern Kedzierski, and David Acosta. At a later Council meeting, between October 30 and November 15, the Council will have an opportunity to vote on nominations to the Board. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, Section 6.03(g) of the Property Tax Code provides for the governing body of each taxing unit to nominate individuals for each position to be filled on the Williamson County Appraisal District Board of Directors, and WHEREAS, the Council of the City of Round Rock wishes to nominate the following individuals: • NOW THEREFORE,BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Council of Round Rock hereby nominates the individuals stated above for the Williamson County Appraisal District Board of Directors. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 9th day of October, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Mayor Pro-tem Palmer moved to nominate Deborah Hunt, Fern Kedzierski, and David Acosta by acclamation.' Councilwoman Chavez seconded the motion. • VOTE: Ayes: . Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph 126 October 9,1997 -Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.C. Consider a resolution authorizing the Mayor to submit a ,grant application to the Telecommunications Infrastructure Fund for an external Library Internet access. Dale Ricklefs • made the staff presentation. In 1995 the State Legislature instituted the Telecommunications Infrastructure Fund to provide funding to public libraries, schools, and the health care industry for implementation or enhancement of Internet access through direct access lines such as T-1. The Fund Board is offering non-competitive grants to public libraries that meet certain criteria. The Round Rock Public Library meets the criteria for "Program B". This program requires a circulation greater than 100,000 and limited Internet access. The primary purpose of the application is to provide remote secured Internet access to the Library's database, and other information sources as allowed by our licenses. Major items. purchased include an NT-based web interface, an NT server and firewall, and three additional PCs for public Internet searching within the Library. At the current time remote users dial into the Library from home. If awarded, the grant will allow links from the Library's web page to the Library's database. It will also allow interlibrary loan among libraries through the Internet. The amount of the request is $43,300. Mayor Culpepper read the following resolution. RESOLUTION NO.- WHEREAS, O.WHEREAS,the Telecommunications Infrastructure Fund Board has grant funds available to public libraries through the Internet Connectivity Grants for Public Libraries, and WHEREAS,the City Council wishes to make application for the available grant funds to establish external library Internet access,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to make the necessary application for the above-described grant. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the • subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 9th day of October, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary 127 October 9,1997 MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.D. Consider a resolution authorizing the Mayor'to execute the necessary documents for the purchase of road right-of-way at the southwest corner of Sam Bass Road and Chisholm Trail. Jim Nuse made the staff presentation. The City received an appraisal on'a portion of the property at the southwest corner of Sam Bass Road and Chisholm Trail on April 23, 1997. The property is required to improve capacity of Sam Bass Road by facilitating a right turn onto Chisholm Trail. The strip of property requested is 0.092 acres at $5.60 per square foot, this equals $22,442.11. Staff recommended the purchase of the property at the appraised value. The property owner has already permitted access"to the property and work has begun. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City desires to purchase a portion of land to construct a right turn lane at the southwest corner of Sam Bass Road and Chisholm Trail, and WHEREAS,negotiations with the owner of a portion of land located at the southwest corner of Sam Bass Road and Chisholm Trail have resulted in a Real Estate Contract whereby the owner has agreed to sell said portion of land to the City, and.S- • WHEREAS, the Council wishes to approve said Real Estate Contract,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Contract with the owner of a portion of land located at the southwest corner of Sam Bass Road and Chisholm Trail for the construction of a right turn lane, a copy of said Real Estate Contract being attached hereto and incorporated herein for all purposes. The City Council hereby f nds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 9th day of October, 1997. 128 October 9,1997 CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.E. Consider a resolution authorizing the Cijy Manager to issue a Purchase Order for the installation of a Sump Pump at the main well site for disposal of analyzed water. Jim Nuse made the staff presentation. The finished water at the main well site is continuously monitored by a Total Chlorine Analyzer. The analyzer requires two different solutions to produce a dyed water sample in order for the auto-sampler to determine the level of disinfection. The dyed water cannot be discharged directly into the drainage way or creek. Therefore, three quotes were solicited for providing a sump/pump arrangement for discharging the sampled water into the nearest wastewater manhole. Three quotes were received for the installation of a Sump Pump at the main well site for the disposal of analyzed water. T&L Property Service submitted the best proposal at $6,500.00. Staff recommended the issuance of a purchase order to T&L Property Service. Mayor Culpepper read the following resolution. • RESOLUTION NO. WHEREAS, the City of Round Rock has a need for a sump pump at the main well site for disposal of analyzed p y d water, and WHEREAS,pursuant to Section 252.021(a) of the Local Government Code,bids were not required since the cost will be less than$15,000, and WHEREAS, T&L Property Services has submitted a proposal to provide said sump pump, and WHEREAS, the City Council wishes to accept the proposal of T&L Property Services, Now Therefore, 129 October 9,1997 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the proposal of T&L Property Services,is hereby accepted and the City Manager is hereby authorized and directed to issue a purchase order to T&L Property Services for the purchase of said sump pump. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the • Open Meetings Act, Chapter 551,Texas Government Code, as amended, and the Act. RESOLVED this 9th day of October, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.F. Consider a resolution authorizing the Mayor to execute an agreement with McKinley, Smith & Seale for lobbying services. Bob Bennett made the staff presentation. This resolution will retain the services of McKinley, Smith & Seale. The item has been budgeted for. Peggy Smith will be the City's lobbyist. Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS,the City of Round Rock desires to retain professional lobbying services, and WHEREAS,McKinley, Smith& Seale has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with McKinley, Smith & Seale,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with McKinley, Smith& Seale, for professional lobbying services, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting 130 October 9,1997 was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 9th day of October, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. APPOINTMENTS: I LA. Consider appointments to the Round Rock Transportation System Development Corporation pursuant to Article 5190.6, Section 4B,V.A.T.S. MOTION: Councilman Stluka moved to table the appointments. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. {f 131 October 9,1997 DISBURSEMENTS: 12.A. Consider payment to the City of Austin for the Wal-mart/Target traffic signal improvements in the amount of$11.010.00. 12.B. Consider payment to NBS Construction Co.. Inc. for the Dove Creek Street Improvements in the amount of$62,923.46. 12.C. Consider payment to Pittencrieff Communications, Inc. PCI) for a System Control and Data Acquisition(SCADA) System in the amount of$94.560.18. 12.D. Consider payment to Reconstruction Specialties Co. for the drainage and site work at Old Settlers Park at Palm Valley in the amount of$64,026.24. 12.E. Consider payment to T. F. Harper Construction Company for Police Department Addition and Remodel in the amount of$145,988.33. 12.F. Consider payment to TU Electric for relocation of underground facilities at the Pony Colt Fields at Old Settlers Park at Palm Valley in the amount of$10,794.28. MOTION: Councilman Joseph moved to approve the disbursements. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. CITY MANAGER'S REPORT: Bob Bennett asked the Council to check their e-mail regularly. He said that he received an e-mail from David Kautz and he in turn forwarded to the Council on a synopsis of this last operating year and the Council will find it very interesting. Bennett added, "The City had just an absolutely fantastic year." COUNCIL COMMENTS: Councilman Stewart wished a 5'Happy Birthday to his grandson, Scotty. 132 October.9,1997 Mayor Pro-tem Palmer announced that Cowboy Jubilee and Western Swing Festival will be held on October 16"'through October 18th at Old Settlers Park at Palm Valley. He outlined the schedule of events. Councilman Joseph announced that the Volunteer Center had moved into a temporary location on West Bagdad behind the TU Electric office. Mayor Culpepper announced that the 10'Annual Outlaw Trail 100 Bicycle Tour will be held on Saturday, October 18th at 8:00 a.m. at Old Settlers Park at Palm Valley. EXECUTIVE SESSION: 15.A. Executive Session as authorized by §551.071 Government Code, related to pending or contemplated litigation, to wit: City of Round Rock vs First Air Express and Glen Neans. The Council entered into Executive Session at 8:32 p.m. and adjourned back into Regular Session at 8:40 p.m. ACTION RELATIVE TO EXECUTIVE SESSION• 16.A. Consider discussion and/or action related to pending or contemplated litigation, to wit: City of Round Rock vs. First Air Express and Glen Neans MOTION: Mayor Pro-tem Palmer moved that the City Attorney proceed as discussed in Executive Session Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. Y . ADJOURNMENT: There being no further business,the meeting adjourned at 8:41 p.m. espectfully Sub mi ed, anne Land, Assistant City Manager/ City Secretary 133 October 21,1997 The Round Rock City Council met in Special Called Session on Tuesday, October 21, 1997 at 6:00 p.m. in the City Council Chamber, 221 E. Main Street. ROLL CALL: Those members present were Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha ® Chavez and Councilman Jimmy Joseph. Mayor Culpepper was absent. Also present were Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. PUBLIC HEARINGS: 3.A. Consider public testimony concerning the annexation of 101.301 acres of land out of the Asa Thomas Survey. A-609. (Hickerson Tract) Joe Vining made the staff presentation. This is Doyle and Evelyn Hickerson's homestead tract with their house approximately in the middle of the tract. Doyle Hickerson has met with staff regarding possible land uses and wants to start the annexation process. This tract of land is located in Round Rock's ETJ in the southeast quadrant of the City between Gattis School Road ,and Louis Henna Boulevard. MaxServe and Randy Muellar own the adjacent tracts of land. Mr. Hickerson, along with his engineers, have met with Rick Dupont of MaxServe and Muellar to look at swapping of land as • well as the extension of South Creek Boulevard to the Hickerson Tract. The owners are looking to see if it is possible to divide the land down the creek boundaries and make it more useful to all parties concerned. Hickerson and his engineers will meet with Planning staff and present the entire land plan. Councilman Stewart asked Joe Vining if there was an obvious egress onto Louis Henna Boulevard. Vining said there was not and that was one of the dilemmas for the owners of these tracts. Hickerson needs the southern half of the tract for access. Mayor Pro-tem Palmer inquired if this also included the acreage bought from TRC several years ago. Vining stated that acreage was already in the City. Mayor Pro-tem Palmer opened the public hearing. • There being no public testimony,Mayor Pro-tem Palmer closed the public hearing. ADJOURNMENT: There being no further business,the meeting adjourned at 6:04 p.m. Respectfully ubmitted, anne Land, Assistant City Manager/ '..'City Secretary 13 4 October 23, 1997 The Round Rock City Council met in Regular Session on Thursday, October 23, 1997 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Mayor Culpepper arrived during Citizens Communications. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session October 9, 1997 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: 5.A. Jo Weaver - Request for out of City water service. Jim Nuse made the staff presentation. This property is located on Sam Bass Road near Cross Trails. They are requesting out of City water service; there is no sewer near this site. Jo Weaver of Keller Williams Realty and seller of the property located on 2101 Crosscreek Trail was present representing Ty James prospective purchaser of the tract of land. Mr. James has requested water to this piece of property and has exhausted all resources. He has spoken with the Public Works Department. Mr. James would like to invest his money in City water, not a well. James will be building an assisted living facility on this tract. James would also like to bring the water down to the existing house. Ron Sanford, agent for Ty James, informed the Council that the City has a water line that runs right beside the property on Sam Bass Road. TNL Water Services and Brushy Creek MUD are unable to provide water services. The only other source is water from the City or for Mr. James to install a well. They would like to run the water line across Sam Bass Road and through the middle of the two lots which would be approximately 150 feet. • Mr. James explained his plans for the two and one-half acre tract. Provided he has the proper water service, the existing home will be converted to a 16 bed personal care home for senior citizens. This home will allow persons to avoid being in a nursing home facility. The personal care home will give the individual the ability to have their independence. They will need the City water service for the senior citizens to receive proper care. Later plans are to use the remaining tract for an additional 20 bed facility. ♦ rb ,ss si y`.s L1. ., 135 PH October 23,1997 James informed the Council that there is a well at the existing house,but on the front 1.28 acres there is no water at all. There is a septic system on the back 1.28 acres where the residence sets. The septic system will be sized to take care of 16 people. Councilman Stluka asked about the proposed 20 additional residents on the front of the tract. James said, "We will also place a septic system on that 1.28 acres, unless the City does at some time decide to give us a sewage • system." Mayor Pro-tem Palmer asked Joe Vining, Director of Planning, if he had any comments on this issue. Vining said that he did not. Vining informed the Council this was the first he had heard of the land use; he had understood it to be a residence for single family. Vining requested some time to respond to this request and bring back a report to the Council. Mayor Pro-tem Palmer asked Jim Nuse, Director of Public Works, if he had any comments. Nuse concurred that there was a water line across the road that could provide water service but no sewer service is available. Councilman Stluka asked what the approximate distance for the interconnect would be. Nuse informed him that it was across Sam Bass Road, approximately 60-90 feet. Nuse was also under the impression that the request was for a single family residence. Mayor Pro-tem Palmer asked if Mr. James had applied for this facility. Nuse said that this request is the first part of the process. Mayor Pro-tem Palmer and Councilman Stluka requested a report from the Planning Department before a decision was made regarding the water • service and annexation. Councilman Stluka supported the assisted living and personal care center concept but noted that discussions need to be held regarding zoning and annexation implications. Councilman Stluka suggested James work with Nuse and Vining on this matter. Councilman Stewart requested that the report from Nuse include the cost of getting sewer to`the property. Councilman Joseph asked if they had visited with any of the neighbors about the assisted living facility. Jo Weaver stated that she had spoken with the neighbor across the street, Ms. Foster,who had no objections as long as it did not decrease the value of her property. Becca Sheaff, 811 Wilderness Path, addressed the Council concerning "the rapid growth of Round Rock, high density development and the deteriorating infrastructure due to this growth." Sheaff requested "a moratorium on high density development in Round Rock, especially the northeast quadrant and to consider rezoning high density areas until first there is a balance of development in accordance with the General Plan and citizens wishes. Second, there is a completed land use plan for our City and it's strictly adhered to. And, third, the public is • actively involved in decision making for future growth and development here in Round Rock." Sheaff referred to her support with a petition and persons attending the meeting. She was concerned with the "imbalance of the multi-family zoned areas in Round Rock, especially the northeast quadrant which has 29.7% multi-family and the northwest quadrant with 7.9%." In Sheaff s opinion,the General Plan is not being completely followed. Irene Hepler, 819 Wilderness Path, voiced her concerns regarding the rapid growth, traffic and how it relates to infrastructure. Hepler referred to the City survey which was dated August 6, 1996. The survey states that the citizens main'concerns were the quality of streets, 136 October 23, 1997 street maintenance, street congestion, growth and the impact that it has on the quality of life. She feels the plan the City is working with right now is not working for the City. Hepler and Ms. Sheaff are requesting a traffic and land use plan be put into place before continuing the development of high density dwellings. "There are several more developments on 3406 with more on the way that will increase the traffic congestion," Hepler said. Another concern is the "disproportionately large amount of multi-family residences in the northeast quadrant." Mayor Culpepper arrived at the meeting and apologized for being late. His plane was delayed due to inclement weather in Houston. • Becca Sheaff then spoke on behalf of Jan Faaborg, 808 Lawman's Court,who was unable to attend the Council meeting. Faaborg is also concerned with the rapid growth. She asked that Sheaff speak regarding the budget analysis that stated"Round Rock should be an attractive, safe, balanced community with an open responsive government and that the City should identify an improved avenue of communication with their citizens." Faaborg agreed that the northeast quadrant was being affected by the rapid growth. She feels that Round Rock is.at the window of opportunity for planning and positive change. "Round Rock needs more extensive planning and community involvement.',' Sheaff referred to Sections 11.203 and 11.302, 1995 Edition of the Code of Ordinances, which states that Round Rock should continue to be a predominately low- density, single-family residential community;. zoning ordinance as promoting health, safety, general welfare of the community to lessen congestion in the street,prevent overcrowding of the land, and avoid undue concentration of population. The citizens that signed the petition are asking the Council to put a moratorium on high density development in Round Rock, especially • the northeast quadrant, and consider rezoning some of,the high density areas until there is a balance of high density development, a completed land use,plan for the future that is adhered to and that the public is actively involved in the decision making process. Sheaff read, "There are two directions that Round Rock can go in right now. Round Rock can let the growth continue to overwhelm the City and continue to,create high density development areas and nightmares for its citizens or Round Rock can control the rapid growth with more precise planning, citizen involvement, and a dedication to the health, safety and welfare of the City. They can choose to work with the growth and the citizens to better handle high density areas by lessening congestion;preventing overcrowding and avoiding undue concentrations of the land." Discussion occurred concerning the responsiveness of staff to questions posed by Ms. Hepler and Ms. Sheaff over the past few months. Also discussed were various avenues of communication between the Council, staff and the citizens of Round Rock. Councilman Stluka updated the Mayor on what had been discussed prior to his arrival. "The representatives are expressing their concerns of what they perceive to be happening in the • City. They are requesting that Council not forget about the citizens in the planning process. They want to be a part of the process and to be better informed." Councilman Stluka told them that it was not Council or staff's intent to close doors on anyone that wants to be involved. They will be able to express their concerns and interests during the public hearings. Council and staff will take their concerns and interests into consideration. Mayor Pro-tem Palmer said that in May the City fills positions on the various Boards and Commissions, such as the Planning and Zoning Commission and invites people to apply. Irene 137 October 23,1997 Hepler said that she was not told that when she asked the Planning Department how they could get involved. Nor were they informed about public hearings. Vining informed the Council that staff is working with the consultant on the timeline on dates of public hearings, scope of the work, detail, how staff is going to go about this process. Single-family and multi-family ratio will even out. There are spurts in multi-family and then in single-family. The 80/20 ratio is a guideline that Planning uses for the whole development of the • northeast quadrant. Once the area is built the zoning will achieve the 80/20 ratio. Councilman Stluka requested a copy of the petition referred to earlier in the presentation be provided to City staff. David Pollack, President of the Downtown Business Association, requested a partial street closing for the Annual Chocolate Affair, November 22nd. This item will be considered later in the agenda. PROCLAMATIONS: Mayor Culpepper read a proclamation congratulating Perry"Moody"and Leslie Mayfield on their 70`h Wedding Anniversary. The proclamation will be presented to the Mayfield's at a celebration on November 9th at Old Settlers Park at Palm Valley. PRESENTATIONS: 7.A. Consider a presentation by the Historic Preservation Commission concerningtheir annual report. Bob Brinkman and Mario Carlin, Historic Preservation Commissioners,presented • the annual report to the Council. Their report summarized the goals of the Commission and the work completed during 1996-1997 as follows: A. Seven historic landmark zonings; six on Main Street and one on Liberty Avenue. There are now 52 historically designated properties in Round Rock. B. Seven plans approved for construction,reconstruction and alterations C. HPC inspected 50 structures for eligibility for tax abatement; 48 applications were recommended. D. Three local legend awards in January, 1997. E. Completion of the 1996-97 CLG grant in June, 1997, which put the Historic Sites Inventory into the City's GIS system. This inventory will be on the City's website. F. Sponsored the first Historic Homes Tour in December, 1996. Walk Historic Round Rock was reprinted with funds from the tour. G. Established partnerships with business and community organizations in support of • preservation efforts. Mario Carlin added that last month he attended the CLG Conference in Lubbock and received several positive comments on what Round Rock is doing. 7.B. Consider a presentation concerning the financial services computer system. David Kautz made the staff presentation. City staff have been researching technologies and capabilities of information processing hardware and software to replace the current financial services and utility billing computer systems. h 138 October 23, 1997 The current system (Prime computer/EDS software support) has been in place for eight years but represents a technology that is 10-15 years old. The computer system is no longer manufactured and hardware maintenance and software support will not be available in the near future. New technologies are rapidly becoming available that will greatly enhance the City's financial services capabilities. Staff proposed to retain the services of SabreData, Inc. to assist the City in developing a Request For Proposal (RFP) for a new computing system, evaluating proposals and costing the responses and assisting in the selection and implementation of a new • system. As more information is gathered from the vendor responses to the RFP a system design, cost and implementation scenario will be provided to the Council. The primary challenges that staff faces is finding systems that can accommodate the City's rapid growth and technology that work adequately with our networking capabilities that we are installing. We want a system that represents new technology but also represents the most standard technology that is occurring. Mitt Salvaggio from SabreData made a presentation to the Council. Salvaggio discussed why the City needs a new system: 1.) Year 2000 compliant-need to make sure the system will work properly 2.) Technology Improvements - new systems offer client server technology that will assist City staff in being more productive; systems are portable, memory and processors can be added 3.) Productivity Improvements - automated workflow and electronic approvals, elimination of paper documents, elimination of duplicate data entry, on-line funds validation 4.) Improved Functionality - as these systems have matured, especially for government, in the past commercial systems have , been forced into a governmental environment. Vendors are supplying good development dollars at the governmental arena. 5.) Reporting Enhancements - the new systems now come with sophisticated ad hoc reporting tools Salvaggio stated that the City needs to make sure that it is buying a system that is not just for the present,but many years to come and will grow with the City.. Mitt Salvaggio discussed the Project Scope which stated what the system will include: • Financial - General Ledger • -Accounts Payable -Purchasing -Budget Development - Capital Improvement Project -Fixed Asset Accounting • Human Resources-what SabreData and the City will be looking at: -Time and Attendance-need to be careful.in using the best technology available 139 October 23,1997 -Leave Accounting -Position Control -Personnel Management -Benefits Administration -Payroll • Project Schedule- outlined the tentative dates for this project • SabreData Consulting Services - discussed where SabreData would be assisting the City: -Development of Request for Proposal that will go out to the vendors - Estimated Project Cost Analysis - estimates of vendors and overall projects, i.e. hardware upgrades, desk top personal computers, training; cost of implementing and maintaining the system - System Evaluation & Selection - SabreData will assist in answering vendor questions, writing demonstration scripts to ensure that the City's functionality is demonstrated and also being met by the vendor; review proposals - Contract negotiations - SabreData will sit down with the vendors for final negotiations Proper Integration of other Major Software Purchases - SabreData will make sure that proper integration with other major software purchases such as Utility Billing are compatible and that they are interfaceable PUBLIC HEARINGS: 8.A. Consider public testimony concerning the application for the rezoning of Lot 5 Corridor Park IIA from District I-1 (Industrial) to District C-1 (General Commercial). Joe Vining made the staff presentation. This parcel is part of a tract that was annexed and zoned I-1 in January, 1980. This parcel is a lot remnant out of Corridor Park IIA. Notably, in accordance with the General Plan, other parcels north and south of this site have been successfully rezoned from District I-1 (Industrial) to District C-1 (General Commercial). As a result, this tract may now be much more appropriately regarded as a commercial rather than industrial development site. The specific development proposal will likely include a hotel/motel and a restaurant. The Planning and Zoning Commission recommended approval of the zoning change on October 1, 1997. Staff concurred with this recommendation. Mayor Culpepper opened the public hearing. There being no public testimony, Mayor Culpepper closed the public hearing. 8.B. Consider public testimony concerning the annexation of 101.301 acres of land out of the Asa Thomas Survey. A-609. (Hickerson Traco Joe Vining made the staff presentation. This tract of land is located in Round Rock's extraterritorial jurisdiction in the southeast quadrant of the City, between Gattis School Road and Louis Henna Boulevard. The owners are petitioning for annexation to be eligible for city services for future development. The owners are also working with an engineering firm to develop a land plan for this and are also working with the property owners to the south to formulate a plan of bringing South Creek Boulevard completely through the tract and exit out onto Louis Henna Boulevard. Mayor Culpepper opened the public hearing. 1: , 140 October 23, 1997 There being no public testimony,Mayor Culpepper closed the public hearing. ORDINANCES: 9.A. Consider an ordinance concerning the application for the rezoning of Lot 5, Corridor Park IIA from District I-1 (Industrial) to District -1 (General Commercial). First Reading) Joe Vining made the staff presentation. On October 1, 1997 the Planning and Zoning Commission recommended that Lot 5, Corridor Park IIA (3.344 acres) be rezoned from District I-1 (Industrial) to District C-1 (General Commercial). Staff concurred with this recommendation. • Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK,TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE 3.344 ACRES OF LAND, BEING LOT 5, CORRIDOR PARK IIA, ROUND ROCK, WILLIAMSON COUNTY, TEXAS, FROM DISTRICT I-1 (GENERAL INDUSTRIAL) TO DISTRICT C-1 (GENERAL COMMERCIAL). MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.B. Consider an ordinance designating the intersection of Gattis School Road at South Creek Drive as a stop intersection with stop signs placed on both streets (First Reading) Tom Word made the staff presentation. At the request of numerous Round Rock citizens, staff recently conducted traffic counts at the intersection of Gattis School Road with South Creek Drive. The q 141 October 23,1997 traffic counts indicated that the minimum volume warranted for a traffic signal have been met. It' is staffs intention to install a traffic signal, but it will take about six months to accomplish the installation. Because of the delays being experienced at this intersection by residents in the South Creek area, especially during morning rush hour traffic with people trying to turn left towards the • elementary school, there is approximately a 15 minute delay and staff recommended that Stop signs supplemented by red flashing beacons be installed on Gattis School Road at this intersection until the traffic signal can be installed and made operational. This will create an All- Way Stop condition at this intersection. Staff recommended Council approval of this ordinance. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION OF GATTIS SCHOOL ROAD AND SOUTH CREEK DRIVE AS A STOP INTERSECTION; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Stluka moved to adopt the ordinance. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.C. Consider an ordinance desi .grating the intersection of Deepwood Drive at Oakridge Drive as a stop intersection with stop signs placed on both streets (First Reading Tom Word made the staff presentation. Staff recently conducted traffic counts at the intersection of Oakridge Drive with Deepwood Drive. Chisholm Trail Middle School is west of this intersection. This intersection has several cars cutting through trying to get to McNeil, as well as traffic serving the immediate subdivision. Because of the delays being experienced at this intersection by motorists on Oakridge Drive and the sight distance restrictions to the north on • Deepwood Drive, staff recommended that Stop signs be installed on Deepwood Drive at this intersection. This will create an All-Way Stop condition at this intersection. Staff recommended Council approval of this ordinance. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION OF DEEPWO.OD ;DRIVE ,AND',.. OAKRIDGE DRIVE AS A STOP INTERSECTION; PROVIDING "FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. 142 October 23, 1997 MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stewart seconded the motion. TE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.D. Consider an ordinance'prohibiting the parking of vehicles on weekdays during the hours of 7 a.m. to 9 a.m. and 2 p.m. to 4 p.m. on Falcon Drive from Wyoming Springs Drive to Quail Lane. (First Reading) Tom Word made the staff presentation. Staff received a request to install NO PARKING signs on Falcon Drive near Wyoming Springs Drive from Alliance Association Management representing the Oak Creek Home Owners Association. A number of parents have adopted this location as a drop off and pick up point for their children attending Fern Bluff Elementary School. Children are walking a block, between cars and creating a safety concern. This practice is creating a conflict with the'school age pedestrians crossing Falcon Drive at Field Lark Drive. Staff has observed the location, and concurred that a parking prohibition would increase • safety for the students walking home. Staff requested that an ordinance be prepared for the City Council to approve the installation of NO PARKING, STANDING, OR STOPPING signs on Falcon Drive from Wyoming Springs Drive to Quail Lane from 7:00 a.m. - 9:00 a.m. and from 2:00 p.m. -4:00 p.m. In addition, staff is working with the Neighborhood Association to extend some sidewalks on the north side of the street. There is approximately a 50' gap to get to Wyoming Springs and the children are walking in the street. On the south side there is an approximate one block gap; staff is working with the Neighborhood Association to resolve this problem. Word informed the Council that along Wyoming Springs only half of the ultimate roadway was built. There is a gap from the last house built across vacant right-of-way to where the road actually is approximately 50'-60'. There is not a house there to have built the sidewalk. On the south side of the street the houses face Falcon. Staff recommended Council approval of this ordinance. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.1817, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, TO PROHIBIT PARKING DURING CERTAIN TIME PERIODS ON A PORTION OF FALCON DRIVE FROM WYOMING SPRINGS DRIVE TO QUAIL LANE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Stewart moved to adopt the ordinance. Councilman Stluka seconded the motion. i / 7 } 143 October 23,1997 VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.E. Consider an ordinance changing the December 23, 1997 Ci1y Council meeting to December 181997. irst Reading) Joanne Land made the staff presentation. The last Council meeting in December falls on Christmas Day. In order for Council and staff to take a few days off around the holidays, staff recommended changing the December 23, 1997 Council meeting to Thursday,December 18, 1997. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE RESCHEDULING THE SECOND REGULAR DECEMBER MEETING OF THE ROUND ROCK CITY COUNCIL FOR THE MONTH OF DECEMBER, 1997; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with unanimous consent of all the Councilmembers present. Councilwoman Chavez AAA. sa' seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None , ' 4 October 23, 1997 14 ATI • The motion carried unanimously. RESOLUTIONS: W.A. Consider a resolution authorizing the Mayor to execute an interlocal cooperation contract with the General Services Commission regarding a survey for determining prevailing wage rates and adopting the current survey of prevailing wage rates David Kautz made the staff presentation. Kautz informed the Council that under State law, cities, counties, school districts, and other state agencies and political subdivisions are obligated to adopt a prevailing wage rate determination if they are involved in public works construction projects. Once these prevailing • wages are adopted they must be included in the construction contracts. In compliance with this requirement, the City may conduct a wage survey or adopt U.S. Department of Labor wage rates if it is less than three years old. The State General Services Commission conducted a wage survey to determine the prevailing wage-rates for all areas of the state, including Williamson County. Staff proposed to meet the requirements of this law by entering into an inter-local agreement with the General Services Commission. This agreement allows the City of Round Rock to make use of the State's published wage survey and to adopt the survey of prevailing wage rates for the inclusion of City construction contracts. There is no cost to the City in this agreement. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock, Texas engages in public works projects from time to time; and WHEREAS, Chapter 2258 of Texas Government Code requires the public body awarding • a contract for public works to specify in the call for bids for said contract the general prevailing rate of per diem wages in the locality in which the work is to be performed for each craft or type or workman or mechanic needed to execute the contract; and WHEREAS,to ascertain the general prevailing wage rate,the public body must either conduct a survey or adopt the prevailing wage rate as determined by the U.S. Department of Labor in accordance with the Davis-Bacon Act, if the survey on which the Davis-Bacon rate was founded was conducted within three years prior to the bidding of the project; and WHEREAS, the survey on which the Davis-Bacon rate for Williamson County and the surrounding area was founded was conducted more than three years ago; and WHEREAS, the General Services Commission of the State of Texas has conducted a survey to determine the prevailing wage rate for all areas of the State of Texas, including the Williamson County area; and WHEREAS, the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code Annotated, authorizes a local government to contract with a state agency to perform a function that each party is authorized to perform individually; and WHEREAS, City of Round Rock desires to utilize the prevailing wage rate survey conducted by the General Services Commission to satisfy the requirements of Chapter 2258, Texas Government Code;Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an _ Interlocal Cooperation Contract with the General Services Commission to provide the City with a prevailing wage determination upon request, a copy of said Contract being attached hereto as • Exhibit"A", and BE IT FURTHER RESOLVED, That the City of Round Rock hereby adopts the Prevailing Wage Rates as determined by the survey provided by the General Services Commission, a copy of which is attached hereto as Exhibit"B". ' The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23'day of October, 1997. L 1 � 145 4t October 23,1997 CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.B. Consider a resolution authorizing the Mayor to execute an agreement with SabreData for computer consulting services. David Kautz made the staff presentation. This item was discussed earlier in the meeting. The agreement is not to exceed $35,000 and has been budgeted. Staff recommended SabreData be retained for these services. • Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City has a need for professional computer consulting services for the financial services computer system, and WHEREAS, SabreData has submitted an agreement to provide the needed services, and WHEREAS,the City Council desires to enter into said agreement with SabreData,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with SabreData for computer consulting services for the financial services computer system, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23rd day of October, 1997. CHARLES CULPEPPER,Mayor • City of Round Rock, Texas ATTEST: JOANNE LAND,City Secretary MOTION: Councilman Stewart moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. TE: Ayes: Councilman Stluka Councilman Morgan Councilman,Stewart 146 October 23, 1997 Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.C. Consider a resolution expressing official intent to reimburse costs of acquiring certain vehicles and equipment. David Kautz made the staff presentation. As discussed with the • Council during the budget development process, the City plans to acquire new vehicles and equipment during the course of the budget year which will be financed through a sale-leaseback. The equipment acquisition is to be financed with short-term notes or lease purchase obligations not to exceed $475,000. This financing is also discussed in the budget document. The federal tax code regulations require the City to first express its intent to reimburse any capital costs associated with the equipment acquisition. That is the purpose of this resolution. This is an annual program that has worked for the City in the past. Staff recommended approval of the resolution. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock, Texas (the"Issuer") is a home-rule City of the State of Texas; and WHEREAS, the Issuer expects to pay expenditures in connection with acquiring certain vehicles and equipment(the"Property")prior to the issuance of obligations to finance the • Property; and WHEREAS,the Issuer finds, considers, and declares that the reimbursement of the Issuer for the payment of such expenditures will be appropriate and consistent with the lawful objectives of the Issuer and, as such, chooses to declare its intention, in accordance with the provisions of Section 1.150-2 of the Treasury Regulations,to reimburse itself for such payments at such time as it issues obligations to finance the Property;Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, I. That the Issuer reasonably expects to incur debt, as one or more separate series of various types of obligations,with an aggregate maximum principal amount.equal to $475,000 for the purpose of paying the costs of the Property. II. That at all costs to be reimbursed pursuant hereto will be capital expenditures. No tax- exempt obligations will be issued by the Issuer in furtherance of this Resolution after a date which is later than 18 months after the later of(1) the date the expenditures are paid or(2) the date on which the property, with respect to which such expenditures were made, is placed in service. III. The foregoing notwithstanding,no tax-exempt obligation will be issued pursuant to this Resolution more than three years after the date any expenditure which is to be reimbursed is paid. • IV. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23'day of October, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: IV 147 October 23,1997 JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.D. Consider a resolution approving and distributing the Preliminary Official Statement and authorizing the City's Financial Advisors to proceed with the sale of General Obligation Refunding Bonds. Series 1997. David Kautz made the staff presentation. If the City achieves a market interest rate of 5.30% or lower, staff proposes to issue $5,765,000 in refunding General Obligation Bonds, Series 1997 and achieve a 3% present value savings, all costs included. That is, debt service on the new issue would be about$160,000 less over the life of the issue compared to the old debt service. This provides annual debt service savings of about • $6,100. Portions of outstanding bond issues affected by this refunding are: 1987 COs 1987 GOs -' 1988 COs 1990 COs and 1995 COs Garry Kimball, representing First Southwest Company, explained the transaction to the Council. Bond rates have come down approximately 1%Z percentage point over the course of the summer. First Southwest Company continually runs all the bonded indebtedness of the City through a program to identify any refinancing opportunities that exist. Debt service on the new issue would be about $160,000 less over the life of the issue compared to the old debt service. This provides annual debt servicesavings of about$6,100. The'bond market is now in the City's • favor, and if it remains there, the City has the opportunity to refinance certain General Obligation outstanding debts and to achieve significant cost savings. Staff recommended obtaining authorization from the Council for this refunding, then conducting the sale at the most advantageous market position available to the City. Mayor Culpepper read the following resolution. RESOLUTION NO. A RESOLUTION APPROVING PRELIMINARY OFFICIAL STATEMENT RELATING TO GENERAL OBLIGATION REFUNDING BONDS,"a SERIES 1997 AND AUTHORIZING DISTRIBUTION OF PRELIMINARY OFFICIAL STATEMENT. _ i.. 148 October 23,. 1997 WHEREAS,the City Council of the City of Round Rock has authorized the District's financial advisor,First Southwest Company(the"Preliminary Official Statement") in connection with the refinancing of certain outstanding obligations of the City; and WHEREAS,the City has reviewed the Preliminary Official Statement; and WHEREAS, the City deems it appropriate to approve the Preliminary Official Statement and authorize the distribution of the Preliminary Official Statement; Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS THAT, Section 1. APPROVAL AND DISTRIBUTION OF PRELIMINARY OFFICIAL STATEMENT. The Council hereby approves the Preliminary Official Statement substantially in the form attached hereto as Exhibit"A"with such changes, additions or deletions as directed by • the Council and City staff. The Financial Advisor to the City is hereby authorized and directed to distribute the Preliminary Official Statement to.potential bond purchasers and to do all things necessary to market such bonds. Section 2. OTHER MATTERS. The Mayor, City Manager or Director of Finance of the City are authorized to do all things proper and necessary to carry out the intent hereof, including the approval of appropriate changes to the Preliminary Official Statement. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23rd day of October, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Councilman Stewart • seconded the motion. VOTE: 'Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.E. Consider a resolution authorizing a partial street closing for the annual Downtown Business Association Chocolate Affair on November 22, 1997. Joanne Land made the staff presentation. David Pollack presented this request earlier in the meeting. The Downtown Business Association would like to hold their "Chocolate Affair" on Saturday, November 22, • 1997. They have requested that Lampasas Street from Main Street to the alley be closed. Both the Police and Fire Departments were contacted and had no concerns regarding the request. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the Downtown Business Association of Round Rock has requested that a portion of Lampasas Street, from Main Street to'the alley immediately north of Main Street,be closed from 9:00 o'clock a.m. until.5:00 o'clock p.m. on November 22, 1997 for the annual Downtown Business Association Chocolate Affair, and WHEREAS, the City Council wishes to grant such request,Now Therefore, 4_ 149 October 23,1997 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That a portion of Lampasas Street from Main Street to the alley immediately north of Main Street be closed as set forth above. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the • Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23d day of October, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. TE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. 10.F. Consider a resolution of support requesting the Texas Department of Transportation (TxDOT) to change its policy regarding the size of incorporated cities within which it is responsible for installing maintaining and operating traffic sigLials. Tom Word made the staff presentation. The Texas Department of Transportation (TxDOT) currently has a policy that they will install,maintain, and operate traffic signals on state highways within the city limits of cities with a population of under 50,000. When a city reaches a population exceeding 50,000 as determined by the official census, the city is required to assume responsibility for installation, maintenance, and operation of traffic signals on state highways within that city. This TxDOT policy does not apply to traffic signals at freeway interchanges. Round Rock will-most likely exceed the 50,000 population criteria when the next official census is conducted in the year 2000. As shown on the table below, TxDOT currently maintains • and operates 19 traffic signals within the ETJ and City Limits of Round Rock. Traffic Signals in Round Rock Major Street Cross Street Location Responsible Party US 79 Mays St. ; :;; In City,., TxDOT 15 O October 23, 1997 US 79 Egger Ave. In City TxDOT US 79 Georgetown St. In City TxDOT US 79 Sunrise Rd. In City TxDOT • US 79 FM 1460 In City TxDOT US 79 CR 122 In City TxDOT RM 620 Mays St. In City TxDOT RM 620 Chisholm Trail In City TxDOT RM 620 Lake Creek Dr. In City TxDOT RM 620 Deepwood Dr. In City TxDOT RM 620 Oaklands Dr. In City TxDOT • RM 620 Wyoming Springs ETJ TxDOT Dr. RM 620 O'Conner Dr. ETJ TxDOT RM 620 Great Oaks Dr. ETJ TxDOT RM 620 Cornerwood Dr. ETJ TxDOT BI 35L(1\4ays St.) Gattis School Rd. In City TxDOT BI 35L(Mays St.) Logan St. In City TxDOT • BI 35L(Mays St.) Anderson Ave. In City TxDOT BI 35L(1V4ays St.) Bowman Rd. In City TxDOT 151 October 23,1997 McNeil Rd. Round Rock West In City Round Rock Dr. Louis Henna Blvd. WalMart/Target In City Round Rock Driveway Louis Henna Blvd. Greenlawn Blvd. In City Round Rock Gattis School Rd. Greenlawn Blvd. In City Round Rock CR 122 Forest Creek Dr. In City Round Rock Sunrise Rd. Bowman Rd. In City Round Rock Sam Bass Rd. Chisholm Trail In City Round Rock These signals, along with any others that might be installed in the next three years,would • become Round Rock's responsibility to maintain and operate after the year 2000 under current TxDOT policy. If Round Rock takes over the maintenance and operation of the traffic signals on the state highway system, the estimated cost to the City of Round Rock would be about $76,000 per year. Any new traffic signal installations or modernizations of existing signals would also be the responsibility of the city. A new highway traffic signal installation would cost about $80,000 for each location. The Mayor of the City of Missouri City has requested our support of a resolution requesting TxDOT to change its traffic signal policy by raising the population level below which the state would continue to install, maintain, and operate traffic signals from the existing 50,000 population to 100,000. If such a change was adopted by TxDOT, it would mean that the City of Round Rock would not be responsible for the traffic signals on the state highway system until the year 2010, the next official census, at the earliest. Staff will work with Peggy Smith to see how the population bracket groupings are going • in the House Committee. The City staff believes such a change in policy is in the best interest of the City of Round Rock and recommended.Council approval of this resolution. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the current state policy regarding the installation,maintenance, and operation of traffic signals on the state highway system in incorporated cities of less than 50,000 population calls for the Texas Department of Transportation(TXDoT)to be responsible for such duties when requested by the City Council,Mayor, or City Manager, and -152 October 23, 1997 WHEREAS, such policy forces moderately sized cities to face exponential leaps in the quantity of traffic signals they will have to assume responsibility for maintaining and operating, and WHEREAS, it has been determined by the City Council that it is more appropriate for TxDoT to own, operate, and maintain traffic signals and associated devices on roadway facilities within the corporate city limits until such city reaches a population of 100,000 or more when cities will have enough resources to handle such an increase in responsibility, and WHEREAS,the costs associated with said transfer will be a large burden on such cities, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, I. • That the facts and recitations set forth in the preamble of this resolution are hereby found to be true and correct. II. That the City Council hereby expresses its support that the state policy be changed to set population levels at less than 100,000 for incorporated cities for which the Texas Department of Transportation installs, maintains, and operates traffic signals upon request by the City Council, Mayor or City Manager. III. That the City Council hereby authorizes the City Manager and City Secretary or their designees to notify the Texas Municipal League and pertinent legislators of the City's position on this topic and to take any and all other appropriate measures to register the City's desire to effect this change. IV. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23rd day of October, 1997. CHARLES CULPEPPER Mayor • City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 10.G. Consider a resolution authorizing the Mayor to execute a rental agreement with Austin Communily College/Taylor Fire Academy for a reserve fire truck. Bob Bennett made the staff presentation. The Fire Department has a 1977 Pierce 750 gallon per minute fire truck that they are attempting to sell. The Fire Department no longer utilizes the unit and the Round Rock Volunteers do not have a need for the unit. An attempt was made to auction the unit locally but no bids were received. 153 October 23,1997 Fire Chief Lynn Bizzell was contacted by Mr. Goodenow, staff member of the Austin Community College/Taylor Fire Academy. Austin Community College/Taylor Fire Academy are interested in renting the truck from the City since they do not have the necessary funds to purchase the truck. Staff proposed renting the 1977 Pierce to Austin Community College/Taylor Fire Academy for$250 per month. • Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock has a 1977 Pierce fire truck which is considered as a reserve truck, and WHEREAS,the Fire Department foresees no immediate need for the truck, and WHEREAS, the City Council wishes to lease the truck to the Austin Community College-Taylor Fire Training Academy for the public purpose of training firefighter recruits, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a vehicle lease agreement with Austin Community College-Taylor Fire Training Academy,to lease that certain 1976 Pierce fire truck, a copy of said agreement being attached hereto and incorporated herein for all purposes. The Ci Council cil hereb finds and declares that written notice of the date hour, lace and City Y �p subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23rd day of October, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION:; Councilman Stluka moved to approve the resolution. Councilman Stewart seconded the motion. TE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None < • ACTION: The motion carried unanimously. 10.H. Consider a resolution authorizing the Mayor to execute an engineering agreement for the Mesa Ridge Drainage Improvements, Phase II Jim Nuse made the staff presentation. The fourth high school is rapidly nearing construction. During the 1996 bond election Mesa Ridge Channel Improvements was one of the items. Staff would like to put this item in the same time sync and to use the same engineer the school is using because these are adjacent projects. Staff recommended that the drainage improvements be constructed simultaneously. Fisher Hagood is the Civil Engineering firm for the school project and"staff recommended hiring them for the design of the channel. Council was provided with a work schedule. 154 October 23, 1997 Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain engineering services for the Mesa Ridge Regional Drainage Improvements, Phase II, and WHEREAS,Fisher Hagood, Inc. has submitted a contract to provide said services, and WHEREAS,the City Council desires to.enter into said contract with Fisher Hagood, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with Fisher Hagood Inc., for the Mesa Ridge Regional Drainage Improvements,Phase • H, a copy of said contract being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23`d day of October, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.I. Consider a resolution authorizing the furnishing of out-of-city wastewater service for a tract of land containing 1.033 acres located at the intersection of Wyoming Springs Drive and RM 620 owned by Diamond Shamrock Corporation. This item was withdrawn at the request of the owner. APPOINTMENTS: None, . DISBURSEMENTS: 12.A. Consider payment to Bay Maintenance Company for the Mesa Ridge Channel Improvements in the amount of$11,533.50. • 12.B. Consider payment to Craig, Sheffield, & Austin, Inc for the expansion of the Water Treatment Plant in the amount of$223,845.00. 12.C. Consider payment to JKL. Inc. for the construction of a right turn lane at the northeast corner of Louis Henna Boulevard and IH-35 in the amount of$15,077.45 12.D. Consider payment to JKL. Inc. for the construction of a right turn lane at the southwest corner of Sam Bass Road and Chisholm Trail in the amount of S 16,734.29. 155 October 23,1997 12.E. Consider payment to RJN Groug.'Inc. for the Sanitary Sewer Evaluation Study in the amount of$23,492.04. 12.F. Consider 1a3ment to Reddico Construction Co., Inc. for the Peachtree Vall Drainage Improvements in the amount of$19.581.19. 12.G. Consider payment to S. D. Kallman. Inc. for engineering services associated with the Egger Acres Street and Drainage Improvements in the amount of$12,040.00. • 12.H. Consider payment to Viking Construction, Inc. for the Street Maintenance Program Phase 1/Micro Surfacing 1997 in the amount of$111.596.32. MOTION: Councilman Stluka moved to approve the disbursements. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • CITY MANAGER'S REPORT: None COUNCIL COMMENTS: Councilman Stewart expressed his condolences to Teke Baker on the loss of his wife, Sandra. Mayor Pro-'tem Palmer thanked everyone for supporting to the Cowboy Jubilee. Councilwoman Chavez also expressed her condolences to Teke Baker and his family and wished one of her students,Melissa Cox, a speedy recovery. Mayor Culpepper said, "Go Dragons,beat the Georgetown Eagles tomorrow night." ADJOURNMENT: There being no further business, the meeting adjourned at 8:34 p.m. Respectfully Submitted, k"X� 4aann4e Land, Assistant City Manager/ City Secretary • ,y 1' 156 November 13,1997 The Round Rock City Council met in Regular Session on Thursday, November 13, 1997 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, • Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Special Called Session October 21, 1997 and Regular Session October 231997 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. CITIZENS COMMV UNICATIONS: Lisa Whitman, 74 Twin Ridge Parkway, invited the Council to a MelissaFest Rally on Saturday, November 22, from 1:00 p.m. to 5:00 p.m. at Round Rock High School. Melissa Cox is the Round Rock Dragonette who was injured at the Leander High School football stadium. This fundraising event, sponsored by the Round Rock High School Booster Clubs, will include a • variety of entertainment, exhibitions, raffle, food, and games. The three Round Rock High Schools will be participating along with high schools from Leander, Taylor, and Pflugerville. All money received from the event is going directly into the Melissa Cox Benefit Fund. Mayor Culpepper asked that this event be advertised on the City's Cable Channel 10. 157 November 13,1997 Tommy Nobles, 1410 E. Logan, expressed his concern regarding construction cones blocking the newly constructed turning lanes at the northeast corner of Louis Henna Boulevard and IH-35 frontage road. He said that some of the cones were placed in a position that gave an impression that traffic was allowed on the new road which caused both an illegal and unsafe • circumstance of which he and others were a part of. Mayor Culpepper asked Mr. Nobles to meet with Bob Bennett and Police Chief Kuhlmann to discuss his concern. Councilman Joseph recognized his niece, Crystal, and her friend Sharon who were at the meeting as a government class assignment. PROCLAMATIONS: None PRESENTATIONS: None PUBLIC HEARINGS: 8.A. Consider public testimony concerning designating a 22.509 acre tract of land out of the J.M. Harrell Survey, A-284, Round Rock Williamson County, Texas as Reinvestment Zone No. 21 for commercial/industrial tax abatement. (Columbia/St David's Healthcare System tem dba Round Rock Hospital) Joe Vining made the staff presentation. The purpose of creating this reinvestment zone is to facilitate renovations and additions to the Round Rock Hospital facility and the construction of a new medical office building. Construction is scheduled to begin December 1, 1997. At Mayor Culpepper's request, Vining explained what a Reinvestment Zone is. Mayor Culpepper opened the public hearing. There being no public testimony, the public hearing was closed. 9.A. Consider an ordinance designating a 22.509 acre tract of land out of the J.M. Harrell Survey, A-284, Round Rock Williamson County Texas as Reinvestment Zone No 21 for commercial/industrial tax abatement. (Columbia/St David's Healthcare System dba Round Rock Hospital) (First Reading)'' 'Joe Vining made the staff presentation. He outlined the • following requirements of establishing a Reinvestment Zone. (1) That a public hearing on the adoption of the reinvestment zone was properly called, held, and conducted and that notices of such hearing were published as required by law and mailed to all taxing units overlapping the territory inside the proposed reinvestment zone; (2) That the boundaries of the reinvestment zone are specifically described; (3) That creation of the reinvestment zone for commercial/industrial tax abatement boundaries will result in benefits to the City and to the land included in the zone and that the improvements sought are feasible and practical; (4) That the reinvestment zone meets the State criteria for the creation of a reinvestment zone and that it is reasonably likely as a result of the designation to 158 November 13,1997 contribute to the retention or expansion of primary employment or to attract major investment in the zone that would be a benefit to the property and would contribute to the economic development of the City; and (5) That the reinvestment zone meets the City's criteria and guidelines for the creation of a reinvestment zone. Joe Vining introduced Sam Maley who explained what specifically it is the hospital is doing,what the expansion will actually be and what the value of that means to Round Rock. Sam Maley, CFO of Round Rock Hospital, explained that currently the hospital is about 67,000 square foot and there will be an addition of about 72,000 new square feet to the building plus renovating about 22,000 square feet of the existing building. The cost will be about $14.4 million in construction costs and about$11.2 million in new equipment. In addition, a developer is building a second office building on hospital, property for about $5 million. This project is expected to add about 117 new jobs to the area which equates to about a $4 million increase in payroll over a 5-year period. The supplies and other items that are purchased to run the hospital will equate to about $725,000 in new sales taxes over that 5 year period. The current one story hospital is about a 75 bed facility and will grow to a new three story 109 bed facility. Mayor Pro-tem Palmer asked if the building that the doctors office are in will be included in the expansion. Mr. Maley said yes. The second office building that is being constructed by • the developer is expected to hold 25 or 30 new positions. Councilman Stewart asked if the 30 new physicians area part of the 117 new jobs. Mr. Maley said no, the 117 new positions are just for the hospital. The 30 new physicians will also have staff in their offices which will be included in that number. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE DESIGNATING A 22.509 ACRE TRACT OF LAND OUT OF THE J. M. HARRELL SURVEY, ABSTRACT NO. 287, ROUND ROCK, WILLIAMSON COUNTY, TEXAS, AS REINVESTMENT ZONE NO. 21 FOR COMMERCIAL/INDUSTRIAL TAX ABATEMENT, CITY OF ROUND ROCK, TEXAS, ESTABLISHING THE BOUNDARIES THEREOF AND OTHER MATTERS RELATING THERETO. MOTION: Councilman Stluka moved to adopt the ordinance. Councilman Joseph • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer 159 November 13,1997 Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. MOTION: Councilman Stluka dispensed with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.B. Consider an ordinance designating the intersection of Gattis School Road at South Creek Drive as a stop intersection with stop signs placed on both streets (Second Reading) Tom Word made the staff presentation. Staff studied this location and determined that the warrants for a traffic signal have been met. Staff recommended a four-way stop for the intersection of Gattis School Road at South Creek Drive until the traffic signal can be installed. There have been no changes since the first reading of the ordinance. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. . AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION OF GATTIS SCHOOL ROAD AND SOUTH CREEK DRIVE AS A STOP INTERSECTION; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: ,, , ; Councilman.Stluka 160 November 13,1997 Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.C. Consider an ordinance desigLiating the intersection of Deepwood Drive at Oakridge Drive as a stop intersection with stop signs placed on both streets (Second Reading) Tom Word made the staff presentation. Staff completed the necessary engineering study for the intersection of Deepwood Drive at Oakridge Drive and recommended that four way stop signs be installed at this intersection. There have been no changes since the first reading of the ordinance. The stop signs will be installed by December 1St Mayor Culpepper read the caption of the ordinance. • ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION OF DEEPWOOD DRIVE AND OAKRIDGE DRIVE AS A STOP INTERSECTION; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 161 November 13,1997 Mayor Culpepper asked Word to contact Dr. Russell at Chisholm Trail Middle School and inform her of this action so they can put something out in their weekly newsletter to let people know about the stop signs. 9.D. Consider an ordinance prohibiting the parking of vehicles on weekdays during the • hours of 7 a.m. to 9 a.m. and 2 p.m. to 4 p.m. on Falcon Drive from Wyoming Springs Drive to Quail Lane. (Second Reading) Tom Word made the staff presentation. Staff studied this location at the request of the Neighborhood Association to deal with conflicts between parked vehicles and students walking to and from Fern Bluff Elementary School. Staff recommended that no parking, standing, or stopping signs be placed on Falcon Drive from Wyoming Springs Drive to Quail Lane from 7 a.m. to 9 a.m. and from 2:00 p.m. to 4 p.m. There have been no changes since the first reading of the ordinance. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.1817, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, TO PROHIBIT PARKING DURING CERTAIN TIME PERIODS ON A PORTION OF FALCON DRIVE FROM WYOMING • SPRINGS DRIVE TO QUAIL LANE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. TE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. Mayor Culpepper asked Word to contact the school and inform them of this action so they can put something in their newsletter. 9.E. Consider an ordinance authorizing the Issuance of City of Round Rock, Texas General Obligation Refunding Bonds Series j997 Levying an Ad Valorem Tax in Support of 162 November 13,1997 the Bonds Approving an Official Statement; Authorizing the Execution of a Purchase Agreement, a Paving Agent/Registrar Agreement and a Letter of Representations, and an Escrow Agreement: Making Certain Continuing Disclosure Covenants Under Rule 15c2-12; Calling Certain Obligations for Redemption and Ordaining Other Matters Relating to the Issuance of the Bonds. (First Reading) Staff recommended that the Council table this item until the next Council • meeting. "The market being as volatile as it is, it's not yet-allowed us to achieve our rate savings target. Hopefully, the market will improve," said David Kautz. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. ORDINANCE AUTHORIZING THE ISSUANCE OF CITY OF ROUND ROCK, TEXAS GENERAL OBLIGATION REFUNDING BONDS, SERIES 1997; LEVYING AN AD VALORIM TAX IN SUPPORT OF THE BONDS; APPROVING AN OFFICAL STATEMENT; AUTHORIZING THE EXECUTION OF A PURCHASE AGREEMENT, A PAYING AGENT/REGISTRAR AGREEMENT, A LETTER OF REPRESENTATIONS, AND AN ESCROW AGREEMENT; MAKING CERTAIN CONTINUING DISCLOSURE COVENANTS UNDER RULE 15c2-12; CALLING CERTAIN OBLIGATIONS FOR REDEMPTION AND ORDAINING OTHER MATTERS RELATING TO THE ISSUANCE OF THE BONDS. MOTION: Mayor Pro-tem Palmer moved to table the ordinance until the next meeting. • Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. RESOLUTIONS: • 10.A. Consider a resolution casting votes for the Williamson Count Appraisal District Board of Directors. David Kautz made the staff presentation. The Williamson County Appraisal District (WCAD) is responsible for setting the taxable value of all properties within the County and certifying those values to the various taxing entities in the County. The Board of Directors 163 November 13 1997 appoints the Chief Appraiser, appoints the Appraisal Review Board, and sets administrative policy for the WCAD. All five director seats are up for appointment by the taxing entities. The number of votes allowed to each taxing entity is a function of the prior year tax levy. Round Rock is allocated • 185 votes which may be applied to one nominee or spread among several. At the October 24, 1997 Council meeting Deborah Hunt, Fern Kedzierski, and David Acosta were nominated. Staff recommended that the 185 votes be split among the three nominees giving Deborah Hunt 61 votes, Fern Kedzierski 62 votes , and David Acosta 62 votes. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, § 6.03(k)Texas Property Tax Code provides for the governing body of each taxing unit to cast votes for individuals nominated for the Williamson County Appraisal District Board of Directors, and WHEREAS,the City of Round Rock is entitled to 185 votes which may be cast for individuals nominated for the Board of Directors, and WHEREAS,the City Council wishes to cast its 185 votes as set forth below,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Council hereby casts its votes as follows: • 1. David Acosta 62 votes 2. Cecil Calvin votes 3. Deborah Hunt 61 votes 4. Fern Kedzierski 62 votes 5. Jim Nicks votes 6. Charles Rouse votes The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 13th day of November, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Mayor Pro-tenPalmer moved to approve the resolution and to cast 62 votes • for David Acosta, 61 votes for Deborah Hunt, and 62 votes for Fern Kedzierski. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer 164 November 13,1997 Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 10.13. Consider a resolution authorizing the Mayor to execute a tax resale deed for part of Lot 1 Block 16 of the Town of Round Rock, a property offered for sale by the Round Rock Independent School District for delinquent taxes owed to the City of Round Rock. Staff requested that this item be withdrawn from the agenda. MOTION: Councilman Stewart moved to withdraw this resolution from the agenda. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.C. Consider a resolution authorizing the Mayor to execute a tax resale deed for .7 acres, J. M. Harrell Survey, Abstract #284, a property offered for sale by the Round Rock Independent School District for delinquent taxes owed to the City of Round Rock. David Kautz made the staff presentation. As stated in a letter from Brian Brown, delinquent tax attorney for the Round Rock Independent School District a sealed bid auction of the properties acquired as a p p p q result of previous tax sales has been conducted. The property referenced by this agenda item received bids which were less than the full amount due. Pending Council approval, the School District recommended awarding to the highest bidder which is Jay Robinson of Round Rock. Mayor Culpepper read the following resolution. RESOLUTION NO. t 3t 165 November 13,1997 WHEREAS,the Round Rock Independent School District has acquired title in trust for itself and the City of Round Rock,through judicial foreclosure of the tax liens pursuant to terms of the Texas Tax Code; and WHEREAS, the Texas Tax Code authorizes the Round Rock Independent School District to resell such properties; and WHEREAS,the Round Rock Independent School District has duly published notice for bids in a newspaper of general circulation in Williamson County to sell the properties; and WHEREAS,the City Council wished to authorize the Mayor to executed the resale • deeds;Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed on behalf of the City of Round Rock to execute the attached tax resale deeds conveying certain real property acquired by the Round Rock Independent School District as a result of previous tax sales. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 13th day of November, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. • Mayor Culpepper asked that the City acquire the right-of-way so when the road is either widened or the curve is taken out the right-of-way issue will have already been resolved. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Mayor Culpepper Noes: None Abstain: Councilman Josephi`due to a conflict of interest. • An affidavit was duly filed prior to the meeting. ACTION: The motion carried 6 ayes and 1 abstention. 10.D. Consider a resolution authorizing the Mayor to execute an engineering contract with Baker Aicklen & Associates Inc for the Greenlawn Boulevard extension and IH-35 interchange schematic. Tom Word made the following presentation. "This is one of the projects we have been talking about moving forward as quickly as we can in order to deal with our congestion issue at Louis Henna Boulevard and IH-35. In recent weeks, we sent out a request for 166 November 13,1997 proposals to 17 firms that we felt were qualified to do this kind of work; to develop plans, specifications, and estimates for the extension of Greenlawn Boulevard from Louis Henna Boulevard to the IH-35 east frontage road. We received responses either as proposing firms or some of the 17 firms teamed up to present joint proposals. In all total we received responses from 11 of those 17. We went through a process to evaluate those proposals. Screening them we • interviewed four of the firms for the project and we are recommending to the Council the firm of Baker-Aicklen&Associates, Inc. We have a contract that is negotiated. The cost of the contract . is $399,284.52, which we believe is a fair price. We have added some items of work to the original request. The main one being extending our schematic all the way to the western ETJ of the City on Greenlawn Boulevard so as development continues to occur in that area west of the Interstate, we have a plan in place to know how to address that and can work toward those improvements. The project has a very expedited schedule. We are requesting that they have all the work complete so that we can go to contract.with this project in June of 1998 and it will be about a 10-month project to construct. We recommend your approval of Baker-Aicklen & Associates, Inc. as the consultant at the contract amount of$399,284.52." • Mayor Pro-tem Palmer asked what the road will cost. Word said between $2 million to $2.25 million. It will be a four lane divided arterial. It will be built on a 120 feet of right-of-way and built it in such a fashion that at some future date the City can come back to add two additional lanes in the middle so it won't affect driveways. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain engineering services for the Greenlawn Boulevard extension and IH-35 interchange schematic, and WHEREAS, Baker-Aicklen&Associates, Inc. has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Baker-Aicklen& Associates, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Baker-Aicklen&Associates, Inc., for the Greenlawn Boulevard extension and IH-35 interchange schematic, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 13th day of November, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas 167 November 13,1997 ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.E. Consider a resolution authorizing the Mayor to execute an engineering contract for the IH-35 turnaround at FM1325 and Hesters Crossing. Tom Word made the staff • presentation. Staff requested proposals from 17 engineering firms to develop plans, specifications and estimates for the construction of frontage road turnaround structures over the main lanes of IH 35 north and south of FM 1325 and south of Hesters Crossing. Staff received responses from 7 of those firms and went through a formal proposal, screening, and interviewed three of the firms and recommended the firm of Rust Lichliter/Jameson as the best firm to do this project. This project will provide turnarounds north and south of the existing FM1325 structure and also a turnaround on the southside of Hesters Crossing. Word said, "We think, in coordination with the Greenlawn improvement, that these will work together to allow us to move a significant amount of traffic through the area without having to go through the traffic signals at IH-35 and Louis Henna Boulevard:,It will make a significant improvement. We have negotiated • a contract for a price of$328,000 which we think is extremely fair. The project is set up with a time line to be finished with the plans in the middle of the summer 1998. These plans will be provided to the Texas Department of Transportation (TxDOT). We will advertise and award a contract in October of next year and will take approximately one year to build all of these turnaround structures. We are proposing to partner with TxDOT in the cost of these projects and 166 November 13,1997 are proposing to split the cost 50/50 with them in order to get them built in a much more expedited fashion." One other issue that the consultants were asked to consider as they designed the project is that"Round Rock is a unique place and one that we want to be recognizable to the public as they enter so we requested them to examine methods that we can create a gateway to the City in the • construction of these structures. They will be the first thing you see as you come into town." Staff recommended Lichliter/Jameson as the consultants of this project. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain engineering services for the IH-35 turnaround at FM 1325 and Hesters Crossing, and WHEREAS,Rust Lichliter/Jameson has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Rust Lichliter/Jameson,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Rust Lichliter/Jameson, for the IH-35 turnaround at FM 1325 and Hesters Crossing, a copy of said agreement being attached hereto and incorporated herein for all purposes. • The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 13th day of November, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None 169 November 13,1997 ACTION: The motion carried unanimously. 10.F. Consider a resolution authorizing the Mayor to execute Amendment No. 1 to the contract with Rodriguez & Huggins, Inc. for a schematic for the extension of Park Valley Drive and modifications to RM 620 at Round Rock Hospital. Tom Word made the following • presentation. "The City entered into a contract for engineering services with Rodriguez'& Huggins, Inc. on June 26, 1997 to develop a schematic design of Park Valley Drive, to evaluate traffic signal warrants for Round Rock Hospital, and to develop schematic designs for RM 620. The Park Valley Drive requirements of the contract have been completed. One of the other things we asked them to do was to present us some alternatives of what we could do to improve RM620 to make it safer to help make move cars up and down the road and we asked that they present this information to us on a digital ortho-photography that the City would provide to them. The City has a contract with CAPCO for the photography and, unfortunately, the schedule has slipped a little bit and we have not been able to get that to the consultants. So, staff recommends that the term of the contract be extended until such time that we can get the photography to them which we think will be around the first of December. The delay is beyond the control of • Rodriguez & Huggins, Inc. and does not change the scope of work or compensation of the contract." Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock, on June 26, 1997, entered into a contract for engineering services ("Contract")with Rodriguez &Huggins, Inc. for a roadway schematic for Park Valley Drive, a Round Rock Hospital traffic study, and alternatives and schematics for improvements to RM 620, and WHEREAS,Rodriguez&Huggins, Inc. has submitted Supplemental Agreement No. 1 to the Contract to extend the termination date of the Contract, and WHEREAS,the City Council desires to enter into said Supplemental Agreement No. 1 to the Contract with Rodriguez &Huggins, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Agreement No. 1 to the Contract with Rodriguez &Huggins, Inc. to extend the • termination date of the Contract, a copy of said supplemental agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 13th day of November, 1997. CHARLES CULPEPPER,Mayor ti City of Round Rock, Texas ATTEST: 170 November 13,1997 JOANNE LAND, City Secretary MOTION: Mayor Pro-tem Palmer moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.G. Consider a resolution authorizing the Mayor to execute Amendment No 1 with Baker Aicklen and Associates, Inc. for the Vista Lane Summit Street and Lee Street Improvements. Jim Nuse made the staff presentation. This amendment will revise the • engineering services agreement for the Vista Lane, Lee Street and Summit Street improvements. It has been determined that the number of right-of-way parcels to be acquired exceeded the original estimate of five (5) at $4,750.00. Staff recommended that the contract be increased to survey twenty(20)parcels at $25,000.00. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock, on February 13, 1997, entered into an agreement for engineering services ("Agreement")with Baker-Aicklen&Associates, Inc. for Vista Lane, Lee Street and Summit Street Road Improvements, and WHEREAS, Baker-Aicklen&Associates, Inc. has submitted Amendment No. 1 to the Agreement to authorize the preparation of additional right-of-way dedications, and WHEREAS, the City Council desires to enter into said Amendment No. 1 to the Agreement with Baker-Aicklen&Associates, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, • That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment No. 1 to the Agreement with Baker-Aicklen&Associates, Inc. to authorize the preparation of additional right-of-way dedications, a copy of said amendment being attached hereto and incorporated herein for all purposes. - The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 13th day of November, 1997. CHARLES CULPEPPER,Mayor 1. 71 November 13,1997 City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilwoman Chavez seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: Norte ACTION: The motion carried unanimously. 10.H. Consider a resolution authorizingthe e Mayor to execute Amendment No 4 to the • engineering contract with Camp Dresser McKee contract for the Water Treatment Plant. Jim Nuse made the staff presentation. The new Water Treatment Plant was designed to accommodate changes in treatment processes for future Federal rules and regulations as mandated under the Safe Drinking Water Act, SDWA. Testing results at the Plant have indicated that levels of Total Trihalomethanes (TTHMs) can be exceeded under certain plant process situations. Further tests indicated a need for a chlorine contact basin to ensure accurate dosage of ammonia for production of chloramines. Staff recommended approval to proceed with a chemical contact chamber to correct the possibility of trihalomethanes getting into the system along with acquiring additional storage at the plant. Nuse added that the Plant was designed by constructing piping stub-outs in the finish water line contact basin to handle in the future but staff would like to address this now since the contractor is still on site. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock, on July 13, 1995, entered into an agreement ("Agreement')with Camp Dresser&McKee Inc. for engineering services for the Water Treatment Plant Expansion, and WHEREAS, Camp Dresser&McKee Inc. has submitted Amendment No. 4 to the Agreement to increase the scope of the project, as more particularly described in the attached Amendment No. 4, and WHEREAS,the City Council desires to enter into said Amendment No. 4 to the 172 November 13,1997 Agreement with Camp Dresser&McKee Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment No. 4 to the Agreement with Camp Dresser&McKee Inc., to increase the scope of the project, as more particularly described in the attached Amendment No. 4. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the • Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 13th day of November, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: 11.A. Consider 7 appointments to the Round Rock Transportation System Development Corporation pursuant to Article 5190.6, Section 4B, V.A.T.S. Mayor Culpepper noted that this is the 4B Corporation to administer the half-cent sales tax. He added that he would like to see someone.appointed from each quadrant of the City and up to 3 Councilmembers. He said, "I have never-been in favor of a majority of the Council on this Board." • J tY In response to Councilman Stluka's question, Joe Vining said that the Planning Department uses IH-35 and Brushy Creek as the dividing lines for the quadrants. Mayor Culpepper opened the floor for nominations. James Dunham, Mark Robeck, Mike Robinson, Gayla Manbeck, Allen Baca, Bill Koughan, Charles Shriver, Mayor Culpepper, Martha Chavez,Rick Stewart, and Patrick Via were nominated. 173 November 13,1997 MOTION: Councilman Joseph moved that nominations cease. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. Results from a poll of the Council were: James Dunham - 2 votes Mark Robeck - 6 votes Mike Robinson - 4 votes Gayla Manbeck - 4 votes Allen Baca - 2 votes • Bill Koughan - 6 votes Charles Shriver - 3 votes Mayor Culpepper - 7 votes Martha Chavez - 7 votes Rick Stewart - 6 votes Patrick Via - 2 votes Joanne Land noted that four (4) members of the first Board will serve a term of one (1) year and three (3) members will serve a term of two (2) years. Thereafter, each member of the Board will serve for two (2)years or until a successor is appointed. MOTION: Councilman Joseph moved that the three Councilmembers that were appointed serve a two year term and the four individuals who received the highest number of votes serve a one year term. The motion died for a lack of a second. • MOTION: Councilman Stluka moved that the seven individuals that received the highest number of votes be appointed to the Round Rock Transportation System Development; that Councilwoman Chavez, Mark Robeck, and Bill Koughan serve a two year term, and that Gayla Manbeck, Mike Robinson, Rick Stewart, and Mayor Culpepper serve a one year term. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka 174 November 13,1997 Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 1 LB. Consider 1 appointment to fill an unexpired term on the Round Rock AdvisorX Board for Aging. MOTION: Councilman Stewart moved to table the appointments until letters of interest have been submitted. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 11.C. Consider 1 appointment to the Williamson County and Cities Health District Board of Directors. Mayor Pro-tem Palmer asked that a thank you letter be sent to Harold Bredthauer for the 8 years he served on the Board. MOTION: Mayor Pro-tem Palmer moved to table the appointment until letters of interest are submitted. Councilman Joseph seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez ,,. 17 5 November 13,1997 Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • DISBURSEMENTS: 12.A. Consider payment to Craig, Sheffield, & Austin, Inc. for the expansion of the Water Treatment Plant in the amount of$203,722.00. 12.B. Consider payment to Cunningham Constructors & Associates Inc for the Tower Drive Pump Station Improvements in the amount of$22,950.00. 12.C. Consider payment to T. F. Harper Construction Company for the Police Department Addition and Remodel in the amount of$110,942.64. 12.D. Consider payment to JKL, Inc. for the construction of a rikht turn lane at the northeast corner of Louis Henna Boulevard and IH-35 in the amount of$6,457.15. 12.E. Consider payment to JKL, Inc. for the construction of a right turn lane at the southwest corner of Sam Bass Road and Chisholm Trail in the amount of$16,238.98. 12.F. Consider payment to NBS Construction Co., Inc for the Dove Creek Street Improvements in the amount of$68,357.80. 12.G. Consider payment to Reconstruction Specialties Co for the drainage and site work at Old Settlers Park at Palm Valley ballfields in the amount of$105,791.94 12.H. Consider payment to Rodriguez &Huggins Inc for a schematic for the extension of Park Valley Drive and modifications to RM 620 at Round Rock Hospital in the amount of $19,508.02. 12.I. Consider payment to Viking Construction Inc for the Street Maintenance Program Phase l/Micro Surfacing 1997 in the amount of$213,751.07 MOTION: Councilman Joseph moved to approve the disbursements. Councilwoman • Chavez seconded the motion. ,VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez 176 November 13,1997 Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. CITY MANAGER'S REPORT: Bob Bennett asked when the stripping will be • completed on Louis Henna Boulevard. Tom Word said on Sunday, weather permitting. Word also explained the situation with the barricades and Mr. Nobles concern. Bennett added that David Kautz had provided the quarterly report of investment transactions for the Council review. COUNCIL COMMENTS: Councilman Stluka said that we need to focus better on the Master Plan and Transportation Plan to better serve the neighborhood associations and to get input from citizens regarding the plans. Councilman Joseph reminded everyone about the Downtown Business Association Chocolate Affair on November 21 and November 22. This year the Association will sell 750 boxes and the proceeds will benefit the United Way and the Library. Mayor Culpepper asked what we were waiting on for the McNeil Road/County Road 172 project. Word said the Union Pacific Railroad. The plans are 100% complete and everything is in place except for the agreement from the railroad. Mayor Culpepper asked for a status report on the Dove Creek street improvements and the improvements on Chisholm Trail. Nuse said the weather permitting the improvements will be completed by Thanksgiving. Sam Bass improvements. The paving is the only thing that needs to be done and then Chisholm Trail will be put back the way it was with two lanes. Mayor Culpepper asked that Chisholm Trail at RM620 be restripped. ADJOURNMENT: There being no further business,the meeting adjourned at 8:05p.m. Respectfully Submitted, • 4�Oanne Land, Assistant City Manager/ City Secretary >s ,r a 1.7 7 November 25,1997 The Round Rock City Council met in Regular Session on Tuesday, November 25, 1997 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem • Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session November 13, 1997 MOTION: Councilman Joseph moved to approve the minutes as submitted. Mayor Pro- tem Palmer seconded the motion. TE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: Rachel Perez, 710 E. Main Street, expressed her concern that her bid was not accepted for the purchase of Lot 1, Block 16, Town of Round Rock, which is at the corner of Main Street and. Georgetown Street. Mayor Culpepper explained that her bid was not rejected but that no action was taken on the sale of the property because it was withdrawn from the November 25' agenda. He added that the City was considering keeping the property due to the nature of the intersection. The Council is concerned with the visibility and safety factors for vehicular traffic. Mayor Culpepper asked Ms. Perez to contact Joe Vining in the Planning Department so he can explain the building lot setbacks that are required to maintain a safe intersection. • Tommy Nobles, 1410 E. Logan, expressed his dissatisfaction with the outcome of the meeting with the City Manager, Police Chief, and Traffic Engineer. He asked that the statements made by Police Chief Kuhlmann be formally reviewed by the City Manager, Mayor Culpepper and/or the City Council and to either"condone or condemn"the comments. PROCLAMATIONS: None PRESENTATIONS: 178 November 25,1997 7.A. Consider a presentation concerning the Police Department Addition and Remodeling Project. Police Chief Buster Kuhlmann made the staff presentation. The original estimate of the Police Department Addition and Remodeling Project was $873,483. An additional amount of$49,613.84 is needed to complete the project. The cost will cover handrails for Building B to comply with the Americans with Disabilities Act; repaving at Building D; moving expenses; and exterior signage on both buildings. Staff also asked that a new Security Card System for both buildings be approved. PUBLIC HEARINGS: 8.A. _Consider public testimony pursuant to Section 26.001 of the Texas Parks and Wildlife Code for the granting of an equipment switching station easement to Southwestern Bell Telephone upon a portion of park property adjacent to Greenlawn Boulevard. Sharon Prete made the staff presentation. Southwestern Bell Telephone requested an easement to locate a switching station on park property. This facility, located in the southeast corner of Windy Terrace Park, will not interfere with present or future development. Cary Bovey, Assistant City Attorney, noted that prior to approving a project that requires the use of park property, the Parks and Wildlife Code requires that the City Council make two determinations. Those are that there is no feasible and imprudent alternative to the use of the park property and that the project includes reasonable planning to minimize the harm to the park property. Bob Starkey and Dale Peterson,representatives of Southwestern Bell were present. Bob Starkey explained that the site will be used to install fiber optics cable to this area. The two existing switching stations at South Creek and South Mays at Gattis School Road are to capacity due to the growth in that area. This site would offer relief to those facilities and allow Southwestern Bell to continue providing the service that is needed. The easement that is being requested is 40 feet by 60 feet. A 12 foot by 22 foot structure will be placed on the site and will have an aesthetic blend with the neighborhood. The easement will also allow telephone vehicles to park off the street. • Bovey asked Mr. Patterson if Southwestern Bell had considered alternatives to the chosen location. Mr. Peterson responded that an extensive search of the area was conducted for alternatives but most of the open areas were within a park. He added they even considered the current facilities but there was not enough property for another facility that would comply with requirements in addition to parking. Councilman Morgan asked if the structure will be fenced. _ traj. 1,Y4 111.1 (4. 179 November 25,1997 Mr. Peterson said that option was not considered but if the Council desired a fence or landscaping could be done with staff's help by providing a plan. Mayor Culpepper opened the public hearing. There being no public testimony, the public hearing was closed. • 8.B. Consider public testimony concerning amending Section 8.600. Chapter 8, Code of Ordinances (1995 Edition) City of Round Rock, Texas by adding a new subsection 8.616', "Fences", requiring and regulating the erection of fences as part of proposed residential development. Joe Vining made the staff presentation. The public hearing that was held on Thursday, November 20, 1997 was attended by representatives of the development community, staff, and six Planning and Zoning Commissioners. Vining added that the following list of concerns and suggestions from public input were voiced to improve the proposed ordinance: 1. Specify standards for construction 2. Include a grandfather clause 3. Include language for maintenance responsibility 4. Provide flexibility for new technology 5. Include provision for posting fiscal 6. Materials need to be clearly defined • 7. Definition of a landscape lot is needed 8. Height restriction affects design capabilities, specifically entrance ways 9. Clarify collector and arterial standards 10. Address issue of requirement for perimeter fencing along arterials 11. Need variance provision(flexibility to accept standards not mentioned) 12. Clarify rust resistant material 13. Strike last sentence in item 3D ("The finish of all other types of fences shall be consistent on all surfaces.") Vining noted that the consensus of the Planning and Zoning Commission is that a fence ordinance is needed,but more work sessions and input from the development community are necessary to improve the ordinance. Mayor Culpepper said that he had asked Vining to have the Planning and Zoning Commission review the ordinance again to clarify some of the concerns. Mayor Culpepper opened the public hearing. There being..no public testimony, the public • hearing was closed. 8.C. Consider public testimony concerning the request to rezone 14.0800 acres from SF-2 (Single Family-Standard Lot) to PUD (Planned Unit Developmentl. (Vogler/Prewitt Traci). Joe Vining made the staff presentation. This property is a classic "infill" situation which requires careful integration of uses. The PUD is designed to separate residential traffic from non-residential traffic and to protect the integrity of the existing residential neighborhoods. The A. 180 November 25,1997 developer has had several meetings with the most affected neighborhoods as well as the Greater Round Rock West Neighborhood Association to address concerns. He added that this parcel of land is divided into three tracts. Allowed land uses for the tracts are: 1) Tract 1: Condominiums or townhouses with fee simple ownership; certain • limited institutional uses ( churches, schools, daycare, senior citizens housing, assisted care facilities, nursing home or libraries). Vining noted that access to this tract will only be through Westwood Drive and will not extend to Chisholm Trail. 2) Tract 2: Limited institutional uses as allowed in Tract 1. Commercial uses limited to offices, medical and dental clinics and other commercial uses as listed in the Development Plan. 3) Tract 3: Condominiums or townhouses with fee simple ownership, limited commercial and limited institutional uses as allowed in Tracts 1 or 2. These proposed uses offer the best use of this infill tract and the least traffic impact on the surrounding neighborhoods. Vining added that additional right-of-way is being dedicated during the platting process for possible future improvements to Chisholm Trail. Mayor Culpepper opened the public hearing. He said that the Council received a letter • from Ron Butler, President of the Greater Round Rock West Neighborhood Association, which says that the Association worked with the neighborhood in creating the plan for the development. Many inputs were made which were addressed. At the second meeting very few additional comments or concerns were expressed. In addition, "The Greater Round Rock Neighborhood Association does not endorse or object to the proposed development. We appreciate the opportunity and courtesy the family and their agents provided us to have input into changes in our neighborhood." Jim Stendebach, representative of the developer, outlined the major issues of the neighboring residents and how they were addressed. 1. Ownership of Residential - Condo or fee simple ownership of individual units. Not a rental development. • 2. Height limit to protect privacy a. Residential and Institutional uses limited to two floors and one floor within 100 feet of Little Oaks Addition. b. Commercial uses limited to three floors and one floor within 100 feet of Little Oak Addition. 3. Commercial uses - Exclude uses not compatible with residential (including prohibited uses). 4. No through traffic a. Westwood to be a cul-de-sac b. Brentwood and Briarwood will have no access (vehicles and pedestrians). C. Commercial access from Chisholm Trail will be restricted. t t., 4 (.: 181 November 25,1997 5. Privacy for Little Oak Addition a. Privacy fence provided. b. No access to Brentwood or Briarwood. C., One story limit within 100 feet of Little Oak Addition. There being no further public testimony,the public hearing was closed. 8.D. Consider public testimony concerning the request to rezone 0.59400 acres from • SF-2t(Single Family-Standard Lot to -1 (General Commercial). (Olson Tract - Joe Vining made the staff presentation. This 0.594 acre parcel is zoned SF-2 and is part of a larger tract that consists of 0.9726 acres of land. The remaining 0.2786 acres is currently zoned District C-1. He noted that both staff and the applicant would prefer to have a single zoning classification for this property. The proposed land use is a retail patio furniture outlet,which is an eligible commercial use for this location. Staff recommended approval of the first reading only to allow the applicant time to submit an acceptable driveway plan so the full right-of-way can be retained for future road needs. Mayor Culpepper opened the public hearing. There being no public testimony, the public hearing was closed. • ORDINANCES: 9.A. Consider an ordinance concerning amending Section 8.600, Chapter 8 ode of Ordinances (1995 Edition) City of Round Rock Texas by adding a new subsection 8.616, "Fences", requiring and regulating the erection of fences as part of proposed residential development. , irst Reading). Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING SECTION 8.600, CHAPTER 8, CODE OF ORDINANCES (1995 EDITION) CITY OF ROUND ROCK, TEXAS, BY ADDING A NEW SUBSECTION 8.616, "FENCES", REQUIRING AND REGULATING THE ERECTION OF FENCES AS PART OF PROPOSED DEVELOPMENT; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE;. REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR CODIFICATION; AND PROVIDING AN EFFECTIVE • DATE. . MOTION: Councilman Stewart moved to table the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez CouncilmanJoseph 182 November 25,1997 Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.B. Consider an ordinance to rezone 14.0800 acres from SF-2 (Single Family- Standard Lo!) to PUD (Planned Unit Development (Vogler Prewitt Tract)(First Reading) Joe Vining made the staff presentation. The Planning�g and Zoning Commission recommended approval of the zoning change from SF-2 to PUD 32 on this 14.080 acre tract of land. Staff concurred with that recommendation. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE 14.0800 ACRES OF LAND SITUATED IN THE J. M. HARRELL SURVEY, ABSTRACT NO. 284, IN ROUND ROCK, WILLIAMSON COUNTY, TEXAS FROM SF-2 (SINGLE FAMILY-STANDARD) TO PLANNED UNIT DEVELOPMENT (PUD)DISTRICT NO. 32. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of ordinance with the unanimous consent of all the Councilmembers present. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 183. November 25,1997 9.C. Consider an ordinance to rezone 0.59400 acres from SF-2 Single Family-- Standard Lot, to C-1 (General Commercial). Olson Traci)(First Reading) Joe Vining made the staff presentation. The Planning and Zoning Commission recommended approval of the zoning change from SF-2 to C-1 (General Commercial) on this 0.594 acre tract of land at their • November 5, 1997 meeting. Staff concurred with the recommendation and requested approval of the first reading only. The second reading of the ordinance will be brought back to the Council at a later date. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE 0.59400 ACRES OF LAND SITUATED IN THE WILEY HARRIS SURVEY, ABSTRACT NO. 298, ROUND ROCK, WILLIAMSON COUNTY, TEXAS ROUND ROCK, WILLIAMSON COUNTY, TEXAS, FROM DISTRICT SF-2 (SINGLE FAMILY-STANDARD LOT) TO DISTRICT C-1 (GENERAL COMMERCIAL). MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Morgan • seconded the motion. TE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.D. Consider an ordinance authorizing the Issuance of City of Round Rock, Texas General Obligation Refunding Bonds Series 1997; Levying an Ad Valorem Tax in Support of the Bonds;Approving an Official Statement; Authorizing the Execution of a Purchase Agreement. a Paying Agent/Registrar Agreement and a Letter of Representations, and an Escrow • Agreement; Making Certain Continuing Disclosure Covenants Under Rule 15c2-12; Calling Certain Obligations for Redemption and Ordaining Other Matters Relating to the Issuance of the Bonds. (First Reading) (Tabled 11/13/97) David Kautz made the staff presentation. The general purpose of this ordinance is to issue $5,300,000 in refunding General Obligation Bonds and achieve a savings of approximately$150,000 over the life of the issue. 184 November 25,1997 Garry Kimball of First Southwest Company, the City's Financial Advisor, outlined the following G. O. Refunding Summary of the transaction. Original Actual Estimate Final Refunding Bonds $5,765,000 $5,300,000 Bonds Refunded $5,345,000 $4,875,000 • Net Interest Cost 5.30% 5.33% Total Debt Service Savings $163,969 $151,245 Present Value Savings $161,488 $146,563 Present Value as % of Bonds Refunded 3.02% 3.01% Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. ORDINANCE AUTHORIZING THE ISSUANCE OF CITY OF ROUND ROCK, TEXAS GENERAL OBLIGATION REFUNDING BONDS, SERIES 1997; LEVYING AN AD VALORIM TAX IN SUPPORT OF THE BONDS; APPROVING AN OFFICAL STATEMENT; AUTHORIZING THE EXECUTION OF A PURCHASE AGREEMENT, A PAYING AGENT/REGISTRAR AGREEMENT, A LETTER OF REPRESENTATIONS, AND AN ESCROW AGREEMENT; MAKING ' CERTAIN CONTINUING DISCLOSURE COVENANTS UNDER RULE 15c2-12; . CALLING CERTAIN OBLIGATIONS FOR REDEMPTION AND ORDAINING OTHER MATTERS RELATING TO THE ISSUANCE OF THE BONDS. MOTION: Councilman Stewart moved to adopt the ordinance. Councilman Joseph • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart -Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Stluka moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 185 November 25,1997 9.E. Consider an ordinance amending the Personnel Policy to designate the day after Christmas Day as a holiday, instead of Christmas Eve whenever Christmas Day falls on a Thursday. (First Readings Joanne Land introduced Teresa Bledsoe, the City's first Human Resource Director. Ms. Bledsoe made the staff presentation. Staff recommended that City • employees be off Thursday, December 25"' and Friday, December 200 for the Christmas Holidays. . This will allow employees additional time for travel as well as extended time with family and friends during the holiday season. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING SECTION 9.01.01 OF THE PERSONNEL POLICIES AND PROCEDURES MANUAL OF THE CITY OF ROUND ROCK, TEXAS CONCERNING CHRISTMAS HOLIDAYS; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. TE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Stluka moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Joseph seconded the motion. TE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. RESOLUTIONS: 10.A. Consider a resolution authorizing the Mayor to execute an interlocal agreement with CAPCO for digital-ortho photog aphy. Joe Vining made the staff presentation. This item n. . 186 November 25,1997 formalizes the inter local agreement between the City and the Capital Area Planning Council (CAPCO), to amend CAPCO's existing contract with Analytical Surveys, Inc., and to provide more precise digital information for the City. By "piggybacking" onto the CAPCO project, the City saves considerable time and money in its continued development and refinement of digital information. • In addition to the digital aerial photography and planimetric data provided by the CAPCO contract, the City will receive an accurate Digital Elevation Model (DEM),which may be used to generate two foot contour lines of the land. This information will be invaluable for a variety of City-wide projects—ranging from hazard management to engineering applications. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,V.T.C.A., Government Code, Chapter 791,the Texas Interlocal Cooperation Act,provides that any one or more public agencies may contract with each other for the performance of governmental functions and services under the terms of the Act; and WHEREAS,the Capital Area Planning Council (CAPCO) is a regional planning commission and political subdivision of the State of Texas organized and operating under the Texas Regional Planning Act of 1965, as amended, Chapter 391 of the Local Government Code; and •WHEREAS, CAPCO has developed a Strategic Plan to establish and maintain 9-1-1 emergency telephone services in this area; and WHEREAS, CAPCO has contracted with Analytical Surveys, Inc. to provide digital orthophotography and planimetric mapping for implementing the addressing components of the Strategic Plan; and WHEREAS, the City of Round Rock desires to enter into an Interlocal Agreement with CAPCO to provide for improved digital orthophotography and planimetric mapping;Now Therefore BE IT RESOLVED BY THE H COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City said Interlocal Agreement, a copy of same being attached hereto as Exhibit A. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of November, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: . Councilman Morgan.moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman.Stewart Mayor Pro-tem Palmer 187 November 25,1997 Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.B. Consider a resolution adopting a budget for the Ron Sproull Memorial Fund • and 81 for fiscal year 1997-98. Sharon Prete made the staffresentation. The Ron Sproull r r Memorial Fund Budget centers around contracting for services, such as mowing. This account is funded solely by interest income generated by the principal, $100,000.00 donation. Prete outlined the following budget. Revenue: Beginning Budget: $9,777.00 Expenditure: Round Rock Memorial Park Contracted Services (mowing) $8,000.00 Contingency 1,777.00 Total: $9,777.00 At Councilman Morgan's request,Prete described how the funds were previously used. Mayor Culpepper read the following resolution. • RESOLUTION NO. WHEREAS, the Ron Sproull Memorial Fund was created to provide certain improvements to the park system in the City of Round Rock, and WHEREAS, the City Council wishes to adopt a budget for 1997-98 for the expenditure of said fund,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That a budget for 1997-98 for the expenditure of the Ron Sproull Memorial Fund is hereby approved and adopted in accordance with Exhibit "A", attached hereto and incorporated herein. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of November, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez 188 November.25,1997 Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.C. Consider a resolution adWting_a budget for the Park Development Fund (Fund 52) for fiscal year 1997-98. Sharon Prete made the staff presentation. This fund has a balance of • $111,314.00. Prete highlighted the following Park Development Fund Budget: • Youth Sports Complex- $70,620.00 These funds are not being distributed at this time because staff is waiting on Grant approval information(January Texas Parks and Wildlife Department). • Veterans Park- $10,354.00 The playground equipment has been removed from the site because it was unsafe. This will allow Parks and Recreation to replace the unit. • Urban Forestry Program- $10,000.00 Parks and Recreation was awarded a grant to share in the cost of funding an Urban Forester. Staff is proposing that a portion of the vehicle cost for this position be funded through • this account. • Old Settlers Park at Palm Valley Boulevard- $ 9,475.00 Staff will continue it's program to limit vehicular access. Mayor Culpepper said that he would like to see a playscape similar to the ones in Georgetown and Luling for Veteran's Park instead of the tradition play ground equipment. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the Parks and Recreation Department has submitted a proposed budget for the Park Development Fund for fiscal year 1997-98, and WHEREAS,the City Council wishes to approve said proposal,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the budget for the Park Development Fund submitted by the Parks and Recreation Department for fiscal year 1997-98, attached hereto as Exhibit"A", is hereby approved. • The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of November, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: 189 November 25,1997 JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.D. Consider a resolution authorizing the closing of Main Street between Mays Street and Sheppard Street and a portion of Lampasas Street between Main Street and Liberty Street on December 12, 1997 for Christmas Family Night. Sharon Prete made the staff presentation. She requested that Main Street between Mays and Sheppard and a portion of Lampasas Street between Main Street and Liberty Street be closed Friday, December 12, 1997 from 4:00 p.m. to midnight for Christmas Family Night. Prete added that a new house is being added to the event • because the hot chocolate house is being retired. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the Parks and Recreation Department of Round Rock has requested that Main Street between Mays Street and Sheppard Street, and a portion of Lampasas Street between Main Street and Liberty Avenue,be closed from 4:00 o'clock p.m. until 12:00 o'clock midnight on December 12, 1997 for Christmas Family Night, and WHEREAS,the Council wishes to grant such request,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That Main Street between Mays Street and Sheppard Street, and a portion of Lampasas Street between Main Street and Liberty Avenue,be closed from 4:00 o'clock p.m. until 12:00 o'clock midnight on December 12, 1997 for Christmas Family Night. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551,"Texas Government Code, as amended, and the Act. • RESOLVED this 25th day of November, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. ;;.. 190 November 25,1997 VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion c • arced unanimously. 10.E. Consider a resolution awarding the bid for Stop Loss Re-insurance David Kautz made the staff presentation. The stop loss reinsurance provides coverage for the City's health plan claims payments which exceed limits established by the City. This coverage protects the City's self-funded plan from catastrophic losses. Kautz introduced Keith Carmichael and Bruce Romine from the Romine Group who were present to make a recommendation for stop loss reinsurance. Bruce Romine recommended that Blue Cross &Blue Shield continue the reinsurance for the health plan beginning December 1, 1997 through November 30, 1998. He added that an Invitation For Bid was conducted by the Purchasing Department and Southland Life Insurance Company submitted a bid that met all the parameters. However, their bid was contingent on • information received very late in the renewal process and deemed uncompetative when compared to the incumbent renewal. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the City's Stop Loss Re-insurance, and WHEREAS,Blue Cross/Blue Shield has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Blue Cross/Blue Shield,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Blue Cross/Blue Shield is hereby accepted as the lowest and best bid for the City's Stop Loss Re-insurance. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of November, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary t v, 191 November 25,1997 MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka seconded the motion. TE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.F. Consider a resolution adopting the 1997-1998 Law Enforcement Fund Budget (Drug Seizure Funds) Chief Kuhlmann made the staff presentation. These funds are received from the State Treasury/District Attorney's Office and the United States Treasury Department for drug cases the Police Department was involved in. Guidelines for spending the funds are set by the State and U.S. Department of Justice. The funds can only be used for Law Enforcement purposes only. Chief Kuhlmann outlined the following 1997-98 Drug Seizure Budget. State &Local Funds • Training Equipment(S.M.T.) $3,000.00 S.M.T Equipment for new S.M.T Van 2.500.00 Total $5,500.00 Federal Funds Future Training Facility $32,721.00 Fax Machine-Narcotics and CID Division 1,650,00 Auto-Track Software- Narcotics Division 5.000.00 Total $39,371.00 Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, Chapter 59 of the Code of Criminal Procedure provides for the forfeiture of contraband used in, or gained from the commission of certain criminal activity, and WHEREAS,Art. 59.06(a) C.C.P. provides that a local law enforcement agency may enter into an agreement with the state's attorney setting out how the contraband and/or the proceeds from the sale thereof shall be distributed, and WHEREAS, a local agreement exists between the City gRound Rock Police Department and Williamson County District Attorney, and • WHEREAS,Art. 59.06(d) C.C.P. provides for the governing body of the city to approve a budget for the expenditure of proceeds from such contraband, and WHEREAS, the 1997-98 Law Enforcement Fund Budget has been submitted to the City Council for its review and approval,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the proposed 1997-98 Law Enforcement Fund Budget for the expenditure of proceeds from such contraband, attached hereto as Exhibit"A", is hereby approved. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. 192 November 25,1997 RESOLVED this 25th day of November, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.G. Consider a resolution authorizing the Mayor to execute Change Order No. 1 with Viking Construction, Inc. for the Street Maintenance Program Phase l/Micro Surfacing 1997 Jim Nuse made the staff presentation. Due to the increased amount of waterline repairs in the program area, these streets need to be repaired before the program can continue. There is also an • additional item for the ground water infiltration into the sub-grade of Strafford Drive. Staff recommended approval of the change order. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract("Contract") with Viking Construction Co. for the 1997 Street Maintenance/Micro Surfacing Program,Phase 1, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 1,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 1.to the Contract with Viking Construction, Co. for the 1997 Street Maintenance/Micro Surfacing Program,Phase 1. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting • was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of November, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary 193 November 25,1997 MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. TE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.11. Consider a resolution awarding a`bid to Nelson Lewis Company for The Oaklands Subdivision and Oakcreek Subdivision water line replacement project Jim Nuse made the staff presentation. This project will replace approximately 300 water polybuteleyne (blue tubing) service lines in the Oaklands and Oak Creek subdivisions. The construction will replace the services and the City's Street Maintenance Program will follow-up with the slurry coat process. The funds to replace these services will be from the law suit's proceeds. Staff recommended award of the bid to Nelson Lewis Company. Mayor Culpepper asked staff to notify the residents • before the work begins. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the Oaklands Subdivision and Oak Creek Subdivision waterline replacement projects, and WHEREAS,Nelson Lewis,Inc. has submitted the lowest and best bid, and WHEREAS,the City Council wishes to accept the bid of Nelson Lewis,Inc.,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with Nelson Lewis,Inc. for the Oaklands Subdivision and Oak Creek Subdivision waterline replacement projects. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon,;all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amendedand the Act. • RESOLVED this 25th day of November, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. 194 November 25,1997 VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unani • unanimously. 10.I. Consider a resolution authorizing the Mayor to execute an engineering services agreement with Heil, Lee &Assoc. Inc. for the Oak Bluff Estates drainage improvements project #5 Wilderness Ways. Jim Nuse made the staff presentation. This project was included in the 1996 General Obligation Bond Drainage Improvements. Funding for the construction of these improvements will be in the second issue of Bonds but currently staff wishes to proceed with the engineering plans. Nuse added that an engineering services contract was negotiated with Hejl, Lee and Associates, Inc. to provide the engineering for the project. Staff recommended approval. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock desires to retain engineering services for the Oak • Bluff Estates Drainage Improvements project(#5 Wilderness Way), and WHEREAS,Hejl, Lee &Associates, Inc. has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Hejl, Lee& Associates,Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Hejl, Lee&Associates,Inc., for the Oak Bluff Estates Drainage Improvements project(#5 Wilderness Way), a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby fmds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of November, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: • JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer 195 November 25,1997 Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.J. Consider a resolution authorizing the City Manager to issue a purchase order for • the purchase and installation of a securi system for e P tY y the Police Department. Chief Kuhlmann made the staff presentation. Staff recommended approval of a purchase order in the amount of $31,650.00 to upgrade and expand the security system at the Police Department. The current system is not capable of securing the new renovations without this upgrade and expansion. The Purchasing Department is currently reviewing the Qualified Information System Vendor (Q.I.S.V.)through the General Services Commission(GSC). Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the purchase and installation of a security system for the Police Department, and WHEREAS, has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Now • Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of is hereby accepted as the lowest and best bid and the City Manager is hereby authorized and directed to issue a purchase order to for the purchase and installation of a security system for the Police Department. . The City Council hereby finds and declares that written notice of the date;hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551,Texas Government Code, as amended, and the Act. RESOLVED this 25`l day of November, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None 196 November 25,1997 ACTION: The motion carried unanimously. 10.K. Consider a resolution authorizing the City Manager to issue a purchase order for the purchase and installation of fiber optics and cabling for computers for the City's Network System at the Police Department. Chief Kuhlmann made the staff presentation. Staff recommended approval of a purchase order with SaberData, an approved Qualified Information • System Vendor (Q.I.S.V.), that is already participating in the City Widearea Network System. This upgrade is needed to network the Police Department to the City system. This purchase order is in the amount of$31,788.55. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock has duly advertised for bids for the purchase and installation of fiber optics and cabling for computers for the City's Network System at the Police Department, and WHEREAS, SabreData has submitted the lowest and best bid, and WHEREAS,the City Council wishes to accept the bid of SabreData,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of SabreData is hereby accepted as the lowest and best bid and the City Manager is hereby authorized and directed to issue a purchase order to SabreData for the purchase and installation of fiber optics and cabling for computers for the City's Network System • at the Police Department. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25"'day of November, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: 197 November 25,1997 11.A. Consider 1 appointment to fill an unexpired term on the Round Rock AdvisorX Board for Aging. Joanne Land made the staff presentation. There is one vacant position on the Advisory Board for the Aging. The term for this,position expires in May 1999. Two letters of interest were received and provided to the Council for consideration. • Mayor Culpepper opened the floor for nominations. Dawn Lakamsani was nominated. MOTION: Mayor Pro-tem Palmer moved that nominations cease and to appoint Dawn Lakamsani by acclamation to the Advisory Board for the Aging. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • DISBURSEMENTS: 12.A. Consider payment to Gateway 2000 for the purchase of a GIS Network Server and necessaa peripherals for the improvement and extension to the City's road, street and bridge system in the amount of$5,927.00. 12.B. Consider payment to RJN Group, Inc for the Sanitary Sewer Evaluation Study in the amount of$32.333.27. 12.C. Consider payment to Reddico Construction Co.. Inc. for the Peachtree ValleX Drainage Improvements in the amount of$48,512.39. MOTION: Councilman Joseph moved to approve the disbursements. Mayor Pro-tem Palmer seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 198 November 25,1997 CITY MANAGER'S REPORT: None COUNCIL COMMENTS: The Council wished everyone a Happy and Safe Thanksgiving and congratulated Councilwoman Chavez on the upcoming marriage of her daughter. Mayor Pro-tem Palmer announced that the Council's e-mail is "experiencing technical • difficulties" and have not received any e-mail for several.weeks. Anyone wishing to contact the Council should do so either by telephone or letter for the next two to three weeks. Councilman Joseph recognized his niece, Crystal, and her friend Sharon who were at the meeting as a government class assignment. He also thanked everyone who participated in the Downtown Business Association Chocolate Affair. Mayor Culpepper asked everyone to remember the Bashara Family in their thoughts and prayers because Janet Bashara, wife of Jerry, mother of Joshua and Charlie passed away on Monday, November 24, 1997. The funeral will be on Wednesday, November 26, 1997 at 2:00 p.m. at St. William's Church. He added that Annie's Way will be held at the St. William's Church Activity Center on Thanksgiving Day. He invited those individuals who did not have a • place to go eat Thanksgiving Dinner to the Center. He added that meals for homebound individuals can be delivered if they call the Church or the Council. EXECUTIVE SESSION: 15.A. Executive Session as authorized by §551.071 Government Code, related to pending or contemplated litigation, to wit: City of Round Rock vs First Air Express and Glen eans. The Council entered into Executive Session at 8:32 p.m. and adjourned back into regular session at 8:45 p.m. ACTION RELATIVE TO EXECUTIVE SESSION: 16.A. Consider discussion and/or action related to pending or contemplated litigation, to wit: City of Round Rock vs. First Air Express and Glen Neans • MOTION: Mayor Pro-tem Palmer moved to direct the City Attorney to proceed as discussed in Executive Session. Councilman Stluka seconded the motion. TE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez 'E;.- CV: i 199 November 25,1997 Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. ,Y ADJOURNMENT: • There being no further business,the meeting adjourned at 8:46 p.m. Respectfully Submitted, J anne Land, Assistant City Manager/ City Secretary • • 200 December 11,1997 The Round Rock City Council met in Regular Session on Thursday, December 11, 1997 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE Mayor Culpepper asked Girl Scouts from Junior Troop 692 to lead the Council in the Pledge of Allegiance. The scouts are working on their junior citizenship badge. • ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer Councilman Robert Stluka Councilman Rod Morgan Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. s. APPROVAL OF MINUTES: Regular Session November 25, 1997 MOTION: Councilman Joseph moved to approve the minutes as submitted. Mayor Pro- tern Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: Tommy Nobles, 1410 E. Logan Street, expressed his dissatisfaction on the interpretation of an article in the Round Rock Leader concerning statements that were made toward him. He said that he was "intentionally misquoted"by Bob Bennett. PROCLAMATIONS: Mayor Culpepper read a proclamation of appreciation for employees Fred Russell, Public Works, Janie Cruz, Police Department, Tom Carlin, Public Works, and David Kautz, Finance • Director who achieved 20 years of service with the City. Mayor Culpepper also presented Councilman Morgan with his five year service pin. PRESENTATIONS: None PUBLIC HEARTH TS: None ORDINANCES: None 201 December 11,1997 RESOLUTIONS: 10.A. Consider a resolution authorizing the Ci1Y Manager to issue a purchase order for the purchase of engineering eering software and support for the City's transportation program Jim Nuse made the staff presentation. In previous discussions with the City Council, staff identified • the need to make certain capital expenditures from the Certificates of Obligation, Series 1997 for engineering equipment, computer hardware, and computer software necessary to support the Transportation Program the City is developing. In particular, the computer engineering software will improve the efficiency in developing plans; in communicating with and reviewing the work of the engineering consultants that the City hires to develop transportation projects and plans; and improve the ability to use work products developed by the Texas Department of Transportation , such as standard details, plans, aerial photography, and mapping files for projects such as SH 130 and SH 45. Staff received quot6s from three 'vendors for the engineering software products. The lowest and best quote was submitted by Cyber Systems, Inc. for $12,545.80. Cyber Systems, Inc. also offered a special promotion for additional free engineering software which none of the other vendors offered. These products will, further enhance the City's capabilities in the transportation field. Staff recommended purchasing the support for the three free products for a cost of $670.00. . Staff recommended purchase of the engineering software and support from Cyber Systems, Inc. for a total purchase of$13,215.80. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has a need for engineering computer software and support for the City's transportation program, and WHEREAS,pursuant to Section 252.021(a) of the Local Government Code,bids were not required since the cost will be less than$15,000, and WHEREAS, Cyber Systems,Inc. has submitted a proposal to provide said engineering computer software and support, and WHEREAS,the City Council wishes to accept the proposal of Cyber Systems,Inc.,Now • Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the proposal of Cyber Systems, Inc., is hereby accepted and the City Manager is hereby authorized and directed to issue a purchase order to Cyber Systems,Inc. for the purchase of said engineering computer software and support. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 11th day of December, 1997. CHARLES CULPEPPER,Mayor 2 .02 December 11,1997 City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.B. Consider a resolution granting an easement to Southwestern Bell Telephone for an .equipment switching station. Sharon Prete made the staff presentation. At the last Council meeting a public hearing was held regarding Southwestern Bell's request for an easement and there was no opposition of this project. Staff recommended that Southwestern Bell be granted an easement to construct a switching station at Windy Terrace Park. Southwestern Bell has agreed • to construct the facility out of stone or split face concrete and to provide landscaping as deemed appropriate. Prete added that the switching station will not adversely impact the park. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, Southwestern Bell Telephone has requested an easement on a strip of land approximately 40' wide and 60' deep on park property located along Greenlawn Boulevard for an equipment switching station, and WHEREAS, Southwestern Bell Telephone possesses the power to condemn real property for acquiring easements and other interests in property upon which to place its telephone . equipment, and WHEREAS, Southwestern Bell Telephone has determined that an equipment switching station is needed and the tract described in Exhibit"A"is the only location upon which the facilities could be constructed in the manner best suited to Southwestern Bell Telephone's needs, and WHEREAS, the City hereby determines that the paramount use of the property described in Exhibit"A"is for the equipment switching station to be constructed by Southwestern Bell Telephone, and WHEREAS, after notice as required by law, a public hearing was held on November 25, 1997 in accordance with Chapter 26 of the Texas Parks and Wildlife Code, and WHEREAS, the City Council wishes to grant Southwestern Bell Telephone's request, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, I. That the City Council hereby determines that there is no feasible and prudent alternative to the use of the above=described park property, and the project includes all reasonable planning to minimize harm to the above-described property, as a park, resulting from the easement requested by Southwestern Bell Telephone. II. . 203 December 11,1997 That the Mayor is hereby authorized and directed to execute on behalf of the City an Equipment Switching Station Easement to Southwestern Bell Telephone for an equipment switching station, a copy of which is attached hereto as Exhibit "A". The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 1 Ith day of December, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary '.T.. MOTION: Councilman Joseph moved to approve the resolution. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. 10.C. Consider a resolution authorizing the Mayor to execute a Contract For Industrial Gas Service with Lone Star Gas for gas service at the Micki Krebsbach Pool. Sharon Prete made the staff presentation. Due to the quantity of gas used to heat the Micki Krebsbach Pool,the City qualifies for the Industrial Gas Service rate. This contract will allow,the City's status to be switched from a Commercial Rate customer to an Industrial Rate customer which will result in an estimated annual savings of$7,000.00. As an Industrial Rate customer, we will be subject to curtailments since residential and commercial customers have priority. Industrial customers are required to provide an alternate source of fuel in the event of a curtailment. Lone Star Gas recommended that a propane tank be • installed as an alternate source of service. In response to Councilman Morgan's question, Prete said that the tank will not be installed underground: Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock is'in need of gas service at the Micki Krebsbach Pool, and ,. WHEREAS, LAe Star Gas has submitted a Contract for Industrial Gas Service. 204 December-11,1997 ("Contract' to provide said service, and WHEREAS,the City Council desires to enter into said Contract with Lone Star Gas, Now Therefore BE IT RESOLVED BY THE COUNCIL•OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Contract with Lone Star Gas for gas service at the Micki Krebsbach Pool, a copy of said Contract being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the • subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 11th day of December, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.1). Consider a resolution authorizing the Mayor to execute a contract with Chasco Contracting for the Egger Acres Street, Drainage, and Waterline Improvements Project Jim Nuse made'the staff presentation. Eight bids were received on Tuesday, December 2, 1997 for the Egger Acres Street, Drainage and Waterline Improvements Project which is a part of the 1996 General Obligation Bond Improvements Program. The lowest and best bid was submitted by Chasco Contracting at$909,084.50. Staff recommended approval. Mayor Pro-tem Palmer asked if the bid includes street paving, curbs, and gutters. Nuse said yes. • Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock has duly advertised for bids for the Egger Acres Street,Drainage, and Waterline Improvements Project, and WHEREAS, Chasco Contracting has submitted the lowest and best bid, and WHEREAS,the City Council wishes to accept the bid of Chasco Contracting,Now Therefore, BE IT RESOLVED BY THE COUNCIL;OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a 20- 5 December 11,1997 contract with Chasco Contracting for the Egger Acres Street,Drainage, and Waterline Improvements Project. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 11th day of December, 1997. • CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph move&fo approve the resolution. Councilman Stluka seconded the motion. TE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 10.E. Consider a resolution authorizing the Mayor to execute an agreement with Heart of Texas, Inc. for the Chisholm Valley Water Tank Repair. Jim Nuse made the staff presentation. The Chisholm Valley Water Tank is a critical component to the City's water system. It is important to undergo some maintenance on this tank to keep it reliable. Heart of Texas submitted four repair options ranging from $6,000 to $14,000 because it is not possible to determine the exact scope of work until the tank is drained and examined. Staff recommended approval of the agreement. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of kound Rock desires to have inspection and repair services for • the Chisholm Valley Water Tank, and WHEREAS,Heart of Texas,Inc.has submitted an agreement to provide said inspection and repair services, and WHEREAS,the City Council desires to enter into said agreement with Heart of Texas, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Heart of Texas, Inc. for inspection and repair services for the Chisholm Valley Water Tank, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public'as required bylaw at all times during which this Resolution and the 206 December 11,1997 subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 1 lth day of December, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND Ci Secretary ary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None , ACTION: The motion carried unanimously. APPOINTMENTS: None DISBURSEMENTS: 12.A. Consider payment to the Greater Austin-San Antonio Corridor Infrastructure • Improvement Council. Inc. for professional services concerning SH130/Commuter Rail Development in the amount of$34,500.00. 12.B. Consider payment to Absolute Demolition. Inc. for the demolition of the former City Hall for the Library expansion in the amount of$18,857.00. 12.C. Consider payment to Chasco Contracting for the Public Works Facility and Vehicle Maintenance Project in the amount of$202,770.00 12 D Consider payment to Craig, Sheffield & Austin, Inc for the expansion of the Water Treatment Plant in the amount of$370,100.00. 12.E. Consider payment to Cunningham Constructors & Associates, Inc for the Tower Drive Pump Station Improvements in the amount of$17,710.00 12.F. Consider payment to T. F. Harper Construction Company for the Police Department Addition and Remodel Project in the amount of$66,048.66. 12.G. Consider payment to JKL. Inca for the construction of a right turn lane at the northeast corner of Louis Henna Boulevard and I4-35 in the amount of$13,663.94 12.H. Consider payment to JKL, Inc: for the construction of a right turn lane at the southwest corner of Sam Bass Road and Chisholm Trail in the amount of$13,695.48 Ys k 207. December 11,1997 12.I. Consider payment to NBS Construction Co Inc for the Dove Creek Street Improvements in the amount of$56.275.18. 12.J. Consider payment to Reconstruction Specialties Co for the drainage and site f work at Old Settlers Park at Palm Valley ballfields in the amount of$89,788.17. • 12.K. Consider payment to Rust Environment & Infrastructure Inc for engineering services associated with the Master Transportation Plan in the amount of$26,132.82. 12.L. Consider payment to Viking Construction Inc for the Street Maintenance Program Phase 1/Micro Surfacing 1997 in the amount of$272.688.91. MOTION: Councilman Stluka moved to approve the disbursements. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. NEW BUSINESS: B.A. Consider a property tax refund to the American Legion Post # 447. David Kautz made the staff presentation. The law requires that the Council approve refunds in excess of $500. The American Legion Post#447 in Round Rock has applied for and is entitled to receive a refund of property taxes for the tax years 1996 and 1995. Specific legislation from the recent state legislature enabled the American Legion to retroactively apply for the exemption and refund of taxes. The total amount of the refund for both years is $2,558.90. MOTION: Councilman Joseph moved to approve the property tax refund to the American Legion Post$447. Mayor Pro-tem Palmer seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. w 208 December 11,1997 U.B. Consider a property tax refund to Oak Hollow Inc David Kautz made the staff presentation. A refund of property taxes has been requested by Oak Hollow, Inc. for a 24.2 acre site located along FM3406 in Round Rock: The taxable value of the property, which is categorized as non-homesite land, was reduced by a court ordered judgment. The refund-is for tax year 1996 and the amount of the refund is $2,414.10. • MOTION: Councilman Joseph moved to approve the property tax refund to Oak Hollow Inc. Councilwoman Chavez seconded the motion. TE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. CITY MANAGER'S REPORT: None COUNCIL COMMENTS: The Council invited everyone to Christmas Family Night, Friday, December 12, 1997. • The annual event will be held downtown and will begin at 7:00 p.m. Councilman Stewart commended staff for using graywater at Forest Creek Golf Course. He also complimented the Round Rock High School Show Choir who performed at this year's City Employees' Spirit Lunch. Mayor Pro-tem Palmer complimented the C. D. Fulkes Choir who performed earlier in the day at City Hall. Councilman Joseph complimented the RRHS Show Choir and C. D. Fulkes Middle School Choir. He added that the students are very talented. Mayor Culpepper reminded everyone about Coats for Kids. EXECUTIVE SESSION: 16.A. Executive Session as authorized by §551.071 Government Code, related to pending or contemplated litigation, to wit: City of Round Rock vs First Air Express and Glen eans. The Council entered into Executive Session at 7:46 p.m. and adjourned back into Regular Session at 8:05 p.m. ACTION RELATIVE TO EXECUTIVE SESSION: 209 December 11,1997 P.A. Consider discussion and/or action related to pending or contemplated litigation, to wit: City of Round Rock vs. First Air Express and Glen Neans MOTION: Councilman Joseph moved to approve the settlement as discussed in Executive Session. Councilman Stluka seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. ADJOURNMENT: There being no further business, the meeting adjourned at 8:07 p.m. Respectfully Submitted, toe Land, Assistant City Manager/ City Secretary • • 210 December 18,1997 The Round Rock City Council met in Regular Session,on Thursday, December 18, 1997 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, • Councilwoman Martha Chavez. Councilman Jimmy Joseph was absent due to illness. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session December 11, 1997 MOTION: Councilwoman Chavez moved to approve the minutes as submitted. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Mayor Culpepper Noes: None. Absent: Councilman Joseph ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: S.A. Parade request- Martin Luther King, Jr. Commemorative Walk January 19, 1998. Dave Hill of the Martin Luther King Committee requested permission to have a parade on January 19, 1998 at 3:30 p.m. in honor of Martin Luther King Day: The parade will begin at the corner of Lee Street and Round Rock Avenue and travel east along Round Rock Avenue across Mays Street to Main Street and finish at the Round Rock Community Center for a program of • speakers and entertainment. The Police Department and Fire Department were contacted and they have no concerns with the route. MOTION: Councilman Stluka moved to approve the parade request. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka 211 December 18,1997 Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Mayor Culpepper Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. PROCLAMATIONS: None PRESENTATIONS: None PUBLIC HEARINGS: 8.A. Consider public testimony concerning amending Section 8.600, Chapter 8. Code of Ordinances (1995 Edition) City of Round Rock, Texas by adding a new subsection 8.616., "Fences" requiring and regulating the erection of fences as part of proposed residential development. Joe Vining made the staff presentation. This ordinance represents input from • members of the development community ty and the Planning and Zoning Commission. A few minor changes were made and the Planning and Zoning Commission recommended unanimously for the adoption of the ordinance. Mayor Culpepper asked if there was a legal way of attaching a clause as a part of the closing or process of purchasing a home to inform individuals that if they purchase a house with a fence per City ordinance it is their responsibility to maintain that fence. Steve Sheets responded that a City ordinance cannot require that type of clause. It would have to be a State law because some closings occur out of state for a Round Rock property. He added that by common law when the fence is located on private property the property owner is required to maintain it. • Councilman Stewart asked if the "Nuisance Ordinance" can be amended to include a maintenance provision for fences. Sheets responded that the State Law provides for certain items that are defined as nuisances and fences are not included in the list. While the City can declare certain things nuisances it has to be to the point that it is a danger to public health, safety, and welfare. • 212 December 18,1997 Mayor Culpepper expressed his concern of a fence along the proposed SH-130 getting knocked down and someone saying that it is the City's responsibility to replace it. Sheets added that the City will not have the authority to force anybody to maintain their fence. All the ordinance states is that it is the property owner's responsibility to maintain it and not the City's responsibility. • Councilman Stewart added, "maintenance will always be a problem irrespective on how the ordinance is worded". Mayor Culpepper opened the public hearing. Harry Savio, 400 W. 15' #940 Austin, Texas, representing the Texas Capital Area Builders Association, noted that the rewording reflects a lot of good work by the Planning and Zoning Commission and staff and is a much improved ordinance. He added that the Association supports the Council's desire for a good, successful, clean, and attractive community. He asked that additional concerns that were submitted be addressed in conjunction with the amendment of the Subdivision Ordinance. Also, to take another look at the law as to whether fences should be appropriately placed in the Subdivision Ordinance and whether it could be a health and safety issue that is properly regulated through the Development Code. • There being no further public testimony, the public hearing was closed. ORDINANCES: 9.A. Consider an ordinance amending Section 8.600. Chapter 8 Code of Ordinances (1995 Edition) City of Round Rock, Texas by adding a new subsection 8.616- "Fences", requiring and regulating the erection of fences as part of proposed development first Reading) (Tabled 11/25/97) A public hearing was held earlier in the meeting for this item. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING SECTION 8.600, CHAPTER 8, CODE OF ORDINANCES (1995 EDITION) CITY OF ROUND ROCK, TEXAS, BY ADDING A NEW SUBSECTION 8.616, "FENCES", REQUIRING.AND REGULATING THE ERECTION OF FENCES AS • PART OF PROPOSED DEVELOPMENT; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR CODIFICATION; AND PROVIDING AN EFFECTIVE DATE. MOTION: Councilwoman Chavez moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka 213 December 18,1997 Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Mayor Culpepper Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. MOTION: Mayor Pro-tem Palmer moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Mayor Culpepper Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. Mayor Culpepper asked staff to convey the Council's appreciation to the Planning and Zoning Commission for their work on this ordinance. 9.13. Consider an ordinance approving and authorizing the creation of the Round Rock Transportation System Development Corporation; Approving the Corporation's Articles of Incorporation and Form of ByLaws. (First Reading) Steve Sheets made the staff presentation. • This ordinance approves the creation of the Round Rock Transportation System Development Corporation and approves the form of the Articles of Incorporation and the Bylaws. Upon the adoption of this ordinance, the Articles will be filed with the Secretary of State. Staff anticipates that the first meeting of the Board of Directors will be sometime in late January and possibly immediately before the Council's second meeting. A packet of information will be provided to the Board prior to the meeting. 214 December 18,1997 Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE APPROVING AND AUTHORIZING THE CREATION OF THE ROUND ROCK TRANSPORTATION SYSTEM DEVELOPMENT CORPORATION; AND APPROVING THE CORPORATION'S ARTICLES OF INCORPORATION AND FORM OF BYLAWS MOTION: Councilman Stluka moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Mayor Culpepper Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. • MOTION: Councilman Stluka moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Mayor Culpepper Noes: None • Absent: Councilman Joseph ACTION: The motion carried unanimously. 9.C. Consider an ordinance adopting and lev�ing the Sales and Use Tax authorized by V.A.T. S., 5190.6, Section 4B (First Reading) Steve Sheets made the staff presentation. This ordinance is the final step in the adoption of the Sales and Use Tax for economic development for the transportation system. 215 December 18,1997 Mayor Culpepper added that the adoption of this ordinance increases the sales tax to 8.25% on January 1, 1998. Notification of this increase will be issued by the State Comptroller. Mayor Culpepper read the caption of the ordinance. r, ORDINANCE NO. • AN ORDINANCE ADOPTING AND LEVYING A SALES AND USE TAX AUTHORIZED BY VERNON'S ANN. CIV. ST., ARTICLE 5190.6, SECTION 4B, AS AMENDED; RESOLVING OTHER MATTERS INCIDENT AND RELATED THERETO; AND PROVIDING AN EFFECTIVE DATE. MOTION: Councilman Stewart moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Mayor Culpepper • Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. RESOLUTIONS: 10.A. Consider a resolution authorizing the Mayor to execute an engineering_agreement with Camp. Dresser & McKee for the 1998 Water Treatment Phase I & II filter media and replacements improvements. Jim Nuse made the staff presentation. As part of the Surface Water Treatment Rules that go into effect January 1, 1998, the amount of turbidity in the water is going to drop from 1.0 to 0.5 NTU which means that treatment is more difficult to achieve now. In order to meet these regulations one of the processes that needs to be done is to replace the filter • media in sections of the plant. There are 36 filters that range from 7 feet wide by 10 to 20 feet long depending on the phase and 3-1/2 feet deep. Additional improvements that need to be addressed are to rehabilitate the clarifier rake arms (corner sweeps) because the corner sweep mechanisms are failing to fully extend during each revolution around the clarifier. This allows sludge to build up in the corners which is difficult to remove and as these solids accumulate water quality is jeopardized; and replace the existing lighting system on each clarifier structure h because the existing lighting system has deteriorated to the point where it is no longer 216 December 18,1997 economical to keep fixing problems such as changing out ballast's, replacing bulbs and fixing deteriorated connections. In addition to these improvements, as a requirement under the Safe Drinking Water Treatment Rules, a study needs to be conducted on the backwash water process to make it a more efficient process. The cost for producing engineering plans and specifications is valued at $80,800.00 • which includes a technical analysis of the existing backwash system. The preliminary construction cost for the project is $489,500.00. Staff recommended award of the agreement to Camp, Dresser&McKee. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain engineering services for Filter Media Replacement and Improvements to the Water Treatment Plant, Phase I and II, and WHEREAS, Camp Dresser&McKee Inc. has submitted an agreement to provide said services and WHEREAS, the City Council desires to enter into said agreement with Camp Dresser& McKee Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Camp Dresser&McKee Inc. for engineering services for Filter Media Replacement and Improvements to the Water Treatment Plant, Phase I and H, a copy of said • agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 18th day of December, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Mayor Culpepper Noes: None ' r3 x: 217 December 18,1997 Absent: Councilman Joseph ACTION: The motion carried unanimously. 10.B. Consider a resolution authorizing the Mayor to execute Change Order No 2 with r NBS Construction for the Dove Creek Street Improvement Project Jim Nuse made the staff • presentation. This change order provides for the additional work involved in constructing the driveway approaches within the street right-of-way and the driveways on private property. This improvement will create an acceptable and workable driveway grade in the areas where it was necessary to lower the reconstructed street elevations to provide proper drainage. Staff recommended approval of Change Order No. 2 in the amount of$39,508.80. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock has previously entered into a contract("Contract") with NBS Construction, Inc. for the Dove Creek Street Improvements project, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 2,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 2 to the Contract with NBS Construction, Inc. for the Dove Creek • Street Improvements project. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 18th day of December, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Mayor Culpepper Noes:: None { 218 December 18,1997 Absent: Councilman Joseph ACTION: The motion carried unanimously. 10.C. Consider a resolution authorizing the Mayor to execute an Effluent Irrigation Agreement with the Lower Colorado River Authority and the Brazos River AuthoritX Jim Nuse made the staff presentation. This is a three party agreement between the City of Round Rock, • Lower Colorado River Authority and the Brazos River Authority to allow Round Rock to take treated effluent from the Regional Wastewater Treatment Plant to irrigate the Forest Creek Golf Course. This process will double the amount of water that the golf course will have available for irrigation thus improving the quality of the grass. The cost of the water is based on the power cost required to pump it and is estimated at a $5,000 annually. Staff recommended approval of the agreement. Mayor Culpepper asked if the gray water pumped into the pond would affect the ground water for the individuals that use it. Nuse said that it would not be affected. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the Lower Colorado River Authority ( LCRA ) and the Brazos River Authority ("BRA") have entered into an alliance ("Alliance") in order to implement cooperation and pooling of resources to better provide services in the vicinity of the boundaries of the Colorado and Brazos River Basins, and WHEREAS, the Alliance owns and operates a wholesale wastewater collection system and regional wastewater treatment plant serving an area located in Williamson County, Texas, and WHEREAS, the City of Round Rock owns and operates Forest Creek Golf Course ("Golf Course") located in the vicinity of the wastewater treatment plan, and WHEREAS, the City Council desires to enter into an Effluent Irrigation Agreement ("Agreement")with the Alliance to provide effluent irrigation for the Golf Course, a copy of said agreement being attached hereto and incorporated herein for all purposes,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Agreement with the Alliance is approved by the Council and, the City Manager is hereby authorized and directed to execute said Agreement on behalf of the City. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. • RESOLVED this 18th day of December, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka seconded the motion. December 18,1997 VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Mayor Culpepper Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. 10.D. Consider a resolution authorizing the Mayor to execute an agreement for the installation of backflow prevention devices. Jim Nuse made the staff presentation. Eight bids were received on September 16, 1997 for the installation of backflow devices at various water interconnects. Psencik Construction Company submitted the lowest and best bid. Staff recommended award of the bid to Psencik Construction Company. In response to Councilman Stluka's question, Nuse explained how the backflow device works. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the installation of backflow prevention devices at the interconnects between the City's water distribution system and the Brushy Creek MUD water distribution system, and WHEREAS,Psencik Construction Company, Inc. has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Psencik Construction Company, Inc.,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with Psencik Construction Company, Inc. for the installation of backflow prevention devices at the interconnects between the City's water distribution system and the Brushy Creek MUD water distribution system. The City Council hereby finds and declares that written notice of the date,hour,place and • subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 18th day of December, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary 220 December 18,1997 MOTION: Councilman Stluka moved to approve the resolution. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph P Mayor Culpepper Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. APPOINTMENTS: I I.A. Consider 1 appointment to the Williamson County and'Cities Health District Board of Directors. Joanne Land made the staff presentation. One appointment is needed to the Williamson County & Cities Health District Board of Directors. This person will represent the • City of Round Rock on the Board. The term of this appointment will be January 1998 to December 2000. Margaret R. (Peggie)Fink submitted a letter of interest. MOTION: Mayor Pro-tem Palmer moved to appoint Margaret R. (Peggie) Fink to the Williamson County and Cities Health District Board of Directors. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Mayor Culpepper Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. 221 December 18,1997 DISBURSEMENTS: 12.A. Consider payment to Borah, Inc for the construction of a waterline bore underneath south IH 35 for pressure improvements in and around the Dell area in the amount of $21,850.00. • MOTION: Councilman Stluka moved to approve the disbursement. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Mayor Culpepper Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. • 12.B. Consider payment to NBS Construction for the Dove Creek Street Improvement Project in the amount of$35.558.64. MOTION: Mayor Pro-tem Palmer moved to approve the disbursement. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Mayor Culpepper • Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. 12.C. Consider final payment to Reddico Construction for the Water Disinfection System Improvements,Phase H in the amount of$8,290.98. 222 December 18,1997 MOTION: Councilman Stluka moved to approve the disbursements. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Mayor Culpepper Noes: None Absent:. Councilman Joseph ACTION: The motion carried unanimously. CITY MANAGER'S REPORT: None COUNCIL COMMENTS: The Council wished everyone a very Merry Christmas and a Safe Happy New Year. Mayor Pro-tem Palmer thanked the Parks and Recreation staff for all the work they did for Christmas Family Night. • Councilwoman Chavez wished a speedy recovery to one of her students who was recently injured in a traffic accident. She reminded everyone not to "Drink and Drive." Mayor Culpepper wished everyone a prosperous 1998. He added, "1997 was a wonderful year for the City of Round Rock and we have great expectations for 1998 so take care of yourself during the holidays because we want to see you back in 1998." ADJOURNMENT: There being no further business,the meeting adjourned at 7:30 p.m. Respectfully Sub tted, ()q��X�E,� oanne Land, Assistant City Manager/ • City Secretary 2 2. 3 January 8,1998 The Round Rock City Council met in Regular Session on Thursday, January 8, 1998 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem • Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Councilman Rick Stewart was absent due to illness. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES:Regular Session December 18 1997 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. VOTE: Ayes:. Councilman Stluka Councilman Morgan Mayor Pro-tem Palmer . Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • Absent: Councilman Stewart ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: Henry Lathin, 904 Lime Rock Drive, President of the Library Foundation, thanked Mayor Culpepper for his support of the Foundation's project. He added that the Library Foundation is currently having a Remembrance Brick Fundraiser. Personalized bricks are being sold to benefit the Library expansion and will be located on the inside walls of the new Library. The goal is to raise $100,000 from this permanent dedication of which $30,000 will be for a children's computer center, $20,000 for the purchase of computers for the public, and $50,000 for the purchase of a permanent art display. • Tommie Urbanski, 2001 Frontier Trail, wished the Council a Happy New Year of the Tiger. She wished the Council luck,wisdom, and patience. Rick Thompson, 714 Andover Drive, announced his intention to run for Place 6 on the Council. He added that he is completely pleased with the current administration and the way they are running the City especially the half cent sales tax that was dedicated toward future road improvements and this is a way to get more involved in City matters. He wished the Council a Happy New Year. 224 January 8,1998 PROCLAMATIONS: None PRESENTATIONS: None PUBLIC HEARINGS: 8.A. Consider public testimony concerning; amending the transportation element of the General Plan by changing the status of Arterial 2 (Wyoming Springs Drivel north of Highway • 620 to FM 1431 from a 6 lane to a 4 lane collector street. Tom Word made the staff presentation. Last year residents, primarily of Stone Canyon and the Fern Bluff Municipal Utility District (MUD), approached the Council and staff with concerns about Wyoming Springs Drive as it is currently proposed in the General Plan. The concerns they articulated involved the appropriateness of a major arterial adjacent to single family residents, safety, noise, and environmental issues concerning the caves in the general area. The key among the issues was the location of Fern Bluff Elementary on Wyoming Springs Drive and the concerns about pedestrian access and how that interfaces with child safety on the way to school. They requested that the ultimate size of Wyoming Springs Drive be reduced from six lanes divided to four lanes divided north of RM 620; the classification of the street be reduced from an arterial to a neighborhood collector; and that the road not go further south in its ultimate build out of SH-45 or further north than FM1431. The Council in response to their request approved a resolution, R-97-06-26- 10A, directing the City Manager to begin the process to amend the Round Rock General Plan to remove Arterial 2 north of RM620 as a proposed arterial roadway. The staff moved forward with this issue as directed and a public hearing was held on December 17, 1997 by the Planning and Zoning Commission concerning this amendment. The Commission considered actions to endorse the removal of this roadway as an arterial from the Plan but chose not to recommend that action preferring instead to wait upon completion of the Transportation Master Plan Study. This public hearing completes the amendment process. Mayor Culpepper asked if the Planning and Zoning Commission was aware that the Council passed that resolution. Mr. Word said yes. • Councilman Stluka asked, "What I don't quite understand is why it needs to be addressed tonight. I don't have any basic disagreement with what we are doing here but in light of the fact that we are in the midst of doing a Master Transportation Study and we are involving and spending a lot of money on a consultant to do this. Why wouldn't this be just a part of everything they are doing and can be addressed as a package deal?" Mayor Culpepper responded, "Because 225 January 8,1998 the people in that area have concerns that we may not be holding up our word and whether we do it now or a year from now and unless the people want to change the results, the results will be the same." Councilman Stluka added, "This Council has already passed a resolution to do that and to • me that's a significant step in showing the folks out there that we are serious about doing it. I am not addressing it from a stand point of that particular aspect rather I am just looking at it towards addressing the total Transportation Plan rather than piece mealing something like this. If we are going to amend the Transportation Plan anyway we will be amending a plan that is going to be amended again." Mayor Culpepper added that this action will give the consultants direction regarding this road so they don't have to spend a lot of time on it. Mayor Culpepper opened the public hearing. Jean Cochran, President of the Fern Bluff Municipal Utility District, urged the Council to vote for the ordinance which will eliminate Wyoming Springs as a six lane arterial and if it were ever to be developed to a maximum of two 24 foot neighborhood collector with a landscape median. She thanked the Council for the resolution and assistance and support with ATS. She added she was representing Oaklands Subdivision, Oakcreek Subdivision, Fern Bluff Subdivision, and Stone Canyon Subdivision. Brad Hunemuller, 2526 Falcon Drive, President of Oakcreek Homeowners Association, said his views don't represent all but they represent the majority of the five subdivisions that are influenced by the road and the 266 of the homeowners that signed a petition. Key issues of concern are that the residents are more than willing to do their share in the distribution of traffic, the proposed alignment crosses three creeks which would require expensive bridges, the elementary school adjacent to the proposed road has an enrollment projection of about 900 students, there appears to be some right-of-way limitations,:' it is in the Edwards Aquifer • Recharge Zone, endangered species are listed in that area, and there is dedicated park land. The average projected daily traffic would increase between 1,000 and 2,000 percent. The grid system appears to be a good solution and the residents look forward to the Transportation Study that is being conducted. He added that the Council worked with the citizens of Round Rock and saw some very complicated engineering problems and are very greatful that they are trying to address them. 226 January 8,1998 Al Kosik, 1502 St. William Loop, Chairman of the Planning and Zoning Commission (P&Z), gave a very brief overview of why the Commission voted the way they did on this item. The primary reason the P&Z voted the way they did is they felt the decision was premature because there is a Transportation Study underway. They would like to review the results of the study to base their votes on. He added that the P&Z likes to make decisions on good engineering data because they are a technical body and review more technical issues. In this case, they had no engineering data, details, alternatives, cost impact, or even engineering opinions. Mayor Culpepper thanked the P&Z on their work concerning the fence ordinance. John Perry, 8308 Fern Bluff in Stone Canyon, encouraged the Council to approve the ordinance to eliminate the six lane collector for Wyoming Springs Drive from the General Plan regardless of the results of the study. There being no further testimony, the public hearing was closed. 8.B. Consider public testimony concerning rezoning 10.0720 acres of land from C-1 (General Commercial) to I-1 (Industrial). (SPJST Lodge 187 Tract) Joe Vining made the staff presentation. The proposed zoning change for the SPJST Lodge 187 on FM1460 is from C-1 (General Commercial) to I-1 (Industrial). The purpose of the rezoning is to allow Professional Testing, an independent test laboratory that specializes in regulatory testing of electronic equipment, to occupy the building to operate their electronic lab, administrative functions, and outdoor test site. This industrial use will not generate any noise, toxic waster or air emissions, nor use any sort of hazardous materials. The Planning and Zoning Commission recommended approval of the requested zoning change. Mayor Culpepper opened the public hearing. Jeffrey A. Lenk, President of Professional Testing ((EMI), Inc., said their primary business is electromagnetic compatibility testing for regulatory testing. The electronic apparatus such as computers and other electronic devices need to be tested to meet FCC regulatory standards and other standards prior to marketing. The FCC guidelines and procedures specify • that the testing needs to conducted in an open field test site. The current zoning for the property does not allow Professional Testing to operate an open field test site. The test sites are currently located in Marble Falls and this site would allow the opportunity to have the field testing sites and corporate offices in one location. 227 January 8,1998 Jim Abston, #9 Hidden Acres, said he is one of the three residents that abut the property line behind the SPJST Lodge. After meeting with each other, they concurred that this business would be a good neighbor. They did have a concern that it would be zoned industrial but the company seems to have taken appropriate measures to not affect the neighbors. Another concern • is on the screening because the Planning Department said a screening is required whenever there is a lower density abutting a higher density. The neighbors like what's there now, an old stand of trees that goes down the fence line and would like the new owners to know a solid wall, a concrete wall, or wooden fence would be the last thing they want to see go up. If the new owners should choose to do a little maintenance in the back that would be a bonus but at this point they would like things left just as they are. Mr. Lenk said that would be acceptable with him. Susan Harris of Commercial Industrial Properties Company, representative of Jeff Lenk, asked the Council to approve the zoning change. She noted that Professional Testing currently occupies the building at 1303 W. Industrial Boulevard in Round Rock and Mr. Lenk wanted to expand his business in Round Rock rather than move out of the City. The business is a low impact company and is consistent with the City's Master Plan. The rezoning will allow a local business to double its capacity and retain its payroll and other contributions to the community. There being no further testimony, the public hearing was closed. 8.C. Consider public testimony concerning rezoning_10.3930 acres from I-1 (General Industrial) to C-1 (General Commercial). (Giddings Tract) Joe Vining made the staff presentation. The property is located at the northeast corner of McNeil Road and IH-35. The proposed use for the property is a hotel, restaurants, and commercial buildings. This proposed zoning change has been supported by the City's General Plan and Planning and Zoning Commission. Mayor Culpepper opened the public hearing. There being no public testimony, the public hearing was closed. • ORDINANCES: 9.A. Consider an ordinance adopting and levying the Sales and Use Tax authorized bX V.A.T. S., 5190.6, Section 4B. (Second Reading) Steve Sheets made the staff presentation. This ordinance is the final step in the adoption of the sales tax for economic development for the transportation system. There have been no changes since the first reading of the ordinance. Mayor Culpepper read the caption of the ordinance. 228 January 8,1998 ORDINANCE NO. AN ORDINANCE ADOPTING AND LEVYING A SALES AND USE TAX AUTHORIZED BY VERNON'S ANN. CIV. ST., ARTICLE 5190.6, SECTION 413, AS AMENDED; RESOLVING OTHER MATTERS INCIDENT AND RELATED THERETO; AND PROVIDING AN EFFECTIVE DATE. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stewart ACTION: The motion carried unanimously. 9.B. Consider an ordinance to rezone 0.59400 acres from SF-2 (Single Family- Standard Loo to C-1 (General Commercial) (Olson Traco. (Second Reading) Joe Vining made the staff presentation. The property is located east of IH-35 and south of Liberty Avenue. The proposed use for this property is a retail patio furniture outlet. The Planning and Zoning • Commission recommended approval of the zoning change from SF-2 to C-1 (General Commercial) on this 0.594 acre tract of land at their November 5, 1997 meeting. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE 0.59400 ACRES OF LAND SITUATED IN THE WILEY HARRIS SURVEY, ABSTRACT NO. 298, ROUND ROCK, WILLIAMSON COUNTY, TEXAS, FROM DISTRICT SF-2 (SINGLE FAMILY- STANDARD LOT) TO DISTRICT C-1 (GENERAL COMMERCIAL). MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stewart ACTION: The motion carried unanimously. J 229 January 8,1998 9.C. Consider an ordinance amending the transportation element of the General Plan by changing the status of Arterial 2 (Wyoming Springs Drivel north of Highway 620 to FM 1431 from a 6 lane to a 4 lane collector street. (First Reading) Tom Word made the staff presentation. This ordinance will change the status of Arterial 2 (Wyoming Springs Drive) north of Highway • 620 to FM 1431 from a 6 lane to a 4 lane collector street in the General Plan. Mayor Pro-tem Palmer said approving this ordinance right now would tie the hands of the consultants that are working on the study. He added that they need to be given a chance to look at it. The Council approved a resolution regarding this road that is still standing so no other action should be necessary at this time. Councilman Stluka said he agreed with Mayor Pro-tem Palmer about the resolution still being there and standing. He added that it would be a much cleaner legislative process if the Council waits to address the whole thing. Councilman Morgan said that he was not opposed to tabling the ordinance for a short time but he is in favor in honoring the City's commitment and the resolution they passed. The four lanes will probably carry the traffic, which is desperately needed, but it may not carry the • traffic for many years into the future. Mayor Culpepper added that something stronger than a resolution was needed to have it changed at ATS. Mayor Culpepper read Resolution No. R-97-06-26-10A that was approved on June 26, 1997. He added that resolution was to start the process and this ordinance is to finish the process. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 11, SECTION 11.202, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AMENDING THE TRANSPORTATION ELEMENT OF THE GENERAL PLAN BY CHANGING THE STATUS • OF ARTERIAL 2 (WYOMING SPRINGS DRIVE); AMENDING CHAPTER 7, SECTION 7.11.7, TABLE 7-2, AND CHAPTER 9, SECTION 9.14 OF THE 1990 ROUND ROCK GENERAL PLAN; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Mayor Pro-tem Palmer moved to table the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez 230 January 8,1998 Councilman Joseph P Noes: Mayor Culpepper Absent: Councilman Stewart ACTION: The motion carried with 5 ayes and 1 no. 9.D. Consider an ordinance to rezone 10.0720 acres of land from C-1 (General Commercial) to I-1 (Industrial).(SPJST Lodge 187 Traco (First Reading) A presentation was • made for this item during the public hearing portion of the meeting. Councilman Morgan expressed his concern of approving an I-1 zoning on property that abuts single family that could change ownership in the future. He added that the proposed business is appropriate but there might be others that are not. Mayor Culpepper added that no one had a problem with the industry but he does see a problem if one day the property is sold with the I-1 zoning. He asked how the Council can act quickly without impacting the company financially. Jeffery Lenk suggested putting restrictive covenants on the property that would be binding not only for him but for others if the property were sold. Steve Sheets said the City has in the past consistently not zoned with restrictive covenants. He noted it was.not an appropriate • way to restrict uses of property because restrictive covenants are very difficult to enforce other than going to Court and filing a lawsuit. An ordinance is a much stronger way of enforcing land use rather than restrictive covenants. Bob Bennett recommended that the Council approve the I-1 zoning and the applicant begin the process to change it from I-1 to a PUD. Councilman Morgan said that he would accept that option if Mr. Lenk agreed to proceed in the manner that the City Manager recommended. Mr. Lenk said he would be in favor of proceeding with the Planned Unit Development if the Council approved the I-1 zoning. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND • ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE 10.0720 ACRES OF LAND SITUATED IN THE P. A. HOLDER SURVEY,ABSTRACT NO. 297, ROUND ROCK, WILLIAMSON COUNTY, TEXAS, FROM DISTRICT C-1 (GENERAL COMMERCIAL) TO DISTRICT I4 (GENERAL INDUSTRIAL). . MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stluka seconded the motion. i 231 January 8,1998 VOTE: Ayes: Councilman Stluka Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stewart • ACTION: The motion carried unanimously. MOTION: Mayor Pro-tem Palmer moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stewart ACTION: The motion carried unanimously. 9.E. Consider an ordinance to rezone 10.3930 acres from I-1 (General Industrial) to C- 1 (General Commercial)(Giddin sg Traco (First Reading) A presentation was made for this item during the public hearing portion of the meeting. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE 10.3930 ACRES OF LAND SITUATED IN THE WILEY HARRIS SURVEY, ABSTRACT NO. 298, ROUND ROCK, WILLIAMSON COUNTY, TEXAS, FROM DISTRICT I-1 (GENERAL INDUSTRIAL) TO DISTRICT C-1 (GENERAL COMMERCIAL). MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Morgan seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stewart ACTION: The motion carried unanimously. 232 January 8,1998 MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all ,the Councilmembers present. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stewart ACTION: The motion carried unanimously. RESOLUTIONS: 10.A. Considera resolution authorizing the Mayor to execute a license agreement authorizing Round Rock Main Street Venture, LLC to use a portion of the public right of way on Main Street for an on-premise sign. Joe Vining made the staff presentation. This agreement would allow an on-premises sign to be located in a portion of the City's right of way on Main Street. The location of this sign is the new business at 307 East Main Street. Since the right-of- way on Main Street is very wide and is not expected to be expanded for any unforeseen reason • the City has allowed the placement of signs in the right-of-way. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, Round Rock Main Street Venture, L.L.C., owns property located at 307 East Main Street, and WHEREAS, Round Rock Main Street Venture, L.L.C. desires to use a portion of the City's right-of-way on Main Street for an on-premises sign, and WHEREAS, the City Council desires to enter into a License Agreement whereby such sign will be allowed to exist until such time that the City Council determines that the right-of- way is needed for road expansion or utility purposes,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a License Agreement with Round Rock Main Street Venture, L.L.C., a copy of such agreement being attached hereto and incorporated herein for all intents and purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting • was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 8th day of January, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary 233 January 8,1998 MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stewart ACTION: The motion carried unanimously. 10.B. Consider a resolution authorizing the Mayor to execute a license agreement authorizing Earl Stein d/b/a Patio Haus, to construct a private drive extension of the parking lot on West Liberty Avenue by paving a portion of San Saba Street to the propert. , Joe Vining made the staff presentation. This agreement establishes access improvements for this site, which was required with the final plat review of the Olsen Subdivision. Since the right-of-way is currently unimproved it will allow the construction of a driveway for an outdoor furniture business. The driveway will be constructed in the middle of the right-of-way to preserve it in • case at some point in time a full width public street is needed. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, Earl Stein, owns property located within the city limits, and WHEREAS, Earl Stein desires to pave a portion of the City's right-of-way on West Liberty Avenue from San Saba Street to the property, and WHEREAS, the City Council desires to enter into a License Agreement granting Earl Stein the right to construct, maintain,use and repair a paved, asphaltic private drive on said portion of the City's right-of-way,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a License Agreement with Earl Stein, a copy of such agreement being attached hereto and incorporated herein for all intents and purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the • Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 8th day of January, 1998. CHARLES CULPEPPER,Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. 234 January 8,1998 VOTE: Ayes: Councilman Stluka Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stewart ACTION: The motion carried unanimously. • 10.C. Consider a resolution authorizing the Mayor to execute a contract with C P Snider Construction Co., Inc. for the Library Construction and Remodeling Project Dale Ricklefs made the staff presentation. The City received six bids on December 11, 1997 for the Library Project. John Moman of R.Gill & Associates and Larry Madsen reviewed the bids and the references. C.P. Snider Construction Co., Inc. of Austin, Texas submitted the lowest and best base bid of$2,860,000. Staff recommended award of the bid to C.P. Snider Construction Co., Inc. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the Library • Construction and Remodeling Project, and WHEREAS, C. P. Snider Construction Co., Inc. has submitted the lowest and best bid, and - WHEREAS, the City Council wishes to accept the bid of C. P. Snider Construction Co., Inc.,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with C. P. Snider Construction Co., Inc. for the Library Construction and Remodeling Project. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 8th day of January, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper 235 January 8,1998 Noes: None Absent: Councilman Stewart ACTION: The motion carried unanimously. 10.1). Consider a resolution authorizing the Mayor to execute a contract with Lone Star Gas Company to remove and relocate gas lines in the alley for the Library Construction and • Remodeling Project. Larry Madsen made the staff presentation. There are two as lines that have p g to be removed prior to construction of the new Library addition. The cost is $33,191.10. Staff recommended approval of the contract with Lone Star Gas. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City is constructing a new addition for the library, and WHEREAS, it is necessary to remove and relocate gas lines in the alley behind the library for the new addition, and WHEREAS, Lone Star Gas has agreed to relocate gas lines in accordance with the terms of a proposed Gas Main Relocation Agreement("Agreement"), and WHEREAS,the Council wishes to approve said Agreement,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Agreement with Lone Star Gas for the relocation of gas lines in the alley behind the library for the new addition, a copy of said Agreement being attached hereto and incorporated herein for all • purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 8th day of January, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stewart ACTION: The motion carried unanimously. 236 January 8,1998 10.E. Consider a resolution authorizing the Mayor to execute a cost sharing agreement for the Chisholm Trail Storm Sewer and Drainage Improvements Steve Sheets noted that the developers representative requested that this item be withdrawn. 10.17. Consider a resolution authorizing the Mayor to execute Change Order No 5 with Craig. Sheffield and Austin for the Water Treatment Plant Expansion Jim Nuse made the staff • presentation. The Water Treatment Plant is nearing completion and this change order is more of a housecleaning item. The net decrease in the cost of the project is $9,117.43. Staff recommended approval of Change Order No. 5. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract("Contract") with Craig, Sheffield&Austin for the Water Treatment Plant Expansion,Phase III, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 5,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 5 to the Contract with Craig, Sheffield &Austin for the Water Treatment Plant Expansion,Phase III. The City Council hereby finds and declares that written notice of the date, hour,place and • subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 8th day of January, 1998. CHARLES CULPEPPER' Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None Absent: Councilman Stewart ACTION: The motion carried unanimously. 10.G. Consider a resolution of support for a nominee to the Texas Water Development Board's Regional Planning Groin Jim Nuse made the staff presentation. Asa result of the passage of Senate Bill 1, the Texas Water Development Board is seeking to appoint parties Y 237. January 8,1998 interested in water planning issues to a Regional Water Planning Committee. Eleven members will be appointed from Area `G' of which Round Rock is a member . Area `G' includes all or parts of 37 counties in the Brazos Basin. He added that it's important to have representation for our area in order to insure that the use of the water in the area is advantageous to all. Cedar Park, • Georgetown, and Williamson County have pledged their support for the Council's nominee. Staff recommended Jim Nuse, Director of Public Works, be nominated to the Regional Planning Group. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the Texas Water Development Board("TWDB") is in the process of implementing the state wide water planning program provided for in Senate Bill 1, and WHEREAS, TWDB is accepting nominees for members to the Regional Planning Groups, and WHEREAS,Round Rock is located in Planning Group "G", and WHEREAS, the Round Rock City Council would like to nominate Jim Nuse to serve as a representative of the"Municipalities"on the Regional Planning Group for Planning Group "G", Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That Jim Nuse is hereby nominated to serve as a representative of"Municipalities"on the Regional Planning Group for Planning Group "G". • The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this day 8th of January, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to nominate Jim Nuse to the Texas Water Development Board's Regional Planning Group. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stewart ACTION: The motion carried unanimously. 10.H. Consider a resolution approving the Capital Budget for Forest Creek Golf Course. David Kautz made the staff presentation. The 8th ye'ar'-of operation for the Forest Creek Golf Course was recently completed and it had another very good year in terms of operations and 233 January 8,1998 financial performance. Due to the foresight of the Council in regard to the financing structure and to the good management of the golf course, it has performed exceptionally well for past years and doing very well financially. In fact, no City funds have been used for any operating or debt service cost for the golf course. It has totally been self supporting. Part of the agreement with the operators is that the City will approve a capital budget. That budget is financed through • 4% of the green fees that are put into a special fund for this purpose. The City retains ownership of all the capital improvements that are made to the golf course. Kautz outlined the following Capital Budget for Fiscal Year 1998. Sources of Funds Balance of funds at 9/30/97 $57,440.00 4% of golf fees estimated to 9/30/98 $40,140.00 Interest Income $ 1.500.00 Total estimated funds available $99,080.00 Uses of Funds Capital Equipment, Improvements $60,000.00 • Contingency for Other Equipment, Improvements $15,000.00 Grand Total Capital Budget $75,000.00 Estimated Funds Remaining 9/30/98 $24,080.00 Lindsey Bowman was present to answer Council's questions regarding the justification of the improvements. The Council commended Mr. Bowman on the"good job"he was doing at the golf course. Councilman Morgan thanked the Golf Course Advisory Board for doing a good job overseeing the golf course. Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS, CCA Silband/Golfcorp/Round Rock, Inc. ("Operator")has submitted a proposed capital budget for the Forest Creek Golf Course for 1998, and WHEREAS, the City Council wishes to approve said capital budget,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the capital budget for the Forest Creek Golf Course submitted by Operator for 1998, attached hereto as Exhibit"A", is hereby approved. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. 239 January 8, 1998 a ..,;,�. 1998 RESOLVED this 8th day of January, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stewart ACTION: The motion carried unanimously. 10.I. Consider a resolution authorizing the Mayor to accept the City of Round Rock Community Plan to comply with the Governor's Criminal Justice Plan for Texas Fiscal Year 1999. Captain Rick Thomas made the staff presentation. This resolution authorizes the Mayor • to accept the City of Round Rock Community Plan to comply with the Governor's Criminal Justice Plan for Texas, Fiscal Year 1999, to meet the funding requirements of the State Criminal Justice Department for grant application purposes. The Community Plan identifies the following programs as needing funding through grant sources: 1. the third year for a Middle School Liaison Officers 2. the fifth year of the Community Policing Officer Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City has previously applied to the Office of the Governor, Criminal Justice Division for grant funds for various law enforcement projects, and • WHEREAS,the grant funds available through the State Criminal Justice Planning Fund (Fund 421)must address needs identified through the development of a Community Plan, and WHEREAS,the City Council has appointed members to the Criminal Justice Planning Committee and said committee has approved a Community Plan which has identified the following needs: 1. Continuation of the Middle School Liaison Officer; and 2. Continuation of the Community Policing Officer. WHEREAS, the City Council wishes to accept and approve the Community Plan developed by the Criminal Justice Planning Committee,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Council hereby accepts and approves the Community Plan developed by the Criminal Justice Planning Committee. The City Council hereby finds and declares that written notice of the date, hour,place and 240 January 8,1998 subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 8th day of January, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: • JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stewart ACTION: The motion carried unanimously. APPOINTMENTS: 1 LA. Consider the Council's approval of the Mayor's appointment of officers to the • Round Rock Transportation System Development Corporation. Steve Sheets made the staff presentation. Section 3.01 of the Bylaws of the Round Rock Transportation System Development Corporation provides in part as follows: "The President, Vice President, and Secretary shall be appointed from the Board, by the Mayor, and approved by the City Council, and shall serve a term of one(1)year." The appropriate action would be for the Mayor to designate his appointments and for the Council to vote on whether or not to approve same. Mayor Culpepper recommended himself for President, Mark Robeck for Vice-President, and Gayla Manbeck for Secretary. MOTION: Councilman Stluka moved to accept Mayor Culpepper's appointment of • himself for President, Mark Robeck for Vice-President, and Gayla Manbeck for Secretary to the Round Rock Transportation System Development Corporation. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Mayor Pro-.tem Palmer Councilwoman Chavez Councilman Joseph alis r 241 January 8,1998 Mayor Culpepper Noes: None Absent: Councilman Stewart ACTION: The motion carried unanimously. Mayor Culpepper noted that the organizational meeting of the Transportation System • Development Corporation will be held on January 22, 1998 at 6:00 p.m. DISBURSEMENTS: 12.A. Consider payment to Chasco Contracting for the Public Works Facility and Vehicle Maintenance Project in the amount of$145,403.01. 12.B. Consider payment to T. F. Harper Construction Company for the Police Department Addition and Remodel Project in the amount of$32,700.34. 12.C. Consider payment to RJN Group Inc for the Sanitary Sewer Evaluation Study in the amount of$64,466.38. 12.D. Consider payment to Rust Environment & Infrastructure, Inc for engineering services associated with the Master Transportation Plan in the amount of$26,534-90. 12.E. Consider payment to Viking Construction, Inc. for the Street Maintenance • Program Phase 1/Micro Surfacing 1997 in the amount of$14,313.89. MOTION: Councilman Stluka moved to approve the disbursements. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stewart ACTION: The motion carried unanimously. NEW BUSINESS: • O.A. Consider a property tax refund to Michael Angelo's Gourmet Foods. David Kautz made the staff presentation. The property tax refund to Michael Angelos Gourmet Foods results from an overpayment of 1995 taxes by Michael Angelos due to a clerical error. The tax wasai p d as real property and then again as personal property. The refund amount is $1,598.35 and has been verified by staff. 242 January 8,1998 t MOTION: Councilman Joseph moved to approve the property tax refund to Michael Angelo's Gourmet Foods in the amount of $1,598.35. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stewart ACTION: The motion carried unanimously. CITY MANAGER'S REPORT: David Kautz outlined an Analysis of Costs Associated with Annexing Brushy Creek Municipal Utility District. Kautz added that there are other financial issues that need to be determined and further analysis was needed. Mayor Culpepper noted that the City would have to subsidize Brushy Creek MUD at $30,741,748.00 over twelve (12) years if they were annexed. Bob Bennett pointed out that this was for information purposes only and no decisions are being made on the annexation. • COUNCIL COMMENTS: Councilman Morgan announced his intention to seek reelection for another term for Place 2. Councilwoman Chavez wished everyone a Happy and Healthy New Year. Councilman Joseph announced his intention to seek reelection for another term for Place 6. Councilman Joseph wished his parents a Happy 51" Wedding Anniversary on January 19"'. He noted that he and his wife, Betty, were also celebrating their wedding anniversary on that day. Councilman Joseph apologized for being absent from the last Council meeting but he was not feeling well. Jim Nuse explained how the City handled the 5 inches of rain that fell recently. He added • that Danny Halden gives a lot of attention to the detention portion of plans which has helped eliminate flooding. EXECUTIVE SESSION: 16.A. Executive Session as authorized by §551.071 Government Code related to pending or contemplated litigation, to wit: 243 January 8,1998 1) First Air Express The Council entered into Executive Session at 8:25 p.m. and adjourned this portion of the Executive Session at 8:45 p.m. 2) James W. Jackson vs. City of Round Rock, et al • The Council began this portion of the Executive Session at 8:45 p.m. Councilman Stluka excused himself from this portion of the Executive Session. This portion of the Executive Session was adjourned back into Regular Session at 9:10 p.m. ACTION RELATIVE TO EXECUTIVE SESSION: 17.A. Consider discussion and/or action related to pending or contemplated litigation,to wit: 1) First Air Express MOTION: Councilman Morgan moved that the City Attorney proceed as discussed in Executive Session. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stewart ACTION: The motion carried unanimously. 2) James W. Jackson vs. City of Round Rock, et al No action was needed for this item. ADJOURNMENT: There being no further business, the meeting adjourned"at 9:15 p.m. Respectfully Submitted, Joanne Land, Assistant City Manager/ • City Secretary 244 January 22,1998 The Round Rock City Council met in Regular Session on Thursday, January 22,_1998, at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE Mayor Culpepper asked Boy Scouts from Troop 145 of Palm Valley Lutheran Church to lead the Council in the Pledge of Allegiance. The Scout Master for this troop is Bob Mussleman g g • and the Scouts are working on their community service badge. Each of the scouts introduced themselves. Mayor Culpepper recognized Girl Scout "Daisy's" Troop 197 of Deepwood Elementary. The Troop Leader is Kristy Kercheville. They helped hand out agendas prior to the Council meeting. They are working on their Community Badge. The girls are 6 years old and are in kindergarten. ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Rod Morgan, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Councilman Robert Stluka was out of town on business and Councilman Rick Stewart was home ill. Also present were City Manager Bob Bennett and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session January 8 1998 • MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka Councilman Stewart • ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: Dennis Williams, 1803-B Kenney Fort Trail, owner of Country Carpets, asked if he could place a sign on an existing sign pole in front of the building on Kenney Fort Trail. Mayor Culpepper asked Mr. Williams to contact the City Manager to see what can be worked out. 245 January 22,1998 PROCLAMATIONS: Mayor Culpepper read a proclamation proclaiming January 23, 1998 as Bob McIntyre Day and designated Mr. McIntyre as an Ambassador of Round Rock, Texas. Mr. McIntyre thanked the Council for the proclamation and added that it has been a pleasure representing the • City and he will miss everyone when he moves to Florida. PRESENTATIONS: 7.A. Consider a presentation concerning Texas Utilities Electric Company Retail Base Rate Reductions. John Turner of Texas Utilities Electric informed the Council that TU Electric is in the process of going before the Public Utility Commission (PUC) to approve a rate reduction for three different rates. A settlement was reached between the different parties but it is not finalized until the PUC of the State gives final approval which is expected on or about March 31s`. Some of the elements of the settlement are: * Fair treatment of all customers * Recovery of investments for the share holders * Reasonable transition period which is a two year period * Continuance of reliability service. • Turner noted that this plan was developed as a first step that will ultimately lead to deregulation of the electric utility industry in Texas in the next few years. A rate decrease was put into effect on January 1, 1998 even though the Council and the PUC had not approved it. If for some reason the PUC does not approve the request or the settlement changes and either party backs out of the agreement then TU Electric will not place a rate surcharge on the difference of what was approved by the PUC. The rates that are going before the PUC are: Rider RRD - Residential Rate Reduction, which will effect a rate reduction equal to 4% of the base rate charges beginning in 1998, and a rate reduction equal to 5.4% of the base rate charges beginning in 1999, applicable to TU Electric's Residential customers; Rider GSRD - General Service Secondary Rate Reduction, which will effect a rate • reduction equal to 2% of the base rate charges beginning in 1998 applicable to TU Electric's General Service Secondary customers; and Rider RD -Rate Reduction,which will effect a rate reduction equal to 1% of the base rate charges beginning in 1998 applicable to all of TU Electric's retail customers other than those to which proposed Rider RRD and GSRD are applicable. Provisions in the final agreement between the parties would apply to all participating. cities. 246 January 22,1998 7.B. Consider a presentation concerning Parks and Recreation Fees. Sharon Prete made the staff presentation. When Old Settlers Park at Palm Valley first began to be utilized the primary clientele was the Youth Sport Associations. As the number of users increased at the sports complexes staff found a need to standardize rates and procedures for those facilities. Staff recommended the following: • Adult Tournaments: All Fields Resident $60.00 per field per day Non-Resident $85.00 per field per day Concession Stand-McNeil only $20.00 per day Light Fee $12.00 per hour Deposit: Bases $150.0-0 per field Keys $50.00 Litter/Damage $100.00 per complex Youth Tournaments: All Fields Field Rental-Not Board Sponsored $25.00 per field per day (This is for other service providers and not existing sport programs) Light Fee $12.00 per hour Deposit: Bases $150.00 per field Key $50.00 • Litter/Damage $100.00 per complex Softball/Baseball Camps: All Fields Adults -Field Rental Fee $100.00 per field per day Youth-Field Rental Fee $50.00 per field per day Light Fee $12.00 per hour Deposit: Bases $150.00 per field Keys $50.00 Litter/Damage $100.00 per complex. Select Leagues: All Fields Field Rental $12.00 per field Light Fee $12.00 per hour Deposit: Keys $50.00 Litter/Damage $25.00 per field Practices: All Fields • Field Rental $12.00 per field,per hour School Tournaments: All Fields Field Rental $85.00 per field (There have been a number of high schools, not in our district, that need to use a neutral field to play a regional or district tournament.) 247 January 22,1998 Support Personnel and Supplies: Support $18.57 per hour Marble Dust $2.23 per bag Councilman Morgan asked if the rental rates compared favorably with the surrounding communities. Prete said they do but she was looking at some areas to make sure that we are competitive with the select programs. Mayor Pro-tem Palmer asked if it was necessary to charge a fee for school or district championship tournaments. Prete said that the City needs to charge for the services they provide and there is very little profit built into any of the fees but, if Council desires, staff will work with the various school districts throughout the State to not charge them for the use of the facilities. Mayor Culpepper said that the additional hotel and motels in the City will attract more tournaments and we don't want to subsidize them but rather draw the revenue for our City. He asked the Council to contact Prete for any suggestions. Prete noted that an ordinance amending the fees will be brought back to the next meeting. 7.C. Consider a presentation concerning Brushy Creek Municipal Utility District's • request for annexation. Bob Bennett made the staff presentation. Just before Christmas Brushy Creek Municipal District (BCMUD) informally requested that the City of Round Rock look at the possibility of annexing them. Staff studied the request in depth and has provided a spread sheet for the Council to review. Mayor Culpepper asked if the numbers have changed since they were first provided to the Council at their last meeting. Bennett said that there were a few changes but not in the numbers. He said staff approached this from a fundamental standpoint and there may be some nuances that are not understood and that somebody can explain because those nuances may affect some of the fundamental thinking that staff has but so far"we think we are right on track on this." Bennett asked that after the presentation staff would like direction from the Council to respond to BCMUD's letter. • Kautz said that staff provided a spread sheet at the last Council meeting that illustrated what would happen if the City annexed the District and applied the City's property tax rate to those residents as well as various other per capita revenue assumptions. The spread sheet also illustrated the total estimated revenue and costs that would be gained from that annexation. He added that the City would become responsible for the District's outstanding debt and that cost. In terms of cash flow, the City sees a $2.8 million deficit the first year and that characteristic continues on a forward basis. Alternatives to make up the deficit were the possibility of enacting 248 January 22,1998 a surcharge to the residents of the MUD to cover this deficit or to raise in-city rates and taxes. In contacting the City's Bond Counsel and Financial Advisors, staff learned that the surcharge concept was not a viable alternative unless it was in the original consent agreement that would submit such a surcharge on this particular MUD. Brushy Creek MUD was established several years ago within the City of Austin so that particular option was not available. The alternative left for the City would be to increase taxes or rates to make up the difference. To balance this transaction it would require an increase of the City's property tax rate to at least 8 cents and possible up to the 10-11 cent area on an on-going basis. In addition, there are several outstanding issues most of which have a substantial adverse cost impact. Figures assume that there would be a substantial increase in sales taxes available to the City if the annexation took place but, in truth, the majority of that additional revenue is already being spent and collected in the community. Issues like this further widen the gap between making this a feasible transaction for the City of Round Rock. An additional issue is that the.City's debt management benchmarks would be adversely affected because BCMUD has a ratio gross debt to assessed valuation of 6.51% whereas the City's is a much lower 2.3% and similar characteristics occur when you look at per capita funded debt and per capita assessed valuation. Kautz added that some concerns • have been expressed that some of the numbers the City provided may have been biased in some way but the District has a current tax rate of 63 cents and over 51 cents of that goes toward the retirement of debt compared to the City's'37.7 cent tax rate. If the annexation were to occur and the City absorbed the District's debt, the City's tax rate would naturally go up and the District's tax would naturally go down. Steve Sheets gave a brief overview of the procedures as set forth in Local Government Code, Section 42.041 which BCMUD must follow in order to incorporate into a new municipality within the ETJ (extra-territorial jurisdiction) of the City of Round Rock. In respect to incorporation's by the MUD's since the district is located entirely within the City's ETJ at this point State law requires that the City give consent before the MUD could incorporate into it's own City. 1) BCMUD must seek the Round Rock City Council's written consent, by ordinance or resolution, of BCMUD's proposed incorporation as a municipality within the City's ETJ. 2) If the City Council consents to. the initiation of incorporation proceedings, BCMUD must initiate such proceedings,within six months after the date of consent and must 249 January 22,1998 finally complete the proceedings within 18 months after the date of consent. Failure to comply with either requirement automatically terminates the City's consent and BCMUD must begin the process again. 3) If the City Council refuses to give its consent, a majority of the qualified voters of • the area of the proposed municipality and owners of at least 50% of the land in the proposed municipality may petition the City Council to annex the area. -If the City Council fails or refuses to annex the area set forth in the petition within six months after the date the City Council I receives the petition, the City Council is deemed to have consented to the initiation of incorporation proceedings and BCMUD may go forward with the incorporation within the City's ETJ. 4) If the City Council refuses to give its consent and no petition is filed with the City Council, BCMUD is prohibited from incorporating within the City's ETJ. Mayor Culpepper said there is an action item later in the agenda. Mayor Pro-tem Palmer asked how much of the land is developed or undeveloped in Brushy Creek MUD because those people who own the land that has not been developed may want to have say if the MUD goes or not. Bob Bennett said on the north it's 50150 developed and on the south it's a third left undeveloped. Nuse added that the General Plan for Brushy Creek MUD is for 6,000 connections and there are about 3,000 connections now. 7.D. Consider a presentation concerning the status of certain road projects. Tom Word made the staff presentation. Staff has officially received an agenda for the January 29, 1998 meeting in Victoria. Staff anticipates the approval of$2.75 million and will bring an action item to the February meeting if it is approved. Texas Department of Transportation has placed the funding for the two IH-35 turnarounds at FM 1325 and one at Hester's Crossing on the agenda for the January 29, 1998 Texas Transportation Commission Meeting. The City of Round Rock • will provide the engineering design and pay for half the construction cost. TxDOT will provide all environmental documents and clearance, manage the construction project, pay for construction engineering and pay for half the construction cost. The construction cost is estimated to be $2.75 million. 2 50 January 22,1998 While the minute order makes reference to right of way costs, there should be no right of way required which will be the responsibility of the City. The City may, however, have some utility adjustment costs to pay. The January Texas Transportation Commission Meeting will be held in Victoria, Texas. It is the City's goal to have this project under contract in October 1998 with construction • beginning 30-45 days after the contract is awarded and completion of the project October or November of 1999. Word added that three of the Transportation's meetings are held throughout the State and are opened to the public. This process allows more accessibility by the public and the Commission can see the needs first hand. PUBLIC HEARINGS: None ORDINANCES: 9.A. Consider an ordinance approving the Texas Utilities Electric Company Retail Base Rate Reductions as set by the Public Utility Commission. (First Reading) A presentation was held earlier in the meeting Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE APPROVING RETAIL BASE REDUCTIONS FOR TEXAS UTILITIES ELECTRIC COMPANY, PROVIDING AN EFFECTIVE DATE THEREFOR, PROVIDING CONDITIONS UNDER WHICH THE RATE SCHEDULES AND SERVICE REGULATIONS OF TEXAS UTILITIES ELECTRIC COMPANY MAY BE CHANGED, MODIFIED, AMENDED OR WITHDRAWN,FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Morgan Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper . Noes: None Absent: Councilman Stluka 251 January 22,1998 Councilman Stewart ACTION: The motion carried unanimously. The second readingof the ordinance ' will be held at the Council's its first meeting in February. • 9.B. Consider an ordinance concerning_speed zone changes on Louis Henna Boulevard from 200 feet east of Greenlawn Boulevard to the Round Rock city limit west of Meister Lane, and from the Round Rock city limit east of Meister Lane to the Round Rock city limit at the M.K.T. Railroad right-of-way. (First Reading) Tom Word made the staff presentation. This ordinance is mainly for housekeeping purposes. It was discovered that through various annexations occurring over the years there was not a speed ordinance for this area of Louis Henna Boulevard that addressed the existing speed zone. It was addressed by County action. This ordinance will designate a 55 mph speed zone for: • Louis Henna Boulevard from 200' east of Greenlawn Boulevard to the Round Rock City limit west of Meister Lane • Louis Henna Boulevard from the Round Rock City limit east of Meister Lane to the Round Rock City limit at the M.K.T. Railroad right-of-way • Staff recommended approval. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.502, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS CONCERNING THE SPEED ZONES ON LOUIS HENNA BOULEVARD; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka Councilman Stewart ACTION: The motion carried unanimously. 252 January 22,1998 The second reading of the ordinance will be held at the Council's first meeting in February. 9.C. Consider an ordinance concerning speed zone change on High Country Boulevard from the Round Rock city limit located 0.402 miles south of Gattis School Road to Gattis School Road. (First Reading) Tom Word made the staff presentation. This is another area that was. • annexed and needs to have a speed zone established. The necessary engineering studies were conducted and staff recommended a 45 mph speed zone for: • High Country Boulevard from the Round Rock City limit located 0.402 miles south of Gattis School Road to Gattis School Road. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.502, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS CONCERNING THE SPEED ZONES ON HIGH COUNTRY BOULEVARD; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. • VOTE: Ayes: Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka Councilman Stewart ACTION: The motion carried unanimously. The second reading of the ordinance.will be held at the Council's first meeting in • February. 9.D. Consider.an ordinance concerning speed zone changes on Dell Center Boulevard from the IH-35 East Frontage Road to Greenlawn Boulevard (First Reading) Tom Word made the staff presentation. This is a four lane roadway with a continuous two way left turn lane that currently does not have a speed zone. The road does not fit the State law concerning 30 mph in that there are no residences on this road and it is not an urban district. An engineering study was 253. January 22,1998 conducted and staff recommended that the speed zone on the western 60% of Dell Center Boulevard from the IH 35 East Frontage Road to 0.518 miles east of the 11135 East Frontage Road be designated as 45 mph and the eastern 40% of Dell Center Boulevard from 0.518 miles east of the 11135 East Frontage Road to Greenlawn Boulevard be designated as 40 mph. Mayor Culpepper read the tion of the ordinance. Ycaption • ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.502, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS CONCERNING THE SPEED ZONES ON DELL CENTER BOULEVARD; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None Absent: Councilman Stluka Councilman Stewart ACTION: The motion carried unanimously. The second reading of the ordinance will be held at the Council's first meeting in February. RESOLUTIONS: 10.A. Consider a resolution authorizing the City Manager to issue a purchase order to BJI, Inc., d/b/a. B. J. Electric for the purchase of ballfield lights. Sharon Prete made the staff • presentation. Five bids were received and opened on Tuesday, January 13, 1998 for ballfield lights for two new fields at Old Settlers Park at Palm Valley. B.J. Electric, Inc. submitted the best bid at $147,007.00. A lower bid was received but was disqualified because it did not meet the specifications as required. Staff recommended that the bid be awarded to B.J. Electric, Inc. in the amount of$147,007.00. Mayor Culpepper read the following resolution:: 254 January 22,1998 RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the purchase of ballfield lights for the two older boys' baseball fields at Old Settlers Park at Palm Valley, and WHEREAS, BJI, Inc., d/b/a B.J. Electric has submitted the lowest and best bid, and WHEREAS,the City Council wishes to accept the bid of BJI,Inc., d/b/a B.J. Electric, Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of BJI, Inc., d/b/a B.J. Electric is hereby accepted as the lowest and best bid • and the City Manager is hereby authorized and directed to issue a purchase order to BJI, Inc., d/b/a B.J. Electric for the purchase of said'ballfield lights. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 22nd day of January, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Morgan • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka Councilman Stewart ACTION: The motion carried unanimously. 10.B. Consider a resolution authorizing the Mayor to submit a grant application to the U. S. Department of Justice for funds to procure equipment, technology and other material directly related to basic law enforcement functions. Police Chief Buster Kuhlmann made the • staff presentation. This resolution authorizes the Mayor to sign a grant application to fund a Traffic Accident Computerization Program for one year. This grant will enable the City of Round Rock to implement a program for procuring equipment, technology and other material directly related to basic law enforcement functions. The amount of the grant is for$20,046. 255 January 22,1998 Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the U. S. Department of Justice, has grant funds available to cities for various law enforcement projects, and WHEREAS, grant funds are available under the Local Law Enforcement Block Grants Program, established within the Bureau of Justice Assistance under the Omnibus Appropriations • Act(Pub. L. 104-209) for the procurement of equipment, technology, and other materials directly related to basic law enforcement, and WHEREAS, the City Council wishes to make application for the grant to provide financial assistance for the above-described program,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to make the necessary application for the above-described grant. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 22nd day of January, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez • seconded the motion. VOTE: Ayes: Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka Councilman Stewart ACTION: The motion carried unanimously. • 10.C. Consider a resolution authorizing the Mayor to enter into a tax abatement agreement with Columbia/St. David's Healthcare System, d/b/a, Round Rock Hospital. Amelia Sondgeroth, Principle Planner made the staff presentation. This resolution is to enter into a tax abatement agreement for Reinvestment Zone No. 21, that was approved on November 13, 1997, for Columbia/St. David's Healthcare System new construction, renovation and equipment totaling approximately$20.9 million. The approximate amount of the abatement over a five year 256 January 22,1998 period is $734,552. Over the period of the tax abatement 115 new jobs will be created. This agreement is in accordance with Chapter 312 of the Tax Code and the City's ordinance on tax abatements. Mr. Sam Marley, representative of the hospital, was present to answer Council's questions. Mayor Culpepper read the following resolution. • RESOLUTION NO. WHEREAS,the City Council, on the 13th day of November, 1997, in Ordinance No. G- 97-11-13-9A, created Reinvestment Zone No. 21 in the City of Round Rock, Texas, and WHEREAS, in accordance with Chapter 312, Tax Code,V.A.T.S. as amended, the City desires to enter into a tax abatement agreement with Columbia/St. David's Healthcare System, L.P. d/b/a Round Rock Hospital,regarding property located in said Reinvestment Zone No. 21, and WHEREAS, the Council has determined that all requirements of the guidelines and criteria adopted by Ordinance No. G-97-10-09-9F have been complied with,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City a Tax Abatement Agreement with Columbia/St. David's Healthcare System, L.P. d/b/a Round Rock Hospital. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted,upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 22nd day of January, 1998. • CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None Absent: Councilman Stluka Councilman Stewart ACTION: The motion carried unanimously. 10.1). Consider a resolution authorizing the Mayor to execute Supplement Agreement No. 1 with Martinez Wright, &Mendez Inc extending the limits of the engineering contract for 257 January 22,1998 Sam Bass Road to include the Union Pacific Railroad Crossing and Meadows Drive. Tom Word made the staff presentation. The original contract with Martinez, Wright & Mendez was to provide engineering design work for two projects. One was for a right turn lane for eastbound Sam Bass Road at Chisholm Trail which was designed, contracted and completed. The larger • part of the project was for design work on Sam Bass Road from the Interstate to the railroad. In developing the roadway design schematics it was determined that it was in the best interest of the City to extend the project one block west of the railroad to Meadows Drive. This will allow a better termination of the lanes that are being added and for a smoother traffic flow. Staff discussed this option with the contractor and a supplemental agreement was negotiated to extend the limits of the project from the railroad to Meadows Drive for a fee of $13,880.00. This amount will bring the total amount of the contract to $99,910.00. Staff recommended approval. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock, on June 26, 1997, entered into a contract for engineering services ("Contract")with Martinez, Wright&Mendez, Inc. for improvements to Sam Bass Road, and • WHEREAS,Martinez, Wright&Mendez, Inc. has submitted Supplemental Agreement No. 1 to the Contract to extend the limits of the Contract to include the Union Pacific Railroad Crossing and Meadows Drive, and WHEREAS, the City Council desires to enter into said Supplemental Agreement No. 1 to the Contract with Martinez, Wright&Mendez,Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Agreement No. 1 to the Contract with Martinez, Wright&Mendez, Inc. to extend the limits of the Contract to include the Union Pacific Railroad Crossing and Meadows Drive, a copy of said supplemental agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 22nd day of January, 1998. CHARLES CULPEPPER,Mayor City'of Round Rock, Texas • ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Morgan Mayor Pro-tem Palmer 258 January 22,1998 Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka • Councilman Stewart ACTION: The motion carried unanimously. 10.E. Consider a resolution authorizing the Mayor to execute Change Order No. 3 with NBS Constructions Inc for quantity adjustment for the Dove Creek Street Improvements Proiect. Jim Nuse made the staff presentation. This quantity adjustment is essentially for contract work. The increase from the original plan and specification quantities have increased and a fire hydrant also needed to be relocated. The total amount for the change order is $8,897.30. A professional landscaper is being hired do finish work on the residents yards. At the request of Joanne Land a letter will be mailed to each resident in Dove Creek that is affected by this project to give them an update on the project. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock has previously entered into a contract("Contract") with NBS Construction, Inc. for the Dove Creek Street Improvements project, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 3,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 3 to the Contract with NBS Construction, Inc. for the Dove Creek Street Improvements project. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 22nd day of January, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Morgan 259 January 22,1998 Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None Absent: Councilman Stluka Councilman Stewart ACTION: The motion carried unanimously. 10.F. Consider a resolution authorizing the Mayor to execute a License Agreement with Dresser Industries, Inc. for a communications conduit in Parker Drive Jim Nuse made the staff presentation. This license agreement will allow a 4-inch communications conduit to be installed in the right-of-way of Parker Drive, Corridor Park, Section 1, to provide communications between the Dresser Industries, Inc. facilities. Staff recommended approval. Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS Dresser Industries,Inc., owns property located wrtlun the City Limits, and WHEREAS, Dresser Industries,Inc. desires to use a portion of the City's right-of-way under Parker Drive for a computer communications conduit, and WHEREAS,the City Council desires to enter into a License Agreement granting Dresser Industries, Inc. the right to install and maintain one underground conduit under the City's right of way at the 200 block of Parker Drive,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a License Agreement with Dresser Industries, Inc., a copy of such agreement being attached hereto and incorporated herein for all intents and purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551,Texas Government Code, as amended, and the Act. RESOLVED this 22nd day of January, 1998. CHARLES CULPEPPER, Mayor Cityof Round Rock, Texas • ATTEST: JOANNE LAND, City Secretary MOTION: -Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Morgan Mayor Pro-tem Palmer 260 January 22,1998 Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka • Councilman Stewart ACTION: The motion carried unanimously. 10.G. Consider a resolution releasing a temporary construction easement associated with a public utility easement in South Creek Section 12 Subdivision. Jim Nuse made the staff presentation. This action will formally release a temporary construction easement which was dedicated in conjunction with part of the Southeast Round Rock water and wastewater improvement project about 10 years ago. Due to the construction being completed staff recommended release of the temporary construction easement. Staff recommended approval. Mayor Culpepper read the following resolution. • RESOLUTION NO. WHEREAS, on July 29, 1986, William R. Kitts conveyed a fifteen foot(15')wide permanent easement and a fifty foot(50')wide Temporary Construction Easement to the City as a part of the Southeast Round Rock water and wastewater improvement project, as recorded in Vol. 1422, Page 442, Deed Records of Williamson County, Texas, and WHEREAS, the City no longer has a need for the fifty foot(50')wide Temporary Construction Easement and wishes to release said easement, and WHEREAS, said release shall be not affect the fifteen foot (15')wide permanent water and wastewater easement granted in said instrument as more particularly described above,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Release of Temporary Construction Easement to release the aforesaid fifty foot(50')wide Temporary Construction Easement, a copy of such release being attached hereto and incorporated herein for all intents and purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the • Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 22nd day of January, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Morgan seconded the motion. 261 January 22,1998 VOTE: Ayes: Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph p • Mayor Culpepper Noes: None Absent: Councilman Stluka Councilman Stewart ACTION: The motion carried unanimously. 10.H. Consider a resolution approving a request by Roger Grimes for out of City water and wastewater service. Jim Nuse made the staff presentation. Mr. Grimes came before the Council to request out of city service for property east of the Oak Bluff subdivision. He will take City service from Oak Bluff and obtain private easements to his property and will be responsible for all costs, pay Capital Recovery and other appropriate fee's and pay two times the in-City rate for this one single family home. He will not be able to sell utilities to others. • Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, §10.103 Code of Ordinances (1995 Edition)provides that under certain conditions the City will furnish water and wastewater services outside of the city limits, and WHEREAS, Roger Grimes,the owner of a tract of land as shown in Exhibit"A", ("Property")has requested that the City furnish water and wastewater service to said Property for one single-family residence, and WHEREAS, the Council hereby determines that the City has adequate capacity of water and wastewater services available for the Pose of serving the Property without impairing services within the City, and WHEREAS, the owner of the Property must comply with all of the provisions of§10.103 with respect to costs, construction standards, inspections, et cetera, and WHEREAS, the owner of the Property must also comply with applicable subdivision and platting statutes and ordinances,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That subject to owner's compliance with applicable subdivision and platting statutes and ordinances, and pursuant to §10.103'Code of Ordinances (1995 Edition)the City Council hereby • approves the furnishing of water and wastewater service to the Property for one single-family residence, subject to the owner's compliance with the requirements of said §10.103, and at the rates specified in §10.201(5)(b) of the Code. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this the 22nd day of January, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: 262 January 22,1998 JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Morgan Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka Councilman Stewart ACTION: The motion carried unanimously. 10.1. Consider a resolution authorizing the Mayor to execute an engineering services agreement with.Turner Collie & Braden for the Brushy Creek Backflow Preventors. Jim Nuse made the staff presentation. Brushy Creek MUD has some concerns regarding the installation of • the proposed backflow preventors in the City water system. In order to alleviate these concerns, the MUD and the City would like Turner, Collie & Braden to research these issues. The engineering work is estimated at $24,506 with Round Rock's share at $9,850 of which $3,500 is to HDR for model impact to this study as well as $6,350 of the Turner, Collie & Braden fee. Nuse added that the objective of the project consist of: 1. At the points of intersection between the City and MUD water distribution systems: a. Define the pressure and flow at current average day demand. b. Define ability of City system to deliver a total of 3 mgd at a minimum pressure of 35 psi (pound per square inch of pressure). C. Define ability of City system to deliver a total of 9 mgd at a minimum pressure of 35 psi. 2. Define the maximum pressure the City can provide to the MUD system and define the impact on the City system of providing this pressure. Define how to maximize yield • (pressure and flow) from the City system to the MUD system without damage to the City system. 3. Evaluate the MUD distribution system to determine pressure losses throughout the system. Coordinate this evaluation with recent City water distribution system analysis performed by HDR Engineering.Inc. 4. Determine the impact the installation of backflow preventors at the points of interconnection will have on the pressure and flow into the MUD system. Define this impact for both average day and peak day conditions. 5. Confirm capability of MUD well pumps to pump to the 1031 foot pressure plane and define modifications required to the distribution system to permit this pumping to occur. Examine the feasibility of extending the City's 1031 foot pressure plane into the MUD system. 6. Develop operational protocol for the water system that is acceptable to the MUD and the City. 263. January 22,1998 It is proposed to complete objective No. 1, prepare a table summarizing the results for each of the three cases and submit it to the MUD and City by January 15, 1998. The remaining objectives are proposed to be completed with the draft letter report prepared and submitted to the MUD and City by March 1, 1998. The scheduled dates are contingent on the availability of • HDR to perform additional computer model simulations. Nuse added that a letter from HDR who performed the City's water model stated, "In our opinion, based on this review, (which is a review of the water model) is that your system should not have any problem meeting TNRCC standards for Brushy Creek, even assuming a worst case peak day demand of 9.0 MGD. The addition of backflow preventers, which at high flow rates may cause a pressure drop, is a wise move to ensure that your system is protected if a problem occurs in their system. We have consistently recommended separating systems that are under separate administrative control. Examples include the regional water systems we designed for the Brazos River Authority and the South Texas Water Authority." They added, "A number of American Water Works Association documents indicate that separating systems to protect from contamination should be a,primary concern of the water system manager." Nuse added that The • Manual of Cross Connection Control published by the Foundation of Cross-Connection Control and Hydraulic Research at the University of Southern California also makes those recommendations. Staff recommended approval of the agreement. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain engineering services for Brushy Creek backflow preventors, and WHEREAS, Turner Collie&Braden,Inc. has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Turner Collie& Braden, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY'OF ROUND ROCK, TEXAS, • That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Turner Collie &Braden, Inc., for Brushy Creek backflow preventors, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 22nd day of January, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: 264 January 22,1998 JOANNE LAND, City Secretary MOTION: Councilman,Joseph moved to approve the resolution. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Morgan Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka Councilman Stewart ACTION: The motion carried unanimously. APPOINTMENTS: None DISBURSEMENTS: 12.A. Consider payment to Baker-Aicklen & Associates, Inc. for engineering services • associated with the Youth Sports Complex in the amount of$11,631,30. 12.B. Consider payment to Borah, Inc. for Water System Improvements/Pressure Plane #4/Dell area in the amount of$14,431.15. 12.C. Consider payment to Camp Dresser & McKee, Inc. for engineering services associated with Water Treatment Plant Expansion Improvements in the amount of$19,210.00. 12.D. Consider payment to Craig, Sheffield, & Austin, Inc for the expansion of the Water Treatment Plant,Phase III in the amount of$43,776.00 12.E. Consider payment to NBS Construction Co., Inc for the Dove Creek Street Improvements Project in the amount of$46,661.49. 12.F. Consider payment to NBS Construction Co Inc and Asphalt, Inc for the Dove • Creek Street Improvements Project in the amount of$56,522.00. Jim Nuse explained that NBS Construction requested that this check be made out to both NBS Construction Co., Inc. and Asphalt, Inc. 12.G. Consider payment to RJN Group, Inc for engineering services associated with the Sanitary Sewer Evaluation Study in the amount of$87,985.00. 265 January 22,1998 12.11. Consider payment to Reconstruction Specialties Co for the drainage and site work at Old Settlers Park at Palm Valley ballfields in the amount of$14,453.31 12.I. Consider final payment to Reddico Construction Co., Inc. for the Peachtree Valley Drainage Improvements in the amount of$2,100.00. • 12.J. Consider payment to Spencer Godfrey Architects for architectural services associated with the design of the Recreation Center in the amount of$19,425.00 MOTION: Councilman Joseph moved to approve the disbursements. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka Councilman Stewart ACTION: The motion carried unanimously. NEW BUSINESS: 13.A. Consider directing the City Manager to respond to Brushy Creek Municipal Utility District's request for annexation. A presentation was made on this item earlier in the meeting. MOTION: Councilwoman Chavez moved to direct the City Manager to write a letter to Brushy Creek MUD Board of Directors informing them that it is was not in the best interest of the City to annex Brushy Creek MUD. Councilman Joseph seconded the motion. VOTE: Ayes Councilman Morgan • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka 266 January 22,1998 Councilman Stewart ACTION: The motion carried unanimously. CITY MANAGER'S REPORT: None COUNCIL COMMENTS: Councilman Morgan announced that the Public Library is now open on Sundays 2:00 • p.m. to 9:00 p.m. and opens at 9:00 a.m. Monday through Saturday. He wished Bob McIntyre good luck in his move to Florida. Councilwoman Chavez wished Jerry Ryan and Joanne Land a speedy recovery and congratulated Amelia Sondgeroth on her new position. Councilman Joseph wished Joe Vining, Jerry Ryan, Rick Stewart, and Joanne Land a speedy recovery. Mayor Culpepper noted that a public hearing will be held by TxDOT on February 3, 1998 on SH-130 at Hopewell Middle School. He asked the Council to attend because they will need to send a resolution of support on a route to TxDOT. He added that a presentation will be made on SH-130 at the first Council meeting in February and the resolution of support will be on the agenda for the second meeting in February. • EXECUTIVE SESSION: 16.A. Executive Session as authorized by §551.071 Government Code, related to pending or contemplated litigation,to wit: 1 City of Round Rock vs.First Air Express, et al The Council entered into Executive Session at 8:12 p.m. 16.B. Executive Session as authorized by §551.072 Government Code, related to contemplated purchase of real property. 1) Drainage easement from Marilyn Pinson 2) Campbell/Clark proppM The Executive Session was adjourned back into Re�lar Session at 9:00 p.m. • ACTION RELATIVE TO EXECUTIVE SESSION: 17.A. Consider discussion and/or action related to pending or contemplated litigation, to wit: 1 City of Round Rock vs. First Air Express et al No action was taken on this item. 267 January 22,1998 17.13. Consider discussion and/or action related to contemplated purchase of real 12rOPPM. 1) Drainage easement from Marilyn Pinson MOTION: Councilman Joseph moved to pay Marilyn Pinson $10,000 for the drainage • easement. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka Councilman Stewart ACTION: The motion carried unanimously. 2) Campbell/Clark PropertX • MOTION: Councilman Joseph moved that the City Attorney proceed as discussed in Executive Session. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka Councilman Stewart ACTION: The motion carried unanimously. ADJOURNMENT: There being no further business, the meeting adjourned at 9:02 p.m. Respectfully Submitted, anne Land, Assistant City Manager/ City Secretary 266 February 12,1998 The Round Rock City Council met in Work Session and Regular Session on Thursday,February 12,1998 in the City Council Chamber, 221 E. Main Street. CALL WORK SESSION TO ORDER-6:00 P.M. ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, • Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. WORK SESSION: 3.A. Consider a presentation concerning SH-130. Presentations were made by Carter & Burgess, TxDOT's consultant, the City's consultant for the Transportation Master Plan, Rust Lichliter/Jameson. Henry Pearson, representative of Carter & Burgess stated that his firm is under contract with TxDOT to conduct preliminary studies and work for Segment A of SH-130 which is in the Round Rock area. Pearson outlined the six proposed routes and the • State's technically preferred alternative. He explained how the routes were evaluated using an Evaluation Matrix. He noted that the matrix is used to determine which route is better than the others. He added that after an evaluation of the entire process was made, the technically preferred alternative, also known as W-2, is the route engineers working on the project for the past four years have determined is the best route for SH- 130. This route will serve the purpose and needs of the project which is to relieve traffic on IH-35. Mr. Pearson said, "According to traffic projections the route along the alternatives W-1, W-2, and W-3 in the Round Rock area would carry at least 50% more traffic than those routes to the east. The alignment followed by W-1 and W-2 have appeared on planning documents in the City of Round Rock since 1986, also appearing • in the Austin Transportation Study plan and. others. The City of Round Rock has required new development along W-1 and W-2 routes to reserve areas to be utilized as right-of-way for SH-130. Those responsible for area development have assumed the route through the Round Rock area would be along W-1 and W-2 alignment, therefore, they have planned the developments accordingly." 269 February 12,1998 Roland Gamble, representative of Rust Lichliter/Jameson, who was commissioned to create the City's Transportation Master Plan, said that the State and Federal law requires the State to go through,a process to determine where a facility is to be built. The process includes an environmental overview, corridor analysis, and public • input. Currently they are in the process of verifying the State's technically preferred alternative and further traffic evaluations as part of the process. In conjunction with the planning for Round Rock Transportation Plan, alternatives for SH-130 were studied independent from those of Carter &Burgess.- A third alternative was studied which will be called the SH-45 alternative and addresses that part of SH-130 north of SH-45 and overlays the State's technically preferred alternative. This area was studied as an arterial roadway from US 79 to the proposed SH-45 to protect future options for the construction of SH-130 north of Georgetown. This arterial will be a road in the Transportation Plan and maximize the right -of-way acquisition through donation or the subdivision process. He added the • road would be like McNeil Road or Gattis School Road and not a highway or freeway. He noted that the State's technically preferred alternative provides the most positive impact on IH-35 and on the City's transportation network. The technically alternative route will require the construction of the entire facility which may not be the most judicious use of limited funds that are available. Mr. Gamble recommended that the City adopt the SH-45 alternative because, "The SH-45 alternative would balance impacts to the Round Rock residents with traffic congestion relief on IH-35. It will maximize use of limited funds to construct as much as possible of SH-130. It will also expedite the construction of SH-45 from IH-35 over to SH-130. It will build only the; high traffic volume sections of the highway initially • making toll road financing more feasible which should allow for expedited construction and differs construction cost for the SH-130 project north of SH-45 well into the future. The SH-45 alternative will make SH-45 between IH-35 east to SH-130 a critical link in the SH-130 project and will allow Williamson County and City of Round Rock to focus time and money on the acquisition of right-of-way for SH-45 and for the SH-130 that will be constructed in the area. The SH-45 alternative will delay the building of a SH- 270 February 12,1998 130 toll road north of SH-45 into the future and will give the transportation system an opportunity to mature and take advantage of technology developments which may reduce the need for a future toll road but all this is based upon the fact that we reserve in the plan SH-130 up to north of Georgetown. The SH-45 alternative will also delay the impact of SH-130 on the homeowners along the proposed route in Williamson County • for as many years as possible, and will allow more time for the local governments to acquire right-of-way along the State's technically preferred alternative through donation or subdivision and keep the option of extending it to the north." Councilman Stluka asked how SH-45 will affect Louis Henna Boulevard as it crosses IH-35 to link with SH-130. Tom Word responded that, "The State is trying to make a big push to connect RM 620 to FM 1325 and then over to the Interstate and take care of the congestion problems where Mopac ends because it stops into an arterial with traffic signal giving a stronger impetus on the early construction of SH-45 instead of the last phase of the development. The City is concerned that this area is a critical link to SH-130 and as a priority link will fit well into the needs of Round Rock into the future." • Councilman Stluka said that area is a critical link because of the extension of Loop 1 and SH-130 possibly being a toll road that will carry traffic from 183, Cedar Park, Leander, and the area north of RM 620 to the SH-45 access to get to SH-130. Tom Word gave a scenario of what would happen if an arterial connection is not built to the north and how the traffic would try to get to SH-130. He added that if a north/south corridor is not developed to feed traffic to the major infrastructures such as IH-35 and SH-130 the only option is to come through town on US 79 or Mays Street and try to get on an already congested IH-35 or to use County Road 122 or FM 685 knowing those roads cant handle that kind of traffic emphasizes the importance of an arterial. Word also explained why funding was affecting construction of the major roads and why toll roads were being considered. Councilman Stewart asked if SH-130 was not built north of SH-45 to Georgetown how much money would be saved. Word said around $100 million in construction cost but there are other costs associated with making that work. Priorities for SH-45 will be moved up and certain costs will be deferred to a later point in the future. Word added 271 February 12,1998 that one big thing this alternative does is it allows some time to allow the systems to really mature and get the City's transportation plan and arterial network going and see how it all works and see what the demand really is in the future while preserving the opportunity should it arise in the future. • Mayor Culpepper recognized David Kopp, TxDOT's newly appointed project manager for SH-130, and thanked everyone for their input and e-mail. He said that there was some concern because the Council had not taken a stand like Pflugerville, Travis County, and Williamson County. Since the technically preferred route was the only route for some time the Council asked for a work session on alternatives to what TxDOT presented at their public hearing. The Council will take some type of action g reg ardin SH-130. Councilman Stluka asked what solution there might be to have the least amount of disruption to what's already built on Louis Henna Boulevard and the intersection of IH-35 and FM 1325. Tom Word responded that the SH-45 link on Louis Henna Boulevard between the Interstate and SH-130 needs to be upgraded to a free way no later than the day that SH-130 opens. It needs to be ready to handle traffic because of the tremendous demand that is going to exist on that.road to SH-130 so it's important for the Ci and the safe of the community and businesses. He said he envisions the City safety ty SH-45 alternative as a full freeway between the Interstate and SH-130 with direct connections off the Interstate to the north main lane to main lane and direct connections main lane to main lane from SH-45 to SH-130 which will handle traffic for a number of years. In response to Councilman Stluka's question Mr. Word explained how an arterial built from US 79, on the current:SH-130 right-of-way, to the intersection of Louis Henna • Boulevard and SH-130 would tie together. He added the design that is being planned by TxDOT for IH-35 and SH-45 would resemble the north intersection of Loop 1 and Highway 183 in Austin. Councilman Morgan asked if the City's proposal of the SH-45 alternative is acceptable to TxDOT is the status of the SH-45 and Loop 1 design in line to connect with SH-130 or will one be delayed. Word explained that SH-45 had an approved 272 February 12,1998 environmental document a number of years ago so there was some basic schematics that existed and a lot of work that has been done but because of the time that has gone by there is a federal requirement that every three years an update of the information is needed. Currently that information for SH-45 is being done and the appropriate changes are being done because of development patterns. Loop 1 did not have any • such documents so they are having to go back and do some of the steps. So there is about a year difference between the timing of the approvals of those two. Mayor Culpepper said an action item regarding SH-130 will be considered at the Council's next meeting and the resolution will be presented to the proper authorities. He added, "As I have said before, ultimately its going to be the State's decision where the route of SH-130 goes and, hopefully, we can influence them with our resolution but its ultimately their decision so we will see what happens." There being no further presentations or questions, the meeting recessed at 6:52 p.m. CALL REGULAR SESSION TO ORDER-7:00 P.M. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session Tanuary 22, 1998 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 273 February 12,1998 Mayor Culpepper dispensed with the order of the agenda with the unanimous consent of all the Councilmembers present. The following item was addressed by the Council. 9.C. Consider a proclamation proclaiming Career and Technology Education • Week. Mayor Culpepper read the appropriate proclamation and presented it to Gary Madsen, District Supervisor, Career & Technology Education. Students from the area high schools introduced themselves. CITIZENS COMMUNICATIONS: David Jakob, 1512 Laurel Oak Loop in Forest Ridge Subdivision, presented a petition to the Council of 702 residents from Forest Creek Subdivision , Forest Ridge Subdivision, High County Subdivision, Morningside Meadows Subdivision, Oak Bluff Estates, Red Bud Acres, and The Reserve at Oak Bluff who oppose any changes to the Williamson County "technically preferred route' of SH-130 because they "made a conscientious and informed decision to purchase property in this part of Round Rock, • partly based upon the location of the technically preferred route." Further they want alternatives W-3 and W-4 to be immediately removed from consideration. They requested the City Council's full support in removing W-3 and W-4 from consideration before it goes to the federal level. Jerry Cooper, Oak Bluff, said 285 residents in Oak Bluff support TxDOT's technically preferred route and are opposed to all the other alternate routes. He asked the Council to "not allow this 11f hour change and impact the Oak Bluff homeowners and support the originally proposed and purchased W-2 route." David Wright, Reserve of Oak Bluff, voiced his support of keeping the original route for SH-130. • Ken Rostron, Forest Creek, asked the Council "to carefully consider our input and not add to the storm but calm it. Dori t veer from a 10 year planned route and remove W3, 4, 5, and 6 from your thoughts and support the technically preferred route known as W-2 ." 274 February 12,1998 Susan Lobsence, 37 Meandering Way, presented a prepared statement by the Oak Bluff Estates Homeowners Association Board President Mike Helsel opposing all but the preferred route for SH-130. Ralph Ott, Forest Creek, urged the Council to support the technicaly preferred route W-2 for the routing of SH-130 Segment A and to.eliminate alternatives W-3, 4, 5, • and 6 from consideration. Nancy Clopp, Forest Creek, said the W-3 and W-4 routes will impact the quality of life as well as the property values in her neighborhood. She asked the City to support the technically preferred alternative. John Obecwortman, .Forest Creek, indicated his support for the technically preferred route. Rodney Howard, President of the Rolling Ridge Homeowners . Association, expressed his concern of the technically preferred route because-of the impact it will cause the residents. He said he had a petition of 750 residents opposing the W-2 route. Michael Rooch, 2401 Beven Cove, Rolling Ridge, said he was opposed to the W-2, 3, and 4 routes and supports W-5 and W-6 because they do not pass through Hutto but near Hutto. He added that he has not had any business dealing with the Council in the past. He asked the Council to choose a route that is less intrusive to Round Rock. Mike Solis, 2400 Bevin Cove in Rolling Ridge, expressed his concern of the technically preferred route and the impact that it will cause to the residents. He read a prepared statement that he sent to the Council by e-mail regarding major issues that need to be looked at as far as route selection. He asked the Council not to make any rash decisions. Mike Sheppard, 2137 Green Oaks Circle, asked that the alternative routes be evaluated not only from a monetary standpoint but from a quality of life standpoint. • He used a chart that showed how the property values and tax revenue would affect homes within 500 feet and 1000 feet,of a six lane highway. Bob Perry, Forest Ridge, expressed his concern of his property values being decreased if the W-3 option is used. 275 February 12,1998 Jim Howard, Forest Creek, said he did a lot of research before he moved into his home and is very concerned with alternate routes. He asked the Council not to consider alternate routes and to keep the original route. Tony Delgado, Forest Creek, said he made a decision to purchase a home based • on the information they were aware of at the time and feels that the route should not be changed. He asked that W-2 remain as the preferred route or choose a route that everybody can agree on. Walt Peters, 1745 Fort Grant, said he supports the Hutto route and the Council should figure out what is the most cost effective alternative for the City. He added that a north-south thoroughfare for the City is desperately needed. He proposed that the SH-130 right-of-way in Round Rock be converted to parkland. James Babka, 3820 Royal Troon Drive, said he wanted to see some emphasis on making sure that the toll road status for this road to be temporary whether that's 10 or 20 years or as long as it takes to pay off the road rather than a permanent situation. He • expressed his support of the originally planned W-2 route. John Gordon, 1007 Green Meadows, resident of Mesa Village, said his neighborhood is not along any of the alternate routes but is a part of east Round Rock. He expressed his concern of the technically preferred route and how it will impact the residents. He asked the Council and City Manager to conduct a survey of the 268 homes in Mesa Village to ascertain the percent of residents who really is going to be using SH-130 given the latest projection of where SH-130 will go. He said routes 1,2,3,and 4 are not appropriate for the long term health of east Round Rock. He urged the Council to look at the 685 route which is clearly the most economical route. Scott Prothero, 1752 Fort Grant Drive, asked that the route for SH-130 "be • pushed out as far east as possible." P Mayor Culpepper er said he received an e-mail from Mike Lesticko who said that Y W-3 or.W-4 would be reasonable alternatives and the route chosen should be as far from residential areas as possible. 276 February 12,1998 Kent Chambers, 1708 Fort Grant in Round Rock Ranch, opposed the W-2 route because it will be going adjacent to the street he lives on. There are a lot of children that live in the neighborhood and the noise and pollution will not be good for the residents. Mike Kipschum, Round Rock Ranch, expressed his opposition of the W-2 route. He said a route is needed that does the least harm for the neighborhood. • Marvin Elliott, Apache Oaks, expressed his concern that he will be in the center of two proposed major highways, FM 1460 and SH-130. He asked the Council to consider the far east route. Cornella Ferrell, Round Rock Ranch, asked what the purpose of the road was and if it was for commuter traffic or for a bypass. She said if it's a bypass then it should loop around and be a tollway to take the trucks that are going north and south and free the Interstate for the commuter traffic. She said that she opposed the W-2 route. Earl Hairston, Chestnutt Circle in the Woods Subdivision, said he does not live in any of the subdivisions that will be impacted by the highway. He said that the technically preferred route as it stands now is not a win-win situation and Round Rock • should not have to accept a no win situation. He added that what matters now is basically the interest of each one of the subdivisions and the neighborhoods. Everyone feels that their home and property is valuable and the quality of life will end if technically preferred routes and technical recommendations are allowed to dictate quality of life. He urged the Council in their recommendation and resolution to continue talking with the citizens and set the standards for TxDOT and dont let them dictate the standards for Round Rock values. Mrs. Rodney Howard said that she does not support the W-2, 3, or 4 routes. She supports the W-6 route. Russell Shock, Forest Creek, said an important aspect is to understand what the • highway purpose is for whether for commuter traffic or truck traffic and based on what is on the maps he prefers the preferred route W-2 and if it could be moved further east that would be great. 277 February 12,1998 Joe Gorney, Round Rock Ranch, expressed his concern on how close the highway will be to the homes. He said the right-of-way can be an asset and not a liability regardless of where it goes but opposed the W-2 route. John Urman, 1205 Rolling Ridge Drive, asked the Council to have some vision • for the City and consider what it will be in ten years if the road is placed on the east side. Vince Brusom, Round Rock Ranch, said he doesn't want it in anybody's backyard. He wants the road to go out to,685 because a route is needed to relieve the traffic on IH-35. Chris Wheeler, Forest Creek, said clearly the choice of everyone is to push it to Hutto but if faced with a choice then the obligation of the Council is to go with the proposed route. Paul Allen said Mokan is going to built over a major drainage pond. Steven Schwartz, Rolling Ridge, expressed his concerns of the preferred route. • Lou Beam, Rolling Ridge, said that the numbers need to be analyzed and Round Rock needs to make the statement that "we want this thing out east. It's the best thing for Round Rock and let's do the best thing for Round Rock." Kirk Hill, High Country, expressed his, support of W-5 and W-6 and urged the Council to ask TxDOT to reconsider these routes. Ben Tate, Old Oaks, said he did not know which route will affect him but the whole City should say "we don't want that lets put it outside of our City and not divide it." Robert Clove, South Creek, said as a City the consensus should be to move the road to the Hutto route which might save some money. • Mayor Pro-tem Palmer noted that at the TxDOT public hearing held at Hopewell Middle School, someone was there with a petition of 160 names from Hutto opposing the route in their area. C. B. Lawrence, Round Rock Ranch, said the fairness issue is not just on the east side of Round Rock it goes for the,west as well. He said he agreed with the notion that this is going to divide rather than bring together the community and it is up to the 278 February 12,1998 Council to set an example for the young people and citizens in being worthy of the trust of the voters who put them on the Council and "to be courageous and stand up to TxDOT and say it's not right let's do something to make it right." There were no additional citizen comments. Mayor Culpepper dispensed with the order of the agenda with the unanimous • consent of all the Councilmembers present. The following item was addressed by the Council. 13.A. Consider a resolution authorizing the closing of streets on May 23-24, 1998 for Fiesta Amistad. Andy Martinez, President of El Amistad, requested permission to close Main Street from Mays Street to Sheppard Street and Lampasas Street from Liberty Street to Bagdad Street from 5:00 p.m., Saturday, May 23rd to 1:00 a.m., Monday, May 25th for their annual Fiesta. The Police Chief, Fire Chief and downtown merchants were contacted and they expressed no concern with the request. Mr. Martinez added that the two residents on Sheppard Street will have access to their homes. • Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, El Amistad has requested that Main Street from Mays Street to Sheppard Street, Lampasas Street from Liberty Avenue to Bagdad Avenue, and Sheppard Street from Liberty Avenue to Bagdad Avenue be closed from 5:00 o'clock p.m. on May 23, 1998 until 1:00 o'clock a.m. on May 25, 1998 for the organization's annual event known as Fiesta, and WHEREAS, the City Council wishes to grant such request, Now Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF ROUND ROCK,TEXAS, That Main Street, Lampasas Street, and Sheppard Street be closed as set forth above. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. • RESOLVED this 12th day of February, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. 279 February 12,1998 VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. PROCLAMATIONS: 9.A. Consider a proclamation proclaiming February 13, 1998 as Library Volunteer Day. Mayor Culpepper read the appropriate proclamation and presented it to Library Director Dale Ricklefs and Helen Klenz, Administrator of the Library Volunteer Program. 9.B. Consider a proclamation proclaiming the week of February 14, 1998 as Salute to Hospitalized Veterans Week. Mayor Culpepper read the appropriate proclamation. He will present the proclamation to Rita Fitch on Friday,February 13th. 9.C. Consider a proclamation proclaiming Career and Technology Education • Week. This item was addressed earlier in the meeting. 9.1). Consider a proclamation proclaiming Black History Month. Mayor Culpepper read the appropriate proclamation and presented it to Rick Thompson. PRESENTATIONS: 10.A. Consider a presentation concerning a proposed amendment to the City Code to prevent cross connection contamination in the City's water system Jim Nuse made the staff presentation. Chapter 290 of the Texas Water Code requires the City to adopt an ordinance that prevents back flow contamination into the City's water system. The Council was provided with a copy of the proposed ordinance. Staff will bring this ordinance back in two weeks for Council action. • 10.B. Consider a presentation concerningCounty Road 122. Jim Nuse made the staff presentation. Williamson County has offered the City of Round Rock $400,000 to annex County Road 122 from US 79 south to the current city limits subject to the Commissioners action. Baker-Aicklen submitted a preliminary Engineer's Opinion of Probable Cost for the improvements which consist mainly of widening the roadway to 26 feet and adding turn lanes at certain areas. The estimated cost the improvements 280 February 12,1998 is approximately $428,000. If the Council desires to proceed with the offer, the County can be notified and staff can prepare the necessary documents and bring them back for Council's action. Mayor Culpepper asked the Council to contact Nuse with their comments. 10.C. Consider a presentation concerning a 42-inch treated water bypass at the • Water Treatment Plant. Jim Nuse made the staff presentation. Late last fall, a deficiency was discovered in the water distribution system at the water plant. A bypass is needed in order to deliver water reliably. This bypass is a specialty project consisting of large pipe and valve installation tying into an existing 42-inch line. The repair that was done last fall was temporary and will require this work to facilitate the complete repair. Garney Construction is one of a very few contractors in the State able to accomplish this type of work. It is critical that the bypass be installed by the spring to ensure the plant will be able to deliver water to the customers. Staff recommended that they be allowed to negotiate a contract with Garney Construction for this bypass as • soon as possible and that the contract be awarded under the health and safety provision of the bidding statutes as opposed to a competitive bid project. PUBLIC HEARINGS: None ORDINANCES: 12.A. Consider an ordinance approving the Texas Utilities Electric CompgU Retail Base Rate Reductions as set by the Public Utility Commission. (Second Reading) Mayor Culpepper said this ordinance approves TU Electric's request for a rate reduction. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. • AN ORDINANCE APPROVING RETAIL BASE REDUCTIONS FOR TEXAS UTILITIES ELECTRIC COMPANY, PROVIDING AN EFFECTIVE DATE THEREFOR, PROVIDING CONDITIONS UNDER WHICH THE RATE SCHEDULES AND SERVICE REGULATIONS OF TEXAS UTILITIES ELECTRIC COMPANY MAY BE CHANGED, MODIFIED, AMENDED OR WITHDRAWN, FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS.ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. 281 February 12,1998 MOTION: Councilman Stewart moved to adopt the ordinance. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 12.B. Consider an ordinance concerning speed zone changes on Louis Henna Boulevard from 200 feet east of Greenlawn Boulevard to the Round Rock city limit west of Meister Lane, and from the Round Rock city limit east of Meister Lane to the Round Rock city limit at the M.K.T. Railroad right-of-way. (Second ReadingI Tom Word made the staff presentation. This ordinance will designate a 55 mph speed zone for: • Louis Henna Boulevard from 200' east of Greenlawn Boulevard to the Round Rock City limit west of Meister Lane and • • Louis Henna Boulevard from the Round Rock City limit east of Meister Lane to the Round Rock City limit at the M.K.T. Railroad right-of-way. There have been no since changes s ce the first reading of the ordinance. Staff recommended approval. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.502, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS CONCERNING THE SPEED ZONES ON LOUIS HENNA BOULEVARD; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem • Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None 282 February 12,1998 ACTION: The motion carried unanimously. 12.C. Consider an ordinance concerning speed zone change on High Country Boulevard from the Round Rock city limit located 0.402 miles south of Gattis School Road to Gattis School Road. (Second Reading] Tom Word made the staff presentation. This ordinance designates a 45 mph speed zone for: • • High Country Boulevard from the Round Rock City limit located 0.402 miles south of Gattis School Road to Gattis School Road. There have been no changes since the first reading of the ordinance. Staff recommended approval. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.502, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS CONCERNING THE SPEED ZONES ON HIGH COUNTRY BOULEVARD; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman • Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: . None ACTION: The motion carried unanimously. 12.D. Consider an ordinance concerning sfieed zone changes on Dell Center Boulevard from the IH-35 East Frontage Road to Greenlawn Boulevard. (Second Reading) Tom Word made the staff presentation. This ordinance designates a speed zone of 45 mph on: • • Dell Center Boulevard from the IH 35 East Frontage Road to 0.518 miles east of the IH 35 East Frontage Road and • Dell Center Boulevard from 0.518 miles east of the IH 35 East Frontage Road to Greenlawn Boulevard. 283 February 12,1998 There have been no changes since the first reading of the ordinance. Staff recommended approval. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. • AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.502, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS CONCERNING THE SPEED ZONES ON DELL CENTER BOULEVARD; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 12.E. Consider an ordinance amending the Parks and Recreation Fees. (First Reading) Sharon Prete made the staff presentation. This ordinance will establish a formal fee schedule for use of the City's facilities. A presentation concerning the fees was made at the Council's last meeting. Since that presentation a change was made to the select baseball area which is a charge of $25 per field per day for both league and tournament games. Staff recommended approval of the ordinance. The second reading of the ordinance will be held at the next Council meeting. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 1, SECTION 1.1703 AND SECTION 1.1705, • CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, BY PROVIDING FOR SOFTBALL AND BASEBALL FIELD RENTAL RATES; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer 284 February 12,1998 Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. RESOLUTIONS: • 13.A. Consider a resolution authorizing the closing of streets on May 23-24, 1998 for Fiesta Amistad. This item was addressed earlier in the meeting. 13.B. Consider a resolution authorizingthe e Mayor to execute Change Order No. 3 to Reconstruction Specialties for Old Settlers Park Drainage Project. Sharon Prete made the staff presentation. This change order is for $6,077.00 for concrete work on sidewalks, rip-rap, and headwalls, and pavement repairs as part of the drainage project at Old Settlers Park at Palm Valley. Staff recommended approval of the change order. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract ("Contract") with Reconstruction Specialties for site work improvements at the Youth • Sports Complex at Old Settlers Park at Palm Valley, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 3, Now Therefore - BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 3 to the Contract with Reconstruction Specialties for site work improvements at the Youth Sports Complex at Old Settlers Park at Palm Valley. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of February, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: • JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer r, 285 February 12,1998 Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.C. Consider a resolution authorizingthe he Mayor to execute Change Order No. • 1 to Chasco Contracting for the Vehicle Maintenance Facility and Public Works Yard Site. Jim Nuse made the staff presentation. This change order is for$8,332.00 to install a french drain system that will solve the ground water problem that was discovered during construction at the Public Works yardsite. Staff recommended approval of the change order. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract ("Contract") with Chasco Contracting for the Vehicle Maintenance Facility and Public Works Yard Site Improvements, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 1, Now Therefore • BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 1 to the Contract with Chasco Contracting for the Vehicle Maintenance Facility and Public Works Yard Site Improvements. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of February, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND,City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman • Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None 286 February 12,1998 ACTION: The motion carried unanimously. 13.D. Consider a resolution authorizing granting a 20 foot wide easement to Lone Star Gas Company for the City Library Project. Jim Nuse made the staff presentation. This resolution will grant a 22 foot easement to Lone Star Gas Company to relocate two gas lines that are in the alley behind the Library. The easement is along • the west property line of the Library project and relocation of the gas lines will accommodate the new construction on the Library. Staff recommended approval of this item. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, Lone Star Gas Company has requested an easement in order to provide for the relocation of gas lines made necessary by the construction of the new addition to the City Library, and WHEREAS, the City Council wishes to grant Lone Star Gas Company's request, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an easement in order to provide for the relocation of gas lines made necessary by • the construction of the new addition to the City Library, a copy of which is attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of February, 1998. CHARLES CULPEPPER, Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 287 February 12,1998 13.E. Consider a resolution authorizing the Mayor to execute Amendment No. 1 to the professional services agreement with Martinez, Wright & Mendez, Inc. for platting the properties that front on the limits of the East Main Street Improvement Project. Jim Nuse made the staff presentation. The 1996 General Obligation Bonds • approved for street improvements included Old Settlement Road, a private drive, which is an extension of East Main Street. To proceed with these improvements it is necessary to convert this private ingress/egress easement to public right-of-way. To accomplish this, the City entered into an professional services agreement with Martinez, Wright and Mendez, Inc., on May 19, 1997, to plat the properties served by this access easement and dedicate by subdivision plat the right-of-way necessary for these street improvements. These nine properties were previously divided out of approximately 29 acres by an unrecorded plat while they were out in the County. This platting process involved considerable more work than anticipated in the deed research and surveying of the properties. This amendment will provide for this additional work and effort to • accomplish the platting process for a cost of$12,883.00. Staff recommended approval of the change order. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock previously entered into an agreement ("Agreement") with Martinez, Wright & Mendez, Inc. for engineering services for platting the properties that front on the limits of the East Main Street Improvement Project, and WHEREAS, Martinez, Wright & Mendez, Inc. has submitted Amendment No. 1 to the Agreement to include additional services provided in preparing a subdivision plat of the properties adjoining Old Settlement Road, and WHEREAS, the City Council desires to enter into said Amendment No. 1 to the Agreement with Martinez,Wright&Mendez, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the • City Amendment No. 1 to the Agreement with Martinez, Wright & Mendez, Inc., to include additional services provided in preparing a subdivision plat of the properties adjoining Old Settlement Road The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of February, 1998. CHARLES CULPEPPER, Mayor 288 February 12,1998 City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Joseph seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.F. Consider a resolution authorizing the Mayor to execute an interlocal governmental agreement with the Round Rock Independent School District for high school liaison officers. Buster Kuhlmann made the staff presentation. This resolution authorizes the Mayor to sign an interlocal agreement with the Round Rock Independent School District to provide a high school liaison officer. • This agreement will enable the City of Round Rock to provide the manpower for one year to implement the program designed to provide a safe environment in the Round Rock High School. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, V.T.C.A., Government Code, Chapter 791, the Texas Interlocal Cooperation Act, provides that any one or more public agencies may contract with each other for the performance of governmental functions and services under the terms of the Act, and WHEREAS, the Round Rock Independent School District ("District") desires to have two liaison Police Officers at Round Rock High School, and WHEREAS, the City of Round Rock wishes to enter into an Interlocal Agreement for In School Officers ("Agreement") with the District to provide for two liaison Police Officers at Round Rock High School, Now Therefore • BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City said Agreement, a copy of same being attached hereto and incorporated herein for all purposes. . The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. 289 February 12,1998 RESOLVED this 12th day of February,1998. CHARLES CULPEPPER, Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.G. Consider a resolution authorizing the Mayor to submit a grant application to the Criminal Tustice Division for an officer to continue the Community Oriented Police Services (C.O.P.S.) progam. Buster Kuhlmann made the staff presentation. This • resolution authorizes the Mayor to sign a grant application to fund the fifth year of a five-year grant program for the Community Oriented Police Services program. This grant will enable the City of Round Rock to provide the manpower to implement the program designed to form a partnership between the community and the police to reduce crime and the fear of crime. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the Office of the Governor, Criminal Justice Division (CJD), has grant funds available to cities for various law enforcement projects, and WHEREAS, grant funds are available through the State of Criminal Justice Planning Fund (Fund 421) for ,manpower necessary to implement the Community Oriented Police Services (C.O.P.S.) program, designed to form a partnership between • the community and the police, utilizing a problem solving approach toward decreasing crime and the fear of crime, and WHEREAS, in the event of loss or misuse of CJD grant funds, the City of Round Rock assures that the funds will be returned to CJD in full, and WHEREAS, the City Council wishes to make application for the grant to provide financial assistance to continue the above-described program, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to make the necessary application for the above-described grant. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and 290 February 12,1998 that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code,as amended, and the Act. RESOLVED this 12th day of February,1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: • JOANNE LAND, City Secretary MOTION: Councilman Joseph, moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.H. Consider a resolution authorizingthe e Mayor to submit a grant application to the Criminal Tustice Division for a middle school liaison officer to continue the Safe and Drug Free Schools program. Buster Kuhlmann made the staff presentation. This resolution authorizes the Mayor to sign a grant application to fund the third year of a five-year grant program for the Safe and Drug Free Schools program. This grant will enable the City of Round Rock to provide the manpower to implement the program designed to promote drug and weapon free environments in the middle schools. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the Office of the Governor, Criminal Justice Division '(CJD), has grant funds available to cities for various law enforcement projects, and WHEREAS, grant funds are available through the Safe and Drug Free Schools Act for manpower necessary to implement the Middle School Liaison Officer Program, and WHEREAS, in the event of loss or misuse of CJD grant funds, the City of Round Rock assures that the funds will be returned to CJD in full, and WHEREAS, the City Council wishes to make application for grant funds to provide financial assistance to continue the above-described program,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to make the necessary application for the above-described grant. 4n 291 February 12,1998 The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of February, 1998. • CHARLES CULPEPPER,Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.I. Consider a resolution authorizing the Mayor to execute an agreement with the Telecommunications Infrastructure Fund Board for the library to provide internet access into the access into the librar��uter system. Dale Ricklefs made the staff presentation. In October, the Council approved the submittal of a grant application for the Library to provide internet access into the Library computer system. The Library was awarded the full grant of$43,300. This resolution formally accepts the grant. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock wishes to provide external internet access into the library computer system through the Connectivity Grants for Public Libraries Program ("Program'), and • WHEREAS, the City has filed a grant application with the Telecommunications Infrastructure Fund Board for funds to establish the Program, and WHEREAS, the grant application has been approved by the Telecommunications Infrastructure Fund Board, which has submitted a Grant Acceptance Agreement to the City to fund and establish the Program, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Grant Acceptance Agreement with the Telecommunications Infrastructure Fund Board to provide external internet access into the library computer system through the Connectivity Grants for Public Libraries"Program, a copy of said Agreement. being attached hereto and incorporated herein for all purposes. 292 February 12,1998 The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of February,1998. CHARLES CULPEPPER, Mayor • City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro- tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.T. Consider a resolution authorizingthe Mayor to execute Change Order No. 1 with Cunningham Constructors & Associates for the Tower Drive Pump Station Improvements. Jim Nuse made the staff presentation. During construction, improvements were identified and initiated the Tower Drive Pump Station. Since the Contractor was on-site and could accomplish the tasks easily and efficiently. Staff recommended awarding this Change Order in the amount of $5,713.80 to Cunningham Constructors Inc. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract ("Contract") with Cunningham Constructors & Associates for the Tower Drive Pump • Station Improvements, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 1, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 1 to the Contract with Cunningham Constructors & Associates for the Tower Drive Pump Station Improvements. The City Council hereby finds and declares that written notice of the date, hour, place and.subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times'during which 293 February 12,1998 this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of February, 1998. CHARLES CULPEPPER, Mayor City of Round Rock,Texas ATTEST: • JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: None • DISBURSEMENTS: 15.A. Consider payment to Austin Traffic Signal Construction Company for the construction of a traffic. light on Louis Henna Boulevard at the Target/Wal-Mart intersection in the amount of$4,300.00. 15.B. Consider payment to Baker Aicklen & Associates, Inc. for the Greenlawn Boulevard extension and IH-35 interchange schematic in the amount of$47,840.40. 15.C. Consider payment to Chasco Contracting for the Public Works Facility and Vehicle Maintenance Project in the amount of$137,633.31. 15.D. Consider payment to Cunningham Constructors & Associates, Inc. for the Tower Drive Pump Station Improvements in the amount of$1,712.00. • 15.E. Consider payment to T. F. Harper Construction Company for the Police Department Addition and Remodel Project in the amount of$61,253.16. 15.F. Consider payment to Martinez, Wright & Mendez, Inc. for engineering services associated with the Downtown Street and Drainage Improvements in the amount of$10,301.20. 294 February 12,1998 15.G. Consider payment to Reconstruction Specialties Co. for the drainage and site work at Old Settlers Park at Palm Valley ballfields in the amount of$6,077.04. 15.H. Consider payment to Rust Environment & Infrastructure, Inc. for engineering services associated with the Master Transportation Plan in the amount of $24,900.00. • MOTION: Councilman Joseph moved to approve the disbursements. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. NEW BUSINESS: None CITY MANAGER'S REPORT: Bob Bennett said the quarterly report on the City's Investment Portfolio, which is in terrific shape", was provided to the Council. Staff also provided information on the City's Health Insurance Plan which is also "in terrific shape." Bennett added that the City is now in possession of a number of computer runs that begin to model the City's traffic. He said, "We really do know where the traffic is coming from and what we are generating." Examples are McNeil Road has a design capacity of 50,000 vehicles a day, the route of SH-130 north of US 79 in the year 2020 is projected to have 40,000 vehicle trips a day. The east to west feeder to a center, which is IH-35, bounded on the north by FM3406 and on the south by FM 1325, which is the center of Round Rock, generates 100,000 vehicle trips a day. Bennett said, "What we are talking about is building something that we are going to use not somebody else. We are the problem and this is the problem we are trying to solve. COUNCIL COMMENTS: Councilman Morgan thanked all the citizens who took their time, effort, and energy to come to the meeting to voice their concerns on an issue that is important to everybody. He added the Council shares the same interest on the subject. 295 February 12,1998 Councilman Stewart said he echoed Councilman Morgans statement and was most pleased and impressed by the turn out,the sincerity in which the presentations were made, and the civility that the citizens of Round Rock demonstrated in their presentations. • Mayor Pro-tem Palmer said he was glad to see the citizens come to the meeting to express their different views regarding the highway issue. Councilwoman Chavez added, "and the underlying concern that we need to be united Round Rock and we are all looking for the best for our citizens." Councilman Joseph thanked everyone who came to the meeting and apologized for not responding to everyone who sent him an e-mail because he experienced some computer problems. So if anyone who sent an e-mail and did not get a response please resend it. He added that he has a new granddaughter Alexandra J. Robinson who was born on January 27th at 12:21 p.m. and weighed 81bs. 9 oz. and was 21-inches long. Mayor Culpepper thanked everyone for attending the meeting. • ADTOURNMENT: There being no further business, the meeting adjourned at 9:52 p.m. Respectfully Submitted, qjjanne/Land, Assistant City Manager/ City Secretary 296 PAGES 296 THROUGH 300 WERE INTENTIONALLY LEFT BLANK. CITY COUNCIL MINUTES CONTINUE IN BOOK 38 • • 297 298 299 300