Contract - JBS Water, Inc. - 2/23/2017CITY OF ROUND ROCK AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
RELATED TO WATERLINE LEAK DETECTION
WITH
JBS WATER, INC.
THE STATE OF TEXAS §
THE CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
THIS AGREEMENT for services related to waterline leak detection (the "Agreement') is
made by and between the CITY OF ROUND ROCK, a Texas home -rule municipal corporation
with offices located at 221 East Main Street, Round Rock, Texas 78664-5299 (the "City"), and
JBS WATER, INC., with offices located at 4715 Strack Road, Suite 114, Houston, Texas 77069
(the "Consultant").
RECITALS:
WHEREAS, City is in need of waterline leak detection survey services on an as -needed
basis; and
WHEREAS, City desires to contract with Consultant for the provision of survey services
related to waterline leak detection; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties and obligations hereunder.
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is
mutually agreed between the parties as follows:
1.0 EFFECTIVE DATE, DURATION, AND TERM
This Agreement shall be effective on the date this Agreement has been signed by each
party hereto, and shall remain in full force and effect unless and until it expires by operation of
the term indicated herein, or is terminated or extended as provided herein.
The term of this Agreement shall be from the effective date until July 31, 2017.
City reserves the right to review the Agreement at any time, and may elect to terminate
the Agreement with or without cause or may elect to continue.
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2.0 CITY SERVICES
For the purposes of this Agreement, the City agrees to furnish the Consultant the
information set forth and appended to this Agreement as Exhibit "A" titled "City Services,"
incorporated herein by reference for all purposes.
3.0 SCOPE OF SERVICES
For purposes of this Agreement Consultant has issued its proposal for services, such
proposal for services being attached to this Agreement as Exhibit `B" titled "Scope of Services,"
incorporated herein by reference for all purposes.
Consultant shall satisfactorily provide all services set forth in Exhibit `B," in accordance
with due care and prevailing consulting industry standards for comparable services.
4.0 LIMITATION TO SCOPE OF SERVICES
Consultant's undertaking shall be limited to performing services for City and/or advising
City concerning those matters on which Consultant has been specifically engaged. Consultant
and City agree that the Scope of Services to be performed is enumerated in Exhibit `B" and
herein, and may not be changed without the express written agreement of the parties as described
in Section 11.0.
5.0 CONTRACT AMOUNT
Fee: City agrees to pay Consultant as set forth in Exhibit "D," "Fee Schedule," which
document is attached hereto and incorporated herein by reference for all purposes, in payment
for services delineated in Exhibit `B."
Not -To -Exceed Amount: The fees paid by City to Consultant over the term of the
Agreement shall not exceed Eighty -One Thousand Four Hundred Twenty -Nine Dollars and
No/100 ($81,429.00).
Reimbursable Expenses: Reimbursable expenses shall not be included in this
Agreement.
6.0 INVOICE REQUIREMENTS; TERMS OF PAYMENT
Invoices: To receive payment, Consultant shall prepare and submit detailed invoices to
the City, in accordance with the delineation contained herein, for services rendered. Such
invoices for professional services shall track the referenced Scope of Work, and shall detail the
services performed, along with documentation for each service performed. Payment to
Consultant shall be made on the basis of the invoices submitted by Consultant and approved by
the City. Such invoices shall conform to the schedule of services and costs in connection
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therewith.
Should additional backup material be requested by the City relative to service
deliverables, Consultant shall comply promptly. In this regard, should the City determine it
necessary, Consultant shall make all records and books relating to this Agreement available to
the City for inspection and auditing purposes.
Payment of Invoices: The City reserves the right to correct any error that may be
discovered in any invoice that may have been paid to Consultant and to adjust same to meet the
requirements of this Agreement. Following approval of an invoice, the City shall endeavor to pay
Consultant promptly, but no later than the time period required under the Texas Prompt Payment
Act described in Section 8.01 herein. Under no circumstances shall Consultant be entitled to
receive interest on payments which are late because of a good faith dispute between Consultant
and the City or because of amounts which the City has a right to withhold under this Agreement
or state law. The City shall be responsible for any sales, gross receipts or similar taxes
applicable to the services, but not for taxes based upon Consultant's net income.
7.01 INSURANCE
Consultant shall meet all City of Round Rock Insurance Requirements set forth at:
http•//www roundrocictexas og v/wp-content/uploads/2014/12/coiT insurance 07.20112.pdf.
Consultant's Certificate of Insurance is attached hereto and incorporated herein as Exhibit "E."
8.0 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, any payment to be
made by the City to Consultant will be made within thirty (30) days of the date the City receives
goods under this Agreement, the date the performance of the services under this Agreement are
completed, or the date the City receives a correct invoice for the goods or services, whichever is
later. Consultant may charge interest on an overdue payment at the "rate in effect" on September
1 of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas
Government Code, Section 2251.025(b). This Prompt Payment Policy does not apply to
payments made by the City in the event:
(a) There is a bona fide dispute between the City and Consultant, a contractor,
subcontractor, or supplier about the goods delivered or the service performed
that cause the payment to be late; or
(b) There is a bona fide dispute between Consultant and a subcontractor or
between a subcontractor and its supplier about the goods delivered or the
service performed that causes the payment to be late; or
(c) The terms of a federal contract, grant, regulation, or statute prevent the City
from making a timely payment with federal funds; or
(d) The invoice is not mailed to the City in strict accordance with any instruction
on the purchase order relating to the payment.
9.0 NON -APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of the City's current revenues only. It is understood and
agreed that the City shall have the right to terminate this Agreement at the end of any City fiscal
year if the governing body of the City does not appropriate funds sufficient to purchase the
services as determined by the City's budget for the fiscal year in question. The City may effect
such termination by giving Consultant a written notice of termination at the end of its then -
current fiscal year.
10.0 TIMETABLES
Unless otherwise indicated to Consultant in writing by City, or unless Consultant is
unreasonably delayed in the orderly progress of its work by forces beyond Consultant's control,
the timetable structure and deliverable due dates shall be in reasonable conformity to
Consultant's schedule tendered to City and attached as Exhibit "C."
11.0 SUPPLEMENTAL AGREEMENT
The terms of this Agreement may be modified by written Supplemental Agreement
hereto, duly authorized by City Council or by the City Manager, if the City determines that there
has been a significant change in (1) the scope, complexity, or character of the services to be
performed; or (2) the duration of the work. Any such Supplemental Agreement must be
executed by both parties within the period specified as the term of this Agreement. Consultant
shall not perform any work or incur any additional costs prior to the execution, by both parties,
of such Supplemental Agreement. Consultant shall make no claim for extra work done or
materials furnished unless and until there is full execution of any Supplemental Agreement, and
the City shall not be responsible for actions by Consultant nor for any costs incurred by
Consultant relating to additional work not directly authorized by Supplemental Agreement.
12.0 TERMINATION; DEFAULT
Termination: It is agreed and understood by Consultant that the City may terminate this
Agreement for the convenience of the City, upon thirty (30) days' written notice to Consultant,
with the understanding that immediately upon receipt of said notice all work being performed
under this Agreement shall cease. Consultant shall invoice the City for work satisfactorily
completed and shall be compensated in accordance with the terms hereof for work accomplished
prior to the receipt of said notice of termination. Consultant shall not be entitled to any lost or
anticipated profits for work terminated under this Agreement. Unless otherwise specified in this
Agreement, all data, information, and work product related to this project shall become the
property of the City upon termination of this Agreement, and shall be promptly delivered to the
City in a reasonably organized form without restriction on future use. Should the City
subsequently contract with a new consultant for continuation of service on the project,
Consultant shall cooperate in providing information.
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Termination of this Agreement shall extinguish all rights, duties, and obligations of the
City and the terminated parry to fulfill contractual obligations. Termination under this section
shall not relieve the terminated party of any obligations or liabilities which occurred prior to
termination.
Nothing contained in this section shall require the City to pay for any work which it
deems unsatisfactory or which is not performed in compliance with the terms of this Agreement.
Default: Either parry may terminate this Agreement, in whole or in part, for default if
the Party provides the other Party with written notice of such default and the other fails to
satisfactorily cure such default within ten (10) business days of receipt of such notice (or a
greater time if agreed upon between the Parties).
If default results in termination of this Agreement, then the City shall give consideration
to the actual costs incurred by Consultant in performing the work to the date of default. The cost
of the work that is useable to the City, the cost to the City of employing another firm to complete
the useable work, and other factors will affect the value to the City of the work performed at the
time of default. Neither party shall be entitled to any lost or anticipated profits for work
terminated for default hereunder.
The termination of this Agreement for default shall extinguish all rights, duties, and
obligations of the terminating Party and the terminated Party to fulfill contractual obligations.
Termination under this section shall not relieve the terminated party of any obligations or
liabilities which occurred prior to termination.
Nothing contained in this section shall require the City to pay for any work which it
deems unsatisfactory, or which is not performed in compliance with the terms of this Agreement.
13.0 NON -SOLICITATION
Except as may be otherwise agreed in writing, during the term of this Agreement and for
twelve (12) months thereafter, neither the City nor Consultant shall offer employment to or shall
employ any person employed then or within the preceding twelve (12) months by the other or
any affiliate of the other if such person was involved, directly or indirectly, in the performance of
this Agreement. This provision shall not prohibit the hiring of any person who was solicited
solely through a newspaper advertisement or other general solicitation.
14.0 INDEPENDENT CONTRACTOR STATUS
Consultant is an independent contractor, and is not the City's employee. Consultant's
employees or subcontractors are not the City's employees. This Agreement does not create a
partnership, employer-employee, or joint venture relationship. No party has authority to enter
into contracts as agent for the other party. Consultant and the City agree to the following rights
consistent with an independent contractor relationship:
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(1) Consultant has the right to perform services for others during the term hereof.
(2) Consultant has the sole right to control and direct the means, manner and method
by which it performs its services required by this Agreement.
(3) Consultant has the right to hire assistants as subcontractors, or to use employees
to provide the services required by this Agreement.
(4) Consultant or its employees or subcontractors shall perform services required
hereunder, and the City shall not hire, supervise, or pay assistants to help
Consultant.
(5) Neither Consultant nor its employees or subcontractors shall receive training from
the City in skills necessary to perform services required by this Agreement.
(6) City shall not require Consultant or its employees or subcontractors to devote full
time to performing the services required by this Agreement.
(7) Neither Consultant nor its employees or subcontractors are eligible to participate
in any employee pension, health, vacation pay, sick pay, or other fringe benefit
plan of the City.
15.0 CONFIDENTIALITY; MATERIALS OWNERSHIP
Any and all programs, data, or other materials furnished by the City for use by Consultant
in connection with services to be performed under this Agreement, and any and all data and
information gathered by Consultant, shall be held in confidence by Consultant as set forth
hereunder. Each parry agrees to take reasonable measures to preserve the confidentiality of any
proprietary or confidential information relative to this Agreement, and to not make any use
thereof other than for the performance of this Agreement, provided that no claim may be made
for any failure to protect information that occurs more than three (3) years after the end of this
Agreement.
The parties recognize and understand that the City is subject to the Texas Public
Information Act and its duties run in accordance therewith.
All data relating specifically to the City's business and any other information which
reasonably should be understood to be confidential to City is confidential information of City.
Consultant's proprietary software, tools, methodologies, techniques, ideas, discoveries,
inventions, know-how, and any other information which reasonably should be understood to be
confidential to Consultant is confidential information of Consultant. The City's confidential
information and Consultant's confidential information is collectively referred to as "Confidential
Information." Each party shall use Confidential Information of the other party only in
furtherance of the purposes of this Agreement and shall not disclose such Confidential
Information to any third party without the other party's prior written consent, which consent
shall not be unreasonably withheld. Each party agrees to take reasonable measures to protect the
confidentiality of the other party's Confidential Information and to advise their employees of the
confidential nature of the Confidential Information and of the prohibitions herein.
Notwithstanding anything to the contrary contained herein, neither party shall be
obligated to treat as confidential any information disclosed by the other party (the "Disclosing
Party") which: (1) is rightfully known to the recipient prior to its disclosure by the Disclosing
Party; (2) is released by the Disclosing Party to any other person or entity (including
governmental agencies) without restriction; (3) is independently developed by the recipient
without any reliance on Confidential Information; or (4) is or later becomes publicly available
without violation of this Agreement or may be lawfully obtained by a party from any non-party.
Notwithstanding the foregoing, either party will be entitled to disclose Confidential Information
of the other to a third party as may be required by law, statute, rule or regulation, including
subpoena or other similar form of process, provided that (without breaching any legal or
regulatory requirement) the party to whom the request is made provides the other with prompt
written notice and allows the other party to seek a restraining order or other appropriate relief.
Subject to Consultant's confidentiality obligations under this Agreement, nothing herein shall
preclude or limit Consultant from providing similar services for other clients.
Notwithstanding the foregoing, either party will be entitled to disclose Confidential
Information of the other to a third parry as may be required by law, statute, rule or regulation,
including subpoena or other similar form of process, provided that (without breaching any legal
or regulatory requirement) the party to whom the request is made provides the other with prompt
written notice and allows the other party to seek a restraining order or other appropriate relief.
Subject to Consultant's confidentiality obligations under this Agreement, nothing herein shall
preclude or limit Consultant from providing similar services for other clients.
Neither the City nor Consultant will be liable to the other for inadvertent or accidental
disclosure of Confidential Information if the disclosure occurs notwithstanding the party's
exercise of the same level of protection and care that such party customarily uses in safeguarding
its own proprietary and confidential information.
Notwithstanding anything to the contrary in this Agreement, the City will own as its sole
property all written materials created, developed, gathered, or originally prepared expressly for
the City and delivered to the City under the terms of this Agreement (the "Deliverables"); and
Consultant shall own any general skills, know-how, expertise, ideas, concepts, methods,
techniques, processes, software, or other similar information which may have been discovered,
created, developed or derived by Consultant either prior to or as a result of its provision of
services under this Agreement (other than Deliverables). Consultant's working papers and
Consultant's Confidential Information (as described herein) shall belong exclusively to the
Consultant. City shall have a non-exclusive, non -transferable license to use Consultant's
Confidential Information for City's own internal use and only for the purposes for which they are
delivered to the extent that they form part of the Deliverables.
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16.0 WARRANTIES
Consultant represents that all services performed hereunder shall be performed consistent
with generally prevailing professional or industry standards, and shall be performed in a
professional and workmanlike manner. Consultant shall re -perform any work no in compliance
with this representation.
17.0 LIMITATION OF LIABILITY
Should any of Consultant's services not conform to the requirements of the City or of this
Agreement, then and in that event the City shall give written notification to Consultant;
thereafter, (a) Consultant shall either promptly re -perform such services to the City's satisfaction
at no additional charge, or (b) if such deficient services cannot be cured within the cure period
set forth herein, then this Agreement may be terminated for default.
In no event will Consultant be liable for any loss, damage, cost or expense attributable to
negligence, willful misconduct or misrepresentations by the City, its directors, employees or
agents.
18.0 INDEMNIFICATION
Consultant shall save and hold harmless City and its officers and employees from all
claims and liabilities due to activities of his/her/itself and his/her/its agents or employees,
performed under this Agreement, which are caused by or which result from the negligent error,
omission, or negligent act of Consultant or of any person employed by Consultant or under
Consultant's direction or control.
Consultant shall also save and hold City harmless from any and all expenses, including
but not limited to reasonable attorneys' fees which may be incurred by City in litigation or
otherwise defending claims or liabilities which may be imposed on City as a result of such
negligent activities by Consultant, its agents, or employees.
19.0 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither parry may
assign any rights or delegate any duties under this Agreement without the other party's prior
written approval, which approval shall not be unreasonably withheld.
20.0 LOCAL, STATE AND FEDERAL TAXES
Consultant shall pay all income taxes, and FICA (Social Security and Medicare taxes)
incurred while performing services under this Agreement. The City will not do the following:
(1) Withhold FICA from Consultant's payments or make FICA payments on its
behalf;
(2) Make state and/or federal unemployment compensation contributions on
Consultant's behalf; or
(3) Withhold state or federal income tax from any of Consultant's payments.
If requested, the City shall provide Consultant with a certificate from the Texas State
Comptroller indicating that the City is a non-profit corporation and not subject to State of Texas
Sales and Use Tax.
21.0 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
A. Consultant, its consultants, agents, employees and subcontractors shall use best
efforts to comply with all applicable federal and state laws, the Charter and Ordinances of the
City of Round Rock, as amended, and with all applicable rules and regulations promulgated by
local, state and national boards, bureaus and agencies. Consultant shall further obtain all permits,
licenses, trademarks, or copyrights required in the performance of the services contracted for
herein, and same shall belong solely to the City at the expiration of the term of this Agreement.
B. Services Provider acknowledges and understands that City has adopted a Storm
Water Management Program (SWMP) and an Illicit Discharge Ordinance, Sections 14-139
through 14-152 of the City's Code of Ordinances, to manage the quality of the discharges from
its Municipal Separate Storm Sewer System (1\4S4) and to be in compliance with the
requirements of the Texas Commission on Environmental Quality (TCEQ) and the Texas
Pollutant Discharge Elimination System (TPDES). The Services Provider agrees to perform all
operations on City -owned facilities in compliance with the City's Illicit Discharge Ordinance to
minimize the release of pollutants into the MS4. The Services Provider agrees to comply with of
the City's stormwater control measures, good housekeeping practices and any facility specific
stormwater management operating procedures specific to a certain City facility. In addition, the
Services Provider agrees to comply with any applicable TCEQ Total Maximum Daily Load
(TMDL) Requirements and/or I -Plan requirements.
22.0 FINANCIAL INTEREST PROHIBITED
Consultant covenants and represents that Consultant, its officers, employees, agents,
consultants and subcontractors will have no financial interest, direct or indirect, in the purchase
or sale of any product, materials or equipment that will be recommended or required hereunder.
23.0 DESIGNATION OF REPRESENTATIVES
The City hereby designates the following representative authorized to act on its behalf
with regard to this Agreement:
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Michael Thane,
Director of Utilities & Environmental Services
2008 Enterprise Drive
Round Rock, TX 78664
Telephone: (512) 218-3236
E-mail address: mthane@roundrocktexas.gov
The Consultant hereby designates the following representative authorized to act on its
behalf with regards to this Agreement:
James Schiele
JBS Water, Inc.
4715 Strack Road, Suite 114
Houston, TX 77069
Telephone: (512) 657-2917
E-mail address: jaschiele@jbswater.com
24.0 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
(1) When delivered personally to recipient's address as stated herein; or
(2) Three (3) days after being deposited in the United States mail, with postage
prepaid to .the recipient's address as stated in this Agreement.
Notice to Consultant:
JBS Water, Inc.
4715
Austin, TX 78759
Notice to City:
City Manager, City of Round Rock
221 East Main Street
Round Rock, TX 78664
AND TO:
Stephan L. Sheets, City Attorney
309 East Main Street
Round Rock, TX 78664
Nothing contained in this section shall be construed to restrict the transmission of routine
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communications between representatives of the City and Consultant.
25.0 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall
be governed by and construed in accordance with the laws and court decisions of Texas.
26.0 EXCLUSIVE AGREEMENT
The terms and conditions of this Agreement, including exhibits, constitute the entire
agreement between the parties and supersede all previous communications, representations, and
agreements, either written or oral, with respect to the subject matter hereof. The parties
expressly agree that, in the event of any conflict between the terms of this Agreement and any
other writing, this Agreement shall prevail. No modifications of this Agreement will be binding
on any of the parties unless acknowledged in writing by the duly authorized governing body or
representative for each parry.
27.0 DISPUTE RESOLUTION
The City and Consultant hereby expressly agree that no claims or disputes between the
parties arising out of or relating to this Agreement or a breach thereof shall be decided by any
arbitration proceeding, including without limitation, any proceeding under the Federal
Arbitration Act (9 USC Section 1-14) or any applicable state arbitration statute.
28.0 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion of provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion of
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this Article shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
29.0 STANDARD OF CARE
Consultant represents that it is specially trained, experienced and competent to perform
all of the services, responsibilities and duties specified herein and that such services,
responsibilities and duties shall be performed, whether by Consultant or designated
subconsultants, in a manner acceptable to the City and according to generally accepted business
practices.
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30.0 GRATUITIES AND BRIBES
City, may by written notice to Consultant, cancel this Agreement without incurring any
liability to Consultant if it is determined by City that gratuities or bribes in the form of
entertainment, gifts, or otherwise were offered or given by Consultant or its agents or
representatives to any City Officer, employee or elected representative with respect to the
performance of this Agreement. In addition, Consultant may be subject to penalties stated in
Title 8 of the Texas Penal Code.
31.0 RIGHT TO ASSURANCE
Whenever either parry to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure an anticipatory repudiation of this Agreement.
32.0 MISCELLANEOUS PROVISIONS
Time is of the Essence. Consultant agrees that time is of the essence and that any failure
of Consultant to complete the services for each Phase of this Agreement within the agreed
project schedule may constitute a material breach of the Agreement.
Consultant shall be fully responsible for its delays or for failures to use reasonable efforts
in accordance with the terms of this Agreement. Where damage is caused to City due to
Consultant's failure to perform in these circumstances, City may withhold, to the extent of such
damage, Consultant's payments hereunder without a waiver of any of City's additional legal
rights or remedies. City shall render decisions pertaining to Consultant's work promptly to avoid
unreasonable delays in the orderly progress of Consultant's work.
Force Majeure. Notwithstanding any other provisions hereof to the contrary, no failure,
delay or default in performance of any obligation hereunder shall constitute an event of default
or breach of this Agreement, only to the extent that such failure to perform, delay or default
arises out of causes beyond control and without the fault or negligence of the party otherwise
chargeable with failure, delay or default; including but not limited to acts of God, acts of public
enemy, civil war, insurrection, riots, fires, floods, explosion, theft, earthquakes, natural disasters
or other casualties, strikes or other labor troubles, which in any way restrict the performance
under this Agreement by the parties.
Section Numbers. The section numbers and headings contained herein are provided for
convenience only and shall have no substantive effect on construction of this Agreement.
Waiver. No delay or omission by either party in exercising any right or power shall
impair such right or power or be construed to be a waiver. A waiver by either party of any of the
covenants to be performed by the other or any breach thereof shall not be construed to be a
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waiver of any succeeding breach or of any other covenant. No waiver of discharge shall be valid
unless in writing and signed by an authorized representative of the party against whom such
waiver or discharge is sought to be enforced.
Multiple Counterparts. This Agreement may be executed in multiple counterparts,
which taken together shall be considered one original. The City agrees to provide Consultant
with one fully executed original.
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates
hereafter indicated.
City of
By: —L�
Printed N ami
Title: —ly
Date Signed:
Rock, Texas
For City, Attest:
By:
Sara L. White, City Clerk
For City, A proved as to Form:
By:'4�'J�4 tA—"q
Stepha . Sheets, City Attorney
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JBS Water, Inc.
B ;^ — 10
Printed Name: i?, S i m I i
Title:
Date Signed: ;�
Exhibit A
City Services
The City is not expected to provide any "services" as part of this project, other
than to provide the data necessary to conduct the water audit and meter
management study and to provide appropriate Utilities Dept. staff to assist in the
large meter inspection, production meter inspection and testing and meter
datalogging tasks (in the field or via City's AMI metering system).
The night flow test is to be conducted by the Utilities Department, with support
and advice from the Consultant. The results of this test will be an integral part
of the final water loss analysis.
The following obligations are outlined to identify the support needed from the
City in order to successfully complete this study.
OBLIGATIONS OF CITY
City shall assist JBS/Consultant by providing available non -confidential
information and data pertinent to the project, including but not limited to
previous reports;
2. Provide meter readings and printouts of all bulk water meters served by
the City. Provide data in spreadsheet format, if available. Obtain copies of
the bulk water clients' monthly meter readings for comparison purposes.
3. Large Meter Inspections and Datalogging: Provide a person
knowledgeable of meter locations/installations to assist the Consultant
during the execution of these two tasks.
4. Provide test data of all large meters (including Bulk water) tested by City or
by contractors in the last 3 years.
5. City shall arrange for access by JBS/Consultant onto public and private
property as required by JBS/Consultant in order to perform its services;
6. City shall give prompt written notice to JBS/Consultant whenever City
observes or otherwise becomes aware of relevant developments that
would affect the scope or timing of JBS/Consultant's services hereunder.
Additionally, City shall give prompt written notice to JBS/Consultant under
Section 1.03 herein regarding any defects in the work or services
performed by JBS/Consultant;
7. City shall be responsible for providing general assistance and supervision
in the conduct of the investigations;
8. City shall be responsible for furnishing warning devices, i.e. lights and
barricades, for the protection of the general public and for the protection of
JBS/Consultant's instruments;
9. City shall be responsible for furnishing and installing corporation stops at
the points designated by JBS/Consultant for meter testing purposes;
10. City shall be responsible for notifying officials and customers of possible
temporary reduction or curtailment of water service;
11. City shall be responsible for providing competent personnel to operate
water plant, wells and valves in connection with JBS/Consultant's flow
studies;
12. City shall be responsible for providing a meter reader to show
JBS/Consultant locations of meters to be inspected;
13. City shall be responsible for providing JBS/Consultant with a billing
database and line break history in an acceptable and usable format.
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Exhibit B "Services to be Performed by Engineer"
Professional Services
Comprehensive Water Distribution System Audit & Meter
Management Analysis
For
City of Round Rock, Texas
January 2017
PROJECTAPPROACH
1. Data Collection and Analysis
An initial task of the project, once JBS has received confirmation to proceed, is to
itemize and request all data that we will need from the client to conduct this project
and achieve the Project Objectives.
2. Production Meter Analysis
Task includes verification of in -plant accuracy of finish water meter devices to establish
benchmark volumes of water produced against which to reference all other water use
(and losses). The purpose of this task is to confirm or determine the current accuracy
of the production meters that measure the volume of water brought into the water
system and to verify the accuracy of the records upon which the distribution system
water accountability is based.
In this regard, JBS will conduct accuracy tests
on the source water meters that determine
the volume of water received and the costs to
provide that water.
This task also includes the review of existing
records and reports of water production for
the most recent three years, or longer, if
available.
Our quantitative analyses of water production data shall include:
a) Evaluation of production meter installations as they may adversely
affect meter accuracy, reliability and performance.
JBS Water, Inc.
RR -Exhibit B
b) Confirmation of existing metering devices for suitability.
c) Verification of historical water production data for the most recent
three years or longer if data is available.
d) Verification accuracy of water production meters using a pitot rod,
time -volume, and/or a transit -time ultra -sonic test technique, alone or
in combination, as determined by existing installation configurations.
This will re-establish a baseline for comparing system wide water
accountability.
3. Comprehensive Analysis of Metered Accounts & Authorized Water Use
Comprehensive analysis of metered accounts. Per
current AWWA best practices (M22 & M36 Manuals),
that part of the existing Non Revenue Water due to
meter related issues is considered "Apparent Loss".
This water loss is recoverable at existing water and
wastewater commodity rates. Consequently this
analysis is a critical task for development of data to be
applied in any meter replacement program.
a) JBS will confirm and then compare summaries of metered sales quantities
with summaries of production as metered into the system. Subsequently the
data will be analyzed on monthly, quarterly, and annualized bases.
b) All metered accounts will be reviewed in
detail by meter size, meter route, rate
classification, meter age (if available),
meter brand and type. The analysis will
analyze in detail different classification
types such as apartments or multi units,
different types of commercial accounts,
outside irrigation, and residential
accounts and will cross reference meter
size and meter age against consumption.
Distribution of use tables and charts will be prepared for each class code.
c) No -use, low -use, and high -use accounts will be identified to facilitate closer
investigation and follow-up. In addition, usage will be reviewed by
geographical location, and or demographics (if possible). A complete sizing
analysis will be made on all 1 -inch and larger meters.
JBS Water, Inc. 2
RR -Exhibit B
'
■■■SII■■■■■■■■■■■■■■
'■■III■■■■■■■■■■■■■■
Distribution of use tables and charts will be prepared for each class code.
c) No -use, low -use, and high -use accounts will be identified to facilitate closer
investigation and follow-up. In addition, usage will be reviewed by
geographical location, and or demographics (if possible). A complete sizing
analysis will be made on all 1 -inch and larger meters.
JBS Water, Inc. 2
RR -Exhibit B
d) All 3 -inch and larger meters will be
inspected for installation problems and
the photo database will be updated. All
compound meters will be reviewed in
detail and an account profile will be
established on each two -register
compound, comparing consumption
histories. This information will be used
in the sizing and cost analysis.
e)
S.tn T�..ay.:•<> City of Round Rock, Texas
JBS",."
_� �,�.y�ra� 2012 Large Meter Inspections
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All meters will be subject to a meter
sizing analysis and verification of the sizing model will
rate of flow data loggers on select accounts.
verify the sizing analysis so that suspect
additional evaluation.
be made by installing
This flow data will be used to
meters may be identified for
f) A cost analysis will be prepared that will evaluate the performance capabilities
of current meters and recommended sizes and brands. Meter payback periods
will be estimated based on meter size and meter reading technology. The
Existing water and sewer rates will be reviewed to see how they impact meter
payback and sizing issues, and large meter testing, which in turn also impact
water conservation efforts.
g) We will review existing system policies, procedures and standards that may
directly affect water accountability, water utility revenues and metering system
costs over the long term. Meter sizing, selection, installation and accessibility
to facilitate periodic meter testing and maintenance, meter reading and billing
are some of the issues that have long-term consequences that must be
addressed in order to assure the benefits of the audit shall extend well into the
future.
h) We will develop a plan for cost effective replacement of water meters and
recommend appropriate ongoing procedures for monitoring, testing, operating
and maintaining meters. This plan will take into consideration the meter age,
meter brand, meter route, theoretical life expectancies and water and sewer
rate schedule.
4. Analysis of Bulk Water Consumption & Metering
1. JBS will review current metering practices for the City's bulk water
customers to ascertain the level of precision, taking special consideration of
the "deduct" meters. This will include consideration of the changes
implemented since the 2002 water audit
2. Some of the meter related analysis concerning these customers will be
addressed in Task #2. However specific inspection of these meter
installations will include review of the meter readings and calculations, as
well as determination of the respective zones of influence of each meter,
JBS Water, Inc. 3
RR -Exhibit B
data logging of individual meters to determine typical flow rates and
consumption patterns.
3. Additionally it may be necessary to conduct flow measurements
independently of each meter to determine whether all flow is accounted for
at the existing metering points. These flow measurements will be
coordinated with Public Utilities.
4. Further study may entail obtaining records from the individual bulk
customers to corroborate data. We will require the City's support in this
matter.
5. Review Policies & Procedures Affecting Water Accountability
JBS will review existing policies, procedures and standards that may be adversely
affecting water accountability, water utility revenues and metering system costs over
the long term.
1. Meter sizing, selection, installation and accessibility to facilitate periodic meter
testing and maintenance, meter reading and billing are some of the issues that
have long-term consequences that must be addressed in order to assure the
benefits of the audit shall extend well into the future. This item will overlap with
task 3.
2. Review existing procedures for reporting and accounting for authorized
unmetered use such as line flushing and other unmetered water uses.
3. Develop on-going procedures to be implemented by the client for the
maintenance of sustainable low levels of NRW and energy efficiency.
4. Prepare a complete water balance table applying the TWDB methodology for
on-going use by the client. Provide recommendations for follow-on leak
detection phase to this project, as may be necessary, dependent on the findings
and results of the water audit.
6. & 7. Analysis of Real Losses
We will collect and compile available existing
work order records of reported line breaks and
leaks. This analysis of Real Losses is to identify
areas suspect for high incidence of leakage, by
location, pipe material and age. The data will be
analyzed for possible correlations that will help
establish priorities for a follow-on phase of
underground leak detection survey and for
anticipated replacement of water distribution
and service lines.
JBS Water, Inc. 4
RR -Exhibit B
54.4
r�
i
In addition, night flow measurements will be conducted, in coordination with client, to
determine leakage potential by Districts or Pressure Zones.
a) Water distribution system maps will be
reviewed to plan to overnight flow
measurements of the water system.
When possible and practical, and with
the client's input, the distribution system
will be sub -divided to determine
leakage potential in each pressure
zone.
D
- p-xu-xu -
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Tow �:, °. i. • - i ° R
n N{EASURE
b) By taking observed flow measurements, population, consumption history,
system statistics and observed nighttime consumption into consideration, an
approximate flow rate due to underground leakage can be developed. This
information may be used to determine if and where a physical leak detection
survey might be cost-effective.
c) For this task, accurate distribution system information (maps and local
knowledge of isolation valves) will be required. Distribution system flow
measurements are most successful when the entire distribution system or
separate sectors can be isolated.
d) To take advantage of the winter season low water usage it is advisable to bring
forward this task early in the project as indicated in the Work Schedule.
8. Review Policies & Procedures Affecting Meter Efficiency & Revenue
JBS will review existing policies, procedures and standards that may adversely affect
water accountability, water utility revenues and metering system costs over the long
term.
Meter sizing, selection, installation and accessibility to facilitate periodic meter testing
and maintenance, meter reading and billing are some of the issues that have long-
term consequences that must be addressed in order to assure the benefits of the
audit shall extend well into the future.
9. Water Audit Final Report
JBS Water, Inc. will prepare and present a written Final Report of water audit findings,
conclusions, and recommendations generated by the audit, including compilations of
data collected during the audit in written and electronic format.
The Final Report will be presented in person to City of Round Rock staff to provide an
opportunity to ask questions and assure full understanding of the recommendations
and results generated by this study.
JBS Water, Inc. 5
RR -Exhibit B
PROJECT TEAM FORMATION & MEMBERS
The success of any Project in the accomplishment of its objectives depends in great
measure on the participation by experienced professionals who understand the
client's needs and develop practical, cost effective solutions on a timely basis. The
many years of experience at JBS and practical knowledge of our personnel is a
critical factor in the achieving the highest quality results.
JBS Water, Inc. 6
RR -Exhibit B
BIODATA OF PERSONNEL jlllliy
Jim Smith has 35 years of extensive experience in water
distribution system studies, including water audits, meter
audits, leakage surveys, and water and sewer rate
adjustments. His diverse professional experience, in
addition to that in the private sector, includes employment
with both state and local government agencies while working
on four continents.
From his experience in working with several hundred
utilities, Mr. Smith understands the changing internal
dynamics of individual systems. Mr. Smith has developed
several fresh approaches to water conservation needs and
to the reduction of unaccounted for water losses. These
techniques are the result of years of diverse hands on
experience.
EXPERIENCE:
Prior to the establishment of JBS Associates in 1988, Jim
served as National Marketing Director and Western States
Manager for the Pitometer Associates. He joined that firm
in 1985 when his prior firm, Water Resource Associates,
headquartered in Indiana, merged with the Pitometer
Associates.
James Be GmKh
Principal
Project Role:
Principal, responsible for project coordination, flow
and consumption analysis, evaluation of final data
and results.
Education:
Attended Eastern New Mexico University, New
Mexico State University, graduated in 1971 with a
B.S. degree from Weber State College.
Professional Affiliations:
AWWA Member since 1994
Papers & Presentations:
2006-2007 Texas Water Utility Association —
"Development of a Cost Effective Water Loss
Reduction Program" Four hour training
programs
1990-2005 - Texas Rural Water Association —
National Rural Water Association "Establishing
an Effective Water Loss Reduction Program"
2004 - AIDIS-USA Seminar on Unaccounted-for
Drinking Water - `The Impact of Meter Sizing
on Unaccounted for Water Loss'
Mr. Smith is one of the pioneers in water system auditing,
1999 - AWWA— Conserve 99 Conference -
and over the years has progressively developed and tailored
"Unaccounted for Water— Costs and Benefits of
programs dealing with water auditing concepts.
Water Loss and Revenue Recovery in Four
Vermont Municipal Water Systems".
His hands experience includes all aspects of NRW control,
1990-1997 - University of Wisconsin 'The Impact of
with major emphasis on the metering component. He has
Unaccounted for Water on Water
developed and continues to modify new approaches in
Conservation".
regards to the meter analysis.
1994 - Philippine Pipeline "Which Small Meter is Best
for MWSS Class B or Class C?"
Mr. Smith has presented training programs to over 8,000 1993 - AWWA Research Foundation San Jose, CA
people in the United States, Canada, Southeast Asia, "Leakage Control Systems'. Part of a
Central and South America. cooperative research report between the
AWWA Research Foundation and the Japan
Water Works Association.
1992 - AWWA National Conference, Vancouver, B.C.
"Establishing An Effective Water Loss
Reduction Program".
1990 Texas Rural Water Association 'The Metered
Ratio The Great Hoax?"
1981-88 AWWA— Developed the "Water Loss
Reduction and Meter Application and Sizing
Seminars for AWWA and taught programs
in more than 100 cities.
JBS Water, inc. 7
RR -Exhibit B
Mr. Schiele has over 30 years of water industry experience
in North and South America, as well as Europe and South
East Asia. Employed in both the consulting and
manufacturing sectors, he has provided consulting
services, training, project management, product support
and marketing activities related to water loss analysis, flow
measurement, subsurface pipeline surveys, development
of water loss reduction programs, product development and
testing, demonstration and sales of microprocessor -based
leak correlators, leak detection instrumentation, data
loggers and pipe locators.
EXPERIENCE:
James A. Schiele
Vice President
Project Role:
Project Manager, Flow Measurements and Leak
Detection.
Education:
Majored in Languages at Walbrook College, London,
UK 1968-1971.
Graduated in Computer Science and Technology at
Control Data Institute, London (1972-1974).
Professional Affiliations:
AWWA Member since 1994
In 1993, Mr. Schiele joined the JBS consulting group, Papers & Presentations:
directly involved with the management, supervision and 2007 — ACODAL — International Seminar on The Water
development of water audits and leak detection projects in Balance and Technologies for the Development
the United States, Brazil, Mexico, Panama and the of Unaccounted for Water Loss Programs, Cali,
Philippines. Colombia.
His experience includes production meter flow testing,
implementation of distribution system night flow tests,
application of meter datalogging and data analysis,
acoustic leak detection and the use of correlator
technologies.
Prior to joining JBS, Schiele was employed by Fluid
Conservation Systems (FCS) of Austin, Texas. For 12
years the company benefited from his substantial
experience in the field of water loss control and leak
detection as he developed an outstanding reputation for
his insight, thoroughness and insistence on improving the
customer's skills.
His extensive prior project experience was often called
upon during the development cycle of the company's new
leak detection and correlator technologies. He conducted
programs for FCS products and services throughout the
U.S. and in Canada, Mexico and Brazil. His
responsibilities included customer training, product
development, product demonstrations, and supervision
and coordination of leak survey services.
Mr. Schiele has prepared and presented more than 3,000
hours of professional training courses for industry
personnel of all levels, including operators, supervisors
and management. He is fluent in English and Spanish.
JBS Water, Inc. $
RR -Exhibit B
2004 - AIDIS-USA Seminar on Unaccounted-for
Drinking Water —"Development of a Water Loss
Recovery Program in Culiacan, Mexico"
2001 - As a result of successful development of an in-
house unaccounted for water loss recovery
program for our client, the Culiacan, Mexico
Municipal Water and Wastewater System was a
top ten finalist in a national award program for
progressive municipal government agencies,
This award was promoted by the Ford
Foundation and Mexico's Centro de
Investigacidn y Docencia Economicas (GIDE).
1999 - IMTA (Instituto Mexicano de Tecnologia del
Agua) 7th International Seminar on Water Loss
Reduction, Guanajuato, Mexico —"Experiences
in the Reduction of Water Losses in 10 Cities in
the State of Guanajuato"
1993 - AWWA Research Foundation - San Jose, CA -
"Leakage Control Systems" - Co-authored a
cooperative research report between the AWWA
Research Foundation and the JWWA (Japan
Water Works Association).
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CERTIFICATE OF INTERESTED PARTIES FORM 1295
101`1
Complete Nos. l . 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2017-155667
JBS Water, Inc.
Houston, TX United States
Date Filed:
01/18/2017
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Round Rock, TX
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Water Audit
Provide professional services for water distribution system audit, analysis of metered production and consumption and non
revenue water in Round Rock.
Nature of interest
4
Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling
I Intermediary
5 Check only if there is NO Interested Party. ❑
X
6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
KAREN PITCHER € `3
My Commission Expires
sus October 17, 2018
••^••••^^••••• ^^••^^••^•^•••^� ll tighature ofVuth6 died agent ? contracting business entity
11
AFFIX NOTARY STAMP / SEAL ABOVE
L J
Sworn to and subscribed before me, by the saidLf'w !_). rl'r, l t- this the day of ^.' 4 e N✓
20 i to certify which, witness my hand and-sealof office.
4` !c' CP �� 1 TZ E -j �5�- Aft) r 4<<.,l �t%k7f lC
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.etnics.state.tx.us version v.L.u.z t r
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2017-155667
Date Filed:
01/18/2017
Date Acknowledged:
02/09/2017
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
JBS Water, Inc.
Houston, TX United States
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Round Rock, TX
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Water Audit
Provide professional services for water distribution system audit, analysis of metered production and consumption and non
revenue water in Round Rock.
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
5 Check only if there is NO Interested Party.
X
6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said this the day of
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.etnics.state.tx.us verswn vl.v.cr r