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MINUTE BOOK 36 1997-1997 1 January 23, 1997 The Round Rock City Council met in Regular Session on Thursday, January 23, 1997 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE: Mayor Culpepper asked the Boy Scouts from Troop 157 to lead the Council in the Pledge of Allegiance. The Boy Scouts introduced themselves and added that they were in the process of completing their Communications Merit Badge. • ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Piro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session January 9, 1997 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: S.A. Ruth Koughan -Downtown Business Association. Ruth Koughan introduced Carol Kaffmual, President of the Downtown Business Association. Ms. Kaffmual thanked everyone that participated in the Chocolate Affair. She presented a check for $3,192.69 to Rick Akins, President of the United Way, which were proceeds from the event. Akins thanked Kaffmual and the Downtown Business Association. He said that the United Way raised $459,459 and their original goal was $420,000 so they have not only reached it but surpassed it. Mayor Culpepper announced that the owner of the Nelson Building, which recently burned, informed him that the building will be rebuilt. John Gordon, President of the Mesa Village Homeowner Association, said that the Homeowner's Association met and voted to undertake two projects and work with the City on 1) erecting a fence on the east side of Mesa Village Park playground to protect the children, and 2) modifying the traffic flow that has developed due to Hopewell Middle School. Gordon also recommended that a four way stop be place on Mesa Park Drive and Wayne Drive to help reduce 2 January 23, 1997 the traffic speed through that area. He noted that the criteria for the stop sign can be the same as for the stop sign on Chisholm Valley Drive and Frontier Trail. Gordon thanked the Council for the Community Policing Officers in their neighborhood. PROCLAMATIONS: Mayor Culpepper read a proclamation recognizing Hopewell Middle School .Junior Civitan Club. The purpose of the Junior Civitan Club is for young people to join together to aid people with disabilities, assist those less fortunate, promote environmental awareness, help stop • the abusive use of drugs and give community and school assistance in selected areas. Arthur e Bryan II of Hopewell Middle School accepted the proclamation. Mayor Culpepper invited everyone to Hopewell Middle School on Sunday, January 26, 1997 at 2:00 p.m. when the Junior Civitan Club will be chartered. PRESENTATIONS: 7.A. Consider a presentation of the Local Legends Awards by the Historic Preservation Commission. Bob Brinkman, Chairman of the Historic Preservation Commission, said that Local Legends are individuals who havehad a positive and lasting impact on culture, development, and history of the community and exemplifies the very essence of Round Rock. He introduced Pete Correa as the first recipient of the 1996 Local Legends of Round Rock Award. "Pete Correa has been a familiar face in Round Rock for quite a number of years. He has lived in this area all of his life. He was born in Taylor, and attended Round Rock schools, • graduating from Round Rock High School in 1966. He worked in Big Boy Hester's automotive shop for 7 years, then opened his own garage in 1976, which, 21 years later, is still in business right here in downtown. Many people know Mr. Correa from his long service on the Round Rock City Council, serving from 1978 to 1991. During those years he was known as an accessible and responsive representative of the citizens. His community involvement also includes El Amistad and St.William's Catholic Church, which he attends with his wife, Julia and children,Laura and James. As a friend and neighbor,he embodies the spirit of Round Rock." Mario Carlin, member of the Historic Preservation Commission, introduced Tom Lopez as the next recipient of the 1996 Local Legends of Round Rock Award. He said, "Tom Lopez exemplifies the true meaning of the word Round Rock Legend. He was born in McNeil, Texas, in 1927 into a family of six brothers and six sisters. He attended school in McNeil for six years and was the first Hispanic male to graduate from Round Rock High School in 1948. He married and the raised a family of four. He and his wife have thirteen Linda Molina m 1949 a y y . grandchildren. Shortly after his marriage in 1949, Mr. Lopez joined and served 20 years in the United States Air Force until his retirement and returned to Round Rock. He started a second career and worked at the Internal Revenue Service for 19 years. After once again retiring, he started working in the Round Rock Independent School District and served the School District for six years before retiring from active employment this past December. 4 �1I January 23, 1997 Mr. Lopez has been very active in several organizations in the community. He is an active member of El Amistad Club of Round Rock, member of the American Legion Post #447, served three terms on the Round Rock City Council, served on the Round Rock Recreation Community Services Council, a Little League Baseball coach and Board, a member of the y g , member of St. William's Catholic Church. He has also served as an officer and in many leadership positions of these organizations. He has been a leader wherever he has lived, he was • able to overcome poverty, discrimination, a lack of Hispanic role models, and developed a can do philosophy." Bob Brinkman introduced Harriet Rutland as the last recipient of the 1996 Local Legends of Round Rock Award. He said, `,`Harriet Rutland has played a large part in the preservation and rediscovery of historic Round Rock. Mrs. Rutland's background in historic preservation is well-rooted. After experiencing the restorations at Colonial Williamsburg, Virginia, Miss Harriet Irvin graduated from William & Mary, studying the renovation of old houses. Her father also learned historic preservation while in the Army in Kansas. Fortunately for Round Rock, Mrs. Rutland ended up in Central Texas, where she has had a lasting impact. She married the late Jim Rutland, who also had an interest in restoration. As a building contractor, she has undertaken the rehabilitation of several historic structures. In Round Rock, these have included the St. Charles Hotel and adjoining post office, plus the Rose Cottage and Poker Alley • in Old Town. These restorations led to the successful nomination of the Chisholm Trail District to the National Register of Historic Places. It was also part of an renaissance in local history that continues decades later. Her efforts have helped preserve our historical assets, and by extension our very identity as a community. For these reasons we offer our gratitude." Each recipient thanked the Council and the Historic Preservation Commission for the honor. Mayor Culpepper called for a five minute recess to congratulate the honorees. 7.B. Consider a presentation concerning modification to I-1 (Industrial) Zoning District. Joe Vining made the staff presentation. The proposed modification to the I-1 (General Industrial)Zoning District are as follows: A) To add offices as a permitted principal use. B) To further define permitted principal uses. These modifications are needed because of the shortage of office space in the City. Currently, developers of two projects have requested that offices be allowed in the I-1 District as a service or a supplement to the services provided in the industrial park. At the same time this amendment would clarify the provision of heavy vehicle/equipment maintenance in the I-1 zone. 7.C. Consider7.C. Consider apresentation concerning 1996-1997 Landscape 1996-1997 Landscape Fund Budget. Hugh Bender, Principal Planner, made the staff presentation. Chapter 3, 3.1101(1) of the Code of Ordinances was amended to allow for payment to the City for the removal of Protected Trees 4 January 23, 1997 when they can not be replaced inch for caliper inch on site. A budget for the fees collected under the City's newly adopted Landscape provision that are being proposed by staff are: A) 5% of all'funds will go into the General Fund for maintenance of any new landscaping planted as a result of this ordinance; B) the remainder shall be deposited into a separate special fund to be utilized solely for landscaping and irrigation projects on publicly owned lands or right-of-ways within the City. Bender outlined the following proposed budget: 1996-1997 Revenue Fees Collected to Date: $17,095 Projected Additional Fees: $10,000 Total Revenue: $27,095 1996-1997 Budget Gazebo Plaza: 20'8" caliper Live Oak $ 1,495 Tree Installation&Landscaping , $ 5,148 Walkway 1,407 Sub-total $ 8,050 Trees for Round Rock $ 3,000 (Replacement trees for IH-35) Additional 1996-97 Projects $16,045 Total $27,095 Councilman Stewart asked Bender to .keep the Council apprised on the details of the projects. • 7.D. Consider a presentation on 911/GIS/Digital Ortho Mapping_ Hugh. Bender, Principal Planner, made the staff presentation. The purpose of the presentation was to outline a proposed budget of$23,000 that was refunded by the State 9-1-1 regarding GIS and addressing. This is money that staff applied for in 1990 and were able to receive those funds. Bender presented proposals to correct and expand the City's GIS (Geographic Information System) parcel base map. The proposals included options to develop digital ortho photos (1996 bond package), with the City of Austin and CAPCO resulting in considerable time and financial savings. The other proposals were to rectify the City's base map to a higher level of real world (latitude/longitude) coordinates for cellular 9-1-1 service, and to set a network of first order control points for future survey requirements and future updates to digital ortho photos. GIS Base Map Expansion - Addition of parcels to the digital GIS base map of the ETJ, to include all parcels recently transferred from the Austin ETJ to the City of Round Rock ETJ, and • all parcels within 1/4 mile of the ETJ. Estimated Cost: $1,500 parcels x $5 =$7,500 Fundingfor or digital ortho photography ground controls - The basic project is funded through CAPCO for one foot pixel, 1" - 200' map scale black & white digital ortho. State 9-1-1 is funding the flight and most of the ground controls, as well as a portion of the photo development. The additional funds for ground control are required to allow the City to produce higher accuracy January 23, 1997. maps as proposed through the 1996 bond package, yet not funded through 9-1-1, with DEM (digital elevation models) that allow map production for terrain models with 2 foot contours. By working with CAPCO the City will realize a seamless digital ortho high resolution map for the entire Williamson, Travis, & Hays County urbanized area. There is an added benefit of utilizing area expertise in digital ortho photos and GIS in developing the specifications, bidding, and review of digital ortho photos. Approximate cost savings equals $70,000 resulting from 9-1-1 • funding and savings through tri-county joint venture. This project will allow the City to better utilize the GIS digital ortho bond money, which is scheduled to be funded in the next bond issue. Once the bond money is released, the City will be able to order, develop and receive finished product, through the CAPCO contract, within months. This will allow the City to have a finished .%� .^{I product 1 to 1-1/2 years faster than contracting'it,ourselves. Estimated Cost'$3,000 Base Map Rectification Program - This project is to hire a firm experienced in digital data, specifically GIS, to identify through GPS (Global Positioning Systems) an evenly distributed network of 1st or 2nd order GPS control points, which relate specifically to our GIS base map, and to take all of our GIS layers and rectify those GIS layers to the control points. This is the first step in correcting our base map to a higher level of accuracy for future paperless transfer of parcel information within our subdivision process, and for future cellular 9-1-1 response. Estimated Cost$8,000 Establishment of Permanent Control Points - This project would set an evenly distributed network of first order control points which will be located within the public street system. These control points then become the required survey tie for all future subdivisions, and provide for more accurate surveys. These metal caps will be placed in a sleeve and set within the pavement of public streets such that these markers will remain even when streets are repaved. The marker program has an additional benefit of providing for quick and easy control points for any future aerial, or satellite digital ortho photos, since these known points can easily be painted with the require X, so that they are visible on these photos. This proposed program can only be performed within the proposed budget by utilizing a Unit from Fort Hood, which is one of the best trained, most modern, and experienced in GPS ground controls. We arein the process of requesting the • Army to task this unit to our area for this exercise and hope to have a commitment within a month. If selected, the City would be required to pay gas, food and materials for the project. It is estimated that the cost of the Army unit performing such a task is only 10% of the cost if performed by private firms. Estimated Cost: $4,500 7.E. Consider an update on various road projects throughout the City. Bob Bennett made the staff presentation. Staff provided for the Council's discussion and direction preliminary information concerning several specific road improvements. s January 23, 1997 The Council received a draft Capital Improvements Program (CIP) which contained road projects identified from various sources within the City of Round Rock. The project sheets in the Capital Improvements Program are in their early phases of development and will be updated periodically. Also with the direction and concurrence from the Council, staff can begin to seek funding and look at various mechanisms to pay-for the roads. Tom Word outlined the following roadways that were targeted for improvement. He added that there were many roads that need improvements but the following projects were considered the highest of the high priority projects. Louis Henna @ IH-35, Option 1 -Add westbound right turn lane at east frontage road Estimated Cost- $45,000.00 Louis Henna @ IH-35, Option 2 - Add westbound through lane and westbound right turn lane at east frontage road Estimated Cost- $60,000.00 Louis Henna @ IH-35, Option 3 -Add eastbound through lane at IH-35 frontage roads Estimated Cost- $355,000.00 Louis Henna @ Wal-mart/Target Driveway - Construct traffic signal Estimated Cost- $57,000.00 McNeil Road @ County Road 172 - Raise elevation of road at the intersection and install traffic signal Estimated Cost- $300,000.00 • Greenlawn Boulevard-Extend Greenlawn Boulevard from Louis Henna Boulevard to IH-35 Estimated Cost- $2,750,000.00 Greenlawn Boulevard_Construct Interchange with IH-35 Estimated Cost- $4,500,000.00 Sam Bass Road @ Chisholm Trail - Construct right turn lanes for southbound Chisholm Trail and eastbound Sam Bass Road Estimated Cost- $156,500.00 Round Rock Avenue @ Chisholm Trail - Construct right turn lanes for.southbound Chisholm Trail Estimated Cost- $137,500.00 Wyoming Springs - Extend Wyoming Springs as a four lane divided arterial from RM620 to SH45 Estimated Cost- $3,150,000.00 • Bagdad Avenue @ Mays Street - Relocate Bagdad Avenue to the south to provide additional vertical clearance under Mays Street Estimated Cost- $76,500.00 Park Valley Drive - Extend Park Valley Drive as a 44 foot collector from Wyoming Springs to Oakwood Estimated Cost- $50000.00 Total Estimated Cost- $12,080,500.00 ZIP January 23, 1997 Word added that he has also been studying the 'issue of the downtown parking. Currently, there is a two hour parking limit ordinance in the downtown area-but signs are not posted and staff is working with the Police Department on this issue. He is also looking at the parking garage to make it a more appealing opportunity for visitors and merchants in the downtown area. Councilman Joseph asked about the railroad crossing.on RM620 and the possibility of placing an overpass to relieve the traffic in that area. Word said that it would be very expensive • and that it would also impact the businesses on that corner because additional right-of-way would be needed. An estimated cost of that type of improvement would be approximately $3-5 million. Mayor Culpepper added that this was not a list of projects. Word was given the task of identifying traffic problem areas around the City and this was his list of suggestions that he summarized and ways to address them. Bennett added that staff would like to discuss these projects in a work session with the Council so that staff could come back with a proposal for the projects. Mayor Culpepper asked the Council if they had any projects that were not on the list to relay them to Word to be discussed at a work session. PUBLIC HEARINGS: None ORDINANCES: 9.A. Consider an ordinance amending the residential sanitation_charge for the collection • of refuse and for recycling services. (First Reading) David Kautz made the staff presentation. As previously discussed with the Council, the garbage and recycling rate should be increased to adequately fund the recycling program. A recommendation was made to increase the recycling component of the rate by 15 cents per month per residential customer to cover increased costs. The following summary provides a comparison of the current and proposed residential rates. Current Rate Proposed Rate $9.85 per month $10.00 per month Kautz added that he wants to discourage the option of opening the Recycling Center to commercial businesses because it is not capable of holding the recyclable's. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 6, SECTION 6.615(1)(b), CODE OF ORDINANCES (1995 EDITION) TO REVISE THE RESIDENTIAL SANITATION CHARGE • FOR THE COLLECTION OF REFUSE AND FOR RECYCLING SERVICES; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. MOTION: Councilman Stluka moved to adopt the ordinance. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart 8 January 23, 1997 Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.B. Consider an ordinance amending the 1996-1997 Operating Budget. (First Reading) David Kautz made the staff presentation. The purpose of this budget amendment is to fund $350,000 for the purchase of right-of-way along Louis Henna Boulevard. This right-of-way will ultimately be dedicated. for the construction- of S.H. 45. The City must have right-of-way dedicated for this purpose as opportunities permit and 3.7 acres have come available. If the County participates in this project then the funds can be used for improvements. Budget Revision#3 Fiscal Year 1996-1997 1996-1997 1996-1997 Revised Revised Budget Budget#3 GENERAL FUND Revenues $19;916,392 $19,916,392 Expenditures .(19,885,255) (20,235,255), Total Change in Fund Balance $31,137 $ (318,863) UTILITY FUND • Revenues $18,737,500 $18,737,500 Operating Expenditures (14,795,138) 14,795,138) Change in Operations 3,9425362 3,942,362 Other Sources - Scheduled Use of Impact Fees 950.000 950.000 Change in Working Capital $4,892,362 $ 4,892,362 Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE PROVIDING FOR THE REVISION OF THE BUDGET OF THE CITY OF ROUND ROCK,TEXAS FOR FISCAL YEAR 1996-97. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None v Y January 23. 1997 ACTION: The motion carried unanimously. RESOLUTIONS: 10.A. Consider a resolution authorizing the closing of streets for the Fiesta Amistad 1997. David Acosta of El Amistad requested permission to close Main Street from Mays Street to Sheppard and Lampasas to Bagdad from 5:00 p.m., Saturday, May 24, 1997 through 1:00 a.m., Sunday, May 25, 1997 and from 12:00 noon until 12:00 midnight on Sunday, May 25, 1997 for • their annual Fiesta Amistad. Mayor Culpepper.read the following resolution. RESOLUTION NO. WHEREAS, El Amistad has requested that Main Street from Mays to Sheppard and Lampasas from Liberty to Bagdad be closed frtii 5:00 o'clock p.m. on May 24, 1997 until 1:00 o'clock-a.m. on May 25, 1997 and from 12:00 o'clock noon on May 25, 1997 until 12:00 o'clock midnight on May 25, 1997 for the organization's annual event known as Fiesta, and WHEREAS, the City Council wishes to grant such request,Now Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That Main Street from Mays to Sheppard and Lampasas from Liberty to Bagdad be closed as set forth above. RESOLVED this 23rd day of January, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: • JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 10.B. Consider a resolution awarding a bid to Texana Machinery Corporation for the purchase of a combination Tractor/Trencher/Rocksaw Trailer. Jim Nuse made the staff presentation. On January 7, 1997, the City received three bids for Tractor-Trencher-Rocksaw Combination and Trailer. Texana Machinery Corporation submitted the lowest bid at $68,875. Staff recommended awarding the bid to Texana Machinery Corporation. Mayor Culpepper read the following resolution. RESOLUTION NO. 10 January 23, 1997 WHEREAS, the City of Round Rock has duly advertised for bids for the purchase of a combination Tractor/Trencher/Rocksaw Trailer for the Public Works Department, and WHEREAS, Texana Machinery Corporation has submitted the lowest and best bid, and WHEREAS, the City Council wishes to.accept the bid of Texana Machinery Corporation, Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Texana Machinery Corporation is hereby accepted as the lowest and best bid and the City Manager is hereby authorized and directed to issue a purchase order to Texana Machinery Corporation for the purchase of said combination Tractor/Trencher/Rocksaw Trailer. RESOLVED this 23rd day of January, 1997. CHARLES CULPEPPER, Mayor is City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. 10.C. Consider a resolution approving the 1996-1997 Landscape Fund Budget. A presentation on the following budget was made earlier in the meeting. 1996-1997 Revenue Fees Collected to Date: $17,095 Projected Additional Fees: 10 000 Total Revenue: $27,095 1996-1997 Budget Gazebo Plaza: 20'8" caliper Live Oak $ 1,495 Tree Installation &Landscaping $ 5,148 Walkway 1,407 Sub-total $ 8,050 Trees for Round Rock $ 3,000 (Replacement trees for IH-35) Additional 1996-97 Projects $16,045 Total $27,095 Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the Council wishes to adopt a 1996-1997 Landscape Fund Budget in accordance with the attached proposal,Now Therefore BE IT RESOLVED BY-THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, it } January 23, 1997 That the 1996-1997 Landscape Fund Budget be adopted as set forth in Exhibit"A" attached hereto and incorporated herein for all purposes. RESOLVED this 23rd day of January, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: ; JOANNE LAND, City Secretary • MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilri an"Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: None DISBURSEMENTS: 12.A. Consider payment to Baker-Aicklen & Associates. Inc. for engineering services associated with the Dove Creek Street Improvements in the amount of$2.032.15. 12.B. Consider payment to R. Gill & Associates for architectural services for the design of the Police Station in the amount of$8.050.00. 12.C. Consider payment to S. D. Kallman. Inc. for engineering services for the Peachtree Valley Drainage Improvements in the amount of$13.325.00. MOTION: Mayor Pro-tem Palmer moved to approve the disbursements. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. NEW BUSINESS: None OLD BUSINESS: None 12 January 23, 1997 CITY MANAGER'S REPORT: Bob Bennett pointed out that the Council was provided a copy of the Quarterly Report of Investment Transactions and Public Works Quarterly Report. COUNCIL COMMENTS: Councilman Morgan thanked all the staff for the work they did on the presentations especially Tom Word and Hugh Bender. Councilman Stewart said that Mr. Word's presentation made an impact on the importance of having a work session to discuss and explore the opportunities of how funds could be spent on • the projects. Councilwoman Chavez congratulated the Local Legend Award recipients and announced that she will seek re-election for the position of Place 5 on the Council. Councilman Joseph congratulated the Public Works Department, Police Department, Fire Department for all their hard work during the recent ice storm. Mayor Culpepper said that Mr. Word was available to give the same presentation to any civic group. EXECUTIVE SESSION: 17 A Executive Session as authorized by 4551.072 Government Code, related to the purchase of real property. The Council entered into Executive Session at 8:55 p.m. and adjourned at 9:00 p.m. ADJOURNMENT: • There being no further business, the meeting adjourned at 9:05 p.m. Respectfully Submitted, Joanne Land, Assistant City Manager/ City Secretary 'January 28, 1997 1 The Round Rock City Council and the Round Rock Independent School District Board of Trustees met in a joint work session on Tuesday, January 28, 1997 at 6:30 p.m. in the School District Board Room, 1311 Round Rock Avenue. ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez. Councilman Jimmy Joseph was absent. City staff present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land, Chief of Police Buster Kuhlmann, and Parks and Recreation Director Sharon Prete. Those present from the School Board were President Steven Copenhaver, Vice-President Raymond Hartfield, Secretary Rigo Vallejo, Boardmember Gaye Arnold, Boardmember Jackie Burkey, and Boardmember Eric Whitfield. Boardmember Oscar Perez was absent. Several School District administrators were also present. CONSIDER DISCUSSION OF MATTERS OF MUTUAL INTEREST The entities joined in a meal prior to discussions. The first topic to be brought up was the possibility of a joint Recreation Facility. The School Board asked the Council if it would be feasible for the City to build the voter approved Recreation Center next to Round Rock High • School in order for students to use the facility for physical education classes during the day. The District has approximately $200,000 which could go toward the project. The Council shared their concerns with the suggestion. If the joint project was to be accomplished, land would have to be purchased and the building built. When the City went to the voters for approval, land costs were not included because it was anticipated the facility would be placed on currently owned property. Also, the facility was to be a Recreation Center for all ages and not just the youth. Councilman Stluka asked each entity to make a list of what they think the Recreation Center needs are and share those lists. The other topic was a presentation by Superintendent Tom Norris and Boardmembers concerning the upcoming School Bond Election. ADJOURNMENT: There being no further discussion the meeting was adjourned at 8:10 p.m. Res ectfully submitted, Joanne Land, Assistant City Manager/ City Secretary 14 February 13, 1997 7.A. Consider a presentation of the Greater Round Rock West Nei hborlfood Plan. (\�� Hu Bender, Principal Planner, made the staff presentation. He noted th/own the second /P `/ neigh orhood team to undertake this type of project. They were appointedncil a year ago. The team met on a regular basis, with various departments, and heldeeting. The first phase of the process was an intensive education training about wh and other agencies cou or could not do for the neighborhood. The team ad7town sed problems in their g g P • neighborhoods. he team and staff assembled the Plan and had a Seco meeting. The Plan was also presented to the Planning and Zoning Commission. Bend r noted that some issues have already been resolve while others will take some time. . Several membe of the Greater Round Rock West N ighborhood Plan presented various aspects of the Plan. Julie Cowan identifie the areas that were inclu ed in the study. She said that concerned citizens created the Plan and t ught through the saf ty and security issues. She added that the team determined that the Greater ound Rock Wet area was a safe place to live, the people are involved, and the community is riendly. T is Plan states how they hope to keep their neighborhood that way. Brad Hill explained the Accounta ' ity and Implementation sections of the Plan. He said • that the team gathered issues, .whic w e later broken down into categories: Parks and Recreation, Environment, Land Use .nd Desi n', Code Enforcement, Traffic and Transportation, Crime and Safety, Communicatio , and Infrast ' cture. The team assigned a status to the issues and determined which items th y could work on. he issues were classified into either a Short Term (completed by the en of 1997), Medium Te (completed in 1 to 3 years), Long Term (completed in 3 to 5 years . The team also determined t e accountability, which determines who responsible for seei g the task through. The neigh rhood, through -their Neighborhood Z�Is o Association, can he provide solutions and monitor the i sues and the City's responsibility ` would be to impl ent the Plan and keep it as a working docu ent. The team will meet once a year, review a sting issues, and see where improvements can a made or to bring up other • issues. D Yenni explained the Parks and Recreation and Environ ntal sections. The Parks and Re reation section concerns various aspects of the neighborhood. Overall they are very conc reed that the schools, all four parks,, and the long greenbelt area, as well as the new s imming facility remain their pride and joy. To accomplish this the Plan ad fesses a number of 15 February.13, 1997 Clifton Myers addressed the Communication section of the plan. He said that co unication was a major issue of the team and the need for improve ent between the neighbo hood and the various City departments. The neighborhood has established a good working r ationship with the Planning Department. They want to see me eased communication with the P ks and Recreation Department, particularly in regard to park planning and • maintenance. ey want to offer input on the type of equipment at is being placed in the neighborhood par s offer ideas on ark improvements, and ideas to expand the park use. Myers said that communic tions has begun with the Police Depart�nent with Corporal John Rowe attending their Neigh b rhood Association meetings. They, e looking forward to meeting the City'sg g traffic engineer an to begin communication with aim on traffic issues. The team would like to have input on the de elopment of the Robinson anch area where SH45 is proposed. He said that the residents want to ave input on anything hat involves or affects their neighborhood. They understand that communic tion is a two waa, street. They have to be willing to listen, be active, involved, and a viable co unit in o7eCouncil er to create that type of communication with the Y YP various City departments. Mr. Myers sked t, to approve the plan as an amendment to • the General Plan. He thanked the st from the Planning Department and the other City departments for their help in developin th plan. He also thanked the Council for allowing the Greater Round Rock West Neighbor ood tea to create their neighborhood plan. 7.B. Consider a present tion concern a the Cit 's informations stems wide area network. Brian Finger, the City s Information Sys ms Manager, made the staff presentation. He gave a status report on the/City's computer system etwork and proposed link of the systems under a wide area network/He noted that the computer stem can save time, improves customer P P service, increase servi e reliability. He briefly explain d the difference between a closed computer system a,d an open system, and how the s tem can work between various departments. He a plained what Wide Area Network can bring o the City and outlined the cost and options to plement the system in the near future. The':esti ated cost for equipment and • installation ill be approximately $80,000. The entire project is a bu et item as a new program. The estim�a ed cost for yearly recurring expenses is approximately $30,0 0. I a or Culpepper asked what the time line was for implementing e system. Finger said YP g Y g they e ready to proceed with the evaluation of the Telecommunications ovider Information immediately. The staff is interested in the Councils input. It can be a matte of 3-5 weeks to /�Istall some of these things. The staff is ready to move forward with the lection of an 16 February 13, 1997 egarding land use pertain to those areas which remain undeveloped. They are not ,pposed to co ercial development but prefer development that harmonizes with the existing eighborhood struc res. The issues of Code Enforcement relate to enforcement of existing c des concerning street u , City rights-of-way, and street yards. These include violations of he junked vehicle ordinance, arking of trailers on public streets, parking in rights-of-way hat block sidewalks. The team sup orts an ordinance that would address unregistered, inop able vehicles parked in • landscaped stre yard areas, and.an amendment to the City's exi ing ordinance-that would prohibit the parki g of vehicles, after a reasonable grace p iod, in a "state of partial dismantlement" in st et yard driveways and all together pro bit the parking of vehicles and trailers in street yard Ian cape areas. Reagan added that othe municipalities have had success in implementing similar ordin ces. The team also express e concerns regarding the arious entrance walls to the subdivision, which are on private property, a d how they cari be reserved consistent with promoting traffic safety. 5 Mayor Culpepper asked Mr. R gan if e`had copies of the ordinances that he referred to regarding the junked vehicles. Reagan s id hat the Planning Department had those ordinances because they did the research. • Joe LeBourgeois addressed th Traffic nd Transportation sections of the plan. He said that the main issues were access an security,,fra is flow, and control, and the safety of children and other pedestrians that use t neighborhood. L Bourgeois went over the following traffic concerns: the intersection of 620 and Chisholm ail; no warning that Round Rock West Drive is reduced from 4-la es to 2-lanes; truck stacking Round Rock West Drive; increased north/south traffic throu h Round Rock West; difficulty t ing left onto Round Rock West Drive from McNeil R ad; increased traffic on Deepwood Drive traffic visibility problems when turning from Deep ood Drive onto McNeil Road; left turn Ian from McNeil Road onto the frontage road, p king, and pedestrian traffic when bats are in seas ; County Road 172 steep grade at the 'lroad track; change the yield sign at Deepwood Drive nd Creekview to a stop • sign; and i creased speeding on Messick Loop at the intersection of Creek 'ew. ther significant issues of the plan are the desire for more sidewalks which is centered arou the safety of,the children. The team recommended that, sidewalks be c structed on the fo owing main areas: Oakridge, Bluff from Round Rock to St. William's, Rou Rock West rive in front of Round Rock West Park, Park View and Lake Creek Drive. 1 17 February,13,.199,7 The City currently collects brush curbside at the request of the custtoomer. The charge for this service is $15.00 for the first five minutes and 1:00 for each g $ additional minute thereafter. Citizens may also dispose of bru �through the P ' regular trash pick up, provided that it is cut into small pieces and bundled, at no dditional cost. Citizens may also deliver small loads of bru`sh to the recycling ce ter at no cost but a valid identification and roof of residency is required. • P Y q * Rec linLy Center Fees - Proposed Brush Handling Fees SmaA ad non-residential (up to 2 cubic yards) - $15.00 Medium oad(2 to 4 cubic yards):;- $20.00 Large Load reater than 4 cubic yards) - $40.00 These fees wil helprecover the cost for mai in' and handling the brush at the � g g g Deepwood site. he City spends $30-3,000 a year to rent a tub grinder for chipping the brush. ile staff is wor ;ng on ways to reduce the chipping cost, a cost recovery system ' badly needed. The average cost for disposal in an area landfill is $5.37 per cubic ard. • Councilman Stluka asked if Ecolo y Action manages the yard site at the Center. Lutz said no, the public entrance is manned by cology Action and the area where the brush is collected is manned b the Street De artinent. Y P Mayor Culpepper said.-..ds th/City matur s the Recycling Center will be seeing more brush at the Dee wood site and its'was not goal o the Cit to subsidize the Center. He asked P g Y Lutz to look at that issue closely. 7.D. Consider a mesentation concerning the ren vation of the Lake Creek Swimming Pool. Sharon Prete mad the staff presentation. Several yea s ago a fiberglass shell was applied to the Lake Creek Pool. The fiberglass has never properly adhered to the concrete surface creating air pockets between the foundation and the PP fiber las application. In addition, last g summer the fibrglass surface started flaking and chipping creatin a health and safety hazard. • resuThe fiberglass/"esurfacin process came with a 25 year warranty. took advantage, callin rfacing Y Y g g numerousan tunes and having repairs made. Last summer our efforts to con ct the company failed; through rther investigation we learned that they had gone out of business. he Lake Creek Pool cannot be used in its present condition. Staff recommended that the City eturn to a plaster 7su ace. The estimated cost of restoring the pool is $60,000.00. The Council 'rected Prete to roceed with her recommendation. 1 � February 13, 1997 \service on Services consultant. If the Council desires the wide area network can substanti ly d by mid-summer. C. Consider a presentation b Environmental Services concerningenvir nmental ees. Kim Lutz made the staff presentation. She outlined the followi proposed environme al fees. Anal tical Fee • * B (Biochemical Oxygen Demand) - $15.00/sample This st measures the amount of oxygen required to stabili' the organic matter in wastewater. * COD (Che 'cal Oxygen Demand) - $15.00/sample Similar to the OD,;is the oxygen requirement for emical reactions to take place in the stewater sample. •1 * TSS (Total Suspend e Solids) - $15.00/sampl This test measures the a . ount of solid mat ial in a given volume of liquid. These first three tests are primari run on wa ewater samples and indicate the overall quality and strength of the wastewater sample * Bacteriology - le • $10.00/sam P Water Bacteriology is a test that nd ates whether there are coliform bacteria in a liquid sample primarily run o drinkin water. Test results reported by the City's lab can be used to comply with State dri ng water regulations. Residents that request this test will not a charged for this to . The fees that are proposed ar cost based. Sampling * Wastewater Dis arge- $75.00/sample Currently the City has no sampling fees. Businesses ofte request this service to test the of ctiveness of new treatment techniques or to obt in new test data for wastew er surcharges. There is no fee applied to businesse when the City • indic es the sampling event as part of the routine sampling pro ram. The fee w ld be applied only to the customer requesting the sampling. The fe covers the quipment and personnel costs required,to conduct a twenty-four hour c posite sample. * Recycling Center Fees - Current Brush Handling Fees 1 y t 19 February 13, 1997 Jim Stendebach of Stendebach and Associates represented the applicants Cat n Round Rock Li 'ted. He outlined the details of the development. This developme places the apartment its in close proximity to the employment, it utilizes existing expensi a infrastructure that is alread in place, and avoids conflicts with single family residential n ighborhoods. The property abuts nd owned by Dell Computer on the west and ha/aa d the project with • Dell to ensure a q ality development. They have also submitted an on behalf of Dell Computer to elimin a the 8.4 acres of multi-family zoning which islocated adjacent to single family develop ent. The property is currently zoned muZ d commercial and can be developed under :tandard zoning and subdivisio/ie s without any special quality controls. In the preparation of the development agreemeorked with the planning staff to identify ways to insure qual fy and attractive developey identified aspects of multi- family development which ar characteristic of high developments. This guided the preparation of a set of developm t standards in an rdinance format rather than a site format which requires development in a si nificantly hig er than the normal ordinance requirements. These specifically include 100% mas rYcons uction, architectural quality shingles, which are approximately three and a half times as pe,sive as standard, building height regulations which • require varying heights.of buildings withi 00 feet of Louis Henna Boulevard or the Dell tract, a requirement for significant recreation am ities, in addition to the standard pool and club house. There will be additional am e ities of a ercise rooms, tennis and sports courts, extra set back and landscaping adjacent to oth Louis Henn Boulevard and the Dell tract. The landscaping is imp oved both in terms o the number of trees and the size of trees as well, in addition fences whi h front on Louis Henna B ulevard are restricted to low maintenance materials. A detailed si e plan for each phase is re uired to be submitted to the City's Development Review oard to ensure compliance with e PUD prior to the issuance of the building permit for at phase. In additio to quality standards, a number of site specifi requirements are being included • in the PUD. ne is the dedication of over 3 acres of land for S 45 that's 150 foot strip on the north side ,f Louis Henna Boulevard. It will be transferred to the City, County, or the Texas Highway epartment whichever is appropriate at no cost. A hike and 'ke trail will be located on the fr t of the property and will be designed to connect into a comprehe sive system connecting to e Dell tract on the west and to the tract on the east as well. This will a available for public se eventhough it will be constructed on the owner's property. An access to he site is limited to Irl -- 20. February 13, 1997 7.E. Consider a presentation regarding sign ordinance regulations in the City's ETJ. J e Vin g made the staff presentation. He said that a few Legislative Sessions ago represent,tives gave ci ies the opportunity to extend their sign ordinance regulations into the ETJ. Ro d Rock chose not to do that in 1991. There have been some changes to those laws since en. Staff would like r the Council to consider an ordinance regarding sign regulations ' the ETJ but there is a lot m e complexity to the requirements and the City Attorney is curr ntly looking into • all those things. Mayor Culpe er said he would like to see a presentation and e first reading of the ordinance at the next C ncil meeting and the second reading can be eId at the work session on Friday, February 28, 1997. PUBLIC HEARINGS. 8.A. Considerpublic tes *mony concerning an ordina ce to amend Chapter 11 of the Cit of Round Rock Code of Ordinanc s 1990 Edition Sec ons 11.303 and 11.314(2) to include offices heavy vehicle maintenance fa 'lities and truck ferminals as permitted principal uses. Joe Vining made the staff presentation. Curre tly off/ests e permitted in the zoning ordinance under C-1, C-2, and C-3 Districts. Staff receive refrom local property owners that have I-1 Industrial zoning to compliment their uses by ding offices. This ordinance will amend the 1-1 District to allow offices as a permitted p ' cipal e and clarify that heavy vehicle maintenance facilities and truck terminals are also p itted princ al uses in the I-1 District. Mayor Culpepper opened th ublic hearing. Allen Reagan spoke in f or of the proposed ame dment to the I-1 District. This would not be an offensive use. There being no furt er public testimony, the public heari was closed. 8.B. Consider blic testimony concernin the v-1 fi d b, Bill Wra Glenn and Oscar and Edith Gr sman to rezone 35.1820 acres of land from (Multi-family) and C-1 General Comme cial to PUD 31. Glenn/Grossman Tract Joe ining made the staff presentation. ere are actually two tracts on this application whic are C-l(General • Commercia and MF (Multi-family) zoning. The applicant wishes to rezone the entire tract a Planned nit Development and develop it multi-family . Four key elements o make this a succe ful development are 1) to transfer the multi-family zoning from the adjacent ell Tract to thi tract, 2) quality of the construction of the project, 3) an internal sidewalk system, and the edication of 150 feet of right-of-way in order to facilitate SH-45. 21 February,13, 1997 ORDINANCE NO ORDINANCE AMENDING CHAPTER 6, SECTION 6.615(1)(b), CODE OF O INANCES (1995 EDITION) TO REVISE THE RESIDENTIAL SANITATION C GE FOR HE COLLECTION OF REFUSE AND FOR RECYCLING SERVICES; PRO V ING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. M TION: Councilman Joseph moved to adopt the ordinance. Mayor Pro- em Palmer • seconded the otion. VOTE: Ayes: Councilman Stluka Councilman Morgan . Councilman Stewart Mayor Pro=tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: one ACTION: The motion carried u animously. 9.B. Consider an ordinance adon ' - Am e dment No. 3 of the 1996-1997 O eratin • Budget. (Second Reading) David Kautz ma e he staff presentation. There were no changes since the first reading of the ordinance. Staff ca mended approval of the ordinance. Mayor Culpepper read the caption the ordi ance. ORDINA 'CE NO. AN ORDINANCE PROVIDING F R AMENDMENT O. 3 TO THE BUDGET OF THE CITY OF ROUND ROCK, TEXA OR FISCAL YEAR 1 96-97. MOTION: Councilm Joseph moved to adopt the ordinance. Councilman Stluka seconded the motion. VOTE: Aye : Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 22 February 13, 1997 maximum of three driveways from Louis Henna Boulevard We believe that this PUD is in in Brest of the City and will result in a quality development equal to or better than the best devee' P ment in the area. ayor Culpepper opened the public hearing. There being no pubic testimony, e public hearing wa-\closed. 8.C. 'Consider public testimony concerning the request filed by Lanc- J4Y Luchnick • Trustee Socrate>y Aramburu MD Trustee William H. Avry, Trustee to rez/ Lot 1 Blk B Crystal Park (7.00O acres from I-1 Industrial to C-1 General Commerci/. Joe Vining made the staff presentation. his item is a simple I-1 to C-1 zoning change bd is being requested by the applicant to facilita the construction of another McDonald' Restaurant north of Old Settlers Boulevard and east IH-35. Mayor Culpepper open d the public hearing. Jim Stendebach, represent d the owner, and was pre ent for any questions. There being no further public estimony, the pub 'c hearing was closed. 8.D. Consider public testim nv concern g the request filed by Dell Compute Corporation to rezone an 11.3160 acre tra _.of la out of Asa Thomas Survey, A-609 from MF (Multi-family) 8.389 ac and SF-2 Sin le mil -Standard Lot 2.927 ac to C-1 General • Commercial). (Dell Tract) Joe V/public de t`c staff presentation. This tract was originally zoned multi-family and single fahe _mid O's. The present owner is Dell Computer Corporation. The zoning request ww'an expa ion of the Dell Computer facilities. Mayor Culpepper opened t ehearing. Jim Stendebach represe ting the owner noted that f ur concerns were brought up at the Planning and Z/eert ssion meeting by adjacent home wners. Those were addressed by the owner of tStendebach provided a copy of the oncerns and responses to the Council. . There br public testimony, the public hearing was osed.ORDIN • 9.A. /onsider an ordinance amendingthe residential sanitation char for the collection of refuse d for recycling services. Second Reading) David Kautz made the s ff presentation. There Zve been no changes since the first reading of the ordinance. Staff recomme ded approval of th ordinance. Mayor Culpepper read the caption of the ordinance. 23 February 13, 1997 1996-1997 1996-199 Revised Revise Budget Bud e m %ENERALFUND Revenues $19,916,392 $20� 74,665 Expe ditures (20,235,255) (20.989.547 Total ha in Fund Balance $ (318,863) $ (114,882) UTILIT \FUND RevenuesEpenditures $18,737,500 $18,737,500 • Operating (14,795,138) ( 14,795,138) Change in Operations 3,942,362 3,942,362 Other Sources Scheduled Use of Impact Fee's 950.000 950,000 Change`'in Workin Capital $4,892,362 $ 4,892,362 Mayor Culpep,er read the caption of the;ordinance. yw:.r ORDINANCE NO. AN ORDINANCE PROVIDING FOR AMENDMENT NO 4 TO THE BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL YEAR 19 6-97. MOTION: Councilman ewart moved to adopt e ordinance. Mayor Pro-tem Palmer seconded the motion.. '' VOTE: Ayes: Co ncilman S uka Coun 'lma organ • Councils' n Stewart i Mayo Pro-t m Palmer 1 Co ncilwoman havez Zo-uncilmanVosep Mayor Culpepper Noes: None ACTION: The moti carried unanimously. 9.D. Consider an ordinance to amend Chapter 11 of the Ci y of Round Rock Code of Ordinances 1990 Edition Sections 11.303 and 11.3f4(i to includ offices heavy vehicle maintenance facilities and truck terminals as permittedprincipal uses. (Fir t Reading) A pubic hearing was hel /es earlier in the meeting. Mayo Culpepper read the caption of the ordinance. ORDINANCE NO. AN O INANCE AMENDING CHAPTER 11, SECTION 11:303, CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS, BY ADDING DEFINITIONS FOR OFFICE, NAVY VE CLE AND TRUCK TERMINAL, AND BY AMENDING CHAPTER 11, SECTION 11. : 14(2) TO INCLUDE OFFICES, HEAVY VEHICLE MAINTENANCE FACILITIES T UCK TERMINALS AS ADDITIONAL PERMITTED PRINCIPAL USES; PROVIDIN OR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. 24 February 13, 1997 9.C. Consider an ordinance adopting Amendment No. 4 of the 1996-1997 O erat' Bud e First Readingi David Kautz made the staff presentation. This proposed budget re ision provides dditional funding for the following projects. Revenue Reimburseme from Williamson County for right-of-way $175,00 Franchise fees, st ctural steel inspection revenue adjust to actual 16 00 • Garbage and recycle g fee adjusted to reflect increase 7,650 CAPCO grant, 911 fu s to offset GIS mapping costs 28,092 Sales tax growth 680,000 Police Grant(Training and ecruiting) 34,531 Other revenue adjustments 7.000 Total proposed adjustments to R venue $958,273 Expenditures Planning Department GIS Mapping, 911 System locatin enhance ents, computer equipment $28,092 General Services • Personnel Compensation Consultant 165,000 Adjust budget for sales tax sharing with ell Comp ter to reflect increased Dell Sales 240,875 Parks and Recreation Resurfacing of Lake Creek Sw' ming Pool 60,000 Public Works/Roads Fund the increased recyc ng center costs 19,750 Fund proposed impro ements on Louis Henna Blvd. and other s eet improvements 175,000 Contingency_ Reimburse th. contingency account for unforeseen expenditures 575 Total Pro used Adjustment to Expenditures $754, 92 Kautz dded that this is balanced with additional growth related revenues and the ity's cash flo remains strong and recommended approval of Amendment No. 4. e following reflects Budget Revision#4 for Fiscal Year 1996-1997: a � 25 February 13, 199.7 LIAMSON COUNTY; AUTHORIZING AND DIRECTING THE CITY SECRETAR TO P LIS OF SUCH PUBLIC HEARINGS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwom Chavez seconde the motion. VO E: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Jos h moved to ispense with the second reading of the ordinance with the unanimous consen of all t Councilmembers present. Councilwoman Chavez seconded the motion. \ • VOTE: Ayes: Counci an Stluka Cou cilma Morgan uncilman S wart Mayor Pro-tem P lmer Councilwoman Cha ez Councilman Joseph Mayor Culpepper oes: None ACTION: T e motion carried unanimously. 9.F. Con der an ordinance to rezone 35.1820 acres of land fro MF (Multi-family) and C-1 General ommercial to PUD 31. Glenn/Grossman Tract First eadin Joe Vining made the st ff presentation. Councilman Joseph asked how the hike and bik\h' e e utilized if the de,elopment is a gated community. Jim Stendebach responded that tbike trail will b outside the gates. In response to Mayor Pro-tem Palmer's question, Vining said that 704 unit vdevelopment. \ zs February 13, 1997 MOTION: Councilman Stluka moved to adopt the ordinance. Mayor Pro-tem Pal er sec,nded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper No : None ACTION: The motio carried unanimously. MOTION: Councilma Stewart moved to dispen with the second reading of the ordinance with the unanimous con ent of all the Counci embers present. Councilman Stluka seconded the motion. VOTE: Ayes: Co cilman S uka Counc'lm Morgan Council n Stewart • May Pro-t m Palmer C ncilwoman Chavez Councilman Josep Mayor Culpepper Noes: None ACTION: The mot'on carried unanimously. 9.E. Consider n ordinance setting the date time an Dlace. fora public hearing concerning the annex/tion of 38.1600 acres of land. RRISD Middle chool #2). First Reading) Joe Vining made the staff presentation. The purpose of this annexa 'on is to facilitate the development o a Round Rock ISD middle school. A final plat was approve by the Planning and Zoning Co ssion on February 5, 1997, subject to the successful annex ion of this tract. . Public h rings will be held on March 11, 1997 at 6:00 p.m. and March 13, 1997. ORDINANCE NO. ORDINANCE SETTING THE DATE AND TIME FOR TWO PUBLIC HE GS TO IA HELD IN THE CITY COUNCIL CHAMBERS ON THE PROPOSED ANNEXA ON OF RTAIN PROPERTY BY THE CITY OF ROUNDROCK, TEXAS, TO WIT: 3 .1600 RES OF LAND OUT OF THE P.A. HOLDER SURVEY, ABSTRACT NO. 297, f : 27 February.13, 1997 Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. Y' AN ORD ANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF R UND ROCK, T AS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCE (1995 EDITION), ITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMEND ENT A PART OF T SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE 7.0000 CRES OF LAND, BEIN LOT 1, BLOCK B, CRYSTAL PARK, ROUND ROCK, LIAMSON COUNTY, TEX • S, FROM DISTRICT I-1 (GENERAL INDUSTRIAL) TO D STRICT C-1 • (GENERAL CO ERCIAL). MOTION: C uncilman Joseph moved to adopt the ordinance. Cou cilwoman Chavez seconded the motion. VOTE: Aye Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer ouncilwoman Chav Co cilman Josep Mayo Culpep Ar • Noes: None ACTION: The motion carried unamm MOTION: Councilman Joseph oved t dispense with the second reading of the ordinance with the unanimous consen of all the uncilmembers present. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None TION: The motion carried unanimously. 9.1-1. Consider an ordinance to rezone an 11.3160 acre tract of land out of sa Thomas Su ev. A-609 from MF (Multi-family) 8.389 ac and SF-2 (Single Family-Standard%Lt) 2.927 28 February 13, 1997 Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN O INANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF UND ROCK, EXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCE (1995 EDITION) CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMEND ENT A PART OF E SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE 35.1820 CRES OF LAND SIT TED IN THE ASA THOMAS SURVEY, ABSTRACT NO. 6,9, ROUND ROCK, WILL SON COUNTY, TEXAS FROM DISTRICT MF (MULTI-F ILY) AND DISTRICT C-1 GENERAL COMMERCIAL) TO PLANNED UNIT DEVEL MENT (PUD) • NO. 31. MOTION: ouncilman Joseph moved to adopt the ordinance. M or Pro-tem Palmer seconded the motion. VOTE: Ay Councilman Stluka Councilman Morgan Councilman.Stewart Mayor Pro-tem Palmer ouncilwoman Cha ez C ncilman Jose, May Culpep er Noes: None • ACTION: The motion carried unani ou 'ly. MOTION: Mayor Pro-tem Palm move to dispense with the second reading of the ordinance with the unanimous consent f all the Cou eilmembers present. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None A TION: The.motion carried unanimously. 9.G. Consider an ordinance to rezone Lot 1 Blk B Crystal Park 7.0000 ac s from I-1 I ustrial to C-1 General Commercial). First Reading) A public hearing was held Tier in e meeting. 29 Februaryi,13, 1997 VElec *on. IONS: A. sider a resolution of support for the Round Rock Independent School D'strict BondTom Norris, Superinter dent,"Land Steve Copenhaver, Board of rustees President, wer present. They addressed the necessity of the school bond election. Mayor C pepper read the following resolution. • RESOLUTION NO WHEREAS, t re is no more important factor to maintaining the qu ity of life in Round Rock than our children education, and WHEREAS, the ound Rock ISD Board of Trustees has submitte a bond proposal to the voters, and WHEREAS, the Ro nd Rock City Council wishes to show its pport for the passage of the bond election,Now Ther fore BE IT RESOLVED B THE COUNCIL OF THE CITY O ROUND ROCK, TEXAS That the City Council h eby declares its support of the Ro nd Rock ISD bond proposal and urges all citizens to vote in vor of the proposal. RESOLVED this 13th day of February, 1997. HARLES CULPEPPER, Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka mo d to approve the resolution. Councilman Stewart • seconded the motion. VOTE: Ayes: Counci an tluka Cou cilman M rgan uncilman Stew rt Mayor Pro-tem Pal r Councilwoman Chavez Councilman Joseph Mayor Culpepper oes: None ACTION: T emotion carried unanimously. 10.B. C nsider a resolution in support of legislation creat g Regional Tollwa Authorities. J e Vining made the staff presentation. He said that the City's tate Representative was anxiou to file this bill to create this legislation. ayor Culpepper said this will be the fastest way to get the roads built. Mayor Culpepper read the following resolution. RESOLUTION NO. 30 February 13, 1997 �c) to C-1 General Commercial). Dell Tract) (First Reading) A pubic hearing was held earli6r i e meeting. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO AN ORD CE AMENDING THE OFFICIAL ZONING MAP OF THE CIT OF ROUND ROCK, TE AS ADOPTED IN SECTION 11.305(2), CODE OF ORD CES (1995 EDITION), Y OF ROUND ROCK, TEXAS, AND MAKING THIS ENDMENT A • PART OFT SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE �/ 3160 ACRES OF LAND, OUT O THE ASA THOMAS SURVEY, ABSTRACT NO. 6p9, ROUND ROCK, WILLIAMSON OUNTY, TEXAS, FROM DISTRICT MF (MU STI-FAMILY) (8.389 ACRES) AND DIRICT SF-2 (SINGLE FAMILY-STANDARD L ) (2.927 ACRES) TO DISTRICT C-1 (GE� RAL COMMERCIAL). MOTION: Co cilman Joseph moved to adopt the ord' ance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan, Councilman Stew rt ayor Pro-te Palmer Cou,cilwo• an Chavez J' Counci an Joseph • May r Cu epper Noes: ne! ACTION: The motion carr' d unanimously. MOTION: Councilma Joseph moved to di ense with the second reading of the ordinance with the unammo consent of,all the Councilm,mbers present. Councilman Morgan seconded the motion. VOTE: yes: Councilman Stluka Councilman.Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. J f w f,_ a 31 February 13, 1997 p ogram for the Community Police Services program. This grant enables the City to provide t e in ower to implement the program designed to form a partnership between the communit, and the po "ce to reduce crime and the fear of crime. The following is a summary of t e grant proposal: `\ 1994 Grant Proposed 10/01/94- 9/30/95 - CJD: $33,819 - City: -0- 995 Grant Proposed 10/01/95-9/30/96 - CJD: $27,055 - City: $ 89768 19 6 Grant Proposed 10/01/96- 9/30/97 - CJD: $21,493 - City $149329 1997 rant Proposed 10/01/97-9/30/98 - CJD: $17,194 - ty: $219722 1998 Gr t Proposed 10/01/98 9/30/99 - CJD: $139755 City: $26,066 Mayor Culpepper r ad the following resolution. RE OLUTION NO. WHEREAS, the Office o the Governor, Criminal Jus ice Division (CAPCO), has grant funds available to cities for variou law enforcement project , and WHEREAS, grant funds ar available through the . ate of Criminal Justice Planning Fund(Fund 421) for manpower nece sary to implement t e Community Oriented Police Services (C.O.P.S.) program, designed to form partnership bet een the community and the police, utilizing a problem solving approach to and decreasin crime and the fear of crime, and WHEREAS, the City Council wis es to mak application for the grant to provide financial assistance to continue the above- escribe program, Now Therefore BE IT RESOLVED BY THE CO IL, F THE CITY OF ROUND ROCK, TEXAS • That the Mayor is hereby authorized a d irected to make the necessary application for the above-described grant. RESOLVED 13th day of February, 1 CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman seph moved to approve t resolution. Councilwoman Chavez seconded the motion. VOTE: Aye : Councilman Stluka Councilman.Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 32 February 13, 1997 WHEREAS, population growth within southern Williamson County has exceed.: proje ions and from all indications will continue to increase at a rapid rate, and WHEREAS, economic indicators identify Williamson County as having some of e stronges growth in the Austin Metropolitan Area for the next 20-25 years, and one of t e fastest growing eas in the United States, and W REAS, current transportation infrastructure is inadequate for present a future projected le is of traffic and poses serious hazards to public safety for all citizens 'n the metropolitan ea and threatens to hinder recruitment of new business and employ/ rs, and WHE AS, the lack of state and federal funding available for major ro way projects in this area creates a necessity of pursuing alternative funding sources, such as a construction of toll financed fa 'lities, and • WHEREAS, several toll financing studies are underway or authoriz d by the Texas Turnpike Authority r roadway projects in Williamson and Travis Count' s, including SH 130, US 183-A and SH45 oop 1, and WHEREAS, lo c 1 control of the funding and construction of su facilities could expedite the process, an WHEREAS, an op on available to Williamson County is to reate a county/regional toll road authority to construct s ch facilities, and WHEREAS, the crea 'on of a county/regional toll road au ority must be pursued at the Texas Legislature, and WHEREAS, creation of county/regional toll road aut ority for Williamson County and other appropriate counties is in th best interests of the citize s safety and elimination of traffic congestion, Now Therefore BE IT RESOLVED BY T . COUNCIL OF THE ITY OF ROUND ROCK, TEXAS, That the City Council strongl supports and urge the passage of legislation that will allow local government entities the op Vrtunity to crea Regional Tollway Authorities. RESOLVED this 13th day of Fe ary, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND City Secretary Secreta • MOTION: Mayor Pro-tem Palm e moved'' , approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACT ON: The motion carried unanimously. 10/c. Consider a resolution authorizing the Mayor to submit a arant ab lication to the Crimin 1 Justice Division CAPCO for an officer to continue the Communit Or, nted Police Se /ices C.O.P.S. program. Police Chief Buster Kuhlmann made the staff presen\ion. This rsolution authorizes the Mayor to sign a grant application to fund the fourth year oyear 33 February 13, 1997 Noes: None A TION: The motion carried unanimously. 10.E. Consider a resolution authorizing the Ma or to execute an engineering aeement with HDR fora waterline tie-in at Hester's Crossing. Jim Nuse made the staff prese ation. This supplement Ame dment No. 1 is for additional engineering services to prod ce plans and specifications descri ing the waterline connection in an east-west direction so i of the Hester's Crossing overpass. Thi connection will increase the pressures in the Dell d Wal-Mart area by an average of 11 p.s.i. du *ng peak times. The engineering contract is $5 ,550.00. Since the area around Dell and Wal-Mart o have occurrences,of moderately low p ssure this improvement is a viable solution. Mayor Culpepper read th following resolution. RESOL TION NO. WHEREAS, the City of Roun Rock desires to r ain engineering services for a waterline in Hester's Crossing, and WHEREAS, HDR Engineering, arc., has sub tted an agreement to provide said services, and WHEREAS, the City Council desir to en r into said agreement with HDR Engineering,Inc.,Now Therefore BE IT RESOLVED BY THE COUN OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized a directed to execute on behalf of the City an agreement with HDR Engineering,Inc. for gi eering services for a waterline in Hester's Crossing, a copy of said agreement being tache hereto and incorporated herein for all purposes. RESOLVED this 13th day of F ruary, 199 CHARLES CULPEPPER,Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secre ry MOTION: Counc• man Stluka moved to approve the esolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None 34 February 13, 1997 10.D. Consider a resolution authorizingthe Mayor to submit a rant a lication to/the Crimin 1 Justice Division CAPCO fora middle school liaison officer to continue the S e and Drug Fre Schools program. Police Chief Buster Kuhlmann made the staff presentat' n. This resolution a horizes the Mayor to sign a grant application to fund the second year a five year grant program or the Safe and Drug Free Schools program. This grant will,en le the City to provide the man wer to implement the program designed to promote dru and weapon free • environments in the 'ddle schools. 1997-G nt Proposed 10/01/96-9/30/97 - CJD: $31,653 - ity: -0- 1998 Gran Proposed 10/01/97-9/30/98 - CJD: $25,32 - City: $16,411 1999 Grant oposed 10/01/98- 9/30/99 - CJD: $20 58 - City: $19,693 2000 Grant Pro osed 10/01/99-9/30/00- CJD: $ 6,206 - City: $23,632 2001 Grant Propo d 10/01/00 9/30/01 - CJD $12,965 - City: $28,358 Mayor Culpepper read the f lowing resolution. RESOLUTI N NO. WHEREAS, the Office of the Go ernor, Cri nal Justice Division (CAPCO), has grant funds available to cities for various law en rceme t projects, and WHEREAS, grant funds are availab thr ugh the Safe and Drug Free Schools Act for manpower necessary to implement the Middl chool Liaison Officer Program, and • WHEREAS, the City Council wishes t make application for grant funds to provide financial assistance to continue the above-de cri,ed"program, Now Therefore BE IT RESOLVED BY THE CO CIL F THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authoriz d'and di•ected to make the.necessary application for the above-described grant. RESOLVED this 13th day of F ruary,=1997. CHARLES CULPEPPER, Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secret MOTION: Counc' man Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka . Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper f k t t- 35 February 13, 1997 } I rovements. Jim Nuse made the staff presentation. Corridor Park One is one the fas st gro ing industrial areas in the City. An engineering study was paid for by three (3) pr perty owners to evaluate the drainage system 'with the' development density now know . Some improve nts have been identified including orifice plates, berm work and concret lining of a channel. Thi agreement is to consider design services to implement the recomm dation of the • study. The engi eering design cost is $9,500.00. Staff recommended approval. Mayor Cul epper read the following resolution. RESOLUTION NO. WHEREAS, the ity of Round Rock desires to retain enginee ' g services for Corridor Park One Drainage and D tention Improvemeats; and WHEREAS, Baker icklen& Associates, Inc. has submitte an agreement to provide said services, and WHEREAS,'the City ouncil desires to enter into said a reement with Baker-Aicklen & Associates, Inc.,Now Therefor BE IT RESOLVED BY COUNCIL OF THE CI Y OF ROUND ROCK, TEXAS, That the Mayor is hereby a thorized and directed to xecute on behalf of the City an agreement with Baker-Aicklen &A sociates, Inc., for Cor idor Park One Drainage and Detention Improvements, a copy of said agree nt being attached ereto and incorporated herein for all purposes. RESOLVED this 13th day of Fe ruary, 1997. CHARLES CULPEPPER, Mayor • City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart oved to pprove the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None AC ION: The motion carried unanimously. H. Consider a resolution authorizing the Mayor to execute an engineer g agreement with aker-Aicklen & Associates Inc. for Vista Lane Lee Street and Summit reet `Road rovements. Jim Nuse made the staff presentation. Baker-Aicklen and Associates, I c. were reviously selected at the June 13, 1996 Council meeting to provide engineering services f r the 36 February 13, 1997 ACTION: The motion carried unanimously. 10.F. Consider a resolution authorizingthe Mayor to execute an easement to TU El ctric for ser 'ce at the Water Treatment Plant. Jim Nuse made the staff presentation. Texas tilities is requiri two (2) easements for the placement of poles and powerlines into the new water treatment pl t. The easements route through the "old" plant boundaries and th adjacent new tract. The ease nt through the existing plant site is described in the field note as "...across that • certain 13.0 acres act..." and the subsequent other easement is described n the field notes as "...across that certai 10.813 acres tract..." Staff recommended that the two easements be granted. Mayor Culpepper re d the following resolution. RE LUTION NO. WHEREAS, TU Electric ompany has requested an asement in order to provide electrical service to the Water Trea ent Plant, and WHEREAS, the City Counc wishes to grant TU lectric Company's request, Now Therefore BE IT RESOLVED BY THE C UNCIL OF CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authori d and dire ted to execute on behalf of the City an easement in order to provide electrical ser .ce to t Water Treatment Plant, a copy of which is attached hereto as Exhibit"A". RESOLVED this 13th day of Februa 991. CHARLES CULPEPPER, Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman J eph" moved to appro e the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.G. - Consider a resolution authorizing the Mayor to execute an engineering agre ment with Baker-Aicklen & Associates. Inc. for. Corridor Park One Drainage and Detention .o � ;S t 37 February 13, 1997 nimization of land required. Both Austin White Lime and the City recommended B !er- Aic en for the project. The aerial surveying item for $18,000 may not be require if the CAPC aerial work is completed in a timely manner. The engineering services for th project is/ $28,000. May Culpepper read the following resolution. • RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain engineering rvices for Lake Creek Watershed Uti 'zation of the Austin White Lime Quarry, and WHEREAS,B er-Aicklen& Associates, Inc. has submitted a agreement to provide said services, and WHEREAS, the it Council desires to enter into said agre ent with Baker-Aicklen & Associates,Inc.,Now Ther ore BE IT RESOLVED Y THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is here authorized and directed to exute on behalf of the City an agreement with Baker-Aicklen Associates, Inc., for Lake eek Watershed Utilization of the Austin White Lime Quarry, a cop of said agreement being ttached hereto and incorporated herein for all purposes. RESOLVED this 13th day o ebruary, 1997. CHARLES CULPEPPER, Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Stewart m ved approve the resolution. Councilman Morgan seconded the motion. VOTE: Ayes: ouncilman Stlu Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None AC ION: The motion carried unanimously. • PPOINTMENTS: None DISBURSEMENTS: 12.A. Consider Change Order No. 2 and final payment to Ballou Construction man for the 1996 Street Maintenance/Micro Surfacing Program in the amount of$34,062.84. 33 February 13, 1997 ista Lane, Lee Street, and Summit Street improvements. Since that time negotiations have b en co leted for an agreement with the firm. Several public hearings will be held w' the neigh rhoods and the Parks and Recreation Department will be included. The e ineering services ill cost$113,000. The approximate cost of the project is $884,000. Staff r commended approval of is agreement. Mayor ulpepper read the following resolution. • RESOLUTION NO. WHEREAS, he City of Round Rock desires to retain engineerin services for Vista Lane,Lee Street and ummit Street Road Improvements, and WHEREAS,Ba er-Aicklen&Associates, Inc. has submitted agreement to provide said services, and WHEREAS, the 'ty Council desires to enter into said agre ment with Baker-Aicklen & Associates, Inc.,Now Ther ore BE IT RESOLVED Y THE COUNCIL OF THE CIT OF ROUND ROCK, TEXAS, That the Mayor is here y authorized and directed to a ecute on behalf of the City an agreement with Baker-Aicklen Associates, Inc., for Vista ane, Lee Street and Summit Street Road Improvements, a copy of sa'd agreement being attac ed hereto and incorporated herein for all purposes. RESOLVED this 13th day o February, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Stewart m ed o approve the resolution. Mayor Pro-tem Palmer seconded the motion.. VOTE: Ayes: ouncilman Stl ka Councilman Morg Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACT ON: The motion carried unanimously. • 1 .I. Consider a resolution authorizing the Mayor to execute an engri eering agreement with B, ker-Aicklen &Associates Inc. for Lake Creek Watershed Utilization ofth Austin White Lira/eOuau3L. Jim Nuse made the staff presentation. Over a decade, the City h s relied on everal quarries at Austin White Lime to reduce the quantity of flow in Lake Cree . Austin White Lime is interested in continuing the use of quarries for detention but are intere ted in 39 February 13, 1997 Mayor Pro-tem Palmer reminded everyone about the Round Rock Woman's Club A nual Valentin 's Day Soup Line which will be held at the Methodist Church. He also r minded everyone o the Annual Lutheran Brotherhood President's Day Banquet at Palm Va ey Church on February , 1997. y, Council oman Chavez wished everyone a Happy Valentine's Day and ded it was great • to see the students t the Council meeting. Councilman J seph also wished everyone a Happy Valentine's Da and a safe weekend. Mayor Culpepp encouraged everyone to attend the Round ock Hardball Classic at Dragon Field. He added t at Time Warner Cablevision was con cting an amnesty campaign . from February 12'h, through arch 20", 1997 for individuals wh are receiving cable service and are not being charged for it. M or Culpepper also asked th t if a presentation will take longer than 30 minutes he would like the eeting to begin at 6:0 p.m. EXECUTIVE SESSION: 17.A. Executive Session as au orized b 551.072 Government Code related to the purchase of real property. (Campbell/Clark\ProDd/tv • 17.B. Executive Session as auth zed by §551.071 Government Code related to en& or contemplated litigation, to wit: asti o vs. City of Round Rock 17.C. Executive Session as a horized 4551.072 Government Code related to the purchase of right-of-way along Loui Henna Bouleva d and Sam Bass Road. The Council entere/into ecutive Session at •58 p.m. and adjourned back in Regular Session at 10:30 p.m. ACTION RELATIVXECUTIVE SESSION: 18.A. Consider/discussion and/or action related to the urchase of right-of-wgy right-of-wayalong Louis Henna Boulev d. MOTION: Councilman Stluka moved to authorize the May to sign a contract for the purchase of ri t-of-way along Louis Henna Boulevard frorri,'Rick Du nt Trustee as discussed • in-Executiv Session. Councilman Stewart seconded the motion. V TE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez 40 February 13, 1997 12.13. Consider payment to Cam Dresser & McKee Inc. for engineering se ices associat d with the Water Treatment Plant Expansion Improvements in the amint of $11.90 -0 12.C. Consider final payment to Chasco Contracting for the constructioof the Joint Cit /Round Roc Independent School District vehicle wash and fuel facilit i the amount of $8,349.26. • 12.D. Consi r Davment to Craig, Sheffield & Austin Inc. forhe expansion of the Water Treatment Plant'th amount of$587,337.00. 12.E. Consider ,a ment to R. Gill & Associates Incfor architectural services associated with the Central Fir Station renovation in the amount 4,080.00. 12.F. Considera ment o R. Gill & Associates Inc. or architectural services with the design phase of the Librgry in thea ount of$9-000.00. 12.G. Consider payment to D. Kallman Incfor Egger Acres Street and Draina e Im rovements in the amount of 17 470.00. 12.H. Consider payment to M.W. M r anonstruction for the renovation and expansion of the Central Fire Station in the amount of61 93.00. MOTION: Mayor Pro-tem Palmer m ved o approve rove the disbursements. Councilwoman • Y Chavez seconded the motion. VOTE: Ayes: C uncilman Stluk Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTIO The motion carried unanimously. • NEW.BUSINESS: None OLD BUSINESS: None I'I'Y MANAGER'S REPORT: Bob Bennett asked the Council to submit any 'terns for /disc ssion at the February 28, 1997 work session. COUNCIL COMMENTS: 41 r • • • r 42 February 13, 1997 Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 8.B. Consider discussion and/or action related to the purchase of ri hZ Sam Bass oad. • MOT N: Councilman Stluka moved to authorize the City Mana/ertosign a contract for the purchas of right-of-way along Sam Bass Road as directe in Executive Session. Councilwoman Cha ez seconded the motion. VOTE: es: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Pa er Councilwoma Chavez uncilma Joseph May r 1pepper Noes: Non • ACTION: The motion carried animou ly. ADJOURNMENT: There being no further b siness, the meeting a 'ourned at 10:35 p.m. Resp tfully Submitted, Joanne La , Assistant City Manager/ City Secretary 43 February 0, 1007 The Round Rock City Council met in Regular Session on Thursday, February 13, 1997 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, • Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session January 23. 1997 and Special Called Session January 28, 1997 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: Allen Baca member of the Advisory Board for the Aging asked the Council to dedicate 1997 Daffodil Days in memory of Carl Schroeder who was a former member of the Aging Board and was one of the individuals who helped start Daffodil Days. A proclamation will be presented at the next Council meeting. • PROCLAMATIONS: 6.A. Consider a proclamation proclaiming Career and Technology Education Week. Mayor Culpepper read a proclamation and presented it to Councilwoman Chavez. She asked Mr. Gary Madsen to introduce the teachers that were present. Students from the area high schools introduced themselves. PRESENTATIONS: 44 February b, 1997 7.A. Consider a presentation of the Greater Round Rock West Neighborhood Plan. Hugh Bender, Principal Planner, made the staff presentation. He noted that this was the second neighborhood team to undertake this type of project. They were appointed by the Council a year ago. The team met on a regular basis, with various departments, and held a town meeting. The first phase of the process was an intensive education training about what the City and other agencies could or could not do for the neighborhood. The team addressed problems in their • neighborhoods. The team and staff assembled the Plan and had a second town meeting. The Plan was also presented to the Planning and Zoning Commission. Bender noted that some issues have already been resolved, while others will take some time. Several members of the Greater Round Rock West Neighborhood Plan presented various aspects of the Plan. Julie Cowan identified the areas that were included in the study. She said that concerned citizens created the Plan and thought through the safety and security issues. She added that the team determined that the Greater Round Rock West area was a safe place to live, the people are involved, and the community is friendly. This Plan states how they hope to keep their neighborhood that way. • Brad Hill explained the Accountability and Implementation sections of the Plan. He said that the team gathered issues, which were later broken down into categories: Parks and Recreation, Environment, Land Use and Design, Code Enforcement, Traffic and Transportation, Crime and Safety, Communication, and Infrastructure. The team assigned a status to the issues and determined which items they could work on. The issues were classified into either a Short Term (completed by the end of 1997), Medium Term (completed in 1 to 3 years), Long Term (completed in 3 to 5 years). The team also determined the accountability, which determines who is responsible for seeing the task through. The neighborhood, through their Neighborhood Association, can help provide solutions and monitor the issues and the City's responsibility would be to implement the Plan and keep it as a working document. The team will meet once a year, review existing issues, and see where improvements can be made or to bring up other • issues. Don Yenni explained the Parks and Recreation and Environmental sections. The Parks and Recreation.section concerns various aspects of the neighborhood. Overall they are very concerned that the schools, all four parks, and the long greenbelt area, as well as the new swimming facility remain their pride and joy. To accomplish this the Plan addresses a number of r. r 45 February ar' 13 199 issues such as lighting in the greenbelt area to make it more useable, safer at night, and to aid in crime prevention. Various possibilities will be addressed with the residents that are immediately affected by the greenbelt. The Plan identifies ways to minimize the impact of development of the Round Rock West Park by addressing ideas to help maintain the park, equipment, and shelter that is located in the • park. This park also provides a home of ducks and geese during the nesting season. The team addressed ways to minimize the impact of future development on the duck population. The Parks and Recreation Department and the neighborhood will be investigating ways to provide an undisturbed area within the park where the ducks,can nest without human encroachment.. The neighborhood will interact with the Code Enforcement officials to assure that the area adjacent to the park doesn't continually exist in such an overgrown condition as to be a fire or safety hazard. The Lake Creek Basin was discussed as a potential walking trail, as well as a limited use recreational facility. This area is in the 100 year flood plain along Lake Creek on the northeast corner of Round Rock West Drive and Lake Creek Drive. The neighborhood will work with the Parks and Recreation Department on this project. • A number of concerns were brought up regarding certain upgrades to the Mickie Krebsbach Swimming Pool. During the process of developing the plan a number of the upgrades were completed. The section on Environmental contains the issue of recycling. The team felt that it was inconvenient to recycle in their neighborhood. They would like, with the help of the Public Works Department, to implement a pilot curbside recycling program within the Greater Round Rock West neighborhood. If curbside recycling is successful in their neighborhood maybe the City would consider this program city-wide. Mayor Pro-tem Palmer asked if the team discussed what the residents would be willing to pay for recycling. Mr. Yenni responded that they had not. Mayor Culpepper asked Mr. Yenni to contact Bob Bennett and pursue the recycling issue and to • gather more information regarding the operation of the recycling program. The team addressed the issue of a potential oak wilt problem, the condition of the waterways, and several issues concerning animal control. Allen Reagan addressed the Code Enforcement and Land Use, Building Design and Layout sections of the Plan. He said that the team believes it's vital to maintain the predominantly single family residential nature of the neighborhood. The areas of concern 46 February 13, 1997 regarding land use pertain to those areas which remain undeveloped. They are not opposed to commercial development but prefer development that harmonizes with the existing neighborhood structures. The issues of Code Enforcement relate to enforcement of existing codes concerning street use, City rights-of-way, and street yards. These include violations of the junked vehicle ordinance, parking of trailers on public streets, parking in rights-of-way that block sidewalks. The team supports an ordinance that would address unregistered, inoperable vehicles parked in • landscaped street yard areas, and an amendment to the City's existing ordinance that would prohibit _the parking of vehicles, after a reasonable grace period, in a "state of partial dismantlement" in street yard driveways and all together prohibit the parking of vehicles and trailers in street yard landscape areas. Reagan added that other municipalities have had success in implementing similar ordinances. The team also expressed concerns regarding the various entrance walls to the subdivision, which are on private property, and how they can be preserved consistent with promoting traffic safety. Mayor Culpepper asked Mr. Reagan if he had copies of the ordinances that he referred to regarding the junked vehicles. Reagan said that the Planning Department had those ordinances because they did the research. Joe LeBourgeois addressed the Traffic and Transportation sections of the plan. He said that the main issues were access and security, traffic flow and control, and the safety of children and other pedestrians that use the neighborhood. LeBourgeois went over the following traffic concerns: the intersection of RM 620 and Chisholm Trail; no warning that Round Rock West Drive is reduced from 4-lanes to 2-lanes; truck stacking on Round Rock West Drive; increased north/south traffic through Round Rock West; difficulty turning left onto Round Rock West Drive from McNeil Road; increased traffic on Deepwood Drive; traffic.visibility problems when turning from Deepwood Drive onto McNeil Road; left turn lane from McNeil Road onto the frontage road, parking, and pedestrian traffic when bats are in season; County Road 172 steep grade at the railroad track; change the yield sign at Deepwood Drive and Creekview to a stop • sign; and increased speeding on Messick Loop at the intersection of Creekview. Other significant issues of the plan are the desire for more sidewalks, which is centered around the safety of the children. The team recommended that sidewalks be constructed on the following main areas: Oakridge, Bluff from Round Rock to St. William's, Round Rock West Drive in front of Round Rock West Park, Park View and Lake Creek Drive. 47 February 13, 1997 Clifton Myers addressed the Communication section of the plan. He said that communication was a major issue of the team and the need for improvement between the neighborhood and the various City departments. The neighborhood has established a good working relationship with the Planning Department. They want to see increased communication with the Parks and Recreation Department, particularly in regard to park planning and • maintenance. They want to offer input on the type of equipment that is being, placed in the neighborhood parks, offer ideas on park improvements, and ideas to expand the park use. Myers said that communications has begun with the Police Department with Corporal John Rowe attending their Neighborhood Association meetings. They are looking forward to meeting the City's traffic engineer and to begin communication with him on traffic issues. The team would like to have input on the development of the Robinson Ranch area where SH45 is proposed. He said that the residents want to have input on anything that involves or affects their neighborhood. They understand that communication is a two way street. They have to be willing to listen, be active, involved, and a viable community in order to create that type of communication with the various City departments. Mr. Myers asked the Council to approve the plan as an amendment to the General Plan. He thanked the staff from the Planning Department and the other City departments for their help in developing the plan. He also thanked the Council for allowing the Greater Round Rock West Neighborhood team to create their neighborhood plan. 7.B. Consider a presentation concerning_the City's information systems wide area network. Brian Finger, the City's Information Systems Manager, made the staff presentation. He gave a status report on the City's computer system network and proposed link of the systems under a wide area network. He noted that the computer system can save time, improves customer service, increase service reliability. He briefly explained the difference between .a closed computer system and an open system, and how the system can work between various departments. He explained what Wide Area Network can bring to the City and outlined the cost and options to implement the system in the near future. The estimated cost for equipment and installation will be approximately $80,000. The entire project is a budget item as a new program. The estimated cost for yearly recurring expenses is approximately $30,000. Mayor Culpepper asked what the time line was for implementing the system. Finger said they are ready to proceed with the evaluation of the Telecommunications Provider Information immediately. The staff is interested in the Council's input. It can be a matter of 3-5 weeks to install some of these things. The staff is ready to move forward with the selection of an 48 February 13, 1997 Information Services consultant. If the Council desires the wide area network can substantially be finished by mid-summer. 7.C. Consider a presentation by Environmental Services concerning environmental service fees. Kim Lutz made the staff presentation. She outlined the following proposed environmental fees. Analytical Fees • * BOD (Biochemical Oxygen Demand) - $15.00/sample This test measures the amount of oxygen required to stabilize the organic matter in wastewater. * COD (Chemical Oxygen Demand) - $15.00/sample Similar to the BOD, is the oxygen requirement for chemical reactions to take place in the wastewater sample. * TSS (Total Suspended Solids) - $15.00/sample This test measures the amount of solid material in a given volume of liquid. These first three tests are primarily run on wastewater samples and indicate the overall quality and strength of the wastewater sample. * Bacteriology - $10.00/sample Water Bacteriology is a test that indicates whether there are coliform bacteria in a liquid sample primarily run on drinking water. Test results reported by the City's lab can be used to comply with State drinking water regulations. Residents that request this test will not be charged for this test. The fees that are proposed are cost based. Samnlin Fees * Wastewater Discharge - $75.00/sample Currently the City has no sampling fees. Businesses often request this service to test the effectiveness of new treatment techniques or to obtain new test data for wastewater surcharges. There is no fee applied to businesses when the City • indicates the sampling event'as part of the routine sampling program. The fee would be applied only to the customer requesting the sampling. The fee covers the equipment and personnel costs required to conduct a twenty-four hour composite sample. * Recycling Center Fees - Current Brush Handling;Fees 49 February. 13 1997 The City currently collects brush curbside at the request of the customer. The charge for this service is $15.00 for the first five minutes and $1.00 for each additional minute thereafter. Citizens may also dispose of brush through the regular trash pick up, provided that it is cut into small pieces and bundled, at no additional cost. Citizens may also deliver small loads of brush to the recycling • center at no cost but a valid identification and proof of residency is required. * Recycling Center Fees - Proposed Brush Handling Fees Small Load non-residential (up to 2 cubic yards) - $15.00 Medium Load(2 to 4 cubic yards)5 $20.00 Large:Load (greater than 4 cubic yards) - $40.00 These fees will help recover the cost for managing and handling the brush at the Deepwood site. The City spends $30-35,000 a year to rent a tub grinder for chipping the brush. While staff is working on ways to reduce the chipping cost, a cost recovery system is badly needed. The average cost for disposal in an area landfill is $5.37 per cubic yard. Councilman Stluka asked if Ecology Action manages the yard site at the Center. Lutz • said no theuulic entrance is manned b Ecology Action and the area where the brush is P Y gY collected is manned by the Street Department. Mayor Culpepper said. as the City matures the Recycling Center will be seeing more brush at the Deepwood site and it was not a goal of the City to subsidize the Center. He asked Lutz to look at that issue closely. 7.D. Consider a presentation concerning the renovation of the Lake Creek Swimming Pool. Sharon Prete made the staff presentation. Several years ago a fiberglass shell was applied to the Lake Creek Pool. The fiberglass has never properly adhered to the concrete surface creating air pockets between the foundation and the fiberglass application. In addition, last summer the fiberglass surface started flaking and chipping creating a health and safety hazard. The fiberglass resurfacing process came with a 25 year warranty. We took advantage, calling numerous times and having repairs made. Last summer our efforts to contact the company failed; through further investigation we learned that they had gone out of business. The Lake Creek Pool cannot be used in its present condition. Staff recommended that the City return to a plaster surface. The estimated cost of restoring the pool is $60,000.00. The Council directed Prete to proceed with her recommendation. 50 February 13, 1997 7.E. Consider a presentation regarding sign ordinance regulations in the City's ETJ. Joe Vining made the staff presentation. He said that a few Legislative Sessions ago representatives gave cities the opportunity to extend their sign ordinance regulations into the ETJ. Round Rock chose not to do that in 1991. There have been some changes to those laws since then. Staff would like for the Council to consider an ordinance regarding sign regulations in the ETJ but there is a lot more complexity to the requirements and the City Attorney is currently looking into all those things. Mayor Culpepper said he would like to see a presentation and the first reading of the ordinance at the next Council meeting and the second reading can be held at the work session on Friday,February 28, 1997. PUBLIC HEARINGS: 8.A. Consider public testimony concerning an ordinance to amend Chapter 11 of the City of Round Rock Code of Ordinances (1990 Edition) Sections 11.303 and 11.314(2) to include offices, heavy vehicle maintenance facilities and truck terminals as permitted principal uses. Joe Vining made the staff presentation. Currently offices are permitted in the zoning ordinance under C-1, C-2, and C-3 Districts. Staff received requests from local property owners that have I-1 • Industrial zoning to compliment their uses by adding offices. This ordinance will amend the I-1 District to allow offices as a permitted principal use and clarify that heavy vehicle maintenance facilities and truck terminals are also permitted principal uses in the I-1 District. Mayor Culpepper opened the public hearing. Allen Reagan spoke in favor of the proposed amendment to the I-1 District. This would not be an offensive use. There being no further public testimony, the public hearing was closed. 8.B. Consider public testimony concerning the request filed by Billy Wray Glenn and Oscar and Edith Grossman to rezone 35.1820 acres of land from MF (Multi-family) and C-1 (General Commercial to PUD 31. (Glenn/Grossman Tract) Joe Vining made the staff presentation. There are actually two tracts on this application which are C-1(General • Commercial) and MF (Multi-family) zoning. The applicant wishes to rezone the entire tract a Planned Unit Development and develop it. multi-family . Four key elements to make this a successful development are 1) to transfer the multi-family zoning from the adjacent Dell Tract to this tract, 2) quality of the construction of the project, 3) an internal sidewalk system, 4) and the dedication of 150 feet of right-of-way in order to facilitate SH-45. 51 February 13,.19,97 Jim Stendebach of Stendebach and Associates represented the applicants Catlyn Round Rock Limited. He outlined the details of the development. This development places the apartment units in close proximity to the employment, it utilizes existing expensive infrastructure that is already in place, and avoids conflicts with single family residential neighborhoods. The property abuts land owned by Dell Computer on the west and have discussed the project with • Dell to ensure a quality development. They have also submitted an application on behalf of Dell Computer to eliminate the 8.4 acres of multi-family zoning which is currently located adjacent to single family development. The property is currently zoned multi-family and commercial and can be developed under standard zoning and subdivision ordinances without any special quality controls. In the preparation of the development agreement they worked with the planning staff to identify ways to insure quality and attractive development. They identified aspects of multi- family development which are characteristic of high quality developments. This guided the preparation of a set of development standards in an ordinance format rather than a site format which requires development in a significantly higher than the normal ordinance requirements. These specifically include 100% masonry construction, architectural quality shingles, which are approximately three and a half times as expensive as standard, building height regulations which require varying heights of buildings within 100 feet of Louis Henna Boulevard or the Dell tract a requirement for significant recreational amenities, in addition to the standard pool and club house. There will be additional amenities of exercise rooms, tennis and sports courts, extra set back and landscaping adjacent to both Louis Henna Boulevard and the Dell tract. The landscaping is improved both in terms of the number of trees and the size of trees as well, in addition fences which front on Louis Henna Boulevard are restricted to low maintenance materials. A detailed site plan for each phase is required to be submitted to the City's Development Review Board to ensure compliance with the PUD prior to the issuance of the building permit for that phase. In addition to quality standards, a number of site specific requirements are being included • in the PUD. One is the dedication of over 3 acres of land for SH-45 that's 150 foot strip on the north side of Louis Henna Boulevard. It will be transferred to the City, County, or the Texas Highway Department whichever is appropriate at no cost. A hike and bike trail will be located on the front of the property and will be designed to connect into a comprehensive system connecting to the Dell tract on the west and to the tract on the east as well. This will be available for public use eventhough it will be constructed on the owner's property. An access to the site is limited to 52 February 1391997 a maximum of three driveways from Louis Henna Boulevard We believe that this PUD is in the interest of the City and will result in a quality development equal to or better than the best development in the area. Mayor Culpepper opened the public hearing. There being no pubic testimony, the public hearing was closed. 8.C. Consider public testimony concerning the request filed by Lance Jay Luchnick, Trustee, Socrates Aramburu MD, Trustee, William H. Avey, Trustee to rezone Lot 1, Blk B. Crystal Park (7.0000 acres ) from I-1 Industrial to C-1 (General Commercial). Joe Vining made the staff presentation. This item is a simple I-1 to C-1 zoning change and is being requested by the applicant to facilitate the construction of another McDonald's Restaurant north of Old Settlers Boulevard and east of IH-35. Mayor Culpepper opened the public hearing. Jim Stendebach,represented the owner, and was present for any questions. There being no further public testimony, the public hearing was closed. 8.D. Consider public testimony concerning the request filed by Dell Computer Corporation to rezone an 11.3160 acre tract of land out of Asa Thomas Survey, A-609 from MF ` (Multi-family) (8.389 ac) and SF-2 (Single Family-Standard Lot) (2.927 ac) to C-1 (General Commercial). (Dell Tract l Joe Vining made the staff presentation. This tract was originally zoned multi-family and single family in the mid-80's. The present owner is Dell Computer Corporation. The zoning request would allow,an expansion of the Dell Computer facilities. Mayor Culpepper opened the public hearing. Jim Stendebach representing the owner noted that four concerns were brought up at the Planning and Zoning Commission meeting by adjacent homeowners. Those were addressed by the owner of the property. Stendebach provided a copy of the concerns and responses to the Council. There being no further public testimony, the public hearing was closed. ORDINANCES: • 9.A. Consider an ordinance amending the residential sanitation charge for the collection of refuse and for recycling services. (Second Reading) David Kautz made the staff presentation. There have been no changes since the first reading.of the ordinance. Staff recommended approval of the ordinance. Mayor Culpepper read the caption of the ordinance. • ill J+Je i' •t. f . „ . 53 February 13,,.199.7 ORDINANCE NO AN ORDINANCE AMENDING CHAPTER 6, SECTION 6.615(1)(b), CODE OF ORDINANCES (1995 EDITION) TO REVISE THE RESIDENTIAL SANITATION CHARGE FOR THE COLLECTION OF REFUSE AND FOR RECYCLING SERVICES; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor PTO-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.B. Consider an ordinance adopting Amendment No. 3 of the 1996-1997 Operating • Budget. (Second Reading) David. Kautz made the staff presentation. There were no changes since the first reading of the ordinance. Staff recommended approval of the ordinance. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE PROVIDING FOR AMENDMENT NO. 3 TO THE BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL YEAR 1996-97. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 54 February 13, 1997 9.C. Consider an ordinance adopting Amendment No. 4 of the 1996-1997 Operating Budget. First Readingi David Kautz made the staff presentation. This proposed budget revision provides additional funding for the following projects. Revenue Reimbursement from Williamson County for right-of-way $175,000 Franchise fees, structural steel inspection revenue adjust to actual 16,000 • Garbage and recycling fee adjusted to reflect increase 17,650 CAPCO grant, 911 funds to offset GIS mapping costs 28,092 Sales tax growth 680,000 Police Grant(Training and Recruiting) 34,531 Other revenue adjustments 7.000 Total proposed adjustments to Revenue $958,273 Expenditures Planning Department GIS Mapping, 911 System locating enhancements, computer equipment $28,092 • General Services Personnel Compensation Consultant 165,000 Adjust budget for sales tax sharing with Dell Computer to reflect increased Dell Sales 240,875 Parks and Recreation Resurfacing of Lake Creek Swimming Pool 60,000 Public Works/Roads Fund the increased recycling center costs 19,750 Fund proposed improvements on Louis Henna Blvd. and other street improvements 175,000 Contingency • Reimburse the contingency account for unforeseen expenditures 65.575 Total Proposed Adjustment to Expenditures $754,292 Kautz added that this is balanced with additional growth related revenues and the City's cash flow remains strong and recommended approval of Amendment No. 4. The following reflects Budget Revision#4 for Fiscal Year 1996-1997: 55 February 13,.1997 1996-1997. 1996-1997 Revised Revised Budget Bud eg t#4 GENERAL FUND Revenues $19,916,392 $20,874,665 Expenditures (20,235,255) (,20,989,5471 Total Change in Fund Balance $ (318,863) $ (114,882) UTILITY FUND Revenues $18,737,500 $18,737,500 Operating Expenditures (14,795,138) ( 14,795.138) Change in Operations 3,942,362 3,942,362 Other Sources - Scheduled Use of Impact Fees 950.000 950,000 Change in Working Capital $4,892,362 $4,892,362 Mayor Culpepper read the caption of the,,ordinance. ,t . ORDINANCE NO. AN ORDINANCE PROVIDING FOR AMENDMENT NO. 4 TO THE BUDGET OF THE CITY OF ROUND ROCK,TEXAS FOR FISCAL YEAR 1996-97. MOTION: Councilman Stewart moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.D. Consider an ordinance to amend Chapter 11 of the City of Round Rock Code of Ordinances (1990 Edition) Sections 11.303 and 11.314(2) to include offices, heavy vehicle maintenance facilities and truck terminals as permitted principal uses. (First Reading) A publj6 hearing was held earlier in the meeting. • Mayor Culpepper ca er read the tion of the ordinance. Y PP ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 11, SECTION 11.303, CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS, BY ADDING DEFINITIONS FOR OFFICE, HEAVY VEHICLE AND TRUCK TERMINAL, AND BY AMENDING CHAPTER 11, SECTION 11.314(2) TO INCLUDE OFFICES, HEAVY VEHICLE MAINTENANCE FACILITIES AND TRUCK TERMINALS AS ADDITIONAL PERMITTED PRINCIPAL USES; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. 56 February 13, 1997 MOTION: Councilman Stluka moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Stewart moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.E. Consider an ordinance setting the date time and place for a public hearing concerning the annexation of 38.1600 acres of land. (RRISD Middle School #2). (First Readingl Joe Vining made the staff presentation. The purpose of this annexation is to facilitate the development of a Round Rock ISD middle school. A final plat was approved by the Planning and • Zoning Commission on February 5, 1997, subject to the successful annexation of.this tract. Public hearings will be held on March 11, 1997 at 6:00 p.m. and March 13, 1997. ORDINANCE NO. AN ORDINANCE SETTING THE DATE AND TIME FOR TWO PUBLIC HEARINGS TO BE HELD IN THE CITY COUNCIL CHAMBERS ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF ROUND ROCK, TEXAS, TO WIT: 38.1600 ACRES OF LAND OUT OF THE P.A. HOLDER SURVEY, ABSTRACT NO. 297, 4 57 February 13,.1997 WILLIAMSON COUNTY; AUTHORIZING AND.DIRECTING THE CITY SECRETARY TO PUBLISH OF SUCH PUBLIC HEARINGS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez CouncilmanJoseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilwoman Chavez seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.F. Consider an ordinance to rezone 35.1820 acres of land from MF (Multi-family) and C-1 (General Commercial) to PUD 31. (Glenn/Grossman Tract) (First Reading) Joe Vining • made the staffresentation. Councilman Joseph asked how the hike and bike trail will be utilized P P if the development is a gated community. Jim Stendebach responded that the hike and bike trail will be outside the gates. In response to Mayor Pro-tem Palmer's question, Vining said that it will be a 704 unit development. 5 :8 February 13, 1997 Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE 35.1820 ACRES OF LAND SITUATED IN THE ASA THOMAS SURVEY, ABSTRACT NO. 609, ROUND ROCK, WILLIAMSON COUNTY, TEXAS FROM DISTRICT MF (MULTI-FAMILY) AND DISTRICT C-1 (GENERAL COMMERCIAL) TO PLANNED UNIT DEVELOPMENT (PUD) NO. 31. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. MOTION: Mayor Pro-tem Palmer moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.G. Consider an ordinance to rezone Lot 1. Blk B. Crystal Park (7.0000 acres) from I-1 (Industrial) to C-1 (General Commercial). First Readings A public hearing was held earlier in the meeting. Cis 59 February 13,_199,7 Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE 7.0000 ACRES OF LAND, BEING LOT 1, BLOCK B, CRYSTAL PARK, ROUND ROCK, WILLIAMSON COUNTY, TEXAS, FROM DISTRICT I-1 (GENERAL INDUSTRIAL) TO DISTRICT C-1 • (GENERAL COMMERCIAL). MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. Y MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.H. Consider an ordinance to rezone an 11.3160 acre tract of land out of Asa Thomas Survey, A-609 from MF(Multi-family) (8.389 ac) and SF-2 (Single Family-Standard Lot) (2.927 60 February 13, 1997 ac) to C-1 (General Commercial). (Dell Tract) (First Reading), A pubic hearing was held earlier in the meeting. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 • EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE 11.3160 ACRES OF LAND, OUT OF THE ASA THOMAS SURVEY, ABSTRACT NO. 609, ROUND ROCK, WILLIAMSON COUNTY, TEXAS, .FROM DISTRICT MF (MULTI-FAMILY) (8.389 ACRES) AND DISTRICT SF-2 (SINGLE FAMILY-STANDARD LOT) (2.927 ACRES) TO DISTRICT C-1 (GENERAL COMMERCIAL). MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman-Joseph Mayor Culpepper Noes: None ACTION: The motion"carried unanimously. 61 February 13,.1997 RESOLUTIONS: 10.A. Consider a resolution of support for the Round Rock Independent School District Bond Election. Tom Norris, Superintendent, and Steve Copenhaver, Board of Trustees President, were present. They addressed the necessity of the school bond election. Mayor Culpepper read the following resolution. • RESOLUTION NO WHEREAS, there is no more important factor to maintaining the quality of life in Round Rock than our children's education, and WHEREAS,the Round Rock ISD Board of Trustees has submitted a bond proposal to the voters, and WHEREAS, the Round Rock City Council wishes to show its support for the passage of the bond election,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the City Council hereby declares its support of the Round Rock ISD bond proposal and urges all citizens to vote in favor of the proposal. RESOLVED this 13th day of February, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Councilman Stewart • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The,motion carried unanimously. 10.B. Consider a resolution in support of legislation creating Regional Tollwu • Authorities. Joe Vining made the staff presentation. He said that the City's State Representative was anxious to file this bill to create this legislation. Mayor Culpepper said this will be the fastest way to get the roads built. Mayor Culpepper read the following resolution. RESOLUTION NO. 62 February 13, 1997 WHEREAS, population growth within southern Williamson County has exceed projections and from all indications will continue to increase at a rapid rate, and WHEREAS, economic indicators identify Williamson County as having some of the strongest growth in the Austin Metropolitan Area for the next 20-25 years, and one of the fastest growing areas in the United States, and WHEREAS, current transportation infrastructure is inadequate for present and future projected levels of traffic and poses serious hazards to public safety for all citizens in the metropolitan area and threatens to hinder recruitment of new business and employers, and WHEREAS,the lack of state and federal funding available for major roadway projects in this area creates the necessity of pursuing alternative funding sources, such as the construction • of toll financed facilities, and WHEREAS, several toll financing studies are underway or authorized by the Texas Turnpike Authority for roadway projects in Williamson and Travis Counties, including SH 130, US 183-A and SH45/Loop 1, and WHEREAS, local control of the funding'and construction of such facilities could expedite the process, and WHEREAS, an option available to Williamson County is to create a county/regional toll road authority to construct such facilities, and WHEREAS, the creation of a county/regional toll road authority must be pursued at the Texas Legislature, and WHEREAS, creation of a county/regional toll road authority for Williamson County and other appropriate counties is in the best interests of the citizens safety and elimination of traffic congestion,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Council strongly supports'and urges the passage of legislation that will allow local government entities the opportunity to create Regional Tollway Authorities. RESOLVED this 13th day of February, 1997. CHARLES CULPEPPER, Mayor City of Round Rock,Texas ATTEST: • JOANNE LAND, City Secretary MOTION: Mayor Pro-tem Palmer moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. 10.C. Consider a resolution authorizing the Mayor to submit a grant application to the Criminal Justice Division (CAPCO) for an officer to continue the Community Oriented Police Services (C.O.P.S.) pro ram. Police-'Chief Buster Kuhlmann made the staff presentation. This resolution authorizes the Mayor to sign a grant application to fund the fourth year of a five year 63 February 13, 1997 program for the Community Police Services program. This grant enables the City to provide the manpower to implement the program designed to form a partnership between the community and the police to reduce crime and the fear of crime. The following is a summary of the grant proposal: 1994 Grant Proposed 10/01/94- 9/30/95 - CJD: $33,819 - City: -0- 1995 Grant Proposed 10/01/95-9/30/96- CJD: $27,055 - City: $ 8,768 1996 Grant Proposed 10/01/96-9/30/97 - CJD: $21,493 - City: $14,329 1997 Grant Proposed 10/01/97-9/30/98 - CJD: $17,194 - City: $21,722 1998 Grant Proposed 10/01/98 9/30/99 - CJD: $13,755 - City: $26,066 Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the Office of the Governor, Criminal Justice Division (CAPCO),has grant funds available to cities for various law enforcement projects, and WHEREAS, grant funds are available through the State of Criminal Justice Planning Fund (Fund 421) for manpower necessary to implement the Community Oriented Police Services (C.O.P.S.) program, designed to form a partnership between the community and the police, utilizing a problem solving approach toward decreasing crime and the fear of crime, and WHEREAS, the City Council wishes to make application for the grant to provide financial assistance to continue the above-described program, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to make the necessary application for the above-described grant. RESOLVED 13th day of February, 1997. CHARLES CULPEPPER, Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 64 February 13, 1997 10.1). Consider a resolution authorizing the Mayor to submit a grant application to the Criminal Justice Division (CAPCO) for a middle school liaison officer to continue the Safe and Drug Free Schools program. Police Chief Buster.Kuhlmann made the staff presentation. This resolution authorizes the Mayor to sign a grant application to fund the second year of a five year grant program for the Safe and Drug Free Schools program. This grant will enable the City to provide the manpower to implement the program designed to promote drug and weapon free • environments in the middle schools. 1997 Grant Proposed 10/01/96- 9/30/97 - CJD: $31,653 - City: -0- 1998 Grant Proposed 10/01/97-9/30/98 - CJD: $25,322 - City: $16,411 1999 Grant Proposed 10/01/98- 9/30/99 - CJD: $20,258 - City: $19,693 2000 Grant Proposed 10/01/99-9/30/00 - CJD: $16,206 - City: $23,632 2001 Grant Proposed 10/01/00 9/30/01 - CJD: $12,965 - City: $28,358 Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the Office of the Governor, Criminal Justice Division (CAPCO), has grant funds available to cities for various law enforcement projects, and WHEREAS, grant funds are available through the Safe and Drug Free Schools Act for • manpower necessary to implement the Middle School Liaison Officer Program, and WHEREAS, the City Council wishes to make application for grant funds to provide financial assistance to continue the above-described program,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to make the necessary application for the above-described grant. RESOLVED this 13th day of February, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper 65 February 13, 1997 Noes: None ACTION: The motion carried unanimously. 10.E. Consider a resolution authorizing the Mayor to execute an engineering agreement with HDR for a waterline tie-in at Hester's Crossing. Jim Nuse made the staff presentation. This supplement Amendment No. 1 is for additional engineering services to produce plans and • specifications describing the waterline connection in an east-west direction south of the Hester's Crossing overpass. This connection will increase the pressures in the Dell and Wal-Mart area by an average of 11 p.s.i. during peak times. The engineering contract is $52,550.00. Since the area around Dell and Wal-Mart do have occurrences.pf moderately low pressure this improvement is a viable solution. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain engineering services for a waterline in Hester's Crossing, and WHEREAS, HDR Engineering,Inc., has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with HDR Engineering,Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY,OF ROUND ROCK, TEXAS • That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with HDR Engineering, Inc. for engineering services for a waterline in Hester's Crossing, a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 13th day of February, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. May Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None 66 February 13, 1997 ACTION: The motion carried unanimously. 10.F. Consider a resolution authorizingthe e Mayor to execute an easement to TU Electric for service at the Water Treatment Plant. Jim•Nuse made the staff presentation. Texas Utilities is requiring two (2) easements for the placement of poles and powerlines into the new water treatment plant. The easements route through the "old" plant boundaries and the adjacent new tract. The easement through the existing plant site is described in the field notes as "...across that • certain 13.0 acres tract..." and the subsequent other easement is described in the field notes as "...across that certain 10.813 acres tract..." Staff recommended that the two easements be granted. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, TU Electric Company has requested an easement in order to provide electrical service to the Water Treatment Plant, and WHEREAS, the City Council wishes to grant TU Electric Company's request,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an easement in order to provide electrical service to the Water Treatment Plant, a copy of which is attached hereto as Exhibit"A". RESOLVED this 13th day of February, 1997. • CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.G. Consider a resolution authorizing the Mayor to execute an engineering agreement with Baker-Aicklen & Associates. Inc. for Corridor Park One Drainage and Detention 67 February 13,,1997 Improvements. Jim Nuse made the staff presentation. Corridor. Park One is one the fastest growing industrial areas in the City. An engineering study was paid for by three (3) property owners to evaluate the drainage system with the development density now known. Some improvements have been identified including orifice plates, berm work and concrete lining of a channel. This agreement is to consider design services to implement the recommendation of the • study. The engineering design cost is $9,500.00. Staff recommended approval. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain engineering services for Corridor Park One Drainage and Detention Improvements,and WHEREAS,Baker-Aicklen &Associates,Inc. has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Baker-Aicklen & Associates, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Baker-Aicklen &Associates, Inc., for Corridor Park One Drainage and Detention Improvements, a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 13th day of February, 1997. CHARLES CULPEPPER,Mayor City of Round Rock,Texas • ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. 10.H. Consider a resolution authorizing the Mayor to execute an engineering agreement with Baker-Aicklen & Associates. Inc. for Vista Lane, Lee Street and Summit Street Road Improvements. Jim Nuse made the staff presentation. Baker-Aicklen and Associates, Inc. were previously selected at the June 13, 1996 Council meeting to provide engineering services for the 68 February 13, 1997 Vista Lane, Lee Street, and Summit Street improvements. Since that time negotiations have been .completed for an agreement with the firm. Several public hearings will be held with the neighborhoods and the Parks and Recreation;'Department will be included. The engineering services will cost $113,000. The approximate cost of the project is $884,000. Staff recommended approval of this agreement. Mayor Culpepper read the following resolution. • RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain engineering services for Vista Lane,Lee Street and Summit Street Road Improvements, and WHEREAS,Baker-Aicklen&Associates, Inc. has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Baker-Aicklen & Associates,Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Baker-Aicklen&Associates,Inc., for Vista Lane,Lee Street and Summit Street Road Improvements, a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 13th day of February, 1997. CHARLES CULPEPPER, Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Stewart moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. 10.1. Consider a resolution authorizing the Mayor to execute an engineering agreement with Baker-Aicklen &Associates.Inc. for Lake Creek Watershed Utilization of the Austin White Lime QuaML Jim Nuse made the staff presentation. Over a decade, the City has relied on several quarries at Austin White Lime to reduce the quantity of flow in Lake Creek. Austin White Lime is interested in continuing the use of quarries for detention but are interested in 69 February 13, 1997 minimization of land required. Both Austin White Lime and the City recommended Baker- Aicklen for the project. The aerial surveying item for $18,000 may not be required if the CAPCO aerial work is completed in a timely manner. The engineering services for the project is $28,000. Mayor Culpepper read the following resolution. • RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain engineering services for Lake Creek Watershed Utilization of the Austin White Lime Quarry, and WHEREAS,Baker-Aicklen &Associates, Inc. has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Baker-Aicklen& Associates,Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Baker-Aicklen &Associates, Inc.,for Lake Creek Watershed Utilization of the Austin White Lime Quarry, a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 13th day of February, 1997. CHARLES CULPEPPER, Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Stewart moved to approve the resolution. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tern Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • APPOINTMENTS: None DISBURSEMENTS: 12.A. Consider Change Order No. 2 and final payment to Ballou Construction Company for the 1996 Street Maintenance/Micro Surfacing Program in the amount of$34,062.84. 70 ..:February 13, 1997,,,., „ 12.B. Consider payment to Camp Dresser & McKee Inc for engineering services associated with the Water Treatment Plant Expansion' Improvements in the amount of $11.900.00. 12.C. Consider final payment to Chasco Contracting for the construction of the Joint City/Round Rock Independent School District vehicle wash and fuel facility in the amount of $8,349.26* • 12.1). Consider payment to Craig, Sheffield & Austin, Inc. for the expansion of the Water Treatment Plant the amount of$587,337.00. 12.E. Consider payment to R. Gill & Associates. Inc. for architectural services associated with the Central Fire Station renovation in the amount of$1.080.00. 12.F. Consider payment to R. Gill & Associates, Inc. for architectural services with the design phase of the Library in the amount of$9,000.00. 12.G. Consider payment to S.D. Kallman, Inc. for Egger Acres Street and Drainage Improvements in the amount of$17,470.00. 12.11. Consider payment to M.W. Morgan Construction for the renovation and expansion of the Central Fire Station in the amount of$61,493.00. • MOTION: Mayor Pro-tem Palmer moved to approve the disbursements. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. NEW BUSINESS: None OLD BUSINESS: None CITY MANAGER'S REPORT: Bob Bennett asked the Council to submit any items for discussion at the February 28, 1997 work session. COUNCIL COMMENTS. 3 : 71 February 13, 1997 Mayor Pro-tem Palmer reminded everyone about the Round Rock Woman's Club Annual Valentine's Day Soup Line which will be held at the Methodist Church. He also reminded everyone of the Annual Lutheran Brotherhood President's Day Banquet at Palm Valley Church on February 20, 1997. Councilwoman Chavez wished everyone a Happy Valentine's Day and added it was great • to see the students at the Council meeting. Councilman Joseph also wished everyone a Happy Valentine's Day and a safe weekend. Mayor Culpepper encouraged everyone to attend the Round Rock Hardball Classic at Dragon Field. He added that Time Warner Cablevision was conducting an amnesty campaign from February 12'h, through March 20`h, 1997 for individuals who are receiving cable service and are not being charged for it. Mayor Culpepper also asked that if a presentation will take longer than 30 minutes he would like the meeting to begin at 6:00 p.m. EXECUTIVE SESSION: 17.A. Executive Session as authorized by 4551.072 Government Code, related to the purchase of real property. (Campbell/Clark Property) 17.B. Executive Session as authorized by 051.071 Government Code, related to or pendingcontem lated litigation, to wit: Castillo vs. Cit of Round Rock P 17.C. Executive Session as authorized by §551.072 Government Code, related to the purchase of right-of-way along Louis Henna Boulevard and Sam Bass Road. The Council entered into Executive Session at 9:58 p.m. and adjourned back in Regular Session at 10:30 p.m. ACTION RELATIVE TO EXECUTIVE SESSION: 18.A. Consider discussion and/or action related to the purchase of right-of-way along Louis Henna Boulevard. MOTION: Councilman Stluka moved to authorize the Mayor to sign a contract for the purchase of right-of-way along Louis Henna Boulevard from-Rick Dupont Trustee as discussed • in Executive Session. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez 7. 2 February 13, 1997 Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 18.B. Consider discussion and/or action related to the purchase of right-of-way along Sam Bass Road. • MOTION: Councilman Stluka moved to authorize the City Manager to sign a contract for the purchase of right-of-way along Sam Bass" Road as directed in Executive Session. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer _ Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. ADJOURNMENT: There being no further business, the meeting adjourned at 10:35 p.m. Respectfully Submitted, Joanne Land, Assistant City Manager/ City Secretary • 73 February 27, 1997 The Round Rock City Council met in Regular Session on Thursday, February 27, 1997 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE 1 . ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session February 13, 1997 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: S.A. Sam Bass Baseball -Parade request Joanne Land made the staff presentation. The Sam Bass Baseball Youth League requested permission to have their annual Opening Day Parade on Saturday, April 5, 1997. The parade will form on West Main Street in front of El Matador Restaurant at 7:30 a.m., and at 8:00 a.m. the parade will proceed to the baseball fields on East Main Street. The League checked with • the Fire and Police Departments and received their approval. MOTION: Councilman Joseph moved to approve the parade request. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan 74 February'27, 1997 Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. Bobby Blackwood, 605 Circle Avenue,had signed up to address the Council but he did not attend the meeting. PROCLAMATIONS: 6.A. Consider a proclamation dedicating 1997 Daffodil Days in memory of Carl Schroeder. Mayor Culpepper read the appropriate proclamation and presented it to Carl Schroeder's wife Helen. Mayor Culpepper also read a proclamation proclaiming March 3-7, 1997 as Texas Public Schools Week. The proclamation will be mailed to the School District. PRESENTATIONS: 7.A. Consider a presentation by Watson Wyatt concerning_a proposed compensation program review for City employees. Joanne Land made the staff presentation. Sarah Hutchinson of Watson Wyatt& Company was introduced and made a presentation concerning their proposal to provide a Compensation System Update and Performance Management Redesign for City employees.Land added that Watson Wyatt is'an international firm who has a reputation as being number one in the human resource area. Sarah Hutchinson outlined her qualifications and those of Liz Foreman, Compensation Analyst, who will assist her in the project. Hutchinson briefly reviewed the history of Watson Wyatt and gave a brief overview of the project and the steps that will be taken to complete it. She said that the firm will, among other things, develop scenarios for implementation, develop a Performance Management System, develop a communication strategy, develop scenarios for • implementation and update of existing policies and procedures. In response to Councilman Stluka's question, Hutchinson said that the project will be completed.in 3 to 4 months with implementation occurring the next budget year. 7.B. Consider a presentation regardinga proposal to extend the City's sign ordinance regulations into the City's Extra-territorial Jurisdiction. Joe Vining made the staff presentation. 75 February 27,:.1997 Currently, the sign ordinance pertains only to the corporate limits. Staff presented a proposal to the Council to extend that ordinance to cover the entire extra-territorial jurisdiction to protect the City from unregulated billboards outside the City limits and to protect the aesthetics of the major entrances to the City. 7.C. Consider a presentation regardingdevelopment in the County Road 172/FM1325 • area. Jim Nuse made the staff presentation. He said that Mr. Tagge had previously asked the Council for service to his tract. Nuse pointed out the location of the area in question and the options for providing utilities to certain tracts in the County Road 172/FM1325 area. He recommended that Mr. Tagge continue meeting`with staff to discuss an agreement to provide water service to the tract and to strategically begin discussing the wastewater line so the area can be ready when that line goes through there. At this point this can be done without annexation of. the tract. In response to Mayor Pro-tem Palmer's question, Nuse said that the entire sewer line, which will tie into Lake Creek, will be approximately $375,000. He added that the existing system in Chisholm Valley Subdivision cannot handle the types of flows that will occur. • Councilman Stluka asked what needed to be done to accommodate Mr. Tagge. Nuse said, "The waterlines are there.We just need to find a location for a tap and properly size it." PUBLIC HEARINGS: 8.A. Consider public testimony concerning the request filed by Round Rock Independent School District to rezone a 3.1350 acre tract of land out of J.M. Harrell Survey, A- 284 in Round Rock, Williamson County, Texas from SF-2 (Single Family-Standard Lot) to C-1 (General Commercial). (RRISD) Joe Vining made the staff presentation. He said that for many years the School District operated their School Bus Facility on this tract of land which is located on the southwest corner of IH-35 and McNeil Road. The School District has a prospective buyer for the property and requires a zoning change to C-1. The General Plan supports this zoning request and the Planning and Zoning Commission recommended approval of the zoning change. • Mayor Pro-tem Palmer asked what was being planned for the old Hopewell School. Vining said that the building has a lot of value to various members of the community because of the it's historic nature but they had not asked for a historic designation for the school and the City has not place one on it. There has been some interest in maintaining it or moving it but those discussions are on going. He added that the City does not have plans for the building but the new owner of the property or the School District may have some plans. -7. 6 February 27, 1997 Councilman Joseph asked that staff contact the interested parties and see if they are interested in raising funds to move the building. Mayor Culpepper opened the public hearing. Jim Stendebach of Stendebach & Associates represented the request and said he was present to answer the Council's questions. There being no further public testimony, the public hearing ng was closed. 8.B. Consider public testimony concerning the Assessment/Service Plan and Assessment Roll in connection with the Encino Plaza Public Improvement District. David Kautz made the staff presentation. The purpose of the public hearing was to consider proposed assessment against property in the Encino Plaza Public Improvement District (PID) which was established by the Council on December 12, 1996. He added that the presentation will outline the operation and financing transactions regarding the Assessment District. Charlie Crossfield, Assistant City Attorney, gave an overview of the Encino Plaza PID process. He said that on August 14, 1996, the property owners signed and filed with the City a petition requesting the creation of the PID. After requisite notice, a public hearing was held.on December 12, 1996, regarding the advisability of the District improvements. On the same day, • the Council approved a resolution authorizing the creation of the PID. He added that an Assessment/Service Plan was submitted to the Council for their review. The total assessment is. $2,690,000 and the property owners will pay. 100% of that over 14 years at 10%. Public notice of this hearing was published and a written notice was sent to all the property owners. They worked with staff on the development of the Assessment/Service Plan. He noted that this public hearing was for the Council to hear any objections to the Assessments. Garry Kimball of First Southwest Company, the City's financial advisor, explained the financing structure on the transaction. He said that the bonds are being issued by the Public Improvement District so they are not City bonds.They contacted the major bond rating agencies anonymously concerning this transaction to find out whether it would have a negative or any impact on the City's bond ratings. They were assured that it will not have any impact act on the • City's bond ratings. He noted that a lot of security features were included in the bond issue to protect the City in the event that the development did not occur according to plan. Also, no taxes or City revenues are pledged, and there is no way.that money from the City's General Fund can be attached to pay for these bonds. These are solely secured by the assessment revenues and the security is funded up front in the form of a cash reserve. 77 February 27, 1997 Mayor Culpepper opened the public hearing. Charlie Crossfield called Mark Dietz to the podium. Crossfield- "State your name." Dietz - "M name is Mark Dietz and I am leased to be here before the Council." Y P Crossfield- "Who do you represent?" • Dietz - "M clients are SLKR which is a Nissan dealership, Encino Development, and Y P� P Oak Tree Development. Encino is developing the Hotel site and Oak Tree is developing the tracts that are around the Hotel site and then they have under contract the two lots that are behind Fast Eddie's, Lot 1 and Lot 2 down there on tli'e:side which are currently owned by the Hoppe's but we intend to take them out later this year." Crossfield- "Which lot is the Denny's going on?" Dietz - "Denny's is on Lot 1, Block C and the Golden Corral will be on part of Lot 2, Block C and the Hotel site is identified." Crossfield - "Did all of those property owners receive written notice of tonight's hearing?" • Dietz- "Yes." Crossfield- "To your knowledge have they reviewed the assessment roll that we have been talking about tonight and they also participated in the preparation of the service plan?" f; Dietz- "Yes." Crossfield- "In your opinion, do they concur that the assessments which is shown on the assessment roll fair and equitable division of the assessment against the various properties in the district?" Dietz - "They do." Crossfield- "I have no more questions." There being no further public testimony, the public hearing was closed. ORDINANCES: • 9.A. Consider an ordinance adopting Amendment No. 4 of the 1996-1997 Operating Budget. (,Second Readings David Kautz made the staff presentation. There have been no changes since the first reading of the ordinance. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. 78 February.27, 1997 AN ORDINANCE PROVIDING FOR AMENDMENT NO. 4 TO THE BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL YEAR 1996-97. MOTION: Councilman Stluka moved`to adopt the ordinance. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.B. Consider an ordinance concerning speed zone changes on Greenlawn from Gattis School Road to Louis Henna Boulevard. (First Reading) Tom Word made the staff presentation. In response to concerns voiced by the Greenlawn Place Owners Association about speed limits on Greenlawn Boulevard between Gattis School Road and Louis Henna Boulevard the Public • Works Department conducted an engineering and traffic investigation to examine the existing speed limits. The current speed limit southbound on Greenlawn Boulevard is 40 mph from Gattis School Road to Louis Henna Boulevard. Northbound, the speed limit on Greenlawn Boulevard is 40 mph from Louis Henna Boulevard to just north of Stratford Drive where it reduces to 30 mph for the remainder of the distance to Gattis School Road. The result is that the southbound speed limit posted is 10 mph faster than the northbound speed limit on Greenlawn Boulevard from Gattis School Road to just north of Stratford Drive.. Based on the engineering and traffic investigation conducted, staff recommended that the speed limits on Greenlawn Boulevard be revised as follows: • From"Gattis School Road to 185 feet south of Stratford Drive - 35 mph From 185 feet south of Stratford Drive to Louis Henna Boulevard-40 mph The findings and recommendations from the engineering and traffic investigations were discussed with representatives of the Greenlawn Place Owners Association. Mayor Culpepper read the caption of the ordinance. f SW Jf 2 5 79 February 27, 1997 ORDINANCE NO.' AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.502, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS CHANGING THE SPEED ZONES ON GREENLAWN BOULEVARD FROM GATTIS SCHOOL ROAD TO LOUIS HENNA BOULEVARD; PROVIDING FOR A , SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stluka • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Council Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 9.C. Consider an ordinance extending the City's sign ordinance regulations into the City's Extra-territorial Jurisdiction. (First Reading) Joe Vining made the staff presentation. Staff recommended adoption of this ordinance to extend the applicable sign regulations to the Round Rock ETJ. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 3, SECTION 3.1400, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, BY EXTENDING THE CITY'S SIGN ORDINANCE REGULATIONS INTO THE CITY'S EXTRATERRITORIAL JURISDICTION; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the,ordinance. Councilman Stluka seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez 80 February 27, 1997 . Councilman Joseph Mayor Culpepper Noes: None. ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance h • a e wit the unanimous consent of all the Councilmembers present. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 9.D. Consider an ordinance to rezone a 3.1350 acre tract of land out of J.M. Harrell Survey, A-284 in Round Rock, Williamson.County, Texas from SF-2 (Single Family-Standard Lot) to C-1 (General Commercial). (RRISD) (First Reading) Joe Vining made the staff presentation. A public hearing was held earlier in the meeting. The Council asked staff to bring back to them the status of the old Hopewell School building. Mayor Culpepper asked Jim Stendebach, the School District's representative, to relay the Council's questions to the School officials. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION .11.305(2), CODE OF ORDINANCES (1995 • EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE 3.1350 ACRES OF LAND, OUT OF THE J.M. HARRELL SURVEY, ABSTRACT NO. 284, ROUND ROCK, WILLIAMSON COUNTY, TEXAS, FROM DISTRICT SF-2 (SINGLE FAMILY-STANDARD LOT)TO DISTRICT C-1 (GENERAL COMMERCIAL). MOTION: Councilman Stluka moved to adopt the ordinance. Councilman Morgan seconded the motion. i ;Z 44 Y ) 81 February 27,:1997 VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph P Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.E. Consider an "Ordinance Closing Hearing and Levying Assessments for the Cost of Certain Improvements to be Provided in the Encino Plaza Public Improvement District: Fixing Charges and Liens Against the Property in the District and Against the Owners Thereof; Providing for the Collection of the Assessment; and Providing an.Effective Date." (First Reading) David Kautz made the staff presentation. The purpose of this ordinance is to establish the assessment plan for the property owners in the Encino Plaza Public Improvement District (PID). The assessments are levied by the City and are to pay the improvement costs including financing costs for the PID. Costs of the PID are to be financed by the issuance of PID Assessment Bonds, which are taxable bonds issued in the aggregate amount of $2,690,000 at 10% interest and maturing from 1999 to 2013. The bonds are to be repaid through the proposed assessments to the property owners. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE CLOSING HEARING AND LEVYING ASSESSMENTS FOR THE COST OF CERTAIN IMPROVEMENTS TO BE PROVIDED IN THE ENCINO PLAZA PUBLIC IMPROVEMENT DISTRICT; FIXING CHARGES AND LIENS AGAINST THE PROPERTY IN THE DISTRICT AND AGAINST THE OWNERS THEREOF; PROVIDING FOR THE COLLECTION OF THE ASSESSMENT; AND PROVIDING'AN EFFECTIVE DATE. • MOTION: Councilman Stewart moved to adopt the ordinance. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart 82 February 27, 1997 Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None The motion carried unanimous) • ACTION: T .y MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.F. Consider an "Ordinance Authorizing the Issuance of $2.690.000 Encino Plaza Public Improvement District Special Assessment Bonds. Taxable Series 1997: Providingfor or the Payment of Said Bonds by a Pledge of Revenues Derived from Special Assessments Levied Against all Properties in Encino Plaza Public Improvement District, in Amounts Sufficient to Pay the Principal of and Interest on Such Bonds, to Fund a Reserve Fund, and to Pay Various Administrative Costs Associated with the Operation of the Public Improvement District; Providing the Terms and Conditions of Such Bonds: Ordaining Other Matters Incident and Relating to the Issuance. Payment, Security, Sale and Delivery of said Bonds. Including authorizing the Execution of a Paying/A eng t Registrar Agreement." (First Reading) David • Kautz made the staff presentation. This ordinance authorizes the issuance of $2,690,000 in Encino Plaza Public Improvement District Special Assessment Bonds. These bonds, the interest on which is taxable, are issued to finance improvements to the Encino Plaza Public Improvement District (PID) and will be repaid by assessments levied on the properties within the District. The City of Round Rock is not obligated in the repayment of these bonds. C. 83 February 27, 1997 Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AUTHORIZING THE ISSUANCE OF $2,690,000, ENCINO PLAZA PUBLIC IMPROVEMENT DISTRICT SPECIAL ASSESSMENT BONDS, TAXABLE SERIES 1997, PROVIDING FOR THE PAYMENT OF SAID BONDS BY A PLEDGE OF REVENUES DERIVED FROM SPECIAL ASSESSMENTS LEVIED AGAINST ALL PROPERTIES IN ENCINO PLAZA PUBLIC IMPROVEMENT DISTRICT, IN AMOUNTS • SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON SUCH BONDS, TO FUND A RESERVE FUND, AND TO PAY VARIOUS ADMINISTRATIVE COSTS ASSOCIATED WITH THE OPERATION OF THE PUBLIC IMPROVEMENT DISTRICT; PROVIDING THE TERMS AND CONDITIONS OF SUCH BONDS; ORDAINING OTHER MATTERS INCIDENT AND RELATING TO THE ISSUANCE, PAYMENT, SECURITY, SALE, AND DELIVERY OF SAID BONDS, INCLUDING AUTHORIZING THE EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT. MOTION: Councilman Stewart moved to adopt the ordinance. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None 4' ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 84 February 27, 1997 RESOLUTIONS: 10.A. Consider a resolution approving a proposal for engineering services for the water reuse project at Forest Creek Golf Course. Jim Nuse made the staff presentation. This project is a water reuse/reclamation of the discharge affluent at the East Wastewater Treatment Plant. The reclaimed water will be used to irrigate the Forest Creek Golf Course and eventually Old Settlers Park. Staff recommended that HDR Engineering • conduct the engineering services for this project at$49,002. Mayor Culpepper asked if the water that was being reused will be harmful to humans or animals and will it give off an odor. Nuse said it would not and the State conducts a very thorough inspection of the water that is being reused. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain engineering services for the water reuse project at Forest Creek Golf Course, and WHEREAS, HDR Engineering, Inc. has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with HDR Engineering, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS, • That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with HDR Engineering, Inc., for the water reuse project at Forest Creek Golf Course, a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 27" day of February, 1997. CHARLES CULPEPPER,Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None M 85 February 27,r1997 ACTION: The motion carried unanimously. 10.B. Consider a resolution accepting the Greater Round Rock West Neighborhood Plan. Joe Vining made the staff presentation. Neighborhood Plans are authorized by the Round Rock General Plan to be used as guides by the City Council for implementing suggestions from the citizens. Adoption of this resolution authorizes the City Manager to call for further review • and preparation of specific amendments to the General Plan which may be necessary to P P P Y �' implement recommendations outlined in the "Implementation" section of the Greater Round Rock West Neighborhood Plan. Mayor Culpepper read the following res' 'Ui tion. RESOLUTION NO. WHEREAS, on the 14"day of December, 1989, the City of Round Rock, Texas adopted the 1990 Round Rock General Plan (the"General Plan") in Ordinance No. 2439, and WHEREAS,the purpose of the General Plan was to guide the City of Round Rock's future land-use and fiscal decisions within the City, and WHEREAS, one of the recommendations in Chapter 10 of the General Plan called for citizens in certain older residential areas to prepare a neighborhood plan prior to any zoning _changes, and WHEREAS, a collection of residents in the Greater Round Rock West area have organized a neighborhood planning team and have met for several months to prepare a neighborhood plan ("Neighborhood Plan") and • WHEREAS, said Neighborhood Plan includes many recommendations and suggestions from citizens, and said citizens recognize that this Neighborhood Plan is to be used as a guide by the City Council, and that all recommendations and suggestions may not be utilized,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Council hereby accepts the Neighborhood Plan as presented by the Greater Round Rock West Neighborhood Planning Team, without formally adopting each and every recommendation or suggestion contained in said Neighborhood Plan, and directs the City Manager to further review the Neighborhood Plan and prepare specific amendments to the General Plan which may be necessary to implement specific plan recommendations. RESOLVED this 27"'day of February, 1997. CHARLES CULPEPPER,Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stewart seconded the motion. , • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez 86, February 27, 1997 Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.C. Consider a resolution rescinding the tax abatement agreement with Encino Plaza Partners L.L.C. (R-96-12-19-10A). • . Bob Bennett made the staff presentation. The Council granted a tax abatement to Encino Plaza Partners on December 19, 1996 if they would build a Holiday Inn with a 4,000 square foot full service meeting space. Since then the plans have changed and instead of building one Holiday Inn that has 170 rooms, they are now building three Marriott type products that will have in excess of 400 rooms. The developer and the City mutually feel that the abatement is not achieving what the Council wanted to achieve. This resolution rescinds the tax abatement agreement between the City of Round Rock and Encino Plaza Partners,L.L.C. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City Council approved a Tax Abatement Agreement ("Agreement') with • Encino Plaza Partners,L.L.C. on December 19, 1996, and WHEREAS,both parties to the Agreement now wish to terminate and rescind said Agreement,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Agreement for Termination and Rescission of a Tax Abatement Agreement Between the City of Round Rock and Encino Plaza Partners,L.L.C., a copy of said agreement being attached hereto as an exhibit. RESOLVED this 27"'day of February, 1997. CHARLES CULPEPPER, Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper 87 February 27, 1997 Noes: None Councilman Stewart was out of the room when the vote was taken. ACTION: The motion carried unanimously. 10.D. Consider a resolution authorizingthe e Mayor to execute an agreement with Watson • Wyatt for Cityyemployee compensation review services. A presentation was made earlier in the meeting on this item. Mayor Culpepper read the following resolution. • RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional services for an employee compensation review, and WHEREAS,Watson Wyatt has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Watson Wyatt, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Watson Wyatt,for employee compensation review services, a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 27'' day of February, 1997. CHARLES CULPEPPER,' Mayor City of Round Rock,Texas • ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Councilman Joseph seconded the motion. - VOTE: Ayes: Councilman Stluka Councilman Morgan Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • Councilman Stewart was out of the room when the vote was taken. ACTION: The motion carried unanimously. 10.E. Consider a resolution authorizing the Mayor to execute a pipeline crossing agreement with Union Pacific Railroad associated with the Peachtree Valley Drainage Improvement Project. Jim Nuse made the staff presentation. This agreement will allow the 88 February 27, 1997 crossing of the Union Pacific Railroad right-of-way with a storm sewer to be constructed as a part of the Peachtree Valley Drainage Improvement Project. The storm sewer crossing is located east of the Peachtree Valley Subdivision on the Union Pacific spur which connects with the Georgetown Railroad. Staff recommended approval. Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS, the City of Round Rock needs to cross under the track of the Union Pacific Railroad Company with a pipeline which is part of the Peachtree Valley Drainage Improvement Project, and WHEREAS, the Union Pacific Railroad Company has agreed to said crossing on condition that the City execute a Pipeline Crossing Agreement ("Agreement"), and WHEREAS, the City is willing to accept the terms and conditions of the Agreement, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City the Agreement with Union Pacific Railroad Company, a copy of said Agreement being attached hereto and incorporated herein for all purposes: RESOLVED this 27''day of February, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Councilwoman Chavez • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Mayor Culpepper Noes: None Councilman Joseph was out of the room when the vote was taken.- ACTION: The motion carried unanimously. • Y APPOINTMENTS: 11.A. Consider an appointment of an alternate representative to the Austin Transportation Study Policy Advisory Committee. Joe Vining made staff presentation. Mayor Culpepper is the City of Round Rock's representative to the ATS and Councilman Stluka is our a y'Js i t r• �r a 89 February 27, 1997 alternate. Due to scheduling conflicts, additional alternates are needed. Staff recommended that all Council be appointed as alternates to assure representation at the ATS meetings. MOTION: Councilman Stluka moved to appoint the Council by acclamation. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 11.B. Consider appointments to an Law Enforcement Block Grant Advisory Board. Police Chief Buster Kuhlmann made the staff presentation. The appointees to this Law • Enforcement Advisory Board will hold a public hearing regarding the proposed use of funds in relation to the Law Enforcement Grant awarded to the City. Staff recommended Capt. Rick Thomas from the Police Department, Cary Bovey from the City Attorney's office, Tracie Glaeser from the Court System, Robert Carlin from the School System, and Lydia Nixon from the local non-profit education agency. MOTION: Councilman Joseph moved to appoint Rick Thomas, Cary Bovey, Tracie Glaeser, Robert Carlin, and Lydia Nixon by acclamation. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: Councilman Stluka ACTION: The motion carried with 6 ayes and 1 no. 9.'o February 27, 1997 DISBURSEMENTS: 12.A. Consider final payment to Fisher Hagood for engineering services associated with the construction of the Bowman Road extension in the amount of$214.30. 12.B. Consider payment to Flynn Construction, Inc. for the construction of the Micki Krebsbach Pool in the amount of$10,000.00. 12.C. Consider payment to R. Gill and Associates for architectural services associated • with the design phase of the Library in the amount of$5,406.00. 12.D. Consider payment to Reddico Construction for the Water Disinfection System Improvements,Phase 11 in the amount of$40,985.83. MOTION: Councilman Stluka moved to approve the disbursements. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. NEW BUSINESS: None OLD BUSINESS: None CITY MANAGER'S REPORT: None COUNCIL COMMENTS: Mayor Pro-tem Palmer said that Round Rock recently lost two prominent citizens, Sue Evans and Agnes Quick. He expressed his condolences to the families. Councilwoman Chavez extended her condolences to the two families. • EXECUTIVE SESSION: 17.A. Executive Session as authorized by 4551.071 Government Code related to contemplated litigation, to wit: a) Zoning violations 91 February 27, 1997 b) Sign ordinance violation The Council entered into Executive Session at 8:10 p.m. and adjourned at 8:25 p.m. ADJOURNMENT: There being no further business, the meeting adjourned at 8:27 p.m. Respectfully Submitted, • ( V� ia�OL) Joanne Land, Assistant City Manager/ City Secretary • • 92 February 28, 1997 The Round Rock City Council met in a Special Called Work Session on Friday, February 28, 1997 at 8:00 a.m. in the Police Department Training Room, 611 Palm Valley Boulevard, Building B. ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, • Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City ManagedCity Secretary Joanne Land , Assistant City Attorney Carey Bovey, Public Works Director Jim Nuse, Parks and Recreation Director Sharon Prete, Finance Director David Kautz, Library Director, Dale: Ricklefs, Director of Planning and Community Development Joe Vining, Police Chief Buster Kuhlmann, and Fire Chief Lynn Bizzell. ORDINANCES: 3.A. Consider an ordinance extending the City's sign ordinance regulations into the City's Extra-territorial Jurisdiction. (Second Reading) The second reading of the ordinance was dispensed with at the February 27, 1997 meeting with the unanimous consent of all the Councilmembers present. WORK SESSION: 4.A. Consider discussion concerning long range goals and planning. The Council had created a list of items they had questions on or wanted to discuss. The Council went over the following list and staff responded to questions they had. Environmental fee ordinance (analytical fees and sampling fees) (Councilman Joseph) - Councilman Joseph expressed his concern of the environmental fees and since the fee was minimal why the City could not absorb the fee. Kim Lutz and Jim Nuse explained the reason that the fees were needed. The rest of the Council expressed no concerns with the fees. Kim Lutz briefly explained the plan for this year's Hazardous Waste Clean-up Day. A tentative date'is scheduled for April 26`h but the collection hours were reduced to 9:00 a.m. to 1:00 p.m. Staff is currently looking into various options to get additional money to extend the service because the greatest cost was the disposal of the waste. Civil Service for PD and Fire (Councilman Josephs - Councilman Joseph said that he wants someone from TML to give a presentation explaining the pros and cons of civil service. Carey Bovey briefly explained the role the Council has in the civil service process. The Council agreed to wait until the report from Watson Wyatt was completed to discuss this item further. i 4 93 February 28,'1997 Transportation (streets & drainage,• major thoroughfares: no parking on both sides of Austin Rock Road by St. William's) (Mayor Culpepper and Councilman Stluka) Mayor Culpepper said that the parking situation around the church has increased and the residents are not able to get out of their homes. Also emergency vehicles are not able to respond to an emergency on Austin Rock Road and Carlin Cove because of the vehicles parked on both side to these streets. He directed staff to begin the process of no parking on both sides of these two streets. The Council briefly discussed the status of SHOO. Jim Nuse and Tom Word gave a brief update on the speed hump program. Road Impact Fees (Bob Bennett) - Bennett informed the Council that the time was close to start discussing a master plan for transportation. Part of the plan would be a road impact fee but before anything can be done there needs to be a master plan. Downtown Parking (Mayor Culpepper) -Tom Word outlined the proposal regarding the parking situation on Main Street. Councilman Joseph asked Mr. Word to give a presentation to the Downtown Business Association regarding his recommendation. Downtown Street Signs (Councilwoman ChavezI - Councilwoman Chavez noted that it was hard to see the street signs in the downtown area at night. Vining explained that staff will be installing new larger street signs throughout the City. Word said that it will take about 6 months to complete the whole City that have the older signs. This will be accomplished through grant funds. Water(Councilman Stluka).-Nuse gave an update on the City's water capacity. Wastewater (Councilman Stluka) Discussion on this was delayed until the Council can discuss the General Plan. Brushy Creek MUD briefing (Councilman Stewart)Brushy Creek decided to resolve their water issue on their own. They are interested in becoming a participant in regional wastewater. Police (Councilman Stluka) Councilman Stluka noted that the Council needs to keep on top of the growth rate versus the ability to serve the public. • Gangs Activity briefing (Councilman Stewart Chief Kuhlmann gave a brief update on the gang activity and how the Police Department is staying on top of it. Daytime Curfew (Councilwoman Chavez) Councilwoman Chavez asked if Austin's daytime curfew was relieving their daytime crime rate and would it benefit our City. Chief Kuhlmann said that currently he could not justify a daytime curfew for Round Rock. 94 February 28, 1997 Explorer Club at RRHS (Councilwoman Chavez) Chief Kuhlmann reported that Cary Bovey from the City Attorney's office is working on a proposal and it will be presented to the Council very soon. Fire (Councilman Stluka) Discussion on this was delayed until the Council can discuss the General Plan. 20-year retirement for PD and Fire (Councilman Joseph) -This item was delayed until the recommendation from Watson Wyatt is received. Raises (instead of across the board increases by % have specific dollar amount increases), I (Councilman Joseph). This item was delayed until the recommendation from Watson Wyatt was received. Discuss City Health Insurance (Councilman Josephl Councilman Joseph expressed his concern of the health insurance and asked if the employees can be given a choice if they want to go to an HMO. The other Councilmembers agreed that the current plan was successful and affordable and had no concerns with it. Property Tax-(Councilman Stluka) . This item was delayed to later in the meeting. Sales tax (1/2 cent: E.D.) (Councilman Stluka) Councilman Stluka said that the Council • needs to discuss the current growth rate and'show how far the tax can go at the rate we are growing. General Plan (Policy; P&Z: growth ineg neral) (Councilman Stluka) Staff was directed to begin the process of updating the General Plan. Poll the Council and see how they feel about tax abatements (Councilman Josephl Councilman Stluka said that Round Rock has a solid plan which has helped the City as long as it is growing. The plan does not jeopardize or erode the quality of life in the community. Mayor Culpepper added that it was time for an overview of the tax abatements. Round Rock East area (Councilman Morgan) Councilman Morgan expressed his concern that there was no control on the type of development that was being built outside the City and how it could affect the City later. He added that the residents of Round Rock Glen need to be aware of what they can be faced with and the City can not help them if they don't want to be annexed. Billboards (Councilman Morgan] An ordinance was approved on February 27, 1997 to address concerns that had been brought up regarding billboards. .9 5 February 28, 1997 Hotel Project (Mayor Pro-tem Palmer) Mayor Pro-tem Palmer said that it was time to discuss how the City can get a civic center because the need for a meeting place is increasing. Mayor Culpepper added that a decision was needed on what direction the Council wants to go. Small Business Impact Fee schedule (Mayor Pro-tem Palmer) Mayor Pro-tem Palmer • said that this issue was resolved and was originally placed on the list at the request of a small business owner. School (Councilman Stluka) Councilman Stluka said as the General Plan is revised staff needs to take into consideration how the schools will be affected and the impact they will receive. Bennett added that the General Plan also needs to be a strong element for the School District. "Cows in the Creek" Project (Mayor Pro-tem Palmer) The Council briefly discussed the City's position in this project. Start Council Meetings at 6:00 p.m. (Councilman Joseph) Councilman Joseph said that if the Council meeting started at 6:00 p.m. more residents would watch. Mayor Culpepper said if staff knows there will be long presentations to start the meeting earlier but the rest of the Council • agreed that the meeting should begin at 7:00 p.m. Mayor Culpepper said that it was time to begin the process of updating the General Plan. Joe Vining said that staff was also updating the Subdivision Ordinance and that would be finished by the end of the year. Each Department Head gave a brief update on activities they are working on within their departments. Councilman Stluka complimented Tom Word on the map he provided with the recent traffic ordinance. Word asked if the Council wants to have that type of map attached to the traffic ordinances and the Council said yes. Mayor Culpepper asked that the Council be provided with CIP updates on a quarterly basis. • Councilman Morgan asked staff to look into having I.B. Contracting do the work on the g g g hike and bike trails since they did a very good job on the sidewalk project. Councilwoman Chavez informed the Council that the Business Professionals of America annual walk-a-thon will be on April 5`h. ADJOURNMENT: 96 February 28, 1997 There being no further business, the meeting adjourned at 1:13 p.m. Respectfully submitted, Joanne Land, Assistant City Manager/ City Secretary • • 97 March 11,1997 The Round Rock City Council met in a Special Called Session on Tuesday, March 11, 1997 at 6:00 p.m. in the City Council Chamber,221 East Main Street. ROLL CALL: Those members present were Mayor Pro-tem Earl Palmer, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy • Joseph. Mayor Charles Culpepper, Councilman Robert Stluka, and Councilman Rod Morgan were out of town. Also present was Assistant City Manager/City Secretary Joanne Land. PUBLIC HEARINGS: 3.A. Consider public testimony concerning the annexation of 38.1600 acres of land out of the P.A. Holder Survey,Abstract No. 297,Williamson County. (Rusk Tract) Hugh Bender, Principal Planner, made the staff presentation. This is the first of two required public hearings concerning the annexation of this tract of land. This is the future site of a new middle school for the Round Rock Independent School District. The second public hearing will be held on March 13, 1997 at the Council's regular meeting. • The first reading of the annexation ordinance will be on April 10, 1997. Mayor Pro-tem Palmer opened the public hearing. There being no public testimony,the public hearing was closed. ADTOURNMENT: There being no further business,the meeting adjourned at 6:01 p.m. Respectfully submitted, 4a4vw-�) Joanne Land,Assistant City Manager/ City Secretary 98 Marcia 13,1997 The Round Rock City Council met in Regular Session on Thursday, March 13, 1997 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rick Stewart, Councilwoman Martha • Chavez and Councilman Jimmy Joseph. Councilman Rod Morgan was out of town. Also present were Assistant City Manager/City Secretary Joanne Land and Assistant City Attorney Charlie Crossfield. City Manager Bob Bennett was out of town. APPROVAL OF MINUTES: Regular Session February 27, 1997 and Work Session February 28, 1997 MOTION: Councilman Stluka moved to approve the minutes as submitted. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Morgan ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: S.A. Walk-a-thon - Children's Hospital of Austin Bethany Leffingwell, on behalf of the Round Rock Chapter Circle of Friends, a volunteer fundraising and education group supporting Children's Hospital of Austin, requested permission to conduct a 5K Walk-a-thon in the downtown area on Saturday, April 19, 1997 from 9:00 a.m. to 12:00P.m. The rain date will be Saturday, April 26, 1997. No street closures are needed and • the Police Department and the Fire Department were contacted and they had no concerns with the route. MOTION: Councilman Joseph moved to approve the walk-a-thon. Mayor Pro-tem Palmer seconded the motion. H,'•f Lf r X54.,t ,„7^... 99 March 13;1997.:. VOTE: Ayes: Councilman Stluka Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Morgan ACTION: The motion carried unanimously. PROCLAMATIONS: None PRESENTATIONS: 7.A. Consider a presentation concerningthe Department of Public Safety Driver License Suspension Service. Municipal Court Judge Dan McNery made the staff presentation. He recommended that the Council enter into an agreement with the Department of Public Safety (DPS) to provide for an additional means of enforcing payment of fines. He added that the • Legislature previously gave authorization to Municipal Courts and other small courts to report to the DPS those individuals who have failed to pay their fines and court costs. The report is given to the DPS and a third party contractor keeps track of the unpaid fines. Failure to pay fines and court costs will prevent individuals from renewing their drivers license until payment is made. There is a provision in the statute that also allows the collection of an additional $30 fee to pay for the cost of that service. Part of that fee goes to the State and the City would keep $4.00. This process is currently being done with juveniles and that has been very effective in enforcing the payment of fines. This recommendation will be extended to adults. Joanne Land informed the Council that this item will be brought back to the Council for action at their next meeting. 7.B. Consider a presentation regarding the Water Leak Detection Program Phase 2 and • Phase 3. Jim Nuse made the staff presentation. Phase I of the water leak detectionro ram was P g completed in January 1997 at a cost of$15,300.00. One hundred ninety leaks were detected and by repairing these leaks 650,000 gallons a year or $120,000 were saved. To date, 70% of the leaks detected have been corrected and the remainder should be completed by March 31, 1997. 100 March 13,1997 Staff requested that they be allowed to proceed with Phase 2 and 3. The cost for Phase 2, in the Oaklands and Oakcreek Subdivisions, will be $1,310.00. The cost for Phase 3, which includes the remaining areas of the City, will be $20,750.00. The actual survey operation will remain the same for both phases and will be divided into two major activities: • 1. Sounding operations (leak detection phase) is to localize suspect locations within the area being surveyed. All accessible_ sounding points (valves, hydrants, services, etc.) will be monitored. 2. Investigation of suspect locations to confirm the presence of leaks and to locate them. 7.C. Consider a presentation concerning request for water and wastewater service in the ETJ. (Robinson Tract) Jim Nuse made the staff presentation. This tract is part of a larger area which is under study and discussion regarding future ETJ for the City. The owner wishes to sell this tract and requested that while the study and discussions continue that the tract be allowed to receive City services. Jim Hislop, representing Diamond Shamrock Corporation, requested out of City water service for a one acre tract of land at the corner of RM620 and Wyoming Springs Drive. He said • that Mr. Robinson currently owns an 125 acre pasture bordered by Round Rock Hospital, Oak Creek Subdivision, Fern Bluff Municipal Utility District and RM620. The Planning Department recommended that this property present a comprehensive plan prior to it's annexation since the property is currently in the ETJ. Diamond Shamrock Corp. currently has this one acre tract under contract and is anxious to begin construction, Hislop requested water and wastewater service from the City at this time through 'a temporary service agreement while the planning process takes place in regard to the surrounding property. 7.D. Consider a presentation concerning the purchase and replacement of weapons for the Police Department. Police Captain Dan LeMay made the staff presentation. The Police Department would like to purchase replacement weapons for some of the officers. The City will actually Purchase the firearms and the officers will reimburse the City through payroll • deductions. This cost will be under$15,000 and quotes will be requested for the firearms. The Council gave their consensus of the program. 7.E. Consider a presentation concerning an update on road improvements Tom Word gave an update and recommendation on road improvements. There are several things that happened recently. On March 10, 1997 the Austin Transportation Study approved funding for March 13,1997 101 two projects that the City requested from the Category 4C/ISTEA funds. Those projects and allocated funds are: 1) $375,000.00 to improve the intersection of McNeil Road and County Road 172 by changing the elevation of McNeil Road and to construct a traffic signal. Construction is proposed to begin in July, 1997. An engineering consultant • contract will be brought back to the Council for this project. 2) $100,000.00 to complete the sidewalk system on North Mays Street to Old Settlers Boulevard. Construction is proposed to begin in June 1997 with the engineering for this project being one in house. The total cost for the two projects is $475,000 and the City's match will be 20% of that or about $75,000.00. Word outlined projects that can be done in a short time to improve mobility in the area. Those are: 1) Improvements on Chisholm Trail at Round Rock Avenue (RM 620) by adding stripping to create a 3 lane approach to the intersection. The right hand lane will • be exclusively a right turn only. There is no construction of road way needed only some paint and signs. Staff recommended that they be allowed to proceed with this project. The cost is less than $1,000 and can be done before the first of April. The Council directed staff to proceed with this project. 2) Improvements to the intersection of McNeil Road and I11-35 west frontage road by resurfacing the road 500 feet to the west up to the intersection, the south half of the roadway between the two frontage roads, and re-strip the road narrowing the lanes from 12 feet to 11 feet wide starting at the north curb line moving to the south. This will allow the creation of a right turn lane approximately 160 feet long or long enough for at least 8 cars of storage at the red light in the second lane before it would cut off the right turn lane. This will improve the operation and • mobility of this intersection and reduce the length of the time and stacking at the light to the west. At the same time, this will allow a dual left turn lane at the east frontage road which in turn will help the mobility at that point. This project is a little more expensive because all the existing stripping will have to be obliterated. Word said that the most efficient way to do this project is use a micro seal, re-strip the road, and add the proper signage. An ordinance change will be needed for the 102 March 13,1997 new left turn situation. Viking Construction was contacted and they said that the work can done the first of April at a cost of about $13,000. Word recommended that the Council give staff the authority to proceed with this project Mayor Culpepper asked if the traffic lights will need to be changed or synchronized to improve the flow. Word said that staff will be looking at the timing phasing, because when a • dual left situation is created there are some adjustments that need to be made. Meetings have been set up with the Highway Department to work through this issue. Word outlined projected road improvements that can be completed this fiscal year. Those are: 1) Louis Henna/IH-35 east frontage road - Construction plans are under way and staff anticipates contracting this project by the first of May. The cost will be about$60,000. 2) Traffic signal light on Louis Henna Boulevard at Wal-mart - This is a high priority project because of the Target store opening this summer. 3) McNeil Road at IH-35 east and west frontage roads - This is a relatively low cost, very short time frame project can be completed by the middle of April. • 4) Chisholm Trail at Round Rock Avenue-This project can be completed by the end of March. 5) Transportation Master Plan - This needs to move forward very quickly. Staff has a rough draft and are refining it. This plan is a key to outlining some of the longer range things that are'needed regarding transportation especially in the areas of preservation of right-of-ways, looking at future years, what the costs might be, and the plan is in terms of funding. 6) McNeil Road at County Road 172-This is the project that the City received funds from ATS. Staff anticipates a July construction award for this project which will take 3 to 4 months to complete. A traffic signal is included in this project. Word outlined thero osed improvements to this area. • P P P 7) Complete the sidewalks on North Mays Street to Old Settlers Boulevard. 8) McNeil Road at Round Rock West Drive - This project will create a protected left turn signal for vehicles traveling eastbound on McNeil and turning onto Round Rock West Drive. The improvement will cost $5,000 and can be accomplished in the next couple of months because it's a change to the existing signal light. 103 March 13,1997 9) Sam Bass Road at Chisholm Trail - Improvements can be made through the addition of turn lanes at some locations. It will require acquiring some right-of- way and utility adjustments will need to be made. This project will be a marked improvement in reducing congestion. 10) Sam Bass from Brandi Lane at Clark Street - Staff is in the process of acquiring • right-of-way at this location to flatten the curb. This area has caused some problems in the past. This project can be included in the Street Maintenance program scheduled for this summer. 11) McNeil Road from west of Round Rock West Drive to IH-35 west frontage road - This project is within the re-stripping and left turn on Round Rock West Drive project. This long term solution creates a three lane approach to the interstate to efficiently handle the traffic on McNeil Road. Staff will negotiate with the railroad to acquire additional easement for this project. Word added that the Council will be kept up to date on the projects. Councilman Joseph asked if an alignment of Bagdad under the North Mays bridge can be • accomplished. Word said that if the alignment was moved south the City will need to acquire some right-of-way and a portion of the building on that property. Staff is negotiating with TXDOT for some alternative method to resolve the problem. There are things staff needs to work with TXDOT to see if there is a simpler less expensive solution. PUBLIC HEARINGS: 8.A. Consider public testimony concerning the annexation of 38.1600 acres of land out of the P.A. Holder Survey, Abstract No. 297,Williamson County. (Rusk Tract) Joe Vining made the staff presentation. This is the second of two required public hearings concerning the annexation of this tract of land which is located on the north side of Gattis School Road. This is the future site of a new middle school for the Round Rock Independent School District. Mayor Culpepper opened the public hearing. There being no public testimony, the public • hearing was closed. ORDINANCES: 9.A. Consider an ordinance concerning speed zone changes on Greenlawn from Gattis School Road to Louis Henna Boulevard. (Second Reading) There were no changes since the first reading of the ordinance. 104 March 13,1997 Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, .SECTION 9.502, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS CHANGING THE SPEED ZONES ON GREENLAWN BOULEVARD FROM GATTIS SCHOOL ROAD TO LOUIS HENNA BOULEVARD; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. • MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Morgan ACTION: The motion carried unanimously. • 9.B. Consider an ordinance to rezone a 3.1350 acre tract of land out of J.M. Harrell Survey, A-284 in Round Rock, Williamson County, Texas from SF-2 (Single Family-Standard Lot) to C-1 (General Commercial).(RRISD)Second Readings Joe Vining made the staff presentation. At the last meeting Mayor Pro-tem Palmer asked staff to get information from the School District regarding the future of the old Hopewell School. The Council received a letter from Dr. Norris and a letter regarding the cost the School District will need to bare to try to save this building because the building has a large asbestos problem. Councilman Joseph asked if a historic marker will be placed at that location. Vining said that it was his understanding that the interested parties want a marker on the property and that is an appropriate action for the City to take. Jim Stendebach said that the letter from Dr. Norris explained the • p cost to bring the building up to standards and the cost of $52,000 to remove the asbestos. He added that the asbestos was in the walls, ceiling, and floor. The School District has scheduled a meeting on March 25, 1997 with key community leaders to explain the situation and work with them as closely as possible to resolve this issue. The District would like the rezoning to proceed so they can recover some of their investment in that property. log March 13;1997 Mayor Culpepper read the following letter from Dr. Norris to Bob Bennett. "Dear Mr. Bennett: This letter is written to provide a brief update regarding the old Hopewell School. We would recommend that the City approve the rezoning request for this site. Our plans for the • building are to either move the school to another site or to have the building razed. The building is in very poor condition and does contain a great deal of asbestos which may make it very difficult to save. Preliminary estimates to move and repair the building exceed$150,000. We have scheduled a meeting on March 25, 1997, with several key community leaders to discuss the options for the building. Thank you in advance for your assistance with the rezoning of this site for commercial use. Sincerely, Tom Norris Superintendent" Mayor Culpepper added that the total cost to save the building is over$200,000. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. • AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE 3.1350 ACRES OF LAND, OUT OF THE J.M.,,HARRELL SURVEY, ABSTRACT NO. 284, ROUND ROCK, WILLIAMSON COUNTY, TEXAS,FROM DISTRICT SF-2 (SINGLE FAMILY-STANDARD LOT) TO DISTRICT C-1 (GENERAL COMMERCIAL). MOTION: Mayor Pro-tem Palmer moved to adopt the ordinance. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Morgan ACTION: The motion carried unanimously. 100 March 13,1997 9.C. Consider an ordinance amending Chapter 10, Section 10.600 concerning Environmental Fees. (First Readingl Jim Nuse made the staff presentation. There were no changes since this item was first presented to the Council and after discussion at a Council work session. Nuse gave a brief overview of the fees. He added that this section of the Code will give the City legal authority to recover the costs for performing certain laboratory tests and • wastewater sampling events. Councilman Joseph expressed his opposition to the $75.00 fee for retesting. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE CITY OF ROUND ROCK CODE OF ORDINANCES BY ADDING A NEW SECTION 10.600; PROVIDING FOR ENVIRONMENTAL SERVICE FEES; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Stluka moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Mayor Culpepper Noes: Councilman Joseph Absent: Councilman Morgan ACTION: The motion carried with 6 ayes and 1 no. 9.D. Consider an ordinance prohibiting_parking on Old Austin Rock Road and Carlin Cove. (First Readings Tom Word made the staff presentation. Staff received a request from a citizen regarding the parking on Old Austin Rock Road from McNeil Drive to Carlin Cove, and on Carlin Cove from Old Austin Rock Road to the east end of the street. The parking is creating major problems for residents trying to access their homes along these two streets. Staff • examined the situation and recommended prohibiting parking along both sides of these two narrow 20' and 18' wide streets to keep them open to vehicular access. Councilman Joseph asked staff to contact Father Don from St. William's Catholic Church and explain what is being proposed. Mayor Culpepper read the caption of the ordinance. 107 March 13,1997,, ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.1816, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, TO PROHIBIT PARKING ON BOTH SIDES OF OLD AUSTIN ROCK ROAD FROM'McNEIL ROAD TO CARLIN COVE, AND ON BOTH SIDES OF CARLIN COVE FROM OLD AUSTIN ROCK ROAD TO THE END OF CARLIN COVE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. • MOTION: Councilman Stluka moved to adopt the ordinance. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Morgan ACTION: The motion carried unanimously. • RESOLUTIONS: 10.A. Consider a resolution authorizing the Mayor to execute a ,geotechnical services agreement with Trinity Engineering Testing Corporation for the Downtown Neighborhood Streets. the Library, and Streets and Drainage Improvements. Jim Nuse made the staff presentation. The services furnished under this agreement will provide for a soils investigation program, analysis of data, and pavement section recommendations for the Downtown Neighborhood Streets and the Library Boundary Street and Drainage Improvement Projects. The cost of the project will not exceed$6,900. Staff recommended approval. Mayor Culpepper read the following resolution. RESOLUTION NO. • . WHEREAS, the City of Round Rock desires to have geotechnical engineering services for the Downtown Street Improvement,Library, and Streets and Drainage Improvements programs, and WHEREAS,Trinity Engineering Testing Corporation, has submitted an agreement to provide said geotechnical engineering services, and WHEREAS, the City Council desires to enter into said agreement with Trinity Engineering Testing Corporation,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Trinity Engineering Testing Corporation for geotechnical engineering services for the Downtown Street Improvement,Library, and Streets and Drainage Improvement ioa • 109 . March 13,1997 programs, a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 13`h day of March, 1997. CHARLES CULPEPPER' Mayor City of Round Rock,Texas ATTEST: • JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Morgan • ACTION: The motion carried unanimously. 10.B. Consider a resolution Callingthe e May 3, 1997 City Council Election and establishing the polling places. Joanne Land made the staff presentation. Joanne Land made the staff presentation. This resolution that calls the May 3, 1997 City Council election for Council Place 3 and Place 5. Election day polling places will be at: C.D. Fulkes Middle School, Round Rock High School, and Brushy Creek Elementary. Early voting will be held from April 14, 1997 through April 29, 1997 at: a) City Hall, 221 East Main Street b) RRISD School Administration Building, 1311 Round Rock Avenue C) Westwood High School, 12400 Mellow Meadow Drive d) Mobile East Location, Renaissance Square, 1401 South. IH-35 e) Mobile West Location,Wal-Mart, 12300 Research Boulevard a,b, c April 14- April 25, 1997 Weekdays 8:00 am- 5:0012.m. • a,b, c April 28 - -April 29, 1997 Weekdays 8:00 am-7:00 p.m. d, e April 14- April 29, 1997 Weekdays 11:00 am- 1:00 p.m. d, e April 14- April 29, 1997 Weekdays 5:0012.m.-7:00 p.m. _ d, e April 19 and April 26, 1997 Saturday 7:00 am- 7:00 p.m. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City Council wishes to Order a City Election for the 3rd of May, 1997; and 110 March 13,1997 WHEREAS, the City Council wishes to encourage all,registered voters in the City to vote. in city elections; and WHEREAS, it has been determined that C.D. Fulkes Middle School, Round Rock High School and Brushy Creek Elementary would be easily accessible to voters in the City of Round Rock on election day; and WHEREAS, it has been further determined that early voting places will be Round Rock City Hall, RRISD Administration Building,Westwood High School,Mobile East Location (Renaissance Square) and Mobile West Location (Wal-Mart-Research Blvd.); Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS • That the Council hereby orders an election on May 3, 1997 in accordance with the attached Order of Election; and BE IT FURTHER RESOLVED That C.D. Fulkes Middle School, Round Rock High School and Brushy Creek Elementary are hereby designated as the official election day polling places and City Hall, RRISD Administration Building,Westwood High School, Mobile East Location (Renaissance Square) and Mobile West Location (Wal-Mart- Research Blvd.) hereby designated as the official early voting polling places for the May 3, 1997 City Council Election. Polling places and voting hours are detailed in the attached Order of Election. RESOLVED this 13th day of March, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Morgan ACTION: The motion carried unanimously. 10.C. Consider a resolution authorizing the Mayor to enter into an inter-local governmental agreement between Williamson County and the City for election services. Joanne Land made the staff presentation. This contract sets out the duties and responsibilities of • Williamson County, the School District and the City in order to hold the joint City/School May 3, 1997 election as conducted by the County's Election Administrator. As was year before last there will be only one ballot which will contain all candidates for the School and all candidates for the City. This will allow the voter to register only once at the polling place instead of twice thus simplifying the voting process and reducing costs. This arrangement worked out extremely r 'M 111 March 13,1997 well in May of 1995 and we anticipate the same success this coming May. The economic impact will be approximately $7,500 which is 35% of.the total election. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock wishes to use electronic vote counting to help • streamline the election process on election day, and WHEREAS,Williamson County has submitted a proposed Election Services Contract ("Contract") to provide its electronic vote counting facilities, and WHEREAS, the City Council desires to approve this contract with Williamson County, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute the Election Services Contract with Williamson County for electronic vote counting facilities, a copy of said Contract being attached hereto and incorporated herein for all purposes. RESOLVED this 13'hday of March, 1997. CHARLES CULPEPPER, Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Morgan ACTION: The motion carried unanimously. 10.D. Consider a resolution waiving certain fees for Maxserv. Inc. Joe Vining made the staff presentation. In exchange for locating this industry in Round Rock and providing 800 jobs, • the Cit committed to waiving certain fees. This resolution provides the authorization to waive Y g these fees. The estimated cost of the fees are $18,800. The City will build a wastewater line in conjunction to this project at a cost of$66,000. The fees to be waived or reduced are: the rough cut permit fee, the building permit fee, the wastewater discharge permit fee, the water and wastewater inspection fee, and one-half of the water and wastewater impact fees will be waived. 112 March 13,1997 Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,Maxserv, Inc. ("Maxsery") is considering locating its business in the City of Round Rock, and WHEREAS, Maxsery will bring approximately 800 jobs and considerable tax base to the City, and WHEREAS, as an incentive for Maxsery to locate its business in the City, the City Council hereby determines that it is in the best interest of the City to waive and reduce certain , development fees, and WHEREAS, the City Council also determines that such waiver and reduction of fees will result in substantial economic benefit to the City, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the following fees for the Maxserve development project shall be waived or reduced: a) The rough cut permit fee will be waived; b) the building permit fee will be waived; C) the wastewater discharge permit fee will be waived; d) the water and wastewater inspection fee will be waived; and e) one-half of the water and wastewater impact fees will be waived. RESOLVED this 13"day of March, 1997. CHARLES CULPEPPER, Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Morgan ACTION: The motion carried unanimously. 10.E. Consider a resolution authorizing the Mayor to execute a contract for professional services with Prime Strategies, Inc. for supplemental information on toll road feasibility for the • Texas Turnpike Authority. Joe Vining made the staff presentation. Mike Weaver of Prime Strategies, Inc. will perform additional traffic counts, land use analysis, alignment studies and cost estimates needed for preliminary information in the toll road feasibility study. This is the second contract with this company for this study. 113 March 13,1997-'.. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City has a need for professional services for supplemental information on toll road feasibility for the Texas Turnpike Authority, and WHEREAS, Prime Strategies, Inc. has submitted an agreement to provide the needed services, and • WHEREAS, the City Council desires to enter into said agreement with Prime Strategies, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Prime Strategies, Inc. for supplemental information on toll road feasibility for the Texas Turnpike Authority, a copy of said agreement being attached hereto and incorporated herein for all purposes. CHARLES CULPEPPER,Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Morgan ACTION: The motion carried unanimously. 10.F. Consider a resolution awarding the bid of Lake Creek Swimming Pool Improvements to Quality Pools & Management. Inc. Sharon Prete made the staff presentation. Two bids were received and opened on March 4, 1997 for improvements to the Lake Creek Swimming Pool. Quality Pools & Management, Inc. submitted the lowest and best bid at • $54,500.00. Staff recommended award of the bid to Quality Pool &Management, Inc. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the Lake Creek Swimming Pool Improvements, and WHEREAS, Quality Pools &Management, Inc. has submitted the lowest and best bid, and .114 March 13,1997 WHEREAS, the City Council wishes to accept the bid of Quality Pools &Management, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with Quality Pool &Management, Inc. for the Lake Creek Swimming Pool Improvements. RESOLVED this 13°i day of March, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • Absent: Councilman Morgan ACTION: The motion carried unanimously. 10.G. Consider a resolution authorizing street closing of Aten Loop and a portion of Harrell Parkway for Sportsfest '97. Sharon Prete made the staff presentation. She said that Sportsfest '97 will be held March 1, 1997 through April 20, 1997 and requested permission to close Aten Loop and Harrell Parkway, between County Road 113 and Aten Loop, for the cycling race on April 6 from 6:00 a.m. to 2:00 p.m. She added that Coca Cola has been the corporate sponsor and contributed $5,000 for the event. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS the Parks and Recreation De artment of Round Rock p o k in celebration of the 10"Annual Sportsfest '97, has requested that Aten Loop and Harrell Parkway (between County Road 113 and Aten Loop) be closed from 6:00 o'clock-A.M. until 2:00 o'clock P.M. on April 6, 1997 for the bike race, and WHEREAS, the Council wishes to grant such request,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the streets listed above'be closed on the date and time as set out above for the 10"' Annual Sportsfest '97. RESOLVED this 13" day of March, 1997. CHARLES CULPEPPER, Mayor 115 March 13,1997 City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Morgan ACTION: The motion carried unanimously. APPOINTMENTS: None DISBURSEMENTS: 12.A. Consider payment to Austin Architecture Plus Inc. for the Public Works Maintenance Facility in the amount of$6,225.00. 12.B. Consider payment to Camp Dresser & McKee,- Inc. for engineering services associated with the Water Treatment Plant Expansion Improvements $19,100.00. 12.C. Consider payment to Craig, Sheffield & Austin, Inc. for the expansion of the Water Treatment Plant$892,527.00. 12.D. Consider payment to R. Gill & Associates for architectural services associated with the design of the Police Station in the amount of$7,000.00. 12.E. Consider payment to S. D. Kallman for the Egger Acres Street and Drainage Improvements $34,182.50. • 12.F. Consider payment to Reddico Construction Co.. Inc. Water Disinfection System Improvements, Phase II in the amount of$69,848.27. 12.G. Consider payment to TMI Coatings. Inc. for repainting the North 81 Water Tank in the amount of$33,750.00. MOTION: Councilman Joseph moved to approve the disbursements. Mayor Pro-tem Palmer seconded the motion. 11. 6 March 13,1997 VOTE: Ayes: Councilman Stluka Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • 1 Mayor Culpepper Noes: None Absent: Councilman Morgan ACTION: The motion carried unanimously. NEW BUSINESS: None OLD BUSINESS: None CITY MANAGER'S REPORT: None COUNCIL COMMENTS: Mayor Pro-tem Palmer reminded everyone that Daffodil Days is on March 15, 1997 and March 22, 1997. Councilwoman Chavez wished Carmen Salinas a speedy recovery. S Councilman Joseph also wished Carmen Salinas a speedy recovery and encouraged everyone to attend Sportsfest and Daffodil Days. EXECUTIVE SESSION: 17.A. Executive Session as authorized by 4551.071 Government Code, related to contemplated litigation to wit: Signs The Council entered into Executive Session at 8:00 p.m. and adjourned at 8:20 p.m. ADJOURNMENT: There being no further business, the meeting adjourned at 8:21 p.m. Respectfully Submitted, Joanne Land, Assistant City Manager/ City Secretary _ . 117 March 27,1997-,- The Round Rock City Council met in Work Session and Regular Session on.Thursday, March 27 , 1997 at 6:00 p.m. in the City Council Chamber, 221 E. Main Street. CALL WORK SESSION TO ORDER- 6:00 P.M. ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem • Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, and Councilwoman Martha Chavez. Councilman Jimmy Joseph was absent. Also present were City Manager Bob Bennett and City Attorney Steve Sheets. Assistant City Manager/City Secretary Joanne Land was out of town on vacation. I.A. Consider an update concerning_Capital Improvement Projects. Jim Nuse made the staff presentation. He said that as a result of the 1996 G.O. Bond approval, there were many projects underway. Also between the upcoming street and transportation projects and the G.O. Bonds, as many as 67 projects will be underway within the next three to four years. He said that staff intends to regularly update the Council on those projects. Larry Madsen, Public Works Construction Manager, provided the Council with a chart that listed the G.O. Street Projects Schedule and G.O. Building and other Projects Schedule. The • chart listed the Project Location Project Description, Engineer/Contractor, Funding Sources City Cost, Total Estimate Cost, and Project Development Schedule that included the Design, Construction Start, and Construction Finish. He briefly outlined the information on the chart and noted that the Council will be kept up to date on the progress of the projects. 1.B. Consider a presentation concerning an update on road improvements. TomWord, the City's Traffic Engineer made the staff presentation. He gave a progress report on the following road improvements. Chisholm Trail at RM 620 - was repainted and next week Sam Bass Road and Chisholm Trail, around the Post Office and to the Interstate,will be re-stripped. McNeil Road at IH-35 - ` The arrangements to have the road re-sealed to cover the • stripping are being made. That project will be completed no later than the second week in April. Louis Henna Boulevard Turn Lane Improvements Approaching the East Frontage Road- The plans for this project will be finished next week and staff will start advertising to open bids at the earliest date possible. This project will be under construction in early May. Traffic Signal at Wal-Mart Driveway - A meeting was scheduled with the Wal-Mart manager's to discuss the improvements. Staff is in the process of negotiating an engineering 118 March 27, 1997 contract for the design work on this project. This project should begin at the end of May or early June. Staff s goal is to have the signal in place before Target opens. Also at the next Council meeting staff will ask the Council to consider retaining a Surveying Company for various projects. Transportation Master Plan - Staff will be contacting consultants within 2 to 3 weeks to • begin this project and within 4 to 6 weeks staff proposes to bring a contract before the Council for action. This Plan will take a long term look at what the City's transportation needs will be: Councilman Stewart complimented staff on the improvements that were done on Chisholm Trail and RM620. Mayor Culpepper asked staff to contact the State to see if the frontage roads can be re- stripped. 1.C. Consider an update concerning the .stahis of various transportation issues. Joe Vining made the staff presentation. He said tliat Mike Weaver of Prime Strategies will updated the Council on the progress of IH-35, SH; 130, ISTEA and local efforts on transportation issues before the Legislature. Councilman Stluka summarized the trip that he Joe Vining, and Peggy Smith took to • Washington on March 8-11, 1997 to speak to the City's Congressional Delegation regarding transportation issues and in particular..the refunding of the ISTEA (Intermodal. Service Transportation Efficiency Act). Mike Weaver said that a new version of ISTEA. was filed last week. It is now called the National Economic Crossroads Transportation Efficiency Act (NEXTEA). He outlined the Preliminary State and Federal Legislation Schedule that the Council received regarding the progress of certain bills. He added thfat on January 25"1 three applications were submitted from . this region to Congress requesting demenstratio_: funds. All tliree applications pertained to State Highway 130 in one way or another. TXDCT submitted an application requesting $182 million to. fund State Highway 130 from Geor etovai to U.S. 290 in Austin, $150• million for construction and $32 million for right.-of-way., A t the sa:_ne-tune,, the'NAFTA Superhighway Coalition submitted a program of$6.2 billion. t;� go from Ca_iac?a.to Laredo. The number one priority project in the package was for$1.3 bi'!?ipq was StutF;Higinvay 130: The third application that.was submitted was by the Austin-'_:n Aia,rio CoiTi?or Council which brought together State Highway 130,:the cominuter rail Rock io San Antonio, and also parts of Vic t� 119 ' March,27� 19:97 the Capital Metro line.It was a comprehensive package,of all the mobility needs for north and south mobility in the Austin and Round Rock Metropolitan region. Weaver noted that 434 applications were submitted to Congress totaling,$44 billion. Congress and the White House indicated that only about $2 billion of those will;be funded a year, that's $12 billion over six years. So all the communities need to work together to make sure this region gets it's fair share. .He added that Congress was looking.to the local communities to do as much as they can because there is.only so much the Federal Government or the State of Texas can do. I.D. Consider an update concerning legislative issues. Peggy Smith gave a brief update on the status of the following bills that could affect the City. Transportation * HB 1687/SB 155.5 - State Representative Krusee/Senator Ogden - These bills were referred to House Transportation and Senate State Affairs. The population bracket was change in the Harris County Tollroad Statute from 1.5 million to 500,000. * SB 370 - Armbrister - The Omnibus Bill which is the sunset of the Turnpike Authority, the sunset of TXDOT, and the newly created Regional Tollroad Authority which is more than one County,,,.was referred to Senate IT T. . T -- * SB 657-- Barrientos/Wentworth. -. Which, is the Commuter Rail, will be heard on April 1,4 997,and the companion bill to this is HB 799 -Maxey " ' Annexation Smith noted that there were between 60 and s0.bilis f led on annexation issues. Some of the bills are: * SB. 236 Senator.Lindsay - Tbds is .for an, 120 day moratorium on elections and imposition>of taxes following annexation. It-Y)as.passed by the Senate and amended in the House to affect cities with population,of over. 1.5 n;illi:nn. This must pass through the Senate again. .. .F Hit 2362 & HB 102, bills VK')"I?place a two year moratorium on • all annexations throughout. the State by any City. This bill appears to have been filed by the Municipal..Utility District's. It ivas lat rd by !hq.Hou<se Committee but no action taken. Amendments are being proposed.for this bill!to exempt voluntary annexations. * HB 1028 Krusee Keeps the.moratorium on:the Anderson Mill,annexation alive for two additional-years.,. _. Additional Bills 120 March 27, 1997 * SB 468/1113 1031 - Prompt pay to subcontractors and contractors. Both bills remain in committee. * SB 308 Wentworth/HB 746 - Pertains to the Open Meetings Act. This bill was amended prior to passing the Senate. 4 HB 162 Krusee - The LCRA/BRA bill regarding BRA approval of actions by LCRA . • when crossing boundaries was heard by Committee on March 26 and they approved a substitute bill. Smith noted that if there was any particular bill that the Council wanted her to address she would be happy to do so. The work session adjourned at 7:15 p.m. and Mayor Culpepper called for a five minute recess before calling the regular session to order. CALL REGULAR SESSION TO ORDER- 7:00 P.M. The Regular Session was called to order at 7:20 p.m. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, • Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett and City Attorney Steve Sheets. Assistant City Manager/City Secretary Joanne Land was absent. APPROVAL OF MINUTES: Special Called Session March 11, 1997 and Regular Session March 13, 1997 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mays r Culpepper. Noes: None 121 March 27, 1997 ACTION: The motion carried unanimously.. CITIZENS COMMUNICATIONS: 6.A. Cystic Fibrosis Walk-a-thon Councilwoman Chavez reported that._one of her students, Amy Moore, participated in a recent State Competition and won second place in job interview. She will be participating in the National Competition next month in Orlando, Florida. Amy Moore informed the Council that members of the Business Professionals of America will be participating .in the Annual 10K Walk-a-thon on April 5, 1997 at 8:00 a.m. to benefit Cystic Fibrosis. The participants will meet at Bank One and walk on the northbound frontage road to Westinghouse Road and back south to North Mays, and finish at Mr. Gattis Pizza Parlor. The Council gave their consensus for the walk-a-thon. Monica Benoit-Beatty, 1211 Robin Trail, presented the Council with the first "Keep Round Rock Beautiful" tee-shirt and cup. She added that as part of the Keep Texas Beautiful Program 20 individuals from Round Rock were going to Humble, Texas on Saturday, March 29`h to the Texaco Corporate Headquarters to help re-pot 18,500 tree seedlings into 2-1/2 gallon • containers. The communities who participated in the re-potting will be allowed to bring back to their community, in January 1998, some of the trees. They hope to bring back to Round Rock some Red Bud trees. Also onSaturday, April 5, from 9:00 a.m. to Noon the Keep Round Rock Beautiful Committee and the City will host Round Rock's Great Texas Trash-Off through the annual Spring Clean Fling. Individuals wishing to participate are encouraged to register their project and meet at Randalls at 8:30 a.m. for an orientation. The Keep Round Rock Beautiful and the Texas Department of Transportation will:provide trash bags. Posey McClung, 1603 Karen Cove, read the following letter: "Mayor-Culpepper: ..You are our super hero. With your guidance, the Round Rock City Councilmembers have encouraged our work. The tireless efforts of our local senior citizens have spelled out success regarding fund • raising and beautification projects, omr primary goals. We aim to enhance the happiness and productivity of our fair City and you can count on us to embrace yet additional opportunities. Please feel welcomed to view first hand the. satisfaction obtained by participants in the wood carver sessions, bingo games, craft groups, physical exercise schedules, and other weekly activities. You and all the Councilmembers are invited to join us in breaking bread some weekday at the noon hour in the newly furnished Nutrition Center. The beautiful sets of tables 122 March 27, 1997 The Round Rock City Council met in Work Session and Regular Session on Thursday, March7 , 1997 at 6:00 p.m. in the City Council Chamber, 221 E. Main Street. C L WORK SESSION TO ORDER- 6:00 P.M. ROL CALL: Those members present were Mayor Charles Culpepper, or Pro-tem Earl Palmer, C uncilman Robert Stluka, Councilman Rod Morgan, Councilm Rick Stewart, • and Councilwom Martha Chavez. Councilman Jimmy Joseph was absent. Also present were City Manager Bob ei tt and City Attorney Steve Sheets. Assist City Manager/City Secretary Joanne Land out of town on vacation.LA. Consideru date concerning Ca ital Irn rovement ro'ects. Jim Nuse made the staff presentation. He sa'd that as a result of the 1996 G.O. Bo d approval, there were many projects underway. Also be `en the upcoming street and tr portation projects and the G.O. Bonds, as many as 67 projects wi be underway within the n t three to four years. He said that staff intends to regularly update the ouncil on those proje ts. Larry Madsen, Public Works onstruction M . ger, provided the Council with a chart that listed the G.O. Street Projects Sched e and G.O Building and other Projects Schedule. The chart listed the Project Location, Project escri tion, Engineer/Contractor, Funding Sources, • City Cost, Total Estimate Cost, and Project evelopment Schedule that included the Design, Construction Start, and Construction Finish. e iefly outlined the information on the chart and noted that the Council will be kept up to d to on the. rogress of the projects. 1.B. Consider a presentation oncerninig an t ndate on road improvements. TomWord, the City's Traffic Engineer made e staff-presentatio He gave a progress report on the following road improvements. Chisholm Trail at RM 0 - was repainted and next w ek Sam Bass Road and Chisholm Trail, around the Post Office and to the Interstate, will be re-strip ed. McNeil Road at tI-35 - The arrangements to have the road re-sealed to cover the stripping are being ma e. That project will be completed no later than a second week in April. • Louis Henn oulevard Turn Lane Improvements A proaching a East Frontage Road- The plans for thi project will be finished next week and staff will startad ertising to open bids at the earliest to possible. This project will be under construction in early Y. Traffic Signal at Wal-Mari: Drivewav A meeting was scheduled with the Wal-Mart manager's to discuss the improvements. Staff is in the process of negotiating an engineering 123 March 27, 1997 and chairs are courtesy of our Round Rock Senior Citizens Foundation recently donated. Advanced meal menus are available at requestk``Our,good friend Rick Atkins will be happy to furnish you with a complete monthly schedule_. which includes movies and dancing. Again, please accept our sincere appreciation for all you have put forth in our behalf and come to see us soon at the Senior Center. We'd love to have you as our guest. Sincerely and with respect, Posey McClung, Foundation President and on behalf of all the Foundation Boardmembers. " Clifford Hodgins, 1310 Ray Berglund Boulevard, expressed his concern on the process that was taken on an item by the Planning and Zoning Commission. His concern was in regard to property that was recently subdivided at Gattis School Road and Double Creek. He said that not all the adjacent property owners were notified of the subdivision of a 1/2 acre tract. Also the City Attorney that attended that meeting informed the Planning and Zoning Commission that they had to, by law, approve the request. He said, "So what was the purpose of having a public hearing if they have to vote yes." Bennett said that by law the responsibility for subdivision authority was delegated to the City's Planning and Zoning Commission and the Commission works at the pleasure of the • Council through an appointment process. Bennett informed Mr. Hodgins that he would be glad to meet with him and explain the process of subdividing a lot. PROCLAMATIONS:.:.;; 7.A. Consider a proclamation proclaiming Public Health Week. Mayor Culpepper read the appropriate proclamation and presented it to 1 Iaiold Bredtha-ier. 7.B. Consider a proclamation proclaiming_ADrii as Keep, Texas Beautiful Month. Mayor Culpepper read the appropriate proclamation and presented it to Monica Benoit-Beatty. PRESENTATIONS: None PUBLIC HEARINGS: 9.A. Consider public testimony corcernhig an zpnli:cation to the Texas Department of • Housing and Community Affairs Communis Development Pr�rn for funds for water system and drainage_improvements in the Rubio Addition. Jim Pause made the staff nresentation. He said that the improvements in the Rubio Addition are necessray for the-health and safety of the residents. A grant was being submitted 1'o'the Texas Department of Housing and Community Affairs Community Development Program fbr�x,.ds to construct these improvements. 124 March 27, 1997 Mayor Culpepper opened the public hearing. There being no public testimony,the public hearing was closed. ORDINANCES: r 10.A. Consider an ordinance amending Chapter 10, Section 10.600 concerning Environmental Fees. (Second Reading') Jim Nuse said that there have been no changes since the first reading of the ordinance. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO.. AN ORDINANCE AMENDING THE CITY OF ROUND ROCK CODE OF ORDINANCES BY ADDING A NEW SECTION 10.600; PROVIDING FOR ENVIRONMENTAL SERVICE FEES; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Stluka moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Mayor Culpepper Noes: Councilman Joseph ACTION: The motion with 6 ayes and 1 iio. 10.B. Consider an ordinance nrohibi.ting parking on Old Austin Rock Road and Carlin Cove. (Second Reading) Toni Word said that there were no changes since the first reading of the ordinance. Councilman Joseph asked if anything could be done to improve the parking in that area. Word said that there was no additional right-of-way available in the roadway to widen it. • Mayor Culpepper read the caption of the ordinance.- ORDINANCE rdinance.ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.1 S 16, CODE OF ORDINANCES (1995 EDITION'), CITY OF ROT JND RO::T-., rI'LXAS, TO PROHIBIT PARKING ON BOTH - SIDES OF OLD AUSTIN ROCK ROAD rITtOivl \1C1',TEIL ROAD TO CARLIN COVE, AND ON BOTH SIDES OF CARLIN COVE TjROT1C OLD AUSTIN ROCK ROAD TO THE END OF CARLIN COVE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR P—E;�CT,U:TONS. C6 27,,8197 MOTION: Councilman Stluka moved to adopt the ordinance.. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: Tile motion carried unanimously. 1.C. Consider an ordinance _prohibiting parking on portions of both sides of West Liberly Avenue from North Mays Street to Round Rock Avenue. (First Reading) Tom Word made the staff presentation. He said that staff was asked by some of the businesses in the area to evaluate concerns regarding the on-street parking on West Liberty Avenue between North Mays Street to Round Rock Avenue. Staff found that the on-street parking was creating a congestion, • safety, and street maintenance problem. The existing pavement width is approximately 28 feet wide which is too;parrow to,:allow cars to park on the pavement without jpptricting two way traffic on the street. Also vehicles park in the grass and ditches adjacent to the street creating a muddy side and road maintenance problem. Staff recommended that on-street parking be restricted on portions of both sides of West Liberty Avenue from North Mays Street to Round Rock Avenue as an interim measure until improvements to the street can be conducted. All the businesses that would be affected were contacted and informed of the staff's recommendation. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO: f AN ORDINANCE AMIJNDING CHAPTER ER 9,. SECTION 9.1816, CODE OF ORDINANCES • (1995 EDITION), CITY OF ROUND .ROCK, TEXAS, TO PROHIBIT PARKING ON PORTIONS OF BOTH SIDES OF WEST LIBERTY AVENUE FROM NORTH MAYS STREET TO ROUND ROCK AVENUE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION_' Councilman Stluka moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka 5ZT March 27, 1997 Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. RESOLUTIONS: I I.A. Consider a "Resolution Directing the Publication of Notice of Intention to Issue Not to Exceed $5,200,000 City of Round Rock, Texas Combination Tax and Revenue Certificates of Obligation, Series 1997."' David Kautz made the staff presentation. This resolution begins the official process associated with the issuance of$5,200,000 Certificates of Obligation. These Certificates are proposed to be issued for the purposes of streets and road improvements, transportation improvements in. the City, and finish-out Building "B" of the Police Department which is approximately $250,000. The Certificates will be repaid through a levy on property taxes. Preliminary property value figures for the 1997 tax year provided by the Williamson County Appraisal District indicate substantial growth in assessed value. .In consideration of this new value along with continued future growth, the overall property tax rate will not exceed 41 cents per $100 if the Certificates are issued. Carol Polumbo of McCall, Parkhurst & Horton, the City's Bond Attorney, said that this resolution was the first step that was necessary in order to issue the Certificates of Obligation. She added that the public notice will be published in the Round Rock Leader. Mayor Culpepper read the following resolution. • RESOLUTION NO.. RESOLUTION DIRECTING THE PUBLICATION OF NOTICE OF INTENTION TO ISSUE NOT TO EXCEED $5,200,000 CITYOF ROUND ROCK, TEXAS COMBINATION TAX AND 'REVENUE. CERTIFICATES.• OF OBLIGATION, SERIES 1997 AND OTHER MATTERS RELATED THERETO THE STATE OF TEXAS. § CITY OF ROUND ROCK § WHEREAS, the City Council (the "Council") of the City of Round Rock, Texas (the "City") finds that the payment in whole or in part of contractual obligations incurred or to be 9 Z T 127 March-27;``1997 incurred for: (1) construction, acquisition, improvement and`extension to the City's road, street and bridge system including acquisition of any necessary right-of-way, utility relocation, -drainage, parking, sidewalk and related infrastructure and development of the master and general transportation plans, (2) construction, improvement, expansion and equipment of police building expansion and(3)the payment of professional services in connection therewith including legal, fiscal, and engineering fees and the costs of issuance in connection with the certificates described below(the"Contractual Obligations") would be beneficial to the inhabitants of the City and are needed to perform essential City.functions; and WHEREAS, the Council has deemed it advisable to give notice of intention to issue • certificates of obligation in a maximum principal amount not to exceed$5,200,000 (the "Certificates")pursuant to the provisions of the Certificate of Obligation Act of 1971, Section 271.041 et seq., Local Government Code (the"Act") for the purpose of financing the Contractual Obligations; and WHEREAS, prior to the issuance of the Certificates, the City is required under the Act to publish notice of its intention to issue the Certificates once a week for two consecutive weeks in a newspaper of general circulation in the City with the first publication to be at-least 14 days before the date tentatively set for passage of the`Ordinance authorizing the Certificates, the notice stating: (i) the time and place tentatively set for the passage of the ordinance authorizing the issuance of the Certificates, (ii) the maximum amount and purpose of the Certificates to be authorized, and(iii)the manner in which the Certificates will be paid; and WHEREAS, the meeting at which this Resolution is adopted was open to the public and public notice of the time, place and purpose of the meeting was given, all as required by Chapter 5.51, Texas Government Code, as amended. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK,TEXAS: 1. Attached hereto is a form of the Notice of Intention to issue the Certificates, the form_and substance of which is hereby adopted and approved. 2. The City Secretary or other authorized representatives of the City, shall cause the notice to be published in substantially the form attached hereto, in a newspaper of general • circulation in the City, once a week on the same day in each of two consecutive weeks, the date of the first publication to be a least 14 days prior to the time set for the ordinance authorizing issuance of the Certificates as shown in the notice. 3. This Resolution shall become effective immediately upon adoption. The Mayor and City Secretary are hereby authorized and directed to execute the certificate to which this Resolution is attached on behalf of the City and to do any and all things proper and necessary to carry out the intent of this Resolution. CHARLES CULPEPPER Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka, seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper 128 March 27, 1997 Noes: None ACTION: The motion carried unanimously. 11.B. Consider a resolution authorizing the Mayor to execute an .agreement with the Department of Public Safety for Drivers License Suspension Service. Police Chief Buster Kuhlmann made the staff presentation. The Failure to Appear Program:(FTA) is another tool used to collect unpaid fine • p s. The program authorizes the Department of Public Safety to withhold the renewal of a persons drivers license if they have outstanding unpaid_fines. Staff recommended approval. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, V.C.S. art. 6687d provides for political subdivisions to contract with the Texas Department of Public Safety to deny renewal of driver's licenses for persons committing the offense of Failure to Appear on Class C misdemeanor traffic violations, and WHEREAS, the Texas Department of Public Safety has submitted an Inter-local Cooperation Contract("Contract")to implement the provisions of V.C.S. art. 6687d (Denial of Renewal of License for Failure to Appear), and WHEREAS, the City Council wished to approve said Contract,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City the Contract with the Texas Department of Public Safety, a copy of said Contract being attached hereto and incorporated herein for all purposes. RESOLVED this 27"' day of March, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. { i b , 129 March 27, 1997:_:.. . I l.C. Consider a resolution'annraving the 1997 Child Safety Fine Budd Police Chief Buster Kuhlmann made the staff presentation. The Legislature enacted a statute which S ' designates- all revenues that are received from school Zane offenses be placed in a .special account. These revenues are to go direcily for school zone improvements. The account currently • has a balance of$10,900. In order to spend the money, a budget needed to be approved by the Council. Staff recommended that$5,000 be allocated to replace two current school zone signs with two flashing school zone signs and that $4,000 be placed in a contingency fund for routine r' replacement and/or repair of existing school zone improvements leaving a balance in the fund of $1,900. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the Council wishes to adopt.a 1997 budget for the expenditure of child safety fines in accordance with the attached proposal,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the 1997 budget for the expenditure of child safety fines be adopted as set forth in Exhibit"A" attached hereto and incorporated herein for all purposes. • RESOLVED this 27t"day of March, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Mayor Pro-tem Palmer moved to approve the resolution. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 130 March 27, 1997 1 I.D. Consider a resolution approving the out of City request for water and wastewater service. (Robinson Tracts Jim Nuse said that a presentation was made at the last Council meeting on this request. He said that Diamond Shamrock Corporation requested out of City limits water service for a one acre tract at the corner of RM620 and Wyoming Springs Drive and would comply with the platting of a subdivision statutes. Staff recommended approval of the request. • Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, §10.103 Code of Ordinances (1 995 Edition)provides that under certain conditions the City will furnish water services outside of the city limits, and WHEREAS, Diamond Shamrock, Corp., the owner of a 1.033 acre tract of land as shown in Exhibit"A", ("Property") has requested that the City furnish water service to said Property, and WHEREAS, the Council hereby determines that the City has adequate capacity of water services available for the purpose of serving the Property without impairing services within the City, and WHEREAS, the owner of the Property must comply with all of the provisions of§10.103 with respect to costs, construction standards, inspections, et cetera, and WHEREAS,the owner of the Property must also comply with applicable subdivision and platting statutes and ordinances,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That subject to owner's compliance with applicable subdivision and platting statutes and • ordinances, and pursuant to §10.103 Code of Ordinances (1995 Edition)the City Council hereby approves the furnishing of water service to the Property, subject to the owner's compliance with the requirements of said §10.103, and at the rates specified in §10.201 (5) (b) of the Code. RESOLVED this 27" day of March, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None March 27, 1997 i ACTION: The motion carried unanimously. 1 LE. Consider a resolution authorizing the Mayor to execute an agreement for Water Leak Detection.Program Phase 2 and Phase.3. Jim Nuse said that a presentation was made at the .last Council meeting.. Phase I of the water leak detection program was completed in January of 1997. To date, 70% of the leaks detected have been corrected and the remainder should be • completed by March 31, 1997. He added that JBS Associates, Inc. prepared the water audit and completed Phase 1 of the Leak Detection Program. Staff recommended that JBS Associates, Inc. be allowed to proceed with Phase 2 and 3 of the program. Phase 2 will include Oaklands and Oakcreek Subdivisions at a cost of$ 1,310.00. Phase 3 will encompass the rest of the system not covered in Phase 1 and 2 at a cost of $20,750.00. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock desires to retain professional services for Phase 2 and Phase 3 of the Water Leak Detection Survey Program, and WHEREAS, JBS Associates, Inc. has submitted an agreement to provide said services, • and WHEREAS,the City Council desires to enter into said agreement with JBS Associates, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with JBS Associates, Inc., for Phase 2 and Phase 3 of the Water Leak Detection Survey Program, a"copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 27`h day of March, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph 132 March 27, 1997 Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 11.F. Consider a resolution authorizing the Mayor to execute an agreement with Texas Department of Transportation for IH-35 Lighting. Tom Word made the staff presentation. He said that the Texas Department of Transportation (TXDOT) will be expanding the Interstate north from FM3406 through Georgetown. As part of the project TXDOT .offered to construct continuous freeway lighting. A portion of the lighting will be within the city limits. Staff recommended that the Council enter into an agreement with TXDOT for IH-35 lighting. The annual cost of the agreement is estimated at $14,440.00 and will cover maintenance and energy cost. He added that construction of the Interstate will begin in late July and will take two years to complete. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the Texas Department of Transportation (("TXDOT") is planning to construct additional lanes of traffic on IH 35 from FM 3406 to Georgetown, and • WHEREAS, as part of this project, TXDOT has offered to construct continuous freeway illumination, a portion of which will be in the city limits of Round Rock, and WHEREAS, it is the policy of TXDOT for cities to share in the power and maintenance costs of continuous freeway illumination, and WHEREAS, TXDOT has submitted an Agreement for Construction, Maintenance and Operation of Highway Illumination Systems Within Municipalities (100% Blanket) ("Agreement") and WHEREAS, the City Council wishes to approve said Agreement,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City the Agreement with TXDOT, a copy of said Agreement being attached hereto as an Exhibit. RESOLVED this 27th day of March, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer r=:A- 133 March 27, 1997' Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 11.G. Consider a resolution authorizing the Mayor to execute a contract with Rodriguez & Huggins for engineering_ services for improvements to McNeil Road at County Road 172. Tom Word made the staff presentation. On March 10, 1997, the Austin Transportation Study Policy Advisory Committee approved $375,000.00 in funding for improvements to the intersection of McNeil Road at County Road 172. The improvements will include raising the grade of McNeil Road and constructing a traffic signal. The proposed contract with Rodriguez and Huggins, Inc. for engineering services will cover all planning and design work for the proposed project. The total fee for this contract is ,$63,901.79 and calls for the completion of all design work by June 1, 1997 with a construction contract to be bid in July, 1997. Staff recommended approval. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain engineering services for improvements to McNeil Road at County Road 172, and WHEREAS, Rodriguez& Huggins has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Rodriguez&. Huggins,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Rodriguez&Huggins, for improvements to McNeil Road at County Road 172, a copy of said agreement beim attached hereto and incorporated herein for all purposes. RESOLVED this 27`' day of March, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: • JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart 13 March 27, 1997 Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • I I.H. Consider a resolution authorizing the Ma or to submit a grant application to the Texas Department of Housing and Community Affairs Community Development Program for funds for water system and drainage improvements in the Rubio Addition. Jim Nuse made the staff presentation. This resolution was required as part of the grant application that was being submitted to the Texas Department of Housing and Community Affairs Development Program for funds to construct improvements in the Rubio Addition. Mayor Culpepper read the following resolution. RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROUND ROCK, TEXAS AUTHORIZING THE SUBMISSION OF A TEXAS COMMUNITY DEVELOPMENT PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR THE COMMUNITY DEVELOPMENT FUND; AND AUTHORIZING THE MAYOR TO ACT AS THE CITY'S EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY'S PARTICIPATION IN THE COMMUNITY DEVELOPMENT PROGRAM. WHEREAS, the City Council of the City of Round Rock desires to develop a viable urban community, including decent housing and a suitable living environment and expanding economic opportunities,principally for persons of low/moderate income; and WHEREAS, certain conditions exist which represent a threat to the public health and safety; and WHEREAS, it is necessary and in the best interests of the City of Round Rock to apply for funding under the 1997 Texas Community Development Program;Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, 1. That a Texas Community Development Program application for community development project funding is hereby authorized to be filed on behalf of the City with the Texas Department of Housing and Community Affairs. 2. That the City's application be placed in competition for funding under the Community Development Fund. 3. That the application be for$250,000.00 of grant funds to carry out water system improvements, sewer system improvements and drainage project. 4. That the City Council directs and designates the Mayor as the City's Chief • Executive Officer and Authorized Representative to act in all matters in connection with this application and the City's participation in the Texas Community Development Program. 5. That it further be stated that the City of Round Rock is committing $160,000.00 as the cash contribution toward the activities of this project. RESOLVED this 27`h day of March, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: 135 March 27, 1997 JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez ',., Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 111 Consider a resolution authorizing the Mayor to sign a letter of support to Nettie Brown for grant purposes. Jim Nuse made the staff presentation. The purpose of this resolution is to officially recognize the letter of support from the Mayor, dated March 27, 1996, to Mrs. Nettie Brown, It states, "The-City of Round Rock is willing to work with the City of Austin to provide wastewater service to Northridge Acres. The actual amount of service will be determined utilizing generally accepted engineering practice and taking current contractual obligations into account. We are looking forward to getting a quick resolution to this situation." Nuse added that this letter will be used as part of the grant application. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the residents of the Northridge Subdivision have requested the assistance of the City of Round Rock and other governmental entities regarding water and wastewater service for the subdivision, and WHEREAS, on March 27, 1996, Mayor Culpepper sent a letter of support to Mrs. Nettie Brown as representative of the Northridge Homeowner Association, and WHEREAS, an application for a grant is being prepared to assist in the provision of water and wastewater to the Northridge Subdivision, and WHEREAS,the City Council has been requested to ratify and approve the aforesaid letter, which it now wishes to do,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Council hereby ratifies and approves the March 27, 1996 letter from Mayor Culpepper to Mrs. Nettie Brown, a copy of said letter being attached hereto as an Exhibit. RESOLVED this 27th day of March, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: 136 March 27, 1997 JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: None DISBURSEMENTS: 13.A. Consider payment to Baker-Aicklen & Associates, Inc. for engineering_ services associated with the Dove Creek Street Improvements in the amount of$2,032.15. • 13.13. Consider payment to Baker-Aicklen & Associates, Inc. for Vista Lane, Lee Street and Summit Street Road Improvements in the amount of$5,632.50. 13.C. Consider payment to R. Gill & Associates for architectural services associated with the design of the Police Station in the amount of$1,639.75. 13.1). Consider payment to M. W. Morgan Construction for the renovation and expansion of the Central Fire Station in the amount of$39,433.95. 13.E. Consider payment to Martinez, Wright and Mendez, Inc. for the Library boundary Street and Drainage Improvements and Bagdad, Burnet, East Main, and Downtown Street and Drainage Improvements in the amount of$9,705.00. 13.17. Consider payment to Ross Construction for the construction of the Micki Krebsbach Pool in the amount of$4,510.00. MOTION: Councilman Stluka moved to approve the disbursements. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan 7 March 27;4997 Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. NEW BUSINESS: None OLD BUSINESS: None CITY MANAGER'S REPORT: Bob Bennett referred to reports that were provided to the Council by the Finance Department. Those reports were Property Taxes, Building Permits, Sales Taxes Collected, and Water Accountability. Joe Vining addressed the concerns that Mr. Hodgins expressed earlier in the meeting. He said that our City complies with State Law. The City has 30 days from submittal to take action on the plat and if it is disapproved the reasons for disapproval must be stated. Steve Sheets added that the reasons can only be of non-compliance with the Subdivision Ordinance. The other concern Mr. Hodgins had was the notification process. Vining said that the subdivider was required to provide the names of the property owners within 200 feet of the outside boundary of their property. He noted that the item that Mr. Hodgins was referring to was a simple two lot subdivision of land that,had already been annexed and zoned in 1983 or 1984 and the concerns that were brought up at the Planning and Zoning Commission meeting were zoning issues. Vining said that the subdivision of property was not required to be published in the newspaper. Mayor Culpepper asked Vining to draft a letter that explains the subdivision process to Mr. Hodgins. COUNCIL COMMENTS: Councilwoman Chavez congratulated Allison Nagle who was selected to attend the Youth Summit in Washington, D. C. that was being sponsored by the Mother's Against Drunk Drivers. She also wished her daughter, Marissa, a Happy 201h Birthday and Happy Easter to everyone. Councilman Joseph wished everyone a Happy Easter and to have a safe weekend. 138 March 27, 1997 Mayor Culpepper announced that the ground breaking for the new Post Office will be on Monday, April 7th and he also wished everyone a Happy Easter. ADJOURNMENT: There being no further business, the meeting adjourned at 8:15p.m. Respectfully Submitted, Joanne Land, Assistant City Manager/ City Secretary • 139 April 10, 1997 The Round Rock City Council met-in Work Session and Regular Session on Thursday, April 10, 1997 at 6:00 p.m. in the City Council Chamber, 221 E. Main Street. CALL WORK SESSION TO ORDER- 6:00 P.M. ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem • Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett and City Attorney Steve Sheets. Assistant City Manager/City Secretary Joanne Land was on vacation. WORK SESSION: 3.A. Consider a presentation concerning the Comprehensive Annual Financial Report for the year ended September 30, 1996. David Kautz made the staff presentation. The audit of the City's financial records for the year ended September 30, 1996 was completed by Pena Swayze and Company. The audit process included a comprehensive audit of financial records for all of the City's funds and accounts. The Comprehensive Annual Financial Report revealed the strong financial position of the • City while property tax rates have declined and utility rates have remained stable. Mike Swayze, Pena Swayze & Co., said that the audit was prepared in accordance with generally accepted auditing principles. He reported that they issued a "clean opinion" on the financial statements. The report was in conformity with the requirements of the GFOA (Government Financial Officers Association) award that the City has received for the past ten years. The report meets all the qualifications that are necessary to obtain another award. He said that the information was fairly stated in all the material in relation to the general purpose financial statements and the City has a healthy fund balance. Swayze added that he was available to answer questions from the Council regarding the Comprehensive Annual Financial Report. 3.13. Consider a presentation concerning the Water/Wastewater Utility System. Jim • Nuse made the staff presentation. He said that the purpose of the water/wastewater utility presentation was to provide.information to the Council regarding the status of the utility in terms of rate, improvements, and timing issues over the next five years. Wells and Storage - The City has 18 storage tanks that have a capacity of 17 million gallons and the purpose of the storage is to provide for peak usage during the day. The City has five active wells that have a capacity of 8.5 million gallons a day. In drought times we can get 4- 140 April 10, 1997 1/2 million gallons out of them. Last summer the peak usage was on August 4'" which was under 21 million gallons and currently the City's system peak. Currently, the average flow during the winter is under 12 million gallons. Lake Georgetown Connection - Last summer the parallel water line was used for the first time. That water is a real high quality water. One of the problems with Lake Georgetown is that the water is so high quality its difficult to treat. The yield out of the Lake is 12 million gallons a day and on any given day Round Rock is allowed, under contract, to draw 5 times that amount but the annual average is'12 mgd. If Round Rock withdraws more on a particular day then the draw for another day would be less than the average. The City has 36 million gallons of water available in the pipeline between Lake Georgetown and the City's plant. Water Treatment Plant - In 1983 we had our first phase with the first expansion in 1988. In 1988 to the summer of 1996, the City had the ability to treat 15 million gallon a day out of that facility. The plant will be on line at the end of June 1997. It has an additional 9 million gallons of capability to bring the cumulative treatment out of that facility to 24 million gallon a day. In two years a re-rating of the plant will be conducted and if it performs properly an additional 3 millions gallons can be treated. Nuse added that staff does not anticipate going into another • construction phase until the year 2005. Martin Hill Tank - The facility is able to deliver 5.5 million gallons a day. A current agreement allows Round Rock to take 3 million gallons a day on an average basis or if there is a drought. If Austin considers it a drought, it's 2/3 of the average day or 2mgd. Staff is discussing with Austin the possibility of an off season agreement where during the non-summer months from September through May Round Rock would take 5.5 million gallons a day, deliver it into Round Rock's system and give Georgetown a rest and stretch the reserve and peak off Georgetown in the summer. Another option that is being discussed with Austin and the State is an Aquifer Storage Reservoir and is similar to the off peak usage. Stillhouse Hollow Project - The City has purchased water from the Brazos River • Authority of 18,134 acre feet and the cost of the line has two proposals, 1.) a 42 inch line and; 2) a 33 inch line that will be parallel some time in the future. Nuse explained how Round Rock can delay using the water from Stillhouse. Lake Georgetown - Round Rock has three years of water available in Lake Georgetown. Currently, Lake Georgetown is about 120% full and into the flood stage. The Corps of Engineers 141 owns the water beyond 100% and staff is discussing with the Brazos River Authority the possibility of having the Corps allow the 9,000 acre feet to remain in the flood pool so it can be utilized. Steve Sheets briefly outlined the proposed revised Wastewater Contract. He provided the • Council with a copy of the final version of the contract that was being considered by the City of Cedar Park. The Cedar Park City Council was expected to approve the contract later in the evening. The contract is similar to the contract that was approved by the Round Rock City Council in July 1996. He said that 95% of the changes in the contract do not affect Round Rock; r they have to do between the LCRA and Cedar Park and how they will be provided for under the contract. This contract will be brought back to the Council in two weeks for action. David Kautz outlined the following: Scope of the Utility Revenue (fiscal year `96) $13 million Number of metered connections 14,950 Growth rate 8%, (1,076 connects/year) • Gallons of water sold 1995 was 2.5 billion Gallons of water sold 1996 was 3.3 billion Water sources- Well, Lake Georgetown Last rate increase October 1991 Capital Recovery Fee for each connection to the system Expansion Projects that have either been completed or are on going Raw water line#2 $5.0 million FM 1325 water line $1.2 million Water plant expansion $12.0 million Lake Stillhouse line 1114.3 million East Wastewater Plant $22.0 million Other construction $5.5 million Total $60.0 million Kautz also outlined a Residential City Utility Comparison on Service Rates with the City's surrounding communities. The graph that he used depicted the average monthly cost for a residence utilizing the following city provided services. 142 April 10, 1997 Service Assumptions Water 9000 gallons/month Sewer 6000 gallons/month Garbage* 2x pick up per week Drainage Utility N/A • Street Maintenance N/A *Austin garbage pickup 1X per week Results of the comparison were: Round Rock $55.30 Austin $63.51 Georgetown $73.60 Cedar Park $71.13 Pflugerville $53.00 Councilman Stluka asked Kautz to incorporate the comparison graph in a newspaper article to help "get the word out"on how Round Rock compares to the surrounding cities. Financial and Rates Outlook • Kautz said that the City's financial and rates outlook depended on the following: Climate Growth rates Operating Assumptions --BCMUD --Lake Stillhouse water line --Austin water Operating expenses Use of cash Next 2-3 years rate outlook is stable Kautz added that staff will continue to keep the Council updated on the status of the Utility System. 3.C. Consider a presentation concerning the Chisholm Trail Drainage Improvements. Jim Nuse made the staff presentation. There are several owners of property between Chisholm Trail and the west frontage road of IH-35, south of 3406 and north of Onion Branch. These 143 April 10, 1997 owners, along with the City, desire to resolve some drainage problems. The proposal is to storm sewer the flows to Onion Branch using funds from private sources and the regional drainage fund. The estimated construction cost is $230,000 which includes the engineering cost. Chisholm Trail Hotel Center hired Baker-Aicklen& Associates, Inc. for the engineering services and Stendebach&Associates as their representative. • Staff will bring back to the Council's next meeting an action item regarding the use of approximately $78,000 from the Regional Drainage Fund to develop the drainage utility in an orderly fashion. 3.D. Consider a presentation concerning an update on road improvements. Jim Nuse made the staff presentation. He outlined the following road improvement scenario. IH-35/FM1325/Louis Henna Boulevard Cily Cost Total Cost Louis Henna Blvd. @ IH-35 $60,000 $60,000 (Add two additional westbound lanes) Louis Henna Boulevard at Wal-mart driveway $100,000 $100,000 (Construct traffic signal and start Louis Henna system) • Greenlawn Boulevard from Louis Henna Boulevard $1,685,000 $6,848,000 to IH-35 (Construct 4 lane divided arterial) Project Total $1,845,000 $7,008,000 McNeil Road/CR 172 McNeil Road at CR 172 $123,000 $438,000 (Change profile of McNeil Road and install traffic signal) McNeil Road at Round Rock West Drive $5,000 $5,000 (Install protected left turn signal for eastbound McNeil Road) McNeil Road at IH-35 $18,000 $18,000 (Re-strip McNeil Road to provide additional lane at intersection) McNeil Road from west Round Rock West Drive to IH-35 $114,000 $114,000 (Construct left and right turn lanes) .;l • Project Total $260,000 $575,000 IH-35/RM 620/Chisholm Trail/Sam Bass Road Round Rock Avenue at Union Pacific Railroad $1,300,000 $3,700,000 (Construct overpass) Round Rock Avenue from IH-35 to Chisholm Trail $200,000 $400,000 (Construct two additional lanes) Chisholm Trail at Round Rock Avenue $100,000 $125,000 (Construct right turn lane improvements) 144 April 10, 1997 Sam Bass Road at Chisholm Trail $310,000 $310,000 (Construct right turn lanes) Sam Bass Road from IH-35 to Chisholm Trail $400,000 $400,000 (Construct two additional lanes) Sam Bass Road from Brandi Lane to Clark Street $160,000 $160,000 (Reconstructcurve) Project Total $2,470,000 $5,095,000 • Mobility Road Projects Total Round Rock Transportation Master Plan $100,000 $100,000 Mays Street from north of Bowman Road to $20,000 $100,000 Old Settlers Boulevard (Construct sidewalks) FM 1325 Project Area Total $1,845,000 $7,008,000 McNeil Project Area Total $260,000 $575,000 RM 620/Chisholm Trail/Sam Bass Road Area Total $2,470,000 $5,095,000 Project Total $4,695,000 $12,878,000 EXECUTIVE SESSION: 4.A. Executive Session as authorized by §551.071 Government Code, related to • contemplated litigation, to wit: City of Round Rock vs. Richard W. Pearce and Jesse R. Blann Mayor Culpepper moved the Executive Session to the end of the meeting with the unanimous consent of all the Councilmembers present. CALL REGULAR SESSION TO ORDER- 7:00 P.M. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett and City Attorney Steve Sheets. Assistant City Manager/City Secretary Joanne Land was on vacation. APPROVAL OF MINUTES: Regular Session March 27, 1997 • MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan � 145 April 10, 1997 Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: None PROCLAMATIONS: Mayor Culpepper asked Mayor Pro-tem Palmer to read all the proclamations for him because of his laryngitis. 10.A. Consider aproclamation recognizing Ellen Davis on her 102!d-Birthday._ Mayor Pro-tem Palmer read the appropriate proclamation. Mayor Culpepper presented the proclamation to Ellen Davis along with the key to the City. Mayor Pro-tem Palmer presented Mrs. Davis with a blooming plant from the Council. • 10.B. Consider a proclamation proclaiming Child Abuse Prevention Month. Mayor Pro-tem Palmer read the appropriate proclamation and presented it to a representative from the Williamson County Child Welfare Board. 10.C. Consider a proclamation proclaiming National Library Week. Mayor Pro-tem Palmer read the appropriate proclamation and presented it to George Denny, Librarian of Spicewood Elementary School. PRESENTATIONS: None PUBLIC HEARINGS: 12.A. Consider public testimony concerning the request to adopt original zoning of SF-2 (Single Family-Standard Lot) on a 38.1651 acre tract of land out of the P.A. Holder Survey, A- 297 in Round Rock, Williamson County, Texas. (Rusk Tract). Joe Vining made the staff presentation. This parcel of land is located on the north side of Gattis School Road, east of Rusk Road and currently outside the City limits. This request is for. original zoning of SF-2 (Single Family-Standard Lot). This tract of land is the site of a future Round Rock Independent Middle School. 1 -4 ,6 April 10, 1997 Mayor Culpepper opened the public hearing. There being no public testimony, the public hearing was closed. 12.13. Consider public testimony concerningthe he request filed by SW Entertainment to amend the PUD No. 18 development plan to allow for an enclosed pavilion. (Putt Putt Golf and Games) Joe Vining made the staff presentation. On March 19, the Planning and Zoning • Commission recommended amending the Putt Putt Golf and Games PUD development plan. The original development plan specifies an open pavilion. The owners wish to amend the development plan stipulation for an open pavilion by also allowing an enclosed pavilion. This enclosed,pavilion will accommodate a new "laser tag" recreational game. This facility has the ability to be used for laser tag or as a pavilion. Mayor Culpepper said that the Council received a letter from Harold and Zettie Volger and Gwen Prewitt O'Briant expressing their concern of the ongoing development of the Putt-Putt Golf without providing improvements to Chisholm Trail that could result in the impact of any future improvement on their property. Joe Vining informed the Council that he had acknowledged their concerns. Mayor Culpepper opened the public hearing. There being no public testimony, the public • hearing was closed. 12.C: Consider public testimony concerning the request to amend PUD No. 11 by chap iniz the building setback requirements. (Forest Ridge). Joe Vining made the staff presentation. On March 19, the Planning and Zoning Commission recommended amending the Forest Ridge PUD Development Plan in three locations as follows: 1. Clarifying the rear setbacks for the large lot (18,000 square feet minimum) area. The original PUD placed a 20 foot rear setback, which was meant only for buildings which was meant only for buildings and outbuildings. The City's Code includes structures such as swimming pools, patios, sport courts and other structures in this classification. The amendment maintains the 20 foot setback for buildings and,outbuildings and allows a 10 foot setback for the • above mentioned recreational structures. 2. Reduce the rear setback from 50 feet to 20 feet for lots 24 - 26 of Forest Ridge Phase III Block C. These three lots will maintain their one story height restriction, and would be added to the previously modified rear setbacks for lots 28 -33 and lot 36, which were negotiated with surrounding property owners. The three lots in question are the only vacant lots in the April 10, 1997 147 subdivision and are unbuildable with the front and rear setbacks as currently specified in the PUD. The owners have demonstrated numerous attempts, over the last 9 months, to negotiate a compromise with neighboring property owners, and have received no response. The proposed • amendment is 15 feet greater than our most restrictive ordinance and is compatible with the existing setbacks along this north property line of Forest Ridge. 3. The last item was requested by staff and the City Attorney which added language that would allow, but not require, the City to enforce deed restrictions as presented in the PUD. Enforcement of deed restrictions is primarily the responsibility of the home owners. Mayor Culpepper opened the public hearing. There being no public testimony, the public hearing was closed. ORDINANCES: 13.A. Consider an ordinance extending the City's sign ordinance regulations into the City's Extra-territorial Jurisdiction. (Second Reading) Steve Sheets read the following portion of the ordinance. He said that it explains why this item is before the Council again. • ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 3, SECTION 3.1400, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, BY EXTENDING THE CITY'S SIGN ORDINANCE REGULATIONS INTO THE CITY'S EXTRATERRITORIAL JURISDICTION; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. WHEREAS, the City Council of the City of Round Rock has previously adopted ordinances regulating signs in the City, and WHEREAS, where so required by the City Charter, said ordinances have been read at two regular meetings of the Council and published in the official newspaper, and WHEREAS, §216.902 of the Local Government Code provides that a city may by ordinance extend its sign regulations into the extraterritorial jurisdiction("ETJ") of a city, and WHEREAS, on February 27, 1997, at a regular meeting, the City Council unanimously approved the adoption of Ordinance No. G-97-02-27-9C extending the City's existing sign regulations into the City's ETJ, and WHEREAS, the Council determined that Ordinance No. G-97-02- 27-9C did not (1) levy a fine or penalty, (2) deal with the budget or tax, or(3) deal with franchises, public utilities or the setting of their rates, and • WHEREAS, the Council by affirmative vote of all the Council members present, the second reading of Ordinance No. G-97-02-27-9C was dispensed with, and WHEREAS, the City Council hereby determines that all requirements of state law and the City Charter were complied with in the adoption of Ordinance No. G-97-02-27-9C and in the dispensing with of the second reading on February 27, 1997, and WHEREAS, the City Council hereby determines that the adoption of Ordinance No. G- 97-02-27-9C is necessary to preserve the public health, safety, and morals of the community, and WHEREAS, the City Council hereby determines that Ordinance No. G-97-02-27-9C was .validly and finally adopted on February 27, 1997, and . WHEREAS, certain individuals in the sign and outdoor advertising business and their attorneys have questioned the legality of Ordinance No. G-97-02-27-9C because the second reading was dispensed with, and 148 April 10, 1997 WHEREAS, in an effort to exercise extreme caution and to avoid any question whatsoever relative to Ordinance No. No. G-97-02-27-9C, the City Council wishes to read said ordinance a second time, and WHEREAS, such action should not be construed by any person or by any court of competent jurisdiction that by so doing the City Council is admitting in any way that such.second reading is legally required by the City Charter,Now Therefore BE IT ORDAINED BY THE CITY.COUNCIL OF THE CITY OF ROUND ROCK, TEXAS: I •That all of the above recitals are found to be true and correct and are hereby incorporated into the body of this Ordinance as if copied in their entirety. Sheets added that the second reading of the ordinance was legally dispensed with; however, in an abundance of caution, there appears to be no downside with reading the ordinance a second time to remove all possible questions. MOTION: Councilman Stluka moved to adopt the ordinance. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.13. Consider an ordinance prohibiting narking on portions of both sides of West Liberty Avenue from North Mays Street to Round Rock Avenue. (Second Reading) Jim Nuse noted that there were no changes since the first reading of the ordinance. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.1816, CODE OF ORDINANCES • (1995 EDITION), CITY OF -ROUND ROCK, TEXAS, TO PROHIBIT PARKING ON PORTIONS OF BOTH SIDES OF WEST LIBERTY AVENUE FROM NORTH MAYS STREET TO ROUND ROCK AVENUE; PROVIDING'FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Stluka moved to adopt the ordinance. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka 149 April`10, 1997 Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.C. Consider an ordinance to annex a 38.1651 acre tract of land out of the P.A. Holder Survey, A-297 in Round Rock, Williamson County, Texas. (Rusk Tract) (First Reading) Joe Vining made the staff presentation. This is the site of a future middle school for the Round Rock Independent School District. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE ANNEXING ADJACENT AND CONTIGUOUS TERRITORY TO THE • CITY OF ROUND ROCK, TEXAS, TO WIT: 38.1651 ACRES OF LAND OUT OF THE P.A. HOLDER SURVEY, ABSTRACT 297, IN WILLIAMSON COUNTY; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN SATISFIED; PROVIDING THAT SUCH AREA SHALL BECOME A PART OF THE CITY AND THAT THE OWNERS AND INHABITANTS THEREOF SHALL BE ENTITLED TO THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND TO BE HEREINAFTER ADOPTED; PROVIDING FOR A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 150 April 10, 1997 MOTION: Councilman Joseph moved to dispense with second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None. ACTION: The motion carried unanimously. 13.D. Consider an ordinance to adopt original zoning of SF-2 Single Family-Standard Lot) on a 38.1651 acre tract of land out of the P.A. Holder Survey, A-297 in Round Rock, Williamson County, Texas. (Rusk Tract) (First Reading) Joe Vining made the staff presentation. This is the site for a future Round Rock Independent School District Middle • school. The Planning and.Zoning Commission recommended adoption of District SF-2 (Single Family-Standard Lot) on this tract of land which is the appropriate zoning district for this use. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO ZONE 38.1651 ACRES OF LAND OUT OF THE P.A. HOLDER SURVEY, ABSTRACT 297, IN ROUND ROCK, WILLIAMSON COUNTY, TEXAS, AS SF-2 (SINGLE FAMILY-STANDARD LOT). MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez April 10, 1997 151 Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • The second reading of this ordinance will be held at the next City Council meeting. 13.E. Consider an ordinance to amend the PUD No. 18 development plan to allow for an enclosed pavilion. (Putt Putt Golf and Games). (First Reading) A public hearing was held earlier in the meeting on this item. Councilman Joseph asked for a description of the new "laser tag" recreational game. Joe Shafer, the owner, explained how the game would be played and added it was a non-hazardous laser beam. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. Z-94-11-22-913, ADOPTED BY THE CITY COUNCIL OF ROUND ROCK, TEXAS, ON NOVEMBER 22, 1994, BY AMENDING THE DEVELOPMENT PLAN OF PUD NO. 18, APPROVED BY THE CITY COUNCIL IN • SAID ORDINANCE, SAID AMENDMENT TO ALLOW FOR AN ENCLOSED PAVILION, PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Stluka seconded the motion. 152 April 10, 1997 VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.F. Consider an ordinance to amend PUD No. 11 b changing the building setback requirements. (Forest Ridge). (First Reading) A presentation was made on this item during the public hearing portion of the meeting. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. Z-94-02-10-8F, .ADOPTED BY THE CITY COUNCIL OF ROUND ROCK, TEXAS, ON FEBRUARY 10, 1994, BY AMENDING • EXHIBIT `B", THE DEVELOPMENT PLAN OF PUD NO. 11, APPROVED BY THE CITY COUNCIL IN SAID ORDINANCE, SAID AMENDMENT TO CHANGE SELECTED BUILDING SETBACK REQUIREMENTS AND PROVIDE FOR ENFORCEMENT OF DEED RESTRICTIONS, PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to, adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 153 April 10 x:1 .,997 MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. RESOLUTIONS: 14.A. Consider a resolution authorizing the Mayor to execute an engineering agreement with Bury--Pittman for wastewater service to the DuPont Subdivision. Jim Nuse made the staff • presentation. As part of the DuPont Subdivision the City agreed to contract a portion of sewer line. Bury-Pittman is providing the engineering services for the DuPont Subdivision/Max Serve project and staff recommended retaining Bury-Pittman for this project. The total cost of the project cost is approximately $65,000. The engineering fees is approximately $15,500. Mayor'Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock desires to retain engineering services for wastewater service to the DuPont Subdivision, and WHEREAS, Bury-Pittman has submitted an agreement to provide said services, and WHEREAS,the City Council desires to enter into said agreement with Bury-Pittman, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Bury-Pittman, for wastewater service to the DuPont Subdivision, a copy of said • agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 10th day of April, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary 154 April 10, 1997 MOTION: Councilman Joseph moved to approve the resolution. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 14.13. Consider a resolution authorizing the Mayor to execute an agreement with HDR En ig neerin`for backflow preventors at various Brushy Creek MUD interconnects. Jim Nuse made the staff presentation. As a result of the contamination of the Brushy Creek wells, the proposed backflow prevention devices are to prevent any cross-connection with non-City users of Round Rock's waters stem. Staff recommended that HDR Engineering be allowed to • Y g g conduct the engineering for the backflow.preventors as well as to provide the necessary surveying information. The following tabulation delineates the approximate cost of this project. Engineering $ 8,000.00 Surveying. ;$ -15,000.00 Construction $ 80.000.00 Total $103,000.00 The surveying cost may vary based on the number of easements developed through the course of the project. Mayor Culpepper read the following resolution. RESOLUTION NO: • WHEREAS, the City of Round Rock desires to retain engineering services for backflow preventors at various Brushy Creek MUD interconnects, and WHEREAS, HDR Engineering has submitted an agreement to provide said services, and WHEREAS,the City Council desires to enter into said agreement with HDR Engineering,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with HDR Engineering, for backflow preventors at various Brushy Creek MUD interconnects, a copy of said agreement being,attached hereto and incorporated herein for all purposes. April 10, 1997 155 RESOLVED this 10th day of April, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 14.C. Consider a resolution authorizing the Mayor to execute a surveyiniz contract with Baker-Aicklen & Associates, Inc. Jim Nuse made the staff presentation. Planning for public works projects often requires that preliminary surveying activities be performed. To expedite the acquisition of this survey data, staff recommended the establishment of an annual surveying contract. A request for proposal was sent to four surveying companies. After evaluation of the responses, staff recommended that the contract be awarded to Baker-Aicklen & Associates, Inc. This first contract is from April 10, 1997 until September 30, 1997 and has a not to exceed payment limit of$50,000. Mayor Culpepper,read the following resolution. RESOLUTION NO. • WHEREAS,the City of Round Rock desires to retain professional surveying services, and WHEREAS, Baker-Aicklen&Associates, Inc. has submitted a contract to provide said services, and WHEREAS, the City Council desires to enter into said contract with Baker-Aicklen& Associates, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with Baker-Aicklen&Associates, Inc., a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 10th day of April, 1997. 156 , April 10, 1997 CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Joseph seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 14.D. Consider a resolution authorizing the Mayor to execute a license agreement with • Catlyn Round Rock, Ltd. for a monument sign, landscaping, related irrigation, and paving located in the public right-of-way along Louis Henna Boulevard. Joe Vining made the staff This license agreement is being prepared to allow for the smooth transition of 150 feet of right- of-way along Louis Henna Boulevard from the Catlyn Round Rock, Ltd. to the City of Round Rock and later from Round Rock to the Texas Department of Transportation (TXDOT). It is the policy of TXDOT not to accept deeds with any restrictions or provisions. At the same time the owners want to insure certain rights within this dedicated right-of-way, and they are as follows: 1. Install irrigation and maintain the 150 of right-of-way as a groomed vegetative area; 2. Provide access to Louis Henna Boulevard (SH45) from all adjacent lots; 3. To allow monument identification sign to be placed with the ROW area, and later • moved at the owners expense with the construction of SH45. This agreement allows the developer the right to the above conditions until such time that TXDOT requires its removal for the construction of SH45. 157 April 10 1997 Steve Sheets said that the following amendment was made to the license agreement prior to the Council meeting. 6. Termination, now states, "If at any time Licensor determines that Licensee's activities under this License interfere with the use of the Property by Licensor for any public purpose or the State of Texas for the right-of-way and related facilities for State Highway 45, Licensor may terminate this license and remove any improvement constructed within the Property pursuant to this License. Additionally, Licensor may terminate this license and remove any improvement constructed within the Property pursuant to this License after six (6) month's written notice to Licensee." Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock, Texas, is the owner of the public right-of-way along Louis Henna Boulevard, and WHEREAS, CatIyn Round Rock, Ltd., the owner of the real property located immediately north and adjacent to the right-of-way, desires to exercise certain rights and privileges upon the public right-of-way located along Louis Henna Boulevard,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a • License Agreement with Catlyn Round Rock, Ltd. for the construction and maintenance of a monument sign, landscaping, related irrigation and paving in and upon the public right-of-way located along Louis Henna Boulevard, a copy of which is attached hereto as Exhibit "A". RESOLVED this 10th day of April, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart' Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 158 April 10, 1997 14.E. Consider a resolution authorizing the Mayor to execute an interlocal agreement with Williamson County for household hazardous waste collection: Jim Nuse made the staff presentation. On April 26, 1997, from 9:00 a.m. to 1:00 p.m. the Second Annual Household Hazardous Waste Collection Day will be held in the Westinghouse Motor Company parking lot. This event is a joint, project among the following entities: City of Cedar Park, City of • Georgetown, City of Round Rock, Brushy Creek MUD, Anderson Mill MUD and Williamson County. Williamson County has agreed to serve as the coordinating entity for the project and will be responsible for handling the funds and regulatory issues. Staff recommended that the City enter into an interlocal agreement with the County to establish a legal relationship for this event. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock wishes participate in the Williamson County Household Hazardous Waste Collection("Collection") scheduled for April 26, 1997, and WHEREAS, an Interlocal Agreement has been prepared whereby the City will participate in the Collection as a"Local Sponsor"and contribute to the cost of the Collection which will be coordinated by Williamson County, and WHEREAS, the City Council wishes to approve said Interlocal Agreement,Now • Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Inter- local Agreement with Williamson County for the participation in and funding of the Williamson County Household Hazardous Waste Collection Program, a copy of said Inter-local Agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 10th day of April, 1997: CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper r v 159 April 10, 1997 Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: None DISBURSEMENTS: 16.A. Consider payment to Baker-Aicklen & Associates, Inc. for engineering services associated with the Dove Creek Street Improvements in the amount of 2,054.15. 16.B. Consider payment to Baker-Aicklen & Associates, Inc. for engineering services associated with Vista Lane, Lee Street and Summit Street Road Improvements in the amount of $4,253.70. 16.C. Consider payment to Baker-Aicklen & Associates, Inc. for engineering services associated with the Lake Creek Watershed Utilization of the Austin White Lime OugM in the amount of$1,812.80. 16.1). Consider payment to Camp Dresser & McKee, Inc. for engineering services associated with the Water Treatment Plant Expansion Improvements in the amount of $11,900.00. • 16.E. Consider payment to Craig, Sheffield & Austin, Inc. for the expansion of the Water Treatment Plant in the amount of$795,262.00. 16.F. Consider payment to R. Gill & Associates for architectural services associated with the design of the Police Station renovations in the amount of$4,100.88. 16.G. Consider payment to R. Gill & Associates, Inc. for architectural services associated with the Central Fire Station renovation in the amount of$750.00. 16.H. Consider payment to R. Gill &, Associates, Inc. for architectural services associated with the design phase of the Library Improvements in the amount of$9,000.00. 16.I. Consider payment to Martinez, Wright and Mendez, Inc. for engineering services associated with the Library boundary Street and Drainage Improvements in the amount of ® $3,072!50. 16.J. Consider final payment to M. W. Morgan Construction for the renovation and expansion of the Central Fire Station in the amount of$18,144.38. 16.K. Consider payment to Prime Strategies, Inc. for professional services associated With supplemental information on toll road feasibility for the Texas Turnpike Authority in the amount of$5,520.61. 160 April '10, 1997 16.L. Consider payment to Reddico Construction Co., Inc. for the Water Disinfection System Improvements, Phase II in the amount of$14,001.88. 16.M. Consider payment to S. D. Kallman for engineering services associated with the Egger Acres Street and Drainage Improvements in the amount of$12,990.00. 1.6.N. Consider payment to TMI Coatings, Inc. for repainting the North 81 Water Tank • in the amount of$37,125.00. MOTION: Councilman Joseph moved to approve the disbursements. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. NEW BUSINESS: None 1 OLD BUSINESS: None CITY MANAGER'S REPORT: Bob Bennett informed the Council that Joanne Land called earlier in the day from north of Wales. She said that the weather was beautiful, clear, and in the mid 70's. She was having a great time but missed everyone and looked forward to coming home. Bennett said that he told her he would buy her vacation back and a first class ticket so she could come home early. He added that one never knows how much 'a person can be missed until they are gone for a while. He noted that Joanne Land makes his job a lot easier and for everyone else also. COUNCIL COMMENTS: None EXECUTIVE SESSION: 4.A. Executive Session as authorized by §551.071 Government Code, related to contemplated litigation, to wit: City of Round Rock vs. Richard W. Pearce and Jesse R. Blann. The Council entered into Executive Session at 7:55 p.m. and adjourned at 8:15 p.m. t 161 April 10, 1997° ADJOURNMENT: There being no further business, the meeting adjourned at 8:17 p.m. Respectfully Submitted, Joanne Land,Assistant City Manager/ City Secretary • • 162 April 24 1997 The Round Rock City Council met in Regular Session on Thursday, April 24, 1997 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper,erMayor Pro-tem P Y Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick. Stewart, • Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. City Manager Bob Bennett was absent. APPROVAL OF MINUTES: Regular Session April 10, 1997 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: Tami Pruitt, Director of the Miss Round Rock Youth Pageant and the Miss Round Rock Court were present to introduce themselves. The Court consisted of Amie Reed, Miss Round Rock; Megan Ronshausen, Miss Round Rock Teen; Ashley Glidwell, Wee Miss Round Rock; Victoria Wessels, Little Miss Round Rock; Brittany Jackson, Young Miss Round Rock; and Shawna Shafer, Junior Miss Round Rock. • PROCLAMATIONS: None PRESENTATIONS: 7.A. Consider a presentation concerning revising the Lake Creek Pool party fees and setting the Mickie Krebsbach Pool part: Sharon Prete made the staff presentation. In order to better serve our customers, Parks and Recreation Department is proposing hourly rates at each 1,6 3 April 24,1J99'7 ; pool and setting a minimum/maximum number of hours that the pools can be rented for parties. There will be a two hour minimum and a four hour maximum. Since rates had not been set for the Micki Krebsback Pool and an ordinance setting those fees will be brought back-to the Council's next meeting along with the revision of the Lake Creek fees. The proposed rates for pool parties for residents are: Lake Creek Pool: 50 people or less - $35 51-100 people - $45 101-150 people - $50 Micki Krebsback Pool: 200 people or less - $95 201-400 people - $105 401-600 people - $110 7.13. Consider a presentation concerning an update on road improvements. Tom Word made the staff presentation. He gave an update on road improvement. • The McNeil Road re-stripping project is proceeding on schedule. The roadway was re- paved and is scheduled to be re-stripped next week. Staff is in the .process of negotiating engineering contracts for upcoming projects. Surveying has also begun on some of the projects that were presented to the Council. The plans for those projects are under way and are being done in-house. The project concerning the railroad grade separation on RM620 may need to take a partnership with the Texas Department of Transportation if Council wishes to proceed sooner than what is •planned by TxDOT. Currently, TxDOT has this project in their Unified Transportation Program, which is their long range plan. Word said, "The problem is that they have it in the last part of the plan and we want them to have it-in the first part of the plan." Staff • is proposing to offer TxDOT an incentive to move that project forward by forming a partnership with Round Rock with the Council's approval. This proposal will include taking a delegation to the Texas Transportation Commission on June 26th, which is the next available time that the proposal can be placed on the Commission's agenda. It is very important that the delegation is well organized and well represented at the meeting. Word said that he would also like to contact the Round Rock Chamber of Commerce and the Williamson County Mobility Task Force and 164 April 24, 1997 ask them to be cosponsor as we go before the Commission for the presentation. Staff has had preliminary visits with the TxDOT District Office and with staff in the Main Office. Word said that they seem interested in the proposal and understand the problem but we are competing with other entities for the same money. This proposal request will be for the railroad grade separation and is estimated to cost .$3.7 million. Staff recommended an offer of $1.3 million of City funding which is approximately one-third the cost. Also, on the condition that TxDOT agrees, the project will be under contract no less than three years. If the Commission does not agree with the proposal, the funds will be used for other mobility projects in the City because this project is in TxDOT's schedule and will eventually be done. The Council directed Word to proceed with the recommendation. Mayor Culpepper asked that a video tape of the traffic in that area be a part of the presentation. Word noted that another problem in the area between the railroad and the Interstate are the driveways. An additional lane will be added to help control the traffic and a median will be added to help control the congestion created by the driveways. Councilman Moran asked how feasible it would be to et a median in that area • Morgan g immediately. Word said that the additional lane .was needed because the barriers are two feet high and need four feet of space. Mayor Culpepper asked Word to contact McDonald's and the Shopping Center to see about closing the entrances along RM620 and having everyone enter from IH-35 or the light. Councilman Stluka expressed his concern of the trains blocking certain railroad crossings. Staff will contact the railroad and relay his concern. 7.C. Consider a presentation concerning parking requirements for the Downtown Reinvestment Zone. Joe Vining made the staff presentation. Recent interest in redevelopment opportunities in the Downtown Reinvestment Zone prompted staff to review the policies toward the use of on-street parking from north of Liberty Street to Burnet Street. He outlined the scope • p g Y p of a proposed study to produce a new parking policy for this area. After the study is completed a recommendation will be brought back to the Council for action. 7.D. Consider a presentation concerning a proposed curb cut policy. Joe Vining made the staff presentation. The City does not have a formal curb cut policy. He outlined the needs 165 April 24, 1997 and limits of such a policy. He added that without this ordinance it is difficult to regulate curb cuts.. Councilman Morgan asked if the policy will apply to the areas that do not have curbs. Vining said that the policy will also cover the whole City even those areas that only have • driveways. Mayor Culpepper asked when the ordinance will be brought back to the Council. Vining said that the Planning and Zoning Commission will review the policy at their next meeting and make a recommendation. PUBLIC HEARINGS: None ORDINANCES: 9.A. Consider an ordinance to adopt original zoning of SF-2 (Single Family-Standard Lot) on a 38.1651 acre tract of land out of the P.A. Holder Survey, A-297 in Round Rock, Williamson County, Texas. (Rusk Tract) (Second Reading) Joe Vining made the staff presentation. This is the site of a future middle school for the Round Rock Independent School District. • captionMa or Culpepper read the of the ordinance. Y ORDINANCE NO. AN ORDINANCE.AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305.(2), CODE OF ORDINANCES (1995 EDITION); CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO ZONE 38.1651 ACRES OF LAND OUT OF THE P.A. HOLDER SURVEY, ABSTRACT 297, IN ROUND ROCK, . WILLIAMSON COUNTY, TEXAS, AS SF-2 (SINGLE FAMILY-STANDARD LOT). MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper 166 April 24, 1997 Noes: None ACTION: The motion carried unanimously. 9.B. Consider an ordinance revising the Lake Creek Pool party fees'and setting-the Micki Krebsbach Pool party fees. (First Reading) This item was withdrawn from the agenda. 9.C. Consider an ordinance authorizing the Issuance of$5,185,000 Combination Tax and Revenue Certificates of Obligation, Series 1997; Authorizing the Levy of an Ad Valorem Tax in support of:the Certificates and Pledging Certain Surplus Revenues; Approving an Official Statement; Authorizing the Execution of a Purchase Agreement, a Pang Agent/Registrar Agreement and a Letter of Representations with the Depository Trust Company and Ordaining Other Matters Relating to the Issuance of the Certificates. (First Reading) David Kautz made the staff presentation. The Certificates of Obligation are to be issued for the purpose of road and transportation improvements within the City. The final sizing of the Certificates is $5,185,000. A notice was published in the newspaper that the Certificates would not exceed$5.2 million. The proceeds are $5 million for road projects and approximately $300,000 to finish-out of Police Department Building`B". This bond issue was submitted to the bond rating agencies encies of Standard and Poor's and r Moody's Investors Services. Both agencies reviewed the transactions and affirmed the City's investment grade ratings of Al and A+. Gary Kimball of First Southwest Company said that both Standard and Poor's and Moody's were highly complimentary of City management which not only include the Council but the staff who handles the day to day operations of the City. Kimball said that Moody's highlighted their write up with the comment, "Conservative financial management and strong revenue performance lead to a healthy financial picture." Standard and Poor's took much the same view in noting that, "The vibrant economic and tax based growth proximity to the Austin Metropolitan area and strong financial management bolster the recently upgraded A+ ratings of this credit." Kimball said these comments speak very well of the financial management of the • City and both analysts from Moody's and Standard and Poor's were highly complimentary of David Kautz and of his presentation of the City's financial position. Kimball outlined a graph that represented the rates since they began the process. He added that they built into the transaction what they thought was an adequate cushion when they originally estimated the interest rate. The actual interest rate on the bonds was about 5.65% on 20 year money which is L5. ; 01 167 April 24,.:1997 excellent in historical terms. That compares with a 5.71% original estimate on the interest rate. He said that they were usually not that close but it's nice to be under the estimate. The issuance cost came-in as budgeted and the bond ratings were A 1 and A+. He recommended approval of the issuance. • Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. ORDINANCE AUTHORIZING THE ISSUANCE OF $5,185,000 COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION SERIES 1997; AUTHORIZING THE LEVY OF AN AD VALOREM TAX IN SUPPORT OF THE CERTIFICATES AND PLEDGING CERTAIN SURPLUS REVENUES; APPROVING AN OFFICIAL STATEMENT; AUTHORIZING THE EXECUTION OF A PURCHASE AGREEMENT, A PAYING AGENT/REGISTRAR AGREEMENT AND A LETTER OF REPRESENTATIONS WITH THE DEPOSITORY TRUST COMPANY AND ORDAINING OTHER MATTERS RELATING TO THE ISSUANCE OF THE CERTIFICATES. MOTION: Councilman Stewart moved to adopt the ordinance that authorizes the issuance of$5,185,000 Combination Tax and Revenue Certificates of Obligation. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Stluka moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilwoman • Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez 166 April 24, 1997 Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. RESOLUTIONS: 1O.A. Consider a resolution authorizing the Mayor to execute a revised Wastewater Disposal-Contract. Jim Nuse made the staff presentation. He said a thorough presentation was made at the last meeting.. He wanted to clarify Section 7.13 on page 40 of the contract regarding the expansion of the Cedar Park Plant. He said that Cedar Park does have the right under this agreement to expand to 5 million gallons per day at a 5-5-2-1 treatment. All this does is give Cedar Park the right to go ahead with their project if there is a failure to perform by the Alliance. He added that if Round Rock was in Cedar Park's position, staff would recommend to have the similar safe guards in the contract. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock("City")has previously entered into a Wastewater Disposal Contract with the Brazos River Authority and the Lower Colorado River Authority (collectively"the Alliance"), and WHEREAS, one of the purposes of the Wastewater Disposal Contract is to provide for the,treatment'of wastewater on a regional basis, and WHEREAS,the City of Cedar Park would like to enter into a similar agreement with the' City and the Alliance,Now Therefore BE IT RESOLVED BY THE COUNCIL OF,THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a revised Wastewater Disposal Contract which includes the City of Cedar Park, a copy of said revised-contract being attached hereto as an exhibit. RESOLVED this 24th day of April, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer • seconded the motion. VOTE: Ayes: Councilman Stluka, Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer ;April 24, 1997 169 Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. 10.B. Consider a resolution authorizing the Mayor to execute an amended agreement with Prime Strategies, Inc. for consultation for transportation issues related to toilroads. Joe Vining made the staff presentation. The purpose of amending this contract is to pay for professional services that were performed in January. The effective date of the original contract should have been January 1, 1997 instead of February 1, 1997. The expiration date remains the same, June 30, 1997, and the total amount of the contract($16,000) does not change. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock, on March 13, 1997, entered into an agreement ("Agreement")with Prime Strategies, Inc. for professional consultation services on transportation issues related to tollroads, and • WHEREAS, Prime Strategies,Inc. has submitted an amended agreement to change the effective date of the Agreement from February 1, 1997 to January 1, 1997, and WHEREAS,the City Council desires to enter into said amended agreement with Prime Strategies, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City an amended agreement with Prime Strategies, Inc. to change the effective date of the Agreement from February 1, 1997 to January 1, 1997, a copy of the said amended agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 24th day of April, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez 170 April 24, 1997 Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.C., Consider a resolution authorizing the Mayor to execute an agreement for the Police Department Addition and Remodel. Jim Nuse made the staff presentation. On April 1, 1997 the City received eight bids for the Police Department remodel and addition project. T.F. Harper Construction Company of Austin, Texas was the lowest and best bid at $780,688. Staff recommended award of the bid to T.F. Harper Construction Company. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock has duly advertised for bids for the Police Department Addition and Remodel, and WHEREAS, T:F. Harper Construction, Co. has submitted the lowest and best bid, and WHEREAS,the City Council wishes to accept the bid of T. F. Harper Construction, Co., Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with T.F. Harper Construction, Co. for the Police Department Addition and Remodel. • RESOLVED this 24th day of April, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes:, Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 171 April 24, 1997 10.D. Consider a resolution authorizing the Ma or to execute a contract with NBS Construction, Inc. for the Dove Creek Street Improvements. Jim Nuse made the staff presentation. Eight bids were received on April 15, 1997 for the Dove Creek. Street Reconstruction Project, with the low bid submitted by NBS Construction, Inc. in the amount of $545,708.85. Their experience and qualifications have been reviewed and staff recommended • approval. The streets that will be improved are Ridgecrest, White Wing Way, Dove Creek Drive, a storm sewer project on Deerfoot, sidewalks, curbs, and gutters. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the Dove Creek Street Improvements, and WHEREAS,NBS Construction, Inc. has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of NBS Construction, Inc.,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with NBS Construction, Inc. for the Dove Creek Street Improvements. RESOLVED this 24th day of April, 1997. CHARLES CULPEPPER, Mayor • City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan- Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.E. Consider a resolution authorizing the Mayor to execute Amendment No. 1 to the Engineering Services Agreement with S. D. Kallman, Inc. for Egger Acres street and drainage improvements. Jim Nuse made the staff presentation. This amendment will provide 172 Aril 24 1997 P � engineering services for water system improvements, within the project area, which are included in the water system Capital Improvements Program. During the process of doing the:Capital Improvement Projects staff had several meetings with residents of the neighborhood. The residents expressed concerns that water, wastewater, and drainage improvements were not originally included in the estimate. After some research, staff found the concerns were valid and • additional work needed to be incorporated into the agreement. This scope will be included into the engineering services agreement. Also, it will provide engineering services for-an extension of the project limits to include drainage improvements in Robb Lane. Staff recommended approval. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock, on December 3, 1996, entered into an agreement ("Agreement")with S. D. Kallman, Inc. for engineering services for the Egger Acres Street and Drainage Improvements, and WHEREAS, S. D. Kallman, Inc. has submitted Amendment No. 1 to the Agreement to include water line improvements on Karolyn Drive, Lilac Street, West Oak Drive and East Oak Drive, and drainage improvements on Robb Lane, and WHEREAS,the City Council desires to enter into said Amendment No. 1 to the Agreement with S. D. Kallman, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL Or THE CITY Or ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City • Amendment No. 1 to the Agreement with S. D. Kallman, Inc., to include water line improvements on Karolyn Drive, Lilac Street, West Oak Drive and East Oak Drive, and drainage improvements on Robb Lane, a copy of said amendment being attached hereto and incorporated herein for all purposes. RESOLVED this.24th day of April, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper 173 April 24, 1997 Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: None DISBURSEMENTS: 12.A. Consider payment to Baker-Aicklen & Associates, Inc. for engineering services • associated with the Dove Creek Street Improvements in the amount of$1,000.00. 12.13. Consider payment to Baker Aicklen & Associates, Inc. for engineering services associated with the improvements for Count Road 122 in the amount of$2,032.15. 12.C. Consider payment to Baker-Aicklen & Associates, Inc. for engineering services associated with Vista Lane, Lee Street and Summit Street Road Improvements in the amount of $1,563.60. 12.1). Consider payment to Doucet & Associates, Inc. for engineering services associated with Interchange Business Park Drainage Improvements north of Gattis School Road in the amount of$1,019.75. 12.E. Consider payment to R. Gill & Associates for architectural services associated • with the desi n of the Police Station renovations in the amount of$2,887.40. 12.17. Consider payment to Prime Strategies, Inc. for.professional services associated with supplemental information on toll road feasibility for the Texas Turnpike.Authority in the amount of$3,868.70. MOTION: Councilman Joseph moved to approve the disbursements. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 174 Aril 24 1997 P � NEW BUSINESS: D.A. Consider oversize reimbursement for the Encino Plaza Subdivision. Jim Nuse made the staff presentation. The Encino Plaza Subdivision has been completed and this item provides for a reimbursement under the oversize policy, for oversized utility lines serving the subdivisions. The amount is $51,023.60. Staff recommended approval. • MOTION: Councilman .Stewart moved to approve the oversize reimbursement. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried.unanimously. • Y U.B. Consider Change Order 2-D to Ross Construction, Inc. for final quantity adjustments to the Bowman Road Extension Project. (Joint project with RRISD) Jim Nuse made the staff presentation. This change order provides for final quantity adjustments and final contract price for the Bowman Road Extension Project. The sum is $2,384.20 and will finish out this particular project. Staff recommended approval. MOTION: Councilman Stluka moved to approve the Change Order. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro=tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper a 175 April 24 1997 Noes: None ACTION: The motion carried unanimously. OLD BUSINESS: None CITY MANAGER'S REPORT: • Joanne Land reported that the last day for early voting for the May 3, 1997 was Tuesday, April 29, 1997 at 7:00 p.m. COUNCIL COMMENT S: Councilman Morgan congratulated the new the Miss Round Rock Court and thanked r, them for attending the meeting. He also congratulated the over 800 students that received academic awards at the High School on Monday. Mayor Culpepper reminded everyone about the Household Hazardous Waste Collection Day on Saturday, April 26, 1997 from 9:00 A.M. to 1:00 P.M. at the Westinghouse Motor Company parking lot. ADJOURNMENT: There being no further business, the meeting adjourned at 7:45 p.m. • Respectfully Submitted p Y Joanne Land, Assistant City Manager/ City Secretary • 176 May 8, 1997 The Round Rock City Council met in Regular Session on Thursday, May 8, 1997 at 6:30 p.m. in the City Council Chamber, 221 E. Main Street. CALL EXECUTIVE SESSION TO ORDER- 6:30 P.M. ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Councilman Robert Stluka Councilman Rod Mor Pro tem Earl Palmer, Co an, Councilman Rick g • Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. EXECUTIVE SESSION: 3.A. Executive Session as authorized by §551.071 Government Code, related to contemplated litigation to wit: (i) Cause No 94-295-C368. Oak Bluff Homeowners Association. Inc. and Michael Shofner vs City of Round Rock, First Gibraltar Bank, Mike Beneat and Joe Beneat. (ii) Cause No 91-257-C26; Highland Management. Inc et al vs. City of Round Rock. et al Session as authorized b 551.072 Government Code related to the • 3.Z. Executive Ses � contemplated purchase of right-out-way. The Council entered into Executive Session at 6.33 p.m. and adjourned at 6:43 p.m. ACTION RELATIVE TO EXECUTIVE SESSION: 4.A. Consider discussion and/or action related to the contemplated purchase of real 1210 12 MOTION: Councilman Stluka moved that the City Attorney proceed as directed in Executive Session. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None y' 177 May, 8, 1997 ACTION: The motion carried unanimously. CALL REGULAR SESSION TO ORDER- 7:00 P.M. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem • Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES:Regular Session April 24. 1997 MOTION: Councilman Joseph moved to approve the minutes as submitted. Mayor Pro- tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: 9.A. Pop Warner Football: John Green, President of Round Rock Police Officers Pop Warner Football, expressed his concern with the condition of Buck Egger Field. He distributed photos of Buck Egger Field and said that this is the only field designated for youth football for both practice and games in the City. He added that over scheduling of both youth and adult • activities does not allow the field enough time for proper vegetative stabilization which is needed for the safety of the youth activities. He also submitted a list of concerns and requests to solve this issue. Mayor Culpepper asked if he had contacted the Middle Schools to use their fields for Pop Warner. Mr. Green said he is working with Sharon Prete concerning that option but the School District wants them to pay for the use of the fields and they do not have additional funds for that 178 May 8, 1997 because Pop Warner is a non-profit organization and any money that is raised is put back into the organization. Ruth Koughan, 211 Round Rock Avenue, congratulated the incumbents for winning their election. She also expressed her concern that the street lights on Round Rock Avenue from Mays Street to IH-35 have been out since February. • Dave Hamby, 1809 N. Mays Street of the Round Rock United Way, outlined their annual report. He announced that the 1997 campaign goal was to raise $485,000 andwill be chaired by Mayor Culpepper. CANVASS MAY 3, 1997 CITY COUNCIL ELECTION: Mayor Culpepper asked Joanne Land, Mayor Pro-tem Palmer and Councilman Joseph to recess and canvass the votes. DECLARE MAY 3, 1997 CITY COUNCIL ELECTION RESULTS OFFICIAL: Mayor Pro-tem Palmer reported that 1,101 votes were cast in the May 3, 1997 City Council Election. Results of the election were: Place 3 Earl Hairston 434 votes Rick Stewart 627 votes (winner) Place 5 Martha Chavez 506 votes (uncontested) • MOTION: Mayor Pro-tem Palmer moved to declare the election results as reported official. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. PROCLAMATIONS: 12.A. Consider a proclamation proclaiming Police Officers Week. Mayor Culpepper read the appropriate proclamation and presented it to Police Chief Buster Kuhlmann. He also presented the Purple Bar to Officer Mike Kincaid and Officer Darrell Tonne. This bar is awarded to Police Officers who are injured in the line of duty. tf i a xJ 179 May 8, 1997 Police Chief Kuhlmann asked that on May 15, 1997 governmental agencies and businesses display the United States flag at half-staff to honor the Officers that have fallen in the line of duty. Mayor Culpepper asked that everyone turn on their vehicles headlights on that day. • 12.B. Consider a proclamation proclaiming Historic Preservation Week. Mayor Culpepper read the appropriate proclamation and presented it to Robert Brinkman, Chairman of the Historic Preservation Commission. Brinkman invited everyone to a Walking Tour of the downtown area on Saturday, May a: 10, 1997. The tour will be lead by Mario Carlin, a member of the Historic Preservation Commission. The brochure for the Walking Tour was recently republished and will be available at the Round Rock Chamber of Commerce. Also, on Thursday, May 15, 1997 in the Planning Department, there will be a public demonstration of the new GIS computer mapping system of the City and the historic buildings and district. 12.C. Consider a proclamation proclaiming Family Child Provider Appreciation Du. Mayor Culpepper read the appropriate proclamation and presented it to Andrea"Andy" Johnson, • member of the Williamson County Professional Home Child Care Association. PRESENTATIONS: 13.A. Consider a presentation on a process to revise the General Plan..; Joe Vining made the staff presentation. Council requested staff at this year's retreat to begin revising the General Plan. Staff presented an overview of the proposed process leading to the accomplishment of this task. Vining gave a brief history of the General Plan for the City. The first General Plan for the City was done in 1969. Vining outlined the Future Land Use Map from 1969 to 1993 that was part of that Plan. He added that the population projection for 1993 was 11,800. He briefly outlined the 1989 General Plan that was prepared up to the current General Plan. Vining said he proposes to begin the process by�&ing a visioning exercise. 'A visioning exercise is a process • that involves the citizens to determine the overall image of what the community wants to be and how it wants to look in the future. The Visioning Exercise can help a community better understand the values of the its citizens and use them as a basis for planning; it can identify the trends and factors that are affecting the community; it can articulate a big picture view to guide short-term decisions as well as long-term initiatives; and it can help develop or modify the tools, ordinances, or policies needed to achieve that vision. There are four steps to achieve this. They 180 May 8, 1997 are: 1) develop a community profile. This is a process to gather a descriptive information about the community and to understand what the community values are. 2) Develop a trend statement. This process will examine the demographics, population, and density. 3) Develop a vision statement through land use, development trends, design guidelines, and corridor studies; 4) Develop an action plan that will be used in policies and ordinances. Vining said the timing is • just right to revise the General Plan in conjunction with the Transportation Plan. The timing of these two documents give the Council an excellent opportunities to examine critical issues to take the City into the next century. Councilman Stluka asked if staff was at the point to know what the process is going to be in regard to public involvement. Vining said the next thing he would like to have is a work session with the Council to discuss public involvement. Mayor Culpepper asked the Council to think about how they want this addressed because the Planning and Zoning Commission will be a major participant. Vining added that when the firm was selected to do the Master Park Plan one of the strong points that helped staff select the firm was that they had a very strong public involvement process. They knew how to handle the public. He noted that this might be a way to determine the process in the selection process. • Councilman Stluka asked what the overall implementation time frame will be. Vining said that the Council can help guide the time frame. He added that he would need help going through the visioning process. A consultant can help the City go through this process and get the community's vision so the Council can set their goals. He added he didn't need a consultant to rewrite the document because staff can write their individual sections and plans to revise the current document. Mayor Culpepper said that the appointments or re-appointments for the Planning and Zoning Commission need to be completed before the process can begin. 13.B. Consider a presentation regarding an ordinance to amend Section 3.1300 Signs of the City of Round Rock Code of Ordinances 1)by repealing Subsection 3.1403 (4) Sign Cluster • and all other references to said sign cluster, 2) byrepealing Subsection 3.1404(2 regarding_the off-premises subdivision marketing sign; and 3) by expanding Table 3.1403 to include a new category"Lange Center(Frontage Road)."" Joe Vining made the staff presentation. This proposal would repeal the off-premises subdivision marketing sign, a billboard, which is currently authorized. Staff will work with the development and building community to help them with 181 May 8, 1997. other marketing options that are utilized internally. The ordinance will also be amended to repeal the cluster sign provisions which unfortunately conflict with Highway Beautification legislation. The State informed him that the City's ordinance regarding cluster signs violated Federal law. Additionally, the amendment of the ordinance will expand the "large center" sign area allocation • to achieve sign size parity for development tracts-that abut the Interstate Highway 35 frontage road or any other freeway frontage road. Mayor Culpepper noted that instead of having one sign or a group of signs real close together the City will now have several signs all down the highway spaced 150 feet apart for however many businesses there are. O.C. Consider a presentation concerning a Sanitary Sewer Evaluation Study (SSSS). Jim Nuse made the staff presentation. He gave a brief update on the Water Leak Detection Analysis and Water Audit. He said the other part of these programs is a Sanitary Sewer Evaluation Study(SSES). Steve Miller explained that the Sanitary Sewer Evaluation Study is a Leak Detection Program for wastewater. Currently, the City has an in-house informal SSES Program in place • but staff wants to move into a more structured program to identify problems that may exist in the wastewater system. He briefly outlined the process and equipment that is used in the in-house program. Miller said that the proposed program will be an engineering and investigation effort, development of an overall I&I Program, flow monitoring, modeling conversion, update of the mapping system, provide a video tape record, and the basic smoke dye test. If it's the Council's desire, the project will be scheduled in two phases and completed approximately early 1998 or 1999. He added that a mechanism will be placed in the contract that will stop the contract and so the scope can be limited or changed if it is determined that there is not a problem with the leak detection program. Miller noted that a group of Public Works staff evaluated a short list of consultants for providing professional services for a SSES. Four firms were pre-qualified based on experience in underground infrastructure analysis and investigation. Each firm specialized in evaluation and study of wastewater system inflow and infiltration. The scoring factors included technical expertise, overall response to the Statement of Interest and Qualifications, software experience, and professional references. Staff recommended the RJN Group, Inc. of Dallas for the initial 182 May 8, 1997 contract negotiations. Should the contract discussions fall with RJN, ADS Environmental is the second choice for consideration. 13.D. Consider a presentation concerning an update on road improvements. Tom Word made the staff presentation. Reported that the stripping improvements on McNeil Road and IH- 35 are completed. Staff has received positive comments from the public on those improvements. • There are still some traffic signal adjustments .that need to be made but other than that this project is drawing to a successful close. He also outlined the Project Schedule handout he provided to the Council. 13.E. Consider a presentation concerning the location of the Recreation Center. Sharon Prete made the staff presentation. The Parks and Recreation Department staff and architects visited nine recreation centers last summer and fall. These sites were located in Austin, San Marcos, Georgetown, Plano, Carrollton, Garland, Grapevine and Allen. The centers ranged from new to about 15 years old. Staff collected "do's and don'ts" information to help in the design, programming and location of the facility. All but two Recreation Centers were located in park settings. The staffs reiterated the importance of having open space and support facilities located with the Recreation Center. The • Recreation Center serves as a "hub" and does not function as well, from a programming stand point, when support facilities are not located together. Also, National Standards call for Recreation Centers to be located in district, region or City parks; 30 acres or more with a variety of facilities. In the late 1980's, the City hired THK & Associates to assist in the development of a Park Plan for Old Settlers Park at Palm Valley. An intricate part of that process was the formation of a 20 member Citizen's Task Force. This Task Force represented a diverse cross- section of the community: neighborhoods, youth sports, service clubs and other cultural and recreational groups. The conclusion of the Task Force was that Old Settlers Park at Palm Valley was to serve as Round Rock's "Activity Center" providing a diverse array of active and passive recreational opportunities. As a result, the-park master plan calls for sports fields, trails, pavilions,_ tennis center, lake activities, amphitheater, recreation center, leisure pool and picnicking facilities, etc. Given this information, staff reviewed the options, within the existing inventory, and concluded that Old Settlers Park at Palm Valley was the best location for the Recreation Center. t 183 May 8, 1997' Councilman Joseph said that he would like to see the Recreation Center in an alternate centralized location to provide better accessibility to the residents. Prete said that a public hearing will be held at the next Council meeting regarding re ardin the proposed location of the Recreation Center and if it's the Council's desire for staff to continue • their investigation for an alternate area staff will be glad to do that. She added that staff is working on a transportation system to all the recreation areas in the City. Mayor Culpepper said that if the Center was located in Old Settlers Park at Palm Valley land will not have to be purchased. 13.F. Consider a presentation concerning a request from the RRISD to waive the fiscal requirements for road and utility construction for a fixture middle school site on Rusk Road. Bob Bennett made the staff presentation. The Round Rock Independent School District recently platted a 40 acre future middle school site on Rusk Road. This site was acquired well in advance of any proposed construction, to ensure that the District needs would be met in the future. The RRISD is ready to record the plat and requested that the City waive the fiscal requirements for road and utility construction. The RRISD requested that the fiscal requirements to record the plat be waived because the construction requirements are related to the actual development of this site for school purposes and they;would serve no purpose if they were constructed prior to the construction of the school. If it's the Council's desire, this will be brought back for action at the next meeting. The Council asked that this item be placed on the next agenda for action. PUBLIC HEARINGS: None ORDINANCES: 15.A. Consider an ordinance revising the Lake Creek Pool party fees and setting the Micki Krebsbach Pool party fees. first Reading) Sharon Prete noted that no changes have been • made since the presentation was made to the Council at the last meeting. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 1, SECTION 1.1703, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, BY REVISING THE LAKE CREEK POOL PARTY FEES AND SETTING THE MICKI KREBSBACH POOL PARTY FEES; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. 184 May 8, 1997 MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. RESOLUTIONS: 16.A. Consider a resolution authorizing the Mayor to execute a Water and Wastewater Easement and Right-of-wax to the Lower Colorado River Authority. Steve Sheets made the staff presentation. The City sold it's wastewater assets to LCRA last year which included an easement in Lake Creek where an inceptor goes. When the City had the easement, staff was able to go across the parkland to get to the easement to maintain it. Since the wastewater line was sold to the LCRA they now need an easement across the parkland to get to the wastewater line. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the Lower Colorado River Authority(LORA)has requested an easement and right-of-way on a 0.12 acre tract of land in the South Creek subdivision for a water and wastewater project, and WHEREAS, the City Council wishes to grant LCRA's request,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Water and Wastewater Easement and Right-of-Way to the LCRA for a water and wastewater project, a copy of which is attached hereto as Exhibit"A". RESOLVED this 8"'day of May, 1997. CHARLES CULPEPPER, Mayor • City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka 185 May 8,,19971 Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 16.B. Consider a resolution authorizing the Mayor to execute Amendment No. 1 to the en ineerin-9 services agreement with Martinez, Wright & Mendez for the Downtown and Library Street Improvements. Jim Nuse made the staff presentation. This amendment will provide the engineering services necessary to include West Liberty Street from Round Rock Avenue to Mays Street and Brown Street from Anderson Avenue to Austin Avenue in the Downtown and Library Boundary Street Improvement Project. Staff recommended approval. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock, on February 6, 1997, entered into an agreement ("Agreement")with Martinez, Wright &Mendez, Inc. for engineering services for the Downtown and Library Street and Drainage Improvements, and WHEREAS,Martinez, Wright&Mendez, Inc. has submitted Amendment No. 1 to the Agreement to include engineering design and topographic surveying services for improvements on Brown Street and West Liberty Street, and WHEREAS,the City Council desires to enter into said Amendment No. 1 to the Agreement with Martinez, Wright&Mendez, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment No. 1 to the Agreement with Martinez, Wright&Mendez, Inc., to include engineering design and topographic surveying services for improvements on Brown Street and West Liberty Street. RESOLVED this 8'day of May, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan 186 May 8, 1997 Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. 16.C. Consider a resolution authorizing the Mayor to execute a compromise and settlement agreement and release of all claims regarding Cause No 94-295-C368 Oak Bluff Homeowners Association. Inc. and Michael Shofner vs. City of Round Rock, First Gibraltar Bank, Mike Beneat and Joe Beneat. Steve Sheets made the staff presentation.-Several years ago the Oak Bluff Homeowners Association and Michael Shofner filed a lawsuit against the City of Round Rock, First Gibraltar Bank and the Beneat brothers. They were challenging the jconveyance of the Country Club building next to the Golf Course that was given-to the City of Round Rock which the City later sold it to the Beneat's. After several years of litigation a settlement agreement was reached in that the Oak Bluff Homeowners Association agreed to dismiss their lawsuit against the City, Mike Beneat and Joe Beneat in exchange for the City dismissing the counterclaim against the Homeowners Association. This settlement calls for no money exchange from either party. This also establishes that the title to the Country Club is clear and the City had the right to sell the land and that the Beneat brothers now own the land without any claim from the Homeowners Association. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the Oak Bluff Homeowners Assoc., Inc. and Michael Shofner filed a lawsuit against the City of Round Rock, First Gibraltar Bank,Mike Beneat and Joe Beneat seeking damages and ownership to a certain 16.604 acre tract of land, and WHEREAS, the aforesaid parties have determined that they wish to avoid the expense and uncertainty of continued and further litigation by resolving and settling amongst themselves all issues, claims; and complaints asserted against each other,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Compromise and Settlement Agreement and Release of All Claims, a copy of said agreement being attached hereto as an Exhibit. RESOLVED this 8`h day of May, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: 187 May 8, 1997 JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to:approve the resolution. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 16.1). Consider a resolution authorizing the Mayor to execute a compromise and settlement agreement and release of all claims regarding Cause No 91-257-C26; Highland Management, Inc., et al vs. City of Round Rock, et al. Steve Sheets made the staff presentation. • In 1991, whsle the City was involved in the rate cases with Brushy Creek MUD, the developers in the District filed a lawsuit seeking to obtain a refund of water Capital Recovery Fees that they had paid to the District which in turn had been paid to the City of Round Rock. The lawsuit was based upon new legislation adopted by the Texas House and Senate which said that from a certain point forward, which was in 1990, that if the City collected Capital Recovery Fees after that time, the City had to provide the people who paid the fees permits service whether it was for water or wastewater. The City of Round Rock had no intention, at that time and currently, of providing permit service to Brushy Creek MUD. So the choice was either a refund of money or refund of service. The City chose to refund the money. The money had been held by the City because of the negotiations with Brushy Creek MUD on the possibility of providing a long term • Water Contract with them. The negotiations are completed but Brushy Creek MUD decided not to sign the negotiated contract in January. The money was going to be used to fund that contract since but since they did not sign the water contract it is now time to refund the money. The negotiated interest rate was 3% which is less than the amount of interest the City earned on the money while it was in our possession. Mayor Culpepper read the following resolution. 188 May 8, 1997 RESOLUTION NO. WHEREAS, Highland Management, Inc. et al filed a lawsuit against the City of Round Rock and the Brushy Creek Municipal Utility District seeking the refund of certain water impact fees, and WHEREAS, the aforesaid parties have determined that they wish to avoid the expense and uncertainty of continued and further litigation by resolving and settling amongst themselves all issues, claims, and complaints asserted against each other,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, • That the Mayor is hereby authorized and directed to execute on behalf of the City a Settlement Agreement and Release, a copy of said agreement being attached hereto as an Exhibit. RESOLVED this 8t"day of May, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 1.6.E. Consider a resolution authorizing the Mayor to execute an inter-local agreement with the City of Georgetown and Williamson County for the creation of the County Wide Interagency Communication System ,CWICS, Board. Captain Rick Thomas made the staff presentation. This resolution authorizes the Mayor to sign an inter-local agreement for the creation of the County Wide Interagency Communication System (CWISC) Board for managing • the cooperative 800 MHz radio system. Representatives from each entity will participate in the operational and resource management relating to effective communications with the 800 MHz radio system. Mayor Culpepper asked if another City wants to participate with us would they be allowed to do that. Captain Thomas said that the City of Round Rock, City of Georgetown, and Williamson County are the parties to the agreement and in effect control the operations and May 8,!1997 management of the radio system. Any other entity that wishes to be on that system would apply in writing to the body made up of the three entities and a decision will be made whether to allow them to come on line or not. The cost of the operation and maintenance of the system is broken down in a per unit bases. So however many radios they wanted to bring on the system that were • approved, the total cost would be divided by those and they would pay their equal share. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the Texas Codes Annotated, Chapter 791,the Texas Interlocal Cooperation Act provides that any one or more public agencies may contract with each other for the performance of governmental functions and services under the term of the Act, and WHEREAS, the City wishes to enter into a Communications System Interlocal Agreement("Agreement")with the City of Georgetown and Williamson County for the creation of a county-wide integrated radio communications system,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized to sign an agreement with the City of Georgetown and Williamson County for the creation of a county-wide integrated radio communications system, a copy of said Agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 8`l day of May, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: • JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. 16.F. Consider a resolution authorizing a street closing of Egger Court on May 11, 1997 for a Mother's Day event. Amy Kozuck of Egger Court in the Chapel Hill North Subdivision requested permission to close Egger Court for a Mother's Day block party on Sunday, May 11, 190 May 8, 1997 1997 from 12:00 p.m. until 8:00 p.m. The Police Department and Fire Department were contacted and have no problem with the request. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the residents of Egger Court in Chapel Hill North subdivision have • requested that Egger Court be closed from 12:00 noon until 8:00 p.m. on May 11, 1997 for a Mother's Day event, and WHEREAS,the Council wishes to grant such request,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That Egger Court be closed from 12:00 noon until 8:00 p.m. on May 11, 1997 for a Mother's Day event. RESOLVED this 8"'day of May, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: None DISBURSEMENTS: 18.A. Consider payment to Baker-Aicklen & Associates, Inc. for Corridor Park One • Drainage and Detention Improvements in the amount of$4,125.00. 18.B. Consider payment to Craig. Sheffield, & Austin, Inc. for the expansion of the Water Treatment Plant in the amount of$514,925.00. 18.C. Consider payment to R. Gill & Associates for architectural services associated with design and development of the Library Expansion in the amount of$9,000.00. : 191 May 8, 1997 . 18.D. Consider payment to HDR Ening Bering. Inc. for the waterline at Hester's Crossing Pressure Plane 4/Dell area Improvements in the amount of$5.460.00. 18.E. Consider final payment to HDR Engineering, Inc. for Water System Pressure Improvements in the amount of$5,318.34. • 18.F. Consider payment to Hoover & Associates, Inc. for architectural services associated with the Public Works Expansion in the amount of$11,400.00. 18.G. Consider payment to Martinez riht & Mendez, Inc. for engineering services associated with the Downtown Street and Drainage Improvements in the amount of$7,764.00. 18.H. Consider payment to Martinez Wright & Mendez, Inc. for engineering services associated with the Library Street Improvements in the amount of$2,458.00. 18.1. Consider payment to TMI Coatings, Inc. for repainting the North 81 Water Tank in the amount of$42,255.00. 18.J. Consider payment to Trinity Engineering Testing Corporation for geotechnical services associated with the Downtown Street Improvements in the amount of$6,872.00. MOTION: Councilman Joseph moved to approve the disbursements. Councilman Stluka • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • NEW BUSINESS: None OLD BUSINESS: None CITY MANAGER'S REPORT: Bob Bennett said that the Investment Transactions quarterly report from the Finance Department and Public Works Project Report were provided to the Council for review. COUNCIL COMMENTS: The Council wished everyone a Happy Mother's Day. 192 May 8, 1997 Councilwoman Chavez wished Craig Stluka, Councilman Stluka's son, well in his upcoming surgery. Councilman Joseph congratulated his niece, Crystal, on the achievements and awards she received from her school this year and also a belated Happy Birthday to his grandson. He also welcomed his brother-in-law's mother who was visiting here from Indiana. • ADJOURNMENT: There being no further business,the meeting adjourned at 8:43 p.m. Respectfully Submitted, *"&Awd Joanne Land, Assistant City Manager/ City Secretary • s 193 May 22, 1997 The .Round Rock City Council met in Regular Session on Thursday, May 22, 1997 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem • Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session April 24, 1997 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. SWEAR IN NEWLY ELECTED COUNCILMEMBERS• The newly elected Councilmembers were sworn into office after item 9C due to the Judge experiencing an unavoidable delay. CITIZENS COMMUNICATIONS: Jim Boles, 2201 Hairy Man Road, Chairman of the Round Rock Chamber of Commerce • Transportation Committee, said that the Committee was formed to address local and regional transportation needs. The Committee met with officials from the County, City, State, our Senator and Congressman in Washington, Texas Department of Transportation, Turnpike Authority, Highway Commission, Houston Tollroad Authority, and gave testimony at the Legislative and Senate Committee Hearings. What they basically found was that there was not enough money to build roads in this region. They also heard from many of the officials that local 194 May 22, 1997 funds need to be a part of the projects because Round Rock was competing with larger cities for state and federal money for roads. Currently, $60 million of road projects were identified just in Round Rock. He added that there were two way to solve the problem of funding for the road projects and those are either raise the property taxes or raise the sales tax. Boles said that the Transportation Committee recommended that the Council raise the sales tax a Y2 cent to pay for • road improvements. That way everyone who uses the roads throughout the City can help pay for the projects when they shop in Round Rock.' Councilman Stluka concurred with Boles comments regarding matching funds for local proj ects. David Acosta, President of El Amistad Club, provided the Council with a complimentary ticket to attend the Fiesta that was being held on May 24" and May 25`h. Betty Weeks, 1500 Greenfield, Vice-President of the Mesa Ridge Homeowners Association thanked the Council for being cooperative and responsive in addressing concerns they had. She asked the Council to approve the traffic ordinance that was on the agenda. PROCLAMATIONS: 7.A. Consider a proclamation proclaiming June as Jazz Month. Mayor Culpepper read the appropriate proclamation. Judith Miller was not able to attend the meeting so the proclamation will be mailed to her. PRESENTATIONS: None PUBLIC HEARINGS: 9.A. Consider public testimony concerning adding an historic overlay zoning classification to the existing zoning classification for the following: 1) 803 E. Liberty Avenue Lots 9-12, Blk 4 Nelson Addition) SF-2 (Single Family- Standard Lot) 2) 303 East Main Street(Lot 11-13 Block 11, RROP) C-1 General Commercial) 3 307 East Main Street Lots 14-16 20' Alley PT and N 20' of 4PT 5-6 7 PT • RROP, C-1 (General Commercial) 4) 400 East Main Street (W 35' Lot 5 and all 6, Block 19, RROP) SF-2 (Single Family-Standard Lot) 5) 402 East Main Street (Lot 4 & E 10' 5, Block 19, RROP) SF-2 ,Single Family Standard Lot) 195 May 22, 1997 .: 6 508 East Main Street Lots 1-4 & 5 PT Block 18 RROP) SF-2 (Single Family- Standard amil -Standard Lot) 7) 606 East Main Street (S PT of Lots 1-3, Block 17, RROP) SF-2 (Single Family- Standard Lot) • 8) 1000 East Main Street C-1 (General Commercial) Joe Vining made the staff presentation. An historic overlay designation identifies property as being historically significant and allows the property owners to apply for a partial tax abatement. The Council was provided with a list of properties that the Historic Preservation Commission and staff recommended for approval. Of all the applications that were received for tax exemption only two did not meet the requirements. Those were 204 E. Main Street and 609 E. Liberty Avenue. Mayor Culpepper opened the public hearing. There being no public testimony, the public hearing was closed. 9.B. Consider public testimony concerningthe he request filed by-BYDRY Ltd to amend Planned Unit Development (PUD) No. 15 to allow single-family attached development (Sl2ring Ridge) Joe Vining made the staff presentation. He said that the major components of this PUD amendment was to include increased parking provisions, individual ownership, street yard maintained by the Homeowners Association, and dedication of central parkland. Vining recommended that the Council approve only the first reading of the ordinance at this time. Councilman Morgan inquired about the setback. Jim Stendebach representative of the property owner said that it will be 30 feet from the property line and 40 feet from the curb. Mayor Culpepper opened the public hearing. There being no public testimony, the public hearing was closed. . 9.C. Consider public testimony concerning_grade separation of RM 620 and Union Pacific Railroad. Tom Word made the staff presentation. The City's list of priority • transportation projects include the construction of a grade separation at the intersection of RM 620 and the Union Pacific Railroad. The City is proposing to pay the cost of right-of-way for the project, and to provide $1,000,000 toward the cost of construction of the project. The Texas Department of Transportation will be asked at the Texas Transportation Commission meeting on June 26, 1997 to fund the remaining costs of the project in the first quarter of Fiscal Year 2001 (the earliest.TxDOT has construction funds available). Estimated construction costs for the 196 May 22, 1997 project are currently estimated to cost between $4,000,000 to $6,200,000 depending on the alternative selected. Right-of-way costs are estimated at $300,000 to $1,000,000 depending on the alternative selected. The two general scenarios that will be presented are: 1. Elevating the highway over the railroad, and 2. Elevating the railroad over the highway. • The hearing will provide the public their first opportunity to make comments concerning this important project. Word added that many items still need to be worked out and a study needs to be done before a final recommendation can be presented to the Council. Councilman Stluka asked Word to continue working with both railroad lines to totally avert the direction of the line from this area. Councilman Joseph said that if the option to elevate the railroad over the highway turns out to be the best option then he wants staff to incorporate a historic design into the improvement. Mayor Culpepper opened the public hearing. Karen Marquarat asked if a barrier on RM620 between IH-35 and Chisholm Trail would still be considered if one of the options that was presented to the Council was approved. Word said if it was determined to take the option of the highway going over the railroad, then it would be a divided highway but the option for the railroad to go over the highway was taken then there would be no median. Word added that nothing has been decided yet and staff still needed to do a lot of work to determine which option was best. Mike Bennett asked if staff was considering erecting a median on RM620 westward past Chisholm Trail. Word said that the proposal that was presented to the Council was a median from IH-35 west to Chisholm Trail. Mayor Culpepper said that the Council received a letter from two citizens. One of the citizen was opposed to spending money on a new highway but if something had to be done then she preferred the railroad going over the highway. The other citizen asked the Council to look at • the option of an overpass over the railroad on Sam Bass Road. There being no further public testimony,the public hearing was closed. SWEAR IN NEWLY ELECTED COUNCILMEMBERS• Councilman Rick Stewart was sworn into office as Councilman, Place 3 by Judge Dan McNery. 197 May 22, 1997 Councilwoman Martha Chavez was sworn into office as Councilwoman, Place 5 by Judge Dan McNery. Councilman Stewart and Councilwoman Chavez each thanked their families and supporters. • 9.D. Consider public testimony concerning the location of the Recreation Center and the submittal of a ,grant application to the Texas Recreation and Parks Account Program for the Recreation Center. Sharon Prete made the staff presentation. She briefly outlined the history of the plan for Old Settlers Park at Palm Valley, outlined the site selection criteria, and the advantages and disadvantages of the three sites that were being considered for the Recreation Center. Councilman Joseph asked if staff had an engineering cost of construction for the Buck Egger site and how much of the plan would fit on that tract. Prete said that she did not and only the building and parking would fit on the Buck Egger tract. Mayor Culpepper opened the public hearing. There being no public testimony, the public hearing was closed. • ORDINANCES: 10.A. Consider an ordinance revising the Lake Creek Pool party fees and setting the Micki Krebsbach Pool party. fees. (Second Reading) Sharon Prete said that there were no changes since the first reading of the ordinance. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 1, SECTION 1.1703, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, BY REVISING THE LAKE CREEK POOL PARTY FEES AND SETTING THE MICKI KREBSBACH POOL PARTY FEES; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez 198 May 22, 1997 Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.B. Consider an ordinance amending the official zoning map by adding an historic • overlay zoning_classification to the existing zoning classification for the following: 1) 803 E. Liberty Avenue Lots 9-12, Blk 4 Nelson Addition SF-2 (Single Family- Standard Lot) 2) 303 East Main Street(Lot 11-13 Block 11 RROP) C-1 General Commercial) 3) 307 East Main Street (Lots 14-16 20' Alley PT and N 20' of 4PT. 5-6. 7 PT RROP) C-1 General Commercial) 41 400 East Main Street (W 35' Lot 5 and all 6. Block 19, RROP) SF-2 Single Family-Standard Loo 5) 402 East Main Street (Lot 4 & E 10' 5, Block 19, RROP) SF-2 (Single Family- Standard Lotl 6) 508 East Main Street (Lots 1-4 & 5 PT, Block 18, RROP) SF-2 Single Family- Standard Lotl 7) 606 East Main Street (S PT of Lots 1-3, Block 17, RROP) SF-2 (Single Family- Standard Lotl 8) 1000 East Main Street C-1 (General Commercial) (First Reading) Joe Vining made the staff presentation. Since the recommendation was made by the Planning and Zoning Commission in April, the house at 303 East Main Street has been removed and this property is not included in the ordinance. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS, ADOPTED IN CHAPTER 11, SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE OFFICIAL ZONING MAP, BY ADDING AN HISTORIC OVERLAY CLASSIFICATION TO THE EXISTING ZONING CLASSIFICATION FOR CERTAIN PROPERTIES; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. MOTION: Councilman Stluka moved,to adopt the ordinance. Councilman Morgan seconded the motion. 199 May 22, 1997 VOTE: Ayes: Councilman Stluka Councilman`1Vlorgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Stewart moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.C. Consider an ordinance to amend Planned Unit Development (!!UD) No 15 to allow single-family attached development Spring Ridge) (First Reading) Joe Vining made the staff presentation. On April 30, 1996, the Planning and Zoning Commission recommended approval of the PUD amendment. Staff supported this recommendation. • Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. Z-95-09-28-9J, ADOPTED BY THE CITY COUNCIL OF ROUND ROCK, TEXAS, ON SEPTEMBER 28, 1995, WHICH CREATED PLANNED UNIT DEVELOPMENT NO. 15, BY DELETING EXHIBIT `B", THE DEVELOPMENT PLAN FOR PLANNED UNIT DEVELOPMENT NO. 15, AND ADDING A NEW EXHIBIT `B", PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. 200 May 22, 1997 MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.D. Consider an ordinance for a partial tax exemption for historically significant sites (First Reading) Joe Vining made the staff presentation. The Historic Preservation Commission recommended approval of these properties on May 20, 1997. All applications meet the criteria for preservation and maintenance of Section 11.419(7) of the City of Round Rock Zoning • Ordinance. The estimated tax abatement for 1997 is $20,438 based on the 1997 appraised value and a city rate of$.39880. Don Quick asked the Council to delay their decision on his father's property, 204 E. Main Street, because he had not completed the improvements to the building and was not being recommended by staff for a tax exemption. The Council asked if the improvements could be completed by the next Council meeting and-Quick said they would. The Council asked that Mr. Quick's item be brought back to the Council. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE GRANTING A PARTIAL EXEMPTION FROM AD VALOREM TAXES FOR CERTAIN QUALIFIED HISTORICALLY SIGNIFICANT PROPERTIES LOCATED • WITHINTHE CITY LIMITS OF ROUND ROCK, TEXAS; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING'ORDINANCES OR RESOLUTIONS. MOTION: Councilman Stluka moved to adopt the ordinance. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan 201 May 22, 1997 Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.E. Consider an ordinance to amend Section 3.1300 Signs of the City of Round Rock Code of Ordinances 1) by repealing Subsection 3.1403 () Sign Cluster and all other references to said sign cluster. 2) repealing Subsection 3.1404(2) regarding the off-premises subdivision marketing sig_n,;, and 31 by expanding Table 3.1403 to include a new category"Large Center (Frontage Road)." (First Reading) Joe Vining made the staff presentation. This ordinance repeals the off-premises subdivision marketing sign, a billboard,which is currently authorized. It • also repeals the cluster sign provisions which unfortunately conflict with Highway Beautification legislation. Additionally, this amendment expands the "large center" sign area allocation to achieve sign size parity for development tracts that abut the Interstate Highway 35 frontage road or any other freeway frontage road. Staff recommended that only the first reading of the ordinance be approved at this time. Mayor Culpepper read the caption of the ordinance. 202 May 22, 1997 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 3, SECTION 3.1400, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, BY DELETING SUBSECTIONS 3.1403(1)(p), 3.1403(4), AND THE LAST SENTENCE OF NOTE 4 TO TABLE 3.1403, ALL PERTAINING TO SIGN CLUSTERS; BY DELETING SUBSECTION 3.1404(2), PERTAINING TO OFF-PREMISES SIGNS, AND BY AMENDING TABLE 3.1403 BY ADDING A NEW BUSINESS USE CATEGORY; PROVIDING FOR A SAVING S CLAUSE AND REPEALING CONFLICTING ORDINANCES. • MOTION: Mayor Pro-tem Palmer moved to adopt the ordinance. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. 10.F. Consider an ordinance waiving fiscal requirements for plat recordation for a future Round Rock Independent School District Middle School on Rusk Road. (First Reading) Jim Nuse made the staff presentation. Section 8.601 of the City of Round Rock Code of Ordinances requires subdividers to post fiscal for public improvements prior to filing the plat for recordation. This is done as a protection for the City and future purchasers that the improvements will be completed. Round Rock Independent School District is requesting that this requirement be waived for the Middle School site on Rusk Road. Staff has no objections to this request since the RRISD is a public agency with bond funds in place. Staff recommended approval of the waiver. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. • AN ORDINANCE WAIVING FISCAL REQUIREMENTS UNDER CHAPTER 8, SECTION 8.601(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, FOR A FUTURE MIDDLE SCHOOL ON RUSK ROAD; AND PROVIDING A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Morgan seconded the motion. : r 203 May 22, 1997 VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.G. Consider an ordinance to establish a school speed zone along portions of Mesa Park Drive and Wayne Drive. (First Reading) Jim Nuse made the staff presentation. An engineering study of the pedestrian activities on Mesa Park Drive and Wayne Drive has recently A been completed. The results of the study indicates that the creation of a school speed zones on • these two streets is warranted. The proposed school speed zones are summarized as follows: Mesa Park Drive from 530 feet north of the centerline of Wayne Drive to 565 feet south of the centerline of Wayne Drive-20 mph Wayne Drive from Sunrise Road to 150 feet west of the centerline of Mesa Park Drive - 20 mph 204 May 22, 1997 The times of day for the school speed zone will be established using time plates mounted underneath the speed zone sign. The recommended times are from 7:00 a.m. to 9:00 a.m. and from 2:30 p.m. to 4:30 p.m. Staff recommended approval of this ordinance. Mayor Culpepper read the caption of the ordinance. • ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.503, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS; TO DESIGNATE A PORTION OF MESA PARK DRIVE AS A SCHOOL ZONE FROM 7:00 A.M. TO 9:00 A.M. AND FROM 2:30 P.M. TO 4:30 P.M.; TO DESIGNATE A PORTION OF WAYNE DRIVE AS A SCHOOL ZONE FROM 7:00 A.M. TO 9:00 A.M. AND FROM 2:30 P.M. TO 4:30 P.M.; PROVIDING FOR A SAVINGS CLAUSE; AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman 'Stewart moved to adopt the ordinance. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. RESOLUTIONS: 1 LA. Consider a resolution authorizing the Mayor to execute Change Order No 3 for the Water Treatment Plant. Jim Nuse made the staff presentation. Some additional work items were identified during course of construction. Improvements include modifications to the facility for enhanced operation and future long term use. He added that the project was 90% • complete and the Change Order was for$21,.153. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock has.previously entered into a contract("Contract") With Craig, Sheffield&Austin for the Water Treatment Plant Expansion, Phase III, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 3,Now Therefore los ? 205 .May,22, 1997 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 3 to the Contract with Craig, Sheffield&Austin for the Water Treatment Plant Expansion,Phase RESOLVED this 22nd day of May, 1997,, CHARLES CULPEPPER,Mayor City of Round Rock, Texas • ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 11.B. Consider a resolution authorizing the Mavor to execute Amendment No 1 to increase the scope of the Police Station Architect Contract with R Gill & Associates This item was withdrawn from the agenda. 11.C. Consider a resolution authorizing the Mayor to execute an agreement with Heil• Lee & Assoc. Inc. for engineering services for the Rubio Subdivision Street & Drainage Improvements. Jim Nuse made the staff presentation. Al Wille and Larry Madsen discussed engineering firms for the Streets and Drainage Bond Project fior the Rubio Subdivision area. • They requested Hejl, Lee & Associates provide them with a resume and list of qualifications. Their qualifications were reviewed and Dan Hejl, principal of the firm, was interviewed. Staff recommended consideration of Hejl, Lee & Associates for this project as:they are qualified and are familiar with the scope of the project. He added that it will take 90 to 120 days for design and 9 months for project construction. Mayor Culpepper read the following resolution. 206 May 22, 1997 RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain engineering services for the Rubio Subdivision Street&Drainage Improvements, and WHEREAS, Hejl,Lee&Assoc. Inc. has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Hejl, Lee & Assoc. Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, • That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Hejl, Lee &Assoc. Inc., for the Rubio Subdivision Street&Drainage Improvements, a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 22nd day of May, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 11.D. Consider a resolution amending the 1996-1997 Hotel/Motel Budget to include certain new events. Joanne Land made the staff presentation. The Tourism Committee met May 2, 1997 to consider mid-year event funding requests and is recommending the following: 1.) Texas State Fiddlers Championship requested $5,000. This event funding was • taken out of the unallocated contingency for mid-year events line item. 2.) Aussie.-Texas Connection Tournament requested $5,000. This event funding was taken out of the unallocated contingency for mid-year events line item. 3.) Celtic Music Festival (brand new event)requested$10,000. This event funding is recommended to be taken out of unreserved fund balance. 207 May 22, 1997 By approving the recommendations of the Tourism Committee, the unallocated contingency for Mid-Year Events line item will be reduced from $20,000 to $10,000 and the unreserved fund balance will be redueed'by $Ib0,000 leaving a balance of $97,699. Staff recommends approval. • The Council expressed concern regarding the Celtic Music Festival and had questions that needed a response from a representative. A representative of the Music Festival was not present. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City Council has previously adopted by resolution a 1996-97 budget for the expenditure of hotel tax funds, and . WHEREAS, the Council wishes to amend said budget in accordance with the attached proposal,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the 1996-97 budget for the expenditure of hotel tax funds be amended as set forth in Exhibit "A" attached hereto and incorporated herein for all purposes. RESOLVED this 22nd day of May, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas • ATTEST: JOANNE LAND, City Secretary MOTION: Mayor Pro-tem Palmer moved to table the resolution. Councilman Stewart seconded the motion. The Council noted that they had no concerns with the disbursement of funds for the Texas State Fiddlers Championship and the Aussie-Texas Connection Tournament. Mayor Pro-tem Palmer withdrew his motion and Councilman Stewart withdrew his seconded. MOTION: Councilman Stluka moved to approve disbursement of Hotel/Motel funds for the Texas State Fiddlers Championship and the Aussie Texas .Connection Tournament and to • table the request from the Celtic Music Festival until the next Council meeting. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer 208 May 22, 1997 Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • The Council asked that a representative of the Celtic Festival be present at the next meeting to answer questions. 1 LE. Consider a resolution designating the location of the Recreation Center. Sharon Prete made the staff presentation. The Parks and Recreation Department staff and architects visited nine recreation centers last summer and fall. These sites are located in Austin, San Marcos, Georgetown, Plano, Carrollton, Garland, Grapevine and Allen. The centers ranged from new to about 15 years old. We collected "do's and don'ts" information to help us in the design, programming and location of the facility. All but two recreation centers were located in park settings. The staffs reiterated the importance of having open space and support facilities co-located with the recreation center. The • recreation center serves as a "hub" and does not function as well, from a programming stand point, when support facilities are not co-located. Also it should be noted that National Standards call for recreation centers to be located in district, region or city parks; 30 acres or more with a variety of facilities. In the late 1980's, the City hired THK & Associates to assist in the development of a Park Plan for Old Settlers Park at Palm Valley. An intrical part of that process was the formation of a 20 member citizen's task force. This Task Force represented a diverse cross-section of the community: neighborhoods, youth sports, service clubs, and other cultural and recreational groups. The conclusion of the Task Force was that Old Settlers Park at Palm Valley was to serve as Round Rock's "Activity Center" providing a diverse array of active and passive recreational opportunities. As a result the park master plan calls for sports fields, trails, p avilions, tennis center, lake activities, amphitheater,recreation center, leisure pool and picnicking facilities, etc. The Parks and Recreation Department is working on Phase H development of Old Settlers Park at Palm Valley. Using General Obligation Bond monies and grant funds, we will be developing additional facilities, creating more diverse recreation opportunities. 209 May 22, 1997 Given this information, staff reviewed options, within existing inventory, and concluded that Old Settlers Park at Palm Valley would be the best location for the recreation center. Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS,the City Council wishes to apply for a grant from the Texas Recreation& Parks Account Program for the proposed Round Rock Recreation Center, and WHEREAS, in order to complete the grant application, it is necessary to designate the site for the proposed Round Rock Recreation Center, and WHEREAS,the Council has studied the available sites and has determined that the best site for the proposed recreation center is Old Settlers Park at Palm Valley,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That Old Settlers Park at Palm Valley is hereby determined and designated as the best site for the proposed Round Rock Recreation Center. RESOLVED this 22nd day of May, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilwoman Chavez seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 1 LF. Consider a resolution authorizing the Mayor to submit a grant application to the Texas Recreation and Parks Account Program for the Recreation Center. Sharon Prete made the staff presentation. The grant application, if awarded, will provide an additional $500,000 toward the construction of the Recreation Center. Mayor Culpepper read the following resolution. RESOLUTION NO. A RESOLUTION OF THE CITY OF ROUND ROCK, TEXAS, HEREINAFTER REFERRED TO AS "APPLICANT", DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR, ACTING FOR, AND ON BEHALF OF THE "APPLICANT" IN DEALING WITH THE 210 May 22, 1997 TEXAS PARKS & WILDLIFE DEPARTMENT, HEREINAFTER REFERRED TO AS "DEPARTMENT", FOR THE PURPOSE OF PARTICIPATING IN THE TEXAS RECREATION & PARKS ACCOUNT GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE "PROGRAM"; CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; CERTIFYING THAT THE APPLICANT MATCHING SHARE IS READILY AVAILABLE; AND DEDICATING THE PROPOSED SITE FOR PERMANENT PUBLIC PARK AND RECREATIONAL USES. WHEREAS,the Texas Legislature has approved the Program(Section 24 of the Parks & Wildlife Code) for the purpose of allowing the political subdivisions of the State of Texas to participate in the Program, and WHEREAS,the Applicant is fully eligible to receive assistance under the Program, and WHEREAS,the Applicant is desirous of authorizing an official to represent and act for the Applicant in dealing with the Department concerning the Program,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS: SECTION 1: That the Applicant hereby certifies that it is eligible to receive assistance under the Program. SECTION 2: That the Applicant hereby certifies that the matching share for this application is readily available at this time. SECTION 3: That the Applicant hereby authorizes and directs Sharon Prete, its Director of Parks and Recreation, to act for the Applicant in dealing with the Department for the purpose of the Program, and Sharon Prete is hereby officially designated as the representative in this regard. SECTION 4: The Applicant hereby specifically authorizes the official to make application to the Department concerning the site to be known as the Round Rock Recreation Center in the City of Round Rock for use as a park site. That said site is hereby dedicated for public park and recreation purposes in perpetuity. RESOLVED this 22nd day of May, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 11.G. Consider a resolution authorizing a street closing for Lampasas Street between Liberty and Main Street on Saturday. June 7, 1997 from 8:00 a.m. to 5:00 p.m. for the Second Annual Marilyn Monroe Birthday Party. Joanne Land made the staff presentation. Jan Tate and , h t 211 11 May 22, 1997 Joann Enoch, Home Town Designs, requested a street closing for Lampasas Street between q g p Liberty and Main Street on Saturday, June 7, 1997 from 8:00 a.m. to 5:00 p.m. for the Second Annual Marilyn Monroe Birthday Parry. "` Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, several businesses in downtown Round Rock have requested that Lampasas Street between Liberty Street and E. Main Street be closed from 8:00 o'clock a.m. until 5:00 o'clock p.m. on June 7, 1997 for the Second Annual Marilyn Monroe Birthday Party, and WHEREAS,the Council wishes to grant such request,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That Lampasas Street between Liberty Street and E. Main Street be closed from 8:00 o'clock a.m. until 5:00 o'clock p.m. on June 7, 1997 for the Second Annual Marilyn Monroe Birthday Party. RESOLVED this 22nd day of May, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. i VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 1 LH. Consider a resolution authorizing the Mayor'td execute an en 'nig eering services • contract with WHM Transportation Engineering Consultants Inc for the design of a traffic signal at the intersection of Louis Henna Blvd. with the Wal-Mart/Target driveway, and the for the design of a system to interconnect and operate the traffic signals at the intersections of Louis Henna Blvd. with the IH-35 Frontage Roads, Wal-Mart/Target driveway. and Greenlawn Blvd. as a coordinated system. Jim Nuse made the staff presentation. This resolution will authorize the Mayor to enter into a contract with WHM Transportation Engineering Consultants, Inc. to 212 May 22, 1997 design the proposed traffic signal at the intersection of Louis Henna Boulevard with the Wal- Mart/Target driveway. It also provides for the design of a system to connect the traffic signals at the intersections of Louis Henna Boulevard. This will allow the coordination of the traffic signals improving the operation and reducing delay. A cost for the contract not exceeding $11,700 has been negotiated which staff believed to be a fair and reasonable cost for the services to be performed. Sharlene Collins and Jean Cochran,President of Fern Bluff MUD,were present. Staff recommended approval of this resolution. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock desires to retain engineering services for the design of a traffic signal at the intersection of Louis Henna Boulevard with the Wal-Mart/Target driveway, and for the design of a system to interconnect and operate the traffic signals at the intersections of Louis Henna Boulevard with the IH-35 Frontage Roads, Wal-Mart/Target driveway, and Greenlawn Boulevard as a coordinated system, and WHEREAS, WHM Transportation Engineering Consultants,Inc. has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with WHM Transportation Engineering Consultants, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with WHM Transportation Engineering Consultants, Inc., for the design of a traffic signal at the intersection of Louis Henna Boulevard with the Wal-Mart/Target driveway, and for the design of a system to interconnect and operate the traffic signals at the intersections of Louis Henna Boulevard with the IH-35 Frontage Roads, Wal-Mart/Target driveway, and Greenlawn Boulevard as a coordinated system, a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 22nd day of May, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph 213 May 22, 1997 Mayor Culpepper Noes: None! ACTION: The motion carried unanimously. ,. II.I. Consider a resolution authorizing the Mayor to execute an Assignment of • Agreement Concerning the Creation and Operation and Agreement Regarding Wastewater Services of Fern Bluff Municipal Utility District. Steve Sheets made the staff presentation. On May 7, 1997, the Austin City Council released and transferred Fern Bluff Municipal Utility District from Austin's extraterritorial jurisdiction to Round Rock's ETJ. This agreement transfers the Consent Agreement between Austin and Fern Bluff to Round Rock. This agreement also transfers the oversight authority on proposed bond issue from Austin to Round Rock. This agreement also provides that the two cities will continued to negotiate to transfer Fern Bluff MUD's Wholesale Wastewater Service Agreement from Austin to Round Rock. Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS, the City of Austin has released and transferred the Fern Bluff Municipal Utility District("Fern Bluff MUD") from Austin's extraterritorial jurisdiction("ETJ") into the ETJ of the City of Round Rock, and WHEREAS, as a result of such release and transfer,the two cities and Fern Bluff MUD wish to provide for the assignment of the Agreement Concerning Creation and Operation of Fern Bluff Municipal Utility District(the"Consent Agreement") as amended, and WHEREAS,the aforesaid parties also wish to set out their understanding with respect to their intentions to negotiate the transfer from Austin to Round Rock of the rights and obligations to provide Fern Bluff MUD with wastewater service,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City the Assignment of Agreement Concerning Creation and Operation of Fern Bluff Municipal Utility District and Agreement Regarding Wastewater Service, a copy of said agreement being attached hereto as Exhibit"A". RESOLVED this 22nd day of May, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary ' . MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer 214 May 22, 1997 Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 11 J Consider a resolution consenting to the issuance of approximately $1,400,000 in Refunding Bonds for Fern Bluff Municipal Utility District. David Kautz made the staff presentation. The refunding transaction contemplated by Fern Bluff MUD is to be approved by . the City as required by the consent agreement between the MUD and the City. Proceeds from the sale of the bonds will be used to pay certain costs incurred in connection with the issuance of the bonds and to advance refund outstanding bonds of the district to achieve a net savings in the District's annual debt service. The City have reviewed documents related to the transaction and have found the deal to be acceptable from the perspective of the City. An insurance commitment has been obtained from Asset Guaranty and AMBAC insurers continue to review the deal favorable. Savings from the transaction are structured to be realized evenly over the term of the bonds. Current estimates show approximately 4% to 5% present value dollar savings. Issuance costs are standard for this type and size MUD transaction. The bonds are in no way an obligation of the City. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the Cities of Austin and Round Rock have approved that one certain Assignment of Agreement Concerning Creation and Operation of Fern Bluff Municipal Utility District and Agreement Regarding Wastewater Service(the"Agreement"), and WHEREAS, one of the responsibilities assumed by the City of Round Rock pursuant to the Agreement is the review and approval of bond issues proposed by Fern Bluff MUD, and WHEREAS,Fern Bluff MUD is proposing the issuance of approximately$1,210,000 in Waterworks and Sewer System Combination Unlimited Tax and Revenue Refunding Bonds Series 1997, and WHEREAS,based upon the City's review of the Preliminary Official Statement provided by Fern Bluff MUD, the City Council is willing to approve said bond issue,Now Therefore BE IT RESOLVED BY THE COUNCIL'OF THE CITY OF ROUND ROCK, TEXAS, That the issuance by Fern Bluff MUD of approximately$1,210,000 in Waterworks and Sewer System Combination Unlimited Tax and Revenue Refunding Bonds Series 1997 is hereby approved. RESOLVED this 22nd day of May, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: 215 May 22, 1997 JOANNE LAND, City Secretary MOTION: Councilman Stewart.�moved to--approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. I I.K. Consider a resolution authorizing the Mayor to execute Amendment No 1 to the engineering contract with S. D. Kallman for the Peachtree Valley Drainage Improvements. Jim Nuse made the staff presentation. This amendment will provide for the engineering and • surveying services necessary for the re-design and realignment of the Peachtree Valley Drainage Improvement storm sewer line to avoid a conflict with a high pressure gas main on Chisholm Trail, the originally designed routing. This revision will avoid the gas main adjustment cost and the adjustment time delay. Staff recommended approval. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock, on August 8, 1996, entered into an agreement ("Agreement")with S. D. Kallman, Inc. for engineering services for the Peachtree Valley Drainage Improvements, and WHEREAS, S. D. Kallman, Inc. has submitted Amendment No. 1 to the Agreement to include the re-design and realignment of the storm drainage outfall due to a conflict with the high pressure gas main, and WHEREAS,the City Council desires to enter into said Amendment No. 1 to the Agreement with S. D. Kallman,Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment No. 1 to the Agreement with S. D. Kallman,Inc., to include the re-design and realignment of the storm drainage outfall due to a conflict with the high pressure gas main. RESOLVED this 22nd day of May, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary 2 .16 May 22, 1997 MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-'tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 11 L Consider a resolution authorizing the Mayor to execute a grant contract with Texas Historical Commission to fund an interactive website for the Historic Round Rock Collection through the Certified Local Government program. Joe Vining made the staff presentation. This grant is an education project funded through the Certified Local Government • (CLG) division of the Texas Historical Commission. The purpose of this grant is to develop an interactive website for the "Round Rock Historic Collection". The funds will also be used for training opportunities for the Historic Preservation Commission and attendance to the annual CLG conference. The total amount of the grant is $12,115.00. The federal share is $5,525.00 and the City's portion is outlined below: Matching Funds of $1250.00 In Kind Match $5340.00 $6590.00 Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS, the City of Round Rock wishes to establish an interactive website for the Historic Round Rock Collection through the Certified Local Government Program("Program"), and WHEREAS, the City has filed a grant application with the Texas Historical Commission for funds to establish the Program, and WHEREAS, the grant application has been approved by Texas Historical Commission, which has submitted a Grant Contract to the City to fund and establish the Program,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, 217 May 22, 1997 That the Mayor is hereby authorized and directed to execute on behalf of the City a Grant Contract with the Texas Historical Commission to establish an interactive website for the Historic Round Rock Collection through the Certified Local Government Program, a copy of said Grant Contract being attached hereto and incorporated herein for all purposes. RESOLVED this 22nd day of May;1997. ` CHARLES CULPEPPER,Mayor City of Round Rock, Texas • ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: 12.A. Consider12.A. Consider appointment of the Mayor Pro-tem.the Mayor Pro-tem. The Council elects a Mayor Pro- tem once a year. Mayor Culpepper opened the floor for nominations. Earl Palmer was nominated. MOTION: Councilman Joseph moved that nominations cease and to appoint Earl Palmer as Mayor Pro-tem by acclamation. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None 218 May 2291997 ACTION: The motion carried unanimously. 12.B. Consider 4 appointments to the Planning and Zoning Commission. 12.C. Consider 6 appointments to the Development Review Board. 12.D. Consider 1 appointment to the Historic Preservation Commission. 12.E. Consider 3 appointments to the Round Rock Housing Authority. • 12.F. Consider 4 appointments to the Electrical Examining and Advisory Board. 12.G. Consider 3 appointments to the Golf Course Advisory Board. 12.H. Consider 4 appointments to the Ethics Review Commission. 12.1. Consider 5 appointments to the Advisory Board for the Aging. 12.J. Consider 5 appointments to the Round Rock Housing Finance Corporation Board of Directors. 12.K. Consider appointments to the County Wide Interagency Communication System (CWICS)Board. 12.L. Consider 7 appointments to the Round Rock Golf Inc Board of Directors. MOTION: Councilman Stluka moved to table the appointments for items 12B through • 12L. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. Mayor Culpepper asked that the appointments be televised on the Government Channel • 10 and advertised in the newspaper. DISBURSEMENTS: D.A. Consider payment to Austin Architecture Plus Inc for the Public Works Maintenance Facility in the amount of$10.422.12. �2 219 May 22, 1997 U.B. Consider payment to Reddico Construction Co., Inc. for the Water Disinfection System Improvements, Phase II in the amount of$1,597.50. MOTION: Mayor Pro-tem Palmer moved to approve the disbursements. Councilman Stluka seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. NEW BUSINESS: None OLD BUSINESS: None CITY MANAGER'S REPORT: None COUNCIL COMMENTS: The Council congratulated and welcomed back Councilman Stewart and Councilwoman Chavez and wished great success to El-Amistad on their Fiesta on May 24"'and May 25d'. Mayor Pro-tem Palmer congratulated all the High School graduates and added that the VFW is currently selling the Buddy Poppies. Councilwoman Chavez and Councilman Joseph congratulated the High School graduates and wished Fiesta Amistad well. Mayor Culpepper said that the Round Rock Dragons were playing Nacogdoches in the 5A Regional Semi-final State Baseball Playoffs at Olsen Field at Texas A & M on Friday, May • 23rd at noon and if they win that game they will be playing on Saturday at 2:00 p.m. He wished them good luck. 18.A. Executive Session as authorized by §551.071 Government Code, related to pending litigation to wit: City of Round Rock vs. First Air Express, Allen T Love, MGN of Austin and Glen Neans: Case No. 97-087-C368. 220 May 22, 1997 The Council entered into Executive Session at 9:12 p.m. and adjourned back into regular session at 9:35 p.m. 19.A. Consider discussion and/or action related to pending litigation to wit: City of Round Rock vs First Air Express Allen T Love MGN of Austin and Glen Neans• Case No. 97- 087-C368. • MOTION: Councilman Stewart moved to approve that the City Attorney proceed as directed in the Executive Session. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. ADJOURNMENT: There being no further business, the meeting adjourned at 9:36 p.m. Respectfully Submitted, a oanne Land, Assistant City Manager/ City Secretary 2 2 l June 3, 1997 The Round Rock City Council met in Work Session on Tuesday, June 3, 1997 at 6:00 p.m. in the City Council Chamber, 221 E._Main Street. ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, • Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land, and City Attorney Steve Sheets. WORK SESSION: 3.A. Consider discussion regarding the feasibility and impact of adding an economic development sales tax of up to '/2 cent for the construction of transportation improvements. Tom Word gave a visual presentation to the Council on the feasibility and impact of adding an economic development sales tax of up to '/2 cent for the construction of transportation improvements. His presentation consisted of the following attachments. (Attachment"A") Councilman Stewart asked Word if he had a breakdown of City funded projects as opposed to partnership projects. Word said that he did not prepare one but that information can • be provided to the Council. David Kautz gave a brief presentation on the financial impact of the '/2 cent increase in sales tax. He said that there were two revenue options. Those were the increase in sales tax or increase in property tax. The Council discussed the two options along with the advantages and disadvantages. Steve Sheets explained the process that the Council would need to take if they chose to call an election. He added that if the Council desired, an Economic Development Corporation Board can be appointed to oversee the funds for the road projects. ADJOURNMENT: There being no further business,the meeting adjourned at 6:57 p.m. • Respectfully submitted, o�L2�YC� Joanne Land,Assistant City Manager/ City Secretary 222 June 12,1997 The Round Rock City Council met in Regular Session on Thursday, June 12, 1997 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha • Chavez and Councilman Jimmy Joseph. Mayor Charles Culpepper was out of town on business. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES:Regular Session May 8, 1997, May 22, 1997 and Work Session June 3, 1997 MOTION: Councilman Stluka moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None. Absent: Mayor Culpepper ACTION: The motion carried unanimously. SPECIAL RECOGNITION: S.A. Consider special recognition of the Round Rock Dragons Baseball Team. The 5A State Baseball Champions, the Round Rock Dragons, and coaches were present and recognized for their recent accomplishment. The players introduced themselves and relayed their most memorial moment of the season. Those coaches and members of the team that were present were Head Coach John Langerhans, Coach John Carter, Coach Richardson, team members Casey Keller, Kyle Woytek, James Shaw, Merritt Koch, Jeremy Gill, Allen Deel, Adam Thompson, Brad Hill, J. Brooks, Brian Gordon, Grant Tibbetts, Travis Sheets, and John Gold. Coach • Langerhans said that 7 members of the team could not be present because 3 were playing in a select tournament in Oklahoma and 4 were playing in another select tournament in Houston. Coach Langerhans thanked the Council and community for all their support. Mayor Pro-tem Palmer announced that a parade to honor the State Champs will be held in the downtown area on Wednesday, June 18, 1997 at 6:30 p.m. and a congratulations celebration will be held at Old Settlers Park'at Palm Valley from 7:00 p.m. to 9:00 p.m. the same day. 223 June 12,1997 CITIZENS COMMUNICATTONS: 6.A. Chris Walsh - Celtic Music Festival. Chris Walsh made a presentation concerning their request for Hotel/Motel,,Funds. .He, gave the history of the event, how the festival got started, and why it was named the Austin Celtic Music Festival. • Councilman Stluka said that he and the Council were not opposed to the festival but did have a concern with the name of the festival. He asked that the primary hotel for the festival be located in Round Rock and to somehow incorporate the name of Round Rock into the festival advertising, and to approach the local radio station to promote the festival. Ed Miller explained what Celtic music was and where it originated. He asked for the Council's support of the event. Marie Van Wart, President of the Austin Celtic Association, offered additional information regarding the festival. She asked the Round Rock citizens to participate in the planning of the festival with meetings being held in Round Rock. Larry Rone, Entertainment Director and member of the band, Crazy Jane and the Bishop, along with two other members of the band played a few songs for the Council. • 6.B. Jim Shelgren - Southwestern Bell. Jim Shelgren of Southwestern Bell announced that Southwestern Bell will be the Corporate Sponsor of this year's 4th of July Celebration and he presented a check for$20,000.00 to Mayor Pro-tem Palmer for the event. 6.C. Parade Request for Frontier Days - Downtown Business Association. Cheryl Schwartz, Parade Chairman, appeared on behalf of the Downtown Business Association of Round Rock and the Round Rock Chamber of Commerce to request permission to have a Frontier Days Parade on July 12, 1997 at 9:00 a.m. The parade will begin at First Texas Bank at Round Rock Avenue and Lee Street, proceed east on Round Rock Avenue to Main Street and on to the Sam Ball Baseball Fields. The Police Department and Fire Department were contacted and have no concerns with the route. • MOTION: Councilman Joseph moved to approve the parade request. -Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None 224 June 12,1997 Absent: Mayor Culpepper ACTION: The motion carried unanimously. 6.D. Parade Request - Oak Bluff Home Owners Association. Teresa Dampfe of the Oak Bluff Homeowners Association requested permission to use one side of Twin Ridge Parkway beginning at Meadow Run southbound to Misty Woods from 9:45 a.m. to 10:15 a.m. • for their annual Independence Day Parade for their neighborhood children on Saturday, June 28, 1997. A fire truck will head the parade and two police officers will accompany the parade. MOTION: Councilman Joseph moved to approve the parade request. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. 0Z �04 Bobby Blackwood, 60055 Circle Avenue, expressed coyfc with drainage problems in • �hvv 4ZuAA,4c am PrwW �'(da Val�� 4.97) front of his houseA Mayor Pro Palmer informed Mr. Blackwood that staff will go to his )aNtkv U4*,LcAv. home to see what the problem is and if it turns out not to be a City problem then the City can not fix it. Mrs. Schafer said that a fund raiser will be held at Putt Putt Golf to benefit the DARE Program on September 26`b. This will be the first Annual DARE to Putt for Youth. She added that she will be sending out additional information regarding the event. Councilman Stluka explained, for the benefit of the people who were attending the meeting for the public hearing, that the public hearing is to consider the feasibility of implementing the sales tax for economic development which includes transportation projects. It is not addressing any one specific project. The Council wanted to hear whether or not the • community supports an increase in the sales tax to support transportation projects. PROCLAMATIONS: None PUBLIC HEARINGS: 8.A. Consider public testimony concerning the feasibility and impact of adding* economic development sales tax of up to V2 cent for the construction of transportation improvements. Bob Bennett said, "As our survey indicates Round Rock residents didn't think 225 June e 12 9 19 7 they had a traffic problem in 1990 yet by 1996 traffic had become a major problem. Our City has seen very significant growth in the four year period and our traffic problem is not entirely a problem of our own making; in fact, Round:Rock�'has,�done a reasonably good job of taking care of its traffic responsibilities. The problem that Round Rock faces is shared by many suburban • cities in our country and most suburban cities in our State. Our suburban areas are growing and sustaining the national economy at the same time the Federal and State governments have less and less highway dollars to spend. One of the reasons that Texas has fewer highway dollars is that the tax sharing arrangement our State has with the Federal government is woefully out of balance. For every dollar we send to Washington in fuel tax we get 70 cents back, yet it is Texas, the world's thirteenth largest economy, that is playing a major role in growing our Nation's economy and, even though our region plays a critically role in developing our State economy, we will be receiving evermore limited financial help in building the necessary traffic and transportation projects that help make our economy work. Jim Boles reported two weeks ago that the Transportation Committee of the Chamber of Commerce has been looking at all possibilities to help alleviate the funding problems that our • region faces. The search for highway dollars has met with limited success at no consequential or timely solutions have been found. There are simply more projects in need of funding than there is money and the State and Federal government no longer have the necessary financing resources to meet the regions road construction requirements. Realistically wo-are going to have to place additional tax on ourselves if we are going to begin to address our area traffic problems. After Mr. Boles gave the recommendation of the Transportation Committee for the City to consider a new sales tax, the City Council asked the staff to get with the Committee and begin to explore the sales tax idea. This presentation is a result of that exploration." Tom Word made the similar presentation that he had made at previous Council meetings regarding what the City will face regarding transportation needs with associated costs. • David Kautz made a presentation on the significance of sales tax as a possible revenue source. Steve Sheets made a presentation on the legal mechanics of implementing an additional sales tax and the time line for possible a election. Sandra Dodson, ,815 Blue Spring Circle, spoke against the tax increase if the road improvement plan included Wyoming Springs. 226 June 12,1997 Tony Abandonzio, Stone Canyon, opposed having Wyoming Springs on the plans for road improvements. Mike Warten, 3508 Valley Pike Road, Cedar Park, said he was speaking on behalf of protecting Fern Bluff and Stone Canyon area. He neither spoke for or against the sales tax increase. •, Tracy Washington, 8114 Meadow Falls in Stone Canyon, opposed the sales tax increase. Earl Hairston, 1902 Chestnutt Circle, said that he was representing the Citizens for Good Government who opposed the sales tax increase. Carolyn Josten,Fern Bluff MUD, opposed the sales tax increase. Jim Boles, 2201 Hairy Man Road, addressed some of the concerns expressed earlier in the public hearing and added that he was in favor of the sales tax increase. Dave Marquardt, 2509 Parkridge Court, spoke in opposition to the proposed sales tax increase. Brad Hunemuller, 2526 Falcon Drive, expressed concerns regarding an increase in sales tax if Wyoming Springs was included in the plan. • Kent Colo, 2511-B Hollow, Austin, is purchasing a home in the Villages of Round Rock and opposed the sales tax increase. The Council took a five minute recess. Jean Cochran, President of Fern Bluff MUD, suggested that Wyoming Springs be a 4 lane road instead of a six lane road. Karen Marquardt, 2509 Partridge Court, expressed her concern of not having an alternate means of transportation such as bike lanes and trains. Richard Warner, Logan Drive, spoke in favor of the increase in sales tax. Mason Purdy, 2825 Falcon Drive, asked if a safety study had been done on the impact of the roads. Julia Baldwin, 17826 Park Valley Drive in Fern Bluff, opposed the sales tax increase. • 8217 Long Draw resident in Stone Canyon opposed the sales tax increase. There being no further testimony, the public hearing was closed. PRESENTATIONS: 9.A. Consider a presentation concerning fence standards. Joe Vining made the staff presentation. Staff was asked to prepare an ordinance requiring new fencing standards for _ a nor, 1992 Suruey of Voters... 1996 Suruey of Voters... "No significant firaffic "Traffic is o[�r mosfi problem" significant problem" 1 S0,410,OOD - ATTACHMENT "A"' i OC � ^ o C)� CO2 O ca V J .5 o s �• � ' o • o , C,j r fff M O ' J � � 1 Highway Construction Funding vs Growth The('ih of Rou,d Rock yeti• iS current sales rax,Rate components 30R ('it) Portion 1.50°o z State Portion 6.25°o 10% Total Rate = 7.75'% a M&MMINIGNMEMWAN ILY—J) 1985 1990 1995 2000 2.005 `\1 Year Sale Tax Revenue Road Revenuc Sources (!generated by 1/2%) $6 (ntilliom ol'dollara) $5 S3.5 Round Rock VIAVV $4 Pays 501% $1 $3 Ronna Rock $2 1. r r I pays to0v $1 $.50 $0 1997 99 01 03 05 $0 Sales Property Tax Tax Sales Tax Sources City of Round Rock Proper", (c•clim:ted revenue From additional t/'_'(,) Tax Re\entle,Source nnlhoitas3rdnll:lr,1 $1.8 Ctlt.mb S 3.5 million rcvcnuc!generated through the property fax for road and transporlati.11 improvements would increase the property tax 50(l0 rate by 15 cents. (This is oil top of the current rate ot'39.8 cents.) The property tax is paid entirely b) local properh ollncrs. $0.7 OIhcr � -- Dell t'omputcr (prr o•n1 Itger,mmuj,m No Text 8664 L66L 4 iGenuur 61sn6ny m.47 aunt` Z4 ounr £aunt• anljaa}43 uoiPal3 Ilaunoo xel uol13al3 Ijeo asnW Je1116a8 Aupol Gull awll HOI13913 xel sales :n r Lit, zuq,uaJ�val,q uuiuq agynJ ploq ttnw p rol I f ta\• u,J().. ql pull 1.1N .Sun.»I!u,dl.,alp of 1»fyns si p.n•oq tiwSel it m-.Ztli.il s.joquiaf\ .............�.,. s1u,pMIJ y'O,l pnOV?I,q nnw c„ytual\ puno,)�u.l,qa wi�l,il umw u,ywaui ono I Irauno,) iqt jo L1 t1,qi lr a u,a put:I[,uno.) Lit.),ql Aq patmOJJ% saolaaaip to paeoq aagwaw uanas a rtq pauaano6 si qm��' uopeaouaoo luawuolanao aiwouo03 aql 11111 ! . �. :1,. i '1 D-,-oJ ) Iry � y � r r P, i " No significant problem " a z m 2 Y A 1 civ t 1996 Survey of Voters . . . "Traffic is our most significant problem " i C i i i i x otip U 1 1 1 3a�6 1 1 , 1 Yc, \ to 1 \ ss� w• 1 1 1 � 1 U 1 1 - 1 , 1 1 + 1 � 1 1 GATTIS SCHOOL RD. 1 t � � � 1 1 1 ' 1 t 1 i CR110 ; 1 1995 LEVEL OF SERVICE - - - - -- - - - - - -+- - - - - - --- - - - - - - - - + USAGE A-B USAGE C-D = / USAGE E-F - North I i i x Fr7- 0 , 1 Q 1 t I 1 1 N 1 1 pL 1 U 1 t - i 1 1 t 1 1 \ 1 GAMS SCHOOL RD. 1 1 �G Eno 1 1 1 � 1 i i 1 ' 2005 LEVEL OF SERVICE - - - --- - - -- - - =- - - - - '`r -- -- -- - - --- USAGE A-B x'1`1 USAGE C-D — USAGE E-F North �'1 r ;9 E—K E=$10, 6,00 ON, $11 ,909,000 6 i1 FM3� ' rp a cq $10,734,000 x U w LA $6,419,000 GATnS SCHOOL RD. N $ 1 ,582,000 $2,49 00 �. �� $6,258,000 1 1 TRANSPORTATION PROJECT SUMMARY • Louis Henna/Greenlawn $ 6,258,000 • RM 620/Chisholm/Sam Bass $ 6,419,000 • Sam Bass/Chisholm Tr. $ 1 0,606,000 • McNeil Rd. $ 2,492,000 • CR. 113/CR 122/FM 1460, etc $ 11 ,909,000 • SH 45/SH130 $ 11 ,5 82,000 • Wyoming Springs/Creekbend $ 10.734,000 Total $60,000,000 A� ti Highway Construction Funding_ vs 50% ro 40% 30% V20% –A Population —C]--VMT C -d — Construction Funding L 10% d a 0% Emil -10% -20% 1985 1990 1995 2000 2005 Year i 1 The City of Round Rock Current Sales Tax Rate Components City Portion 1.50 % -aOMIM� State Portion + 6.25 Total Rate = 7.75 .` ;�' 2., __ : -� S 1 .r. P-W Sales Tax Revenue (generated by 1/2 $6 $5 $4 - $3 - $ 1 $0 11997 99 01 03 05 assumed average growth rate 5% No Text r y Road Revenue Sources Round Rock pays 50% $1 im AN Round Rock pays 100% $.50 Sales Property Tax +� r ? Lr� 5 Tax \� ,l dip City of Round Rock Property Tax Revenue Source S 3.5 million revenue generated through the property tax for road and transportation improvements would increase the property tax rate by 15 cents. (This is on top of the current rate of 39 cents.) The property tax is paid entirely by local property owners. No Text Sales I Sources estimated ,, • , • • • 1 additional ' ' ' , ( millions • 1 • City only $0.7 - f C1�TA1'f f r n� � J � °f"N>.yw•t..`�p�k�}�i.xYr t 3 �.r}E'b to,j ''.� I{ `� �f.if u�• �r.'<F ."�`*� Other • r r'" ell Computer (percent figures rounded) i 1 Round Rock Citizens Elects City Council Appoints at will bund Rock Econom Development Corp. No Text T . The Economic Development Corporation is governed by a seven member board of directors • Appointed by the City Council and serve at the will of the Council • Four members may be from the City Council • Members must be Round Rock residents • Members serve for two year terms • Board is subject to the "Open Meetings Act" and the "Open Records Act" • Board must hold public hearing before spending funds on a project No Text U Bond- ETime Line Today Regular Must call Election Tax Council Election Effective June 3 June 12 June 25 (45 days) August 9 January 1 1997 1998 No Text City of Round Rock Sales Tax Revenue Estimates ( in millions of dollars ) additional 1997 1998 1999 2000 rate: 1 /2 % 3.500 3.680 $3.860 4.050 3/8 % 2.620 2.756 2.894 3.038 1 /4 % 1 .750 1 .840 1 .930 2.020 1/8 /o .875 1 1.00 ( assumed average growth rate 5% ) No Text Estimated annual 1/2 cent Sales Tax Receipts (Net) $395009000 Estimated 20 Year Interest Rate on Investment Grade, Tax Exempt, Uninsured Sales Tax Revenue Bonds 6.25% Debt Service Reserve fund Requirement Ix Avg Annual Debt Service Coverage requirement 1.5x Avg. Annual Debt Service Results: The 1/2 cent could finance $18,000,000 worth of eligible proj ects No Text i Sales Tax Revenue Analysis : $12 50% d .41%° 41 /° $10 ° AW 40% NCII 0 L 29% 0 m $8 30% a o a ° C, p $6 0 20% o N 13% o �. ._ $4 10% 0 3% 1% � w $2 0% $0 9° -10% 1986 88 90 92 94 96 Fiscal Year 9 No Text 227 June 12,1997 subdivisions developed adjacent to collector streets and arterials. This presentation outlined some of the options available to the Council in satisfying this objective. Vining said this would mandate higher standards for fences adjacent to collector and arterial roads or higher roads. 9.B. Consider a presentation on the Seventy-Fifth Regular Session of the Texas • Legislature. Peggy Smith presented an update on important bills that were recently passed in the recently completed Legislative Session. Councilman Joseph asked Smith for a summary in writing of the bills that will affect the City. 9.C. Consider a presentation concerning amending the Zoning Ordinance to allow for additional height in the C-1 (General Commercial District. Joe Vining made the staff presentation. Currently the Zoning Ordinance allows building in the C-1 General Commercial District a maximum height of sixty feet. Staff has had discussions with various developers regarding the possibility of extending the height allowance to ninety feet on properties with Interstate frontage. Staff discussed various options. ORDINANCES: • 10.A. Consider an ordinance to amend Planned Unit Development (PUD) No 15 to allow single-family attached development (Spring Ridge) (Second Reading) Joe Vining made the staff presentation. This PUD was originally adopted by Council on 10/27/94. It provided the developer with two land use options on the three parcels of the tract. This amendment would allow single family attached homes for the middle parcel. The western parcel is planned for multi-family and the eastern parcel is single family. Vining asked the Council to table this item to allow staff to prepare changes to this ordinance to address concerns the Council addressed. Mayor Pro-tem Palmer read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. Z-95-09-28-9J,ADOPTED BY THE CITY COUNCIL OF ROUND ROCK, TEXAS, ON SEPTEMBER 28, 1995, WHICH CRETED PLANNED UNIT DEVELOPMENT NO. 15, BY DELETING EXHIBIT `B", THE DEVELOPMENT PLAN FOR PLANNED UNIT DEVELOPMENT NO. 15, AND ADDING A NEW EXHIBIT `B", PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to table the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart 228 June 12,1997 Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. 10.B. Consider an ordinance to amend Section 3.1300 Signs of the City of Round Rock • Code of Ordinances 1)by repealing Subsection 3.1403 (4) Sign Cluster and all other references to said sign cluster, 2) by repealing Subsection 3.1404(2) regarding the off-premises subdivision marketing sign; and 3) by expanding Table 3.1403 to include a new category "Large Center (Frontage Road )." Second Reading) There were no changes since the first reading of the ordinance. Mayor Pro-tem Palmer read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 3, SECTION 3.1400, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, BY DELETING SUBSECTIONS 3.1403(1)(p), 3.1403(4), AND THE LAST SENTENCE OF NOTE 4 TO TABLE 3.1403, ALL PERTAINING TO SIGN CLUSTERS; BY DELETING SUBSECTION 3.1404(2), PERTAINING TO OFF-PREMISES SIGNS, AND BY AMENDING TABLE 3.1403 BY ADDING A NEW BUSINESS USE CATEGORY; PROVIDING FOR A SAVINGS CLAUSE • AND REPEALING CONFLICTING ORDINANCES. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. 10.C. Consider an ordinance establish a school speed zone along portions of Mesa Park Drive and Wayne Drive. (Second Reading) Jim Nuse made the staff presentation. An engineering study of the pedestrian activities on Mesa Park Drive and Wayne Drive was recently completed. The results of the study indicated that the creation of a school speed zone on these two streets would be warranted. The proposed school speed zones are summarized as follows: Mesa Park Drive from 530 feet north,of the centerline of Wayne Drive to 565 feet south of the centerline of Wayne Drive-20 mph 229 June 12;1997 Wayne Drive from Sunrise Road to 150 feet west of the centerline of Mesa Park Drive - 20 mph The times of day for the school speed zone will be established using time plates mounted underneath the speed zone sign. The recommended times are from 7:00 a.m. to 9:00 a.m. and • from 2:30 p.m. to 4:30 p.m. Staff recommended approval of this ordinance. Mayor Pro-tem Palmer read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.503, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS; TO DESIGNATE A PORTION OF MESA PARK DRIVE AS A SCHOOL ZONE FROM 7:00 A.M. TO 9:00 A.M. AND FROM 2:30 P.M. TO 4:30 P.M.; TO DESIGNATE A PORTION OF WAYNE DRIVE AS A SCHOOL ZONE FROM 7:00 A.M. TO 9:00 A.M. AND FROM 2:30 P.M. TO 4:30 P.M.; PROVIDING FOR A SAVINGS CLAUSE; AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. 10.D. Consider an ordinance to establish a No Parking restriction along the east side of Jarrett Way, and along the north side of Michael Angelo Way from its intersection with Jarrett Way to a point 250 feet east of Jarrett Way. (First Reading) Tom Word made the staff presentation. On street parking near the corner of Jarrett Way and Michael Angelo Way is creating a sight distance problem which limits drivers' view of=pedestrians at this corner. The City received a request from Wayne Dresser to limit parking. Wayne Dresser has sufficient off- street parking for those vehicles currently parking on the street. Prohibiting on-street parking will result in improved safety for pedestrians at this location. Staff recommended approval. Mayor Pro-tem Palmer read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.1816, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, TO PROHIBIT PARKING ON A PORTION OF THE EAST SIDE OF JARRETT WAY AND ON A PORTION OF THE 230 June 12,1997 NORTH SIDE OF MICHAEL ANGELO WAY; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. 10.E. Consider an ordinance for a partial tax exemption for the historic property located at 204 E. Main Street (Eugene Quick�(First Reading) Joe Vining made the staff presentation. The City Council granted a three week extension to the owner of 204 East Main Street to complete necessary improvements in order to qualify for historic tax abatement. The improvements were not completed. Mayor Pro-tem Palmer read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE GRANTING A PARTIAL EXEMPTION FROM AD VALOREM TAXES FOR A CERTAIN QUALIFIED HISTORICALLY SIGNIFICANT PROPERTY LOCATED WITHIN THE CITY LIMITS OF ROUND ROCK, TEXAS; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING.ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance on first reading only. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. • RESOLUTIONS: 1 LA. Consider a resolution authorizing the Mayor to execute an amendment to the Police Station Architect Contract to make additions to the Project and to increase the fee .(withdrawn 5/22/97) Jim Nuse made the staff presentation. Staff recommended approval for Amendment No. 1 to the Standard Form of Agreement between owner and architect for the 231 June 12;,1997 Police Department Remodel and Addition. Article 11.21.1 Basis for Compensation of Ray Gill & Associates contract to be modified from $40,000 to $52,000 due to the change in scope of the project. The $12,000 addition was projected in the final cost estimate of this project. Mayor Pro-tem Palmer read the following resolution. • RESOLUTION NO. WHEREAS,the City of Round Rock, on July 11, 1996, entered into an agreement ("Agreement")with R. Gill&Associates for professional architectural services for the design phase of the Police Station, and WHEREAS, R. Gill &Associates has submitted Amendment No. 1 to the Agreement to increase the scope of the project, as more particularly described in the attached Amendment No. 1, and WHEREAS, the City Council desires to enter into said Amendment No. 1 to the Agreement with R. Gill &Associates,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment No. 1 to the Agreement with R. Gill &Associates, to increase the scope of the project, as more particularly described in the attached Amendment No. 1. RESOLVED this 12th day of June, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION:O ON: Councilman Joseph moved to approve the resolution. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. 1 LB. Consider a resolution amending the 1996-1997 Hotel/Motel Budget to include the Celtic Music Festival. (Tabled 5/22/97) Joanne Land made the staff presentation. This item was • tabled at the last meeting. If Council approves the $10,000 request, the unallocated fund balance in the Hotel/Motel account would be $97,699. Mayor Pro-tem Palmer read the following resolution. RESOLUTION NO. WHEREAS, the City Council has previously adopted by resolution a 1996-97 budget for the expenditure of hotel tax funds, and WHEREAS, the Council wishes to amend said budget in accordance with the attached proposal,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, 232 June 12,1997 That the 1996-97 budget for the expenditure of hotel tax funds be amended as set forth in Exhibit"A" attached hereto and incorporated herein for all purposes. RESOLVED this 12th day of June, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Stluka moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Couricilwoman'Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. 11 C Consider a resolution authorizing the Mayor to enter into a contract for publication of official City notices. Joanne Land made the staff presentation. At the request of Council, staff received some additional information concerning this item but did not have time to • review that information. Staff requested this item be tabled. Mayor Pro-tem Palmer read the following resolution. RESOLUTION NO. WHEREAS, Section 13.02 of the Home Rule Charter for the City of Round Rock, Texas,provides that the Council shall designate a public newspaper of general circulation in the City as official publication for legal notices; and WHEREAS, the is a public newspaper of general circulation in the City; and WHEREAS, the Council is desirous of designating the as the official publication of the City;Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the is designated as the official publication of the City and all ordinances,notices and any other matter required to be published shall be published therein; and BE IT FURTHER RESOLVED that the Council hereby authorizes the Mayor to execute a one year contract with the to provide the required services at its • normal and usual rates. RESOLVED this 12th day of June, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to table the resolution. Councilwoman Chavez seconded the motion. _ 233 June 12;;;1997. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper • ACTION: The motion carried unanimously. 1 LD. Consider a resolution authorizing the"Mayor to extend the agreement with Health Benefits, Incfor third party administration of the City's self-funded health plan. David Kautz made the staff presentation. Health Benefits, Iric:'(HBI) administers the City's health plan. This administration includes payment and servicing of claims and assisting the City in plan compliance and design. Mayor Pro-tem Palmer read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional services to provide independent third-party administration of the City's self-funded health plan, and WHEREAS,HealthCare Benefits,Inc. has submitted an agreement to provide said services, and • WHEREAS,the City Council desires to enter into said agreement with HealthCare Benefits, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Healthcare Benefits,Inc. for professional services to provide independent third- party administration of the City's self-funded health.plan, a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 12th day of June, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Morgan seconded the motion. VOTE: Ayes:' Councilman Stluka' is Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. 1 LE. Consider a resolution authorizing the Mayor to extend the agreement with Blue Cross and Blue Shield of Texas. Inc. for re-insurance for the City's self-funded health plan. 234 June 12,1997 David Kautz made the staff presentation. This agreement provides coverage for the City's health plan claims payments which exceed limits set by the City. This coverage protects the City's plan from catastrophic losses. The premiums charged for this service are included in the City's budget. Mayor Pro-tem Palmer read the following resolution. • RESOLUTION NO. WHEREAS,the City of Round Rock previously entered into a Stop-Loss Insurance Agreement("Agreement")with Blue Cross and Blue Shield of Texas, Inc. for re-insurance for the City's self-funded heath plan, and WHEREAS, the Agreement provides for multiple one year renewals, and WHEREAS,the City Council wishes to renew the Agreement for an additional one year period of time,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an extension of the Agreement with Blue Cross and Blue Shield of Texas, Inc. for re-insurance for the City's self-funded health plan, a copy of said extension being attached hereto and incorporated herein for all purposes. RESOLVED this 12th day of June, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. I LF. Consider a resolution authorizing the Mayor to execute an agreement with Columbia/St. David's Healthcare System, L P as health care providers for the City's self-funded health121an. David Kautz made the staff presentation. Columbia/St. David's Healthcare System, • which includes Round Rock Hospital, arranges directly and indirectly with physicians, other licensed health care practitioners, hospitals and health care facilities to provide health care services to the City. Fees for these services are negotiated between Columbia/St. David's and the City and are included in the City's health plan budget. 235 June 12;1997 Mayor Pro-tem Palmer read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain health care insurance for City Employees, and WHEREAS, Columbia/St. David's Healthcare System, L.P.,has submitted an agreement to provide said insurance, and • WHEREAS,the City Council desires to enter into said agreement with Columbia/St. David's Healthcare System, L.P.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Columbia/St. David's Healthcare System, L.P. for health care insurance for City Employees, a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 12th day of June, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. 11.G. Consider a resolution approving Amendment Number 2 to the Health Plan Document for the City of Round Rock. David Kautz made the staff presentation. This amendment to the Health Plan document formalizes changes made as of March 1 st and includes access to the Columbia/St. David's Network, which includes Round Rock Hospital, St. David's Hospital, Austin Diagnostic Medical Center, South Austin Medical Center, Bailey Square Surgical Center and an additional 500 physicians. iThis amendment also provides for 100% coverage of inpatient and outpatient surgeries, diagnostic procedures, semi-private room and board, and intensive care at Round Rock Hospital after a$200 deductible is met. Mayor Pro-tem Palmer read the following resolution. RESOLUTION NO. 236 June 12,1997 WHEREAS, the City of Round Rock previously entered into a Health Plan Document ("Plan Document")with Healthcare Benefits,Inc. to provide'City Employees with health care, and WHEREAS,HealthCare Benefits,Inc. has submitted Amendment Number Two to the Plan Document, and WHEREAS,the City Council desires to enter into said Amendment No. Two to the Plan Document with HealthCare Benefits,Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City • Amendment Number Two to the Plan Document with Healthcare Benefits, Inc.,to make the changes as more particularly described in the attached Amendment Number Two. RESOLVED this 12th day of June, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None • Absent: Mayor Culpepper ACTION: The motion carried unanimously. 11 H Consider a resolution authorizing street closings of Aten Loop in Old Settlers Park at Palm Valley for baseball tournaments. Sharon Prete made the staff presentation. Aten Loop is requested to be closed to the public during youth softballibaseball tournaments as listed below. This will allow the organization to control traffic and charge a tournament gate fee. DATES TIMES June 14-15 6:30 a.m. - 10:00 p.m. June 26-27 6:30 a.m. - 10:00 p.m. July 4-6 6:30 a.m. - 8:00 p.m. July 10-13 6:30 a.m. - 10:00 p.m. July 16-20 6:30 a.m. - 10:00 p.m. July 23-27 6:30 a.m. - 10:00 p.m. August 30-September 1 6:30 a.m. - 10:00 p.m. • September 20-21 6:30 a.m. - 10:00 p.m. November 8-10 6:30 a.m. - 10:00 p.m. Mayor Pro-tem Palmer read the following resolution. RESOLUTION NO. WHEREAS,the Parks and Recreation Department of Round Rock has requested that Aten Loop in Old Settlers Park at Palm Valley be closed on the following dates and times for softball/baseball tournaments: June 14 - 15 6:30 a.m. - 10:00 p.m. 237 June 12,1997 June 26 -29 6:30 a.m. - 10:00 p.m. July 4- 6 6:30 a.m. - 8:00 p.m. July 10 - 13 6:30 a.m. - 10:00 p.m. July 16 - 20 6:30 a.m. - 10:00 p.m. July 23 -27 6:30 a.m. - 10:00 p.m. Aug. 30 - Sept. 1 6:30 a.m. - 10:00 p.m. Sept. 20 -21 6:30 a.m. - 10:00 p.m. Nov. 8 - 10 6:30 a.m. - 10:00 p.m., and • WHEREAS,the Council wishes to grant such request,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That Aten Loop be closed on the dates and times as set out above for softballibaseball tournaments. RESOLVED this 12th day of June, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. 11.I. Consider a resolution authorizing the Mayor to execute a contract with Reddico Construction Company, Inc. for the Peachtree Valley Drainage Improvements. Jim Nuse made the staff presentation. Bids were received on June 3, 1997 for the Peachtree Valley Drainage improvements project. Of the fourteen (14) bidders, Reddico Construction Co., Inc. submitted the low bid in the amount of $267,917.00. The engineer has checked their experience and qualifications along with staff recommended approval. Mayor Pro-tem Palmer read the following resolution. • RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the Peachtree Valley Drainage Improvements, and WHEREAS, Reddico Construction Company has submitted the lowest and best bid, and WHEREAS,the City Council wishes to accept the bid of Reddico Construction Company,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with Reddico Construction Company for the Peachtree Valley Drainage Improvements, a copy of said contract being attached hereto and incorporated herein for all purposes. RESOLVED this 12th day of June, 1997. 233 June 12,1997 CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka man Morgan Council g Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. 11 J Consider a resolution authorizing the Mayor to execute a contract with Bay Maintenance Co., Inc for the Mesa Ridge Channel Improvements. Jim Nuse made the staff presentation. Bids were received on June 3, 1997 for the Mesa Ridge Channel Improvement project. Of the seven (7) acceptable bids received, Bay Maintenance Co., Inc. submitted the low bid in the amount of$35,482.20. Bay Maintenance Co. has completed numerous projects for the • City and the engineer along with staff recommended approval. Mayor Pro-tem Palmer read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the Mesa Ridge Channel Improvements, and WHEREAS,Bay Maintenance Co., Inc. has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Bay Maintenance Co., Inc., Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with Bay Maintenance Co., Inc. for the Mesa Ridge Channel Improvements, a copy of said contract being attached hereto and incorporated herein for all purposes. RESOLVED this 12th day of June, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas • ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan r Councilman Stewart Councilwoman Chavez 239 J,une 121,1997 , Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. APPOINTMENTS: • 12.A. Consider 4 appointments to the Planning and Zoning Commission. Mayor Pro-tem Palmer opened the floor for nominations. Robert Belanger, Brian Lott, Al Kosik, and Jim Cotton were nominated. MOTION: Councilman Stewart moved Ahat nominations cease and to appoint Robert Belanger, Brian Lott, Al Kosik, and Jim Cotton to the Planning and Zoning Commission by acclamation. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. 12.B. Consider 6 appointments to the Development Review Board. Mayor Pro-tem Palmer opened the floor for nominations. Terry Hagood, Keith Hickman, Brian Lott, Carol Hearn, John Moman, and Frederick Ort were nominated. MOTION: Councilman Stewart moved that nomination cease and to appoint Terry Hagood, Keith Hickman, Brian Lott, and Carol Hearn as regular members and John Moman, and Frederick Ort as alternate members of the Development Review Board by acclamation. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. 12.C. Consider 1 appointment to the Historic Preservation Commission Mayor Pro- tem Palmer opened the floor for nominations. Ellen Macauley was nominated. 240 June 12,1997 MOTION: Councilman Joseph moved that nominations cease and to appoint Ellen Macauley to the Historic Preservation Commission by acclamation. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Councilwoman Chavez Councilman Joseph P Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. 12.D. Consider 3 appointments to the Round Rock Housing Authority. Mayor Pro-tem Palmer opened the floor for nominations. Debbie Nagle, Max Lehner, and Donald Sanders were nominated. MOTION: Councilman Stewart moved'that nominations cease and to appoint Debbie Nagle, Max Lehner, and Donald Sanders to the Round Rock Housing Authority by acclamation. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Councilwoman Chavez_. Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. 12.E. Consider 4 appointments to the Electrical Examining and Advisory Board. Mayor Pro-tem Palmer opened the floor for nominations. John Lambert, Don Ahr, Chuck Glace, and Larry Myers were nominated. MOTION: Councilman Joseph moved that nominations cease and to appoint John Lambert, Don Ahr, Chuck Glace, and Larry Myers to the Electrical Examining and Advisory Board by acclamation. Councilwoman Chavez seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper 241 June 12,4997 ACTION: The motion carried unanimously. 12Y. Consider 3 appointments to the Golf Course Advisory Board. Mayor Pro-tem Palmer opened the floor for nominations. 'Douglas Porter, Joe Johnson, and Mario Carlin were nominated. • MOTION: Councilman Joseph moved that nominations cease and to appoint Douglas Porter, Joe Johnson, and Mario Carlin to the Golf Course Advisory Board by acclamation. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. 12.G. Consider 4 appointments to the Ethics Review Commission Mayor Pro-tem Palmer opened the floor for nominations. Donald Sanders, Carol Chafin, Robert Griffith, and • Berry Sullivan were nominated. MOTION: Councilman Joseph moved that nominations cease and to appoint Donald Sanders, Carol Chafin, Robert Griffith, and Berry Sullivan to the Ethics Review Commission by acclamation. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Abstain: Councilman Morgan Absent: Mayor Culpepper ACTION: The motion carried unanimously. 12.1-1. Consider 5 appointments to the Advisory Board for the Aging_ Mayor Pro-tem • Palmer opened the floor for nominations. Barbara Houts, Marty Willson, Laura Bristow, Judy Phillips, and Serita Lacasse were nominated. MOTION: Councilman Joseph moved that nominations cease and to appoint Barbara Houts, Marty Willson, Laura Bristow, Judy Phillips, and Serita Lacasse to the Advisory Board for the Aging by acclamation. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan 242 June 12,1997 Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. 12.I. Consider 5 appointments to the Round Rock Housing Finance Corporation Board • of Directors. Mayor Pro-tem Palmer opened the floor for nominations. Charles Culpepper, Earl Palmer,Rod Morgan,Martha Chavez, and Jimmy Joseph were nominated. MOTION: Councilman Stewart moved that nominations cease and to reappoint Charles Culpepper, Earl Palmer, Rod Morgan, Martha Chavez, and Jimmy Joseph to the Round Rock Housing Finance Corporation Board of Directors by acclamation. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None • Absent: Mayor Culpepper ACTION: The motion carried unanimously. 12.J. Consider appointments to the County Wide Interagency Communication System (CWICS) Board. Mayor Pro-tem Palmer opened the floor for nominations. Chief Buster Kuhlmann, Chief Lynn Bizzell, and Captain Rick Thomas were nominated. Councilman Stluka asked what requirements were needed for this Board. Land said technical knowledge of the radio system. MOTION: Councilman Joseph moved that nominations cease and to appoint Chief Buster Kuhlmann, Chief Lynn Bizzell, and Captain Rick Thomas to the County Wide Interagency Communication System (CWICS) Board. Councilwoman Chavez seconded the motion. • VOTE: Ayes: Councilman Stluka .'Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper 243 June 12,1997 ' ACTION: The motion carried unanimously. 12.K. Consider 7 appointments to the Roun'a Ro&Golf Inc.Board of Directors. Mayor Pro-tem Palmer opened the floor for nominations. Charles Culpepper, Earl Palmer, Robert Stluka,Rod Morgan,Rick Stewart,Martha Chavez, and Jimmy Joseph were nominated. • MOTION: - Councilman Joseph moved to reappoint Charles Culpepper, Earl Palmer, Robert Stluka, Rod Morgan, Rick Stewart, Martha Chavez, and Jimmy Joseph to the Round Rock Golf Inc. Board of Directors. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. DISBURSEMENTS: 13.A. Consider payment to Camp Dresser & McKee, Inc for engineering services • associated with the Disinfection System Improvements in the amount of$16,456.02. 13 B Consider final payment and Change Order No 2 to I B General Contracting for sidewalk improvements in the amount of$654.50. 13.C. Consider payment to Rodriguez & Huggins for engineering services associated with the improvements to McNeil Road at County Road 172 in the amount of$42,656.00. 13.D. Consider Vayment to S. D. Kallman for engineering services associated with the Egger Acres Street and Drainage Improvements in the amount of$10,800.00. 13.E. Consider payment to Reddico Construction Co., Inc. for the Water Disinfection System Improvements in the amount of$10,378.58. MOTION: Councilman Joseph moved to approve the disbursements. Councilman Stluka seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper ACTION: The motion carried unanimously. 244 June 12,1997 NEW BUSINESS: None OLD BUSINESS: None CITY MANAGER'S REPORT: Bob Bennett asked Jim Nuse to give an update on the clean up from the recent storm. Nuse stated that his crews have been picking up brush and burning it at the Deepwood site at a • e had rented a wood chipper, it would cost about $40,000. cost of about $3,000 a day. If they pp , They also received a waiver from the TNRCC to burn the brush. The clean up should be completed in about 3 weeks. COUNCIL COMMENTS: The Council congratulated the State Baseball Champs and encouraged everyone to attend the parade and the celebration at Old Settlers Park. Councilman Joseph complimented the Public Works Department,Police Department, and Fire Department for all the help during the storm. Mayor Pro-tem Palmer -said that the Round Rock Caregivers have a new donation program that can be utilized through the Randalls Remarkable Card. ADJOURNMENT: • There being no further business, the meeting adjourned at 11:10 p.m. Respectfully Submitted, Joanne Land, Assistant City Manager/ City Secretary 1 • 245 June 17,1997 The Round Rock City Council met in Special Called Session on Tuesday, June 17, 1997 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, • Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. PUBLIC HEARINGS: 3.A. Consider public testimony concerning the feasibility and impact of adding an economic, development sales tax of up to 1/2 cent for the construction of transportation improvements. Mayor Culpepper said that he asked Bob Bennett to prepare a letter for his signature to Senator Barrientoes asking that Wyoming Springs north of 620 be removed as an arterial from the Austin Transportation Study project list and that it become a neighborhood collector as requested by Fern Bluff and Stone Canyon residents. He added that a resolution will be placed on the Council's June 26, 1997 agenda to exclude Wyoming Springs as part of this • r p oj ect. Tom Word gave a brief presentation on roads that need improvements. Mayor Culpepper opened the public hearing. Jim Boles, 2201 Hairy Man Road, said that the Transportation Committee of the Chamber of Commerce supported Mayor Culpepper's suggestion to remove Wyoming Springs from the plan. He added that Tommi Urbanski and Mr. and Mrs. Virg Rabb expressed their support of the sales tax increase for road improvements. Robert G. Griffith, 414 Dennis Drive, supported the %Z cent sales tax. He said that the City must continue to adjust to whatever happens because transportation needs of all types are needed. • Tom Armstrong, 3829 Royal Troon, representing Dell Computer, said that he and the Company supported the 1/2 cent sales tax increase. Keith Hickman, 1908 Shadowbrook, stated, " It is time to become pro-active with this issue." He endorsed the 1/2 cent sales tax increase. 246 June 17,1997 Dean Taylor, 101 West Old Settlers Boulevard, is building a house in Stone Canyon said he would like Round Rock to stay pro-active in addressing problems that come up. He added that he supports the sales tax increase. John Moman, 1701 Johnson Way, expressed his support of the '/z cent sales tax increase. Earl Hairston, 1902 Chestnut Circle, said as a member of Citizens for Good Government • he still remains opposed to increase the sales tax by y2 cent. He urged his neighbors not to support it if it goes on the ballot and vote no. He added that all endeavors whether they be "private,public, military, or non-profit" should start with a purpose. He also noted that the sales tax is the City's competitive edge and the Chamber's proposal needs further study. "The Transportation Plan and an economic forecast are necessary to make this proposal complete." He asked the Council to examine the most likely and worst case economic scenarios and to further study and shape the Chamber recommendation for Round Rock's benefit. Jean Cochran, 8501 Columbia Falls Drive, Fern Bluff Municipal Utility District President, said that the neighborhood wants Wyoming Springs designated as a 24 foot wide neighborhood collector and to support them with the Williamson County Commissioners on the m the 24 foot collector to what is designated • difference between the right-of-way from �ated as 124 foot right-of-way. The difference being made into hike and bike trails, and that the neighborhood collector not be developed further north than 1431 and further south than McNeil Road. She said that they did not want Wyoming Springs to become an extension of Loop 1 or SH45. Cliff Hodgins, 1310 Ray Berglund, said, "I was wondering what the hurry was here?"He added that the overall package seemed a little large. He expressed his opposition of the sales tax increase. Jean Cochran read a statement prepared by the Fern Bluff Neighborhood Association President Mary Ann Reap, "Round Rock can still be less taxing with new and better roadways. It can be less taxing on our minds, bodies, and souls as we travel these roads to and from home. Better roads, better driving, better living. One half cent sales tax increase, the only road to • travel." Phil Cozart, Chisholm Valley Neighborhood representative, expressed his support of the '/2 cent sales tax. Roy Krienke, 806 Lime Rock, expressed his support of the cent sales tax. Peter Drapes,Royal Troon in Forest Creek expressed his support of the'/Z cent sales tax. 247 June 17,1997 Karen Marquardt, 2509 Partridge Court, expressed several concerns and asked if hike and bike lanes were in the plan. Mayor Culpepper responded to her concerns. Betty Weeks, 1500 Greenfield, stated that the City need roads and supports the issue of bringing it before the voters. She added that she did not want her property tax to increase. • John Reynolds, 30 Meadowrun and Chairman of the Citizens for Good Government, expressed his opposition to the sales tax increase. Jim Boles said that it did not take a study to determine there are traffic problems in Round Rock and wants the citizens to have a chance to decide if a tax should be levied. Councilman Jose h expressed his concern of the V2 cent sales tax increase. - gerenipcpper-said, `By calling for this election, I believe this Council is practicing the purest form of Good Government; and that is the democratic process ofd`let the people decide'." There being no further public testimony,the public hearing was closed. ORDINANCES: 4.A. Consider an ordinance calling an election adding an economic development sales • tax of u to 1 cent and establishing the p z g_polhng places for the August 9, 1997 election. (First Reading) Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE ORDERING AN ELECTION TO BE HELD IN THE CITY OF ROUND ROCK, TEXAS, TO SUBMIT A PROPOSITION ON THE QUESTION OF THE ADOPTION OF AN ADDITIONAL SALES AND USE TAX UNDER THE PROVISIONS OF SECTION 4B OF THE DEVELOPMENT CORPORATION ACT OF 1979; MAKING PROVISIONS FOR THE CONDUCT OF THE ELECTION AND RESOLVING OTHER MATTERS INCIDENT AND RELATED TO SUCH ELECTION. MOTION: Mayor Pro-tem Palmer moved to adopt the ordinance. Councilman Stewart seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 248 June 17,1997 Mayor Culpepper announced that the second reading of the ordinance will be held on Monday, June 23, 1997 at 6:30 p.m. RESOLUTIONS: 5.A. Consider a resolution authorizing the Mayor to execute an agreement with the Williamson Count Election Office to administer the August 9 1997 election. • Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock wishes to use professional election services to administer the August,9, 1997 election, and WHEREAS, the Williamson County Elections Administrator has submitted a proposed Election Services Contract("Contract")to administer the August 9, 1997 election, and WHEREAS,the City Council desires to approve this contract with Williamson County, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute the Election Services Contract with the Williamson County Elections Administrator to administer the August 9, 1997 election, a copy of said Contract being attached hereto and incorporated herein for all purposes. RESOLVED this 17th day of June, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: • JOANNE LAND, City Secretary MOTION: Mayor Pro-tem Palmer moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. ADJOURNMENT: There being no further business, the meeting adjourned at 8:10 p.m. Respectfully Submitted, Xa4a-) Joanne Land,Assistant City Manager/ City Secretary 249 June 23, 1997' The Round Rock City Council met in Special Called Session on Monday, June 23, 1997 at 6:30 p.m. in the City Council Chamber, 221 E. Main Street. ROLL CALL: Those membersresent were Mayor Charles Culpepper, Ma or Pro-tem P �' Y Earl Palmer, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Councilman Robert Stluka was out of town on business. • Also present were Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. ORDINANCES: 3.A. Consider an ordinance calling an election adding an economic development sales 5 (-9 ON D tax of up to %2 cent and establishing the polling places for the August 9 1997 election Reading) A presentation concerning calling an election for adding an economic development sales tax of up to V2 cent was given at previous Council meetings. This ordinance establishes the polling places for an August 9, 1997 election to submit a proposition on the adoption of an additional sales and use tax with proceeds to be used for transportation improvements. Councilman Joseph thanked the Council for the compromise in narrowing the wording on the ballot. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE ORDERING AN ELECTION TO BE HELD IN THE CITY OF ROUND ROCK, TEXAS, TO SUBMIT A PROPOSITION ON THE QUESTION OF THE ADOPTION OF AN ADDITIONAL SALES AND USE TAX UNDER THE PROVISIONS OF SECTION 4B OF THE DEVELOPMENT CORPORATION ACT OF 1979; MAKING PROVISIONS FOR THE CONDUCT OF THE ELECTION AND RESOLVING OTHER MATTERS INCIDENT AND RELATED TO SUCH ELECTION. MOTION: Mayor Pro-tem Palmer moved to adopt the ordinance. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None Absent: Councilman Stluka ACTION: The motion carried unanimously. ADJOURNMENT: There being no further business,the meeting adjourned at 6:31 p.m. Respectfully Submitted, Jo e Land, Assistant City Manager/City Secretary 250 June 26,1997 The Round Rock City Council met in Regular Session on Thursday, June 26, 1997 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, • Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session June 12, 1997 and Special Called Session June 17; 1997. Councilman Stluka made corrections to the following statement in the minutes of June 17, 1997, "Mayer- Gulpeppe Councilman Stluka said, By calling for this election, I believe this Council is practicing the purest form of Good Government; and that is the democratic process of Eating voting - `let the people decide'." Mayor Culpepper said, "At the June 12, 1997 regular meeting, Mr. Blackwood said that nobody on this Council other than Mr. Bennett had been out to his house in the last year. I have • been there at least four times responding to complaints from his neighbors about abandoned vehicles and trash in his yard." MOTION: Councilman Joseph moved to approve the minutes as corrected. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: None PROCLAMATIONS: None PUBLIC HEARINGS: 251 iurie 26""' 997 I.A. Consider public testimony concerning amending Chapter 11 of the City of Round Rock Code of Ordinances (1995 Edition) Section 11.321, Off-Street Parking and Loading Space Requirements. Joe Vining made the staff presentation. This amendment is a result from discussions and concerns of the Downtown Neighborhood Planning Team. It provides for an • alternative compliance to the off-street parking requirement in an area historically utilized for parking,while providing restrictions to prevent the overbuilding of this.area. This ordinance will amend the off-street parking provision of Zoning Ordinance by adding Section 11.321 (3) and(4) to allow for on-street parking within certain commercially zoned areas of the Downtown Reinvestment Zone. After staff makes a few minor changes, that were brought up at the Planning and Zoning Commission meeting, an ordinance will be brought back to the Council in two weeks. Mayor Culpepper opened the public hearing. There being no public testimony, the public hearing was closed. PRESENTATIONS: 8.A. Consider a presentation concerning a proposed renewal of the Telephone • Franchise Agreement with Southwestern Bell. David Kautz made the staff presentation. Southwestern Bell provides local telephone service in the City of Round Rock. As part of the service Southwestern Bell occupies and uses City owned rights-of-way for which it pays the City a franchise fee. The fee is established under a franchise between the City and Southwestern Bell. The City is currently reviewing the renewal of the franchise agreement with Southwestern Bell and working on additional language to the current agreement. Changes that are being discussed are to remove the longer agreement term to a one year automatically renewable agreement. The phone company is also proposing a standard franchise agreement that will be used in negotiating with all Texas cities. The purpose of the one year renewal agreement is to allow for flexibility with regard to technological changes. It also leads to flexibility on the City's part as expected • competition enters into a community. The City also requested the option from Southwestern Bell to use their facilities for connecting fiber optic cable between City sites. The telephone franchise ordinance will be brought to the Council's next meeting for consideration. Kautz added that representatives of Southwestern Bell will also be at the meeting to answer questions that the Council may have. 252 June 26,1997 Mayor Culpepper asked if staff had spoken to the School District about a fiber optics link up with the City. This fiber link will provide communications in case of an emergency. Kautz said staff had contacted the School District and they did express an interest in being a part of this option but nothing was finalized at this point. 8.B. Consider a presentation concerning applying for grants with Texas Parks and • Wildlife for Texas Recreational Trails Fund Grant and the Texas Forest Service for an Urban Forestry Grant. Sharon Prete made the staff presentation. Staff would like to submit three grant applications. One is a Texas Recreational Trails Fund administered by the Texas Parks and Wildlife Department. The other two are Urban Forestry Grants sponsored by the Texas Forest Service. The Texas Recreational Trails Fund grant fund is for $60,000.00 which will be funded through G. O. Bond money and will focus on the addition of trails in Old Settlers Park at Palm Valley. The park master plan calls for an extensive trail system throughout the park. The Urban Forestry Grant, $10,000.00, to establish a tree farm at Old Settlers Park at Palm Valley. The City's participation in the Keep Texas Beautiful seedling program is providing 100 free saplings. The tree saplings will be Red Buds and Oak. • The second Urban Forestry Grant, $18,000.00, will create a position to manage the tree farm and provide educational community outreach program to children and neighborhood associations per the neighborhood plans. Mayor Pro-tem Palmer asked if the position will have employment requirements and will it be a full-time position. Prete said the position will require technical training and will start off as a part time position. ORDINANCES: 9.A. Consider an ordinance to establish a No Parking restriction along the east side of Jarrett Way, and along the north side of Michael Angelo Way from its intersection with Jarrett Way to a point 250 feet east of Jarrett Way. (Second Reading) Tom Word noted that there were no changes since the first reading of the,ordinance. • Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.1816, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, TO PROHIBIT PARKING ON A PORTION OF THE EAST SIDE OF JARRETT WAY AND ON A PORTION OF THE NORTH SIDE OF MICHAEL ANGELO WAY; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. 253 June 26,1997 MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.B. Consider an ordinance for a partial tax exemption for the historic property located at 204 E. Main Street (Eugene Quick). (Second Readings Joe Vining made the staff presentation. The City Council granted a three-week extension to the owner of 204 East Main Street to complete necessary improvements in order to qualify for historic tax abatement. The • improvements have not been completed. Vining recommended that this property be withdrawn from the list of properties staff recommended for partial exemption. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE GRANTING A PARTIAL EXEMPTIOM FROM AD VALOREM TAXES FOR A CERTAIN QUALIFIED HISTORICALLY SIGNIFICANT PROPERTY LOCATED WITHIN THE CITY LIMITS OF ROUND ROCK, TEXAS; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to withdraw 204 E. Main Street from the list of historic properties that qualify for a partial exemption from ad valorem taxes. Mayor Pro-tem Palmer seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph 254 June 26,1997 Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.C. Consider an ordinance amending Chapter 11 of the City of Round Rock Code of Ordinances (1995 Edition) Section 11.321, Off-Street Parking and Loading Space Requirements. made the staff presentation. He requested that this ordinance be (First Rea in" Joe Vining p q withdrawn, until the Council's next meeting, so staff can make all the corrections that were brought up. RESOLUTIONS: 10.A. Consider a resolution instructing City staff to begin the necessary process to remove Wyoming Springs from the General Plan as an arterial roadway and forward a request to ATS to remove Wyoming Springs from their transportation p1an. Tom Word made the staff presentation. At the Special Called City Council meeting on June 17, 1997, the Mayor announced that the City agreed with the request from the Fern Bluff Municipal Utility District to remove Wyoming Springs Drive north of RM620 from the City's General Plan and to request that ATS follow suit. This action will require a public hearing and action by other groups within the City. This resolution establishes the Council's intent and authorizes the staff to initiate the various steps necessary to amend both the City's General Plan and the Austin Transportation Study's Metropolitan Area Transportation Plan. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock has previously adopted the Round Rock General Plan 1990, ("Round Rock General Plan"), and . WHEREAS,the Round Rock General Plan includes a proposed arterial roadway designated as "Arterial 2",which is now know as Wyoming Springs, and WHEREAS,the Austin Transportation Study("ATS")has previously adopted the Austin Metropolitan Area Transportation Plan ("the ATS Plan") for transportation improvements for the Austin region, and WHEREAS, the ATS Plan includes the designation of Wyoming Springs Drive north of • FM 620 as a planned arterial roadway, and WHEREAS, the City Council now desires to amend both the Round Rock General Plan and the ATS Plan to remove Arterial 2/Wyoming Springs north of RM 620 from both plans as a proposed arterial,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Manager is directed to begin the process`to amend the Round Rock General Plan to remove Arterial 2 north of RM 620 as a proposed arterial roadway, and BE IT FURTHER RESOLVED, That upon completion of the aforesaid amendment,that the ATS be requested to remove Wyoming Springs north of RM 620 from the ATS Plan as a planned arterial roadway. RESOLVED this 26th day of June, 1997. Y 255 June 26;1997 CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 10.B. Consider a resolution authorizing the Mayor to execute an agreement with Porter Austin. Inc. for the re-roofing of the old Public Works Building Fire Station No 2 at South Blair. Tom Word made the staff presentation. The roof on the old Public Works Building/Fire Station is leaking in the shop area, parts department area, waterline maintenance area, as well as over the fire department and is beyond patching and repairing. If this work is not scheduled soon, there are concerns for future damage that will be beyond the cost of these quotes as well as damage to property within the buildings. Staff received three quotes to replace the roof at 300 South Blair Street. Porter Austin, Inc. submitted the lowest and best bid at $13,926.00. Staff examined their references and work and recommended award of the bid to Porter Austin,Inc. Mayor Culpepper read the following resolution.-10 RESOLUTION NO. WHEREAS,the City of Round Rock desires to hire a contractor for the re-roofing of the old Public Works Building,Fire Station No. 2 at South Blair, and WHEREAS,Porter Austin, Inc. has submitted an agreement to provide said re-roofing, and WHEREAS,the City Council desires to enter into said agreement with Porter Austin, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Porter Austin, Inc., for the re-roofing of-the,old Public Works Building, Fire Station No. 2 at South Blair, a copy of said agreement being attached hereto and incorporated herein for all purposes. 256 June 26,1997 RESOLVED this 26th day of June, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.C. Consider a resolution authorizing the Mayor to execute an engineering services • contract for a schematic for the extension of Park Valley Drive and modifications to RM 620 at Round Rock Hospital. Tom Word made the staff presentation. Access into and out of the Columbia/St. David's Round Rock Hospital continues to be a problem and concern of the residents. Staff studied this concern and recommended an extension of Park Valley from Wyoming Springs across to Oakwood behind the hospital would provide alternate access and relieve the access concern. There are also some options to improve the safety of RM 620 in the vicinity of the hospital that need to be evaluated. A contract was negotiated with the engineering firm of Rodriguez &Huggins, Inc. to provide the required professional services, at a cost not to exceed$29,796.20 and should be completed by September 30, 1997. Staff recommended approval of the contract. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock desires to retain engineering services for a roadway schematic for Park Valley Drive, a Round Rock Hospital traffic study, and alternatives and schematics for improvements to RM 620, and WHEREAS, Rodriguez&Huggins,Inc. has submitted an agreement to provide said services, and 257 June 26,.1997 WHEREAS,the City Council desires to enter into said agreement with Rodriguez & Huggins,Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Rodriguez&Huggins,Inc., for a roadway schematic for Park Valley Drive, a Round Rock Hospital traffic study, and alternatives and schematics for improvements to RM 620, a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 26th day of June, 1997. • CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.D. Consider a resolution authorizing the Mayor to execute an advance funding agreement with the Texas Department of Transportation for McNeil Road and Mays Street sidewalk projects and authorization to escrow $2,306.74 for projects. Tom Word made the staff presentation. The Austin Transportation Study Policy Advisory Committee authorized the use of $380,000.00 in Federal Surface Transportation Program funds for the construction of a project on McNeil Road at County Road 172, and for sidewalks on North Mays Street. This Advance Funding Agreement prepared by the Texas Department of Transportation establishes the rules and procedures for the expenditure of these funds. The agreement also establishes an escrow requirement to cover TxDOT costs which is estimated at $2,306.74. This -is 2% of the construction cost plus TxDOT's indirect cost which they are required by law to add to the contract for the two projects. Staff recommended approval of this agreement. Mayor Culpepper read the following resolution., RESOLUTION NO. t, 258 June 26,1997 WHEREAS, Commission Minute Order 102542 authorizes the Texas Department of Transportation("TxDOT")to undertake and complete highway improvements generally described as Sidewalk Construction and Roadway Safety Improvements in the City of Round Rock; and WHEREAS, TxDOT requires the City to participate in said improvements by funding a portion of the improvements; and WHEREAS, TxDOT has submitted an Advance Funding Agreement for Surface Transportation Program for the McNeil Road and Mays Street sidewalk projects; and WHEREAS, the City wishes to enter into said agreement, and to authorize the escrow of • $2,306.74 for the project;Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Advance Funding Agreement for Surface Transportation Program with TxDOT for the McNeil Road and Mays Street sidewalk projects, and to authorize the escrow of$2,306.74 for the proj ects. RESOLVED this 26th day of June, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution once get an order. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.E. Consider a resolution for the approval of revised contracting procedure for pro-jects involving federal funds.- Tom Word made the staff presentation. The projects on McNeil Road at County Road 172 and for the Mays Street sidewalks will utilize federal funds for construction. The use of federal funds requires the modification of our contracting procedures for these projects. The changes involve bidding procedures as well as requirements for the use of Disadvantaged Businesses and numerous EEO requirements. Staff and the City Attorney reviewed.the procedures and recommended the adoption of these contract procedures for Federal-Aid.transportation projects. 259 June 26,1997 Mayor Culpepper read the following resolution,.,, ; RESOLUTION NO. WHEREAS,the City of Round Rock desires to undertake several projects that are funded, in part,with federal money, and WHEREAS, federal law requires the City to observe certain procedures in the competitive bidding process, and WHEREAS,the federal bidding procedure requirements are consistent with the laws of the State of Texas,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the contracting procedures attached hereto as Exhibit"A" are hereby approved for projects involving federal funds. RESOLVED this 26th day of June, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.F. Consider a resolution approving_a supplemental agreement to the en ing eering contract with Rodriguez and Huggins, Inc. for McNeil Road/County Road 172 improvements. Tom Word made the staff presentation. The Advance Funding Agreement with the Texas • Department of Transportation (TxDOT) establishes the TxDOT specifications and standards be used for the two projects covered by the Agreement (McNeil Road at County Road 172 and Mays Street sidewalks). The previously established contract with Rodriguez and Huggins, Inc. required that they use City specifications and standards for the McNeil Road project. This supplemental agreement to the engineering services contract changes the scope of services to require TxDOT specifications and standards, and to increase the payment to Rodriguez and 260 June 26,1997 Huggins, Inc. by $3,335.83 to compensate for the changes required in the design of the project. Staff recommended approval of Supplemental Agreement No. 1. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock, on March 27, 1997, entered into a contract ("Contract")with Rodriguez&Huggins, Inc. for engineering services for improvements to McNeil Road at County Road 172, and WHEREAS,Rodriguez &Huggins,Inc. has submitted Supplemental Agreement No. 1 to the Contract to modify the scope of the project, as more particularly described in the attached Supplemental Agreement No. 1, and WHEREAS,the City Council desires to enter into said Supplemental Agreement No. 1 to the Contract with Rodriguez&Huggins,Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Agreement No. 1 to the Contract with Rodriguez &Huggins, Inc.,to modify the scope of the project, as more particularly described in the attached Supplemental Agreement No. 1 RESOLVED this 26th day of June, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary pp MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 10.G. Consider a resolution authorizing the Mayor to execute an engineering contract for a right turn lane at Chisholm Trail and Sam Bass Road. Tom Word made the staff presentation. In developing the list of projects for the $5 million in Certificates of Obligation recently sold by the City, two projects were identified on Sam Bass Road. Six engineering firms provided a statement of interest to perform the design work necessary for the proposed work on 261 June 26,1997 4 Sam Bass Road. After a review and evaluation of the statements of interest from the various firms responding, Martinez, Wright & Mendez was selected as the best firm for this particular project for the amount of$86,030. The estimated cost of the project is between $650-700,000 for all of the work. Staff recommended, Martinez, Wright&Mendez for the project. • Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock desires to retain engineering services for improvements to Sam Bass Road, and WHEREAS,Martinez, Wright&Mendez, Inc. has submitted an agreement to provide said services, and WHEREAS,the City Council desires to enter into said agreement with Martinez, Wright &Mendez, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Martinez, Wright&Mendez, Inc., for improvements to Sam Bass Road, a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 26th day of June, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary i MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. 10.H. Consider a resolution authorizing the Mayor to enter into a contract for publication of official City notices. (Tabled 6/12/97) Joanne Land made the staff presentation. As set out by the City Charter, the Council must designate a newspaper of"general circulation" as the official publication for all required notices. 2 6 ,2 June 26,1997 The City currently places all required notices such as public notices, ordinance captions and notice to bidders in the ROUND ROCK LEADER., Employment ads and other notice to bidders as well as ads are placed in the AUSTIN AMERICAN STATESMAN because of wider circulation. This arrangement works well for all concerned. The staff and the ROUND ROCK LEADER have always enjoyed a very professional relationship and worked closely to ensure that all required notices have been published in a timely and proper manner. Staff recommended that the current arrangement continue and the Council enter into an agreement designating the ROUND ROCK LEADER as the official publication as well as to continue to place other items in the AUSTIN AMERICAN STATESMAN. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, Section 13.02 of the Home Rule Charter for the City of Round Rock, Texas, provides that the Council shall designate a public newspaper of general circulation in the City as official publication for legal notices; and WHEREAS,the Round Rock Leader is a public newspaper of general circulation in the City; and WHEREAS, the Council is desirous of designating the Round Rock Leader as the official publication of the City;Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, • That the Round Rock Leader is designated as the official publication of the City and all ordinances,notices and any other matter required to be published shall be published therein; and BE IT FURTHER RESOLVED that the Council hereby authorizes the Mayor to execute a one year contract with the Round Rock Leader to provide the required services at its normal and usual rates. RESOLVED this 12th day of June, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka _ Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper 263 June 26,1997 Noes: None ACTION: The motion carried unanimously. 10.I. Consider a resolution awarding a bid for drainage and site work at Old Settlers Park at Palm Valley snorts fields. Sharon Prete made the staff presentation. Seven bids were • received for drainage and site work at Old Settlers Park at Palm Valley sports fields. Staff recommended award of the bid to Reconstruction Specialist Company in the amount of $390,829.06. This project came in well under the estimated budget of$500,000.00. Mayor Culpepper asked if the Fall Baseball Leagues will be affected by this project. Prete said that there will be some inconveniences in some of the areas and staff will work around those programs. The majority of the work will be done in undeveloped areas. The only areas that will be affected will be the second field for Pony Colt and the soccer fields. Participants of the Soccer Program were contacted and informed that they would not be able to use the fields in the Fall. Councilman Morgan asked if this project would accommodate all the future build out in the Park. Prete said it would accommodate all sports fields only and not the Tennis Center or the • Recreation Center. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for site grading improvements for sports fields at the Old Settlers Park at Palm Valley, and WHEREAS,Reconstruction Specialist Co. has submitted the lowest and best bid, and WHEREAS,the City Council wishes to accept the bid of Reconstruction Specialist Co., Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with Reconstruction Specialist Co. for site grading improvements for sports fields at the Old Settlers Park at Palm Valley, a copy of said contract being attached hereto and incorporated herein for all purposes. RESOLVED this 26th day of June, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan 264 June 26,1997 Councilman Stewart Mayor,Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: None DISBURSEMENTS: 12.A. Consider payment to Austin Architecture Plus Inc. for the Public Works Maintenance Facility in the amount of$14.000.34. 12.B. Consider payment to Craig, Sheffield & Austin, Inc. for the expansion of the Water Treatment Plant in the amount of$457.089.00. 12.C. Consider final payment to M.W. Morgan Construction for the renovation and Mansion of the Central Fire Station in the amount of$500.00. 12.1). Consider final payment to TMI Coatings. Inc. for repainting the North 81 Water Tank in the amount of$51,920.00. MOTION: Mayor Pro-tem Palmer moved to approve the disbursements. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman an Mor Y g Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka was out of the room when the vote was taken. ACTION: The motion carried unanimously. NEW BUSINESS: None OLD BUSINESS: None I 265 June 26,1997 CITY MANAGER'S REPORT: Bob Bennett said that the City was one week away from finishing the brush pickup. He thanked the•customers of Round Rock for being patience during this time. Their patience saved the City a considerable amount of money because only $100,000 was used for brush pickup. He noted that everybody's brush from the storm will be picked up if their name is on the list at Public Works. He also noted that the budget is in process now and about three-fourths complete. The budget will be submitted to the Council on August I" and staff will be ready to have a work session with the Council after that date. Mayor Culpepper announced that for brush pick up residents that call before July lst will have their brush picked up at no charge and for calls that are received after July 1"there will be a charge for a brush pick up. COUNCIL COMMENTS The Council encouraged everyone to attend the 4' of July celebration at Old Settlers Park at Palm Valley. There will be fireworks, concert, and free watermelon served by the Council. They also congratulated Councilman Stluka and his wife, Emily on their wedding anniversary. Councilman Joseph said that for those Councilmembers who had not turned in their request to participate in the Frontier Days parade, the parade committee is requesting that information as soon as possible. Mayor Culpepper thanked the Public Safety personnel for the job they. did earlier in the day at the traffic accident on the Interstate. He also asked that a letter of thanks be sent to the neighboring communities that helped with the accident and to Wal-Mart and Albertson's for the refreshments they contributed for the emergency personnel. ADJOURNMENT: There being no further business, the meeting adjourned at 7:38 p.m. Respectfully Submitted,x "�,,/ Qw", anne Land,Assistant City Manager/ City Secretary 266 July 10,1997 The Round Rock City Council met in Regular Session on Thursday, July 10, 1997 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. City Manager Bob Bennett was out of town due to a death in the family. APPROVAL OF MINUTES: Special Called Session June 23, 1997 and Regular Session June 26, 1997 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: Jackie Duncan, 61 Family Circle, Hutto, expressed her concern regarding the removal of a directional sign for the First Assembly of God Church and a for sale sign that advertised the sale of the church. The signs were pick up by the City's Code Enforcement Officer. She said she drove around Round Rock and saw many off premise signs similar to the Church's or even �! larger. She said that she was not asking for all the illegal'signs to be removed but that there is a time when a church or business needs to put a sign up in a place that allows the public to know where they are located. She asked permission for the church sign and the for sale sign to be allowed back on Sam Bass Road until the church property sells. 267 July 10,1997. :. .Mayor Culpepper informed Ms. Duncan that the Council has an agreement with the realtors that their signs can be placed out at 5:00 p.m. on Friday and removed by 8:00 a.m. on Monday. The Council can not grant permission to allow the church sign and the for sale sign in the right-of-way because it would be a violation of the City Code and any signs that are placed • illegally will be removed. PROCLAMATIONS: 6 A Consider6 A Consider aproclamationproclaiming Parks and Recreation Month. Mayor Culpepper read the appropriate proclamation and presented it to Sharon Prete, Director of Parks and Recreation. Prete thanked the Council for the proclamation and noted that this year's 4th of July Fireworks event was again a successful celebration. She thanked Joe Reiter of Southwestern Bell who she said is her first contact annually in terms of working out a corporate sponsorship. PRESENTATIONS: None PLIC HEARINGS: None ORDINANCES: • 9.A. Consider an ordinance renewing the Southwestern Bell Franchise First Readin g S(� David Kautz made the staff presentation. The City grants a franchise to Southwestern Bell Telephone to use„City-owned right of ways in providing telephone service within the City of Round Rock. Southwestern Bell desires to renew the agreement with the City and, as discussed with the Council at the last meeting, two changes to the franchise agreement are proposed: 1. The agreement would be an automatically renewable, one-year agreement. (The previous agreements were five-year agreements.) 2. The City requested the option of using Southwestern Bell's facilities which includes poles and inner ducts for City-owned fiber optic cable'`and communications installation. • As staff indicated at the last meeting, the City has the opportunity in the future to participate in a configuration with the School District, if we desire to do so. This agreement does not preclude that, however, the School District would be responsible for any cost incurred in such a venture with the City. Additionally, staff had some concern regarding the length of time that the City would be permitted,under this agreement,to use the pole attachments. Staff is working with Southwestern 268 July 10,1997 Bell in an attempt to find mutual agreeable language regarding this concern. That language will be completed by the second reading of the ordinance. Staff recommended approval of the first reading of the ordinance. Kautz added that Sandra Lewis and Joe Reiter of Southwestern Bell were present to address questions that the Council may have. Sandra Lewis said as a manager she handles the franchises for all the cities and Joe Reiter • is the local representative. She added that she did not have a presentation to make but wanted to relay that Southwestern Bell values the community relations it has with Round Rock and would answer any questions the Council had. Mayor Culpepper read the caption of the'ordinance. ORDINANCE NO. AN ORDINANCE WHEREBY THE CITY OF ROUND ROCK, . TEXAS, AND SOUTHWESTERN BELL TELEPHONE COMPANY AGREE TO AMEND ORDINANCE NO. 2558 TO PROVIDE FOR A LONGER TERM AND TO ADD TERMINATION AND OTHER PROVISIONS AS A RESULT OF THE CHANGES MADE BY THE PUBLIC UTILITY REGULATORY ACT OF 1995, 74TH LEG., R. S. CH, 231, TEX. SESS. LAW SERV. 2017 (VERNON) (TO BE CONDIFIED AS TEX. REV. CIV. STAT. ANN. ART. 1446C-0); PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Stewart moved to adopt the ordinance. Councilman Joseph • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 9.B. Consider an ordinance amending Chapter 11 of the City of Round Rock Code of Ordinances (1995 Edition) Section 11.321. Off-Street Parking and Loading Space Requirements (First Reading) (Withdrawn 6/26/97 Joe Vining made the staff presentation. This ordinance will affect all the properties located within the Downtown Reinvestment Zone which are zoned C-1 (General Commercial) and are adjacent to streets with rights-of-way eighty (80) feet wide or greater, other than Round Rock Avenue, Mays Street, and South Lampasas Street from Bagdad 269 July 10,1997 Street to the alleyway between Bagdad Street and East Main Street. Those properties will be permitted to utilize the rights-of-way for on-street parking spaces to meet the City's parking requirements. Vining outlined the conditions'that"must die met in order to utilize the rights-of- way for parking spaces. • Councilman Morgan asked if Section 3.b.(v) would allow a concrete treatment that gave it the look of brick pavers. Vining said it would. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 11, SECTION 11.321, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, BY PROVIDING FOR EXCEPTIONS TO OFF-STREET PARKING REQUIREMENTS, BY PROVIDING FOR ON-STREET PARKING REQUIREMENTS, PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Stluka moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Stluka moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilwoman Chavez seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph 270 July 10,1997 Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.C. Consider an ordinance appointing the Early Ballot Board judge and alternate judge and adding additional early voting polling_places for the August 9 1997 Z2 cent sales tax • election. (First Reading) Joanne Land made the staff presentation. John Willingham, Williamson County Elections Administrator, asked that the Council consider an ordinance adding additional countywide early voting polling places for the August 91' election. By doing so, if one of our citizens happens to be in another part.of the County and wishes to vote he will have that opportunity. Also, when the ordinance was approved calling the August 9"' election, Willingham did not have the names of the Early Voting Ballot Board Judge and Alternate Judge. So the Council needs to designate Susie Stublar as the Early Voting Ballot Board Judge and Norma Harris as the Alternate Judge. Staff recommended approval. Mayor Culpepper read the caption of the ordinance. • ORDINANCE NO. AN ORDINANCE APPOINTING AN EARLY VOTING BALLOT BOARD JUDGE AND ALTERNATE JUDGE, AND ADDING ADDITIONAL EARLY VOTING POLLING PLACES FOR THE AUGUST 9, 1997 SALES TAX ELECTION; PROVIDINIG FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. MOTION: Councilman Joseph moved to adopt the. ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 271 } July 10,1997, MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. RESOLUTIONS: 10.A. Consider a resolution authorizing the Mayor to execute an agreement for asbestos abatement for demolition of a four unit apartment building at 205 East Liberty Jim Nuse made • the staffresentation. The four ur umt two-story apartment project behind the Library was to be demolished for the expansion of the Library. Asbestos was discovered in the vinyl flooring and textured ceilings.. Five quotes were received on June 17, 1997 for the abatement of the asbestos. Sierra Environmental Solutions submitted the lowest and best bid at $6,420. Staff recommended award of the bid to Sierra Environmental Solutions. Nuse added that the former Fire Station/City Hall/PARD Building, and existing Library will have to go through the same process because asbestos was also discovered in the roofing material. The total estimated cost of the asbestos abatement for the Library Project is $65,105.00. Mayor Culpepper read the following resolution. • RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional services to provide asbestos abatement for the demolition of a four-unit apartment building at 205 E. Liberty, and WHEREAS, Sierra Environmental Solutions has submitted an agreement to provide said services, and WHEREAS,the City Council desires to enter into said agreement with Sierra Environmental Solutions,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Sierra Environmental Solutions for professional services to provide asbestos 272 July 10,1997 abatement for the demolition of a four-unit apartment building at 205 E. Liberty, a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 10"'day of July, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 10.13. Consider a resolution authorizing the Mayor to execute an agreement for additional engineering services to provide for the design of drainage improvements for Mesa Ridge Subdivision. Jim Nuse made the staff presentation. The original design of drainage improvements for the Mesa Ridge Subdivision was done through a Letter of Authorization (LOA). The LOA was to investigate the feasibility of a project to resolve the drainage problem behind Robertson Elementary School. Once the initial report was done Baker-Aicklen prepared plans to bid on the project. This agreement is to pay for the preparation of the plans for the project. The additional cost of the service is $3,500. Staff recommended approval. Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS, the City of Round Rock desires to retain additional engineering services for the design of drainage improvements for the Mesa Ridge Subdivision, and WHEREAS,Baker-Aicklen&Associates,Inc. has submitted an Additional Services Authorization to provide said services, and WHEREAS, the City Council desires to approve said Authorization with Baker-Aicklen &Associates, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL'OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and.directed to execute on behalf of the City an Additional Services Authorization with Baker-Aicklen&Associates,Inc., for the design of 273 1 July 10,1997 drainage improvements for the Mesa Ridge Subdivision, a copy of said authorization being attached hereto and incorporated herein for all purposes. RESOLVED this 10'b day of July, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: • JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. 10.C. Consider a resolution authorizing the submittal of a grant application to the Texas Parks and Wildlife Department for the Texas Recreational Trail Grant Sharon Prete made the staff presentation. This resolution will allow for the submittal of a grant application to the Texas Parks and Wildlife Department for the Texas Recreational Trail Grant to construct approximately 1 to 2 miles of 8 foot wide concrete trail along the creek area that will provide greater access to Old Settlers Park at Palm Valley. This will be a matching fund grant, $30,000 from the City and$30,000 from the Texas Parks and Wildlife Department. Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS,the Texas Parks and Wildlife Department has grant funds available to cities through the Texas Recreational Trails Grant, and WHEREAS,the City Council wishes to make application for the available grant funds to construct approximately 1 -2 miles of an 8 ft. wide concrete trail in Old Settlers Park at Palm Valley that will provide greater access to the park,Now Therefore BE IT RESOLVED BY THE.COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, I. That the City of Round Rock hereby certifies that the matching share for this application in the amount of$30,000.00 is readily available at this time. II. That the Mayor is hereby authorized and directed to make the necessary application for the above-described grant. 274 July 10,1997 RESOLVED this 10`h day of July, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Morgan • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.D. Consider a resolution authorizing the submittal of a grant application to the Texas • Forest Service for an Urban Forestry Grant to construct a tree farm. Sharon Prete made the staff presentation. This resolution will allow for the submittal of a grant application to the Texas Forest Service for an Urban Forestry Grant to construct a tree farm. The City is participating in the Let's Grow Trees program offered through the Keep Texas Beautiful Council. Next January the City will receive 100 saplings hat will need managed care until planted. The City will continue to participate in this and other programs. In addition to an outdoor area for trees a structure for a greenhouse is also planned if the funds are approved. The grant request is for $10,000. In response to Mayor Pro-tem Palmer's question, Prete said that the area for the tree farm will be 1/2 acre and the greenhouse will be 14 feet by 96 feet. • Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the Texas Forest Service has grant funds available to cities through the Urban Forestry for Public Outreach Grant;and - WHEREAS,the City Council wishes to'make application for the available grant funds to establish a tree farm at Old Settler's Park at Palm Valley,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, I. ; July 10,190 275 That the City of Round Rock hereby certifies that the matching share for this application in the amount of$5,000.00 is readily available at this time. That the Mayor is hereby authorized and directed to make the necessary application for the above-described grant. RESOLVED this 10'day of July, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer 'Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.E. Consider a resolution authorizing;the submittal of a grant application to the Texas Forest Service for additional funds from the Urban Forestry Grant to establish a position to manage the tree farm and provide community outreach programs Sharon Prete made the staff presentation. This resolution will allow for the submittal of a grant application to the Texas Forest Service for additional funds from the Urban Forestry Grant to establish a position to manage the tree farm and provide community outreach programs. The funds would be to support the employment of a person for half a year. The position will require educational experience in tree preservation. The grant request is for$18,000. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the Texas Forest Service has grant funds available to cities through the Urban Forestry for Public Outreach Grant, and WHEREAS,the City Council wishes to make application for the available grant funds to establish a position to manage the tree farm at Old Settler's Park at Palm Valley and to provide community outreach programs,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, I. 276 July 10,1997 That the City of Round Rock hereby certifies that the matching share for this application in the amount of$9,000.00 is readily available at this time. II. That the Mayor is hereby authorized and directed to make the necessary application for the above-described grant. RESOLVED this 10"'day of July, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas • ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper . Noes: None ACTION: The motion carried unanimously. 10.17. Consider a resolution authorizing the Mayor to execute a mutual aid agreement with Travis County Emergency Services District No. 2. Lynn Bizzell made the staff presentation. The City of Round Rock, in conjunction with the Travis County Emergency Services District No. 2, which is Pflugerville, drafted a mutual-aid agreement for emergency services. The agreement is needed for responses outside our districts when the Travis County Emergency Services District No. 2 assists our City. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, Chapters 418 and 791 of the Texas Government Code, V.T.C.A., authorize local governments to enter into agreements with one another to perform governmental functions and services, and WHEREAS, the City of Council has determined that it would be beneficial to the citizens of the City to secure the benefits of mutual aid from nearby fire departments for fire protection and emergency services, and . WHEREAS,the Travis County Emergency Services District No. 2 has offered to enter into an Agreement for Mutual Aid with the City; and WHEREAS, the Council wishes to enter into said Agreement with the Travis County Emergency Services District No. 2,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, i x 277 July 10,1997 That the Mayor is hereby authorized and directed to execute on behalf of the City an Agreement for Mutual Aid with the Travis County Emergency Services District No. 2 for fire protection and emergency services, a copy.-of said'Agreenent being attached hereto and incorporated herein for all purposes. RESOLVED this 106'day of July, 1997. CHARLES.CULPEPPER,Mayor City of Round Rock, Texas • ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: None DISBURSEMENTS: 12.A. Consider payment to Craig„ Sheffield & Austin Inc for the expansion of the Water Treatment Plant in the amount of$314,232.00. 12.B. Consider payment to T. F. Harper Construction Co. for the Police Department Addition and Remodel in the amount of$30,346.14 12.C. Consider payment to Pittencrieff Communications Inc. PCI for a System Control and Data Acquisition SCADA) System in the amount'd$103,277.98. • MOTION: Councilman Joseph moved to approve the disbursements. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer 278 July 10,1997 Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • NEW BUSINESS: None OLD BUSINESS: None CITY MANAGER'S REPORT: Joanne Land informed the Council that August is the usual month that staff discusses the budget with the Council during a Work Session. She added that Sarah Hutchinson of Watson Wyatt will make an hour presentation on the results of the Compensation and Performance Study. Councilman Stluka asked how the Compensation Study would fit into the budget. Land said the staff will know more after the Department Heads discuss the budget before it is submitted to the Council on August 1st. Mayor Culpepper asked the Council to look at their calendars and see if August 15th or • August 22nd will be better for their schedule and then contact Joanne Land by tomorrow. COUNCIL COMMENTS: The Council wished Councilman Stewart a Happy Birthday. Councilman Morgan thanked Southwestern Bell and the Parks and Recreation Department for a "super" job on the 4th of July Fireworks Celebration and Mayor Pro-tem Palmer for coming up with the idea. Councilman Stewart, Mayor Pro-tem Palmer, Councilwoman Chavez, and Councilman Joseph wished Sharon Prete an early Happy Birthday. Her birthday is July 19th. Mayor Pro-tem Palmer congratulated the Parks and Recreation Department for a "great" 4th of July Celebration. He added that he can't get over how big it has gotten. • Councilwoman Chavez reminded everyone about the Frontier Days celebration and parade on Saturday, July 12th. Councilman Joseph said that the Frontier Days Parade will begin at 9:00 a.m. in downtown. He will ride in the parade with his grandson, James. 279 July 10,1997 Mayor Culpepper informed Councilman Joseph that he and other members of the Council had not received their applications to become�'�m embes of Concerned Citizens for Better Government. EXECUTIVE SESSION: 17.A. Executive Session as authorized by 8551.071 Government Code related to • pending or contemplated litigation, to wit: Frances Stephen Camp, Plaintiff vs Eloise Edward Lock, et al. Defendants. The Council entered into Executive Session at 7:43 p.m. and adjourned back into regular session at 7:50 p.m. ACTION RELATIVE TO EXECUTIVE SESSION• 18.A. Consider discussion and/or action related to pending litigation, to wit: Frances Stephen Camp.Plaintiff vs. Eloise Edward Lock, et al Defendants MOTION: Councilman Stluka moved to accept the settlement offer that was put forward by mediation. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. ADJOURNMENT: There being no further business, the meeting adjourned at 7:50 p.m. Respectfully,Submitted, • Joanne Land,Assistant City Manager/ City Secretary 280 July 14,1997 The Round Rock City Council met in Special Called Session on Monday, July 14, 1997 at 12:00 Noon in the City Council Chamber, 221 E. Main Street. ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Rod Morgan, Councilman Rick Stewart, and Councilwoman Martha Chavez. Councilman Robert Stluka and Councilman Jimmy Joseph were out of town on • vacation. Also present were City Manager Bob Bennett and Assistant City Manager/City Secretary Joanne Land. RESOLUTIONS: 3.A. Consider a resolution authorizing the Mayor to execute an agreement for the construction of a traffic light on Louis Henna Boulevard at the Target/Wal-Mart Intersection. Tom Word made the staff presentation. Two bids were received and opened on July 14, 1997 for the construction of a traffic light on Louis Henna Boulevard at the Target/Wal-Mart intersection. Austin Traffic Signal Construction Company submitted the lowest and best bid at $43,000. Staff recommended award of the bid to Austin Traffic Signal Construction Company. Mayor Culpepper read the following resolution: RESOLUTION NO. • WHEREAS,the City of Round Rock has duly advertised for bids for the construction of a traffic light on Louis Henna Boulevard at the Target/Wal-Mart intersection, and WHEREAS,Austin Traffic Signal Construction Company has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Austin Traffic Signal Construction Company,Now Therefore, BE IT RESOLVED BY THE COUNCIL FO THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with Austin Traffic Signal Construction Company for the construction of a traffic light on Louis Henna Boulevard at the Target/Wal-Mart intersection, a copy of said contract being attached hereto and incorporated herein for all purposes. RESOLVED this 14`h day of July, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Stewart moved to approve .the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer 281 July 14,1997 Councilwoman Chavez Mayor Culpepper Noes: None Absent: Councilman Stluka • Councilman Joseph ACTION: The motion carried unanimously. ADJOURNMENT: There being no further business,the meeting adjourned at 12:02 p.m. Respectfully Submitted, lal� Joanne Land,Assistant City Manager/ City Secretary 282 July 24,1997 The Round Rock City Council met in Regular Session on Thursday, July 24, 1997 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, • Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session July 10, 1997; Special Called Session Jul 14, 1997 Mayor Pro-tem Palmer inquired if the minutes were correct in that the Recreation Trail Grant was for the construction of 1 to 2 miles of 8 foot wide concrete trail. Joanne Land responded that the minutes were correct. MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: Sharon A. Cobb, 2307 Loquat Lane, expressed her concern with the proposed route for SH-130. As proposed the road would be within two blocks of her home in the South Creek Subdivision. She also expressed concern of the air pollution that truck traffic would create and the health problems that would result from it. She added that she was not aware of this plan until she attended the Texas Department of Transportation public hearing on July 17,' at Hopewell Middle School. She asked the Council to consider moving the proposed highway somewhere else besides two blocks from her home. 283 JY 24. July 1997 Mayor Culpepper informed members of the audience, who were present to address SH- 130, that he asked the City Manager-oto prepare'`a presentation on the history of the proposed highway, current status, and available alternatives. The information will be relayed at a meeting of the Homeowners Associations or individual groups affected by this road. He added that every possible means will be used to notify residents on the status of the road. Mayor Culpepper explained that SH-130 was not a Round Rock road but rather a State Highway that was going through Round Rock. He added, "We don't call the shots on this project. We were told to start reserving right-of-way about 10 years ago or so in that general area. We were informed that the highway will be built because it was needed and there was nothing out there at that time so that's- what we did." David Mallon, 1841 Chino Valley, spoke on behalf of the residents in Round Rock Ranch Subdivision and surrounding subdivisions. He said that most of the residents are for an alternative route for the road and are not opposed to SH-130 in general but, what originally seemed to be a good plan for the road years ago when there was no development beyond South Creek, except for a few rural homes and a few homes in far Forest Creek, was not a good plan now because of the unforeseen growth that has occurred in that area the past few years. Development around the proposed route includes an established and proposed school as well as hundreds of homes within a few thousand feet of the route. Concerns expressed from the residents are that there will be hazardous cargo including rail and truck going through the neighborhoods as well as the overall disruption of a major highway development. He asked the Council not to rush into a commitment on the current route, to keep an open mind in considering alternate routes, and to support the wishes of the local residents. The residents want to meet with the Council and City staff to help them understand their positions and to help develop a highway that is of maximal future value for everyone in Round Rock. They also feel that the support of the City can influence how the road will be developed. • Mayor Culpepper pointed out that a cross section of the highway has not been designed so the details of how it's going to be built or what it is going to look like is not known. Currently,ATS (Austin Transportation Study) approved a MIS (Major Investment Study) to look at the environmental effect and to study all the aspects of the highway. The study will take at least a year or so to complete. 284 July 24,1997 Felix Leonardi, 2904 Winchester Drive, Vice-President of the Round Rock Ranch Homeowners Association, expressed his concern with the proposed route for SH-130. He asked the Council to look at alternate routes for the proposed road that would allow the City to grow without having an impact on the residents or environment and to continue the communications with the residents. • Anne-Marie Henson, 1003 Rolling Ridge, expressed her concern of the proposed SH-130 route being in such close proximity to her home in the Rolling Ridge Subdivision. She said'she understood the need for an alternate route for IH-35 but asked why the Council allowed residential development so close to the proposed right-of-way and why there were no alternate routes through the Round Rock area like there were in Georgetown, Pflugerville, and Austin. She asked for the Council's help in moving the route farther east from the Rolling Ridge Subdivision. Mayor Culpepper explained that when the City was informed about the plan TxDOT had for Mokan, the City started reserving the right-of-way and creating the corridor for the proposed road and other cities didn't. That is why there are not alternate routes in Round Rock. Mayor Pro-tem Palmer added that the developers specifically developed around the proposed right-of-way. Kathy Mellichamp, 2008 Lantana, spoke on behalf of the residents in Chandler Creek, Hidden Acres and Apache Oaks Subdivisions. She relayed the residents concern of the proposed widening of FM 1460 to five lanes by the County and of the increase traffic it could create as an alternate route for IH-35 to Georgetown. She added that the area could use some improvements like a traffic light or a shoulder on portions of FM1460 but not a five lane road. She asked for the Council's support regarding their concern even though they are outside the city limits of Round Rock. Mayor Culpepper said that he received a call from an individual who was opposed to SH130 and that she and her husband were not going to vote for the Y2 cent sales tax because of • the road. He pointed out that SH-130 was going to be built regardless of how it is paid for. It may be through property or sales tax. The proceeds of the %2 cent sales tax increase is for the benefit of other projects and not just one. Councilman Morgan made the following statement, "I attended the public hearing held by TxDOT last week and it was hard to sleep after that meeting because of some of the things that r: 285 July 24,1997 were said. I had the opportunity to meet with Mr. Mallon and we had a good conversation with Mayor Pro-tem Palmer. I just want to say that this Council is as sensitive to the needs of the citizens of Round Rock as they can be. We all have been here a long time. You talk about the small town of 49,000. I talk about the small town of 6,000. I talk about McNeil Road when it was a two lane pothole road that is now four lanes. I wish it was five lanes with one lane being a turn lane because it would be safer and have less accidents. I think about RM620 as a curvy two lane very dangerous road to drive. I think about Gattis School Road when it was difficult to negotiate around the potholes and was a two lane road. I think about the planning that has gone in to SH130 and that is what is distressing because when all this was taking place there were no back yards out there. Everyone is asking why are you putting this road in our back yard. There were no back yards it was all in cotton, maize, and corn fields. I was there when they pulled up the railroad tracks around 1977 or 1978 and that right-of-way looked like it made the most sense. A lot of this is economics. People come here because there are enough roof tops to support their business. A 1 ' pp of of you have businesses here because of that. It's distressing to me because you go and ask yourself well what is right for Round Rock? What do you do? Do you let people take 10-15 minutes longer to get where they are going and burn more gas and time or do you get them there safer and more efficiently? It's a difficult situation and the people that are on the City staff and Council are very sensitive to these needs. I ask myself what is right for the neighborhoods of Round Rock? What is the best thing to do? I hear people throwing barbs,jabs, and spears at people that are donating their time, and not in a paid position, to help plan the future and what is best for Round Rock. Trying to keep our taxes low, reduce our taxes, five years in a row now, and struggling over that again this next year. I agree with the Mayor in that'we want to do what is right for Round Rock but when you • are dealing with a hundred mile road with many cities involved in a billion dollar project, where there is no money available, what are you going to do? How much influence are you going to have over that and how do you protect the citizens. Lots of good points were made at that meeting last week. One gentleman talked about making sure there aren't any hazardous waste going through our neighborhood. I think that makes the most sense. We don't want that. 286 July 24,1997 I was born and raised here. I saw IH-35 built, which affected my family, I saw Mopac built, Partner Lane went through existing neighborhoods, Braker Lane went through existing areas, and all of these roads that are here now. What would you do without Mopac? What would you do without Parmer, now that you got used to it? What would you do without RM 620, the way it is now? How would you get around? So I ask what can we do without in the future? Can we do without SH130 or SH45? What can we do with and do without? Are you willing to pull you hair out in traffic jams and gridlock? Those are the questions that we ask ourselves and the people that are planning ask themselves. We are interested in what is best for our City. We don't want our City to deteriorate or our quality of life to vaporize. We don't want that at all. When we moved here it was different than it is now: It will never be the way it was when we moved here and its probably never going to be the way it is right now because of the dynamics of it. We are in a very desirable area and more and more people want to come here and we will welcome them like you all have been welcomed. We have no control over commercial development. That is something you can't do. To tell someone no you can't use-your land for that, you can't develop it, or you can't put a neighborhood there. That's the landowners choice. Now everyone has been aware of what has been planned. The School District bought all their sites knowing full well where a road has been planned for in 12 or 15 years. We are very sincere and sensitive about what happens. PROCLAMATIONS: 6.A. Consider a proclamation proclaiming_ "For the Children Week." Mayor Culpepper read the appropriate proclamation and presented it to Julie Miller of the "For the Children"organization that provides school supplies to those children that cannot afford them. Mayor Culpepper also read a proclamation proclaiming Breastfeeding Week which was accepted by Robin Scharlach of the Williamson County& Cities Health District. PRESENTATIONS: None PUBLIC HEARINGS: None • ORDINANCES: 9.A. Consider an ordinance renewing the Southwestern Bell Franchise (Second Reading) David Kautz made the staff presentation. He recommended approval of the amendments that were presented at the Council's last meeting. Mayor Culpepper read the caption of the ordinance. 287 July 24,1997 ORDINANCE NO. AN ORDINANCE WHEREBY THEr.,,CITY ;:OF ;:ROUND ROCK, TEXAS, AND SOUTHWESTERN BELL TELEPHONE COMPANY AGREE TO AMEND ORDINANCE NO. 2558 TO PROVIDE FOR A LONGER TERM AND TO ADD TERMINATION AND OTHER PROVISIONS AS A RESULT OF THE CHANGES MADE BY THE PUBLIC UTILITY REGULATORY ACT OF 1995, 74TH LEG., R. S. CH, 231, TEX. SESS. LAW SERV. 2017 (VERNON) (TO BE CONDIFIED AS TEX. REV. CIV. STAT. ANN. ART. 1446C-0); PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. 9.B. Consider an ordinance setting the date, time, and place for a public hearing concerning the annexation of 66.497 acres of land out of the P A Holder Survey, A-297 (Round Rock High School No. 4) (First Reading) Joe Vining made the staff presentation. The purpose of this annexation is to facilitate the development of a new Round Rock ISD High School (No. 4) on Bowman Road east of Hopewell Middle School. The first public hearing was scheduled for Tuesday,August 12 at 6:00 p.m. at a Special Called Council meeting and the second hearing was scheduled for Thursday,August 14 at the Council's regular meeting. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE SETTING A DATE AND TIME FOR TWO PUBLIC HEARINGS TO BE HELD IN THE CITY COUNCIL CHAMBERS ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF ROUND ROCK, TEXAS, TO WIT: 66.497 ACRES OF LAND OUT OF THE P.A. HOLDER SURVEY, ABSTRACT NO. 297, WILLIAMSON COUNTY; AUTHORIZING AND DIRECTING THE CITY SECRETARY TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. 288 July 24,1997 VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None. ACTION: The motion carried unanimously. MOTION: Councilman Stluka moved to dispense with second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None . ACTION: The motion carried unanimously. 9.C. Consider an ordinance setting the date, time, and place for a public hearing concerning the annexation of 6.002 acres of land out of the N.B. Anderson Survey, A-29. Behrens Tract) (First Reading) Joe Vining made the staff presentation. This tract of land is located in Round Rock's extraterritorial jurisdiction, between Sunrise Road and Settlement Drive. It was also known as Round Rock Glen. The owners petitioned for voluntary annexation in order to qualify for city services to a proposed new subdivision at the end of Lake Drive to be known as Zunker Meadows. The first public hearing was scheduled for Tuesday, August 12 at 6:00 p.m. at a Special Called.meeting and the second hearing was scheduled for Thursday, August 14 at the Council's regular meeting. Mayor Culpepper read the tion of the ordinance. Ycaption 289 z July 24,1997 ORDINANCE NO. AN ORDINANCE SETTING A DATE AND TIME FOR TWO PUBLIC HEARINGS TO BE HELD IN THE CITY COUNCIL.? CHAMBERS ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF ROUND ROCK, TEXAS, TO WIT: 6.002 ACRES OF LAND OUT OF THE N.B. ANDERSON SURVEY, ABSTRACT NO. 29, WILLIAMSON COUNTY; AUTHORIZING AND DIRECTING THE CITY SECRETARY TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS. • MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. MOTION: Councilman Stluka moved to dispense with second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.D. Consider an ordinance setting the date time and place for a public hearing concerning the annexation of 0.218 acres of land out of the N B Anderson Survev A-29 (Round Rock Christian Church ) (First Reading) Joe Vining made the staff presentation. This tract of land will provide access to a proposed new subdivision, Zunker Meadows. The right-of- 290 July 24,1997 way is located between Settlement Drive and Lake Drive. This is a voluntary annexation petition was submitted by the Round Rock Christian Church. The first public hearing was scheduled for Tuesday, August 12 at 6:00 p.m. at a Special Called meeting and the second hearing was scheduled for Thursday, August 14 at the regular meeting. In response to Councilman Stluka's question, Vining said that Lake Drive and the new • road would not join and a barricade would be erected to prevent through traffic. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE SETTING A DATE AND TIME FOR TWO PUBLIC HEARINGS TO BE HELD IN THE CITY COUNCIL CHAMBERS ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF ROUND ROCK, TEXAS, TO WIT: 0.218 ACRES OF LAND OUT OF THE N.B. ANDERSON SURVEY, ABSTRACT NO. 29, WILLIAMSON COUNTY; AUTHORIZING AND DIRECTING THE CITY SECRETARY TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilwoman Chavez seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez ,.� 291 July 24,1997 Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • RESOLUTIONS: 10.A. Consider a resolution authorizing the Mavor to execute a contract with Viking Construction. Inc. for the Street Maintenance Program Phase 1/Micro Surfacing1997 Jim Nuse made the staff presentation. Two bids were received on July 8, 1997 for the Street Maintenance Program Phase I/Micro-Surfacing 1997 Project. Viking Construction, Inc. submitted the lowest and best bid at $519,183.50. Nuse briefly outlined the areas that were included in the project. Those are the majority of the Chisholm Valley Subdivision, Kensington Subdivision, Greenslopes Subdivision, one small project on Circle Drive, and the Twin Ridge Subdivision. The project will consist of the same micro-seal process that was used in the Oak Bluff Subdivision. The bid price Viking submitted for the micro-surfacing item alone calculates to • $1.44/S.Y. compared to $1.52/S.Y. for the micro-surfacing project in 1996. The total project cost per square yard is higher this year because there are more pavement repairs necessary on these streets than in the 1996 project. All of the residents will be notified prior to the work being done so they can remove their vehicles off the street at certain times of the day'. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the 1997 Street Maintenance/Micro Surfacing Program,Phase 1, and WHEREAS,Viking Construction Inc. has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Viking Construction Inc.,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a • contract with Viking Construction Inc., for the 1997 Street Maintenance/Micro Surfacing Program, Phase 1, a copy of said contract being attached hereto and incorporated herein for all purposes. RESOLVED this 24th day of July, 1997. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary 292 July 24,1997 MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.B Consider a resolution authorizing_the Mayor to execute a professional services agreement with Martinez Wright & Mendez Inc for platting the properties that front on the limits of the East Main Street Improvement Project. Jim Nuse made the staff presentation. The East Main Street Improvement Project was a part of the 1996 General Obligation Bond Program. Main Street is not currently platted. This platting will • The area, which is located at the end of y p p g allow the proper access to the roadways to do these improvements. The cost of the platting process is $5,800. Staff recommended approval. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock desires to retain engineering services for platting the properties that front on the limits of the East Main Street Improvement Project, and WHEREAS,Martinez, Wright&Mendez, Inc. has submitted an agreement to provide said services, and WHEREAS,the City Council desires to enter into said agreement with Martinez, Wright &Mendez, Inc.,Now Therefore . BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Martinez;Wright&Mendez, Inc.,platting the properties that front on the limits of the East Main Street Improvement Project, a copy of said agreement being attached hereto and • incorporated herein for all purposes. RESOLVED this 24th day of July, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. 77 293 July 24,1997 VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman'Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.C. Consider a resolution authorizing the Mayor to execute a contract for the construction of a right turn lane at the northeast corner of Louis Henna Boulevard and IH-35 Jim Nuse made the staff presentation. In response to Councilman Stewart's question, Nuse said that the project would contain one lane that goes straight across the bridge or turns right onto the frontage road. Councilman Stewart said it was his understanding that there would be two right turn lanes as well as the one going straight across the bridge. Nuse said he would look into that • with Tomord. W Nuse added that four bids were received on July 18, 1997 for the construction of the right turn lane at the northeast corner of Louis Henna Boulevard and IH-35. JKL, Inc. submitted the lowest and best bid at $37,172.20. The engineering estimate for construction of this project was $51,994. Staff recommended the contract be awarded to JKL, Inc. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the construction of a right turn lane at the northeast corner of Louis Henna Boulevard and IH-35, and WHEREAS, JKL, Inc. has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of JKL, Inc.,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with JKL, Inc., for the construction of a right turn lane at the northeast corner of Louis • Henna Boulevard and IH-35, a copy of said contract being attached hereto and incorporated herein for all purposes. RESOLVED this 24th day of July, 1997. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. 294 July 24;'1997 OTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.D. Consider a resolution authorizing the Mayor to execute a contract for the construction of a right turn lane at the southwest corner of Sam Bass Road and Chisholm Trail. Jim Nuse made the staff presentation. Three bids were received on July 18, 1997 for the construction of the right turn lane at the southwest corner of Sam Bass Road and Chisholm Trail. The City was in the process of consummating the purchase of a 16 foot strip of land along the John Rawlins property. The design of the project was completed and the goal was to have a dedicated right turn lane onto Chisholm Trail in place by the time school starts. JKL, Inc. submitted the lowest and best bid at $50,687.70. The engineering estimate for construction of this project was $60,000. Staff recommended the contract be awarded to JKL, Inc. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the construction of a right turn lane at the southwest corner of Sam Bass Road and Chisholm Trail, and WHEREAS, JKL,Inc. has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of JKL,Inc.,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with JKL, Inc., for the construction of a right turn lane at the southwest corner of Sam Bass Road and Chisholm Trail, a copy of said contract being attached hereto and incorporated herein for all purposes. RESOLVED this 24th day of July, 1997. • CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Councilman Morgan seconded the motion. 295 July 24,1997 VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: 1 LA. Consider 3 appointments to the Ethics Review Commission to fill 3 unexpired terms. Joanne Land made the staff presentation. Dr. J. R. Rogers, Larry Terrell and Don Sanders submitted their letters of resignation to the Ethics Review Commission. Dr. Rogers and Larry Terrell's terms would have expired in June 1998 and Don Sanders term would have expired in June 1999. There were seven letters of interest on file from last month Council's appointment process. Three of those individuals live outside the city limits and would not qualify under the ordinance to serve. The other four individuals who live in the City were contacted. Ray C. Shannon, Karla Newberry, and Dennis R. Graffious indicated that they would like to be reconsidered. Gene Glaeser declined. MOTION: Mayor Pro-tem Palmer moved to appoint by acclamation Ray Shannon to fill the 1999 unexpired term and Karla Newberry and Dennis Graffious to fill the 1998 unexpired terms. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 296 July:24;1997 DISBURSEMENTS: 12.A. Consider payment to Baker-Aicklen & Associates. Inc. for engineering services associated with the Lee Street and Summit Street Road Improvements in the amount of $15,371.82. 12.B. Consider payment to R. Gill & Associates for architectural services associated • with the design and development of the Library Expansion in the amount of$18,000.00. MOTION: Councilman Joseph moved to approve the disbursements. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: 'The motion carried unanimously. NEW BUSINESS: B.A. Consider property tax refund to La Quinta Development Partners L P David Kautz made the staff presentation. State law requires that the Council approve property tax refunds in excess of$500. The refund to La Quinta Development Partners stems from a court ordered property value adjustment and is summarized as follows: Tax Year 1996 $3,578.92 Tax Year 1995 5,252.59 Total Refund $8,831.51 MOTION: Mayor Pro-tem Palmer moved to approve the property tax refund to La • Quinta Development Partners, L. P. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer 297 July 24,1997 Councilwoman Chavez Councilman Joseph P Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. 13.B. Consider property tax refund to Austin Regional Clinic at Round Rock David Kautz made the staff presentation. State law requires the Council to approve property tax refunds in excess of$500. The refund to Austin Regional Clinic at Round Rock stems from a property value adjustment accepted by the Williamson County Appraisal Review Board is $719.70 for the 1996 Tax Year. MOTION: Councilman Joseph moved to approve the property tax refund to Austin Regional Clinic at Round Rock. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. OLD BUSINESS: None CITY MANAGER'S REPORT: Bob Bennett noted that the quarterly report of the investment transactions was provided for the Council's review. Also a copy of a memo from the Public Works Director regarding the • work that was completed on the storm damage clean up that was a result from the May 27, 1997 storm. He added that between 55 and 60 individuals a day are voting early for the August 9"' election. COUNCIL COMMENTS: The Council commended the Public Works Department for all the work they did during the storm damage clean up. 298 July 24,1997 Councilman Joseph thanked everybody that participated in this year's Frontier Days Parade which was very successful. He also thanked KXAN Channel 36 for having a good coverage of the event. EXECUTIVE SESSION: 17.A. Executive Session as authorized by §551.072 Government Code, related to the purchase of real property. The Council entered into Executive Session at 8:05 p.m. and adjourned back into regular session at 8:13 p.m. ACTION RELATIVE TO EXECUTIVE SESSION: 18.A. Consider discussion and/or action related to the purchase of real property. MOTION: Councilman Joseph moved that the City is not interested in purchasing the property that was discussed in the Executive Session. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. ADJOURNMENT: There being no further business, the meeting adjourned at 8:15 p.m. Respectfully Submitted, 4�2/�� &IL6L Joanne Land,Assistant City Manager/ City Secretary 299 PAGES 299 THROUGH 300 WERE INTENTIONALLY LEFT BLANK. CITY COUNCIL MINUTES CONTINUE IN BOOK 37 • • 300