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MINUTE BOOK 38 1998 1 February 26, 1998 The Round Rock City Council met in Regular Session on Thursday,February 26, 1998 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE Mayor Culpepper asked Boy Scouts Troop 145 from Forest Creek Elementary School to lead the Council in the Pledge of Allegiance. The Boy Scouts introduced themselves and added • that they were in the process of completing their Communications Merit Badge. ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session February 12, 1998 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. Mayor Culpepper dispensed with the order of the agenda with the unanimous consent of all the Councilmembers present. The following items were addressed by the Council. PROCLAMATIONS: 6.A. Consider a proclamation proclaiming the 10' Anniversary of the Friends of the Library Mystery Night Mayor Culpepper read the appropriate proclamation and presented it to Wiley Gilmore, cast member. Other members of the cast were also present and thanked the Council for the proclamation. PRESENTATIONS: 7.A. Consider a presentation by the Historic Preservation Commission concerning the 1997 Local Legends Awards. Mario Carlin, member of the Historic Preservation Commission, introduced Ben Salazar as the first recipient of the 1997 Local Legends of Round Rock Award. He noted that Mr. Salazar was born and raised in Round Rock. He attended the Mexican 2 February 26 1998 American school known as Los Coyotos School and graduated in 1958 from Round Rock High School. He attended and graduated from Austin Barber School. Mr. Salazar has served the City in many ways some being as a Financial Chairperson on the Building Committee when St. William Church was built in 1974. He also served for several years as Chairperson of St. William's Church Bizarre and is a charter member of the Round Rock El Amistad Club. • Mr. Salazar thanked the Historic Preservation Commission and the Council for award. Ellen Macaulay, member of the Historic Preservation Commission, introduced the next recipient of the 1997 Local Legends. She said, "Trinity Lutheran has been an integral part of our community for over 90 years. It's history dates to 1905, when the Augustana Lutheran Synod was seeking to establish a college in the South. They chose Round Rock for the location because of the town's offer of 10 acres of land, a well on the property, and $7,000 cash, plus a donation of half the cost of the building materials by the International & Great Northern Railroad. Trinity Lutheran College held its first session in October 1906, with 38 students and 4 faculty members. The college consisted of three departments: an Academy, a school of Music, and a Business Department. The main building was an immense three-story limestone structure that could be seen all the way from the other end of Main Street. • The college became well-known for its academics, but still operated in debt most years. But Trinity could boast of literary and choral societies, a good library, and even a local student's Chapter of the National Anti-Cigarette League. Trinity was also known locally for its tennis and baseball squads, and even had a college football team. In 1920 Trinity received state accreditation for the Academy, and in 1925 became an official junior college. But enrollment was never very large, so in 1929 the Board of Directors voted to merge the school with Texas Lutheran College in Seguin. Today the President's House, built in 1907, still stands south side of Main Street, but the only campus building that survives intact is a small outbuilding. By 1929 the main building was structurally unsound, but its limestone bricks were used in the construction of what became the • Trinity Lutheran Home, a campus to care for children and the elderly. Today the Trinity Lutheran Home is widely regarded for its quality long-term and convalescent care of aged persons. For over 90 years of contributing to the well-being and betterment of the people of Round Rock." Mr. Jim Miller thanked the Historic Preservation Commission and the City Council and accepted the award on behalf of Trinity Lutheran Home. February 26, 1998 Ellen Macaulay introduced the last recipient of the 1997 Local Legends of Round Rock Award. She said, "Grace Telander has been a lifetime resident of Round Rock. She attended Round Rock Public Schools. Her grandparents, Mr. & Mrs. Gustaf Israelson moved to Round r- Rock in 1870 from Sweden and established the family farm. Her parents Mr. and Mrs. Alfred • Telander lived on the farm and raised their nine children on the farm. Grace has lived there since her birth. In 1974, the Telander Family received a Texas Land Heritage certificate honoring the farms 100 years in the same family. In 1996 Grace and her family opened their home to the Round Rock Community during the first Christmas Homes Tour. She is very active in the Palm Valley Lutheran Church, and these activities include she is a current and past member of the Church Council, member of the Women's Circle also known as Esther's Circle, serves on the Preschool Board of Directors, in addition to being a lifetime member of Palm Valley Lutheran Church, she was Church Secretary for 13 years, in addition she does volunteer work for Trinity Lutheran Home and for Meals on Wheels. Ms. Telander was not able to attend the meeting and the award will be taken to her. 7.B. Consider a presentation by the Oak Bluff Phase I Homeowners Association to • request the City's joint participation in the construction of a masonry fence along CountYRoad 122. Jim Nuse made the staff presentation. The City owns a lot in Oak Bluff at the intersection of County Road 122 and Woodland Lane. Representatives of the Oak Bluff Phase I Homeowners Association George Mooney and Charles Ward would like the City to consider placing a masonry fence on the City's lot. George Mooney informed the Council that the Oak Bluff Homeowners Association will be doing some improvements on the three lots by adding a masonry fence. He added that since the City owns one of the lots that will border the corner of Woodland Loop and County Road 122 a similar fence could be place on the lot. This fence will help the neighborhood achieve an aesthetic balance and will bring more.value to the lot if the City sells it. • Charles Ward provided information on the type of fence that was being considered. The approximate cost of the fence is $9,000. Nuse added that if it was the Council's desire to proceed with the fence staff will prepare an agreement and bring it back for Council action. Mayor Culpepper informed the Council that if they had any concerns to contact Mr. Nuse before the next Council meeting. } i?: 4 February 26, 1998 CITIZENS COMMUNICATIONS: Mike Sheppard, 2137 Green Oaks Circle, said some residents of Apache Oaks met with some residents of Rolling Ridge and Round Rock Ranch to discuss the concerns regarding SH- 130. A consensus of the residents is that SH-130 should be moved to FM 685 because any route through east Round Rock will be detrimental to the community's economic loss which will be shared by everyone.eve . It will create a depressed urban corridor and eliminate the means for a • p north/south intra-city corridor from US 79 south to Gattis School Road. The residents do not want the W-2 route including the proposal made at the last Council meeting to terminate SH-130 at SH-45 along the existing W-2 route because all it would do is postpone the inevitable. Mr. Sheppard submitted a petition with 240 signatures from residents of County Road 122 that opposed all State Highway 130 routes in east Round Rock including W-1, W-2, W-3, W-4, and support the FM 685 route for SH-130. He added that 76 signatures are from residents of Forest Ridge. It is the consensus of the residents in east Round Rock that they do, not want an expressway that would destroy their community. He noted that the Council has the opportunity to shape the entire future of Round Rock by endorsing a plan that will keep major highways out of east Round Rock, support the FM 685 route, and develop a permanent intra-city parkway to help maintain the excellent quality of life that is in that area now. Rodney Howard, 1222 Leah Lane, President of Rolling Ridge, outlined information • concerning SH 130. He used a visual aid to show variables regarding concern of the people, cost issues concerning the highway, and traffic factors, figures from the matrix provided by Carter Burgess on behalf of Segment A that showed how the area and residents would be affected and what would need to be considered by the W-2 route and the W-5 route, cost of right- of-way acquisition, and construction cost absorbed by the State. He added that the W-5 route is safer, shorter, straighter, and doesn't spend as many tax dollars. Mr. Howard recommended that the Council establish an action plan of saying yes to the residents, yes to W-5, and no to other routes, and pass a resolution supporting W-5 as the preferred northern route beyond SH-45. Mike Solis, 2400 Bevin Cove, said he spoke at the Texas Transportation Commission in support of the FM 685 route. He said that Chairman Laney of the Transportation Commission asked that the residents become unified in their communities and to work together to present a proposal to TxDOT. He added that the Neighborhood Association met to discuss the T-45 • proposal made at the last Council meeting. He relayed the concerns of the residents and why they support W-5 or FM 685. He asked that the Council take a stand and vote for FM 685. David Pruett, 1711 Amber Skyway Cove, showed a series of photographs of the area adjacent to the W-2 and W-5 routes and the distance of the homes in relation to W-2. He said he was concerned with the proximity of the homes to the W-2 route. He added that he does not understand the lack of support for FM 685. 5 February 26, 1998 Gretchen Pruett, 1711 Amber Skyway Cove, said she does not understand the logistics of the route, how the vehicles will travel into downtown Austin, who will be paying the tolls and where they will actually be commuting to. She said the road will be a good bypass for the truck traffic if the toll was reasonable enough for the truckers. In terms of Round Rock itself and the neighborhoods if it is a bypass then it would need to go along FM 685 and if it is a commuter • route she would like the citizens of Round Rock surveyed to see where they actually commute to. She said a large percentage of her neighbors commute along Mopac and would support the improvements of SH-45 and extension Loop 1. She asked the Council how the residents can convince TxDOT that a truck bypass is the most appropriate option for SH-130 and how they can support the Council in acquiring funding for a truck traffic bypass if the option is accepted. She said the residents will support the Council in anyway if they will help move the trucks to FM 685. Mayor Culpepper informed Ms. Pruett to contact the federal official who represents Williamson County to relay her concerns and suggestions. Vicki Bean, 1010 Jennifer Lane, of Rolling Ridge read a prepared statement that expressed her concern of the Council and Planning and Zoning Commission for allowing the property adjacent to SH 130 to be rezoned from commercial to residential, for the Council not • supporting the most eastern and best route, and remarks made by Mayor Culpepper. She asked the Council not to allow another road of this magnitude to be allowed in the city limits. Mayor Culpepper said the reason he said it looked like a commuter expressway was because the ATS Study said that 85% of the traffic on IH-35 right now is local generated traffic and 15% is traffic going through Round Rock without stopping. He added, "We have had several e-mail's from people accusing this Council of having financial gain to keep the W-2. I challenge anybody here tonight or watching on television that if you have proof of anyone of the elected officials up here of having any financial gain to bring it forward. If not, don't spread those rumors. You can go upstairs to the third floor and check the affidavits the Council has to file each year as part of the Ethics Ordinance and we have to list everything we own within Round Rock and the ETJ of Round Rock and I challenge you to go up there and if you don't find anything then don't accuse us of that." Bobby Blackwood, 605 Circle Avenue, expressed his concern of how his property was • being flooded. Sallie Cooper, 10 Shaded Way, said any decision that the Council makes concerning SH 130 is not going to make somebody happy. She added that the Council has done a commendable job looking for solutions to this situation, however, after thinking through the alternatives routes W-2 to W-6 as well as the proposal to end SH-130 on Louis Henna she found that the best option and still the first option to build SH-130 to Georgetown on the W-2 right-of-way because it is only,fair to the„Round Rock and Williamson County citizens who planned around the route: She '> 6 February 26, 1998 noted that the W-5 route is not on FM 685. She urged the Council to complete SH 130 as planned on the technically preferred route. Bill Atchley, 1106 Jordan Lane, expressed his opposition to the W-2, W-3, W-4 and T- 45/Louis Henna route. He added that SH130 is a needed road and should be built to Georgetown and wants to know each of the Councilmembers position on the route. He asked the Council to do the best for the citizens and to stand up to TxDOT by telling-them that the citizens of Round • Rock do not want SH-130oin through their neighborhood now or ever and to move it as far g g g east as possible and anything else is unacceptable. Michael Rooch, 2401 Bevin Cove, said he does not support W-2 or the T-45 alternative. He expressed his concern of SH-130. He asked the Council to support the needs of the children of Rolling Ridge,Round Rock Ranch, South Creek, and other neighborhoods. Larry Regallo, 2141 Green Oaks Circle, said he lives in Apache Oaks and is totally opposed to the W-2 route. He added that when Mokan is built behind his subdivision it will lower the value of his home. He expressed his concern of the"truck accidents"that will occur on SH 130 and of his support of the FM 685 route. Gene McMurray, 1200 Leah Lane, expressed his concern of Mokan being built behind his home. He asked the Council to stand up and fight for what is right for the citizens. Clayton Trent, 1013 Leah Lane, expressed his concern of SH-130 negatively impacting • his neighbors. He said he believes that if the Council expressed their concern of the road someone in authority will listen. He added that if there is any chance or any way to move SH 130 he doesn't understand why it isn't moved. Steven Schwartz, 1113 Leah Lane, spoke against W-2 not because it will be built a few feet from his subdivision but because it is a route that will cost more than the W-5 route. The W- 2 route will also affect a greater number of people and will continue to rise because the residential development continues to be allowed along the proposed W-2 route. Having SH-130 next to residential property will be destructive in nature. The residents will be exposed to noise, pollution, and to trucks carrying hazardous material. Mr. Schwartz added that he did not find the T-45 proposal appealing because it offers nothing concrete. He asked that the designated right-of-way be used as an inner city boulevard and that.SH 130 be moved out of east of Round Rock to maintain the beauty of the area. • Jerry Bean, 1010 Jennifer Lane, said he heard that the W-5 route for SH 130 is cheaper, less hazardous, shorter, and will move hazardous material away from the City. The citizens of Round Rock need a north/south road on the east side of the Interstate. Putting a street on the limited amount of Mokan right-of-way that the City already has will be very beneficial. He added that he hoped the Council's concerns were for the citizens of Round Rock. Anne Gorney, 1819 Indian Summer Pass, read a prepared statement that expressed her concern that W-2 no longer makes sense as it did in the 1980's. She said that the project needs February 26, 1998 to be reappraised by the leaders of the City and putting the route on W-2, W-3, or W-4 will be damaging to the residents. Ms. Gorney added that elected officials must make the right decisions for 1998 and beyond and not fall back on a decision made 12 years ago. John Gordon, Green Meadow Drive, said that the W-2 route in inappropriate and not the best route for east Round Rock. He said that the best and cheapest route for taxpayers is the W-5 • route. The Mokan right-of-way can be used to preserve some of the history of Round Rock and have a nice north/south intra-city parkway that will protect the environment that provide a positive benefit to the neighborhoods. A hike and bike trail can be created and also a connection to the park systems that will increase the values of the homes. Mr. Gordon noted that "there is not a single subdivision in Williamson County within a quarter mile of the of W-5 but there are 2,000 homes within a quarter mile of the W-2 route." He added, " The W-5 route goes through undeveloped land and putting a freeway out there will increase the value of the property around it. Putting a route through Round Rock in W-2 destroys the value of the residential." He said that it is the Council's job to tell TxDOT what is acceptable and what is not and to support the 2,000 people in Round Rock that will be affected by the W-2 route. . Sean Copeland, 2402 Bevin Cove, said that the citizens are faced with a road that no one knows what it is for and encouraged the Council to have these concerns addressed before they • make a final decision on their recommendation. He asked the Council to allow the residents to digest the contents of the proposed resolution for two weeks before a vote is taken on it. He added that if the Council chooses to approve the T-45 plan that they keep the W-5 and W-6 route under consideration so on going public debate can continue. Mike Helsel, 7 Stillmeadow, President of the Oak Bluff Phase 2 Homeowners Association, said that Mokan has been known and published over ten years. He added he represents over 300 residents and they asked him to relay their support of the W-2 route. Marvin Denman, 1840 Red Rock Drive, expressed his support of W-5 and W-6 and added that a consensus of the residents have been achieved to move SH-130 to either of the routes. Walt Peters, 1745 Fort Grant, asked the Council to wait until TxDOT decides what type of road SH 130 will be. He added that the citizens of Round Rock need to come first and the Council is the strongest voice of the residents. Cheryl Skyway• Che 1 Williams, 1700 Ambers S a Cove President of the Round Rock Ranch Homeowners Association, expressed her concern of not having a north/south corridor. She said she appreciated the Council's request for alternatives and requested that the Council take a stand for the neighborhoods. Kim Brunssom, 1826 Red Rock Drive, expressed her concern of the W-2 route. She said that TxDOT was asked, by several'residents last July,when the plans were discussed at a meeting,to consider a route other than W-2 but it appeared that TxDOT had already decided that .. ° February 26, 1998 was the route they wanted and were not going to change their minds. She asked the Council to take a stand with the citizens and support the far east route. Kent Chambers, 1708 Fort Grant Drive, expressed his concern of W-2 "going through the heart of the City." He added that the traffic will be increased through the neighborhoods. He said it is the Council's obligation to represent the citizens and to do what is best for the City and move the highway out of Round Rock. • Kenneth Rostern, Forest Creek, complimented the citizens and neighbors for expressing their concerns. He said W-5 is not FM 685 and he would not oppose the FM 685 option but in his research it is not viable. He expressed his support of the W-2 route. Jim Babca, expressed his opposition to the W-5 and W-6 route. He said that the W-2 is the only one that will work. He added that a true 685 route will not work and therefore continues his support for the W-2 route. A resident of South Creek expressed his concern of the W-2 route. He said building SH-130 further east will save money and improve the quality of life for the residents along the route and this needs to be relayed to TxDOT. He said the Master Plan of the City called for Mokan to be built and if it is not done then it would be going against the Master Plan. Henry Stone, 1105 Rolling Ridge, expressed his concern that the Council was making a decision too early because additional information was needed before'a good recommendation can • be made. There being no additional comments, citizens communications was closed. PROCLAMATIONS: 6.A. Consider a proclamation proclaiming the 10th Anniversary of the Friends of the Library Mystery Night. This item was addressed earlier in the meeting. PRESENTATIONS: 7.A. Consider a presentation by the Historic Preservation Commission concerning the 1997 Local Legends Awards. This item was addressed earlier in the meeting. 7.B. Consider a presentation by the Oak Bluff Phase I Homeowners Association to request the City's joint participation in the construction of a masonry fence along County Road 122. This item was addressed earlier in the meeting. • PUBLIC HEARINGS: None Mayor Pro-tem Palmer chaired this portion of the meeting while Mayor Culpepper was out of the room. February 26, 1998 ORDINANCES: 9.A. Consider an ordinance amending the Parks and Recreation Fees (Second Reading) Joanne Land noted that there have been no changes to the ordinance since the first reading of the ordinance. • Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 1, SECTION 1.1703 AND SECTION 1.1705, CODE OF ORDINANCES (1995 EDITION),:;CITY OF ROUND ROCK, TEXAS, BY PROVIDING FOR SOFTBALL AND BASEBALL FIELD RENTAL RATES; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. MOTION: Councilman Stewart moved to adopt the ordinance. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Noes: None Mayor Culpepper was out of the room when the vote was taken ACTION: The motion carried unanimously. 9.B. Consider an ordinance amending the City Code to prevent cross connections contamination in the City's water system. first Reading) Jim Nuse made the staff presentation. A presentation was made on this item at the last Council meeting. He added that a cross connection is defined as: Cross-connection: shall mean any connection, physical or otherwise, between a potable water supply system and any plumbing fixture or any tank, receptacle, equipment or device through which it may be possible for any nonpotable, used, unclean,polluted and/or contaminated water, or other substances, to enter into any • part of such potable water system under any condition or set of conditions. In order to prevent possible cross connections, Chapter 10 of the Code needs to be amended. The amendment addresses location, required protection devices, testing, installation guidelines, and tester requirements, fees, and enforcement. Mayor Culpepper returned to the dais and read the caption of the ordinance. 10 February 26, 1998 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 10 BY ADDING SECTION 10.100, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS RELATING TO PROTECTION OF THE WATER SUPPLY OF THE CITY OF ROUND ROCK FROM CONTAMINATION OR POLLUTION DUE TO ANY EXISTING OR POTENTIAL CROSS- CONNECTIONS; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Stluka moved to adopt the ordinance. Councilman Stewart • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. The second reading of the ordinance will be held at the next Council meeting. RESOLUTIONS: 10.A. Consider a resolution concerning SH-130 alignment. Tom Word made the staff • presentation. He said that SH-130's purpose is to reduce the amount of traffic on I11-35, reduce the congestion, and improve the mobility in the region for both commuter and bypass traffic. He explained why it makes a difference on the alignment for SH-130 when it concerns both the commuter and bypass traffic. He showed models from the Austin Transportation Study that portrayed the traffic volumes along certain roads in Round Rock and the impact on those roads using the W-2 and W-5 routes. Mr. Word gave a brief overview of the SH-45 alternate that was presented at the last Council meeting. Councilman.Stluka asked if the SH-45 alternative was taken into consideration in the figures for the east versus the west alignment. Mr. Word said it was not because the figures gures were from the State's W-2 and W-5 alternative but the SH-45 alternative will result in increase • volumes on City streets but to a lesser degree than the eastern alignment would but it would not have the same positive benefits on the other streets that the W-2 alignment does. Mayor Culpepper said in response to e-mail that he received, Joe Vining, Planning Director, acquired the right-of-way that the State directed him to in the 80's. If the State had requested 1,000 or 2,000 feet of right-of-way that is what he would acquire but he did what he was directed to from the State and that is why the right-of-way seems small. He added, February 26, 1998 "Whatever we do tonight is not worth the weight this paper is on, and I appreciate the perception that I have the power to go down to the State of Texas and tell them that the citizens of Round Rock are not going to put up with it but that is simply not true. The State of Texas is going to build a road that is going to get the most cars on a road. If it's a toll road they have got to have • cars on it to pay the tolls. We can not ask for a 685 alternative. They have given us W-1 through W-6 and the road is going to be built on one of those right-of-ways." Mr. Word said the State has identified what they feel are the feasible alternatives and brought those back to the Council. That is what the Council asked them to do last summer. Councilman Morgan asked what the reality of a toll road for the 685 route was economically feasible or not. Mr. Word said the preliminary studies that TxDOT has done to this point,using their preferred alignment originally, indicated that this route would only raise, as a toll road, 40% of the funds necessary to build the road. You can only cover 40% of the cost with tolls. The figures indicate that something along the W-5 or W-6 alignment,which is west of 685,results in a 42,000 cars a day decrease through our area in the volume when compared to the W-2 alignment. So if the W-2 only does 40% and you loose 42,000 cars first by moving further • east to W-5 or W-6, it's going to be something even less. The State, Chairman Laney, has already stated that SH-130 will be a toll road, that has been established, so they are looking at how to cover the cost. The further east it goes the more public dollars have to be put in it and the reason Chairman Laney said it had to be a toll road is because there weren't enough public dollars to do it all as a free road. Councilman Stluka said, "I do not recall hearing tonight the concerns and the needs of the other 49,000 plus citizens of our community. The obligation that we do have, that we as elected Councilmembers city-wide have to look at, is the big picture. We have to take into consideration the impact and the effects that any roadway or any infrastructure project that we do, we must take into consideration a need, a commonality that addresses allethe citizens of the City of Round • Rock. That is what we have to do in the spirit that we have to do this tonight. The traffic is not just a problem on the east side of the community. It's a problem all over this community and what solution best lends itself to medicate as much as possible the congestion that we are dealing with throughout our City and that is the way I am going to address this when we vote on the resolution." f - : 12 February 26, 1998 In response to Councilman Morgan's request, Joe Vining gave a brief history of the development that has occurred along the SH-130 right-of-way. Mayor Culpepper explained why he advocated building SH-45/Big T. He said, "This is not going to be the best solution for everybody in Round Rock but it will at least buy us some time to start working for other solutions." • Councilwoman Chavez said, "This is a very emotional issue. It's not one that the Council takes lightly. It's not that we want to see two different areas of the City divided and fighting or feeling bad about each other. Everyone of us has considered this very difficult issue and it doesn't matter what we decide some of you will be upset. I wish there was another way. We have just got to make a decision. We have been asked to take a stand by you all at the last meeting. In July we were asked to take a stand and the Mayor asked that other alternatives be sought and that has been proposed. We have looked at them and we are just trying to do the best that we can for the majority of the citizens of Round Rock." Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the Texas Department of Transportation "TXDOT" has proposed a new • P ("TXDOT") P p highway to be constructed roughly parallel to Interstate 35 from the City of Georgetown to the City of Seguin, and WHEREAS, TXDOT has designated the proposed highway as State Highway 130 ("SH 130"), and WHEREAS, several alternate routes are under consideration for SH 130 in the southern Williamson County/City of Round Rock area,,and WHEREAS, the City Council of Round Rock wishes to express its recommendations to TXDOT for its consideration with respect to the-preferred route of SH 130 through said area as well as other important issues,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the following recommendations are hereby made to TXDOT: 1. It is recommended that, starting from the Williamson and Travis County line and moving north, the preferred route should be alternative W-1 and W-2 until SH 130 intersects with the proposed State Highway 45 ("SH 45"). At that point, it is recommended that SH 45 be constructed to full freeway status from its intersection with SH 130, west to its intersection with IH 35, thereby providing a direct main lane to main lane freeway connection between IH 35 and SH 130. 2. It is recommended that the existing right-of-way,of SH 130 north of its intersection with SH 45 be reserved, but that the construction of a freeway • section north of SH 45 be postponed until such freeway becomes necessary to alleviate traffic congestion on IH 35 between Round Rock and Georgetown. It is further recommended that concurrent with the first phase of construction of SH 130, that an arterial.be constructed from the intersection of SH 130 and SH 45 to U.S. 79. 3. It is recommended that the first phase of SH 130 be constructed from SH 45 to at least as far south as U.S. Hwy. 71 at the new Austin Bergstrom Airport. 4. It is recommended that alternatives W-3, W-4, W-5, and W-6 be eliminated from further consideration. RESOLVED this 26"'day of February, 1998. F � _ 13 February 26, 1998 CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Stewart moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart May Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.B. Consider a resolution accepting the Texas Department of Transportation Commission Minute Order 107389 concerning ,proposed improvements on IH-35 at FM 1325 and at Hester's Crossing. Tom Word made the staff presentation. On January 29, 1998, the • Texas Transportation Commission passed a minute order establishing the conditions for TxDOT's 50% funding for turnarounds on IH 35 at FM 1325 and at Hester's Crossing. The minute order that restates what the City offered to TxDOT. Conditions of the proposal are: * The City will provide the design plans for the construction of the turnaround structures. * The City will provide any right-of-way and utility adjustments for Hester's Crossing. (none are expected to be required). * The City and State will fund 50% of the cost of construction. (City's share and the State's share is estimated to be$2,750,000). * The State will award the contract and manage the construction project. • * The contract is expected to be awarded in October, 1998. Staff recommended approval of the resolution. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, Texas Transportation Commission Minute Order 107389 ("Order") authorizes the Texas Department of Transportation to undertake and complete highway improvements generally described as turnaround structures on IH-35 at FM 1325 and on IH-35 at Hester's Crossing, and WHEREAS, the construction of these structures will facilitate traffic flow and mitigate 14 February 26, 1998 congestion and will provide a better transportation facility for local residents and the traveling public, and WHEREAS, the City Council wishes to accept and approve the provisions of the Order, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Council hereby accepts and approves the provisions of the Order attached hereto and incorporated herein for all purposes. The Motion to approve the Order was made by and seconded by Councilmembers voting in favor of the motion were as • follows: Those voting in opposition to the motion were as follows: The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of February, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stewart seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.C. Consider a resolution authorizing the Mayor to execute a contract with Gamey Companies. Inc. for a 30-inch treated water bypass at the Water Treatment Plant Jim Nuse made the staff presentation. A presentation was made on this item at at the last Council meeting. A deficiency was discovered in the water distribution system at the water plant. A bypass is needed • in order to deliver water reliably. This bypass is a specialty project consisting of large pipe and valve installation tying into an existing 42" line. The existing line is concrete steel cylinder pipe material and requires skill in constructing. Gamey Companies, Inc. is one of a very few contractors in the state able to accomplish this type of work. It is critical that the bypass be installed by the spring to ensure the reliable delivery of water to the customers. 15 February 26, 1998 Staff recommended, under the health and safety provision of the bidding statues, awarding the contract to Gamey Companies, Inc. The project needs to be installed as soon as possible. The contract amount is $181,700.00 and this work can be accomplished in approximately 60 days. • Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, a treated water bypass at the Water Treatment Plant is necessary to preserve or protect the public health or safety of the City's residents, and WHEREAS, in order to procure the treated water bypass as soon as possible, and in order to preserve or protect the public health or safety of the City's residents, and pursuant to Section 252.022(a)(2) of the Local Government Code,bids were not required, and WHEREAS, Gamey Companies, Inc. has submitted a proposal to provide said treated water bypass, and WHEREAS, the City Council wishes to accept the proposal from Gamey Companies, Inc.,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the proposal submitted by Gamey Companies, Inc. is declared to be acceptable and in the best interest of the City, and the Mayor is authorized and directed to execute on behalf of the City a contract with Gamey Companies, Inc. for a treated water bypass at the Water Treatment Plant. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the • subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of February, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph,= • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.D. Consider a resolution authorizing the Mayor to execute an agreement with Fern Bluff Municipal Utility District for Regional Stormwater Management. Jim Nuse made the staff presentation. Some years ago several of the neighborhoods in Fern Bluff MUD provided funds into the Regional Drainage Program that the City of Round Rock administers. This agreement 1 .6 February 26, 1998 acknowledges that they have paid those funds and that they are participating in the City's regional program so they can use it in their funding process. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock ("City") and Fern Bluff Municipal Utility District • ("District") desire to enter into an agreement for regional stormwater management, and WHEREAS, the City wishes to enter into an Letter of Agreement("Agreement")with the District for regional stormwater management,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City said Agreement, a copy of same being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of February, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.E. Consider a resolution authorizing the Mayor to execute a contract for management services to administer the Texas Capital Fund Infrastructure Grant for Park Valley Drive improvements. Joe Vining made the staff presentation. The City of Round Rock has recently received notification of a contract award from the Texas Department of Economic Development for the construction of Park Valley roadway and waterline on the north boundary of the Round • Rock Hospital. The grant award is $535,000. The scope of services requires that grant funds be administered in accordance with the Texas Community Development Program guidelines so $35,000 is the portion that is allowed for payment to a grant administrator. Staff recommended that Langford Community Management Services administer the grant program based on their past performance with the City of Round Rock. 4 17 February 26, 1998 Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City has a need for professional management services to implement the Texas Capital Fund Grant for the Round Rock Hospital, and WHEREAS, Langford Community Management Services has submitted an agreement to provide the needed services, and • WHEREAS, the City Council desires to enter into said agreement with Langford Community Management Services,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Langford Community Management Services to implement the Texas Capital Fund Grant for the Round Rock Hospital, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of February, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.F. Consider a resolution authorizing the City Manager to issue a purchase order for fencing of two new ball fields at Old Settlers Park at Palm Valley. Randy Gordon made the staff presentation. Parks and Recreation received 2 bids for the fencing at the pony colt fields at Old Settlers Park at Palm Valley. Staff recommended the bid be awarded to Allied Fence in the • amount of$38,358. He added that the bid included additional options of backstop overhang and shade cloth frame work for that field. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly,advertised for bids for the purchase of fencing for two new ball fields at Old Settlers Park at Pahn Valley, and WHEREAS,Allied Fence has submitted the lowest and best bid, and 18 February 26, 1998 WHEREAS, the City Council wishes to accept the bid of Allied Fence,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of SabreData is hereby accepted as the lowest and best bid and the City Manager is hereby authorized and directed to issue a purchase order to Allied Fence for the purchase of fencing for two new ball fields at Old Settlers Park at Palm Valley. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the • Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of February, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. 10.G. Consider a resolution authorizing the Ci1y Manager to issue a purchase order to CASCO for protective clothing for fire fighters. Lynn Bizzell made the staff presentation. Five (5)bids were received for the purchase of protective clothing for fire fighters. CASCO Industries submitted the lowest bid meeting specifications. Staff recommended acceptance of the bid from CASCO Industries, Inc. of$770.16 a set for a total of$42,358 for 55 sets. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the purchase of protective clothing for the Fire Department, and WHEREAS, CASCO Industries,Inc. has submitted the lowest and best bid, and • WHEREAS, the City Council wishes to accept the bid of CASCO Industries, Inc., Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of CASCO Industries, Inc. is hereby accepted as the lowest and best bid and the City Manager is hereby authorized and directed to issue a purchase order to CASCO Industries, Inc. for the purchase of said protective clothing. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. a � 19 February 26, 1998 RESOLVED this 26th day of February, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: None DISBURSEMENTS: 12.A. Consider payment to Borah, Inc. for water system improvements for Pressure • Plane No. 4/Dell area in the amount of 33,639.50. 12.B. Consider payment to Craig, Sheffield, & Austin, Inc for the expansion of the Water Treatment Plant in the amount of$55.380.00. 12.C. Consider payment to RJN Groin, Inc. for engineering services associated with the Sanitary Sewer Evaluation Study in the amount of$39,263.89. MOTION: Councilman Joseph moved to approve the disbursements. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph;;, Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. NEW BUSINESS: None CITY MANAGER'S REPORT: Bob Bennett thanked Tom Word for all the work he did "making a complicated situation understandable." 20 February 26, 1998 COUNCIL COMMENTS: Councilman Morgan said, "This has been a pretty difficult issue that we have been dealing with over a long period of time and it is not over yet. The success of these decisions will be determined way in the future not by this very moment in what we hear or see. The almost six years that I have served on this Council I have never made a decision that I didn't think was in the absolute best interest of this City. I will not in the future, if given the opportunity, ever make a decision that I don't think is in the absolute total best interest of this City and I think we have • all been insulted by some of the comments that have been made and given the emotional tensions that are involved I accept that. You don't sit up here thinking that it is not going to happen and it is going to happen and there are some people in the audience that would not have tolerated what we have tolerated up here. I hope that we don't divide ourselves here in trying to do what is best for the City as a whole and any wounds that are perceived out there are healed very quickly. I don't think having a safer quicker way to motivate around the region is going to cause blighted areas in our City and I don't see tremendous decreases in real estate values and understand the emotions that grow out of this." Councilman Stewart said, "All of us have agonized on this decision." He thanked Mr. Word for all the efforts he put into a well prepared presentation on a short notice. Mayor Pro-tem Palmer said he appreciated the way the Council presented themselves on this issue. Councilwoman Chavez expressed her and the Council's sincere condolences to Michelle • Solis, Bobbie Sheets, and Sharon Prete on their recent losses. Councilman Joseph said he echoed the comments from Councilman Morgan and Councilwoman Chavez. He thanked staff for all the work they did on this issue and the individuals who came forward and voiced their opinions. He added that he hopes to continue to serve all citizens. Mayor Culpepper announced that the Round Rock Hardball Tournament is being held this weekend and encouraged everyone to attend and support the Round Rock Dragons, the 1997 State 5-A Baseball Champions. ADJOURNMENT: There being no further business, the meeting adjourned at 11:00 p.m. Respectfully Submitted, C)99-",�*yZOC-/ • Joanne Land, Assistant City Manager/ City Secretary i � 4 21 March 12, 1998 The Round Rock City Council met in Regular Session on Thursday, March 12, 1998 at 7:00 p.m. in the City Council Chamber,221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor • Pro-tem Earl Palmer, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Councilman Robert Stluka was absent due to illness. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session February 26, 1998 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None Absent: Councilman Stluka ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: None PROCLAMATIONS: 6.A. Consider a proclamation proclaiming March 14, 1998 as Paul Lees Daffodil Days. Mayor Culpepper read the appropriate proclamation and presented it,to Margaret Lees, wife of Paul Lees. Posey McClung, Sharon Scott, Jean Murphy, Barbara Houts, Allen Baca, and Rick Thompson of the Senior Citizens Foundation were present at the meeting. Ms. McClung outlined the activities for Daffodil Days and thanked the Council for their support. PRESENTATIONS: 7.A.1. Consider a presentation concerning the acquisition of new computer systems for the City's financial services, human resources and utility billing departments. City staff and the City's computer systems consultant are nearing the completion of a year-long search into new computer systems technology which will 22 March 12, 1998 replace the current 10-year old systems. Staff Resource Person: David Kautz, Finance Director David Kautz said the current computer system is 10 years old and the technology that is incorporated in it is about 12 to 15 years old. This system serves the City's accounting, budget, and payroll functions, human resources, and utility billing. Not • only has the need arisen to update the system to newer technology but it's becoming important and critical to update work processes. A new computer system can help incorporate design and work processes using newer technology which will improve productivity and work flow. Staff has talked to TU Electric and to EDS as far as considering the billing functions or even computing power to be outsourced to these organizations on a shared basis but the technology is not there yet. The City has been looking for a system over the course of a year. He added that SaberData was retained to assist staff in looking at new technologies and design the request for proposals for the systems and will give an update to the Council. Staff will bring back to the Council, at a later date, a specific system recommendation as well as a contractual agreement for • their approval. Mitt Salvaggio gave the following update on the progress that has been made for the new systems. Why a new system? • Year 2000 Compliance Productivity Improvements • Best Business Practices -Elimination of paper documents • Reporting Enhancements -Elimination of duplicate date entry • Technological Improvements -Enhanced budgetary control • Customer Service Improvements - Automated workflow and electronic approvals • • Enhanced/ New Functionality Full integration Protect Scopes • Financial Human Resources -General Ledger -Time and Attendance - Accounts Payable -Leave Accounting 23 March 12, 1998 -Purchasing -Position Control -Budget Development -Personnel Management -Project Accounting -Benefits Administration -Fixed Asset Accounting -Payroll • Utility Billing -Calculation and Billing - Account Late Notice and Penalty Assessment -Deposits -Collection and Receivable Processing -Automated Meter Reading -Credit History Maintenance -Customer Service Enhancements • Improved communications with customers (e.g., quality of information captured on bill, improved inquiry capabilities) • Payment options The Project Status Financial and Human Resources System(s) • Issued Request for Information on 01/30/97 and received responses from 16 vendors • Performed needs analysis and issued Request for Proposal on 10/22/97 • Received responses from 8 vendors • Evaluated vendor proposals and selected five to demonstrate their product using City-defined scripts • Evaluated additional product through State of Texas Qualified Information • Systems Vendor (QISV) program • Currently negotiating with High Line Corporation for Human Resources system • Three (3) 'finalists for Financial system - intend to begin negotiations with preferred vendor next week • Financial System"Live" Date-10/01/98 • Human Resources/Payrolt5ystem"Live" Date-01/01/99 24 March 12, 1998 Utility Billing System • Performed needs 98 analysis and issued Request for Proposal on 02 13 Y q p / / • Received responses from two (2) vendors • Currently evaluating vendor proposals • "Live' Date-10/01/98 • Estimated Project Costs Human Utility Financial Resources Billing Hardware $50,000 $50,000 $50,000 Software 275,000 90,000 90,000 RDBMS 50,000 30,000 20,000 Implementation Services 295,000 60,000 60,000 Other* 150,000 15,000 -- Total $820,000 $245,000 $220,000 * This is a catch all of some additional services that might be needed with some • specialization that might be required for some of the conversion from the current system. Mr. Salvaggio added that the estimates are still subject to negotiations and the uncertainty of the hardware but the figures are from the high end of the estimates. Mayor Culpepper dispensed with the order of the agenda with the unanimous consent of all the Councilmembers present and addressed the following item. 10.A. 1. Consider a resolution authorizing a street closing. The streets to be closed are a portion of W. Main Street, Round Rock Avenue, the intersection of Mays and E. Main Street, and E. Main Street to the Sam Bass Youth Baseball fields at 901 E. Main Street on Saturday, March 28, 1998 from 7:00 a.m. to 8:00 a.m. for the Annual Sam • Bass of Round Rock Youth Baseball League, Inc. Opening Day parade and ceremonies. Staff Resource Person: Toanne Land, Assistant City Manager/City Secretary. Carey Bovey, Board of Director, and Terry Grondin, President of the Sam Bass of Round Rock Youth Baseball, Inc., were present to request permission to have the Annual Sam Bass of Round Rock Youth Baseball League Opening Day Parade on Saturday, March 28, 1998. The parade will begin at the parking lot of the El Matador ot 25 March 12, 1998 restaurant located at 113 W. Main Street at 7:00 a.m. and proceed eastward beginning on Round Rock Avenue in front of the El Matador,through the intersection of Main and Mays Street, and on E. Main Street to the Sam Bass Youth Baseball Fields located at 901 E. Main Street. Once the parade is over, they will conduct their Opening Day • Ceremonies at the Sam Bass Youth Baseball fields. The parade will take approximately 30 to 40 minutes to complete, therefore, the streets will need to be closed from 7:00 a.m. to 8:00 a.m. There are 600 youths participating in this years program and the teams will be marching together. Fire Chief Bizzell and Police Chief Kuhlmann have indicated i. that this date and time is acceptable to them. RESOLUTION NO. WHEREAS, the Sam Bass of Round Rock Youth Baseball League, Inc. has requested that a portion of Main Street,from 113 W. Main Street to 901 E. Main Street at the Sam Bass Baseball Fields,be closed for its annual Opening Day Parade on March 28, 1998,from 7:00 o'clock a.m. to 8:00 o'clock a.m., and WHEREAS,the City Council wishes to grant said request, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That a portion of Main Street be closed as set forth above. • The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of March,1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND,City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka ACTION: The motion carried unanimously. 7.A.2. Consider a presentation concernm&revision of the 1997-1998 Operating Budget. The Operating Budget includes the General Fund, the General Debt Service 26 March 12, 1998 Fund and the Water/Wastewater Utility Fund. Staff Resource Person: David Kautz, Finance Director David Kautz said that the purpose of the proposed budget revision is to provide funding for additional operating and capital costs. Including the following: General Fund Operations Expenditures • 1) Additional funding for the Library expansion project in the amount of $300,000. The Library expansion project construction bid exceeded available funding from 1996 General Obligation Bonds. This budget item authorizes the funding needed to complete the project. The total project cost is $4,024,799. 2) Financial Services/Human Resources computer system in the amount of $1,065,000. This item establishes funding for the proposed computer system. Funding includes application software, operating system software, hardware, system implementation, data conversion and training of staff. 3) Senior Planner position in the Planning Department at an annualized cost of $50,000. This position is responsible for assisting in General Plan Revision, Census 2000, and on-going current planning programs, Historic Preservation Commission, and Development Review Board. 4) Public Information Officer position in the Administration Department at an annualized cost of $56,000. This position is responsible for improving the communication of important City information and developments to our citizens and customers. 5) Funding for legislative lobbyist McKinley, Smith and Seale in the amount of $15,000. The initial operating budget did not anticipate the continuation of these services beyond the legislative session. However, many legislative issues important to the City continue to develop which must be monitored and • addressed by the City. 6) Additional right-of-way mowing by the State Highway Maintenance Department in the amount of $6,000. The State's budget for right-of-way mowing is insufficient to maintain an attractive appearance for Round Rock along the 27 March 12, 1998 interstate highway. This budget item provides funding for increasing the number of mowing cycles. Financing Sources/Revenue The General fund operation costs and non-recurring capital costs are funded by • increased sales tax revenue for the current operating year and cash designated for these purposes. Additional sales tax proceeds will provide$1,200,000 of funding. Utility Fund Operations Expenditures 1) Pump replacement at Lake Georgetown in the amount of $165,000. This will •; replace a worn pump and to increase the capacity of raw water pumping. 2) Chisholm Trail Tank Repair in the amount of $13,300. This cost was previously approved by Council; the budget revision formally establishes the proper budget account. Utility Fund Operations Expenditures 1) Water Leak Detection Survey Program in the amount of$10,000. This cost was • approved by Council resolution and continues the water leak detection and accountability program. This revision item establishes the proper budget account. 2) Utility billing computer system in the amount of $550,000. This item establishes funding for the proposed utility billing system. Costs include an estimate for application software, operating system software, hardware, implementation, training and data conversion. 3) Utility repairs as part of the Street Sealcoat Maintenance Program in the amount of$35,000. These costs have been approved by the Council as part of the sealcoat maintenance program. This item establishes the proper budget account. Financing Sources/Revenue • The Utility System costs are one-time capital costs and are proposed to be funded from cash on hand. As indicated in the budget document, cash is available for capital equipment and construction. Mr. Kautz added that this item will be brought back to the Council for action. 28 March 12, 1998 7.13.1. Consider a presentation concerning_proposed revisions to the City's Personnel Policy. a) Changing the title of the existing Personnel Policies and Procedures manual to Human Resources Policies and Procedures Manual. This proposed change reflects the more comprehensive work of Human • Resources Management ( i.e. Training & Development, Performance Management,Strategic Planning, et al.). b) Renaming Section 5.0 Employee Compensation and Advancement Policy. The section would be renamed to Compensation and Salary Administration. This section has been updated to include language associated with the City's new compensation practices as approved by Council as a result of a compensation study completed by Watson & Wyatt Worldwide (WWW). A side-by-side comparison is included with the packet for review. Adding a Performance Management Process Policy. The Policy is • designed to correlate with the City's Performance Management Process. The policy outlines process guidelines, timeframes and responsibilities. It is designed to ensure a uniform, equitable process that is consistently applied throughout city government. Staff Resource Person: Teresa S. Bledsoe,Human Resources Director Ms. Bledsoe outlined the changes that are being proposed as stated above. 7.C.1. Consider a presentation concerning the location of the Recreation Center. Staff is recommending that the Recreation Center be located in Greensloges Park on Gattis School Road. Staff Resource Person: Sharon Prete,PARD Director Sharon Prete said staff has determined that the best location for the Recreation • Center is the 16.812 acres tract located off Gattis School Road,and east of Parkside Drive. The location needed to meet certain standards. Those are the property has to have good access to the community, close to the downtown area, meet National standards, serve the majority of the population, doesn't duplicate other services that are being provided in other sectors of the community and is City owned property. Ms. . : 29 March 12, 1998 Prete added that Greenslopes Park meets all the standards, needs, has existing basketball courts and tennis courts, the building will fit in the area, allow for additional buildings and facilities, and there are sidewalks that lead to the location. She said staff is looking for concurrence from the Council to proceed with the project at Greenslopes • Park. Councilman Joseph said, "It's a good central location." Mayor Culpepper asked if the soccer field, by the basketball court, will remain. Ms. Prete said it will but the small soccer field by the existing tennis court will be relocated. Councilman Morgan said, "That's what we wanted, good job." 7.D.1. Consider a presentation concerning an update on road improvements. Staff Resource Person: Tom Word,Traffic Engineer. Tom Word gave an update on the City's road improvements. He said that two major projects that have been moving forward are the Greenlawn Boulevard extension • and the IH-35 turnarounds. The engineering work is being done for Greenlawn Boulevard and the alignment has been drawn and looks good. Staff is starting to meet with some of the landowners to discuss the project. The land acquisition process is anticipated to begin in the next 4 weeks which is on schedule in terms of construction. The bids will be opened in June of this year and the project will take about 9 months to build. The other major project, the IH-35 turnarounds, is moving very well and is on schedule. Staff received the preliminary schematics and preliminary bridge layouts for the work that is being done. Those have been forwarded on to the TxDOT and the Federal Highway Administration for their review and comments. The geotechnical • work for the bridge design has begun. Mr. Word also showed a rendition of a design that is being proposed with the turnaround project. This rendition depicts a gateway concept for Round Rock so the public will know when they have arrived in Round Rock. The bids are scheduled to open in October and will take a year to complete the project. This project will make a significant improvement on the traffic flow in the southern part of town. 30 March 12, 1998 Other improvements that are being proposed are to coordinate the traffic signals in the community to reduce congestion on the major arterials. This will be done by coordinating the timing of the traffic signals so a smooth flow of vehicles can be achieved with a minimal number of stops at the traffic lights. He outlined the first three areas that will be targeted for traffic systems. Those are the FM1325/Burnet • Road/Louis Henna Corridor, McNeil Road at the Interstate up to RM620, and U.S. 79. Since most of the signals belong to the State, this project will be a cooperative effort between the City and State. The cost for the City signals is approximately $34,000. The schedule will allow the completion of the installation in July with a 30 day time period to fine tune the system. Mr. Word added that if the Council concurs with the project then staff will proceed in acquiring the specific documents to bring back to the Council for action. Councilwoman Chavez asked how the system would be affected by the railroad. Mr. Word said the system is designed to self adjust. It will take about 2 to 3 cycles for the lights to get back on line with the main controller of the system. • Bob Bennett asked what the cost would be for the State. Mr. Word said about $3,000 an intersection and they have approximately 15 intersections within Round Rock for an approximate cost of $45-50,000. He added staff is proposing that this cost be paid from the 1/2 cent sales tax funds because it is an ideal program for traffic improvements. The City's first 1/2 cent sales tax check for January was $400,000. Mayor Culpepper said that the 4B Corporation will need to approve staff's proposal. Mr. Word said that staff will be present to the Transportation Corporation a proposed Transportation Improvement Program for them to review and evaluate. PUBLIC HEARINGS: 8.A.1. Consider a public hearing concerning amending the official zoning map • of the City by zoning property located at 1601 FM 1460 (formerly SPTST Hall) from I-1 (General Industrial) to Planned Unit Development (PUD) No. 34 Planning and Zoning Commission recommendation: Approve District Planned Unit Development (PUD) 34 zoning. Applicant: Professional Testing (EMI, Inc.). Agent: Teff Lenk Professional Testing. Staff Resource Person: Toe Vining, Planning Director 3 .1 March 12, 1998 Joe Vining said that this rezoning was brought forward at the direction of the Council and with the concurrence of the applicant. The prohibited uses in the PUD are waste storage or recycling, principal business of storing bulk chemicals or petrochemicals chemicals,retail sale to the general public of • alcoholic beverages for either on or off premise consumption. Transient lodging not contained within a building including but not limited to recreational vehicles parks and camp grounds, sexually oriented businesses, salvage yards or junk yards, concrete or asphalt batch plant, truck depot or bulk distribution facilities, construction equipment sales,leasing and storage. Permitted uses are those normally approved in I-1 zoning, office, office/warehouse, research, testing, and development, light manufacturing and assembly, technical schools, institutions and day care. The owner of the property shall maintain a twenty (20') foot wide, natural landscaped buffer along the easternmost border of the property which preserves the natural tree cover wherever possible. • Mayor Culpepper opened the public hearing. Jim Aston, #9 Hidden Acres, said his property abuts the former SPJST Hall property. He thanked the Council and especially Councilman Morgan for considering the neighborhood in the zoning request. He added that the PUD will maintain the quality of life of the neighborhood, the Apache Oaks Subdivision, and whoever builds on the farm surrounding the property in future years. There being no further testimony, the public hearing was closed. 8.A.2. Consider a public hearing concerning amending the official zoning map of the City y zoning property located on the north side of Sam Bass Road between Chisholm Trail and the Georgetown Railroad tracks from SF-2 (Single Family-Standard • Lot,, C-2 (Local Commercial), and C-1 (General Commercial) to I-1 (General Industrial). Planning and Zoning Commission recommendation: Approve District I-1 (General Industrial) zoning. Owners: ST & W Mark; FH Stifflemire; WE Henna; HS & TD Billingsley; T and D Bustos;ST Marx. Agent: City of Round Rock. Staff Resource Person: Toe Vining,Planning Director 32 March 12, 1998 Joe Vining said this property is located on the north side of Sam Bass Road between Chisholm Trail and the Georgetown Railroad tracks. This area has existing businesses which fall under the industrial category. The existing zoning to the north is I-1 for the Round Rock Industrial Park. Inquiries by several property owners for industrial zoning prompted the City to initiate a rezoning for this area to conform with • the General Plan. Staff recommended the rezoning of 5.193 acres from SF-2 (Single Family Standard Lot); .19 acres from C-2 (Local Commercial); and .36 acres from C-1 (General Commercial) to I-1 (General Industrial). Mayor Culpepper opened the public hearing. There being no public testimony, the public hearing was closed. 8.A.3. Consider a public hearing concerning amending the official zoning map of the City by zoning property located in Corridor Park II east of IH-35, on the north and south sides of Dell Way from I-1 (General Industrial) to C-1 (General Commercial). Planning and Zoning Commission recommendation: Approve District C-1 (General Commercial) zoning. Applicant: Dell Computer Holdings. Agent: David R. Hewlett, • Winstead Sechrest&Minick PC. Staff Resource Person: Toe Vining,Planning Director Joe Vining said years ago this tract was known as the Reliance Electric Tract. In the '70s the City expected to have heavy industry on this tract but the oil business changed and Reliance Electric moved. The current owner, Dell Computers, has a use that does not require industrial zoning. At the suggestion of staff, Dell has officially requested a zoning change to District C-1 (General Commercial) to accommodate future development. Councilman Morgan asked about the greenbelt and drainage areas. Vining said the areas would be maintained. Dell met with the neighborhood and assured them that they are committed to maintain the same kind of buffer that already exists on the • property. Mayor Culpepper opened the public hearing. There being no further testimony, the public hearing was closed. 33 March 12, 1998 ORDINANCES: 9.A.1. Consider an ordinance amending the official zoning map of the City by zoning property located at 1601 FM 1460 (formerly SPTST Hall) from I-1 (General Industrial) to Planned Unit Development (PUD) No 34 Planning and Zoning Commission recommendation: To approve District Planned Unit Development (PUD) 34. (First Reading) Second Reading mqy be dispensed with the unanimous consent of all the Councilmembers present. Applicant: Professional Testing (EMI, Inc.). Agent: Teff Lenk,Professional Testing. Staff Resource Person: Toe Vining,Planning Director . .E A public hearing was held on this item earlier in the meeting. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE 10.0720 ACRES OF LAND SITUATED IN THE P.A. HOLDER SURVEY, ABSTRACT NO. 297, IN ROUND ROCK, WILLIAMSON COUNTY, TEXAS FROM • DISTRICT I-1 (GENERAL INDUSTRIAL) TO PLANNED UNIT DEVELOPMENT (PUD) DISTRICT NO. 34. MOTION: Councilman Stewart moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the • ordinance with the unanimous consent of all the Councilmembers present. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka 34 March 12, 1998 ACTION: The motion carried unanimously. 9.A.2. Consider an ordinance amending the official zoning map of the City by zoning property located on the north side of Sam Bass Road between Chisholm Trail and the Georgetown Railroad Tracks from SF-2 (Single Family-Standard Lot), C-2 (Local Commercial), and C-1 General Commercial to I-1 General Industrial). Planning and • Zoning Commission recommendation: To approve District I-1 (General Industrial) zoning. First Reading) Second Reading may be dispensed with the unanimous consent of all the Councilmembers present. Owners: ST & W Mark; FH Stifflemire; WE Henna; HS & TD Billingsley; T and D Bustos; ST Marx. Agent: City of Round Rock. Staff Resource Person: Toe Vining,Planning Director A public hearing was held on this item earlier in the meeting. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF • ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE 5.743 ACRES OF LAND, OUT OF THE J.M. HARRELL SURVEY, ABSTRACT NO. 284, ROUND ROCK, WILLIAMSON COUNTY, TEXAS, FROM DISTRICT SF-2 (SINGLE FAMILY-STANDARD LOT) (5.193 ACRES) AND DISTRICT C-2 (LOCAL COMMERCIAL) (.19 ACRES) AND DISTRICT C-1 (GENERAL COMMERCIAL) (.36 ACRES) TO DISTRICT I-1 (GENERAL INDUSTRIAL). MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka • ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Morgan seconded the motion. t . . 35 March 12, 1998 VOTE: Ayes: Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka • ACTION: The motion carried unanimously. Y 9.A 3. Consider an ordinance amending the official zoning map of the City 12X zoning_propert_�located in Corridor Park II located east of IH-35, on the north and south sides of Dell Way from I-1 (General``Industrial) to C-1 (General Commercial). Planning and Zoning Commission recommendation: To approve District C-1 (General Commercial) zoning. (First Reading) Second Reading may be dispensed with the unanimous consent of all the Councilmembers present. Applicant: Dell Computer Holdings. Agent: David R. Hewlett, Winstead Sechrest & Minick PC. Staff Resource Person: Toe Vining,Planning Director A public hearing was held on this item earlier in the meeting. • Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE 61.3450 ACRES OF LAND SITUATED IN THE ASA THOMAS SURVEY, ABSTRACT NO. 209, ROUND ROCK; WILLIAMSON COUNTY, TEXAS, FROM DISTRICT I-1 (GENERAL INDUSTRIAL) TO DISTRICT C-1 (GENERAL COMMERCIAL). MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes,; Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to, adopt the ordinance. Councilman Morgan seconded the motion. 36 March 12, 1998 VOTE: Ayes: Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent:' Councilman Stluka ACTION: The motion carried unanimously. • Y 9.13.1. Consider an ordinance amending Chapter 10 by adding Section 10.100, Code of Ordinances (1995 Edition), to prevent cross connection contamination in the City's water system. A cross connection is defined as any connection, physical or otherwise, between a potable water supply system and any plumbing fixture or any tank, receptacle, equipment or device through which it may be possible for aIU nonpotable, used, unclean, polluted and/or contaminated water, or other substances, to enter into any part of such potable water system under any condition or set of conditions. In order to prevent possible cross connections, a code amendment is requested. This amendment discusses location, required protection devices, testings installation guidelines, and tester requirements. Fees and enforcement is also outlined • in the Ordinance. Staff recommends approval. (Approved on first reading February 26, 1998) (Second Reading) Staff Resource Person: Tim Nuse,Public Works Director Joanne Land said that there have been no changes since the first reading of the ordinance. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 10 BY ADDING SECTION 10.100, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS RELATING TO PROTECTION OF THE WATER SUPPLY OF THE CITY OF ROUND ROCK FROM CONTAMINATION OR POLLUTION DUE TO ANY EXISTING OR POTENTIAL CROSS-CONNECTIONS; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. • MOTION: Mayor Pro-tem Palmer moved to adopt the ordinance. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka 37 March 12, 1998 ACTION: The motion carried unanimously. 9.B.2. Consider an ordinance designating various intersections as stop intersections. Crenshaw Lane to stop at Forest Creek Drive Shark Loo East and West Intersections to stop at Crenshaw Lane Arnie Lane to stop at Crenshaw Lane Satellite View to stop at Sandy Brook Drive Lorson Loop to stop at Sandy Brook Drive Bonnie Lane to stop at Lorson Loop Eagles Nest Drive at Settlement Drive (All-Way Stop) (First Reading) This ordinance requires two separate readings. Staff Resource Person: Tim Nuse,Public Works Director Tom Word, Traffic Engineer, said two new subdivisions have recently been accepted by the City. This ordinance will establish stop,signs at four intersection in • Forest Creek, Section 8. The locations are Crenshaw Lane at Forest Creek Drive, Shark Loop (East and West Intersections) at Crenshaw Lane, and Arnie Lane at Crenshaw Lane. This ordinance will also establish stop signs in Stoney Brook Subdivision, Section 3A. The locations are Bonnie Lane at Lorson Loop, Lorson Loop at Sandy Brook Drive, and Satellite View at Sand Brook Drive. In addition at a request from area residents Y q staff conducted an evaluation of an existing intersection, Eagles Nest Drive at Settlement Drive, for an all-way stop. Results of the evaluation is that the curve to the east of this intersection limits the visibility especially when vehicles are parked on the side of the road and an all-way stop is appropriate for this intersection. Mayor Culpepper read the caption of the ordinance. • ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTIONS OF CRENSHAW LANE AND FOREST CREEK DRIVE, SHARK LOOP AND CRENSHAW LANE, ARNIE LANE AND CRENSHAW LANE, SATELLITE VIEW AND SANDY BROOK DRIVE, LORSON LOOP AND SANDY BROOK DRIVE, BONNIE LANE AND LORSON LOOP, AND EAGLES NEST STREET AND SETTLEMENT DRIVE AS STOP INTERSECTIONS; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. 38 March 12, 1998 MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None Absent: Councilman Stluka ACTION: The motion carried unanimously. RESOLUTIONS: 10.A.1. Consider a resolution authorizing a street closing. The streets to be closed are a portion of W. Main Street, Round Rock Avenue, the intersection of Mays and E. Main Street, and E. Main Street to the Sam Bass Youth Baseball fields at 901 E. Main Street on Saturday, March 28, 1998 from 7:00 a.m. to 8:00 a.m. for the Annual Sam Bass of Round Rock Youth Baseball Lea e O Da gu , Inc. Opening g_y parade and ceremonies. , Staff Resource Person: Toanne Land, Assistant City Manager/QY Secretary. This item was addressed earlier in the meeting. • 10.A.2. Consider a resolution Calling the May 2, 1998 City Council Election for Council Place 2 and Council Place 6 and establishing_polling_places. Early voting - Be ig ns April 15, 1998 and ends April 24, 1998 (Weekdays) 7:30 a.m. to 5:00 p.m.; April 27 and April 28 -7:30 a.m. to 7:00 p.m. Round Rock City Hall-221 E. Main Street-Round Rock Round Rock ISD Administration Building-1311 Round Rock Ave. -Round Rock Westwood High School-12400 Mellow Meadow Drive-Austin McNeil High School-5720 McNeil Road-Austin April 18 and April 25 (Saturday-8:00 a.m. to 12:00 p.m.) Round Rock ISD Administration Building-1311 Round Rock Ave. -Round Rock • Westwood High School-12400 Mellow Meadow Drive-Austin McNeil High School-5720 McNeil Road-Austin Election Day - May 2,1998 - 7:00 a.m. to 7:00 p.m. C.D. Fulkes Middle School - 300 W. Anderson Avenue-Round Rock 39 March 12, 1998 Round Rock High School-300 Lake Creek Drive-Round Rock Brushy Creek Elementary School-3800 Stonebridge-Round Rock Staff Resource Person: Toanne Land, Assistant QV Manager/City Secretary Joanne Land said this resolution calls the May 2, 1998 City Election, lists the polling places, designates the judges, and establishes the early voting locations. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City Council wishes to. Order a City Election for the 2nd of May, 1998; and WHEREAS, the City Council wishes to encourage all registered voters in the City to vote in city elections; and WHEREAS, it has been determined that C.D. Fulkes Middle School, Round Rock High School and Brushy Creek Elementary would be easily accessible to voters in the City of Round Rock on election day; and WHEREAS, it has been further determined that early voting places will be Round Rock City Hall, RRISD Administration Building, Westwood High School, and McNeil High School;Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Council hereby orders an election on May 2, 1998 in accordance with the attached Order of Election; and BE IT FURTHER RESOLVED • That C.D. Fulkes Middle School, Round Rock High School and Brushy Creek Elementary are hereby designated as the official election day polling places and City Hall, RRISD Administration Building,Westwood High School, and McNeil High School hereby designated as the official early voting polling places for the May 2, 1998 City Council Election. Polling places and voting hours are detailed in the attached Order of Election. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of March, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND,City Secretary • MOTION: Councilman Joseph moved to approve the resolution. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph :. Mayor Culpepper Noes: None Absent: Councilman Stluka 40 March 12, 1998 ACTION: The motion carried unanimously. 10.A.3. Consider a resolution authorizing the Mayor to enter into an inter-local governmental agreement between Williamson County, the Round Rock Independent School District, and the City outlining responsibilities of each entity for election services related to the May 2, 1998 City Council Election. Staff Resource Person: Toanne Land, IS. Assistant Ci , Mana eg r/City Secretary_ Joanne Land said that this is the same agreement that the City has entered into the last few years with the Round Rock Independent School District and Williamson County for a joint election. There will be one ballot as in the past so the voters will only have to sign in once to vote. The cost will be $8,372.00 which is 35% of the total cost of the election. Staff recommended approval of the resolution. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock wishes to use professional election services to administer the May 2,1998 election, and WHEREAS, the Williamson County Elections Administrator has submitted a proposed Election Services Contract("Contract") to administer the May 2, 1998 election, and WHEREAS, the City Council desires to approve this contract with Williamson County, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute the Election Services Contract with the Williamson County Elections Administrator to administer the May 2, 1998 election, a copy of said Contract being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of March, 1998. CHARLES CULPEPPER,Mayor City of Round Rock,Texas • ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro- tem Palmer seconded the motion. 41 March 12, 1998 VOTE: Ayes: Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka • ACTION: The motion carried unanimously. 10.B.1. Consider a resolution authorizingthe he Ci y Manager to issue a Purchase Order to Transom Construction Co. Inc. in the amount of $12,317.00 for concrete work to be done at the Pony League fields at Old"Settlers Park at Palm Valley. This work includes: 1 four dugout pads, 2) Four bleacher pads, and 3) 200 feet of sidewalk to the concession stand. Funding for this project is the 1996 General Obligations Bond advance to be reimbursed by 1998 General Obligation Bond. Staff Resource Person: Sharon Prete,Parks and Recreation Director. Sharon Prete said this is the project of adding two new ballfields at Old Settlers Park at Palm Valley. The projects includes four dugouts pads, bleacher pads and about • 200 feet of sidewalk leading up to the concession stand. This is being funded through G. O. Bonds. Councilman Morgan asked if the new imprinter would be used on the sidewalks to give it the impression of brick. Sharon said that they had not planned to use it because the trail system had already begun and they want to match the new sidewalk with the simple normal trail. She added that staff would like to use the imprinter in some of the other areas around the pavilions but will look into Councilman Morgan's suggestion. Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS, the City of Round Rock has a need for concrete work to be done at the Pony League fields at Old Settlers Park at Palm Valley, and WHEREAS, pursuant to Section 252.021(a) of the Local Government Code, bids were not required since the cost will be less than$15,000, and WHEREAS, Transom Construction Co., Inc. has submitted a proposal to provide said concrete work, and WHEREAS, the City Council wishes to accept the proposal of Transom Construction Co.,Inc., Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, 42 March 12, 1998 That the proposal of Transom Construction Co., Inc., is hereby accepted and the City Manager is hereby authorized and directed to issue a purchase order to Transom Construction Co., Inc. for concrete work to be done at the Pony League fields at Old Settlers Park at Palm Valley. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government • Code, as amended, and the Act. RESOLVED this 12th day of March, 1998. CHARLES CULPEPPER, Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • Absent: Councilman Stluka ACTION: The motion carried unanimously. 10.B.2. Consider a resolution authorizing the Mayor to execute a contract to renovate the Lake Creek Park Swimming Pool Deck. Bids for this project are scheduled to be opened Tuesday, March 10, 1998 at 2:00 p.m. in the Council Chambers. Staff will make a recommendation at the Council meeting. Funding of $20,000 for this project is out of the 1997-1998 Operating Budget. Staff Resource Person: Sharon Prete, Parks and Recreation Director Sharon Prete said that staff received one bid for the renovation of the Lake Creek Park Swimming Pool Deck. The deck was built in 1976 when the facility was originally built and is in very poor shape. This is a part of the whole area that will be renovated. • Capital Decking, Inc., also known as, Sundeck of Austin submitted the best bid at $19,577.50. Mayor Culpepper read the following resolution. RESOLUTION NO. . 43 March 12, 1998 WHEREAS, the City of Round Rock has duly advertised for bids for the Lake Creek Pool Deck Renovation Project, and WHEREAS, has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the • City a contract with ,for the Lake Creek Pool Deck Renovation Project. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of March, 1998. CHARLES CULPEPPER, Mayor City of Round Rock,Texas ATTEST: JOANNE LAND,City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka ACTION: The motion carried unanimously. APPOINTMENTS: None DISBURSEMENTS: 12.A.1. Consider payment of $19,297.00 to H. Deck Construction Cowqu for the purchase of materials and labor for concrete retaining walls, driveway and sidewalk repairs for the Dove Creek Street and Drainage Project. The current contract price is • $19,297.00 and the project is funded from 1996 General Obligation Bonds. 12.A.2. Consider payment of $47,222.55 to Chasco Contracting for the Egger Acres Street and Drainage Improvements. The current contract price is $909,084.50 and the project is funded from 1996 General Obligation Bonds. 12.A.3. Consider payment of $16,606.42 to Martinez, Wright & Mendez, Inc. for engineering and platting services for the Downtown Street and Drainage 44 March 12, 1998 Improvements. The current contract price is $18,683.00 and the project is funded from 1996 General Obligation Bonds. 12.A.4. Consider payment of $20,400.00 to Rust Environment & Infrastructure, Inc. for en 'ngi eering services concerning the IH-35 turnarounds at FM 1325 and Hester's Crossing_The current contract price is $328,000.00 and the project is funded from 1997 Certificates of Obligation. 12.A.5. Consider payment of $10,481.23 to Rust Environment & Infrastructure, Inc. for engineering services concerning the Master Transportation Plan. The current contract price is $252,063.20 and the project is funded from 1997 Certificates of Obligation. 12.A.6. Consider payment of $263,524.50 to Chasco Contracting for the Vehicle Maintenance/Public Works Facility. The current contract price is $1,394,462.00 and the project is funded by an advance from the General Operating Fund to be reimbursed by 1998 General Obligation Bonds. 12.B.1. Consider payment of $14,800.00 to Phoenix Irrigation for the purchase • and installation of irrigation systems at Old Settlers Park at Palm Valley. The current contract price is $14,800.00 and the project is funded from the 1996 General Obli ag tion Bonds. 12.C.1. Consider payment of $41,657.14 to T. F. Harper Construction Company for the Police Department Renovation. The current contract price is $784,507.50 and the project is funded from 1996 General Obligation Bonds. MOTION: Councilman Joseph moved to approve the disbursements. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Stluka ACTION: The motion carried unanimously. NEW BUSINESS: None t 45 March 12, 1998 CITY MANAGER'S REPORT: Bob Bennett said staff is working out a new format for the agenda. At a later date, a new consent format for disbursements will be brought forward. He asked the Council for other ideas to help embellish the agenda so the public can pick up a copy either on the web site or at the Council meeting that will • be more explanatory in terms of what is going on. Also, a new sign up form for citizens communications is available at the entrance of the Council Chamber along with information on how the City conducts its business. COUNCIL COMMENTS: The Council wished Councilman Stluka a speedy recovery. Councilman Morgan encouraged everyone to attend the Daffodil Days event. Councilwoman Chavez wished everyone a happy and safe Spring Break. Councilman Joseph said Daffodil Days will be on Saturday, March 14, 1998 from 10:00 a.m. to 5:00 p.m. in the Senior Center. Mayor Culpepper commended the 7th grade"A" and"B" Basketball Teams from • Chisholm Trail Middle School for winning District. The "A" Team finished 11,0 and the "B" Team finished 10-1. EXECUTIVE SESSION: 16.A. Executive Session as authorized by §551.072 Government Code, related to real property. 1) Campbell/Clark 2) Tohn Barrett 3) Vehicle Maintenance/Sunrise Road The Council entered into Executive Session at 8:25 p.m. and adjourned at 8:40 p.m. • ACTION RELATIVE TO EXECUTIVE SESSION: 17.A. Consider discussion and/or action related to real property. 1) Campbell/Clark 2) Tohn Barrett 3) Vehicle Maintenance/Sunrise Road 46 March 12, 1998 MOTION: Councilman Joseph moved to direct the City Attorney to proceed as discussed in Executive Session. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph . Mayor Culpepper Noes: None Absent: Councilman Stluka ACTION: The motion carried unanimously. ADTOURNMENT: There being no further business, the meeting adjourned at 8:41p.m. spectfully sub tied, 1 anne Land, Ass�tant tyManager/ City Secretary • 47 March 26, 1998 The Round Rock City Council met in Regular Session on Thursday, March 26, 1998 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, and Councilman Jimmy Joseph. Councilwoman Martha Chavez was absent due to illness. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session March 12, 1998 MOTION: Councilman Joseph moved to approve the minutes as submitted. Mayor Pro- tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: S.A. Introduction of the Miss Round Rock Court-Helen Ivy and Tami Pruitt The following members of the Court introduced themselves to the Council. Devon Blanck, Miss Round Rock; Maria Hodge, Miss Round Rock Teen; Chelsea Reyes, Junior Miss; Stephanie Balagia, Young Miss; Lauren Ray,Little Miss;Memrie Waters, Wee Miss. Mike Solis, 2400 Bevin Cove, spoke on SH-130. He showed a graphic that represented his analogy of traffic count figures for routes W-2 and W-5, his rendition of what a traffic study might show, and a graph that showed the distance from the routes to IH-35. He asked the Council to "re- think" their decision on the SH-130 resolution and to inform the residents that are in favor of the 685 route if the Council feels they do not have the ability to affect the decision of SH-130 by TxDOT. Rick Thompson, 714 Andover Drive, signed up to speak during Citizens Communications but was not present to address the Council. Mayor Culpepper read Mr. Thompson's statement. "Our beautiful City is being trashed by,;large political signs located at our intersections, etc. Let's stop now! It's becoming a mess!" 48 March 26, 1998 Earl M. Hairston, 1902 Chestnut Circle, asked the Council to initiate and approve a resolution that would sponsor a televised forum for the Place 2 and Place 6 City Council elections. He added that televised forums bring elections closer to the residents, encourage more people to get involved with the local government, encourage greater voter participation, and keep the citizens informed on their issues. Joanne Land said that a new process for addressing the Council during Citizens Communication was initiated at this meeting. A form is now filled out, prior to the meeting, that has the name, address, and telephone number of the person that wishes to address the Council. The form includes a place for the topic or agenda item. This information will help staff contact the individual, if necessary. Ms. Land added that a new handout explaining Council meetings is also available and encouraged everyone to pick one up. PROCLAMATIONS: 6.A. Consider a proclamation proclaiming April 6, 1998 as Public Health Week. Mayor Culpepper read the appropriate proclamation and presented it to Peggy Fink member of the Williamson County Cities and Counties Health District. PRESENTATIONS: 7.A.1. Consider a presentation concerning privatizing the brush drop-off and mulching process. -Staff is recommendingthat hat a private company take over the drop-off and mulching of all the brush generated by the City of Round Rock and its residents. Staff Resource Person: Jim Nuse, Public Works Director Mr. Nuse said the City provides the service of handling brush which has become a very costly operation. The brush can either be picked up by Round Rock Refuse if it is bundled in six (6) foot or less lengths, or the City can pick it up for a fee and take it to the Recycling Center, or individuals can take the brush to the Recycling Center for processing. Another alternative is to take it to the landfill in Hutto, which is considerably inconvenient. Staff recommended that a private company provide the service for handling brush. Mr. Nuse outlined some of the contractor's guidelines. Those are that they will accept all brush from the public, accept all brush from the City at no charge up to 2,500 cubic yards and provide the City with 1,000 cubic yards of primary ground mulch at no charge, be responsible for collecting fees. At the request of the Council, City residents will not be charged for taking a small load, which is 2 yards or less, to the Recycling Center. In addition, the resident will have the opportunity to purchase top quality mulch for a bulk rate. 4 9 March 26, 1998 Councilman Joseph asked staff to take into consideration an emergency provision to address an abundance of brush and limbs due to a bad storm. Councilman Stewart asked what the proposed terms of the contract would be. Mr. Nuse said that those details had not been worked out yet. • 7.A.2. Consider a presentation concerning the maintenance of the City's drainage right ofof-wav Staff is recommending that the Capitol Area Easter Seals maintain the drainage right-of ways that we are having difficulty maintaining on a regular basis In doing so, this will enable us to give a higher level of service to the areas that are more visible to the public Staff Resource Person: Jim Nuse, Public Works Director Mr. Nuse said staff is having difficulty maintaining creeks, ponds, and drainage areas on a regular basis because some areas require a lot of hand work. Staff recommended that Easter Seals, who provides this type of service, be allowed to do the initial cut and use a Herbicide application program to follow up the initial cutting. The four areas that would be targeted are Chisholm Valley Subdivision, Oakmont Center area, Woods Subdivision, and South Creek Subdivision. The cost for the initial cut is $25,947.75 for the four areas. This will enable City employees to give a higher level of service to other areas of the City. Ron Bartels of TIBH Industries (Texas Industries for the Blind and Handicapped) and Steve Gengrich, CEO, Wayne Eller, and Jana Hogan-Pocock of the Capital Area Easter Seals made a brief presentation on their organization and services they provide. In response to Mayor Pro-tem Palmer's question,Mr. Bartels explained the type of supervision that is provided. Councilman Joseph asked if each of the employees were insured. Mr. Bartels said they are and he explained the type of coverage each employee has. PUBLIC HEARINGS: None ORDINANCES: 9.A. Consider an ordinance designating various intersections as stop intersections • Crenshaw Lane to stop at Forest Creek Drive Shark Loop (East and West Intersections)to stop at Crenshaw Lane. Arnie Lane to stop at Crenshaw Lane Satellite View to stop at Sandy Brook Drive Lorson Loop to stop at Sandy Brook Drive Bonnie Lane to stop at Lorson Loop 50 March 26, 1998 Eagles Nest Drive at Settlement Drive (All-Way Stop) (Approved first reading March 12, 1998) (Second Reading) Staff Resource Person: Jim Nuse,Public Works Director Tom Word, Traffic Engineer, noted that there have been no changes since the first reading of the ordinance and recommended approval. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTIONS OF CRENSHAW LANE AND FOREST CREEK DRIVE, SHARK LOOP AND CRENSHAW LANE, ARNIE LANE AND CRENSHAW LANE, SATELLITE VIEW AND SANDY BROOK DRIVE, LORSON LOOP AND SANDY BROOK DRIVE, BONNIE LANE AND LORSON LOOP, AND EAGLES NEST STREET AND SETTLEMENT DRIVE AS STOP INTERSECTIONS; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman'Morgan Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez ACTION: The motion carried unanimously. 9.B.1. Consider an ordinance amending the City's Personnel Policy. a) Changing the title of the existing Personnel Policies and Procedures manual to Human Resources Policies and Procedures Manual. This proposed change reflects the more comprehensive work of Human Resources Management ( i.e. Training & Development, Performance Management, Strategic Planning, et al.). b) Renaming Section 5.0 Employee Compensation and Advancement PolicX The section would be renamed to Compensation and Salary Administration. This section has been • updated to include language associated with the City's new compensation practices as approved bX Council as a result of a compensation study completed by Watson & Wyatt Worldwide (MLW360. A side-by-side comparison is included with the packet for review. C) Adding a Performance Management Process Policy The Policy is designed to correlate with the City's Performance Management Process The policy outlines process guidelines, time frames and responsibilities. It is designed to ensure a unifonn, equitable process 51 March 26, 1998 that is consistently applied throughout city government (First Reading) Second Reading may he dispensed with the unanimous consent of all the Councilmembers present. Staff Resource Person: Teresa S. Bledsoe,Human Resources Director Ms. Bledsoe noted that there have been no changes since the presentation was made at the last Council meeting. • Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE CHANGING THE TITLE OF THE PERSONNEL POLICIES AND PROCEDURES MANUAL OF THE CITY OF ROUND ROCK, TEXAS TO HUMAN RESOURCES POLICIES AND PROCEDURES MANUAL, AMENDING SECTION 5.00 OF THE MANUAL CONCERNING COMPENSATION AND SALARY ADMINISTRATION, AND ADDING A PERFORMANCE MANAGEMENT PROCESS POLICY; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. MOTION: Councilman Stewart moved to adopt the ordinance. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez ACTION: The motion carried unanimously. MOTION: Councilman Stluka moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: ,,.None 0 Absent: Councilwoman Chavez ACTION: The motion carried unanimously. 9.C.1 _Consider an ordinance setting the date, time and place for two public hearings to be held concerning the annexation of 0.434 acres of land located at Meister Lane on Louis Henna Boulevard. This annexation is being initiated by the City. This is the annexation of street right-of- way needed for future traffic control.,(First Reading) Second Reading may be dispensed with the 52 March 26, 1998 unanimous consent of all the Councilmembers present. Applicant: City of Round Rock. Agent: City of Round Rock. Staff Resource Person: Joe Vining, Planning Director Joe Vining outlined the information above. He added that the public hearings will be held on Tuesday,April 21, 1998 at 6:00 p.m. and Thursday,April 23, 1998 at 7:00 p.m. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE SETTING A DATE AND TIME FOR TWO PUBLIC HEARINGS TO BE HELD IN THE CITY COUNCIL CHAMBERS ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF ROUND ROCK, TEXAS, TO WIT: 0.434 ACRES OF LAND OUT OF THE WILLIAM BARKER SURVEY, ABSTRACT NO. 107, AND THE ASA THOMAS SURVEY, ABSTRACT NO. 609, WILLIAMSON COUNTY; AUTHORIZING AND DIRECTING THE CITY SECRETARY TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez ACTION: The motion carried unanimously. 9.C.2. Consider an ordinance setting the date time and place for two public hearings to be held concerning the annexation of 3.631 acres of land located east of Meister Lane on Louis Henna • Boulevard. This annexation is being initiated by the City. This is the annexation of street right-of- way ihg t-of- way needed for future traffic control. (First Reading) Second Reading may be dispensed with the unanimous consent of all the Councilmembers present Applicant• City of Round Rock Agent: City of Round Rock. Staff Resource Person: Joe Vining, Planning Director. 53 March 26, 1998 Joe Vining said the area is from the abandoned MKT right-of-way to High Country Boulevard and the width of the county right-of-way. The public hearings will be held on Tuesday, April 21, 1998 at 6:00 p.m. and Thursday,April 23, 1998 at 7:00 p.m. Mayor Culpepper read the caption of the ordinance. • ORDINANCE NO. AN ORDINANCE SETTING A DATE AND TIME FOR TWO PUBLIC HEARINGS TO BE HELD IN THE CITY COUNCIL CHAMBERS ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF ROUND ROCK, TEXAS, TO WIT: 3.631 ACRES OF LAND OUT OF THE WILLIAM BARKER SURVEY, ABSTRACT NO. 107, AND THE T.F. ROWE SURVEY, ABSTRACT NO. 801, WILLIAMSON AND TRAVIS COUNTIES; AUTHORIZING AND DIRECTING THE CITY SECRETARY TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez ACTION: The motion carried unanimously. ' MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez ACTION: The motion carried unanimously. • 9.C.3. Consider an ordinance setting the date,time and place for two public hearings to be held concerning the annexation of 0.259 acres of land located east of Meister Lane on Louis Henna Boulevard. This annexation is being initiated by the City. This is the annexation of street right-of- way needed for future traffic control. (First Reading) Second Reading may be dispensed with the unanimous consent of all the Councilmembers present. Applicant: City of Round Rock. Agent: City of Round Rock. Staff Resource Person: Joe Vining, Planning Director. 54 March 26, 1998 Joe Vining said his area is the actual width of the MKT right-of-way as it traversed across Louis Henna Boulevard. The public hearings will be held on Tuesday, April 21, 1998 at 6:00 p.m. and Thursday,April 23, 1998 at 7:00 p.m. Mayor Culpepper read the caption of the ordinance. ORDNANCE NO. • AN ORDINANCE SETTING A DATE AND TIME FOR TWO PUBLIC HEARINGS TO BE HELD IN THE CITY COUNCIL CHAMBERS ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF ROUND ROCK, TEXAS, TO WIT: 0.259 ACRES OF LAND OUT OF THE WILLIAM BARKER SURVEY, ABSTRACT NO. 107, WILLIAMSON COUNTY; AUTHORIZING AND DIRECTING THE CITY SECRETARY TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez ACTION: The motion carried unanimously. • Y MOTION: Councilman Joseph moved to dispense with second reading of the ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez ACTION: The motion carried unanimously. 9.C.4 Consider an ordinance setting the date, time and place for two public hearings to • be held concerning the annexation of 21.0 acres of land more or less also known as IH-35 right-of- way. This annexation is being initiated by the Ci1y. This is the annexation of street right-of-waX needed for future traffic control. (First Reading) Second Reading may be dispensed with the unanimous consent of all the Councilmembers present. Applicant: City of Round Rock Agent: City of Round Rock. Staff Resource Person: Joe Vining Planning Director. 55 March 26, 1998 Joe Vining said this area will extend the boundaries south on IH-35 to the limits of the City's extra-territorial jurisdiction. The public hearings will be held on Tuesday, April 21, 1998 at 6:00 p.m. and Thursday,April 23, 1998 at 7:00 p.m. Mayor Culpepper read the caption of the ordinance. • ORDINANCE NO. AN ORDINANCE SETTING A DATE AND TIME FOR TWO PUBLIC HEARINGS TO BE HELD IN THE CITY COUNCIL CHAMBERS ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF ROUND ROCK, TEXAS, TO WIT: 20.422 ACRES OF LAND, MORE OR LESS, OUT OF THE WILLIAM BRATTON SURVEY NO. 103, ABSTRACT NO. 100, TRAVIS COUNTY; AUTHORIZING AND DIRECTING THE CITY SECRETARY TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez • ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-tern Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tern Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez ACTION: The motion carried unanimously. 9.C.5. Consider an ordinance setting the date, time and place for two public hearings to • be held concerning the annexation of 32.37 acres of land located at the northeast comer of Royston Lane and IH-35. This annexation is at the request of the property owner. (First Reading) Second Reading may be dispensed with the unanimous consent of all the Councilmembers present. Applicant: Leif Johnson Ford, Inc. Agent: G. W. Broesche, Property Manager. Staff Resource Person: Joe Vining,Planning Director.. 56 March 26, 1998 Joe Vining said the owner of the property requested annexation of his property so he can proceed with the development of a new vehicle dealership. The public hearings will be held on Tuesday, April 21, 1998 at 6:00 p.m. and Thursday,April 23, 1998 at 7:00 p.m. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. • AN ORDINANCE SETTING A DATE AND TIME FOR TWO PUBLIC HEARINGS TO BE HELD IN THE CITY COUNCIL CHAMBERS ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF ROUND ROCK, TEXAS, TO WIT: 32.37 ACRES OF LAND, OUT OF THE WILLIAM BRATTON SURVEY NO. 103, ABSTRACT NO. 100, AND THE W. DRUMMOND SURVEY NO. 109. ABSTRACT NO. 233, TRAVIS COUNTY; AUTHORIZING AND DIRECTING THE CITY SECRETARY TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez • ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez ACTION: The motion carried unanimously. 9.D.1. Consider an ordinance adopting Amendment No 1 of the 1997-1998 Operating • Budget. The Operating Budget includes the General Fund, the General Debt Service Fund and the Water/Wastewater Utility Fund. irst Reading)This ordinance requires two separate readings. Staff Resource Person: David Kautz, Finance Director David Kautz noted that there have been no changes since the presentation was made at the last Council meeting. The purpose of the revision is to provide funding for additional Operating 57 March 26, 1998 and Capital cost including Financial Services, Human Resources, Utility Billing computer system, Library Expansion Project, new personnel and equipment, additional right-of-way mowing and major Water Utility System repairs. The additional funding is provided by growth and sales tax. Mayor Culpepper read the caption of the ordinance. • ORDINANCE NO. AN ORDINANCE PROVIDING FOR AMENDMENT NO. 1 TO THE OPERATING BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL YEAR 1997-98. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez ACTION: The motion carried unanimously. The second reading of the ordinance will be held at the next Council meeting. • RESOLUTIONS: 10.A.1. Consider a resolution authorizing the City Manager to issue a purchase order for the purchase and installation of a 4,200 GPM pump at Lake Georgetown Pump Station: On Tuesday, March 2. 1998, bids were accepted for the purchase and installation of a raw water pump for the Lake Georgetown_ pump station. Only one bid was received for the project from Smith Pump Company of Round Rock. The bid price was $137.566.00 which was below the budgeted amount. Staff recommends the City Council award the purchase and installation to Smith Pump. Staff Resource Person: Jim Nuse; Public Works Director Jim Nuse said that a 2,100 gallon per minute pump is being replaced at the intake structure at Lake Georgetown with a 4,200 gallon per minute pump for reliability and capacity. • He outlined the recommendation above. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for a 4,200 GPM pump at the Lake Georgetown Pump Station, and WHEREAS, Smith Pump Company of Round Rock has submitted the lowest and best bid, and WHEREAS, the City Council wishes 'to accept the bid of Smith Pump Company of Round Rock,Now Therefore, 58 March 26, 1998 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Smith Pump Company of Round Rock is hereby accepted as the lowest and best bid and the City Manager is hereby authorized and directed to issue a purchase order to Smith Pump Company of Round Rock for the purchase and installation of a 4,200 GPM pump at the Lake Georgetown Pump Station. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the • Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of March, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez ACTION: The motion carried unanimously. • Y 10.A.2. Consider a resolution authorizing the Mayor to execute a contract for the construction of the Maxsery wastewater line extension with Schroeder Construction Company to construct a wastewater line extension to serve the Maxsery Project as well as other Louis Henna Road properties. Schroeder was the lowest and best bid of nine bidders at $51,550 Staff recommends the award. Staff Resource Person: Jim Nuse,Public Works Director Jim Nuse outlined the above recommendation. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the construction of the Maxserve wastewater line extension, and • WHEREAS, Schroeder Construction, Inc. has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Schroeder Construction, Inc., Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with Schroeder Construction, Inc. for the construction of the Maxserve wastewater line extension. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. 59 March 26, 1998 RESOLVED this 26th day of March, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez ACTION: The motion carried unanimously. 10.A.3. Consider a resolution authorizing the Mayor to execute a supplemental agreement with Hejl. Lee & Associates, Inc. as Amendment No. 1 to the Contract for Engineering eering Services for the Oak Bluff Estates Drainage Improvement Project, #5 Wilderness • Way. The Contract for Engineering Services was approved by Council on November 25, 1997 to provide en 'nom eerin design and construction administration services for the amount of $21,250.00. This supplemental agreement will provide surveying and field note descriptions for two drainage easements necessary for the construction of the project increasing the agreement amount by $1.600.00 for a total authorization of$22,850.00. The project is funded by the 1996 General Obligation Bond Program. Staff recommends approval. Staff Resource Person: Jim Nuse, Public Works Director Jim Nuse outlined the recommendation above. Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS, the City of Round Rock has previously entered into an agreement ("Agreement") with Hejl, Lee & Associates, Inc. for engineering services for the Oak Bluff Estates Drainage Improvements project(#5 Wilderness Way), and WHEREAS, Hejl, Lee & Associates, Inc. has submitted Amendment No. 1 to the Agreement to include sketch and field notes for necessary additional permanent and temporary construction easements, and WHEREAS, the City Council desires to enter into said Amendment No. 1 to the Agreement with Hejl,Lee&Associates, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment No. 1 to the Agreement,with Hejl, Lee & Associates, Inc., to include sketch and field notes for necessary additional permanent'and temporary construction easements. 60 March 26, 1998 The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of March, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez ACTION: The motion carried unanimously. 10.A.4. Consider a resolution authorizing the Mayor to execute a supplemental agreement with Martinez Wright and Mendez Inc. as Amendment No. 2 to the Agreement for • Engineering Services for the Downtown Neighborhood and Library Boundary Street and Drainage Improvement Project. The Agreement for Engineering Services was approved by Council on February 6. 1997 to provide engineering design and construction administration services for the amount of $105,540.00. Supplemental Agreement Amendment No 1 was approved by Council on May 8,1997 adding West Liberty Street from Round Rock Avenue to Mays and Brown Street from Anderson Ave. to Austin Ave to the project and increasing engineering agreement $9,095.00 for a total authorization of $114,635.00. This supplemental agreement will provide for plan and plat revisions to provide for realignment of Old Settlement Drive/East Main Street following further study and input from the abutting property owners This Amendment will increase the agreement $4,340.00 for a total authorization of$118,975.00. • The project is funded by the 1996 General Obligation Bond Program Staff recommends approval. Staff Resource Person: Jim Nuse Public Works Director Jim Nuse outlined the recommendation above. Mayor Culpepper read the following resolution. •'ri_. .rz,!..=• ;stir', r 61 March 26, 1998 RESOLUTION NO. WHEREAS, the City of Round Rock, on February 6, 1997, entered into an agreement ("Agreement") with Martinez, Wright & Mendez, Inc. for engineering services for the Downtown Neighborhood and Library Boundary Street and Drainage Improvements, and WHEREAS, Martinez, Wright & Mendez, Inc. has submitted Amendment No. 2 to the Agreement to include East Main Street alignment changes, and WHEREAS, the City Council desires to enter into said Amendment No. 2 to the • Agreement with Martinez, Wright&Mendez,Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment No. 2 to the Agreement with Martinez, Wright & Mendez, Inc., to include East Main Street alignment changes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of March, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez ACTION: The motion carried unanimously. APPOINTMENTS: None DISBURSEMENTS: 12.A.1. Consider payment of $27.288.16 to Baker-Aicklen & Associates, Inc. for engineering services for the Greenlawn Boulevard Extension/Greenlawn IH-35 Interchange. The • current contract price is $399,284.52 and the project is funded from 1997 Certificates of Obligation. 12.A.2. Consider final payment of $6,141.80 to Cunningham Constructors & Associates for the Tower Drive Pump Station. The current contract price is $48,513.80 and the project is funded from Water System Construction Funds. 62 March 26, 1998 12.A.3. Consider payment of$14,274.12 to HDR Engineering for engineering eering services for Water System Improvements-Elevated Storage Tanks Project B. The current contract price is $32,000.00 and the project is funded from Water System Construction Funds 12.A.4. Consider payment of $41,850.00 to Nelson Lewis, Inc for the Oaklands/Oakcreek Waterline Replacement The current contract price is $350,281.00 and the • project is funded from Water System Construction Funds Blue Pipe Lawsuit Settlement). 12.A.5. Consider payment of$60,890.06 to RIN Group, Inc for engineering services . for the Sanitary Sewer Evaluation Stud y(SSES). The current contract price is $501733.00 and the prof ect is funded by Wastewater System Construction Funds. 12.A.6. Consider payment of$18,167.68 to Rust Environment & Infrastructure, Inc. for engineering services concerning the Master Transportation Plan. The current contract price is $252,063.20 and the project is funded from 1997 Certificates of Obligation. MOTION: Councilman Joseph moved to approve the disbursements. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez ACTION: The motion carried unanimously. NEW BUSINESS: None CITY MANAGER'S REPORT: Joanne Land reported that the construction of the Library expansion will begin next week. She asked that the Library patrons use the parking garage during the construction because no parking on Sheppard Street. Mayor Culpepper asked that the handicap sign be relocated to the front of the Library. • COUNCIL COMMENTS: The Council wished Councilwoman Chavez a speedy recovery and welcomed back Councilman Stluka. Councilman Joseph reminded everyone about the Sam Bass Baseball Opening Day Parade on Saturday,March 28, 1998 at 6:30 a.m. He also thanked Island Texas, a business in the 63 March 26, 1998 downtown area for the necktie. Also, Robbie Cline and Larry Madsen gave a good presentation at the Heart of Texas Homeowners Association. Mayor Culpepper wished Robert Griffith a speedy recovery. He asked the City Attorney to review the Abandoned Vehicle Ordinance. There are a lot of vehicles in driveways that are • inoperable or current with inspection and tags He added that Spring Clean Up will be coming up soon. He asked David Kautz to begin preparing for the mid-year televised budget presentation. ADJOURNMENT: There being no further business,the meeting adjourned at 8:17 p.m. Respectfully Submitted, 90mmtc W k Joanne Land,Assistant City Manager/ City Secretary • • 64 Bo Spencer, architect of the project, outlined the concept plan, construction plan, and schedule for the project. He outlined the schematic design of the facility and explained the use of each a. He added that the facility is designed to be a multi-use facility. The construction document are proposed to be completed by August 7h. Bids are scheduled to be received August 25th 'th award of the contract on September 10th and construction to begin on Septe ber 14th. Constructio is icipated to be completed in approximately 10 months. Counci an Morgan asked if ou ctivities were being proposed for the facility. Mr. Spenc said that there has bee cussi arching that option but specifics had not been determin d. • Councilor Josep if a model of the Center was being proposed. Spencer said yes. The model is sc uled o completed during the design development hase of the project. David Kautz, i ce it or, outlined the financing for addit' nal funds to complete the project. He said that aff r ends that an additional $2. million be borrowed as opposed to using cash for the addi ' a s that are needed to co struct the facility. He added that the current market rates the c b ow at lower rates an what the City is investing in and the most cost effective o o ty o e City to orrow is to issue Certificates of Obligation. Mayor Pro-tem Palmer asked if the ill m4tain the same bond rating if the funds were borrowed. Mr. Kautz said the City is in xce enf financial condition and staff will show • the bond rating agencies a very strong fin ca h ' ion, and debt issuance capacity keeping the bond rating intact. Sharon Prete outlined revenue pportuniti e p tion and Maintenance of the facility. She noted that it will t e from $350,000 to $450, 00 a ear to cover personnel services, contracted services, terials and supplies, servi c es and capital outlay. Staff proposed a 50%recove rate the lst year with a goal of 75%rec ve Mayor Culpepper asked if staff was considering a 24 ho ecr ti enter. Ms. Prete said the hours had not een set but staff has been discussing various pro pportunities. Councilma Stewart said, "For the past several years I have been searc ' g a suitable facility to ho r with the name of a young man this community loved and the h an All • American oy. He inspired us and knew him as an outstanding student, superb at et , d a devote hristian. He was lost to his family and to all of Round Rock on the 2nd of v b r 199 as the result of cancer. We have just been briefed on what I consider to be the p rfect 65 April 9, 1998 The Round Rock City Council met in Regular Session on Thursday,April 9, 1998 at 7:00 p.m. in the City Council Chamber,221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem • Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett and City Attorney Steve Sheets. APPROVAL OF MINUTES: March 26, 1998 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: None PROCLAMATIONS: 6.A. Consider a proclamation reco ng izing Ellen Davis on her 103rd Birthday, Mayor Culpepper read the appropriate proclamation and presented it to Mrs. Davis. Mrs. Davis thanked the Council and relayed some of her favorite childhood memories. 6.B. Consider a proclamation proclaiming National Organ&Tissue Donor Awareness Week. Mayor Culpepper read the appropriate proclamation and presented it to Rick Stewart, Organ Recovery Coordinator of the South Texas Organ Bank. Mr. Stewart thanked the Council and offered additional information regarding organ donation. • PRESENTATIONS: 7.A.1. Consider a presentation concerning funding to be received from the U.S. Department of Housing and Urban Development for fiscal year 1998/99 through the CommunitX Development Block Grant (CDBG) ,grant program. The initial startup funding will be approximately $410.000.00 for uses as determined after completion of the required Consolidated Plan. Staff Resource Person: Joe Vining, Planning Director The City of Round Rock was ss April 9, 1998 designated as an Entitlement City and was allocated $410,000 for Fiscal year 1998 from the Community Development Block Grant (CDBG) Program. This funding is a direct federal grant from the U. S. Department of Housing and Urban Development (HUD) and can be spent contingent upon the City producing a HUD approved Consolidated Plan. The CDBG Program allows for spending in economic development initiatives, • infrastructure improvements, housing activities or building rehabilitation. Planning and administrative activities are also eligible expenses. The objective is to apply for funding where it benefits low to moderate income residents, aids in preventing or eliminating slums and blight, creates jobs, and addresses an urgent community development need such as water/wastewater, streets, drainage or other capital improvements. Funding can be applied city-wide or to a specific area. Round Rock's Program will produce a 5-year Consolidated Plan by July 15, 1998; conduct the Public Involvement Process; install the Grant Management System; and participate in HUD training. The Planning Department will manage the program in accordance with a HUD approved work plan and can successfully accomplish the required tasks to establish the program and • acquire funding allocation in October 1998. The Consolidated Plan consists of a Community Needs Assessment; a 5-year Strategic Plan to address those needs;Public Involvement Plan, and a 1-year Action Plan. Designation as an Entitlement City qualifies Round Rock to apply for additional HUD grant and loan programs. I.B.I. Consider a presentation concerning the Recreation Center. The presentation will address the location, concept plan, construction, operation and maintenance cost for the Recreation Center. Staff Resource Person: Sharon Prete, Parks and Recreation Director Sharon Prete gave a brief update on the Recreation Center. The facility will be located at Greenslopes Park. The girls softball practice area and soccer field currently at that location,will • be relocated to an area east of the Lake Creek Swimming Pool. Funds available for the Center are$1,900,000 from 1996 G. O. Bonds and a$500,000 grant from the Texas Parks and Wildlife for a total of$2,400,000. Through community input, the proposed facility is proposed to be 46,000 square feet with an approximate cost of$4.8 million. 67 April 9, 1998 Bo Spencer, architect of the project, outlined the concept plan, construction plan, and schedule for the project. He outlined the schematic design of the facility and explained the use of each area. He added that the facility is designed to be a multi-use facility. The construction documents are proposed to be completed by August 7"'. Bids are scheduled to be received on August 25d'with award of the contract on September 10'and construction to begin on September • 14ffi. Construction is anticipated to be completed in approximately 10 months. Councilman Morgan asked if outside activities were being proposed for the facility. Mr. Spencer said that there has been discussion regarding that option but specifics had not been determined. Councilman Joseph asked if a model of the Center was being proposed. Mr. Spencer said yes. The model is scheduled to be completed during the design development phase of the project. David Kautz, Finance Director, outlined the financing for additional funds to complete the project. He said that staff recommends that an additional $2.5 million be borrowed as opposed to using cash for the additional funds that are needed to construct the facility. He added that the current market rates the City can borrow at lower rates than what the City is investing in and the most cost effective opportunity for the City to borrow is to issue Certificates of • Obligation. Mayor Pro-tem Palmer asked if the City will maintain the same bond rating if the funds were borrowed. Mr. Kautz said the City is in excellent financial condition and staff will show the bond rating agencies a very strong financial, cash position, and debt issuance capacity keeping the bond rating intact. Sharon Prete outlined revenue opportunities for the Operation and Maintenance of the facility. She noted that it will take from $350,000 to $450,000 a year to cover personnel services, contracted services, materials and supplies, services and charges and capital outlay. Staff proposed a 50%recovery rate the 1"year with a goal of 75%recovery. Mayor Culpepper asked if staff was considering a 24 hour recreation center. Ms. Prete • said the hours had not been set but staff has been discussing various programming opportunities. Councilman Stewart said, 'Tor the past several years I have been searching for a suitable facility to honor with the name of a young man this community loved and cherished as an All American boy. He inspired us and knew him as an outstanding student, superb athlete, and a devote Christian. He was lost to his family and to all of Round Rock on the 2nd of November 1992 as the result of cancer. We Have just:been briefed on what I consider to be the perfect 68 April 9, 1998 facility for this proposal. Some weeks ago I visited with this young man's father who in turn has conferred with his family and I have their support on the appropriateness of this memorial. Accordingly, I wish to have the new recreation center named for and hereafter be referred to as the Clay Madsen Recreation Center." The Council wholeheartedly embraced the idea. 7 C 1 Consider a presentation concerning a request by Calvary Apostolic Church for • water/wastewater service to their property located at the southwest corner of Sam Bass Road and Hairy Man Road Staff Resource Person: Jim Nuse, Public Works Director. Jim Nuse noted that the Calvary Apostolic Church is currently outside the city limits. They have requested water and wastewater service from the City. A water line is in close proximity but the wastewater line is not available until the Brushy Creek line is installed. Mayor Culpepper said that a request for voluntary annexation should accompany the request for City service. If the service is needed prior to the completion of the annexation process staff can proceed with the request. Mr. Nuse said that he will inform the representatives of the Church. PUBLIC HEARINGS: None ORDINANCES: • 9.A.1. Consider an ordinance adopting Amendment No. 1 of the 1997-1998 Operating Budget. The Operating Budget includes the General Fund; the General Debt Service Fund and the Water/Wastewater Utility Fund. Second Reading)First Reading was approved on March 26, 1998. Staff Resource Person: David Kautz, Finance Director The purpose of the proposed budget revision is to provide funding for additional operating and capital costs including a financial services/human resources/utility billing computer system, the library expansion project, new personnel and equipment for those personnel, additional right-of-way mowing and major water utility system repairs. There have been no changes since the first reading of the ordinance. Mayor Culpepper read the caption of the ordinance. • ORDINANCE NO. AN ORDINANCE PROVIDING FOR AMENDMENT NO. 1 TO THE OPERATING BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL YEAR 1997-98. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka 69 April 9, 1998 Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. 10.A.1. Consider a resolution approving the route for the Round Rock Chapter Circle of Friends 2nd Annual Walk for Children on Mgy 16, 1998 Staff Resource Person: Sharon Prete, Parks and Recreation Director Bethany Leffingwell, President of the Round Rock Chapter of Circle of Friends requested permission to hold their 2"Annual 5K walk to benefit the Children's Hospital of Austin. She added that the Circle of Friends is a non-profit organization that raises funds for the children of Round Rock who are served at the hospital regardless of their ability to pay. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the Circle of Friends Round Rock Chapter has requested that the walk route • for the 2nd Annual Walk for Children on May 16, 1998 be approved, and WHEREAS, the walk route is as follows: begin at Memorial Park, north on Summit St., right on Sunset Dr., right on N. Mays St., left on Fannin Ave., left on N. Lampasas St., left on N. Lewis St., right on Pecan Ave., right on Georgetown St., right on E. Main St., left on S. Mays St., right on W. Bagdad Ave., right on S. Harris St., right on W. Liberty Ave., right on Round Rock Ave., left on W. Liberty Ave., left on N. Blair St., left on W. Anderson Ave., right on Lee St., and end at Memorial Park. WHEREAS,the City Council wishes to grant such request,Now Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the walk route for the 2nd Annual Walk for Children be approved as set forth above. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 9th day of April, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas • ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez 70 April 9, 1998 Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10 B 1 Consider a resolution authorizing the Mayor to execute the Fourth Amendment to Water Supply Contract By and Between Brazos River Authority and the City of Round Rock. • The purpose of this Fourth Amendment is to change the amount of water available for use by Round Rock under "Williamson County Regional Raw Water Line Agreement." This will make 10,401 acre feet of water per year available to Round Rock The City ofGeorgetown's Lake Georgetown Water Supply Contract is being amended to reduce the water available to it to 3,039 acre feet of water per year. Also, the Raw Water Line Agreement is being amended to delete the 50 percent surcharge requirement for City of Georgetown water made available for use by Round Rock pursuant to the Raw Water Line Agreement, and to provide for the City of Georgetown to reacquire any of its water that has been made available to Round Rock upon 24 months notice to both Round Rock and the Authority. Staff Resource Person: Jim Nuse.Public Works Director Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the Brazos River Authority ("BRA") and the City of Round Rock ("City") have entered into that one certain contract entitled Water Supply Contract By and Between Brazos River Authority and City of Round Rock, dated April 20, 1978 ("1978 Contract") which provides City the right to make withdrawals of water from Lake Georgetown, and WHEREAS, BRA and City wish to amend the 1978 Contract to increase the amount of water available to City from Lake Georgetown, and WHEREAS, an agreement entitled Fourth Amendment to Water Supply Contract By and Between Brazos River Authority and City of Round Rock ("Fourth Amendment") has been prepared to so amend the 1978 Contract,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City the aforesaid Fourth Amendment, a copy of which is attached hereto as an exhibit. The City Council hereby finds and declares that written notice of.the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 9th day of April, 1998 • CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka 71 April 9, 1998 Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. 10.B.2. Consider a resolution authorizing the Mayor to issue a purchase order for Viking Construction. In order to complete the 1997 Street Maintenance Program Phase 1, additional repairs are needed due to the unforeseen rupture of under ground waterlines. The repairs need to be completed prior to the resurfacing of the project area. The total amount of the purchase order is $82,486.45. Staff Resource Person: Jim Nuse, Public Works Director Item#5 was the result of ground water that infiltrated into the sub-grade of Stratford Drive. This allowed the sub-grade and pavement to become unstable and fail. This resulted in the street becoming a marsh allowing vehicles to fall through the pavement. This area had to be repaired before the project could continue. A summary and cost of the repairs is as follows: Item#1 Overlay Streets • 55.43 tons @$165.00/ton $9,145.95 Item#2 Remove &Replace Asphalt Repairs 492 sq.yds. @ $25.00/sq.yd. $12,300.00 Item#3 Remove&Replace Concrete Curb &Gutter 1082 Lf @$24.00/Lf $25,968.00 Item#4 Remove &Replace Concrete Driveways 3375 sq. ft. @$6.75/sq. ft. $22,774.50 Item#5 Recycle Base&Asphalt Repair 559 sq. yds. @ $22.00/sq. yd. $12298.00 Total $82,486.45 • Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract ("Contract") with Viking Construction Co. for the 1997 Street Maintenance/Micro Surfacing Program, Phase 1, and WHEREAS, it has been determined that additional repairs are needed due to the unforeseen rupture of underground waterlines, and said repairs must be completed prior to the resurfacing of the project area,Now Therefore BE IT RESOLVED BY THE`COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, 72 April 9, 1998 That the City Manager is hereby authorized and directed to issue a purchase order to Viking Construction, Co. for the additional repairs needed in connection with the 1997 Street Maintenance/Micro Surfacing Program, Phase 1. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551,Texas Government Code, as amended, and the Act. RESOLVED this 9th day of April, 1998. • CHARLES CULPEPPER,Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 10.B.3. Consider a resolution authorizing the Mayor to execute Supplemental Agreement No. 2 to the Engineering Services Contract with Rodriguez &Huggins, Inc for Park Valley Drive. Supplemental Agreement No. 2 revises the scope of work to include the preparation of construction plans, estimates, and bidding documents for the construction of the Park Valley Drive and a water line from Wyoming Springs Drive to Oakwood Boulevard behind the Round Rock Hospital: increases the compensation due the Engineer because of the added work: and adds additional time to complete the work to the contract Staff Resource Person: Jim Nuse_ Public Works Director The City of Round Rock has an engineering contract with the firm of Rodriguez &Huggins, Inc. to prepare a roadway schematic and a construction estimate for the extension of Park Valley Drive from Wyoming Springs Drive to Oakwood Boulevard and the construction of an 8 water line within the right-of-way. The schematic was prepared for use in an application for a Texas Capital Fund Infrastructure Grant to pay for the construction described above. The grant requested$500,000 for construction and was recently approved. The proposed Supplemental Agreement No. 2 revises the scope of the work of the existing Rodriguez & Huggins, Inc. engineering contract to include the preparation of construction plans, estimates, and bidding documents for the construction of the Park Valley 73 April 9, 1998 Drive roadway extension and an 8" water line from Wyoming spring Drive to Oakwood Boulevard. The Supplement Agreement also increases the compensation for the increased scope of work. The contract will be extended until October 1, 1998 to allow time for additional work. The time and compensation proposed is reasonable for the work to be performed and staff would recommend approval. The total is $126,239.32 and includes a traffic study. • Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock, on June 26, 1997, entered into a contract for engineering services ("Contract") with Rodriguez & Huggins, Inc. for a roadway schematic for Park Valley Drive, a Round Rock Hospital traffic study, and alternatives and schematics for improvements to RM 620, and WHEREAS,Rodriguez&Huggins,Inc. has submitted Supplemental Agreement No. 2 to the Contract to increase the scope of the project and extend the termination date of the Contract, as more particularly described in the attached Supplemental Agreement No. 2, and WHEREAS, the City Council desires to enter into said Supplemental Agreement No. 2 to the Contract with Rodriguez&Huggins,Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Agreement No. 2 to the Contract with Rodriguez & Huggins, Inc. to increase the scope of the project and extend the termination date of the Contract, a copy of said supplemental agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and • subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 9th day of April, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.B.4. Consider a resolution awarding the low bid for 1998 Water Treatment Plant Improvement, Phase II to Cunningham Constructor, Inc. Improvements to Phase I/II lighting system and replacement of filter media�on two filters for pilot study of removal efficiency. Also 74 April 9, 1998 includes additions of cat walk for valve access and chemical feed modifications and isolation gates. The contract price is $234.800.00. Staff Resource Person: Jim Nuse Public Works Director Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS, the City of Round Rock has duly advertised for bids for the 1998 Water Treatment Plant Improvements, Phase H, and WHEREAS, Cunningham Constructor,Inc.'has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Cunningham Constructor, Inc., Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with Cunningham Constructor, Inc. for the 1998 Water Treatment Plant Improvements, Phase II. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 9th day of April, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Joseph moved to approve the resolution. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.C.1. Consider a resolution designating individuals as signatories for certain documents associated with the Texas Capital Fund Infrastructure Grant for Park Valley Drive improvements. The designated signatories will be authorized to request reimbursements under the grant from the Texas Department of Economic Development The City has been awarded this grant in the approximate amount of$535,000. Staff Resource Person: David Kautz, Finance Director The signatories will specifically be authorized to sign State of.Texas Purchase Vouchers and Requests for Reimbursement in connection with the Texas Department of 75 April 9, 1998 Economic Development grant. The individuals who would be responsible for signing the documents are David Kautz, Jerry Galloway, and Cindy Demers of the Finance Department. Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS, the City of Round Rock has been funded by the Texas Department of Economic Development under the Texas Capital Fund, and WHEREAS, the City of Round Rock needs to authorize certain individuals as signatories for contractual documents associated with this grant,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the following individuals will be designated to sign: State of Texas Requests for Purchase Vouchers Advance or Reimbursement David Kautz David Kautz Jerry Galloway Jerry Galloway Cindy Demers Cindy Demers The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 9th day of April, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas' ATTEST: • JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Councilman Stluka was out of the room when the vote was taken. ACTION: The motion carried unanimously. 10.C.2.Consider a resolution authorizing the Mayor to execute an agreement with • PeopleSoft USA, Inc. for computer software licensing and service The agreement provides application and operating software, training, software installation and software support services for the Cityis Financial operations. The contract value is $299.640 and is included in the amended operating; budget. Staff Resource Person: David Kautz, Finance Director Through a competitive proposal process, on-site scripted demonstrations, interviews, negotiations, and site visits to vendor clients, staff has selected the PeopleSoft financial systems application software 76 April 9, 1998 for the City's accounting, budget, financial reporting, purchasing, fixed asset management, capital projects management and accounts payable systems. Allied Consultants, Inc. is the implementation partner for PeopleSoft software. The implementation phase of the software requires a minimum time frame of 6 months with the deadline for having the software installed and operable October 1, 1998 (the beginning of the City's fiscal year). The agreement with • PeopleSoft includes the license for financial accounting software, annual support services (under a separate recurring cost), database management software, on-site installation support and documentation for all software. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City has a need for computer software licensing and service for the Financial Department's computer systems, and WHEREAS, PeopleSoft USA, Inc. has submitted an agreement to provide the needed services, and WHEREAS, the City Council desires to enter into said agreement with PeopleSoft USA, Inc., subject to the City Manager's and City Attorney's approval of the final language and terms, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City, subject to the City Manager's and City Attorney's approval of the final language and terms, an • agreement with PeopleSoft USA, Inc. for computer software licensing and service for the Financial Department's computer systems, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 9th day of April, 1998 CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution subject to the final appl of the City Attorney. Councilman Stluka seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 77 Apri19, 1998 10.C.3. Consider a resolution authorizing the Mayor to execute an agreement with Allied Consultants, Inc. for computer system software implementation services. Allied Consultants, Inc. serves as the implementation partner for PeopleSoft software and will be responsible for project management, software installation, training and implementation support. • The implementation fixed fee is $295.000 and is included in the amended operating budget. Staff Resource Person: David Kautz, Finance Director Through a competitive proposal process, on- site scripted demonstrations, interviews, negotiations, and site visits to vendor clients, staff has selected the PeopleSoft financial systems application software for the City's accounting, budget, financial reporting, purchasing, fixed asset management, capital projects management and accounts payable systems. Allied Consultants, Inc. is the implementation partner for PeopleSoft software. The implementation phase of the software requires a minimum time frame of 6 months with the deadline for having the software installed and operable October 1, 1998 (beginning of the City's fiscal year) Mayor Culpepper read the following resolution. • RESOLUTION NO. WHEREAS, the City has a need for professional consulting services for the implementation of software for the Financial Department's computer systems, and WHEREAS, Allied Consultants, Inc. has submitted an agreement to provide the needed services, and WHEREAS, the City Council desires to enter into said agreement with Allied Consultants, Inc., subject to the City Manager's and City Attorney's approval of the final language and terms,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City, subject to the City Manager's and City Attorney's approval of the final language and terms, an agreement with Allied Consultants, Inc. for professional consulting services for the implementation of software for the Financial Department's computer systems, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. • RESOLVED this 9th day of April, 1998. CHARLES CULPEPPER,Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Morgan moved to approve the resolution subject to the final approval of the City Attorney. Mayor Pro-tem Palmer seconded the motion. 78 April 9, 1998 VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 10.C.4. Consider a resolution authorizing the Mayor to execute an agreement with Oracle Corporation for financial computer system technical support services. The agreement provides technical support services for the Oracle database management system which is a component of the financial computer system The cost for these services is approximately $20,000 per year beginning in the second year of operation Staff Resource Person: David Kautz, Finance Director Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City has a need for professional technical support services for the Financial Department's computer systems, and WHEREAS, Oracle Corporation has submitted an agreement to provide the needed • services, and WHEREAS, the City Council desires to enter into said agreement with Oracle Corporation, subject to the City Manager's and City Attorney's approval of the final language and terms,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City, subject to the City Manager's and City Attorney's approval of the final language and terms, an agreement with Oracle Corporation for professional technical support services for the Financial Department's computer systems, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 9th day of April, 1998. CHARLES CULPEPPER,Mayor City of RoundRock, Texas . ATTEST: • JOANNE LAND, City Secretary . MOTION: Councilman Joseph moved to approve the resolution subject to the final approval of the City Attorney. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez 79 April 9, 1998 Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.D.1. Consider a resolution supportingtmplementation of the Clean Air Force • Early Action Plan. The Clean Air Force is seeking the City's support of the Early Action Plan The goals of the Action Plan are for cities like Round Rock to reduce emissions of ozone-causing pollutants from facilities and equipment owned or operated by the Ci1y, and for the City to provide incentives for others to reduce emissions from ozone-causing_pollutants through such programs as telecommuting, rideshareing, and van pooling. Staff Resource Person: Amelia Sond eg roth Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the citizens of the City of Round Rock value clean and healthy air, and WHEREAS, the City of Round Rock is dedicated to providing a clean environment for its citizens, and WHEREAS, in July, 1997, the U.S. Environmental Protection Agency adopted new national ambient air quality standards for ozone, which provide greater protection for public • health and welfare, and WHEREAS, ozone levels in the Williamson/Travis/Hays County area during 1995-97 exceeded the allowable concentrations under the new EPA standard, and WHEREAS, ozone at the levels experienced in the metropolitan area during 1995-97 are known to have adverse health effects, especially on children and individuals with respiratory problems, and WHEREAS, actions which reduce emissions of ozone-causing pollutants may have other environmental and health benefits, such as reduced fine particulate levels and reduced emissions of greenhouse gases, and WHEREAS, the City of Round Rock is a contributor to the Clean Air Force, a non-profit public-private organization dedicated to developing innovative solutions for healthy air in Central Texas, and WHEREAS, the Clean Air Force had developed a flexible, voluntary, and broad-based . Early Action Plan that uses market incentives to encourage individuals and organizations to measurably reduce emissions of air pollutants which cause ozone,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City of Round Rock will support the implementation of the Early Action Plan. To that end, the City Manager, or his designee, is authorized to evaluate and implement cost- effective measures that (1) reduce emissions of ozone-causing pollutants from facilities and equipment owned or operated by the City of Round Rock or its contractors, or (2) rely on the City's purchasing and facilities to provide incentives for others to reduce their emissions of • ozone-causing pollutants. The City Manager, or his designee, is also authorized to work with the Clean Air Force to publicize the Early Action plan, publicly recognize entities that make emissions reductions under the Plan, and promote its implementation by other public and private entities in Central Texas. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 9th day of April, 1998. CHARLES CULPEPPER,Mayor 80 April 9, 1998 City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: None DISBURSEMENTS: 12.A.1.Consider final payment of $10,317.80 to Pittencrieff Communications, Inc. for the Telemetry System The current contract price is $311,383.94.94 and the project is funded from 1987 Wastewater& Sanitary Sewer Revenue Bonds. 12.A.2.Consider a ent of $25,935.36 to GroupInc. for en ineerin services • associated with the Sanitary Sewer Evaluation Study(SSES) The current contract price is $501,733.00 and the project is funded from Wastewater System Construction Funds 12.A.3.Consider payment of $36,311.54 to Baker-Aicklen & Associates, Inc for engineering services associated with the Greenlawn Boulevard Extension/Greenlawn IH-35 I Interchange. The current contract price is $399,284.52 and the project is funded from 1997 Certificates of Obligation. 12.A.4.Consider payment of$15,752.02 to Rust Environment & Infrastructure, Inc for the Master Transportation Plan The current contract price is $252,063.20 and the project is funded from 1997 Certificates of Obligation. 12.A.5.Consider payment of $94,986.68 to Chasco Contracting for the Egger Acres • Project The current contract price is $909,084.50 and the project is funded from 1996 General Obligation Bonds. 12.A.6.Consider payment of $73,044.00 to Chasco Contracting for the Public Works Facility/Vehicle Maintenance Project. The current contract price is $1.394.462.00 and the project is funded from General Operating Fund Advance to be reimbursed by 1998 G O Bonds 81 April 9, 1998 12.A.7.Consider payment of$76,986.00 to Nelson Lewis Inc. for the Oaklands/Oakcreek Waterline Replacement. The current contract price is $350,281.00 and the project is funded from Water System Construction Funds (Blue Pipe Lawsuit Settlement). 12.A.8.Consider payment of $46.398.00 to Borah; Inc. for the Water Systems • Improvements, Pressure Plane No 4-Dell Area. The current contract price is $269,900.00 and the project is funded from Water System Construction Funds. 12 A 9 Consider payment of $172,262.00 to Craig Sheffield & Austin, Inc for the Water Treatment Plant Expansion-Phase III. The current contract price is $10.170,155.07 and the project is funded from Water System Construction Funds. 12.B.1.Consider payment of $37,810.00 to C P Snider Construction Co., Inc. for the Public Library Expansion Project. The current contract price is $2.860.000.00 and the project is funded from 1996 General Obligation Bonds. 12.C.1.Consider payment of $54.391.30 to T. F. Harper Construction Company for the Police Department Renovation Project. The current contract price is $790,548.45 and the project is funded from 1996 General Obligation Bonds. • MOTION: Councilman Joseph moved to approve the disbursements. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan ' Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. CITY MANAGER'S REPORT: Bob Bennett reported that on March 12, 1998, the Council order the May 2, 1998 City Council Election. Since the adoption of the resolution, the Round Rock Independent School District canceled its election. State law dictates that if there is • not a joint City/School District election, the City cannot utilize the polling places outside the city limits. The election day polling place at Brushy Creek Elementary School and the early voting polling places at Westwood High School and McNeil High School are located outside the city limits. To comply with State law, an amended election order needs to be approved by the Council. The said order will omit Brushy Creek Elementary School as an election day polling place, and Westwood High School and McNeil High School as early voting places. A Special 82 April 9, 1998 Called meeting was tentatively scheduled for 12:00 noon on Monday, April 13, 1998. He added that the City Attorney's office has been in contact with the Secretary of State office and was waiting on additional information. COUNCIL COMMENTS: The Council wished everyone a Happy and Safe Easter. • The Council thanked Councilman Stewart and supported his recommendation to name the Recreation Center in honor of Clay Madsen. Mayor Culpepper announced that a Blood Drive will be held on Saturday, April 11, 1998 at 9:00 a.m. at the Volunteer Center. Sharon Prete reported that the 20th annual Easter Egg Hunt will be held on Saturday, April 11, 1998. ADJOURNMENT: There being no further business,the meeting adjourned at 8:33 p.m. espectfully Submitted, oanne Land, Assistant City Manager/ • City Secretary • 83 April 21, 1998 The Round Rock City Council met in a Special Called Session on Tuesday, April 21, 1998 at 6:00 p.m. in the City Council Chambers,221 E. Main Street. ROLL CALL: Those members present were Mayor Pro-tem Earl Palmer, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Mayor Charles Culpepper and Councilman Robert Stluka were absent. Also present • were City Manager Bob Bennett and City Attorney Steve Sheets. PUBLIC HEARINGS: 3.A.1. Consider public testimony concerning the annexation of 0.434 acres of land adjacent and contiguous to the City of Round Rock and located at Meister Lane on Louis Henna Boulevard. This is the first of two required public hearings for annexation that is being initiated by the City. This is the annexation of street right-of-way needed for future traffic control. Applicant: City of Round Rock. Agent: City of Round Rock. Staff Resource Person: Joe Vining, Planning Director. Mr. Vining added that this area is the remainder of Meister Lane before Louis Henna Boulevard was constructed. Mayor Pro-tem Palmer opened the public hearing. There being no public testimony, the public hearing was closed. 3.A.2. Consider public testimony concerning the annexation of 3.631 acres of land adjacent and contiguous to the City of Round Rock and located east of Meister Lane on Louis • Henna Boulevard. This is the first of two required public hearings for annexation that is being initiated by the City. This is the annexation of street right-of-way needed for future traffic control. Applicant: City of Round Rock. Agent: City of Round Rock. Staff Resource Person: Joe Vining, Planning Director. Mr. Vining added that this tract picks up the right-of-way east of the MKT right-of-way to High Country Boulevard. Mayor Pro-tem Palmer opened the public hearing. There being no public testimony, the public hearing was closed. 3.A.3. Consider public testimony concerning the annexation of 0.259 acres of land adjacent and contiguous to the City of Round Rock and located east of Meister Lane on Louis Henna Boulevard. This is the first of two required public hearings for annexation that is being initiated by the City. This is the annexation of street right-of-way needed for future traffic control. Applicant: City of • Round Rock. Agent: City of Round Rock. Staff Resource Person: Joe Vining, Planning Director. Mr. Vining added that this cross section is the width of Louis Henna Boulevard and as wide as the MKT right-of-way. Mayor Pro-tem Palmer opened the public hearing. There being no public testimony, the public hearing was closed. 3.A.4. Consider public testimony concerning the annexation of 21.676 acres of land adjacent and contiguous to the City of Round Rock and also known as IH-35 right-of-way.- This is the first of two required public hearings for annexation that is being initiated by the City. This 84 April 21, 1998 is the annexation of street right-of-way needed for future traffic control. Applicant: City of Round Rock. Agent: City of Round Rock. Staff Resource Person: Joe Vining, Planning Director. Mr. Vining added that Round Rock received this land located on the east side of the Interstate a few years ago from the City of Austin when they gave Round Rock new ETJ (Extra- territorial Jurisdiction)to the south. Mayor Pro-tem Palmer opened the public hearing. There being no public testimony, the • public hearing was closed. 3.A.5. Consider public testimony concerning the annexation of 32.37 acres of land adjacent and contiguous to the City of Round Rock and located at the northeast corner of Royston Lane and IH 35. This is the first of two required public hearings for annexation that is at the request of the property owner. Applicant: Leif Johnson Ford, Inc. Agent: G.W. Broesche,Property Manager. Staff Resource Person: Joe Vining,Planning Director. Mayor Pro-tem Palmer opened the public hearing. There being no public testimony, the public hearing was closed. Councilman Morgan asked if this annexation was being coordinated with the Greenlawn Boulevard extension. Mr. Vining said staff met with the property owner and he has shown the alignment on his preliminary plat that he presented to the Planning and Zoning Commission. All the final details regarding the deed for the right-of-way in exchange for the utilities have not been worked out but staff is working on that. • 4.A.1. Consider a resolution amending Resolution No. R-98-03-12-10A2 which Calls the May 2, 1998 City Council Election for Council Place 2 and Council Place 6 and establishes polling places. On March 12, 1998, the City Council ordered a City election for the 2nd day of May, 1998. Since the adoption of the resolution, the Round Rock Independent School District canceled its election. State law dictates that if there is no joint City/School District election the City cannot utilize polling places outside the City limits. To comply with State law, an amended election order is needed that omits Brushy Creek Elementary School as an election polling place, Westwood High School, and McNeil High School as early voting polling places. Early voting will be held on April 15, 1998 through April 24, 1998 (Weekdays only) at 7:30 a.m. to 5:00 p.m. and April 27 and April 28 at 7:30 a.m. to 7:00 p.m. at Round Rock City Hall, 221 E. Main Street, Round Rock; Round Rock ISD Administration Building,1311 Round Rock Avenue, Round Rock and April 18 and April 25 (Saturday) at 8:00 a.m. to 12:00 p.m. at • Round Rock ISD Administration Building,1311 Round Rock Avenue,Round Rock. Election Day, May 2, 1998, 7:00 a.m. to 7:00 p.m. at C.D. Fulkes Middle School, 300 W. Anderson Avenue and Round Rock High School, 300 Lake Creek Drive. Staff Resource Person: Bob Bennett, City Manager. Mayor Pro-tem Palmer read the following resolution. 85 April 21, 1998 RESOLUTION NO. WHEREAS, on March 12, 1998, the City Council of Round Rock, Texas, adopted Resolution No. R-98-03-12-10A2, which ordered a city election for the 2nd day of May, 1998, and WHEREAS, said resolution ordered C.D. Fulkes Middle School, Round Rock High School and Brushy Creek Elementary School as official election day polling places, and Round Rock City Hall, the RRISD Administrative Building, Westwood High School and McNeil High School as early voting places, and WHEREAS,-. since the adoption of said resolution and order, the Round Rock • Independent School District has canceled its elections, and WHEREAS, state law dictates that if there are no joint city/school district election, the City cannot utilize polling places outside the city limits, and WHEREAS, the election day polling place at Brushy Creek Elementary School and the early voting polling places at Westwood High School and McNeil High School are located outside the city limits,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Election Order adopted by the City Council in Resolution No. R-98-03-12-10A2 is in full force and effect, except the Brushy Creek,Elementary School is omitted as an election day polling place, and Westwood High School'and McNeil High School are omitted as early voting polling places for the May 2, 1998 city election, as reflected in the Amended Election Order attached hereto. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this resolution and the subject matter was discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 21st day of April, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilwomen Chavez moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Morgan Councilman Stewart Councilwoman Chavez Councilman Joseph Mayor Pro-tem Palmer Noes: None Absent: Mayor Culpepper Councilman Stluka ACTION: The motion carried unanimously. ADJOURNMENT: There being no further business, the meeting adjourned at 6:10 p.m. Respectfully Submitted, Joanne Land Assistant City Manager/ City Secretary • LP 01 J 86 April 30, 1998 The Round Rock City Council met in a Special Called Session on Thursday, April 30, 1998 at 6:30 p.m. in the City Council Chambers, 221 E. Main Street. ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager • Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. PRESENTATIONS: 3.A. Consider a special presentation concerning a proposal to develop a recreational/ entertainment facility in the City. Reid Ryan said, "Over the last few weeks we have met with Mayor Culpepper and Bob Bennett and numerous other people. We have reached an agreement to purchase the Jackson Generals Double-A Baseball Franchise and we are looking to relocate it to this area. We are looking to go into formal negotiations with the City to try to develop this stadium and hopefully using Hotel/Motel taxes and lease payments and down payment and be able to bring Double-A Baseball to this area." Nolan Ryan said, "We are quite excited about this possibility and we feel like Round Rock represents exactly what we are looking for in a location. We feel like the family values of • Round Rock, the progressive attitude of the Council, and of the City that it makes sense for a Double-A Franchise in the Texas League be in this area. I think it's very important and we feel very good about this location and we appreciate your interest." Bob Bennett said that when the Ryan Group came to the City potential sites for a stadium facility were considered. Staff visited at some'length with HOK, stadium architects from Kansas City. Nolan Ryan, Reid Ryan, and Don Sanders, some members of the Council, and staff looked at sites and it just so happened that the site everybody liked the best was the site in front of Old Settlers Park at Palm Valley. It just so happened that Mr. Telander approached the City about selling 95 acres in front of the park. Steve Sheets outlined ,the Executive Summary of the real estate contract that states Arnold Telander agrees to sell his property and the City agrees to purchase the property. The property is approximately 95 acres located on U.S. Highway 79 just east of the main entrance to • Old Settlers Park at Palm Valley. The purchase price is $20,000/acre or approximately $1,900,000. The purchase price will be adjusted in accordance with a survey. The City has 150 days from the effective date of the contract to perfoitn engineeking'and environmental 'studies on the property. The City has 180 days from the effective date of the contract to determine in its sole judgment if the property is suitable for the stadium and related uses. If the City determines that the property is not suitable, the earnest money, less $100, will be returned to the City. The City will have 180 days from the effective date of the contract to perform economic and other 87 April 30, 1998 feasibility studies for the property and the stadium project. If the City in its sole judgment determines that the stadium project is not feasible, the earnest money, less $100, will be returned to the City. The closing will be on or before 210 days from the effective date of the contract. The City will deposit $5,000.00 in earnest money with the title company. If the City determines that the property is not suitable or the project is not feasible, all but $100.00, will be returned to the • City. The City may assign its rights under the contract for either the entire project or a portion of the property. The City agrees to reimburse the farmer for any damages done to the corn crop as a result of the surveys, studies, and so forth. He added that the contract is a simple and straight forward contract. RESOLUTIONS: 4.A. Consider a resolution authorizing the Mayor to execute a contract with Arnold Telander to purchase approximately 95 acres adjacent to Old Settlers Park at Palm Valley. Mayor Culpepper said, "All we are doing tonight is tying up the land for up to 210 days to do the studies that we need to do and if it doesn't work out it is going to cost $100 out of the Hotel/Motel fund. The Council has been adamant on several things. No property tax or sales tax from the City of Round Rock will be used to support this project. The difference between this and other projects was that the City had to guarantee the debt. This is different. Mr. Ryan and his group are talking about bringing in up front money for the construction. This Council has said • and we have heard from citizens that they wanted it here but they didn't want to pay for it and we guaranteed that. The difference between this and the 1990 Bond Election for a stadium was 1)we didn't have a team, 2)we didn't have a location, and 3)we said that we were going to raise taxes. All those conditions have been met and all this is still evolving. The reason we announced this today was the contract was just signed by the Ryan Group to buy the Jackson Generals yesterday. The other thing, we asked an Attorney General's opinion on the use of Hotel/Motel Tax and we just got that opinion back. We wanted to get this out in daylight as quickly as possible. We-did not want to be accused of any back room deals. This deal is not done, it's a long way it's evolving daily there is still a lot of things that have to be worked out but this is a good start." Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, Arnold Telander owns approximately 95i acres of land adjacent to Old Settlers Park at Palm Valley, and `' ' • WHEREAS, Mr. Telander has offered to sell said property to the City of Round Rock, and WHEREAS, the City would like to place the property under contract in order to study the feasibility of purchasing said property,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Real Estate Contract with Arnold Telander for the purchase of the above described property, a copy of said contract being attached hereto as Exhibit"A". The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 30th day of April, 1998. 88 April 30, 1998 CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilwomen Joseph moved to approve the resolution. Councilman Stluka seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: None ACTION! The motion carried unanimously. 4.B. Consider a resolution authorizingthe Mayor to execute a contract with the Estates of William R. Bright, Jean Ellis Bright, and the William R. Bright Testamentary Trust to • purchase approximately 40 acres adjacent to Old Settlers Park at Palm ValleX. This item was withdrawn from the agenda. ADJOURNMENT: There being no further business, the meeting was adjourned at 6:40 p.m. Respectfully submitted, ?Jw ne Land,Assistant City Manager/ City Secretary ;{ 89 466123, 1998''- '' �',; COUNCIL COMMENTS: Councilman Stluka said that the Planning Department's Neighborhood Improvement PI is a layout of a very aggressive thorough plan that Mr. Vining will bring to the community d the Planning process. He added that the result of the process and survey will layout t blue print for the Council to make some major policy decisions in regard to the planning o the City • over the next five to ten years. He said it was imperative that the Council make plan to dedicate two full days for a serious Council retreat where the Council can have time to digest all the information that will be presented. The dates that are currently being nside d are August 7"' or Councilman Morgan said, "I love Round Rock. I'micated o it. Every citizen in ^s; Round Rock is a special interest and it's an honor serving the " Councilman Stewart concurred with Councilman Stluka's c mments. He co limented the Parks and Recreation Department for the great work they did n the Easter E t and the Finance Department on the Comprehensive Financial ort. Mayor Pro-tem Palmer said the community st eat persona d irg will be greatly missed. He added that May 2, 1998 is Electi endoura e e e o vo e. Councilwoman Chavez extended her on ces to the R b Family. h reminded everyone about the Hazardous Waste Coll ctio o Saturday, Ap 5"' from 9:00 a.m. to 1:00 • p.m. Councilman Joseph remin every e that the ast ay for t e ng Clean Up is Friday, April 240'. He added tha e f ide at t e Plannin e t s excellent. Mayor Culpepper relayed his co dolence to Rabb Fami ADJOURNMENT: There being no r b sess, th eeting journed at :00 p.m. Respe lly Submitted, Jo nd, Assistant City Manager/ City Secretary • 90 April 23, 1998 The Round Rock City Council met in Regular Session on Thursday, April 23, 1998 1998 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager • Bob Bennett and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session April 9, 1998 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • Mayor Culpepper dispensed with the order of the agenda and addressed the next item with the unanimous consent of all the Councilmembers present. 10.C.1. Consider a resolution namin .tg he City's first recreation center in honor of Clay Madsen. Clay Madsen (October 30 1973 -November 4 1992)was a leader among young people and continues to serve as a role model. Staff Resource Person: 'Sharon Prete Parks and Recreation Director. At the April 9, 1998 Council meeting, Councilman Stewart recommended that the City's first Recreation Center be named in' honor of Clay Madsen. Staff supports this recommendation because Clay exemplified all that is "good" in our youth. He served as a leader and inspired others in the classroom, on the playing field,:and in his church youth group. Larry and Nancy Madsen, Clay's parents, thanked the Council for the honor of naming the Recreation Center after their son Clay. Mr. Madsen added that they can provide a video that gives Clay's background that can be placed in'the Recreation Center so people will know more • about him. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock will soon be constructing a new recreation center on Gattis School Road, and WHEREAS, Clay Madsen attended Berkman Elementary and C.D. Fulkes Middle School, and graduated from Round Rock High School in 1992, where he was a high achiever, both academically and physically, and played many sports including soccer, baseball and football, and 91 April 23, 1998 WHEREAS, Clay was an active member of Central Baptist Church of Round Rock and a member of the Fellowship of Christian Athletes, and Clay's leadership qualities set an example for all of his fellow students, and WHEREAS, although Clay had made plans to attend Texas A&M University, after fighting cancer for two years, the disease took his life on November 4, 1992, and WHEREAS, the City Council desires to remember Clay and his love of sports and the Round Rock community by naming the new recreation center in his honor,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the new recreation center shall hereafter be named the Clay Madsen Recreation Center. • The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23rd day of April, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer 0 Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: Ken Snyder, 4406 Northridge Acres, asked the Council for city services for Northridge Acres. He added that the residents would be willing to be annexed to receive those services. Mayor Culpepper informed Mr. Snyder that the City is not able to provide the services or annex Northridge Acres because the property is located outside the city limits, extra-territorial jurisdiction, and county. PROCLAMATIONS: • 6.1. Consider a proclamation proclaiming May 7, 1998 as Texas Work-At-Home DaK Mayor Culpepper read the appropriate proclamation and presented it to Joe Reiter. 6.2. Consider a proclamation proclaiming_April as Child Abuse Prevention Month Mayor Culpepper read the appropriate proclamation and presented to Dianne Howell. 6.3. Consider a proclamation proclaiming May 11-15, 1998 as Police Week Mayor Culpepper read the appropriate proclamation and presented it to Police Chief Kuhlmann. Mayor Culpepper asked that flags be flown at half staff on May 15' which is 92 April 23, 1998 Peace Officers Memorial Day in honor of the Federal, State, and municipal officers who have been killed or disabled in the line of duty. 6.4. Consider a proclamation proclaiming May 4-11, 1998 as Public Service Recognition Week. Mayor Culpepper read the appropriate proclamation and presented it to Bobby Sieferman from the ROUND ROCK LEADER. Mr. Sieferman is member of the American Society for Public Administration. • PRESENTATIONS: 7.A1. Consider a presentation concerning the results of the Northeast Neighborhood Improvement Process. Staff will,present the proposed sidewalk and lightingplans for Egger's Acres, Mesa Ridge and Mesa Village and summarize key neighborhood issues. Staff Resource Person: Joe Vining, Planning Department. The Northeast Neighborhood Improvement Process was initiated January 29"'with a group of approximately 20-30 residents. Six meetings were held over a period of two and a half months. The final meeting was held on April 8"'. Mr. Vining presented the proposed neighborhood plans for sidewalks and street lighting for Egger's Acres, Mesa Ridge, and Mesa Village, and summarized key neighborhood issues. Betty Weeks, member of the Neighborhood Team, gave a brief summary of the process they followed. Mr. Vining added that a self-help guide/resource book was designed at the request of the residents. The Council thanked the residents who took the time to participate in the Northeast Neighborhood Improvement Process. 7.A.2. Consider a presentation concerning the FY 99 CDBG Action Plan. The City must complete a Consolidated Plan (CP) to acquire its Community Development Block Grant from U.S. Department of Housing and Urban Development (HUD) as an Entitlement City. The CP consists of a community needs assessment; a 5-year strategic plan to address those needs,• and a 1-year action plan for FY 99 The 1-year action plan is required every fiscal year to acquire the City's annual funding allocation from HUD. Staff Resource Person: Joe Vining, Planning Department. The Action Plan is a description of the activities the City will undertake during the next year to address priority needs in terms of local objectives from the Consolidated Plan. This description of activities will estimate the number and type of families that will benefit from the proposed activities, the specific objectives that will be addressed by the activities using CDBG grant funds during the program year, -proposed accom accomplishments, and a target date for • p g completion of the activity. The Southwest Round Rock Redevelopment and Preservation Area is being proposed as a major component of the FY 99 Action Plan. The proposal consists of a portion of the City's CDBG allocation leveraged with grants and loans from HUD and other agencies. 7.A.3. Consider a presentation concerning the General Plan Revision process Staff will present an overview of the General Plan Revision process and outline the major elements of the 93 ; April 23, 1998 City Seminar. the Planning Workshops, and the Council Goals session Staff Resource Person: Joe Vining, Planning Department. The City will conduct a 'series of City seminars for the general public. Presentations will be made by the various departments and will initiate the General Plan Revision process. They will be the precursors to the Planning Workshops which will focus on specific issues identified in the City survey which is currently underway. A Council goals session will be conducted at the conclusion of this process. Mr. Vining outlined the five steps of the General Plan Revision Process and added that staff is in the process of getting the word out to as many citizens as possible about the seminars. 7.B.1. Consider a presentation concerning the Water Distribution System HDR Engineers have developed a proposed plan to improve delivery and storage of water along Louis q Henna Boulevard and to the High Cogniry Subdivision area HDR analyzed the entire water distribution system with special emphasis on water delivery system in the southern area of Round Rock. The water modeling and engineering analyses of the existing distribution system coupled with the current growth patterns around the Dell Computer complex revealed a need for improvements to the water system. The preliminary engineering report delineates several proposed water storage sites and pump station additions The water storage sites will increase the amount of stored water and increase the residual pressures during peak demands The proposed pump stations will enhance water transmission capabilities Staff Resource Person: Jim • Nuse, Public Works Director. The City has 18 storage tanks with a capacity of 17 million gallons, 8 wells in the system of which 5 wells are utilized regularly that can produce 8.5 Mgd. Jim Urcek of HDR Engineering outlined the Water System Improvements for Pressure Planes 1A, 1B, &, 2, the Preliminary Engineering Report for those improvements, the Project Completion Schedule and the Water Distribution System Daily Water Usage Patterns. He N. showed three examples of elevated water tanks that they are recommending and the cost curves for those tanks. PUBLIC HEARINGS: 8.A.1. Consider public testimony concerning the annexation of 0.434 acres of land adjacent and contiguous to the City of Round Rock and located at Meister Lane on Louis Henna Boulevard. This is the second of two required public hearings for annexation that is being initiated by the City. This is the annexation of street right-of-way needed for future traffic • control. Applicant: City of Round Rock. Agent: City of Round Rock. Staff Resource Person: Joe Vining, Planning Director. Mr. Vining added that this area is the remainder of Meister Lane before Louis Henna Boulevard was constructed. Mayor Culpepper open the public hearing. There being no public testimony, the public hearing was closed. 8.A.2. Consider public testimony concerning the annexation of 3.631 acres of land adjacent and contiguous to the City of Round Rock and located east of Meister Lane on Louis Henna Boulevard. This is the second of two required public hearings for annexation that is being 94 April 23, 1998 initiated by the City. This is the annexation of street right-of-way needed for future traffic control. Applicant: City of Round Rock. Agent: City of Round Rock. Staff Resource Person: Joe Vining, Planning Director. Mr. Vining added that this tract picks up the right-of-way east of the MKT right-of-way to High Country Boulevard. Mayor Culpepper open the public hearing. There being no public testimony,the public hearing was closed. 8.A.3. Consider public testimony concerning the annexation of 0.259 acres of land adjacent and contiguous to the City of Round Rock and located east of Meister Lane on Louis Henna Boulevard. This is the second of two required public hearings for annexation that is beim initiated by the City. This is the annexation of street right-of-way needed for future traffic control Applicant: Cid of Round Rock Agent: City of Round Rock. Staff Resource Person: Joe Vining, Planning Director. Mr. Vining added that this cross section is the width of Louis Henna Boulevard and as wide as the MKT right-of-way. Mayor Culpepper open the public hearing. There being no public testimony,the public hearing was closed. 8.A.4. Consider public testimony concerning the annexation of 21.676 acres of land adjacent and contiguous to the City of Round Rock and also known as IH-35 right-of-way. This is the second of two required public hearings for annexation that is being initiated by the City. This is the annexation of street right-of-way needed for future traffic control. Applicant: City of • Round Rock. Agent: City of Round Rock. Staff Resource Person: Joe Vining, Planning Director. Mr. Vining added that Round Rock received this land located on the east side of the Interstate a few years ago from the City of Austin when they gave Round Rock new ETJ to the south. Mayor Culpepper open the public hearing. There being no public testimony, the public hearing was closed. 8.A.5. Consider public testimony concerning the annexation of 32.37 acres of land adjacent and contiguous to the City of Round Rock and located at the northeast corner of Royston Lane and IH 35. This is the second of two required public hearings for annexation that is at the request of the property owner. Applicant: Leif Johnson Ford, Inc Agent: G W Broesche, Property Manager. Staff Resource Person: Joe Vining Planning Director. Mayor Culpepper open the public hearing. There being no public.testimony, the public • hearing was closed. ORDINANCES: 9.A.1. Consider an ordinance designating All way stops at Brown Street and West Austin Street, St. Andrews Drive and Royal Troon Drive/Royal Troon Cove, and St. Andrews Drive and Royal Port Rush Drive (north intersection.) (First Reading) We have received requests from citizens for the intersections of Brown Street and West Austin Street St. Andrews Drive and Royal Troon Drive/Royal Troon Cove. and St. Andrews Drive and Royal Port Rush Drive .95 April 23, 1998 (North intersection) to be designated and signed as All-Way Stop intersections. Staff has completed evaluations of the intersections and agrees that they should become All-Way Stop intersections. Staff recommends approval of this ordinance. This ordinance requires two separate readings. Staff Resource Person: Jim Nuse,Public Works Director. 't Mayor Culpepper read the caption of the ordinance. • ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTIONS OF BROWN STREET AND WEST AUSTIN AVENUE, ST. ANDREWS DRIVE AND ROYAL TROON DRIVE/ROYAL TROON COVE, AND ST. ANDREWS DRIVE AND ROYAL PORT RUSH DRIVE AS STOP INTERSECTIONS; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to:adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. The second reading of the ordinance will be held at the next regular Council meeting. 9.A.2. Consider an ordinance desigLiating a 40 MPH speed zone on Pa`r'ker Drive from FM 1325 to IH 35 West Frontage Road. First Reading) Parker Drive does not currently have a speed zone ordinance in effect. At the request of several people working in the area, staff conducted a traffic and engineering study to determine the appropriate speed zone for this street. As a result of the study. staff is recommending that an ordinance be passed to establish a speed zone of 40 mph on Parker Drive from FM 1325 to the IH 35 West Frontage Road. Staff recommends approval of this ordinance. This ordinance requires two separate readings Staff Resource Person: Jim Nuse.Public Works Director. • Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.502, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS CHANGING THE SPEED ZONES ON PARKER DRIVE FROM F. M. 1325 TO IH-35 WEST FRONTAGE ROAD; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS MOTION: Councilman Stewart moved to adopt the ordinance. Councilman Joseph seconded the motion. 96 April 23, 1998 VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. The second reading of the ordinance will be held at the next regular Council meeting. 9.B.1 Consider an ordinance setting the date, time and place for a public hearing to be held concerning the annexation of 896 acres located on the south side of High Country Boulevard This tract of land is a portion of a future development site of the proposed Westchester Park Subdivision Voluntary) (First Reading) Second Reading may be dispensed with the unanimous consent of all the Councilmembers present Applicant: Mike Hassibi, President, Alborz Corp Agent: Jim Stendebach Staff Resource Person: Joe Vining, Planning Director. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE SETTING A DATE AND TIME FOR TWO PUBLIC HEARINGS TO BE HELD IN THE CITY COUNCIL CHAMBERS ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF ROUND ROCK, TEXAS, TO WIT: 0.896 ACRES OF LAND OUT OF THE T.F. ROWE SURVEY, ABSTRACT NO. 810, WILLIAMSON COUNTY; AUTHORIZING AND DIRECTING THE CITY SECRETARY TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-em Palmer seconded.the motion. VOTE: Ayes: Councilman Stluka 97 April 23, 1998 Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.13.2. Consider an ordinance setting the date time and place for a public hearingto o be held concerning the annexation of approximately 84 751 acres of land locally known as the 4! Pfluger-Knebel Ranch located north of the Forest Creek Planned Unit Development UD). (Voluntary) (First Reading) Second Reading may be dispensed with the unanimous consent of all the Councilmembers present Applicant: KPKM H Ventures Ltd Agent: James Kerby Staff Resource Person: Joe Vining, Planning Director. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE SETTING A DATE AND TIME FOR TWO PUBLIC HEARINGS TO BE HELD IN THE CITY COUNCIL CHAMBERS ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF ROUND ROCK, TEXAS, TO WIT: 84.751 ACRES • OF LAND OUT OF THE E.W. MATTHEWS SURVEY, ABSTRACT NO. 449, WILLIAMSON COUNTY; AUTHORIZING AND DIRECTING THE CITY SECRETARY TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer 98 April 23, 1998 Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.13.3. Consider an ordinance setting the date time and place for a public hearing to be held concerning the annexation of approximately 80 acres of land locally known as the Blessing area which is contiguous to the Chisholm Valley West Subdivision (InvoluntarXL(First Reading) Second Reading may be dispensed with the unanimous consent of all the Councilmembers present. Applicant: City of Round Rock Agent: Same Staff Resource Person: Joe Vining,Planning Director. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE SETTING A DATE AND TIME FOR TWO PUBLIC HEARINGS TO BE HELD IN THE CITY COUNCIL CHAMBERS ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF ROUND ROCK, TEXAS, TO WIT: 80 ACRES OF LAND, MORE OR LESS, OUT OF THE J.M. HARRELL SURVEY, ABSTRACT NO. 284, WILLIAMSON COUNTY; AUTHORIZING AND DIRECTING THE CITY SECRETARY TO PUBLISH NOTICE OF SUCH PUBLIC HEARINGS. MOTION: Councilman Stluka moved to adopt the ordinance. Councilman Joseph seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Stluka moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper 99 April 23, 1998 Noes: None ACTION: The motion carried unanimously. RESOLUTIONS: 10.A.1. Consider a resolution authorizing the Mayor to execute an agreement with Don Martin Public Affairs for survey services. Staff Resource Person: Joe Vining, Planning Director. This agreement provides telephone polling services for two polls of randomly selected citizens of Round Rock. Both polls will be conducted in April 1998. The first poll will assess citizen satisfaction with city services and overall quality of life in Round Rock. The second poll concerns growth, transportation and community appearance issues which will provide background information for the General Plan revision. Services include the development of both survey instruments, phone survey for an approximate sample of 400 responses to each poll, statistical analysis of the survey results, and a full report and executive summary of each poll. Fees for this project are as follows: Poll No. 1 - Quality of Life Survey- $15,500 Poll No. 2 - City Survey- $18,000 Consulting Services - $3,000 Total estimate for Professional Fees - $36,000 Admin expenses (based on 5% of fees) $150 • Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City has a need for professional consultation services for statistical phone surveys, and WHEREAS, Don Martin Public Affairs has submitted an agreement_..to provide the needed services, and WHEREAS, the City Council desires to enter into said agreement with Don Martin Public Affairs,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized-and directed to execute on behalf of the City an agreement with Don Martin Public Affairs for professional consultation services for statistical phone surveys, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23rd day of April, 1998. CHARLES CULPEPPER,Mayor • ATTEST: City of Round Rock, Texas JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart 100 April 23, 1998 Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.A.2. Consider a resolution to declare approximately 109 acres of land known as the Blessing area as a Redevelopment and Preservation Area. The City of Round Rock proposes to • acquire a portion of this land for redevelopment and reuse in accordance with the urban renewal component of the proposed 5 year Consolidated Plan Applicant• City of Round Rock Staff Resource Person: Joe Vining, Planning Director. Mr. Vining outlined the proposed development plan for this 109 acres. This tract is bounded by County Road 172, Chisholm Valley Drive, the boundaries of Frontier City Park, the western boundary of Chisholm Valley West, and the property line from Chisholm Valley West to the Tanguma property line to County Road 172. The plan will include elderly housing, multifamily units, single family homes, and commercial. The plan proposes to produce a high quality development. Staff will have several meetings with the neighbors and residents adjacent to this tract to provide information regarding this development. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the Texas Department of Housing and Community Affairs ("State") has adopted rules in connection with their Low Income Housing Tax Credit Program ("Tax Credit Program") that encourages cities to combine their affordable housing program funds with the State's Tax Credit Program in a designated neighborhood preservation/redevelopment area of the • community, and WHEREAS, the City of Round Rock ("City") desires to create a neighborhood preservation/redevelopment area to be known as the Southwest Preservation/Redevelopment Area bounded by County Road 172, Chisholm Valley Drive, the boundaries of Frontier City Park, the western boundary of Chisholm Valley West, and the property line from Chisholm Valley West to the Tanguma property line to County Road 172, and also identified on the attached map, attached to this resolution as Exhibit "A", in connection with the State's Tax Credit Program, a portion of which is currently within the City's corporate limits and the remainder is in the extra territorial jurisdiction(ETJ), and WHEREAS, the City will invest tangible and significant area-specific incentives or benefits in the Southwest Neighborhood Preservation/ Redevelopment Area over and above those normally provided by the City, and WHEREAS, said incentives and benefits include CDBG allocations, Section 108 loan funds, Economic Development Initiative Grant, HOME Grant, and job creation and/or retention for low to moderate income individuals, and WHEREAS, annexation proceedings have been initiated for the portion of the area in the City's ETJ,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the area described above is hereby designated as the Southwest Neighborhood Preservation/Redevelopment Area in conformity with the rules of the State's Tax Credit Program, and That the Mayor is hereby authorized and directed to provide a certified letter, documents, and other information to the State in support of any projects applying for the State's Tax Credit Program and located in the Southwest Neighborhood Preservation/Redevelopment Area as may • be favorable,necessary, convenient, or required to carry out the purposes of this resolution. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23rd day of April, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary 101 April 23, 1998 MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None:. ACTION: The motion carried unanimously. 10.B.1. Consider a resolution authorizing First Southwest Company to proceed with the preparation of bond offering documents for $8.91 million in General Obligation Bonds, Series 1998 and$2.55 million in Certificates of Obligation, Series 1998. The General Obligation Bonds were authorized by the voters in 1996 and will fund improvements for fire services,12arks and recreation, residential streets and a public works maintenance facility. The Certificates of Obligation will provide the balance of funding required for the $4.8 million Recreation Center to be located on Gattis School Road. Staff Resource Person: David Kautz, Finance Director. The • City currently has $55 million in outstanding General Obligation Bonds, Certificates of Obligation and Capital leases. The underlying rating for the City's outstanding debt is A+ by Standard and Poors and Al by Moody's. The issuance of these obligations is not expected to adversely affect the City's excellent credit rating because of the City's strong financial position and debt capacity. While the City's per capita outstanding debt is relatively high, the City's favorable debt to assessed valuation ratio, an important ratings guideline, further indicates the City's creditworthiness. It is estimated that the obligations will affect the property tax rate by approximately 1/3 cent per million dollars issued, for a total estimated effect of 3.4 cents on the tax rate. However, because of continued growth in new property, the overall tax rate is expected to be in the 38 cent to 39 cent range for.next year(including these obligations). Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS, the City Council of the City of Round Rock, Texas desires to negotiate the sale of its $2,550,000 Combination Tax and Revenue Certificates of Obligation, Series 1998 and $8,910,000 General Obligation Bonds, Series 1998,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That First Southwest Company, Austin, Texas, is authorized and requested to prepare a Preliminary Official Statement containing financial, economic and other data necessary and desirable to facilitate the sale of said Certificates and Bonds and to distribute said Preliminary Official Statement to the prospective underwriters of the Certificates and Bonds. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23rd day of April, 1998. 102 April 23, 1998 CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.B.2. Consider a resolution authorizing the Mayor to execute an agreement for administrative and engineering eering services with the Round Rock Transportation System Development Corporation Section 3.09 of the Round Rock Transportation System Development Corporation bylaws requires the Corporation to execute a contract with the City Council for • administrative services provided by the general manager, finance manager, secretary and other City services/functions. The Corporation is obligated to pay reasonable compensation to the City for such services. Staff Resource Person: David Kautz,Finance Director. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, Vernon's Ann. Civ. St., Article 5190.6, Section 2(4), authorizes the Round Rock Transportation System Development Corporation ("Corporation") to pay administrative, legal and engineering services expenses which are necessary or incidental to placing a project into operation, and WHEREAS, the City of' Round Rock and the Corporation desire to contract for administrative services as set out in the attached Administrative Services Contract, and WHEREAS, the City Council desires to enter into said contract , with the Corporation, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Administrative Services Contract with the Round Rock Transportation System Development Corporation, a copy of said contract being attached hereto and incorporated herein for all purposes. • The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23rd day of April, 1998. CHARLES CULPEPPER' Mayor ATTEST: City of Round Rock, Texas JOANNE LAND, City Secretary 103 April 23, 1998 CHARLES CULPEPPER o City of Round Rock, Tex,ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Coun ilman tluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Pa Councilwoman C v Councilman Joseph Mayor Culpeppe Noes: None ACTION: The motion carried unanimously. 10.B.2. Consider a resolution authori 'n Mayor to execute an agreement for administrative and engineering services A t Round Rock Transportation S stem Development Co oration. Section 3. o e o d Rock Transportation System Development • Corporation bylaws requires the Co oratio execute a contract with the Ci1y Council for administrative services provided by th en al manager, finance manager, secreta and other Ci services/functions. The Co ora ' ob ' ated to a reasonable compensation to the Ci for such services. Staff Res ub4 Pe o . David Kautz Finance Director. Mayor Culpepper rea the fo wing resolution. SOLUTION NO. WHEREAS, Vernon's . Civ. St., Article 5190.6, Section 2(4), authorizes the Round Rock Transportation System evelopment Corporation ("Corporation") to pay administrative, legal and engineering servi s expenses which are necessary or incidental to placing a project into operation, and ity WHEREAS' �heof Round Rock and the Corporation desire to contract for administrative serviceset out in the attached Administrative Services Contract, and /ae,, EREAS, t City Council desires to enter into said contract with the Corporation, Now ore T RES VED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That ayor s hereby authorized and directed to execute on behalf of the City an Admiive rvices Contract with the Round Rock Transportation System Development Corp , a copy of said contract being attached hereto and incorporated herein for all purpoity Council hereby finds and declares that written notice of the date, hour, place and subjea meeting at which this Resolution was adopted was posted and that such meeting was othe public as required by law at all times during which this Resolution and the subjeer hereof.were.discussed, considered and formally acted upon, all as required by the Openngs Act, Chapter 551, Texas Government Code, as amended, and the Act. OLVED this 23rd day of April, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary 104 April 23, 1998 MOTION: Councilman Stewart moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer is Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.B.3. Consider a resolution authorizing the Mayor to execute an agreement with High Line Corporation for the Human Resources and Payroll Systems computer application software. The software includes Human Resources Record Keeping, Payroll, Attendance, Salary Administration, Position Control, Financial Cost Control and Recruitment modules. The total cost for this agreement is $181,918 and is included in the operating budget. Staff Resource Person: David Kautz, Finance Director. Through a competitive proposal process, on-site scripted demonstrations, interviews, negotiations and site visits to vendor clients, staff selected • the High Line application software for the City's Human Resources and Payroll systems. The software is compatible with the City's financial systems, software, and database management systems. The anticipated implementation"live" date is January 1, 1999. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City has a need for human resources and payroll computer application software for the Human Resources Department, and WHEREAS, High Line Corporation has submitted an agreement to provide the needed software, and WHEREAS, the City Council desires to enter into said agreement with High Line Corporation, subject to the City Manager's and City Attorney's approval of the final language and terms,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City, subject to the City Manager's and City Attorney's approval of the final language and terms, an agreement with High Line Corporation for human resources and payroll computer application software for the Human Resources Department, a copy of said agreement being attached hereto • and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution,was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23rd day of April, 1998. CHARLES CULPEPPER, Mayor ATTEST: City of Round Rock, Texas JOANNE LAND, City Secretary 105 April 23, 1998 MOTION: Councilman Stluka moved to approve the resolution subject to approval of the City Attorney. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None.. ACTION: The motion carried unanimously. 10.B.4. Consider a resolution amending the 1997-1998 Hotel/Motel Budget The p=ose of this revision is to fund the proposed local hotel/motel industry demand study by Economics Research Associates. The study is intended to provide information to the City on the local hotel/motel industry and the potential of the hotel/motel bed tax revenue stream The study consists of two phases, with the first phase determining the local industry outlook and the optional second phase producing a full report, suitable for inclusion in a public offering statement. The complete study (both phases) would cost $30,000 with the first phase being • $15.000. The study is fundable from existing hotel/motel tax funds Staff Resource Person David Kautz, Finance Director. Currently 400 rooms are available in local Motels and Inns. More than 525 additional rooms are planned or under construction in an additional 5 Motels and Inns. Due to the rapid and significant changes in this local industry, it is important for the City to understand the economic realities tied to the is development. In response to Mayor Pro-tem Palmer's question, Mr. Kautz said the initial phase of the study will be finished in 4 to 6 weeks. The budget revision is as follows: Estimated Fund Balance 10/1/97 $342,000 Less Reserves (*1) Operating Reserves ($100,000) Reserve for Future Use ($300,000) ($400,000) • Estimated Revenue(FY 1997-1998) $386,000 Total Funds Available $328,000 Requested Expenditures (FY 1997-1998) ($315,901) Estimated Unreserved Fund Balance 9/30/98 $12,099 *I -reserves are established in accordance with operating reserve policies. Mayor Culpepper read the following resolution. RESOLUTION NO. 106 April 23, 1998 WHEREAS, the City Council has previously adopted by resolution a 1997-98 budget for the expenditure of hotel tax funds, and WHEREAS, the Council wishes to amend said budget in accordance with the attached proposal,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the 1997-98 budget for the expenditure of hotel tax funds be amended as set forth in Exhibit "A" attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the • Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23rd day of April, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None . ACTION: The motion carried unanimously. 10.13.5. Consider a resolution authorizing the Mayor to execute an agreement with Economics Research Associates for a hotel/motel demand study. The study is intended to provide information to the City on the local hotel/motel industry and the potential of the hotel/motel bed tax revenue stream. The study consists of two phases, with the first phase determining the local industry outlook and the optional second phase producing a full report, suitable for inclusion in a public offering statement. The complete study (both phases) would cost $30,000 with the first phase being 15,000. The study is fundable from existing hotel/motel tax funds. Staff Resource Person: David Kautz Finance Director. Hotel/Motel rooms in Round Rock are currently subject to a 13% Hotel Tax. While 6% goes to the State, 7% accrues to the City of Round Rock. In theory, another 2% could be added to the City's share, but it would • require a vote of the people. The City's portion of the bed tax is currently running approximately $400,000 per year. The City is interested in having an independent projection done of the future revenue stream from the Hotel Tax. If analysis of the market indicates that ongoing revenues from this source could be significant, the City may then want to have a more formal report prepared that could support a bond offering to be used for such potential public purposes as a new minor league baseball park or a municipal civic center. 107 April 23, 1998 Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City has a need for professional economic consulting services for a hotel/motel demand study, and WHEREAS, Economic Research Associates (ERA) has submitted an agreement to provide the needed services, and WHEREAS, the City Council desires to enter into said agreement with Economic Research Associates (ERA),Now Therefore • BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Economic Research Associates (ERA) for professional economic consulting services for a hotel/motel demand study, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23rd day of April, 1998. CHARLES CULPEPPER, Mayor ATTEST: City of Round Rock, Texas JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper. Noes: None ACTION: The motion carried unanimously. 10.C.1 Consider a resolution naming the City's first recreation center in honor of Clay Madsen. ClayMadsen October 30 1 3 - 97 November 4 1992 was a leader among young people � N > g.,v � p and continues to serve as a role model. Staff Resource Person: Sharon Prete. Parks and Recreation Director. This item was addressed earlier in the meeting. 10.C.2. Consider a resolution authorizing the closing of streets from 6:00 a.m. July 11, • 1998 to 6:00 a.m. July 12, 1998 for Frontier Days. This yearis Frontier Days event will be held in the downtown area. The Round Rock Chamber of Commerce is requesting that Main Street from Mays Street to Sheppard Street Lampasas Street from Liberty Street to the alley south of Main Street, Sheppard Street from the north alley south of City Hall be closed for the event. In addition, a parade route is being sought for the closing of Main Street, from the Sam Bass Ball Fields west to Round Rock Avenue, Round Rock Avenue west to Lee Street, and north on Lee Street to Memorial Park where the parade will disburse. Staff Resource Person: Sharon Prete, 108 April 23, 1998 Parks and Recreation Director. Stephen McCardy, Chairman of the Frontier Days Parade Committee said this year the Chamber of Commerce has elected to bring Frontier Days back downtown and focus on community involvement and participation. Since the event will be held on Saturday, July 12th, the street closing will be for only a 24 hour period. The parade will be a non-mechanical engine parade. Mayor Culpepper read the following resolution. • RESOLUTION NO. WHEREAS, the Round Rock Chamber of Commerce in celebration of the annual Frontier Days event, has requested the following street closings: 1. Main Street from Mays Street to Sheppard Street be closed from July 11, 1998 at 6:00 a.m. until July 12, 1998 at 6:00 a.m. 2. Lampasas Street from Liberty Avenue to the alley south of Main Street be closed from July 11, 1998 at 6:00 a.m. until July 12, 1998 at 6:00 a.m. 3. Sheppard Street from the alley north of Main Street south to the City Hall Building be closed from July 11, 1998 at 6:00 a.m. until July 12, 1998 at 6:00 a.m. 4. Main Street in front of the Sam Bass Ball Fields be closed on July 11, 1998 from 8:00 a.m. until 10:00 a.m. 5. Main Street west of the Sam Bass Ball Fields west to Round Rock Avenue and Lee Street to Memorial Park be closed on July 11, 1998 from 9:00 a.m. until 10:00 a.m. WHEREAS, the Council wishes to grant such request,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the streets listed above be closed on the dates and times as set out above for the annual Frontier Days event. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23rd day of April, 1998. • CHARLES CULPEPPER'Mayor ATTEST: City of Round Rock, Texas JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. 10.D.1. Consider a resolution authorizing the Mayor to execute an Agreement for Termination of Architect Services Between Hoover & Associates Inc. and City of Round Rock for building design and plans for the expansion of the Public Works Building at 2008 Enterprise Mike Tibbetts. Architect has left Hoover & Associates Inc to join another firm Mr. Tibbetts has been the contact and principal that staff worked with during the design and planningof f the 109 April 23, 1998 Public Works Expansion Project Morris Hoover, owner of Hoover & Associates has agreed to terminate the City's contract with his firm and to release all drawings and information to Mike Tibbetts and his new firm Arkitex Studio to complete the project Staff had agreed on a schedule of payments for the different phases and Hoover & Associates have been paid for the work they have completed to date Upon the termination of this contract staff would like to enter • into a contract with Arkitex Studio to complete the work Staff recommends approval Staff Resource Person: Jim Nuse, Public Works Director. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into an agreement for architectural services ("Agreement") with Hoover & Associates, Inc. for the Public Works building expansion, and WHEREAS, both parties to the Agreement now wish to terminate said Agreement, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Agreement for Termination of Architect Services Between the City of Round Rock and Hoover &Associates, Inc., a copy of said agreement being attached hereto as an exhibit. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23rd day of April, 1998. • CHARLES CULPEPPER, Mayor ATTEST: City of Round Rock, Texas JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart . Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. 10.D.2. Consider a resolution authorizing the Mayor to execute Contract Change Order No. 1 to Chasco Contracting, Inc. for the Egger Acres Street and Drainage Improvement Project. This change order will provide for various quantity adjustments made necessary by the actual field conditions, re-alignment of the storm sewer on West Oak Street replacement of existing water lines on Lilac Street and Larry Lane due to elevation conflicts and elimination of concrete slope protection and handrail on Larry Lane The original contract amount was $909,084-50. 110 April 23, 1998 Public Works Expansion Project. Morris Hoover, owner of Hoover & Associates has agreed to terminate the City's contract with his firm and to release all drawings and information tyr Tibbetts and his new firm Arkitex Studio to complete the project. Staff had agree schedule of a ents for the different phases and Hoover & Associates have been aid work the have completed to date. U on the termination of this contract staff would like t into a contract with Arkitex Studio to com Tete the work. Staff recommends approval. • Resource Person: Jim Nuse, Public Works Director. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously e er in o a agreement for architectural services ("Agreement") with Hoover & Ass( at s, for e Public Works building expansion, and WHEREAS, both parties to the Agreement now wish to in s id Agreement, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF O ROCK, TEXAS, That the Mayor is hereby authorized and directed to execut n behalf of the City an Agreement for Termination of Architect Services Between the City o Round Rock and Hoover &Associates, Inc., a copy of said agreement being attached hereto a an exhibit. The City Council hereby finds and declares that w 'tten t' e of the date, hour, place and subject of the meeting at which this Resolution was adop d posted and that such meeting was open to the public as required by law at all tim d n which this Resolution and the subject matter hereof were discussed, considered and 1 y acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government C mended, and the Act. RESOLVED this 23rd day of April, 1998. CHARLES CULPEPPER, Mayor • City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph m ve o p ove the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None A IO The motion carried unanimously. • 10.D. Consider a resolution authorizing the Mayor to execute Contract Change Order No. 1 to C sco Contracting, Inc. for the Egger Acres Street and Drainage bn rovement Project. This cha e order will provide for various quanti1y adjustments made necessa by the actual field c6nditions, re-alignment of the storm sewer on West Oak Street re lacement of existing wa r lines on Lilac Street and LaLry Lane due to elevation conflicts and elimination of concrete s one protection and handrail on Larry Lane The original contract amount was $909,084.50. April 23, 1998 This Change Order is in the amount of $705.80 and will make the current contract amount $909,790.30. The project is funded by the 1996 General Obligation Bond Program. Staff recommends approval. Staff Resource Person: Jim Nuse, Public Works Director. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract ("Contract') • with Chasco Contracting, Inc. for the Egger Acres Street, Drainage, and Waterline Improvements Project, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 1,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 1 to the Contract with Chasco Contracting, Inc. for the Egger Acres Street,Drainage, and Waterline Improvements Project. The City Council hereby finds and declares-that written notice of the date, hour;place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23rd day of April, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve'the resolution. Councilman Stluka • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.D.3. Consider a resolution approving the reimbursement to Nelson Nagle for oversize of the storm drainage system and related street improvements and repair associated with • the Nelson Nagle Office Building Development at 400 West Main Street. The total participation is $56,314.17. This cost participation provides for the oversizing of the storm drainage system to accommodate off-site drainage flows and for street improvements and repair in Harris Street and Main Street adjacent to the development and along the route of the storm drain system in West Main Street. Staff recommends approval. Staff Resource Person: Jim Nuse, Public Works Director. Councilman Morgan suggested that a closer look.be taken for the drainage requirement and infrastructure for that area. 112 April 23, 1998 Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, during the construction of certain off-site utility improvements required by the development known as the Nelson Nagle Office Building at 400 West Main Street, it was discovered that repairs were urgently needed to existing water and drainage lines, and WHEREAS, the emergency nature of these repairs precluded the taking of bids for said repairs, and WHEREAS, it was agreed that the contractor performing the work for the Nelson Nagle Office Building would perform the emergency repairs at the City's cost,Now therefore • BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Council hereby approves of the reimbursement to Nelson Nagle of $56,314.17 which is the cost of emergency repairs to the water and drainage lines and the repair of the street in the vicinity of 400 West Main Street. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23rd day of April, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.D.4. Consider a resolution authorizing the City Manager to issue a purchase order to Capitol Area Easter Seals for the maintenance of the City's drainage right-of-ways The cost to have Easter Seals mow the areas is $25,947.75 for the initial cut and$17,797.35 for an cuts there after. Staff's recommendation is to allow Easter Seals to do the initial cut and use a Herbicide application program to follow up the initial cutting Staff Resource Person: Jim Nuse, Public Works Director. • Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has a need for maintenance of the City's drainage right-of-ways, and WHEREAS, pursuant to Section 252.022(x)(13) of the Local Government Code, bids were not required, and WHEREAS, the Capitol Area Easter Seals has submitted a proposal to provide said maintenance, and WHEREAS, the City Council wishes to accept the proposal from the Capitol Area Easter Seals,Now Therefore, 113 April 23, 1998 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Manager is hereby authorized and directed to issue a purchase order to the Capitol Area Easter Seals for the maintenance of the City's drainage right-of-ways. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23rd day of April, 1998. • CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. 10.D.5. Consider a resolution authorizing the Mayor to execute a Settlement Agreement with Renna Construction, Inc. d.b.a. Renna Homes for alleged damages to a lot on Jasmine Path caused by a sewer line being out of its assignment. The agreement provides for $15,000 to be shared equally by the City of Round Rock and the Engineering firm who provided the as-built plans in 1985. The lot will be re-subdivided by combining this lot with two adjacent lots. Staff Resource Person: Jim Nuse, Public Works Director. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, Renna Construction, Inc. d/b/a Renna Homes and the City of Round Rock have been involved in a dispute wherein Renna Homes asserts that it has sustained damages because the City's sewer line is located outside public utility easements of property owned by Renna Homes, and WHEREAS, the aforesaid parties have determined that they wish to avoid further trouble, litigation and expense by resolving and settling amongst themselves all controversies and disputes asserted against each other,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Full and Complete Compromise Settlement Agreement and Mutual Release, a copy of said agreement being attached hereto. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23rd day of April, 1998. 114 April 23, 1998 CHARLES CULPEPPER, Mayor ATTEST: City of Round Rock, Texas JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.E.1. Consider a resolution authorizing the closing of a portion of Horseshoe Circle in the Creekbend Subdivision on April 26, 1998 for a neighborhood block party The residents are requesting permission to close the street between 1710 and 1739 Horseshoe Circle on April 26. 1998 from 1:00 p.m. to 5:00 p.m. for a neighborhood block party The Police Department, • Fire Department, and neighbors were contacted and have no concerns with the closing of that portion of the street. Staff Resource Person: Bob Bennett, City Manager. Patrick Murphy represented the request. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the residents of the Creekbend Subdivision have requested that Horseshoe Circle between 1710 Horseshoe Circle and 1739 Horseshoe Circle be closed from 1:00 o'clock p.m. until 5:00 o'clock p.m. on April 26, 1998 for a neighborhood block party, and WHEREAS, the Council wishes to grant such request,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That Horseshoe Circle be closed as set out above for a neighborhood block party. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 23rd day of April, 1998. CHARLES CULPEPPER Mayor • ATTEST: City of Round Rock, Texas JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan 115 April 23, 1998 Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: None DISBURSEMENTS: 12A.1. Consider payment of S34,527.4249 T. F. Hamer Construction Company forth Police Department Renovation Project. The current contract price is $790,548.45 and the project is funded from 1996 General Obligation Bonds. 2.13.1. Consider payment of $12,540.00 to Borah. Inc. for the Water Systems Improvements, Pressure Plane No. 4-Dell Area The current contract price is $269,900.00 and the project is funded from Water System Construction Funds. 12.B.2. Consider payment of $70,450.00 to Camp Dresser & McKee. Inc. for engineering services associated with the Water Treatment Plant improvements and expansion The current contract price is $973.200.00 and the project is funded from Water S, s� tem Construction Funds. 12.B.3. Consider payment of$32,700.00 to Rust Environment & Infrastructure, Inc. for engineering services associated with the IH-35 turnarounds at FM 1325 and Hesters Crossing. The current contract price is $328.000.00 and the project is funded from 1997 Certificates of Obligation. MOTION: Councilman Joseph moved to approve the disbursements. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. NEW BUSINESS: None CITY MANAGER'S REPORT: Bob Bennett said the Popular Reports for the month ending March 1998 was provided for the Council's review. 116 April 23, 1998 COUNCIL COMMENTS: Councilman Stluka said that the Planning Department's Neighborhood Improvement Plan is a layout of a very aggressive thorough plan that Mr. Vining will bring to the community and the Planning process. He added that the result of the process and survey will layout the blue print for the Council to make some major policy decisions in regard to the planning of the City over the next five to ten years. He said it was imperative that the Council make plans to dedicate two full days for a serious Council retreat where the Council can have time to digest all the information that will be presented. The dates that are currently being considered are August 7"' or 8"'. Councilman Morgan said, "I love Round Rock. I'm dedicated to it. Every citizen in Round Rock is a special interest and it's an honor serving them." Councilman Stewart concurred with Councilman Stluka's comments. He complimented the Parks and Recreation Department for the great work they did on the Easter Egg Hunt and the Finance Department on the Comprehensive Financial Report.. Mayor Pro-tem Palmer said the community lost a great person and Virg Rabb will be greatly missed. He added that May 2, 1998 is Election Day and encouraged everyone to vote. Councilwoman Chavez extended her condolences to the Rabb Family. She reminded everyone about the Hazardous Waste Collection on Saturday, April 25"' from 9:00 a.m. to 1:00 p.m. Councilman Joseph reminded everyone that the last day for the Spring Clean Up is Friday, April 24"'. He added that the self help guide that the Planning Department is excellent. Mayor Culpepper relayed his condolences to the Rabb Family. ADJOURNMENT: There being no further business,the meeting adjourned at 9:00 p.m. spectfully Submi d, Janne Land, Assistant City Manager/ City Secretary • 117 May 5, 1998 The Round Rock City Council met in a Special Called Session on Tuesday, May 5, 1998 at 12:00 p.m. in the City Council Chambers, 221 E. Main Street. ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, and Councilman Jimmy Joseph. Councilwoman Martha Chavez was absent. Also present were • Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. CANVASS MAY 2 1998 CITY COUNCIL ELECTION Mayor Culpepper asked Mayor Pro-tem Palmer, Councilman Stewart, and Joanne Land to recess and canvass the votes of the May 2, 1998 City Council Election. DECLARE MAY 2. 1998 CITY COUNCIL ELECTION RESULTS OFFICIAL Mayor Pro-tem Palmer reported that results of a canvass of the May 2, 1998 election. There were 469 early votes cast and 1,118 votes cast on Election Day. Place 2 Rod Morgan 715 votes Earl M. Hairston 856 votes (winner) Place 6 Jimmy Joseph 811 votes (winner) Rick Thompson 749 votes • MOTION: Mayor Pro-tem Palmer moved to declare the election results official. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez ACTION: The motion carried unanimously. ADJOURNMENT: There being no further business,the meeting adjourned at 12:08 p.m. Respectfully Submitted, oanne Land Assistant City Manager/ City Secretary 118 May 12, 1998 The Round Rock City Council met in a Special Called Session on Tuesday, May 12, 1998 at 6:00 p.m. in the City Council Chambers, 221 E. Main Street. ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Councilman Rod Morgan were absent. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City • Attorney Steve Sheets. PUBLIC HEARINGS: 3.A.1. Consider a public hearing concerning the annexation of approximately 84.751 acres of land locally known as the Pfluger-Knebel Ranch located north of the Forest Creek Planned Unit Development . UDS This is the first of two required public hearings for annexation that is being initiated by the Owner, KPKM II Ventures, Ltd. Agent: James Kerby Staff Resource Person: Joe Vining,Planning Director. Mayor Culpepper opened the public hearing. There being no public testimony, the public hearing was closed. 3.A.2. Consider ablic p uhearingconcerning the annexation of.896 acres located on the g south side of High CountrY Boulevard. �assibi Tract) This is the first of two requiredpublic • hearings for annexation that is being initiated by the Owner. This tract of land is a portion of a future development site of the proposed Westchester Park Subdivision. (Voluntary)') Applicant: Mike Hassibi, President,Alborz Corp. Agent: 'Jim Stendebach Staff Resource Person: Joe Vining g,Planning Director. Mayor Culpepper opened the public hearing. There being no public testimony, the public hearing was closed. ADJOURNMENT: There being no further business,the meeting adjourned at 6:05 p.m. Respectfully submi ted, J anne Land, Assistant City Manager/ City Secretary .. :� 119 May 14, 1998 The Round Rock City Council met in Regular Session on Thursday,May 14, 1998 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE • ROLL CALL: Those members present were Mayor Charles Culpepper,Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Special Called Session April 21, 1998; Regular Session April 23, 1998; Special Called Session April 30 1998; Special Called Session May 5 1998 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: Joe Vining announced that the public hearing scheduled for the annexation of the • Blessing Tract will not be held because the annexation was cancelled. A public meeting will be held on May 26, 1998 at 6:30 p.m. to address the Chisholm Valley Subdivision concerns and questions. He added that staff will continue meeting with the Blessing residents individually on how they may or may not be affected by the proposed development. Mario Carlin of El Amistad invited everyone to their 29 h Annual Fiesta on Memorial Day weekend. 120 May 14, 1998 Kenneth Snyder, 4406 Northridge, asked for the Council's help in getting water and wastewater to his subdivision,Northridge Acres. He said that he is trying to get help from anybody. The City of Austin is trying to help but the subdivision is closer to Round Rock. Mayor Culpepper informed Mr. Snyder that he is in Austin's extra-territorial jurisdiction and that Austin will take care of his concerns. He added that arrangements have been made but the • residents need to pay for capital recovery fees. Mr. Snyder acknowledged that he knows about the arrangements. PROCLAMATIONS: 6..A. Consider proclamation proclaiming May 1& 1998 through May 31, 1998 as Buckle Up America and Buckle Up Round Rock Week. Mayor Culpepper read the appropriate proclamation and presented it to Police Chief Kuhlmann. 6.B. Consider a proclamation proclaiming May 101998 through May 16, 1998 as National Nursing Home Week. Mayor Culpepper read the appropriate proclamation and presented it to Amy Motta of Trinity Lutheran Nursing Home. Mayor Culpepper read a proclamation recognizing Sharon Prete, Parks and Recreation Director for her 20 years of service to the City of Round Rock. PRESENTATIONS: 7.A.1. Consider a presentation concerning providing water and wastewater service to property located on the south side of Louis Henna Boulevard. This area will be studied for annexation and zoning with the revision of the General Plan. Until the Plan is complete Vermeer Equipment of Texas wishes to obtain utilities. Staff Resource Person: Jim Nuse,Public Works Director. Whit Perryman, Chief Financial Officer of Vermeer Equipment of Texas, Inc. said that Vermeer Texas is moving from Austin to the Round Rock area. The property is not in the city limits but it is in Round Rock's extraterritorial jurisdiction. Their primary concern is obtaining access to existing utilities as soon as possible. Mr. Perryman said that Vermeer is a full service • heavy equipment dealer selling, leasing and servicing primarily Vermeer(manufactured)parts and equipment. Their products include track trenchers, rubber tired trenchers, directional boring machines,brush chippers, stump cutter, and tub grinders. The facility they are planning will include at least a 13,000 square foot building,with office and warehouse space and an area for the parts department. Excess inventory will be stored outside the building. He noted that water 121 May 14, 1998 lines are located across the street from the property and sewer lines are located 1,100 feet from the facility. Mr. Perryman added that his company can offer assistance with their equipment and customer base in connecting to the facilities. By adding these services they will enhance the operating environment for other landowners in the area. He asked for a consensus from the Council to proceed with the process of connecting to City utilities. The Council expressed no concerns with Mr. Perryman's request. 7.A.2. Consider a presentation concerning the status of the Water Treatment Plant and Stillhouse Hollow Project. The presentation was to update the Council on current and future water provisions. Staff Resource Person: Jim Nuse,Public Works Department. Mr. Nuse briefly outlined the Integrated Water Supply Plan, the Water Supply Alternatives, and Infrastructure that will be needed to implement the Integrated Water Supply Plan. Allen Woelke of Camp Dresser McKee gave an overview on the status of the Treatment Plant,the existing regulatory and operational requirements,recommendations for the requirements, and future regulatory requirements. He also outlined the growth projections and requirements to address the growth, future regulatory and growth drivers, and water supply and demand projections. PUBLIC HEARINGS: 8.A.1. Consider a public hearing concerning the second amendment to Planned Unit Development(!!UD) S (Spring Ridge PUD: Meadow Ridge Apartments) to allow an after school program as an accessory use. The Planning and Zoning Commission recommended amending PUD 15 on April 15, 1998. Applicant Round Rock Meadows, Ltd. Agent: Stendebach and Associates. Staff Resource Person: Joe Vining,Planning Director. The amendment to PUD 15 consists of permitting a Day Care facility,which is accessory to the Apartment and Condominium uses, serves only the residents of these uses, and is located within the Apartment or Condominium activity center. • Mayor Culpepper opened the public hearing. Jim Stendebach represented the developer and was available for questions. There being no public testimony, the public hearing was closed. 8.A.2. Consider a public hearing concerning amending the official zoning map by zoning 6.506 acres located on the west side of Oakwood Boulevard from MF (Multifamily)to Planned Unit Development(PUD,33 to permit single story offices and medical and dental clinics33 topermit single story offices and medical and dental clinics. The Planning and Zoning Commission recommended rezoning from MF to PUD 33 on April 15, 122 May 14, 1998 1998. Applicant W.S. Smalling. Agent: Stendebach and Associates. Staff Resource Person: Joe Vining,Planning Director. The owner of this tract does not wish to pursue with the multifamily zoning. He requested a zoning change to a Planned Unit Development to build single story offices,medical and dental clinics. Mayor Culpepper opened the public hearing. Jim Stendebach represented the developer 40 and was available for questions. Mayor Pro-tem Palmer asked if any concerns were voiced at the Planning and Zoning Commission meeting. Mr. Stendebach replied that none were brought up. There being no further comments,the public hearing was closed. 8.A.3. Consider a public hearing concerning amending the official zoning map by zoning 32.37 acres of land located at the northeast corner of Royston Lane and 1H 35 as District C-1 (General Commercial). This is original zoning for a tract proposed to be annexed. Applicant: Leif Johnson Ford,Inc. Agent: G.W. Broesche,Property Manager. Staff Resource Person: Joe Vining, Planning Director. Mayor Culpepper opened the public hearing. There being no public testimony,the public hearing'was closed. 8.A.4. Consider a public hearing concerning the annexation of approximately 84.751 acres of land locally known as the Pfluger-Knebel Ranch located north of the Forest Creek Planned Unit Development PUD). This is the second of two required public hearings for annexation that is being requested by the Owner,KPKM II Ventures, Ltd. Agent: James Kerby. Staff Resource Person: Joe Vining,Planning Director. Mayor Culpepper opened the public hearing. There being no public testimony, the public hearing was closed. 8.A.5. Consider a public hearing concerning the annexation of 896 acres located on the south side of High Country Boulevard (Hassibi Tract) (Voluntary). This is the second of two required public hearings for annexation that is being requested by the owner. This tract of land is • a portion of a future development site of the proposed Westchester Park Subdivision. Applicant: Mike Hassibi, President, Alborz Corp. Agent: Jim Stendebach. Staff Resource Person: Joe Vining, Planning Director. Mayor Culpepper opened the public hearing. There being no public testimony, the public hearing was closed. .:. 123 May 14, 1998 9.A.1. Consider an ordinance designatin All ll way stops at Brown Street and West Austin Street, St. Andrews Drive and Royal Troon Drive/Royal Troon Cove, and St. Andrews Drive and Royal Port Rush Drive(north intersection) (Second Reading) (The first reading of the ordinance was approved April 23, 1998.) Staff received requests from citizens for the • intersections of Brown Street and West Austin Street, St. Andrews Drive and Royal Troon Drive/Royal Troon Cove, and St. Andrews Drive and Royal Port Rush Drive(North intersection) to be designated and signed as All-Way Stop intersections. Staff has completed evaluations of the intersections and agrees that they should become All-Way Stop intersections. Staff recommends approval of this ordinance. Staff Resource Person: Jim Nuse,Public Works Director. Tom Word noted that there have been no changes since the first reading of the ordinance. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTIONS OF BROWN STREET AND WEST AUSTIN AVENUE, ST. ANDREWS DRIVE AND ROYAL TROON DRIVE/ROYAL TROON COVE, AND ST. ANDREWS • DRIVE AND ROYAL PORT RUSH DRIVE AS STOP INTERSECTIONS; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. 9.A.2. Consider an ordinance designating a 40 MPH speed zone on Parker Drive from FM 1325 to IH 35 West Frontage Road. Second Reading) (The first reading of the ordinance was approved on April 23, 1998.) Parker Drive does not currently have a speed zone ordinance in effect. At the request of several people working in the area, staff conducted a traffic and 124 May 14, 1998 engineering study to determine the appropriate speed zone for this street. As a result of the study, staff is recommending that an ordinance be passed to establish a speed zone of 40 mph on Parker Drive from FM 1325 to the IH 35 West Frontage Road. Staff recommends approval of this ordinance. Staff Resource Person: Jim Nuse,Public Works Director. Tom Word noted that there have been no changes since the first reading of the ordinance. Mayor Culpepper asked if a traffic signal was being considered for FM1325 and Parker Drive. Mr. Word said that the location did not meet the Highway Department's traffic warrants. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.502, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS CHANGING THE SPEED ZONES ON PARKER DRIVE AND F.M. 1325 TO I11-35 WEST FRONTAGE ROAD, PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTIO Councilman Joseph moved to adopt the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.A.3. Consider an ordinance designating Ag_ ll-way stop at the intersection of Loan Street and Silver Leaf Lane/Silver Leaf Cove (First Reading) Staff received requests from citizens for the intersections of Logan Street and Silver Leaf Lane/Silver Cove to be designated • and signed as All-Way Stop intersections. Staff has completed evaluations of the intersections and agrees that they should become All-Way Stop intersections. Staff recommends approval of this ordinance. This ordinance requires two separate readings. Staff Resource Person: Jim Nuse, Public Works Director. Mayor Culpepper read the caption of the ordinance. 125 May 14, 1998 ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION OF LOGAN DRIVE AND SILVER LEAF LANE/SILVER LEAF COVE AS A FOUR-WAY STOP INTERSECTION; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 9.A.4. Consider an ordinance designating stop signs on Tailfeather Drive at its intersections with Wyoming Springs Drive and Top Rock Lane (First Reading) Staff received requests from citizens for the intersections of Tailfeather Drive at its intersections with Wyoming Springs Drive and Top Rock Lane to be designated and signed as All-Way Stop intersections. Staff has completed evaluations of the intersections and agrees that they should become All-Way Stop intersections. Staff recommends approval of this ordinance. This ordinance requires two separate readings. Staff Resource Person: Jim Nuse, Public Works Director. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTIONS OF TAILFEATHER DRIVE AND WYOMING SPRING DRIVE, AND TAILFEATHER DRIVE AND TOP ROCK LANE AS STOP INTERSECTIONS; PROVIDING • FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan 126 May 14, 1998 Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. 9.B.1. Consider an ordinance annexing 0.434 acres of land adjacent and contiguous to the City of Round Rock and located at Meister Lane on Louis Henna Boulevard. (First Reading) This annexation is being initiated by the City. This is annexation of right of way needed for future traffic control. Second Reading may be dispensed with the unanimous consent of all the Councilmembers present. Applicant: City of Round Rock. Agent: City of Round Rock. Staff Resource Person: Joe Vining,Planning Director Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE ANNEXING ADJACENT AND CONTIGUOUS TERRITORY TO THE • CITY OF ROUND ROCK, TEXAS, TO WIT: 0.434 ACRES OF LAND OUT OF THE WILLIAM BARKER SURVEY, ABSTRACT NO. 107, AND THE ASA THOMAS SURVEY, ABSTRACT NO. 609, IN WILLIAMSON COUNTY; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN SATISFIED; PROVIDING THAT SUCH AREA SHALL BECOME A PART OF THE CITY AND THAT THE OWNERS AND INHABITANTS THEREOF SHALL BE ENTITLED TO THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND TO BE HEREINAFTER ADOPTED; PROVIDING FOR A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None 4.: 127 May 14, 1998 ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilwoman Chavez seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.B.2. Consider an ordinance annexing 3.631 acres of land adjacent and contiguous to the City of Round Rock and located east of Meister Lane on Louis Henna Boulevard. (First Reading) • This annexation is being initiated b the City. This is annexation of right of way needed for _ g Y t3' g Y future traffic control. Second Reading may be dispensed with the unanimous consent of all the Councilmembers present. Applicant: City of Round Rock. Agent: City of Round Rock. Staff Resource Person: Joe Vining,Planning Director. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE ANNEXING ADJACENT AND CONTIGUOUS TERRITORY TO THE CITY OF ROUND ROCK, TEXAS, TO WIT: 3.631 ACRES OF LAND OUT OF THE WILLIAM BARKER SURVEY, ABSTRACT NO. 107, AND THE T.F. ROWE SURVEY, ABSTRACT NO. 801, IN WILLIAMSON AND TRAVIS COUNTIES; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN SATISFIED; PROVIDING THAT SUCH AREA SHALL BECOME A PART OF THE CITY AND THAT THE OWNERS AND INHABITANTS THEREOF SHALL BE.ENTITLED TO THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BE BOUND BY THE ACTS AND • ORDINANCES NOW IN EFFECT AND TO BE HEREINAFTER ADOPTED; PROVIDING FOR A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka 128 May 14, 1998 Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Co •uncilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.B.3. Consider an ordinance annexing 0.259 acres of land adjacent and contiguous to the City of Round Rock and located east of Meister Lane on Louis Henna Boulevard (First Reading) This annexation is being initiated by the City. This is annexation of right of way needed for future traffic control. Second Reading may be dispensed with the unanimous consent of all the Councilmembers present. Applicant: City of Round Rock. Agent: City of Round Rock. Staff Resource Person: Joe Vining,Planning Director. • Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE ANNEXING ADJACENT AND CONTIGUOUS TERRITORY TO THE CITY OF ROUND ROCK, TEXAS, TO WIT: 0.259 ACRES OF LAND OUT OF THE WILLIAM BARKER SURVEY, ABSTRACT NO. 107, IN WILLIAMSON COUNTY; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN SATISFIED; PROVIDING THAT SUCH AREA SHALL BECOME A PART OF THE CITY AND THAT THE OWNERS AND INHABITANTS THEREOF SHALL BE ENTITLED TO 129 May 14, 1998 THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND TO BE HEREINAFTER ADOPTED; PROVIDING FOR A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: . None, ;. • ACTION: The motion carried unanimously. 9.B.4. Consider an ordinance annexing 21.676 acres of land adjacent and contiguous to the City of Round Rock and also known as IH-35 right of way. (First Reading) This annexation is being initiated by the City. This is annexation of right of way needed for future traffic control. Second Reading may be dispensed with the unanimous consent of all the Councilmembers 130 May 14, 1998 present. Applicant: City of Round Rock. Agent: City of Round Rock. Staff Resource Person: Joe Vining,Planning Director. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE ANNEXING ADJACENT AND CONTIGUOUS TERRITORY TO THE • CITY OF ROUND ROCK, TEXAS, TO WIT: 21.676 ACRES OF LAND OUT OF THE WILLIAM BRATTON SURVEY NO. 103, ABSTRACT NO. 100, IN TRAVIS COUNTY; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN SATISFIED; PROVIDING THAT SUCH AREA SHALL BECOME A PART OF THE CITY AND THAT THE OWNERS AND INHABITANTS THEREOF SHALL BE ENTITLED TO THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND TO BE HEREINAFTER ADOPTED; PROVIDING FOR A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan i Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper 131 May 14, 1998 Noes: None ACTION: The motion carried unanimously. 9.B.5. Consider an ordinance annexing 32.37 acres of land adjacent and contiguous to the City of Round Rock and located at the northeast corner of Royston Lane and IH 35 (First Reading)This annexation is at the request of the property owner. Staff recommends first reading only until utility and right-of-way issues are resolved. Applicant: Leif Johnson Ford, Inc. Agent: G.W. Broesche, Property Manager. Staff Resource Person: Joe Vining,Planning Director. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE ANNEXING ADJACENT AND CONTIGUOUS TERRITORY TO THE CITY OF ROUND ROCK, TEXAS, TO WIT: 32.37 ACRES OF LAND OUT OF THE WILLIAM BRATTON SURVEY NO. 103, ABSTRACT NO. 100, AND THE W. DRUMMOND SURVEY NO. 109, ABSTRACT NO. 233, IN TRAVIS COUNTY; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN SATISFIED; PROVIDING THAT SUCH AREA SHALL BECOME A PART OF THE CITY AND THAT THE OWNERS AND INHABITANTS THEREOF SHALL BE ENTITLED TO THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND TO BE HEREINAFTER ADOPTED; • PROVIDING FOR A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. 9.B.6. Consider an ordinance amending Planned Unit Development(PUD) 15 (S12 ng Ridge PUD: Meadow Ridge Apartments)to allow an after school program as an accessory use. (First Reading) The Planning and Zoning Commission recommended amending PUD 15 on April 15, 1998. Second Reading may be dispensed with the unanimous consent of all the 132 May 14, 1998 Councilmembers present. Applicant: Round Rock Meadows, Ltd. Agent: Stendebach and Associates. Staff Resource Person: Joe Vining,Planning Director. ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. Z-95-09-28-9J, ADOPTED BY THE CITY COUNCIL OF ROUND ROCK, TEXAS, ON SEPTEMBER 28, 1995, WHICH CREATED PLANNED UNIT DEVELOPMENT NO. 15, BY ALLOWING A DAY CARE FACILITY WITHIN SAID PLANNED UNIT DEVELOPMENT, PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 9.B.7. Consider an ordinance amending the official zoning map b zoning 6.506 acres located on the west side of Oakwood Boulevard from MF (Multifamily)to Planned Unit 133 May 14, 1998 Development UDl 33 to permit single story offices and medical and dental offices (First Reading)The Planning and Zoning Commission recommended rezoning from MF to PUD 33 on April 15, 1998. Second Reading may be dispensed with the unanimous consent of all the Councilmembers present. Applicant: W.S. Smalling. Agent: Stendebach and Associates. Staff • Resource Person: Joe Vining,Planning Director. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO RE-ZONE 6.506 ACRES OF LAND, CURRENTLY ZONED MULTIFAMILY (MF) TO PLANNED UNIT DEVELOPMENT(PUD) DISTRICT NO. 33. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-tem Palmer seconded the motion. 1 VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph 134 May 14, 1998 Mayor Culpepper Noes: None ACTION: The motion carried unanimously. RESOLUTIONS: 10.A.1. Consider a resolution authorizing Mayor to execute a contract with John T • Barrett, Trustee for the purchase of approximate 10 acres of parkland. This property, located east of the Lake Creek Park pool, is being purchased to relocate the Greenslopes Park youth sports practice fields. Construction of the Clay Madsen Recreation Center has created this need. The cost to purchase the property is $100,000.00. Staff Resource Person: Sharon Prete, Parks and Recreation Director. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, John T. Barrett, Trustee owns approximately 10 acres of land adjacent to Lake Creek Park, and WHEREAS,Mr. Barrett has offered to sell said property to the City of Round Rock, and WHEREAS,the City would like to purchase said property to add to Lake Creek Park, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, • That the Mayor is hereby authorized and directed to execute on behalf of the City a Real Estate Contract with John T. Barrett, Trustee, for the purchase of the above described property, a copy of said contract being attached hereto as Exhibit"A". The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of May, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph 135 May 14, 1998 Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.B.1. Consider a resolution authorizing the Mayor to execute an agreement with • Health Benefits, Inc. for third party administration of the City's self-funded health plan. This agreement with HealthCare Benefits, Inc. provides for independent third-party administration of the City's self-funded health plan which includes the payment of medical and dental claims, monthly and quarterly reports and the coordination of benefits within the plan document. The term of this agreement shall be for the period of one(1)year commencing on the Effective Date of 12/1/97 and with rates guaranteed through November 30, 1998. The City may terminate this agreement upon thirty(30) days prior written notice. Staff Resource Person: Teresa Bledsoe, Human Resources Director. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional services to provide • independent third-party administration of the Cityis self-funded health plan, and WHEREAS, HealthCare Benefits, Inc. has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with HealthCare Benefits, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with HealthCare Benefits, Inc. to provide independent third-party administration of the City's self-funded health plan, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of May, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: • JOANNE LAND, City Secretary MOTION: Councilman Pp Joseph moved to approve the resolution. Councilman Stluka P seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan 136 May 14, 1998 Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.B.2. Consider a resolution approving Amendment Number 3 to the Master Benefit Plan Document for the City of Round Rock. This amendment to the Health Plan document formalizes changes made as of December 1, 1997 with respect to All Covered Employees, and their Covered Dependents in regard to Pre-Existing Conditions. This amendment is a clarification of definitions of the City Health/Dental Plan Document only and does not relate to service provided or cost of the plan. Staff Resource Person: Teresa Bledsoe, Human Resources Director. Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS, the City of Round Rock previously entered into a Master Plan Document ("Plan Document") with Healthcare Benefits, Inc. to provide City Employees with health care, and WHEREAS, HealthCare Benefits, Inc. has submitted Amendment Number Three to the Plan Document, and WHEREAS,the.City Council desires to enter into said Amendment No. Three to the Plan Document with Healthcare Benefits, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment Number Three to the Plan Document with HealthCare Benefits, Inc., to make the changes as more particularly described in the attached Amendment Number Three. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of May, 1998. CHARLES CULPEPPER, Mayor • City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka 137 May 14, 1998 Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.C.1. Consider resolution adopting the 1997-1998 Operating Budget for the Round Rock Transportation System Development Corporation. The budget provides funding for administrative, financial, legal and engineering services to the Corporation. The budget is funded from a%z% sales tax established for the purpose of providing transportation improvements. The Round Rock Transportation System Development Corporation oversees those improvements with the further approval of the City Council. Staff Resource Person: David Kautz, Finance Director. The following is a Budget Summary of the Proposed Operating and Construction • Budget for October 1, 1997 - September 30, 1998. (proposed) (memo only) FY 1997-98 FY 1998-99 10/01 Beginning Fund Balance $ 0 $ 63,122 Less Reserve for Working Capital(*1) $ (250,000) $ (100,000) Estimated Operating Revenue $ 2,552,146 $ 4,758,541 Transfers In $ 3,100,000 $ 0 Total Funds Available $ 5,402,146 $ 4,721,663 Budgeted Expenditures: Administration&Project Management $ (124,025), $ (126,973) • Construction and Maintenance (*2) $(5,215,000) $(1,425,000) Transfers Out $ 0 $(3.100,000) 09/30 Estimated Unreserved Fund Balance $ 63,122 69,690 *1 Working Capital established at$350,000 (minimum) over 2 years *2 The Transportation Capital Improvement Projects (TICP) are project-oriented rather than period-oriented and for this reason are not intended-to be bound by formal budget control. 133 May 14, 1998 However,because of the current nature of funding for these projects and the cash flow implications,the project expenditures have been estimated over two fiscal years. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the Round Rock Transportation System Development Corporation has • submitted a proposed operating budget for fiscal year 1997-98, and WHEREAS, the City Council wishes to approve said proposal,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the operating budget submitted by and for the Round Rock Transportation System Development Corporation for fiscal year 1997-98, attached hereto as Exhibit "A", is hereby approved. The City Council hereby finds and declares that written notice of the date,hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of May, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.C.2. Consider a resolution adopting the Transportation Capital Improvement Program • for the Transportation System Development Corporation. The Transportation Capital Improvement Plan is a two-year spending plan for improvements to major roads and arterials in the City. Funding for this plan is provided through the %2% sales tax established for the purpose of transportation improvements. Staff Resource Person(s): David Kautz,Finance Director and 139 May 14, 1998 Tom Word, Traffic Engineer. Tom Word outlined the following 1998 Transportation Capital Improvements Program. Greenlawn Extension $3,500,000.00 Traffic Signal Coordination $ 40,000.00 • IH-35 Turnarounds $ 3,100.000.00 Two Year Element Total $6,640,000.00 Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the bylaws of the Round Rock Transportation System Development Corporation ("RRTSDC") require that the Board of the Corporation shall develop a combined Transportation Capital Improvement Program ("Program"), including maintenance and operation costs thereof, for the City, and WHEREAS, the bylaws of the RRTSDC require that said Program be approved by the City Council, and WHEREAS,the City Council wishes to approve said Program, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Transporation Capital Improvement Program for the Round Rock Transportation System Development Corporation, attached hereto as Exhibit "A"be hereby approved. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the • subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of May, 1998. CHARLESCULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 140 May 14, 1998 10.C.3. Consider a resolution amending the 1997-1998 Hotel/Motel Budget. This amendment provides funding for preliminary engineering, surveying and other miscellaneous costs for a multi-purpose stadium or coliseum facility. The Hotel/Motel Budget is funded entirely through the hotel occupancy tax. Staff Resource Person: David Kautz. Estimated Fund Balance 10/1/97 $342,000 • Less Reserves (*1) Operating Reserves (62,000) Reserve for Future Use 300 000 (362,000) Estimated Revenue(FY 1997-1998) 386,000 Total Funds Available 366,000 Requested Expenditures (FY 1997-1998) (365,901) Estimated Unreserved Fund Balance 9/30/98 99 *I -Reserves are established in accordance with operating reserve policies. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City Council has previously adopted by resolution a 1997-98 budget for • the expenditure of hotel tax funds, and WHEREAS, the Council wishes to amend said budget in accordance with the attached proposal,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the 1997-98 budget for the expenditure of hotel tax funds be amended as set forth in Exhibit "A" attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of May, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JO ANNE LAND, City Secretary • MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart 141 May 14, 1998 Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.D.1. Consider a resolution authorizing the Mayor to enter into a Section 380.001 'of the Local Government Code Economic Development Program agreement with Archie W. Johnson. This agreement grants a ten year 100%tax reimbursement, estimated at$8,058.00, on the increased value of the premises and improvements for renovations and additions to the existing structure(s) over the value set in 1996. The property is located at 102 N. Mays Street (Lot 1, Johnson Addition Subdivision)which is located in the Downtown Reinvestment Zone. Applicant: Archie Johnson. Staff Resource Person: Joe Vining, Planning Director. This is a program payment agreement that consists of a reimbursement to the applicant of the property tax revenues beginning in 1996. The applicant will provide the City with a yearly • written notice each time property taxes are paid to the City that identifies the eligible tract, the program year to which the payment relates, and the amount of the payment due to the applicant. As soon as practicable thereafter,the City will pay the corresponding program payment to the applicant. However,the applicant will forfeit all rights to a program payment for a program year if tax payments for that year are delinquent. The appraised value of this property in 1996 was $33,373. The applicant pays taxes on this base value for ten years. The appraised value of this property in 1997 was $247,075. Using the current ad valorem rate of.37707/$100, the amount to be reimburse is estimated at$805.80 per year for ten years, or approximately$8,058.00. Mayor Culpepper read the following resolution. • RESOLUTION NO. WHEREAS, pursuant to §380.001 of the Texas Local Government Code, the City is authorized to establish an Economic Development Program for making loans and grants of public money to promote local economic development, and WHEREAS, Archie W. Johnson wishes to participate in said Economic Development Program, and WHEREAS, the City desires to enter into an Economic Development Program Agreement with Archie W. Johnson to provide a tax reimbursement for certain real property located at 102 North Mays,Now Therefore BE IT RESOLVED BY THE COUNCIL.OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City an 142 May 14, 1998 The Round Rock City Council met in Regular Session on Thursday, May 14, 1998 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayo Pro-tem • Earl Palmer, Councilman Robert Stluka, Councilman Rod Morgan, Councilman • k Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present ere City Manager Bob Bennett,Assistant City Manager/City Secretary Joanne Land and City ttorney Steve Sheets. APPROVAL OF MINUTES: Special Called Session April 1998• Re lar Session April 23 1998• Special Called Session April 30 1998 e i Cfled Session May 5 1998 MOTION: Councilman Joseph moved to approv a minutes as submitted. Councilwoman Chavez seconded the motion. VOTE: Ayes: lman Stluka nci an Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The otion carried unanimously. CITI OMMiJNICATIONS: Joe i ounced that the public hearing scheduled for the annexation of the Bles 'n will not be held because the annexation was cancelled. A public meeting will be • held on ay 26, 1998 at 6:30 p.m. to address the Chisholm Valley Subdivision concerns and questi ns. He added that staff will continue meeting with the Blessing residents individually on ho they may or may not be affected by the proposed development. Mario Carlin of El Amistad invited everyone to their 29"'Annual Fiesta on Memorial Day weekend. 143 May 14, 1998 Economic Development Program Agreement with Archie W. Johnson. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of May, 1998. • CHARLES CULPEPPER, Mayor. City of Round Rock, Texas ATTEST: JO ANNE LAND, City Secretary MOTION: Councilman Joseph moved to,approve the resolution. Councilwoman Chavez seconded the motion. VOTE Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.D.2. Consider a resolution authorizing the Mayor to enter into a Section 380.001 of the Local Government Code Economic Development Program agreement with Gardner D Atkinson. Jr. and Henrietta Atkinson. This agreement grants a ten year 100%tax reimbursement, estimated at$209.70, on the increased value of the premises and improvements for renovations and additions to the existing structure(s) over the value set in 1996. The property is located at 310 W. Main Street(Lots 8 and 9,Block 25, City of Round Rock)which is in the Downtown Reinvestment Zone. Applicant: Gardner D. Atkinson, Jr. Staff Resource Person: Joe Vining, • Planning Director. This is a program payment agreement that consists of a reimbursement to the applicant of the property tax revenues beginning in 1996. The applicant will provide the City with a yearly written notice each time property taxes are paid to the City that identifies the eligible tract,the program year to which the payment relates, and the amount of the payment due to the applicant. As soon as practicable thereafter, the City will pay the corresponding program payment to the 144 May 14, 1998 applicant. However, the applicant will forfeit all rights to a program payment for a program year if tax payments for that year are delinquent. The appraised value of this property in 1996 was $70,984. The applicant pays taxes on this base value for ten years. The appraised value of this property in 1997 was $76,546. Using the current ad valorem rate of.37707/$100, the amount to be reimburse is estimated at $20.97 per year for ten years, or approximately$209.70. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, pursuant to §380.001 of the Texas Local Government Code, the City is authorized to establish an Economic Development Program for making loans and grants of public money to promote local economic development, and WHEREAS, Gardner D. Atkinson, Jr. and Henrietta Atkinson, wish to participate in said Economic Development Program, and WHEREAS, the City desires to enter into an Economic Development Program Agreement with Gardner D. Atkinson, Jr. and Henrietta Atkinson to provide a tax reimbursement for certain real property located at 310 W. Main Street,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City an Economic Development Program Agreement with Gardner D. Atkinson, Jr. and Henrietta Atkinson. The City Council hereby finds and declares that written notice of the date,hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of May, 1998. CHARLES CULPEPPER, Mayor ATTEST: City of Round Rock, Texas JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None 145 May 14, 1998 ACTION: The motion carried unanimously. 10.D.3. Consider a resolution authorizing the Mayor to enter into a Section 380.001 of the Local Government Code Economic Development Program agreement with Kathleen F Vest This agreement grants a ten year 100%tax reimbursement, estimated at$1,751.90, on the increased value of the premises and improvements for renovations and additions to the existing structure(s) over the value set in 1996. The property is located at 305 W. Liberty Avenue(Lot 12 and E/PT of 11, Block 25, City of Round Rock)which is in the Downtown Reinvestment Zone. Applicant: Kathleen F. Vest. Staff Resource Person: Joe Vining, Planning Director. This is a program payment agreement that consists of a reimbursement to the applicant of the property tax revenues beginning in 1996. The applicant will provide the City with a yearly written notice each time property taxes are paid to the City that identifies the eligible tract, the program year to which the payment relates, and the amount of the payment due to the applicant. As soon as practicable thereafter, the City will pay the corresponding program payment to the applicant. However, the applicant will forfeit all rights to a program payment for a program year if tax payments for that year are delinquent. • The appraised value of this property in 1996 was $49,257. The applicant pays taxes on pp p Y this base value for ten years. The appraised value of this property in 1997 was $95,720. Using the current ad valorem rate of.37707/$100,the amount to be reimburse is estimated at$175.19 per year for ten years, or approximately$1,751.90. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, pursuant to §380.001 of the Texas Local Government Code, the City is authorized to establish an Economic Development Program for making loans and grants of public money to promote local economic development, and WHEREAS, Kathleen F. Vest wishes to participate in said Economic Development Program, and WHEREAS, the City desires to enter into an Economic Development Program Agreement with Kathleen F. Vest; to provide a tax reimbursement for certain real property located at 305 W. Liberty Street,Now Therefore • BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City an Economic Development Program Agreement with Kathleen F. Vest. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of May, 1998. CHARLES CULPEPPER,Mayor ATTEST: City of Round Rock, Texas 146 May 14, 1998 JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.D.4. Consider a resolution authorizing the Mayor to enter into a Section 380.001 of the Local Government Code Economic Development Program agreement with Janice McKennon. This agreement grants a ten year 100%tax reimbursement, estimated at$1,435.10, on the increased value of the premises and improvements for renovations and additions to the existing structures) over the value set in 1996. The property is located at 211 W. Main Street (Lots 11, 12, 1/2 of 13,Block 7, City of Round Rock)which is in the Downtown Reinvestment Zone. Applicant: Janice Crosby McKennon. Staff Resource Person: Joe Vining,Planning Director. This is a program payment agreement that consists of a reimbursement to the applicant of the property tax revenues beginning in 1996. The applicant will provide the City with a yearly written notice each time property taxes are paid to the City that identifies the eligible tract,the program year to which the payment relates, and the amount of the payment due to the applicant. As soon as practicable thereafter,the City will pay the corresponding program payment to the applicant. However,the applicant will forfeit all rights to a program payment for a program year if tax payments for that year are delinquent. The appraised value of this property in 1996 was $70,005. The applicant pays taxes on this base value for ten years. The appraised value of this property in 1997 was $108,065. Using the current ad valorem rate of.37707/$100, the amount to be reimburse is estimated at $143.51 per year for ten years, or approximately$1,435.10. 147 May 14, 1998 Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, pursuant to §380.001 of the Texas Local Government Code, the City is authorized to establish an Economic Development Program for making loans and grants of public money to promote local economic development, and WHEREAS, Janice McKennon wishes to participate in said Economic Development • Program, and WHEREAS, the City desires to enter into an Economic Development Program Agreement with Janice McKennon to provide a tax reimbursement for certain real property located at 211 W. Main Street,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City an Economic Development Program Agreement with Janice McKennon. The City Council hereby finds and declares,that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of May, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stewart • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 10.E.1.Consider a resolution authorizing;the Mayor to execute a contract amendment with RJN. Inc. for mapping services. The scope of work is a pilot project consisting of converting as-built water/wastewater plans and existing digital planimetric into a GIS conversion process in order to prepare a utility mapping project. This proposed pilot study is $16,410.00. Staff Resource Person: Jim Nuse,Public Works Director. Mayor Culpepper read the following resolution. 148 May 14, 1998 RESOLUTION NO. WHEREAS, the City of Round Rock, on September 22, 1997, entered into a contract ("Contract") with RJN Group, Inc. for engineering services for a Sanitary Sewer Evaluation Study, and WHEREAS,RJN Group, Inc. has submitted Amendment No. 1 to the Contract to include mapping services to update the City's water and wastewater maps, and WHEREAS, the City Council desires to enter into said Amendment No. 1 to the Contract with RJN Group,Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, • That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment No. 1 to the Contract with RJN Group, Inc. to include mapping services to update the City's water and wastewater maps. ` The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of May, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.E.2. Consider a resolution authorizing Mayor to execute a contract with Arkitex Studio to complete the architectural design for the Public Works Expansion at 2008 Enterprise • At the last Council meeting, the Council terminated the architectural agreement for the Public Works Expansion Project with Hoover and Associates. This action will authorize the Mayor to execute a contract with Arkitex Studio to complete the design. Mike Tibbetts was the lead architect on the project for Hoover and will remain on the project with Arkitex Studio. The J 149 May 14, 1998 original cost will not change. The amount to complete the design of the project is $18,200. Staff Resource Person: Jim Nuse,Public Works Director. Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS, the City of Round Rock desires to retain professional architectural services for the completion of the Public Works building expansion, and WHEREAS, Arkitex Studio has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Arkitex Studio, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Arkitex Studio for architectural services for the completion of the Public Works building expansion, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of May, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: • JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. 10.E.3. Consider a resolution authorizing the Mayor to execute an engineering agreement with Charles Wirtanen„P. E., Inc. for Double Creek Road Improvements. Charles Wirtanen,P. E. represents the adjacent property owner and has done considerable work in this 150 May 14, 1998 area. This project is funded under the 1995 Bond Program. Staff Resource Person: Jim Nuse, Public Works Director. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain engineering services for Double • Creek Road Improvements, and WHEREAS, Charles Wirtanen, P.E., Inc. has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Charles Wirtanen, P.E.,Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Charles Wirtanen, P.E., Inc., for Double Creek Road Improvements, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of May, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilwoman Chavez moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.E.4. Consider a resolution authorizing the City Manager to issue a purchase order to RCH Co. d.b.a. River City Rentals/Tractors for the purchase of a large mowing tractor for the Street Division. On April 21, 1998, three bids were received for a large mowing tractor'to replace the current tractor. RCH Co. d.b.a. River City Rentals/Tractors submitted a bid that met all 151 May 14, 1998 specifications and the lowest bid at$23,595.00. Staff recommends award of the bid to RCH Co. d.b.a. River City Rentals/Tractors. Staff Resource Person: Jim Nuse, Public Works Director. Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS, the City of Round Rock has duly advertised for bids for a large mowing tractor for the Street Division of the Public Works Department, and WHEREAS, RCH Co. d/b/a River City Rentals/Tractors has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of RCH Co. d/b/a River City Rentals/Tractors,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of RCH Co. d/b/a River City Rentals/Tractors is hereby accepted as the lowest and best bid and the City Manager is hereby authorized and directed to issue a purchase order to RCH Co. d/b/a River City Rentals/Tractors for a large mowing tractor for the Street Division of the Public Works Department The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of May, 1998. CHARLES CULPEPPER,Mayor ATTEST: City of Round Rock, Texas JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.E.5.Consider a resolution authorizing City Manager to execute a purchase order with Watson Distributing Co. Inc. for purchase of two small mowing tractors for the Street Division. On April 21, 1998, four bids were received for two small mowing tractors to replace the current tractors. Watson Distributing Co. Inc. submitted a bid that met all specifications and the lowest bid at$10,057.00 each, for a total of$20,114.00. Staff recommends that we award the bid to 152 May 14, 1998 Watson Distributing Co. Inc. Staff Resource Person: Jim Nuse,Public Works Director. The vendor that was chosen did not have the lowest bid for this tractor. The lowest bidder did not meet the minimum specifications for the mower. The specified horsepower rating was 55-60 PTO horsepower and the lowest bidder submitted a PTO of 42 horsepower. Mayor Culpepper read the following resolution. • MOTION: Councilman Stluka moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 10.E.6. Consider a resolution renewing the Structural Steel Inspection Agreement with Heart of Texas Inspection Services. Heart of Texas Inspection Services has provided this service for the past 11 years. Staff recommends extending this agreement for an additional year. Staff Resource Person: Jim Nuse, Public Works Director. Mark Remmert gave a brief overview of the single family permit activity over the last four months. He noted that in 1996 the City contracted with Heart of Texas Inspection Services (HOT)to provided structural steel inspections. They have provided a good service to the City and are responsive to the City needs to provide a through and complete inspection service for the City and the citizens. John Konzen of HOT provided square footage figures on inspections that he had i conducted over the past few years. He noted that the importance of structural inspections are important to the quality of construction in Round Rock. HOT will continue to make sure that the safety and best interest of the community is always considered when servicing the structual inspection. Mayor Culpepper read the following resolution. 153 May 14, 1998 RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into an agreement with Heart of Texas (HOT)Inspection Services, Inc. for structural steel inspection services, and WHEREAS,the City desires to renew said agreement,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City an Agreement for Structural Inspection Services with Heart of Texas (HOT) Inspection Services, • Inc., said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code,'as amended, and the Act. RESOLVED this 14th day of May, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Morgan seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.E.7.Consider a resolution awarding the bid for reclaimed wastewater effluent line Three bids were received on April 21, 1998. C. C. Carlton was the lowest bidder at $314,100.00. This project involves the construction of an 8-inch reclaimed wastewater pipeline from the East Wastewater Treatment Plant to the Forest Creek Golf Course. The reclaimed • wastewater effluent is pumped to one of the golf course ponds and subsequently used to irrigate the golf course greens. Staff recommends award of this contract to C. C. Carlton. Staff Resource Person: Jim Nuse,Public Works Director. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the construction of 154 May 14, 1998 a reclaimed wastewater effluent line from the East Wastewater Treatment Plant to the Forest Creek Golf Course, and WHEREAS, C. C. Carlton has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of C. C. Carlton,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with C. C. Carlton for the construction of a reclaimed wastewater effluent line from the East Wastewater Treatment Plant to the Forest Creek Golf Course. The City Council hereby finds and declares that written notice of the date, hour,place and • subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of May, 1998. CHARLES CULPEPPER,Mayor ATTEST: City of Round Rock, Texas JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.E.8 Consider a resolution authorizing Mayor to execute Contract Change Order No 2 to Chasco Contracting_Inc. for the Public Works Yardsite and Vehicle Maintenance Facility. This change order primarily covers a five bay storage building to house waterline maintenance's j et machine trailers,j et machine truck, and I&I's camera truck and the vacuum truck. The total for the change order is $59,720 and does include some quantity adjustments for the project that • balance each other out. These funds were budgeted from account#2043-000-6112.Staff Resource Person: Jim Nuse, Public Works Director. Mayor Culpepper read the following resolution. RESOLUTION NO. 155 May 14, 1998 WHEREAS, the City of Round Rock previously entered into a contract ("Contract")with Chasco Contracting for the Vehicle Maintenance Facility and Public Works Yard Site Improvements, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 2,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 2 to the Contract with Chasco Contracting for the Vehicle • Maintenance Facility and Public Works Yard Site Improvements. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of May, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.E.9 . Consider a resolution authorizing the Mayor to execute a survey agreement with Baker-Aicklen&Associates, Inc. This agreement is for the preparation of a boundary survey and a topographic survey of the 95 acre Telander Tract located on Highway 79 near Old Settlers Park • at Palm Valley. Staff Resource Person: Jim Nuse,Public Works Director. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain survey services for the 95 acre Telandre Tract located on Highway 79 near Old Settlers Park at Palm Valley, and WHEREAS, Baker-Aicklen & Associates, Inc. has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Baker-Aicklen & Associates, Inc.,Now Therefore 15 .6 May 14, 1998 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Baker-Aicklen & Associates, Inc., for survey services for the 95 acre Telandre Tract located on Highway 79 near Old Settlers Park at Palm Valley, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the • Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of May, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.E.10. Consider a resolution abandoning an existing 25 foot drainage easement on the north lot lines of Lots 12-28 Mesa Ridge, Section 9,Block O. This item was withdrawn from the agenda. l O.F.1. Consider a resolution authorizingthe e Mayor to execute an agreement with KVUE-TV Inc. for the placement of a weather monitoring station at Fire Station#2, 201 Florence Street. The purpose of the agreement is to allow for the collection of weather data. The • data will be utilized by KVUE-TV Inc., the City of Round Rock, and our customers. The weather monitoring equipment will be placed on the building at Station#2 and can be accessed by KVUE-TV Inc., for broadcast during the news cast. Cost to the City is supplying the power to the equipment. Staff Resource Person: Lynn Bizzell,Fire Chief. RESOLUTION NO. f 157 May 14, 1998 WHEREAS, KVUE-TV, Inc. ("KVUE") desires to locate remote weather reporting equipment on the City's Fire Station Number 3 site, and WHEREAS, the City Council wishes to allow KUVE to locate said equipment on the site, and WHEREAS, KVUE and City Staff have negotiated a proposed Site Lease Agreement which is acceptable to the Council,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Site • Lease Agreement with KVUE for installation of the aforesaid equipment. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of May, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: None DISBURSEMENTS: 12.A.1.Consider final payment of$11.800.00 to Baker-Aicklen&Associates, Inc. for • engineering services associated with the Lake Creek Watershed Utilization. The current contract price is $39,594.24 and the project is funded from Regional Detention Fees. 12.A.2. Consider pUment of$80,055.00 to Nelson Lewis Inc. for the Oaklands/Oakcreek Waterline Replacement. The current contract price is $350,281.00 and the project is funded from Water System Construction Funds (Blue Pipe Lawsuit Settlement). 158 May 14, 1998 12.A.3. Consider payment of$41,680.46 to Baker-Aicklen&Associates Inc for engineering services associated with the Greenlawn Boulevard Extension/Greenlawn IH 35 Interchange. The current contract price is $399,284.52 and the project is funded from 1997 Certificates of Obligation. 12.A.4.Consider payment of$63,896.35 to Borah Inc for the Water Systems • Improvements. Pressure Plane No. 4-Dell Area The current contract price is $269,900.00 and the project is funded from Water System Construction Funds. 12.A.5. Consider payment of$242.371.08 to Chasco Contracting for the Public Works Facility/Vehicle Maintenance Project The current contract price is $1,394,462.00 and the project is funded from General Operating Fund Advance to be reimbursed by 1998 G. O. Bonds. 12.A.6. Consider payment of$158,531.85 to Chasco Contracting for the Egger Acres Project. The current contract price is $909,790.30 and the project is funded from 1996 General Obligation Bonds. 12.A.7.Consider payment of $46,456.80 to Parker Kerby for reimbursement concerning oversizing water lines in Forest Creek, Section 6A and Forest Creek Section 7 Subdivision The subdivisions have been completed and were accepted by the City of Round Rock on January 26, 1998. The funding source is the water and wastewater oversize fee account. 12.B.1 Consider payment of$167,140.00 to PeopleSoft, Inc for Software License, Agreement Oracle License and Technical Support The current contract price is $299,640.00 and the project is funded from 1997-1998 General Operating Budget Revision#1. 12.C.1. Consider payment of$108,529.90 to C P Snider Construction Co Inc for the Public Library Expansion Project The current contract price is $2,860,000.00 and the project is funded from 1996 General Obligation Bonds. 12.D.1. Consider final payment of$66,343.26 to Capital Area Planning Council for services to provide digital orthophotography and planimetric mapping. The current contract amount is $78,050.90 and the project is fimded from 1997 Certificates of Obligation. • MOTION: Councilman Stluka moved to approve the disbursements. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart 159 May 14, 1998 Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • . Noes: None ACTION: The motion carried unanimously. NEW BUSINESS: None CITY MANAGER'S REPORT: None COUNCIL COMMENTS: The Council wished Councilman Morgan good luck and added that he will be greatly missed. Councilman Stluka reminded everyone of Fiesta Amistad on Memorial Day weekend. Councilman Morgan said, "it has been a wonderful experience,privilege, and honor to serve the citizens of Round Rock and to work with a great Council." He added that City management and staff are the best to be found. They have the highest quality and • professionalism you won't find everywhere. Councilman Morgan thanked all his supporters and expressed his appreciation on all the calls and letters. He added that he will continue to be involved in the improvement and betterment of the City as he was before serving on the Council. "The six years that I have served on the Council have been the most dynamic in the history of Round Rock." Mayor Pro-tem Palmer said he received an e-mail that complimented the work that Easter Seals is doing. Councilman Joseph thanked all his supporters. He added that the voter turnout was "pathetic"because 5% of voters voted. Mayor Culepper informed Councilman Morgan that his opinions have always been • valued and the Council will miss his insight. Mayor Culpepper said he has heard a statement made quite a bit about overrun on City projects and that the same thing will happen with the baseball stadium. He asked Mr. Kautz to find out on the last five years how many projects have been over budget. EXECUTIVE SESSION: 160 May 14, 1998 16.A. Executive Session as authorized by §551.071 Government Code,related to pending or contemplated litigation, to wit: City of Round Rock vs. Richard W. Pearce and Jesse R. Blann. The Council recessed into Executive Session at 9:05 p.m. and adjourned back into regular session at 9:16 p.m. N.A. Consider discussion and/or action related to pending or contemplated litigation, to • wit: City of Round Rock vs. Richard W. Pearce and Jesse R. Blann. MOTION: Councilman Stewart moved that the City Attorney proceed as directed in Executive Session. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Morgan Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. ADJOURNMENT: There being no further business,the meeting adjourned at 9:20 p.m. Respectfu Sub 'tted, Joanne ,Assistan City anager/ City Secretary • 161 May 28, 1998 The Round Rock City Council met in Regular Session on Thursday, May 28, 1998, at 7:00 p.m. in the City Council Chamber, 221 East Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem • Earl Palmer, Councilman Robert Stluka, Councilman Rick Stewart, Councilwoman Martha Chavez, Councilman Jimmy Joseph, and Councilman Elect Earl M. Hairston. Councilman Rod Morgan was absent. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land, and City Attorney Steve Sheets. APPROVAL OF MINUTES: Special Called Session May 12, 1998 and Regular Session May 14, 1998 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Absent: Councilman Morgan MOTION: The motion carried unanimously. SWEAR IN NEWLY ELECTED COUNCILMEMBERS: Councilman Earl Hairston was sworn in by Judge Dan McNery. Councilman Hairston thanked all his friends, supporters, family, and citizens who participated in the election. Councilman Jimmy Joseph was sworn in by Judge McNery. Councilman Joseph thanked all his family, supporters, and campaign volunteers. CITIZENS COMMUNICATIONS: Mayor Culpepper announced that the individuals who wished to address the proposed Blessing Development can do so now or after staff has made their presentation for item 8.A.2. Nancy Sheppard, 204 N. Sheppard, of the Round Rock Aquatic Advisory Council (RR.AAC) introduced the organization to the Council. She said the purpose of RRAAC is to 162 May 28, 1998 promote collaboration and communication among the local competitive and recreational swim teams, the City of Round Rock Parks and Recreation Department and Round Rock Independent School District. RRAAC is dedicated to working together to develop the best training and recreational environment possible for swimmers in the community. Ms. Sheppard offered the expertise of RRAAC members in the planning and design of the proposed indoor lap pool. She thanked the Council and Parks and Recreation Department for the support they have given to the swim teams. Ashley Kraft presented a plaque to Sharon Prete from the Lone Star Aquatic Club in appreciation for all the support and help she has given them. John Gordon, 1007 Green Meadow, spoke on the baseball proposal. He expressed his concern that the City will subsidize the stadium because baseball will not attract enough people to the area to increase the revenue for the Hotel/Motel Tax Fund. He said the Council needs to answer exactly who will fund the difference if the Hotel/Motel Tax Fund falls short. Mr. Gordon stated, "I think this is an unwise proposition. I do not believe the citizens want this Council to venture into a private enterprise/entertainment business. If they do let them vote on it and if they so choose then let's see what kind of deal we can get." Bill Albee, 1702 Johnson Way, disclosed that he has had business dealings with • Councilman Joseph in the last 12 months. He read two resolutions that the Council had previously approved concerning baseball. He then read a prepared statement that expressed his concern that the proposed baseball stadium will have to be financed by the City and the taxpayer will have to take the risk. Mayor Culpepper responded, "Nothing has been done and nothing will be done until the ERA Study says that the revenue stream is there. If bonds are issued, they will be revenue bonds. The credit to the City does not back revenue bonds. Revenue Bonds are backed by the revenue from a revenue source. This is spelled out in all the bond convenants and no way will the citizens of Round Rock have to support any short fall. It's not there. It won't be there. It is erroneous to say that." Kenneth Snyder, 4406 North Ridge, Austin, expressed his concern that Round Rock will not help Northridge Acres Subdivision with a Water and Wastewater System. Councilman Stluka responded that Round Rock has no jurisdiction to help Northridge Acres. He said there is a plan for improvements to Northridge Acres and it's up to the City of Austin to resolve the problem. 163 May 28, 1998 Heidi Forough, 2109-B Old West Place, expressed her concern that the proposed development for the Blessing Mobile Home area will affect the property value of her home. 7.A. Consider a proclamation proclaiming National Homeownershi Week. Mayor Culpepper read the appropriate proclamation and presented it to Joe Vining. • Councilman Stluka read a proclamation that recognized Mayor Culpepper on his 50th birthday. Mayor Culpepper dispensed with the order of the agenda and addressed the following items. 1 8.A.2. Consider a presentation concerning the Consolidated Plan for fundingto o be received from the U. S. Department of Housing and Urban Development for fiscal year 1998/99 through the Community Development Block Grant(CDBG) grant program. The Consolidated Plan consists of a community needs assessment, a 5-year strategic plan to address those needs and a 1-year action plan for FY 99. The 1-year action plan is required every fiscal year to acquire annual funding. Staff Resource Person: Joe Vining,Planning Director. Mr. Vining gave a brief overview on the CDBG FY 98-99 Action Plan. He noted that the City received notice from • HUD last year that it was designated as an Entitlement City and will no longer need to apply for grants for improvements. The City will receive an annual allocation if they comply with the funding requirements. Councilman Joseph said that there is a misunderstanding that the Blessing Redevelopment Plan is a Section 8 Housing area. He also asked how the residents in the Blessing area will be compensated for their property. Mr. Vining said it was never intended to be a Section 8 housing area. The two types of proposed housing is either for the elderly or standard owner occupied single family homes on individual lots. He informed Councilman Joseph that the residents will be compensated through funds that HUD provides to the City and through the developer. Councilmantluk a S asked if there was the slightest opportunity that a current home , g . . ,, pp ty owner in.the Blessing area could stay where they are in their existing home. Mr. Vining said a maximum flexibility,was left open. The intent in the beginning was to acquire all the land to have the uniformity of housing. Then consider the ability of acquiring a loan in the private sector for qualified residents then sell the property. Councilman Stluka added that it was his understanding that the City and developer were meeting-individually with all the homeowners 164 May,28, 1998 and property owners and discussing each of their own particular situation. Mr. Vining said that the owners and renters are being encouraged to set an appointment with the Round Rock Partners and discuss their own private financial situation, goals and needs. Councilman Stluka said that the Council's actions at this meeting, as far as the CDBG Plan, does nothing to imply anything to the outcome of what will to happen in the Blessing area. He noted that this is one step of many in • a process that has to be followed. Mr. Vining concurred with Councilman Stluka and said staff s purpose was to keep the Council updated on the status of the program every step of the way. Mr. Vining briefly explained the use of eminent domain at the request of Councilman Hairston. CITIZENS COMMUNICATIONS CONTINUED: Dr. Glenn A. Carnagey, 600 Purple Sage Drive, expressed his concern that the specific plan for Elsa Beck's property in the Blessing Mobile Home area was not relayed to her. He said she does not know if she will have to move or if her house will be placed in eminent domain. He asked that notice of every meeting the City will hold along with purpose of the meeting be placed on the City's web site. Mayor Culpepper asked Mr. Vining to make sure all the meetings be placed on the City's web page. • Nan Carnagey, 600 Purple Sage Drive, asked that a walking trail or park be incorporated into the plan and some method of aiding the school for the increase of students in the area. Mayor Culpepper responded that the developers plan to donate land to the School District for an addition to Bluebonnet Elementary. There is also a park in the Plan and a hike and bike trail that will connect to Frontier Park. Mrs. Camagey added that she would like to have more information on Round Rock Partners and the person who will oversee the project. She said this will assure the residents that the Director of the project is an experienced person and that Round Rock Partners has a history of good product good credit ratings. Beth Carlile, 2612 Sinclair Street, said she has lived in the Blessing Mobile Home Park since 1969 and was upset about the development when she first heard about it because she did not fully understand what was being proposed. She explained that she met with Mr. Watkins and toured the areas he has developed and was impressed with them. She briefly outlined what Mr. Watkins and Round Rock Partners offered her. She added that she has it in writing. She encouraged the residents of Blessing Mobile Home area and Chisholm Valley to visit the sites that Mr. Watkins has developed. 165 May 28, 1998 William H. Camp, 2310 Stirrup Drive, expressed his concern that the Blessing development will affect the value of his property and neighborhood. He said that there are no clear and precise answers on the development or sufficient communication. Councilman Stluka said as a resident of Chisholm Valley for close to 20 years he has an • interest in the redevelopment of the area. He asked Mr. Camp that if the developer is able to develop four-plexes for elderly housing and only single family ownership homes built to City standards would that be an acceptable situation for his concern. Mr. Camp responded that he feels there has to be some trust on the developer's part. The residents questions need to be answered and communications need to be improved. The feelings of the senior citizens that live in the Blessing area need to be considered. Danny Clayton, 2407 Lasso Drive, expressed his concern of the proposed development. Alicia D. Carlile, 104 Shady Loop, answered some of the questions that were brought up regarding Round Rock Partners. She said she went on the tour with her mother, Beth Carlile, and saw the homes in the areas that Mr. Watkins had developed. She encouraged the Council, the residents of Chisholm Valley and Blessing Mobile Homes to approach the development with • an open mind. She asked that Mr. Watkins be given the opportunity to meet with them and explain the proposed development. She said she did a lot of research and is comfortable with what her mother was offered and of Mr. Watkin's developments. 8.A.1. Consider a presentation by Jeff Montgomery&Associates concerning the results of the city survey. Staff Resource Person: Joe Vining,Planning Director. Mr. Vining said this survey is a continuation in a series of survey's. The first one was conducted in 1993 and a similar survey was conducted in 1996. This is the third in the survey series. He noted that the same questions were asked with slight modifications or they were expanded. Jeff Montgomery,President of Texas Research a Division of Jeff Montgomery& Associates. The firm is a public opinion research firm based in Austin. He noted that Round • Rock contracted with the firm to conduct two surveys. The purpose of the first poll is to survey attitudes and opinions about City services and quality of life issues. The purpose of the second survey was to survey the attitudes and opinions about planning issues. The surveys were conducted by phone and 400 residents were surveyed for each survey. He said that the citizens of Round Rock feel very good about their City government, quality of life and the City's direction. He added that he found this surprising considering that the City has seen 58% growth in the past 166 May 28, 1998 8 years. Typically with that much growth they see more problems and discontent in a community than what they saw in this first survey. Mr. Montgomery outlined the results of the first survey. The results of the second survey will be made at the next Council meeting. He added that he will provide to the City two documents that have the report of the survey along with all the cross tabs. The cross tabs breakout different clusters of people by gender,by age,by • geography, etc. Mr. Montgomery said, "Overall the citizens of Round Rock are feeling very good about the community, the quality of life, and job that City government is doing. From trash collection to Library nearly all the City services are rated very high. The three areas that crop up throughout the survey as problem areas are street maintenance,planning and traffic. Given the tremendous growth the City has experienced these three areas are registering concerns. It should not be a surprise that these areas need attention. As previously stated,planning and traffic problems are inevitable in a City that has seen such rapid growth. Although the City has been working hard to remedy these problems the community will continue to register traffic and streets as their major concerns until the City's efforts have had a chance to produce results. While the City seems to be doing a fairly good job of communicating with residents there may be some room for improvement here as well." • Councilman Hairston asked Mr. Montgomery if the survey will contain the comments he g rY Y made during his presentation. Mr. Montgomery said it would. 8.A.2. Consider a presentation concerning the Consolidated Plan for funding to be received from the U. S. Department of Housing and Urban Development for fiscal year 1998/99 through the Community Development Block Grant(CDBG) grant program This item was addressed earlier in the meeting. 8.B.1. Consider a presentation concerning various appointments to City Boards and Commissions. The appointment process will begin June 11, 1998, and continue until all appointments completed. The following appointments are needed: 5 appointments to the Planning and Zoning Commission; 3 appointments to the Development Review Board; 2 • appointments to the Round Rock Housing Authority; 4 appointments to the Historic Preservation Commission; 3 appointments to the Electrical Examining and Advisory Board; 3 appointments to the Golf Course Advisory Board; 3 appointments to the Ethics Review Commission; 5 appointments to the Advisory Board for the Aging; 5 appointments to the Round Rock Industrial Development Board of Directors; 5 appointments to the Round Rock Health Facilities Board of 167 May 28, 1998 Directors; 1 appointment as Volunteer Center Liaison; and appointment of the Municipal Judge and Assistant Municipal Judge. Staff Resource Person: Joanne Land, Assistant City Manager. Mrs. Land gave a very brief outline of the responsibilities of the Boards and Commissions. She noted there is an attendance requirement for all the Boards and Commissions. If an individual misses three consecutive meetings they are automatically off the Board or Commission. Any person wishing to be considered for appointment may submit a letter or fill out an application. The applications are available at the entrance of the Council Chamber, on 3rd floor, and in the Round Rock Leader. The deadline for submission of the application or letter is 5:00 p.m. on June 5`h. PUBLIC HEARINGS: None ORDINANCES: 10.A.1. Consider an ordinance designating All way stop at the intersection of Logan Street and Silver Leaf Lane/Silver Leaf Cove. (Second Reading)(The first reading of the ordinance was approved on May 14, 1998.) Staff received requests from citizens for the intersection of Logan Street and Silver Leaf Lane/Silver Leaf Cove to be designated and signed • as an All-Way Stop intersection. Staff has completed evaluations of the intersection and agrees that it should become an All-Way Stop intersection. Staff recommends approval of this ordinance. Staff Resource Person: Jim Nuse, Public Works Director. There have been no changes since the first reading of the ordinance. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION OF LOGAN DRIVE AND SILVER LEAF LANE/SILVER LEAF COVE AS A FOUR-WAY STOP INTERSECTION; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Hairston Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph,,, 168 May 28, 1998 Mayor Culpepper Noes: None Councilman Stewart was out of the room when the vote was taken. MOTION: The motion carried unanimously. • 10.A.2 Consider an ordinance designating stop signs on Tailfeather Drive at its intersection with Wyoming Springs Drive and at Top Rock Lane (Second Reading) (The first reading of the ordinance was approved on May 14, 1998.) These are new intersections for a subdivision recently accepted by the City. Staff recommends approval of this ordinance. Staff Resource Person: Jim Nuse,Public Works Director. There have been no changes since the first reading of the ordinance. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION&OF TAILFEATHER DRIVE AND WYOMING SPRING DRIVE, AND TAILFEATHER DRIVE AND TOP ROCK LANE AS STOP INTERSECTIONS; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR • RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Councilman Stewart was out of the room when the vote • was taken. MOTION: The motion carried unanimously. 10.A.3. Consider an ordinance concerning the installation of stop signs on Bradley Lane at its intersection with Sunrise Road on Buckley Lane at its intersections with Bradley Lane and Jester Farms Road. on Lucy Street at its intersection with Jester Farms Road and Jester Farms • May 28, 1998 169 Road at its intersection with Sunrise Road(First Reading) These are new intersections fora subdivision recently accepted by the City of Round Rock. Staff recommends approval of this ordinance. This ordinance requires two separate readings. Staff Resource Person: Jim Nuse, Public Works Director. • Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTIONS OF BRADLEY LANE AND SUNRISE ROAD, BUCKLEY LANE AND BRADLEY LANE, BUCKLEY LANE AND JESTER FARMS ROAD, LUCY STREET AND JESTER FARMS ROAD, JESTER FARMS ROAD AND SUNRISE ROAD AS STOP INTERSECTIONS; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Mayor Pro-tem Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Councilman Stewart was out of the room when the vote was taken. MOTION: The motion carried unanimously. The second reading of the ordinance will be held at the next Council meeting. 10.A.4. Consider an ordinance designating of the intersection of Hawthorn Lane and Mimosa Trail as an All-way stop intersection (First Reain"Staff received requests from citizens for the intersection of Hawthorn Lane and Mimosa Trail to be designated and signed as • an All-Way Stop intersection. Staff has completed evaluation of the intersection and agrees that it should become an All-Way Stop intersection. Staff recommends approval of this ordinance. This ordinance requires two readings. Staff Resource Person: Jim Nuse,Public Works Director. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. 170 May 28, 1998 AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION OF HAWTHORN LANE AND MIMOSA TRAIL AS A FOUR-WAY STOP INTERSECTION; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Hairston Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None Councilman Stewart was out of the room when the vote was taken. MOTION: The motion carried unanimously. The second reading of the ordinance will be held at the next Council meeting. • 10.A.5. Consider an ordinance concerning the removal of the stop sign for southbound Hawthorn Lane at its intersection with Rosemary Lane. First Reading) Staff has identified a problem with the existing intersection stop sign control. Staff has completed evaluation of the intersection and recommends that the stop sign for southbound Hawthorn Lane should be removed. Staff recommends approval of this ordinance. Second reading may be dispensed with the unanimous consent of the Council. Staff Resource Person: Jim Nuse, Public Works Director. Mayor Culpepper read the caption•of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY REMOVING THE DESIGNATION OF STOP INTERSECTION FOR THE INTERSECTION OF HAWTHORN LANE AND ROSEMARY LANE; PROVIDING FOR A SAVINGS CLAUSE AND • REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Mayor Pro-tem Palmer 171 May 28, 1998 Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • Councilman Stewart was out of the room when the vote was taken. ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None Councilman Stewart was out of the room when the vote was taken. ACTION: The motion carried unanimously. 10.A.6. Consider an ordinance designating the intersection of Forest Ridge Drive and Senna Ridge as an All-way stop intersection. (First Reading) Staff received requests from citizens for the intersection of Forest Ridge Drive and Senna Ridge to be designated and signed as an All-Way Stop intersection. Staff has completed evaluation of the intersection and agrees that it should become an All-Way Stop intersection. Staff recommends approval of this iordinance. This ordinance requires two separate readings. Staff Resource Person: Jim Nuse, Public Works Director. Mayor Pro-tem Palmer asked for the status of the stop signs at South Creek and Gattis School Road. Mr. Word said the signs are scheduled to go up in about 2 to 3 weeks since the arrangements were completed this week with TU Electric to service the flashing lights that go on the stop signs. Mayor Pro-tem Palmer asked if a turn lane was being considered for that area. 172 May 28, 1998 Mr. Word said staff is looking at that option and would require the widening of the street and adjustment of utilities so it will not be done immediately. Councilman Hairston asked what the schedule was for the traffic signal at that intersection and if the widening of the road would require another study. Mr. Word said the schedule for the traffic signal is in about 6 months away. It will not require a study so much as to coordinate it with anticipated development on the southside of the road. Staff will consider how the City might partner with the developer in terms of getting private development money to help pay for some of the improvements. Councilman Stewart asked if all this would be addressed in the Transportation Plan that is scheduled to be completed later this year. Mr. Word said it would. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION OF FOREST RIDGE DRIVE AND SENNA RIDGE AS A FOUR-WAY STOP INTERSECTION; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Chavez • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. The second reading of the ordinance will be held at the next Council meeting. I LA.1. Consider a resolution authorizing the Mayor to execute a contract with the Texas Department of Economic Development and the City of Round Rock for$535,000 from Texas Capital Fund monies for infrastructure improvements This Texas Capital Fund/Texas Community Development Program award will be used for Park Valley Drive street and water infrastructure improvements. The extension of this street improves traffic circulation for the +k173 May 28, 1998 Round Rock Hospital. Applicant: City of Round Rock. Agent: Langford Community Management Services. Staff Resource Person: Joe Vining, Planning Director. This project will create a new roadway behind the hospital. It will go from Wyoming Springs to Oakwood Boulevard and will consist of 2400 linear feet. This road will help relieve the traffic concerns in • front of the hospital by offering an alternate route out of the hospital. The road will also benefit the children that walk to Fern Bluff Elementary and the school bus will not have to get back on RR620 to get to the school from Oakwood Drive to Wyoming Springs. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has been funded by the Texas Department of Economic Development under the Texas Capital Fund, and WHEREAS, the Texas Department of Economic Development has submitted a Contract for the Texas Capital Fund for infrastructure improvements, and WHEREAS, the City Council desires to enter into said Contract,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Contract for the Texas Capital Fund with the Texas Department of Economic Development, a copy of said contract being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting • was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED, this 28th day of May, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None 174 May 28, 1998 MOTION: The motion carried unanimously. 1 LA2. Consider a resolution authorizing the Mayor to execute an Economic Development Project Agreement with Columbia/St David's Round Rock Hospital The purpose of this agreement is to carry out an economic development project for infrastructure improvements for water lines and street construction. This agreement is in conjunction with the Texas Capital Fund grant. Applicant: Columbia/St. David's Round Rock Hospital. Agent: Langford Community Management Services. Staff Resource Person: Joe Vining, Planning Director. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock("City")has previously adopted Resolution No. 97- 09-25-13R establishing an Economic Development Program to promote local economic development and to stimulate business and commercial activity in the City, as authorized by Section 380.001 of the Texas Local Government Code, and WHEREAS,the City entered into an Economic Development Program Agreement with Columbia/St. David's Round Rock Hospital ("Round Rock Hospital"), and WHEREAS, the City entered into a contract with the Texas Department of Economic Development ("TDED") for an economic development project within the City limits, and WHEREAS, the City desires to enter into an agreement with Round Rock Hospital to carry out said economic development project pursuant to the contract between the City and TDED,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement between the City of Round Rock, Texas and Round Rock Hospital, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED,this 28th day of May, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTIO Councilman Joseph h moved to approve the resolution. Councilwoman Chavez P PP seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez 175 May 28, 1998 Councilman Joseph Mayor Culpepper Noes: None MOTION: The motion carried unanimously. • 1 LB.1.Consider a resolution authorizing the Mayor to execute Amendment No. 3 to the Engineering- Services Agreement with S. D. Kallman. Inc. for the Egger Acres Street and Drainage Improvement Project. This amendment will provide for the engineering design and construction administration involved in converting the water services to the residences from the current 2"water line in the back, to the new water lines installed in the front. The construction work is proposed to be added to the Egger Acres Street and Drainage Improvement Project. This amendment for$4,200.00 will make the total for the Engineering Services Agreement $122,307.50. The project is funded from the 1996 General Obligation Bonds. Staff Resource Person: Jim Nuse,Public Works Director. Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS, the City of Round Rock, on December 3, 1996, entered into an agreement ("Agreement")with S. D. Kallman, Inc. for engineering services for the Egger Acres Street and Drainage Improvements, and WHEREAS, S. D. Kallman, Inc. has submitted Amendment No. 3 to the Agreement to increase the scope of the project, as more particularly described in the attached Amendment No. 3, and WHEREAS, the City Council desires to enter into said Amendment No. 3 to the Agreement with S. D. Kallman, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment No. 3 to the Agreement with S. D. Kallman, Inc., to increase the scope of the project, as more particularly described in the attached Amendment No. 3. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED, this 28th day of May, 1998. CHARLES CULPEPPER, • Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka " 176 May 28, 1998 Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None MOTION: The motion carried unanimously. 11.13.2.Consider a resolution authorizing the Mayor to execute a contract with Chasco Contracting. Inc. for the Downtown Storm Drainage and Street Improvement Project. Six bids were received on May 12, 1998. Chasco Contracting, Inc. submitted the low bid of $1,075,693.45. Staff recommended awarding the contract to Chasco Contracting, Inc. The project is funded from the 1996 General Obligation Bond Program. Staff Resource Person: Jim Nuse, Public Works Director. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the Downtown Storm Drainage and Street Improvement Project, and WHEREAS, Chasco Contracting,Inc. has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Chasco Contracting, Inc., Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with Chasco Contracting, Inc. for the Downtown Storm Drainage and Street Improvement Project. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED, this 28th day of May, 1998. CHARLES CULPEPPER, Mayor • City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka c 177 May 28, 1998 Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None MOTION: The motion carried unanimously. I LB.3.Consider a resolution abandoning an existing 25 foot drainage easement on the north lot lines of Lots 12-28 Mesa Ridge, Section 9,Block O. Due to construction by the Round Rock Independent School District this drainage easement is no longer required. it is replaced by a public utility easement to cover a waterline. The residents will now be able to fence the public utility easement. Staff Resource Person: Jim Nuse,Public Works Director. This item was withdrawn from the agenda. 11.C.1.Consider a resolution authorizing the Mayor to submit a grant application to the • U. S. Department of Justice for m=ower and equipment to facilitate the reftloyment of police officers to Community Policing_ Staff Resource Person: Buster Kuhlmann,Police Chief. The City has an opportunity to apply for a grant from the Department of Justice. This position will be located in the Narcotics Division as an analyst. Currently officers from other areas are being utilized and being paid overtime to do the job. The grant will be funded by the Justice Department in the amount of$24,432 and the City's portion will be $8,144. Councilman Hairston asked if a Special Operations Analyst is a law enforcement officer. Chief Kuhlmann said no the position will be filled by a civilian. Councilman Hairston also asked if the grant was not received would it be placed in this year's budget. Chief Kuhlmann said it would. • Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the U. S. Department of Justice has grant funds available to cities for various law enforcement projects, and WHEREAS, grant funds are available through the Office of Community Oriented Policing Services (COPS) under the Making Officer Redeployment Effective program for hiring civilian personnel to redeploy officers to the street, and WHEREAS, the City Council wishes to make application for the grant to provide financial assistance for the above-described program,Now'Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, C+ , 178 May 28, 1998 That the Mayor is hereby authorized and directed to make the necessary application for the above-described grant. The City Council hereby finds and declares that written notice of the date,hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 28th day of May, 1998. CHARLES CULPEPPER, • Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None MOTION: The motion carried unanimously. APPOINTMENTS: None 13.A.1. Consider reimbursement of$1,104.86 to Kaufman and Broad for oversizing utility lines in Meadow Lake, Section 1B Subdivision. The subdivision work is complete The funding source is the water and wastewater oversize account 13.A.2. Consider reimbursement of$10,283-38 to Harbison Auto Sales for oversizing utility lines in Harbison Subdivision The subdivision work is complete The funding source is the water and wastewater oversize account. • 13.A.3. Consider payment of $4.047.00 to Psencik Construction Ltd. for backflow prevention devices. The current contract price is $106,281.00 and the project is funded from Water/Wastewater System Construction Funds 179 May 28, 1998 13.A.4. Consider payment of$41,518.10 to RJN Group Inc for engineering services for the Sanitary Sewer Evaluation Study(SSES) The current contract price is $501,733.00 and the project is funded from Wastewater System Construction Funds MOTI Councilman Joseph moved to approve the disbursements. Councilman Stluka • seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None MOTION: The motion carried unanimously. NEW BUSINESS: None • CITY MANAGER'S REPORT: Bob Bennett went over the Popular Reports for the month ending April 1998. The water production percentages are being watched closely.. COUNCIL COMMENTS: Councilman Stluka said that Fiesta Amistad went very well. He said if anyone wants to get the flavor of what Round Rock really is all about they need to make the effort of attending El Amistad as well as Frontier Days because they will get a good feel of the community. He also thanked the Planning staff for the outstanding job they did on handling the Blessing Redevelopment process and concerns. Councilman Hairston said he is happy to be on board adding"this will be an excellent three years and a good learning experience." He said he attended..some of the meeting concerning the Planning process. He encouraged everyone to view the tapes at the Library and to become involved in the process. Councilman Stewart welcomed Councilman Hairston to the Council. He added that he had welcomed in the Mayor's behalf the participants and special guests of the 1998 Pan American Golf Association Seniors National Convention and Golf Tournament that was held last weekend. He said 303 members of the Pan American Golf Association were in town and was 180 May 28, 1998 very pleased to hear the compliments regarding the Forest Creek Golf Course. Councilman Stewart said there is a common misperception and misinformation concerning the Blessing area and everything possible is being done to turn that around. He said he had left the dais to speak to Dr. and Mrs. Carnagey about their concerns. Mayor Pro-tem Palmer welcomed Councilman Hairston said relayed his appreciation to the Planning staff. Councilwoman Chavez relayed her appreciation of the Planning staff, reminded everyone to watch out for the children that are out of school and wished Mayor Culpepper a Happy Birthday. Councilman Joseph said echoed the comments made by Councilman Stluka and Councilwoman Chavez. He noted that a benefit luncheon for Delicia Lynn Alvarez will be held on May 30, 1998, from 11:30 a.m. to 2:00 p.m. at Calvary Apostolic Church, 2107 Sam Bass Road. Delicia was a victim of a hit and run accident and has had many surgeries and will require more before she is able to return home. Mayor Culpepper asked that the information of the benefit for Delicia Alvarez be placed on the cable channel. Mayor Culpepper welcomed Councilman Hairston to the Council and said • he looks forward to working with him. EXECUTIVE SESSION: 17.A. Executive Session as authorized by §551.071 Government Code, related to pending or contemplated litigation, to wit: City of Round Rock vs Richard W Pearce and Jesse R. Blann. Steve Sheets said that the Executive Session was not needed because mediation that was originally scheduled between the City and Pearce and Blann was canceled by Mr. Pearce and Mr. Blann. They have also relieved their attorney and hired a new attorney. A mediation is being scheduled for some time in June. He added that staff had planned to discuss a possible settlement but since the mediation was canceled there is no need for an Executive Session. ACTION RELATIVE TO EXECUTIVE SESSION: 18.A. Consider discussion and/or action related to pending or contemplated litigation, to wit: City of Round Rock vs. Richard W Pearce and Jesse R Blann This item was canceled. ADJOURNMENT: There being no further business, the meeting adjourned at 9:55 p.m. 181 May 28, 1998 Respectfully submitted, 909"I�kq&I JOANNE LAND,Assistant City Manager/ City Secretary • 182 June 11, 1998 The Round Rock City Council met in Work Session on Thursday,June 11, 1998, at 6:00 p.m. in the City Council Chamber located at 221 East Main Street,Round Rock, Texas. ROLL CALL: Those members present for the Work Session were Mayor Charles Culpepper,Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Earl • M. Hairston, Councilman Rick Stewart, and Councilman Jimmy Joseph. Councilwoman Martha Chavez was absent due to illness. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land, and City Attorney Steve Sheets. Mayor Culpepper announced that'Councilwoman Chavez was recovering from surgery and doing well,but not well enough to attend the Council meeting. WORK SESSION: 3.A.1. Consider a presentation concerning an update on the status of the Sewer Treatment and Collection System. RJN Group has been actively investigating the City's wastewater collection system since September of 1997. The work has included flow • monitoring,visual inspection of manholes and the development of a map database for modeling purposes. The outcome is an intelligent analysis of the status of the sewer system and a methodology for determining areas needing improvement. Staff Resource Person:Jim Nuse, Public Works Director. Jim Nuse explained that about 18 months ago the City entered into an agreement with the Alliance: the LCRA (Lower Colorado River Authority) and the BRA (Brazos River Authority). These entities took over the treatment and the major collection lines through the system. The City is still responsible for the collection lines that go into the main lines (Brushy Creek interceptor and the Lake Creek interceptor). As a consequence, the City pays for the amount of wastewater put into the system. In order • to control excess infiltration or inflows, last September, Council entered into an agreement with RJN Company for a sanitary evaluation study of the wastewater collection system. Mr. Nuse introduced Hugh Kelso and Donna Renna from RJN Company. 183 June 11, 1998 Mr. Kelso defined"infiltration' as ground water that leaks into the system through defective manhole walls, pipe seals, defective pipes that may have breaks or leaking joints, or service laterals going to houses or businesses. "Inflow" is direct runoff from a storm event and is what causes a surge of water that should be going into the • storm system,but instead comes in through holes in the covers of manholes,through breaks in the pipes or service laterals, and downspouts. Phase 1 of the sanitary sewer evaluation survey included mapping,manhole inspection,hydraulic modeling, and flow monitoring. The primary purpose of the manhole inspection was to locate inflow and infiltration(I &I) defects. Phase I included inspection of 1830 manholes, out of the total estimated 4000 in the system. To date, approximately 1585 manholes have been inspected and the field investigation should be complete by the end of June or early July. Mr. Kelso had a slide presentation of different manhole conditions and explained the typical defects in each picture. Many of the older manholes are constructed of brick, • causing serious leakage problems;however, in Round Rock most of the manholes are made of concrete. The manholes in Round Rock that were constructed during the 12-15 years are in much better shape than the brick ones. Mr. Kelso said the construction practices as well as the engineering practices of designing the manholes are much better. A major problem in Round Rock is missing covers on manholes. These manholes fill with water that should not be in the system. The City must pay for treatment of this water. Mr. Kelso showed a slide of a manhole in the center of a triple barrel drainage channel that was missing a cover and said it was difficult to estimate how much water came into it on a yearly basis. • Mr. Kelso said they have identified 274 manholes with pick holes, over 420 frame seal leaks, and various leaks occurring in the cones and walls for a total of 1152 leaks. A computer hydraulic model of Round Rock's system is being developed by RJN Company to evaluate its ability to transport the peak wet weather flow as well as dry, weather flow. Mr. Kelso explained that they had someone spend several weeks in the vault at the Public Works Department going through all the construction drawings 184 June 11, 1998 getting the length and sizes of the pipe to put into the model so they could have something to simulate the actual conditions out in the field. The model is then loaded with the flow data which allows them the ability to start evaluating the system. He explained that they would be getting very heavily into the modeling phase in July and hoped to have the results to Council in August. Mr. Kelso noted that this model will • allow the City to evaluate whether there is sufficient capacity downstream to handle development impact. Mr. Kelso next explained that they took sewer maps that the City had previously developed and broke the information down into sub-basins which allows them to do flow monitoring and different types of analysis. The purpose of this is to be able to evaluate the newer system separately from the older system. This information was broken into 38 basins and numbers were assigned to manholes so that the City would have a complete inventory. Councilman Stewart asked if this information was being incorporated into the Geographic Information System (GIS). Mr. Nuse responded explaining that RJN was • used in a pilot program to update layers in the GIS system to see how much it would cost to do the entire system. Mr. Kelso said a temporary flow meter was put in each basin as well as rain gauges and these were monitored over 60 days primarily during November through January to collect dry weather and wet weather flows. This was done to determine how each of the basins responded during a wet weather event and to be able to prioritize the areas with excessive I &I and determine cost effectiveness of repairs. Mr. Kelso explained that temporary monitoring would be done occasionally on a very intensive basis,but permanent monitoring would allow the City to have a few meters in key locations and could be monitored in-house. • Mr. Kelso noted that it appears that about half of Round Rock's system has excessive inflow that would justify doing additional investigation. He said they are trying to analyze last year's flow records from the treatment plant to the magnitude of the problems during the extreme conditions. All the data collected from the flow 185 June 11, 1998 monitoring, the manhole inspection program, and the modeling results will allow RJN to refine the preliminary decisions and recommendations they are making. Mayor Culpepper asked Jim Nuse to explain how the money spent on the new I &I truck and this sanitary evaluation study fit together. Mr. Nuse responded saying • the truck is used for identification of blockages and used for cleaning the lines for camera evaluation. Mr. Kelso pointed out that there is over one million feet of line in the system, over 200 miles of sewer line in the City. Mr. Nuse said all this information they are generating is needed for a database they can use and said he was very excited about the long-term monitoring. Councilman Hairston asked Mr. Nuse to elaborate on the temporary and permanent monitoring system. Nuse deferred the request to Mr. Kelso who responded explaining that the temporary meter is one that can easily be picked up and moved from location to location. It is typically installed during a wet season, such as spring and fall, and left for a period of 30-90 days. It is a battery operated system that needs • to be serviced at least once a week. On a permanent installation, the meter will be mounted in a manhole and can be operated on a long life battery or AC electricity or have a telephone line connected to it (telemetry). Mr. Nuse added that with the City's arrangement with the Alliance, the City will be able to use data collected from the lines and incorporate it with the modeling as the permanent stations are brought on-line. There are 20 points of entry into the main trunk line and keeping tract of the data is a very daunting task Mr. Nuse said. 3.A.2. Consider a presentation concerning the status of the City's water accountability. The update will focus on the steps the City is taking to minimize system water loss. Staff Resource Person:Jim Nuse, Public Works Director. • Mr. Nuse explained that over the last two months he has been updating Council on the status of the water system and the wastewater system. Public Works runs about 70% accountability for water. In 1996 the City hired JBS Consultants to come in and run an analysis of the system. The consultants located where leakage occurs and it was determined that there is no evidence of water theft. There are non-reported water loss of legal uses that are not metered but estimated, such as hydrant flowing during 186 June 11, 1998 construction or lines being discharged. Two major places where water is being is lost is through meters and through leakage. About half of the water being consumed is by very large users, such as Brushy Creek MUD,Westinghouse, Michael Angelos. Mr. Nuse said there are two types of being used to try and tie down the 22% of water loss. The first one is the major meter. • The City is using more compound meters because the major meters do not register very low flows during low flow times,but the compound meter will. Mr. Nuse further explained that revenue was not being lost because there is a demand charge on the larger g meters. The manufacturers recommendations are that the meters with 1.5M gallons in them or greater become more and more subject under-registering flows. Currently a meter crew replaces meters that get up to 1.5M gallons,but with the growth the City has experienced over the last couple of years, it is increasingly difficult to keep up with the change out. In the budget there is an item for a three year program to changing out 1000 meters a year. Nuse added that the meters have been taken out, which were registering between 1.5M and 2M gallons, are about 98-99% accurate. The • new computer database being used in Water Billing will help identify any unusual water use. Any anomalies will be reported for a meter change out. The vast majority of the water losses are though leaks. Using a chart, Nuse g g described the various types of leakage problems. The major line leaks are minimal. Service leaks are the biggest problem, and these are due primarily to polybulene pipe. This pipe negatively reacts to chlorine over time and in about ten years the pipes begin deteriorating from the inside out, causing leaks. Attention has been focused on leak repair and the first pilot program,the Oaklands/Oakcreek neighborhood,has just been completed. In the first area where 300 services were repaired,there were generally two houses per service, so 600 residents were affected. The program included replacing the �' P g • blue tubing prior to the it failing. The lines are sleeved and then the service lines are sleeved through that so that if anything happens in the future, it can be repaired at the curb, reducing repairs to the street. Nuse said this has been a very cost effective way to handle the repairs. The next target areas are South Creek, Greenslopes, and the Woods 187 June 11, 1998 Subdivision. These areas are in the 10 years range and it is important to repair these lines before they start failing. Nuse noted that about 30% of water is being lost,but almost three-quarters of the water is being lost to these service leaks. The goal is to get the water accountability up • to about 85% during the three year program. The City Manager asked Mr. Nuse to explain where the money is coming from for this program. Mr. Nuse responded saying that there had been a lawsuit against Shell Oil Company where the City recovered in excess of six million dollars that is going toward this project. This is the largest per connection recovery which was verified by Steve Sheets, the City Attorney The City was awarded $1600 per connection and the industry average is $1100 per connection. Mr. Nuse said the recovery cost in the Oaklands/Oakcreek neighborhood averaged about$1300 per connection. There was no further discussion. • 3.A.3. Consider a presentation concerning selling a 0.60 foot by 67.60 foot strip of land to Stephen Dillinger. This land is located at the southwest corner of the intersection of Main Street and Mays Street and will resolve an encroachment by the existing building:Staff Resource Person: Jim Nuse,Public Works Director'. This is the Madson Tire building. The building was built approximately 60-80 years ago and it has had about a 2/3 foot encroachment all this time. The new owners are substantially renovating the structure and wish to purchase this small piece of land. The right of way has been appraised at$608.25 and staff recommends that the City sell the property so the owners can proceed with the building plans. 3.B.1. Consider a presentation by Teff Montgomery &Associates concerning the • results of the Planning survey. This presentation will cover the second survey conducted by Jeff Montgomery &Associates. The focus of this survey was planning and growth related issues. Staff Resource Person:Joe Vining,Planning Director. Mr. Montgomery explained that two weeks ago he presented an outline of two studies that were done through public opinion research. The first was a survey that dealt generally with the quality of life issues,and how the community felt the local city 188 June 11, 1998 government was doing in providing services. In that survey, overall, people felt good about the general direction of the City and felt very good about the level of services that are being provided. From the survey,the number one problem facing the community was traffic with planning falling behind. Mr. Montgomery said he thought the survey spoke well of what the local city leaders have been doing for the last several years. • The second survey was a little more complicated.licated. 400 people were sampled and the results have a margin of error of 4.9% and contained 46 questions and took about 18 minutes. The focus of this survey was the attitude and opinions of the community as it related to planning issues. In some areas some very clear results were achieved,but in other areas there were contradicting or conflicting feelings about the same issue. In the first part of the survey, they looked at both the positive and negative aspects of growth. The results are reflected in the chart below: �i What would you say is the single most positive result of growth in our community? Re§taurwit 30% • hsa7 25% #ron w1w 18% Street Improves 8% Recreational Fa i i- 6% Ocultural Opportun 4% With the growth the City has experienced,people have more choices, as reflected in restaurants, shops and services. The first two choices are what people are really feeling about the positive aspect of growth. The negative responses of growth was an overwhelming response to traffic. What would you say is the single most negative result of growth in our community? 62% ,. Traffic • 12% Loss of Small Town Character 9% High Taxes 7%6NO Overpopulation 5%60 Crime 1%®City Appearance Even though the loss of small town character fell 50 points behind,Mr. Montgomery said it is very important to keep it in mind since the City deals with this 189 June 11, 1998 on a daily basis with members of the community talking about how to maintain the small town character. Mr. Montgomery said the questions they ask say a lot. The survey also asked how you would rate the traffic situation on certain roads in Round Rock. How would you rate the traffic situation on state roads and highways in Round Rock, like 1-35, FM 1325, and RM 620? 1%9 Excellent 6% Good 23% Average 27% Below Average 42% Poor The results reflect the anger and negative feelings in the percentages of"Poor" and"Below Average". Do you work in the City of • Round Rock? 2% 3% Depends Don't Work 69% 26% No Yes The 69% represents the people who commute to Round Rock. These are the ones who most feel the results of the traffic problems. This question relates back to the traffic problems on state roads as well as traffic problems in their own neighborhoods. ■®fid ���� „��...�- How would you rate the traffic situation in and around your neighborhood? • 12% Excellent 1 35% :. Good 32% >Average 12% <Average 9% Poor , The total of the"Below Average (<Average)and "Poor" is only 21%. Compared to the 69% from the state roads it is clear that people are making a distinction between 190 June 11, 1998 the traffic problems they experience on the state road and what they are experiencing in their own neighborhoods. The survey followed up with some alternatives of how they would deal with traffic problems. To solve traffic problems in Round Rock, which ONE of the following three alternatives would you choose? 1. Spend the money necessary to develop alternative transporation systems such as commuter rail trains servicing Round Rock 2. Spend the money necessary to improve roads and interchanges so the flow of traffic is eased and more cars are accommodated. 3. Restrict the development of new homes and businesses so there will be fewer cars added to our roads. The following responses were clear, as reflected in the following chart. Improve roads, provide alternative transportation systems, or restrict development? 19% •63% Alternative 16% Improve Systems Restrict Roads Development Mr. Montgomery said the survey indicates that folks are not willingto give up their cars. They want the roads and the interchanges worked on and improved. About g p one-third take the other alternatives. Some questions were asked about commuter rail in the survey and the responses were mixed. When talking about using commuter rail to go to work, less than one-third would use it for that purpose. When asked if they would use commuter rail for entertainment purposes,the results doubled to almost 60% A much larger support for commuter rail is seen from younger people and from those • who have lived in Round Rock five years or less. Councilman Hairston asked Mr. Montgomery why fewer people were willing to use commuter rail to go to work in Austin,but would use it for recreational activities. Mr. Montgomery responded by saying he did not have a good answer to the question but an educated guess would be that the vehicles were needed for other uses besides 191 June 11, 1998 just going to work: attending meetings,move around town during the day for different reasons. This reflected contradictory information: A large majority live outside Round Rock;these same people are angry about the traffic, but they are not necessarily supportive of commuter rail. Mr. Montgomery surmised that the younger people were more willing to use the rail,but the 35-50 year old category were opposed. Mayor Culpepper asked if the survey differentiated from light rail and commuter rail. Mr. Montgomery responded saying this was a difficult issue because there are several different plans, several different routes, electric vs. rail, so they tried to keep it simple. The question dealt with commuting between here and downtown Austin with several routes and stops along the way. He said they tried to make the participants understand that they would be able to get off and not just go non-stop from Round Rock to Austin. From transportation issues, the next issue dealt with how the City is doing with providing sufficient open space and greenbelts throughout the City such as hike and bike trails. When you add the top two responses and the bottom two responses, you get good,but mixed response. Adding"Fair" in with"Poor" the percentage jumps to 45%. What kind of job do you think the city is doing of making sure that there are sufficient green, open spaces throughout the city-places like green belts and hike and bike trails? 4% 10% 16% Excellent Very Good Poo „ 29 0 1% Fair Good Mr. Montgomery said his interpretation of this is that the community would • probably like to see more open green spaces. He said theartici ants were also asked if P P they would like to see a lot of small parks throughout the community or fewer larger parks. By a slight margin,the majority preferred to see smaller parks (52/40) over the larger parks. This issue warrants additional process and discussion about what the community really wants. 192 June 11, 1998 Mayor Culpepper explained that the City has a lot of land that has been dedicated as parkland but remains unimproved. Part of the GO Bond issue is to finish out many of these parks. Mr. Montgomery advised the Mayor that it would be a wise move to improve these areas. The next issue dealt with how the community feels about how the City is doing with protecting the water qualityof Round Rock. How would you rate the City's efforts to protect the water quality of Round Rock's creeks and lakes? 3% So Excellent 13% Very Good 40% Good 17% Fair 6% Poor 20% � :; Refused/Don t Know The top three numbers add up to a very positive result. Mr. Montgomery said it was interesting that a large number either did,not know or could not respond. This number was slightly more with the newer Round Rock residents. Overall,these numbers are outstanding. With all the development occurring in Round Rock, Mr. Montgomery said the question of preserving large trees seemed appropriate. The results were overwhelming -84% support what the City does. The City has an ordinance preserving large, old trees in new commercial, industrial,and multi- family areas. Do you support or oppose extending this ordinance to include new single-family neighborhoods? 10% 2% Oppose Pro-Con 4% 84% Don't Know Support Another question in the survey asked people how they felt about having more • affordable housing. Overwhelming the response was yes. They were then asked if they thought there should be more apartment complexes built in the community and overwhelmingly the response was no. This question was followed up by asking about having more duplexes and again the response was no. This question was then followed up with a question about three development projects. .. .. 3 '�k' .'��::�til.• 193 June 11, 1998 How would you rate the appearance and design of one or all of the following apartment complexes which were built during the last 5 years? • Limestone Ranch Apartments • Rockinghorse Ranch Apartments • Steeplechase Apartments • 41% 2% Very Goo Bad/Very Bad 12% 36% Neutral Good This is another example of contradictory information. It seems that people would like more affordable housing,but it says they would not necessarily like more apartments or duplexes. Mr. Montgomery's interpretation is there tends to be some fears associated with apartments and duplexes and renters issues. But 73% think these three apartment complexes are good or very good. When compared to the other apartments in the City, the response dropped from 73% down to the mid 30's%,but it never went negative. The response to other apartment complexes was neutral. Participants were asked what specific images or landmarks came to mind when they thought about the City of Round Rock. This was for promoting the community. • When you think about the City of Round Rock, which three specific landmarks or images come to mind? 65% go The Round Rock 46% Main Street/Downtown 22% Old Settlers Park 14% Dell Computer 9% t50 Small Town Atmosphere/Friendly Mr. Montgomery thought it was interesting to see that Dell Computer ranked at 14%. This number was significant among people who have lived here less than five years. In closing,when it came to the planning survey, Mr. Montgomery said there • were some very clear messages: the kind of traffic people are unhappy with;mixed feelings about alternative traffic solutions; housing. If the City commits to a process for more study of these issues it is probable that more consensus will be seen in these areas. There were no additional questions concerning the survey from Council. Mayor Culpepper called for a short recess at 6:55 p.m. before reconvening the Regular Session at 7:00 p.m. 194 June 11, 1998 CALL REGULAR SESSION TO ORDER: -7:00 P.M. Pastor Buhl of the One Way Baptist Church led the invocation. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present for the Regular Session at 7:00 p.m. were Mayor Charles Culpepper,Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, • Councilman Earl M. Hairston, Councilman Rick Stewart, and Councilman Jimmy Joseph. Councilwoman Martha Chavez was absent due to illness. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land, and City Attorney Steve Sheets. PROCLAMATIONS: Mayor Culpepper read the proclamation recognizing Senior Sergeant Richard (Dick) Koble's 20th anniversary with the City of Round Rock and then presented it to him. Mayor Culpepper moved to Agenda item 13.D.2. next. 13.D.2. Consider a resolution naming the new playscape that will be constructed at Old Settlers Park at Palm Valley in honor of Virg S. Rabb. The Noon Kiwanis Club, as the City's partner on this project,has made this request. Staff Resource Person: Sharon Prete,Parks and Recreation Director. Sharon Prete explained that the Kiwanis Club will be donating$7500 toward the purchase of the playscape and will also help with the installation of the equipment. The Kiwanis Club asked the City to name the playscape in his honor. Virg Rabb was instrumental in getting this project started and staff concurs with the request. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock will soon be constructing a new playscape at • Old Settlers Park at Palm Valley, and WHEREAS, Virg S. Rabb was a respected community leader and a long time member of the Round Rock Noon Kiwanis Club, and WHEREAS, Virg was a member of the Community Service Committee of the Round Rock Noon Kiwanis Club that first proposed that a playscape accessible to handicapped children be constructed by the city, and WHEREAS, the City Council desires to remember Virg and his long time service to the City of Round Rock by naming the new playscape in his honor, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the new playscape at Old Settlers Park at Palm Valley shall hereafter be 195 June 11, 1998 named the Virg S. Rabb Playscape. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 11th day of June,1998. • CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND,City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph • Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. Cody Rabb,Virg Rabb's son,thanked the City of Round Rock and the Kiwanis Club for the honor. APPROVAL OF MINUTES: Regular Session May 28, 1998 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart • Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: 196 June 11, 1998 Kenneth Snyder,4406 North Ridge, Austin, expressed his concern that Round Rock will not help Northridge Acres Subdivision with a Water and Wastewater System. Mr. Snyder said he intended to come to every Round Rock and Austin City Council meeting until something was done. Mr. Snyder pointed out the City's plans to improve the sewer system at the Blessing subdivision. The Mayor responded by saying Blessing • was in the Round Rock ETJ and that it was not a done deal. Mayor Culpepper remind ' ed Mr. Snyder that his subdivision is m Austin's ETJ. He explained to Mr Snyder capital recovery fees must be paid and then a system can be installed. The offer is on the table and all that is required is that the fees be paid. Posey McClung, representing the Senior Center, gave a report to Council on upcoming events at the Center. Postcards are now available for sale that advertise the Senior Center. The cards are sponsored by the Round Rock Senior Citizen Foundation and have a daffodil on front. She added that Gov. George Bush granted Round Rock the title of Daffodil Capital of Texas. A complimentary card was presented to each Councilmember. The cards will be displayed at the City's hotels and restaurants. • Dorothy Pistole, Chisholm Valley Subdivision,first thanked the Mayor for making a statement to Mr. Snyder about the Blessing program not being a"done deal." Ms. Pistole said she has attended every meeting concerning the Blessing redevelopment and has become very well acquainted with the Planning Department. She commended the department for the assistance she has received. Ms. Pistole had concerns with the redevelopment proposal presented by Gene Watkins, Round Rock Partners. She said the residents were given two choices: sell the property or the property would be taken through the process of eminent domain. She has been told that Mr.Watkins will not build this development unless they get all the property because the financing would not be available if there was not going to be a • united project. Ms. Pistole pointed out that Mr. Watkins is currently involved in a SKIP project (Scattered Cooperative Infill Project) which, according to Ms. Pistole, allows for improvements as needed without displacement and wanted to know why a SKIP program could not be used instead. 197 June 11, 1998 Mayor Culpepper responded telling Ms. Pistole that if the City has to go to eminent domain he would not be in favor of the redevelopment. The issues must be worked out with the neighbors. Councilman Joseph added that he, too,was not in favor of eminent domain. He • said he received over 60 e-mails from citizens from Blessing,Round Rock West, Cimmaron, and Chisholm Valley concerning the Blessing redevelopment. Mayor Culpepper said the people of Chisholm Valley need to understand that Mr. Lewis, the owner of the Blessing mobile home park,will probably move more mobile homes into the park. Without annexation,the City cannot control his park. Ms. Pistole said she had concerns about that issue, too. She said she would like to see the wastewater treatment plant taken off line, but, she added, she did not think the rights of the individual property owners override those concerns. Councilman Stluka added that he felt there was a consensus with Council that none of them wanted to eminent domain. He said they saw this as an opportunity to redevelop and area, make it better and make it whole as far as the water and • wastewater systems were concerned. As the City got into the process,it became more difficult than anticipated. Councilman Stulka said they must reassess what the redevelopment means to the residents of Blessing, the residents of Chisholm Valley, and the residents of the community as a whole. He said the residents of Chisholm Valley do need to realize if nothing goes forward in a redevelopment with Blessing there are some other things that can happen there that maybe they would rather not see and will not have much control over. Councilman Stluka told Ms. Pistole that he appreciated the research she has done. Councilman Hairston commended Ms. Pistole as well for doing the research into • the redevelopment proposal. He said there is a lot of misunderstanding concerning the phrase"affordable housing'. "A low income does not necessary mean a low IQ and does not incline someone to be a criminal," Councilman Hairston said. He said he could not imagine Council taking anyone's house if it was not a public nuisance and using eminent domain was something you did not do unless you absolutely had to. Everyone has to have a say in the matter. He urged_Ms. Pistole to keep putting out the 198 June 11, 1998 word about what affordable housing is and what role people can play in participating in the process. Elsa Harris Deck, Blessing resident, explained that she spent her inheritance to build her home and was extremely upset about having to sell her home due to the redevelopment. Ms. Deck said she will not be cheated of her home, her retirement,her • inheritance,her business, and everything her life is now. Mayor Culpepper reminded Ms. Deck of the City's position on eminent domain. Ms. Deck responded saying she did not know that until this meeting, and this is an example of the duress she and her neighbors have been going though. Beth Carlisle, Blessing resident, spoke in favor of the Blessing redevelopment. She talked about how she fought the process in the beginning. She said she talked to City,State and Federal agencies. Ms. Carlisle said this is not a fight they (Blessing residents) can win. She stated that Mr. Lewis wants to sell his property and if he does not sell it to the Round Rock Partners it will be sold to someone else. She acknowledged that the Round Rock Partners are trying to deal with the residents by • offering them a home which will be better than or equal to what they already have. Ms. Carlisle said the SKIP project will not work in the Blessing area because there are too many owners who have mobile homes. Ms. Carlisle said any other developer will not be as generous as the Round Rock Partners are willing to be. She said the other Blessing residents need to do some communicating with the Round Rock Partners. After looking at the homes that are available to the Blessing residents, Ms. Carlisle said she came away with a different feeling about the redevelopment program. She urged the Councilmembers, Chisholm Valley Residents, and other Blessing residents to look at the homes that Mr. Watkins is offering. • Mayor Culpepper said the City is to the point where if the neighbors can work this out and reach a solution the Council is read o y to g forward. The Mayor announced that all the appointments were being tabled and asked Mr. Ken Lounsbury if he still wanted to speak under citizens communications 199 June 11, 1998 concerning his application for Planning and Zoning Commission member. Mr. Lounsbury declined and the Mayor called Bill Albee to the podium. Bill Albee, 1702 Johnson Way, Round Rock. Mr. Albee disclosed that he and Councilman Joseph have done business during the past twelve months. Mr. Albee • spoke about his opposition to the Memorandum of Understanding between RSR Sports, Inc. and the City of Round Rock concerning the building and leasing of a baseball stadium. Mr. Albee had concerns about the ERA Study on hotel/motel tax revenue projections for the future. He was also concerned about the stadium not being brought to the citizens for a vote and taxpayers ultimately being responsible for any debt incurred. Mayor Culpepper told Mr. Albee that the misinformation he had would be cleared up during the staff presentation on the multipurpose facility/stadium. Tommy Nobles, 1410 East Logan,Round Rock, commended Joe Vining and the planning staff for the citizen education process on the General Plan revision. • Mr. Nobles stated that he is a baseball fan and he fully supports the City's pending.agreement with RSR to build a stadium in Round Rock. Several issues have not been addressed to his satisfaction,but once the issues have addressed,he said he would be for the baseball stadium, Mr. Nolan Ryan, and for City Council supporting it. Mr. Nobles pointed out that in 1990 a multi-million dollar bond issue proposal for baseball stadium was defeated by the voters,but in 1998 the voters are not being given the opportunity to vote. Mayor Culpepper explained that taxpayer money is not being used this time, and,therefore a vote by the citizens is not required. Councilman Stluka added that the issue in 1990 was whether or not the voters would support the financing of a baseball stadium with property tax. Mayor Culpepper also added that • the City does not have the authority to call an election. Steve Sheets explained that the City Council can only call an election if there is statutory authority to do so and there is no statutory authority that exists to call an election in this case. Mr. Nobles asked how an architect can be selected to build a$13M stadium without going through a bid process. Steve Sheets responded saying it is against the law to bid architectural services. He advised Mr. Nobles that an architect has not been 200 June 11, 1998 selected. There will be a proposal sometime in the next few month where an architect will be selected and retained. Mr. Nobles said his reason for bringing this issue up was the price of the proposed stadium and was concerned that possibly Round Rock was not getting the most for their money. Mayor Culpepper advised Mr. Nobles that the City wants someone who has experience building stadiums and HOK has the expertise • for doing things right. Mr. Nobles then asked if there would be a qualified board established to make decisions on the stadium construction and any other associated issues. He stated that with 50,000 residents in Round Rock there is a lot of expertise in dealing ng with issues such as this and added that the City Council is not in the baseball stadium business. Councilman Stluka asked Mr. Nobles if he were suggesting some kind of board that would have some say or signing off authority in how the stadium was being constructed. Mr. Nobles responded saying"Exactly." Mayor Culpepper advised Mr. Nobles that the plans had not proceeded that far so Mr. Nobles asked that the Council take the establishment of this board under consideration. • Councilman Hairston addressed Mr. Nobles and asked if he was referring to an advisory board or an authority board. Mr. Nobles answered "an advisory board for the purpose of researching issues brought to them by HOK." Steve Sheets explained to Mr. Nobles the process for procuring requests for proposals (RFP). There were no further questions or comments from Mr. Nobles. Phil Brewer, Round Rock Chamber of Commerce, said the Chamber's leadership supports this multi-purpose stadium and wanted everyone to focus on the positives it will bring to the community. He said the Ryan group has an indisputable reputation and knowledge in baseball. The public/private partnership is also unique for this type of project. Most of the stadiums being built now are being built entirely with taxpayers • money. The fact that Nolan Ryan and the Ryan Foundation are pro youth is another very positive aspect that fits in well with the community. The youth employment opportunities at the multi-purpose stadium is another positive consideration. The participation of the players in clinics, schools and other youth functions need to be addressed. 201 June 11, 1998 Mr. Brewer said he has had the opportunity to get to know the Ryan's and their goal is to operate a premier minor league franchise. He presented a resolution that was unanimously passed by Board of Directors of the Chamber of Commerce. RESOLUTION "WHEREAS the City of Round Rock has the opportunity to attract professional • minor league baseball to the community, and WHEREAS there is not minor league baseball currently in the Greater Austin/Round Rock area, and WHEREAS minor league baseball provides a unique form of affordable family entertainment and enhances the community's quality of life, and WHEREAS a combination of local hotel/motel taxes and funds from the Ryan group will be used to finance the construction of the stadium, and WHEREAS the local property taxes and local sales taxes will not be used to finance this project, and WHEREAS minor league baseball will attract tourists will stay in local hotels, eat at local restaurants and make other local purchases, and WHEREAS these purchases will generate local sales tax which will go towards reducing the property taxes on Round Rock residences and businesses and funding local transportation projects, and WHEREAS minor league baseball will have a positive impact on the local economy and assist in the ongoing diversification of Round Rock's growing economy, NOW THEREFORE BE IT RESOLVED by the Round Rock Board of Directors of the Round Rock Chamber of Commerce endorse and support the City of Round Rock's efforts to bring minor league baseball to Round Rock. ADOPTED this 10f day of June, 1998 by the Board of Directors of the Round • Rock Chamber of Commerce." Dave Hamby,Premier Body and Paint, spoke on behalf of supporting the baseball project. Mr. Hamby said he is a volunteer teacher and is involved with the Youth Network, United Way, Scholarship Committee for Round Rock Rotary and is very aware of youth activities. He pointed out that the children do'not have a lot to do and bored kids will find trouble. Many activities are no longer available to children, such as the Austin Raceway Park, Capital City Cartways, drag boat races on Town Lake,youth oriented festivals,land parades,water parades, skiing competitions, etc. In the Austin area entertainment is fairly limited to Barton Springs, 6t"Street, and the Ice Bats hockey team. He commented that if you dont like swimming incold water or • visiting 61h Street, there's nothing to do. This ballpark will give young people a place,to go with heroes to look up to. Mr. Hamby compared the Tulsa metroplex to the Austin metroplex, pointing out that Tulsa has a zoo, Rangers AA team, an amusement park similar to Six Flags,four race tracks, a pro basketball team,the Tulsa Hurricanes college team, and an ice hockey team. The youth have things to do and never get bored. 202 June 11, 1998 Nolan Ryan is a hero,he's from Texas, and he and his family are coming to the Round Rock area and this can do nothing but enhance the stature of the city according to Mr. Hamby. He also added the ballpark will exemplify the difference in Round Rock from Austin. Mr. Hamby said Round Rock needs this ballpark and more attractions that are • positive and people need to get away from the "NIMBY" (not in my backyard) attitude. Because of this attitude there is nothing for the kids to do and a lot of tax dollars is spent on crime, police services, on rehabilitation of youth. According to Mr. Hamby, people are willing to give only a little moneyto the bo scouts,but will end millions Y p of dollars on rehabilitation centers and crime prevention. He said the City of Round Rock will benefit tremendously because of the quality of life it will offer to the young and all other citizens. people ens. Mr. Hamby pointed out that other benefits include meeting facilities. When he graduated from Leadership Round Rock he had to go to Austin for Leadership Round Rock graduation. With this facility all the community leadership groups will have a • place to meet and carry out functions. A civic center will meet the needs of many citizens. He urged the City Council to continue the effort to bring the ballpark to Round Rock. Mayor Culpepper invited Mr.John Danks to come forward. Before Mr. Danks addressed the Council, the Mayor acknowledged Brian Langerhan in the audience and announced that he had just been drafted by the Atlanta Braves. Brian recently graduated from Round Rock High School and was an outstanding student. John Danks, 702 Oaklands Drive, echoed the Mayor's compliments to the Langerhan family. Mr. Danks spoke on behalf of supporting baseball in Round Rock. • He said he wondered what other communities would say if given the opportunity to work hand in hand with Nolan Ryan, an American hero and icon. He said it is really a privilege to have the Ryans in our community. Mr. Danks said the Ryans are just like the rest of us and want to be a part of the community. He welcomed the Ryans to Round Rock. i 203 June 11, 1998 Mr. Danks said everything he has heard so far concerning funding seems fair and equitable and unique. He said this is an opportunity that Round Rock should take advantage of. Mr. Danks said he has been directly involved in the growth of baseball in the community and coached baseball from the Pinto league to the 13-year old level. • The local economy will benefit from the baseball: more hotels,more restaurants, more shops. Mr. Danks pointed out the traffic problem already exists because Round Rock is a pass through from Austin to Dallas and people will continue to travel through whether or not there is baseball. Traffic problems will have to be addressed with or without the baseball. Mr. Danks said Round Rock is a family oriented community, the citizens are all family oriented and this project will be good for Round Rock. He said he was proud to be part of the community and offered to help the Mayor in any way toward the success of the baseball project. There were no further comments from citizens. • PRESENTATIONS: 10.A.1. Consider a presentation on the multi-purpose facility/ stadium and a Memorandum of Understanding between RSR Sports,Inc. and the City of Round Rock. The staff gave give a presentation concerning proposed lease terms, architectural contract, hotel/motel revenue projections,facility financing plan,utilities, and related infrastructure improvements. Staff Resource Person: Bob Bennett,City Manager. The City Manager,Bob Bennett, addressed the Council saying opportunities like this are rare and the City is to a point where it can make a decision on something that really affects the future in a very positive way, or it can do nothing and Nolan Ryan and his operation will go to another community that would love to have them. • Mr. Bennett said he would talk about the Memorandum of Understanding and information from Pete Marwick who is with a top consulting firm out of Florida that deals with finance matters for sports arenas;Joe Vining would discuss the stadium in more detail and the HOK contract that is being considered for action later in the agenda;David Kautz would discuss the hotel/motel revenue tax stream and its strength; Steve Sheets will talk about legal 'issues concerning this particular tax and 2 .0 4 June 11, 1998 what the money can and cannot be used for;Tom Word and Jim Nuse will talk about traffic in the area and improvements that may be required; Reid Ryan will also speak and Mike Thiesen of the Misero Financial Group will also make a presentation. Mr. Vining started his presentation with an architect's conceptual drawing of the general area of the stadium location. The location being considered is the land out by • Old Settlers Park on US Hwy. 79. The area has lots of oak trees with topographic relief at Chandler Creek. A facility is being designed to meet the Double A Minor League facility standards. This facilitywill have 75 00 seats about 20 stadium suites approximately � � pP Y 2500 parking spaces to accommodate the attendance, team clubhouses, administrative offices, concession stands, and the needed maintenance facility to the park. Mr. Vining talked about the Scotsdale, Arizona multi-purpose stadium and its uses and said they are trying to design a facility in this stadium complex that would have seating for approximately 300 people (20 square feet per person). It will also have storage,kitchen,. and attendant restroom facilities. He pointed out that by combining these two ideas • together and making a joint facility, it becomes more economically feasible. Mr. Vining next gave information on HOK saying it is one of the top architectural design firms in the nation. The HOK office in Kansas City specifically concentrates on sports arenas and ballparks and sports facilities of that nature. Years ago when Round Rock first became involved with the issue of baseball the City interviewed the top three design firms in the nation: HNTB,Hellum and Beckett, and HOK. The City was looking for a firm that would not come into Round Rock and try and overpower it. All the firms were equally qualified,but HOK gave the City the level of confidence it was seeking. The contract on the agenda has a scope of services that includes the following: schematic design service,location identification, assistance in • visiting different cities that have integrated meeting facilities with stadiums, and develop a facility program, HOK was asked to participate in a design charrette to really see how all the components work together. HOK will also provide project updates. Mr. Vining explained that this is a fairly standard contract,base amount$25,000 plus expenses. ..y. � 205 June 11, 1998 Councilman Hairston asked Mr. Vining who will participate in the design charrette. Mr. Vining responded saying the city staff worked on the charrette the day before: he along with the City Manager,City Attorney,the Public Works Director, Transportation Engineer Tom Word, Finance Director David Kautz, and Mayor Pro-tem • Palmer participated with HOK. Input from the Council is also welcomed. Mayor Culpepper expressed his desire to see split faced rock that looks like limestone and Mr. Vining told him that HOK loves all the limestone in this area. Councilman Hairston asked if using the entrance to Old Settlers Park would interfere with park activities. Mr. Vining answered that the City is not sure if this is the best option. He explained that they are working on how to successfully integrate the stadium traffic with the park traffic. Another principal entrance may be made further down US Hwy. 79. David Kautz summarized the proposed financing. He presented the results of the hotel/motel demand study that was conducted by Economic Research Associates The Ci retained this firm to eta good strong understan • (ERA). City g g g ding of the feasibility and the future of the City's hotel/motel industry as well as the potential revenue stream in the form of the occupancy tax from that industry. The Ryan group will contribute$4M dollars in a letter of credit for the facility construction. The letter of credit is convertible to cash and will be equity to the City. The cash comes into the transaction during the construction phase of the facility. This money represents a lump sum up front and accelerated lease payments. The team will make annual lease payments to the City in which the City in return will apply to servicing the debt on the facility financing. The first year of operation the team contributes $500,000 in the form of a lease payment; year 2$400,000; year 3 $300,000; • year 4$200,000;year 5 $100,000 and years 6-20 $15,000 annually. This is a 20 year debt financing. The lease payments in years 6-20 have been accelerated into the $4M up front and years 1-5. The reason for the smaller payments on the back end is that the payments have been transferred up to the front end by design because it makes the transaction a much more powerful transaction in the City's favor. 206 June 11, 1998 The team will pay for operations and maintenance costs for the facility. The City is not responsible for the operations and maintenance costs of the facility. Councilman Stluka asked Mr. Kautz how much the Ryan group is contributing in actual cash during years 1-5. $5.725M is being contributed to this facility by the team in cash most of it in accelerated paY ments duringthe first 5 years. In addition to the cash • value from the team, the team is also required to put up a $500,000 letter of credit that remains in lace for the first 5 ears as a debt service r p Y guarantee,antee in addition to the cash and in addition to the maintenance requirements. From this information, a financing scenario has been developed. The firm proposed cost of a facility is $11M. That amount will be included in the financing explained above. In addition the financing will include a reserve fund which is a fully funded reserve fund that will be set aside for the purpose of making debt service payments if there were revenue shortfalls incurred. Councilman Hairston asked if the total cost included the parking lot and the entrance areas. Mr. Kautz answered that his numbers include the parking lot, the • facility itself, and everything that is contained within the facility site. The City will also borrow an additional amount in the financing to make interest payments on the outstanding debts on the first couple of years. The purpose is to allow the stadium construction to be completed while the bond holder begins to get paid in the first few years. This is called a financed capitalized interest. The total project cost is $13,000,010. This amount is reduced by cash up front from the team,leaving the amount to finance$9,000,010. A revenue stream has been identified that can adequately finance this $9M which is the hotel/motel tax. The City will propose to finance this amount by issuing hotel occupancy tax revenue bonds. These are non-recourse bonds to the City in that they are not backed by the City,but • backed by the revenue stream from the hotel/motel occupancy tax. "The annual debt service amount on$9M is approximately$892,000 annually, under current market conditions. The hotel occupancy tax revenue bond would be a taxable bond, taxable because it reflects the amount of private participation in this project. The market interest rate would be somewhere between 8% -8-1/2 %. Mr. Kautz noted that the 207 June 11, 1998 rating agencies have indicated an interest in rating these bonds. He said the hotel occupancy p cy tax revenue bond which is proposed for this financing is secured by hotel motel occupancy/ p y tax and the lease payments from the team. This is the only security the investor has. The fully funded reserve fund is available for debt service in • the event of shortfalls in the revenue streams. The revenue coverage requirement must be met. For these bonds to be marketable,the investor expects a certain amount of revenue over and above the annual debt service. This is called the coverage requirement which can be anywhere from 110% of the debt service to 200%. The revenue bonds are not paid for with property taxes or sales taxes. The City is not making a pledge of its taxing authority to market the bonds. Mr. Kautz said the City is doing a great deal of due diligence on this transaction, which is expected by the investor and the bonding community. The credentials of ERA (Economic Research Associates) are very strong. ERA has done projects across the country in both the private and public sectors and the report that has been provided to • the City concerning hotel tax revenues show numbers that are much stronger than anticipated. Mr. Kautz emphasized that ERA took a very conservative look and still developed strong numbers. The methodology that ERA used to arrive at projections for the hotel tax revenues included research involving population, employment research, major company openings, analysis of both current and historic building permits for the City of Round Rock as well as the region. ERA looked at gross sales, tourism statistics, airport arrivals and even studied the new airport and its effect on this region. They have done traffic counts and a great deal of research in the local hotel industry and the regional hotel industry. ERA evaluated the information at three geographic levels: the Austin/San Marcos MSA,the Williamson County area, the Round Rock area. They • conducted interviews with several economic development groups including the operators and owners of the existing hotels,major employees of Round Rock and the region. ERA gave several reasons to expect increased hotel operating revenues to increase. Largely those had to do with the City's proximity to Austin, it's location on IH-35, it's population growth, the employment growth. The findings indicate that there 208 June 11, 1998 is a very strong growth in the hotel industry in Round Rock. Currently, there are over 400 rooms that are open, a total of 1300 rooms in various stages of completion or planning. The study brings the assumption back down to 944 rooms as being the base number used in the study. The Performa was explained in detail by Mr. Kautz. Much of the detail was • explained earlier in Mr. Kautz's presentation. The presentation on financing was concluded. The Mayor asked that a bound copy of the entire staff presentation be available for public review at the library. A copy will also be on file in the City Secretary's office. Steve Sheets, City Attorney, gave a presentation concerning Chapter 351 of the Municipal Hotel Occupancy Tax. A copy of the entire chapter (12 pages) was given to Council for review. A reduced version (3 pages) was prepared by Mr. Sheets for discussion. The first section,351.001 is the definition section. Mr. Sheets said there were three definitions in particular Council should be aware of. The first one is the term"convention center facilities". This term as defined by • the statutes means "civic center buildings, auditoriums, exhibition halls, and coliseums that are owned by the municipality." There is no definition in the statutes of the word "coliseum' and in such a case the rules of statutory construction state that one relys on the definition that is contained in dictionaries. Websters New World Dictionary defines coliseums as "a large building or stadium for sports events or shows, exhibitions, etc." Mr. Sheets said this very well defines the type of multi-purpose facility that is being considered by e thCity. tY The next definition is tourism. Tourism means the guidance or management of tourists. The word "tourist" means an individual who travels from the individual's • residence to a different municipality, county, state, or country for pleasure,recreation, education or culture. This does not mean they will necessarily spend the night. Section 351.101 explains how the hotel occupancy tax may be used. Paragraph A states parenthetically "hotel occupancy tax may be used only to promote tourism and the convention of hotel industry." That use is limited to the following 5 categories in 209 June 11, 1998 which the City can spend this money. (1) The acquisition of sites for construction, repair and maintenance of convention center facility (this is why the definition of "convention center facilities" is important), or information centers, or both. (2) The furnishing of facilities, personnel,materials for registration of convention delegates. (3) • Advertising to attract tourists and convention delegates to the municipality. This category is basically what the hotel tax revenue has been spent on during the last twenty years (advertising for Cowboy Jubilee,Frontier Days, etc.) (4) The encouragement of the arts (Bluegrass Festival). (5) Historical restoration and preservation projects or activities that are located in the immediate vicinity of the convention center facilities or located elsewhere that would be frequented by tourists, convention delegates, or other visitors. Hotel Occupancy tax shall be expended in a manner directly enhancing tourism and the convention and hotel industry. "The revenue may not be used for the general revenue purposes or general governmental operation of a municipality" (direct quote • from the statute). There are rules on how the money is allocated in the areas where it can be spent. The rules are very complicated so Mr. Sheets condensed them down to the rules as they apply to Round Rock today. These rules will change over time as the City grows in population,but these rules will apply until Round Rock exceeds 200,000 in population. RULE: The allocation for advertising and promoting programs to attract tourist and convention delegates shall not be less than 1% of the cost of the room. (In Round Rock this will be 14% of the total amount received. At least 14% has to be spent on advertising program to attract tourist.) RULE: Not more than 15% of the hotel occupancy tax revenue may be used for • the promotion of the arts. RULE: A city that does not spend hotel occupancy tax for the acquisition and construction of a convention center may allocate not more than 50% of the tax for historic restoration and preservation. This concluded Mr. Sheets' presentation. 210 June 11, 1998 Tom Word,Transportation Engineer,began his presentation with a slide review of US Hwy. 79. The proposed stadium has 7500 seats. The Round Rock High School stadium has the seating capacity for 8800 people. A typical high school game will draw between 5000-6000 people. The Ryans said they expect average attendance in the neighborhood of 5500 people for an average game. • Tom Word started with Phase 2 first. He explained that US Hwy 79 is part of the Texas Department of Transportation(TxDOT) trunk system. This system is a program that will connect every community in the state with a population of 20,000 or more with a four lane divided highway. US Hwy 79 is that type of highway and is part of the trunk system. TxDOT's proposal is to upgrade US 79 to a 4-lane divided highway. Mr. Word said this is the ultimate approach to dealing with traffic not only for this but all the other developments that will occur in Round Rock in that direction. The City is meeting with TxDOT to show them why it is in the City's best interest and the regions best interest to do this upgrade project sooner than later. The minimum improvements that need to be done to deal with the stadium • traffic include extending the left turn lane into the entrance into the park; traffic signals need to be installed and flashing warning devices also installed to alert drivers; realign Co. Rd. 122; add left turn lanes at Co. Rd. 122 on US 79 (a safety improvement that has been needed for years); synchronize traffic lights on US 79; and remove existing striping at Mays and US 79 and restripe it as a dual turn lane and revise the signal phasing for more green light time. If all these things are done,the City will be very capable of handling traffic on the existing roadway. This capability was confirmed with additional study of traffic volumes. Mr. Word used graphics to show current peak traffic flow and compared it to anticipated stadium traffic volumes. Even with the additional traffic,the volume is well below the road capacity of the signalized intersection at FM 1460. • Mayor Culpepper pointed out that if the City did not buy the Telander property, someone else will. The land is identified in the 1990 General Plan as future industrial. It could be some sort of commercial establishment or more apartments. He urged the citizens to understand the possible uses that could occur on this land other than the multi-purpose facility/stadium. Mr. Word said it would be very easy for some other 2 .11 June 11, 1998 use to go in and produce traffic easily twice the volume projected for the stadium. This impact would also occur in the rush hour time. Stadium activities would generally not occur during rush hours. Mr. Word used graphics to show traffic capacity both east and west bound on US • 79 at peak times and off peak times. Aerial photographs were also used to show locations turn lanes,traffic lights, intersections,roadways, and frontage roads. Councilman Hairston asked how many vehicles were expected use the parking lot during a game. Mr. Word explained that 5500 people would result in approximately 1350 cars. Jim Nuse,Public Works Director, discussed utilitizing the area. Using aerial photographs, Mr. Nuse pointed out an existing 18" water line that is in place and has sufficient capacity to serve the stadium. The route of the proposed Chandler Creek interceptor was indicated on the aerial. This interceptor is scheduled to be constructed in 1999 and is a$1.4M project. This is the last leg of the gravity interceptor to Regional • Treatment Plant. A reuse water line is also being proposed that will service the entire City park for all it's needs. The City has been working with the state for over a year on developing the reuse water system. Councilman Stluka added that the City has been discussing the possibilities of reuse water for years,for the golf course and city parks. Bob Bennett, City Manager,read excepts from a letter written by Ron Barton. Ron Barton is a nationally recognized authority on sports stadium financing and business transactions in cities and ownership of teams. He explained that the Memorandum of Understanding between the RSR Group and the City of Round Rock. The Memorandum of Understanding is not a contract,but a step towards a contract, a lease agreement or management agreement, or both. This • document represents stopping in the process and agreeing on various business points so the negotiation can continue. The business proposition reflected in the Memorandum contains the following stipulations: The team will contribute $4M toward the development costs associated with the new stadium. The stadium will be owned by the public. This contribution is in the form of a line of credit (LOC) at bon&closing and actual cash upon the draw 212 June 11, 1998 down of the bond proceeds. The team will post a$500,000 letter of credit for the first five years of operation, or until the agreed upon coverage ratio is achieved during that period of time. (This has not been agreed to yet.) The teams annual lease payments will be as follows: Year 1, $500,000;Year 2$400,000;Year 3 $300,000;Year 4$200,000; Year 5 $100,000;Years 6-20$15,000/yr. The City will contribute $100,000 per year into a capital improvement program (CIP) account beginning in Year 6 and beyond. The City and the Team will jointly decide on capital improvements for the stadium. In the event of a debt service shortfall the CIP account may be drawn upon to fund shortfalls. The Team will pay operating and maintenance expenses for the new stadium. This Memorandum of Understanding was sent to Ron Barton for review. Mr. Barton responded by letter. In the letter he states that a cash contribution of$4M toward the development of the stadium by the Team is substantial and unusual, particularly at the Class AA level. A private contribution of$4M and up-front capital for development would favorably impact the public financing required for the stadium at the Class AA level. Mr. Barton said he was unaware of any Team participating to • this extent. Also, in the letter,Mr. Barton stated "The City will receive a guaranteed annual lease payment regardless of the financial performance of the Team. This also is positive for the City since the Team is willing to pay the City annual guaranteed payments as opposed to,for example, payments based on a percentage of gross revenues or net operating income. The City is assured a set annual revenue stream. The City does not incur any financial risk in its rent stream associated with the operation and financial performance of the Team. In addition,the early year rent stream compares favorably to other Class AA teams." "The lease payments to the City are largest in the beginning of the lease: • $500,000 in Year 1 and decrease each year$100,000 until Year 6 when annual payments will be $15,000 through Year 20. This payment scenario is also unusual and favorable for the City. The ability to front load the lease revenue for the first five years while receiving up-front capital contributions for construction is to the City's benefit as well." 213 June 11, 1998 "The City will begin making annual payments of$100,000 into a CIP account starting in Year 5 and continuing for the life of the lease. It is anticipated that this annual payment will be funded from a combination of the lease payments and any excess hotel/motel tax revenue. The City currently anticipates a cash balance build up • will be available at this juncture. It is important to note that the City is protected by agreeing to fund the reserve for capital improvements for the stadium and at the same time designating this reserve fund as a safety net in the event of a shortfall for debt repayment. The City may wish to evaluate the merit of placing a cap on this particular reserve fund and alert to ensure some maximum amount. We will be looking at that." In Mr. Barton s overall opinion, the terms that were presented for his review appeared to be fair to the City. "Items such as the$4M private investment,front loaded lease payments and no financial responsibility for the City regarding operations of the stadium are all somewhat unusual and favorable to the City." This is the opinion of KPMG Pete Marwick. Mr. Bennett asked Steve Sheets to explain the Memorandum of Understanding. • Mr. Sheets asked that people understand that this is not an agreement,it is not a contract, and it is not a document that can be enforced in court. This document sets out in two parts of understanding where negotiations stand today and a"gentlemen's agreement" as to what the final document will look like. Paragraph A: Addresses contract to acquire the site. Paragraph B: Addresses hotel occupancy tax study. The City agreed to enter into an agreement with ERA to investigate the current and future supply of hotel rooms. Phase 1 of this study has been completed. Phase 2 is the part of the study that will go into the official statement for the sale of the bonds. • Paragraph C: Addresses design of the facility. The City has begun discussions with HOK and will continue to work with HOK to determine the cost estimates and preliminary design of the facility. This paragraph also addresses related amenities. Paragraph D: Addresses financing for the facility. The City with the assistance of its financial advisor,First Southwest Company,will begin evaluating the financing of the facility. "Under no circumstances will the City consider financing the facility with 214 June 11, 1998 property taxes or sales tax." The only sources of funds under consideration for financing the facility are hotel occupancy tax revenues,up-front contributions from RSR, and the facility lease payment. RSR's Intent: Paragraph A: RSR has looked at the site and they agree the site appears to be • suitable and acceptable. Paragraph B: RSR agree that HOK has the experience and expertise to design the facility,but if another architect is chosen, they will not unreasonably withhold its approval of the substitute architect. Paragraph C: RSR agrees with and understands the City's determination to not use property tax or sales tax for the financing of the facility. Paragraph D: RSR has previously entered into an agreement to acquire majority ownership of the Jackson Generals. (Since this Memorandum was first drafted, RSR has now closed the transaction and RSR has now acquired majority ownership of the Jackson Generals. They have agreed_to move the Team to Round Rock and use the • facility to play in starting in the Year 2000.) Paragraph E: States that Nolan Ryan was a major consideration for the City to consider this proposal and the City anticipates that Mr. Ryan will continue to be a major part of the ownership interest of this Team. Any sale of Nolan Ryan's interest will be subject to the prior approval of the City which will not be unreasonably withheld. Finally,the purpose of this document: The City and_RSR understand and acknowledge that this Memorandum of Understanding does not in any way obligate either party in any way. Councilman Hairston asked several questions concerning contract technicalities, ,vry bAtzoro I ,�C,c D, hk Zr)"ap6 contract wording, and funding issue)kthat Steve Sheets and David Kautz addressed. • um%4, � ' rj , The staff presentation was concluded. pC�tA Reid Ryan,RSR Group,was invited to address the Council by Bob Bennett. Mr. Ryan explained that his group will bring to Round Rock a Double A Team,which is in the Texas League and affiliated with the Houston Astros. These players will be Houston Astro players who are working their way up to the Major League. 215 June 11, 1998 Mr. Ryan commented that he felt baseball will bring affordable family entertainment and give people a chance to get out with their families at night. He talked about the type of interaction families and friends shared at baseball games and how the atmosphere would be like a county fair. He said an increased quality of life • will be brought to the community that will make other cities envious. The team will bring a sense of community and civic pride. There will be approximately 150 jobs for high school kids at the facility and job opportunities for other citizens. Mr. Ryan said they also intend to employ college interns who have aspirations to get into the sports field. He shared his personal experiences growing up in an atmosphere similar to what he and family want to create in Round Rock. He talked about the advantages of having a convention center integrated with the baseball facility. Another point of interest to be incorporated with the facility is a baseball museum. Mr. Ryan introduced Mike Thiesen who talked about the economic benefits of the baseball project and the unique financing arrangement. Mr. Thiesen pointed out that stadium site is currently a piece of farm property • that brings about$5,000 a year to the City in tax revenue. This property will be turned into an"economic engine' that will generate 18,500 hotel room nights a year. The projected tax revenue is approximately $74,000/yr. Revenue associated with the ballpark for ticket sales and concessions is projected to be about$80,000/yr. Overall projected tax revenues related strictly to baseball functions are estimated at$200,000- $250,000/yr. Councilman Hairston asked Mr. Thiesen what the Team should expect in profits. Mr. Thiesen explained that without all the final numbers being available, it was difficult to be exact,but a profit of$250,00 to $300,000/yr. would not be unrealistic. Councilman Stluka asked Mr. Ryan if he had any idea how many requests they • have had so far for season tickets on the internet. Mr. Ryan said there have been approximately 900 hits on the website so far. Mr. Ryan urged Council to support this project because this is a chance for Round Rock to build a stadium complex, increase the quality of life for its citizens,bring baseball back to Central Texas,bring a much needed "facility for the community, and 216 June 11, 1998 also create economic development. He said he did not think the Council will be able to find a group that will be more community minded because they rely on the community for success. His group will be setting up a foundation for scholarships for kids who want to attend college. Mr. Ryan said his is working with United Way on the "Home Team Advantage Program'. They will be raising money to build playgrounds in the • community, refurbish the Senior Center, delivery for Meals on Wheels program. Mr. Ryan closed his presentation asking the Council for their support. Mayor Culpepper talked about his experience meeting the Ryans and the Sanders and the respect and admiration he holds for them. PUBLIC HEARINGS: 11.A1. Consider public testimony concerning amending Planned Unit Development (PUD) No. 9 (Rock Springs) y removing the MF Multifamily components. The PUD agreement primarily 1) limits the allowable C-1 uses, prohibiting such uses as sexually oriented businesses, portable building sales, amusement parks, and flea markets; 2) maintains the landscaping requirements and • screening requirements to protect the single family neighborhood to the north and provide for a consistent landscaped buffer along S. Mays Street; and 3) maintains the drainage and detention requirements that will adequately address the impacts from new development to the properties to the north. The Planning and Zoning Commission unanimously recommended this PUD amendment at their May 20, 1998 meeting. Staff Resource Person: Joe Vining,Planning Director. Mayor Culpepper opened the public hearing. There was no testimony and the hearing was closed. 11.A.2. Consider public testimony concerning adopting original zoning of Planned Unit Development(PUD) No. 4 on 84.7510 acres of land (Pfluger/Knebel • Ranch: Forest Creek extension) This is the companion original zoning to accompany the annexation being considered on this agenda. This tract of land is an extension of the existing Forest Creek Development and PUD. On May 20, 1998 the Planning and Zoning.Commission recommended this zoning. Staff Resource Person: Joe Vining, 217 June 11, 1998 Planning Director. Mr. Vining said this annexation takes on all the aspects of the Forest Creek PUD that are in place. Mayor Culpepper opened the public hearing. There was no testimony and the hearing was closed. • 11.A.3. Consider public testimony concerning rezoning 18.597 acres of land from MF (Multifamily) to TF Two-Family). (Westchester Park Subdivision Tracts This zoning change conforms to the 1990 General Plan. On May 20, 1998 the Planning and Zoning Commission recommended approval of this zoning change. Staff Resource Person: Joe Vining,Planning Director. Mayor Culpepper said the Council has preferred to see multifamily instead of duplexes over the years because of the ownership issues. Jim Stendebach,representing the owners, explained that there will be deed restrictions,front lawn maintenance,and individual ownership of each side. He requested Council to give first reading only and asked that the second reading be • considered at the July 9, 1998 Council meeting. Councilman Stewart requested the price range of the units. Mr. Stendebach guessed that the range would be in the mid $70,000's. Mayor Culpepper opened the public hearing. There was no testimony and the hearing was closed. 11.A.4. Consider public testimony concerning adopting original zoning of District TF (Two-Family) on .896 acres of land. (Hassibi Tracts This is the companion zoning to accompany the annexation being considered on this agenda. On May 20, 1998 the Planning and Zoning Commission recommended this original zoning district. Staff Resource Person: Joe Vining, Planning Director. Mr. Vining explained that in order to • make the previous tract (Westchester) whole,the developer had to purchase this sliver of land. Mayor Culpepper opened the public hearing. There was no testimony and the hearing was closed. 11.A.5. Consider public testimony concerning designated Lot 2 of the Replat of Lot 2A of the replat of Block"C" Crystal Park as Reinvestment Zone No. 22 for 218 June 11, 1998 commercial/industrial tax abatement. The purpose of creating this reinvestment zone is to facilitate the construction of 120,000 square feet of office and manufacturing facility q g for Trend Technology, Inc. This corporation will bring approximately 250 jobs into the community. The details outlining the tax abatement agreement will be presented at the meeting. Applicant: Opus South Corporation. Agent: Steven Chilton,Sr. Real Estate • Manager. Staff Resource Persom Joe Vining,Planning Director. Mr. Vining said this is being done to welcome a new industry to Round Rock. Phil Brewer explained that this is a project that the Chamber's Economic Development Committee began working in November. Trend Technologies is a support industry for Dell Computer in Round Rock and Compaq in Houston. The facility is being built by Opus South and will be leased to Trend. Mr. John'Beard,who will be the plant manager for the Round Rock facility and Mark Brocious,the Vice President of Trend's world wide operations, described the product they produce which is the casing for computer hard drives. This production requires a very highly skilled work force and Trend will take low skilled persons and • train them to be proficient. Mayor Culpepper opened the public hearing. There was no testimony and the hearing was closed. ORDINANCES: 12.A.1. Consider an ordinance designating Lot 2 of the Replat of Lot 2A of the replat of Block"C" Crystal Park as Reinvestment Zone No. 22 for commercial / industrial tax abatement. (First Reading) The purpose of creating this reinvestment zone is to facilitate the construction of 120,000 square feet of office and manufacturing facility. The details outlining the tax abatement agreement will be presented at the meeting. The second reading of the ordinance may be dispensed with the unanimous • consent of the Council. Applicant: Opus South Corporation. Agent: Steven Chilton,Sr. Real Estate Manager. Staff Resource Person: Joe Vining,Planning Director. Mr. Vining told Council that the resolution concerning the tax abatement agreement will be on the agenda at a later date. The caption of the ordinance read as follows. - _ June 11, 1998 219 ORDINANCE NO. AN ORDINANCE DESIGNATING LOT 2 OF THE REPLAT OF LOT 2A OF THE REPLAT OF BLOCK "C, CRYSTAL PARK, IN ROUND ROCK, WILLIAMSON COUNTY, TEXAS, AS REINVESTMENT ZONE NO. 22 FOR COMMERCIAL/INDUSTRIAL TAX ABATEMENT, CITY OF ROUND ROCK, TEXAS, ESTABLISHING THE BOUNDARIES THEREOF AND OTHER MATTERS RELATING THERETO. • MOTION: Councilman Joseph moved to approve the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of • the ordinance with the unanimous consent of all the Councilmembers present. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. 12.A.2. Consider an ordinance amending Planned Unit Development(PUD) No. • 9 (Rock Springs) by removing the MF (Multifamily) components. (First Reading) The Planning and Zoning Commission unanimously recommended this PUD amendment at their May 20, 1998 meeting. Second reading may be dispensed with the unanimous consent of the Council. Applicant: Mike Bishop and Jeff Drinkard Agent: Terry Hagood, Fisher Hagood. Staff Resource Person: Joe Vining,Planning Director. There were no questions or discussion concerning the ordinance. The caption of the ordinance read as follows. ORDINANCE NO. 220 June 11, 1998 AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO AMEND PLANNED UNIT DEVELOPMENT NO. 9 BY DELETING EXHIBIT "B", THE AGREEMENT AND DEVELOPMENT PLAN FOR SAID PLANNED UNIT DEVELOPMENT NO. 9, AND SUBSTITUTING A NEW EXHIBIT "B"; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. • MOTION: Councilman Joseph moved to approve the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Mayor • Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. 12.A.3. Consider an ordinance annexing 84.7510 acres of land locally known as the Pfluger-Knebel Ranch located north of the Forest Creek Planned Unit Development (PUD). (First Reading) This parcel will create an extension of the existing Forest Creek • Development PUD. Second reading may be dispensed with the unanimous consent of the Council. Agent: James Kerby. Staff Resource Person: Joe Vining,Planning Director. The caption of the ordinance read as follows. ORDINANCE NO. AN ORDINANCE ANNEXING ADJACENT AND CONTIGUOUS TERRITORY TO THE CITY OF ROUND ROCK, TEXAS, TO WIT: 84.751 ACRES OF LAND OUT OF THE E. W. MATTHEWS SURVEY, ABSTRACT NO. 449, IN ROUND ROCK, 221 June 11, 1998 WILLIAMSON COUNTY, TEXAS; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN SATISFIED; PROVIDING THAT SUCH AREA SHALL BECOME A PART OF THE CITY AND THAT THE OWNERS AND INHABITANTS THEREOF SHALL BE ENTITLED TO THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND TO BE HEREINAFTER ADOPTED; PROVIDING FOR A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING • ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to approve the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of • the ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. 12.A.4. Consider an ordinance to adopt original zoning of Planned Unit Development (PUD) No. 4. on 84.7510 acres of land. (Pfluger/ Knebel Ranch: Forest • Creek extension) (First Readingl The Planning and Zoning Commission unanimously recommended this original zoning request at their May 20, 1998 meeting. Second reading may be dispensed with the unanimous consent of the Council. Applicant: Pfluger-Knebel Ranch Partnership. Agent: Russell Parker. Staff Resource Person: Joe Vining, Planning Director. There were no questions or comments concerning the ordinance. The caption of the ordinance read as follows. ORDINANCE NO. 222 June 11, 1998 AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (19.95 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO ZONE 84.751 ACRES OF LAND OUT OF THE E. W. MATTHEWS SURVEY, ABSTRACT NO. 449, IN ROUND ROCK, WILLIAMSON COUNTY, TEXAS, AS INCLUDED WITHIN PLANNED UNIT DEVELOPMENT NO. 4. MOTION: Councilman Joseph moved to approve the ordinance. Councilman • Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-tem Palmer seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. 12.A.5. Consider an ordinance to rezone 18.597 acres of land from MF (Multifamily) to TF (Two-Family). (Westchester Park Subdivision tract) (First Reading) The Planning and Zoning Commission unanimously recommended this zoning change at their May 20, 1998 meeting. The owner's representative,Jim Stendebach,requested two separate readings of this ordinance. Applicant: James R. Cruise. Agent: • Stendebach&Associates,Inc. Staff Resource Person: Joe Vining,Planning Director. Mr. Vining told Council that the applicant requested first reading only at this time. The caption of the ordinance read as follows. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS 223 June 11, 1998 AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE 18.597 ACRES OF LAND OUT OF THE T. F. ROWE SURVEY, ABSTRACT NO. 810, AND THE SAMUEL JENKINS SURVEY, ABSTRACT NO. 347, ROUND ROCK, WILLIAMSON AND TRAVIS COUNTIES, TEXAS, FROM DISTRICT MF (MULTI-FAMILY) TO DISTRICT TF (TWO-FAMILY). MOTION: Councilman Joseph moved to approve first reading only of the • ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. 12.A.6. Consider an ordinance annexing .896 acres located on the south side of High Country Boulevard. (Hassibi Tract (Voluntary) (First Readingl This tract of land is a portion of the future development site of the proposed Westchester Park Subdivision. Public hearings concerning this annexation were held on May 12 and May • 14, 1998. Second reading may be dispensed with the unanimous consent of the Council. Applicant: Mike Hassibi,President, Alborz Corp. Agent: Jim Stendebach. Staff Resource Person: Joe Vining,Planning Director. There were no additional comments or questions concerning the ordinance. The caption of the ordinance read as follows. ORDINANCE NO. AN ORDINANCE ANNEXING ADJACENT AND CONTIGUOUS TERRITORY TO THE CITY OF ROUND ROCK, TEXAS, TO WIT: .896 ACRES OF LAND OUT OF THE T. F. ROWE SURVEY, ABSTRACT NO. 810, IN ROUND ROCK, WILLIAMSON COUNTY, TEXAS; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN SATISFIED; PROVIDING THAT SUCH AREA SHALL BECOME A PART OF THE CITY AND THAT THE OWNERS AND INHABITANTS THEREOF SHALL BE ENTITLED TO THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND TO BE HEREINAFTER, ADOPTED; PROVIDING FOR A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE; PROVIDING FOR A SAVINGS • CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to approve the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer 224 June 11, 1998 Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. , MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers resent. Mayor • P Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. 12.A.7. Consider an ordinance to adopt original zoning of District TF (Two- Family) on .896 acres of land, application no. 98-5110. (Hassibi Traco (First Reading) The Planning and Zoning Commission unanimously recommended this original zoning • request at their May 20, 1998 meeting. Second reading may be dispensed with the unanimous consent of the Council. Applicant: Mike Hassibi. Agent: Stendebach& Associates, Inc. Staff Resource Person: Joe Vining,Planning Director. Mr. Vining advised Council that both readings could be done on this tract. The caption of the ordinance read as follows. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO ZONE .896 ACRES OF LAND OUT OF THE T. F. ROWE SURVEY, ABSTRACT NO. 810, IN ROUND ROCK,WILLIAMSON COUNTY,TEXAS, AS DISTRICT TF (TWO-FAMILY). MOTION: Councilman Joseph moved to approve the ordinance. Councilman Stewart seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper" Noes: None 225 June 11, 1998 Absent: Councilwoman Chavez MOTION: The motion carried unanimously. MOTION: Mayor Pro-tem Palmer moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. 12.A.8. Consider an ordinance for a partial tax exemption for historically significant sites. (First Reading) The HPC recommended approval on May 19,1998. All applications meet the criteria for preservation and maintenance of Section 11.419(7) of the City of Round Rock Zoning Ordinance. Second reading may be dispensed with the unanimous consent of the Council. Applicant: Individual Property Owners. Agent: City of Round Rock. Staff Resource Person: Joe Vining,Planning Director. This the annual presentation for historic properties. Most properties are located in the downtown area. Councilman Stewart asked if there were any new additions to the list. The list is the same,but next year there will be a couple new properties added. The caption of the ordinance read as follows. ORDINANCE NO. AN ORDINANCE GRANTING A PARTIAL EXEMPTION FROM AD VALOREM TAXES FOR CERTAIN QUALIFIED HISTORICALLY SIGNIFICANT PROPERTIES LOCATED WITHIN THE CITY LIMITS OF ROUND ROCK,TEXAS; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Mayor Pro-tem Palmer moved to approve the ordinance. Councilman Joseph seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: ry'` None 226 June 11, 1998 Absent: Councilwoman Chavez MOTION: The motion carried unanimously. MOTION: Councilman Stluka moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembersp resent Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. 12.B.1. Consider an ordinance concerning the installation of stop signs on Bradley Lane at its intersection with Sunrise Road, on Buckley Lane at its intersections with Bradley Lane and Tester Farms Road, on Lucy Street at its intersection with Tester Farms Road, and Tester Farms Road at its intersection with Sunrise Road (Second Reading) (The first reading of the ordinance was approved on May 28, 1998.) These are OF new intersections for a subdivision recently accepted by the City of Round Rock. Staff recommends approval of this ordinance. This ordinance requires two separate readings. Staff Resource Person: Jim Nuse,Public Works Director. There have been no changes since the first reading. The caption of the ordinance read as follows. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION OSF BRADLEY LANE AND SUNRISE ROAD, BUCKLEY LANE AND BRADLEY LANE, BUCKLEY LANE AND JESTER, FARMS ROAD, LUCY STREET AND JESTER FARMS ROAD, JESTER FARMS ROAD AND SUNRISE ROAD AS STOP INTERSECTIONS; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RSOLUTIONS. • MOTION: Councilman Joseph moved to approve the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer 227 June 11, 1998 Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. 12.B.2. Consider an ordinance designating the intersection of Hawthorn Lane and Mimosa Trail as an All-way stop intersection. (Second Reading] (The first reading of the ordinance was approved on May 28, 1998.) Staff received requests from citizens for the intersection of Hawthorn Lane and Mimosa Trail to be designated and signed as an All-Way Stop intersection. Staff has completed evaluation of the intersection and agrees that it should become an All-Way Stop intersection. Staff recommends approval of this ordinance. This ordinance requires two readings. Staff Resource Person: Jim Nuse,Public Works Director. Mr. Nuse explained that this is a request from the neighborhood and staff recommends approval of the ordinance. The caption of the ordinance read as follows. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION OF HAWTHORNE LANE AND MIMOSA TRAIL AS A FOUR-WAY STOP INTERSECTION; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINACNES AND RESOLUTIONS. MOTION: Councilman Joseph moved to approve the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. 12.B.3. Consider an ordinance designating the intersection of Forest Ridge Drive and Senna Ridge as an All-way stop intersection. (Second Readingl (The first reading of the ordinance was approved on May 28, 1998.) Staff received requests from citizens for the intersection of Forest Ridge Drive and Senna Ridge to be designated and signed as 228 June 11, 1998 an All-Way Stop intersection. Staff has completed evaluation of the intersection and agrees that it should become an All-Way Stop intersection. Staff recommends approval of this ordinance. This ordinance requires two separate readings. Staff Resource Person: Jim Nuse,Public Works Director. The caption of the ordinance read as follows. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION OF FOREST RIDGE DRIVE AND SENNA RIDGE AS A FOUR-WAY STOP INTERSECTION; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to approve the ordinance. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. 12.B.4. Consider an ordinance authorizing the placement of stop signs at the following street intersections: on Lakeside Loop at Settlement Drive, on Lakeside Loop, at Gulf Way, on Perch Trail at Gulf Way, on Perch Trail at Lakeside Loop, on Bass Loop at Perch Trail (North and South intersections), on Bluecat Way at Gulf Way, on Bluecat Way at Lakeside Loop, on Wood Glen Drive at Plantation Drive, on Woodston Drive at Wood Glen Drive (East and West intersections); on Woodston Drive at Kimbrough Drive, and on Brunston Court at Plantation Drive. (First Reading] These are new intersections for subdivisions recently accepted by the City. Staff recommends approval of the ordinance. This lus ordinance requires two separate readings. Staff Resource Person: Jim Nuse, Public Works Director. The caption of the ordinance read as follows. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTIONS OF LAKESIDE LOOP AND SETTLEMENT DRIVE, LAKESIDE LOOP AND GULF WAY, PERCH TRAIL AND GULF WAY, PERCH TRAIL AND 229 June 11, 1998 LAKESIDE LOOP, BASS LOOP AND PERCH TRAIL, BLUECAT WAY AND GULF WAY, BLUECAT WAY AND LAKESIDE LOOP, WOOD GLEN DRIVE AND PLANTATION DRIVE,WOODSTON DRIVE AND KIMBROUGH DRIVE, BRUNSTON COURT AND PLANTATION DRIVE, AND WOODSTON DRIVE AND WOOD GLEN DRIVE AS STOP INTERSECTIONS; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. • MOTION: Councilman Stewart moved to approve first reading of the ordinance. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. RESOLUTIONS: 13.A.1. Consider a resolution authorizingthe e Mayor to execute a Memorandum • Of Understanding between RSR Sports, Inc. and the City of Round Rock concerning the leasing of a multi-purpose facility/stadium. Staff Resource Person: Steve Sheets, City Attorney. There was no further discussion. The resolution read as follows. RESOLUTION NO. WHEREAS, Nolan Ryan, Reid Ryan and Don A. Sanders, the owners of Ryan Sanders Ryan Sports, Inc., ("RSR Sports') have purchased the Jackson Generals, a Class AA Texas League Professional Baseball Franchise, and have announced their intentions to relocate said team to Round Rock, subject to reaching an acceptable agreement with the City for the construction and lease of a stadium facility, and WHEREAS, the City proposes to utilize hotel occupancy tax to construct a multi- purpose stadium facility which will be appropriate for minor league baseball, as well as for other purposes, and WHEREAS, the RSR Sports and the City wish to set forth their mutual intent and understandings with respect to continuing to negotiate various agreements which will • result in the construction of said facility and the relocation of the baseball team to the City, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Memorandum of Understanding with RSR Sports, a copy of such Memorandum being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government 230 June 11, 1998 Code, as amended, and the Act. RESOLVED this 11th day of June, 1998. CHARLES CULPEPPER,Mayor Ci of Round Rock Texas City , ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: Councilman Hairston Absent: Councilwoman Chavez MOTION: The motion carried. 13.A.2. Consider a resolution authorizing the Mayor to execute an agreement with HOK for preliminary design services for a multi-purpose facility/stadium. Staff • Resource Person:Joe Vining,Planning Director. The resolution read as follows. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional services for preliminary design services for a multi-purpose stadium facility, and WHEREAS, Hellmuth, Obata & Kassabaum, Inc. (HOK) has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with HOK, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with HOK for professional services for preliminary design services for a multi-purpose stadium facility, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and • that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 11th day of June, 1998. CHARLES CULPEPPER,Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary 231 June 11, 1998 MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Stewart Mayor Pro-tem Palmer • Councilman Joseph Mayor Culpepper Noes: Councilman Hairston Absent: Councilwoman Chavez MOTION: The motion carried. 13.A.3. Consider a resolution authorizing the Mayor to execute an agreement with TETCO for geotechnical services for the multi-purpose facility/stadium. These services will provide the basis for the structural design of the building foundation and parking lot design. Staff Resource Person: Jim Nuse,Public Works Director. Mr. Nuse explained that there five soil borings that need to be done in order to accomplish the preliminary design. The cost is $11,250. TETCO has done a lot of work with the City • and staff recommends approval. The resolution read as follows. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional services to provide geotechnical services for the multi-purpose stadium facility, and WHEREAS, TETCO has submitted an agreement to provide said geotechnical services, and WHEREAS, the City Council desires to enter into said agreement with TETCO, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with TETCO for geotechnical services for said facility, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 11th day of June,1998. CHARLES CULPEPPER,Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary 232 June 11, 1998 MOTION: Councilman Stewart moved to approve the resolution. Mayor Pro- tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph • Mayor Culpepper Noes: Councilman Hairston Absent: Councilwoman Chavez MOTION: The motion carried. 13.A.4. Consider a resolution authorizing the Mayor to execute a contract with T.D. Wilson and Associates for professional services to conduct planning and design workshops. These workshops will be the major public participation component for revising the 1990 General Plan. Staff recommends approval of the resolution. Applicant: J. D. Wilson and Associates. Agent: City of Round Rock. Staff Resource Person: Joe Vining,Planning Director. This is the consultant that is going to work with all the citizens in the General Plan Workshops. Staff recommends approval of the resolution. The resolution read as follows. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional services for the purpose of conducting planning and design workshops, and WHEREAS, J. D. Wilson & Associates has submitted an agreement-to provide said services, and WHEREAS, the City Council desires to enter into said agreement with J. D. Wilson&Associates, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with J. D. Wilson & Associates for the purpose of conducting planning and design workshops, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 11th day of June, 1998. CHARLES CULPEPPER,Mayor City of Round Rock,Texas ATTEST: 233 June 11, 1998 JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston •' Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. 13.B.1. Consider a resolution abandoning an existing 25 foot drainage easement on the north lot lines of Lots 12-28 Mesa Ridge,Section 9, Block Q. Due to construction by the Round Rock Independent School District this drainage easement is no longer required. It is replaced by a public utility easement to cover a waterline. The residents will now be able to fence the public utility easement. Staff Resource Person: Jim Nuse, Public Works Director. Mr. Nuse explained that seventeen lots are affected by this drainage easement. The schools were built to the north and the drainage was moved to the school site...-This allows the property owners to reclaim 15' of the 25' area. Easements have been signed by all the residents for a waterline. Staff recommends approval. The resolution read as follows. RESOLUTION NO. WHEREAS, the following is a "Resolution of Abandonment of Dedication of Land No Longer Needed for Public Use," and WHEREAS, the City of Round Rock has determined that a drainage easement comprising the most northerly twenty-five (25) feet of Lots 12-28, Block "Q", Mesa Ridge Section 9, is no longer needed for public purposes,and WHEREAS, such drainage easement is more particularly described as follows, • to-wit: BEING THE MOST NORTHERLY TWENTY-FIVE (25) FEET OF LOTS 12-28, BLOCK "Q", MESA RIDGE SECTION 9, AN ADDITION TO THE CITY OF ROUND ROCK, WILLIAMSON COUNTY, TEXAS, ACCORDING TO THE MAP OR PLAT THEREOF RECORDED IN CABINET "E", SLIDE 174, PLAT RECORDS OF WILLIAMSON COUNTY, AND BEING MORE PARTICULARLY DESCRIBED BY METES AND BOUNDS AS FOLLOWS,TO-WIT: BEGINNING at the northwest corner of Lot 27, Block "Q", Mesa Ridge Section 9, said point being in the east line of Sunrise Road; THENCE N 89°39' 45' E a distance of 1080.78 feet with the north line 234 June 11, 1998 of Mesa Ridge Section 9 to the northeast corner thereof, said point being the north corner of Lot 13, Block "Q" and the north corner of Lot 12, Block"Q"; THENCE S 0° 20' 00' E a distance of 25.00 feet with the east line of Lot 12, Block"Q" to the southeast corner hereof; THENCE S 890 39' 45' W a distance of 1080.86 feet, parallel with and 25.00 feet south of the north line of Block "Q", crossing Lots 12-28, to the southwest corner hereof in the east line of Sunrise road; THENCE N 0° 08' 45' W a distance of 25.00 feet with the east line of Sunrise Road and the west line of Lot 28, Block "Q", to the Place of Beginning,containing 27,020 square feet of land. WHEREAS, the City Council desires to abandon the dedication of such drainage easement for public use,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the dedication of such above-described drainage easement for public use be, and by this Resolution it is, abandoned. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 11th day of June, 1998. CHARLES CULPEPPER, Mayor City of Round Rock,Texas ATTEST: JOANNE LAND City tY Secretar Y MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro- tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. 13.B.2. Consider a resolution authorizing the Mayor to execute an additional • services authorization to the Baker-Aicklen&Associates,Inc. en 'ngi eering services agreement for the Lee and Summit Street project. This authorization is for$1,650.00 which makes the current total for engineering services at$148,715.00. This authorization provides for architectural design concepts for the bridge at Brushy Creek. Staff recommends approval. Staff Resource Person: Jim Nuse, Public Works Director. Mr 235 June 11, 1998 Nuse explained that the residents requested staff to evaluate the bridge that goes through Memorial Park. The resolution read as follows. RESOLUTION NO. WHEREAS the City of Round Rock on February 13 1997 entered into an agreement for engineering services ("Agreement") with Baker-Aicklen & Associates, Inc. for the Vista Lane,Lee Street and Summit Street Road Improvements, and WHEREAS, Baker-Aicklen & Associates, Inc. has submitted an Additional Services Authorization to the Agreement to provide for architectural design concepts for the bridge at Brushy Creek, and WHEREAS, the City Council desires to approve said Authorization with Baker- Aicklen& Associates, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Additional Services Authorization with Baker-Aicklen & Associates, Inc., to provide for architectural design concepts for the bridge at Brushy Creek, a copy of said Authorization being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 11th day of June,1998. CHARLES CULPEPPER, Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. 13.B.3. Consider a resolution authorizing the Mayor to execute a document to sell a 0.60 foot by 67.60 foot strip of land to Stephen Dillinger. This land is south of Round Rock Avenue and will settle an encroachment by the existing building. Staff 236 June 11, 1998 Resource Person: Jim Nuse, Public Works Director. The value of this land is $608.25 and staff recommends the sale. The resolution read as follows. RESOLUTION NO. WHEREAS, it was recently discovered that certain improvements on the property located at the southwest corner of the intersection of Mays Drive and Main Street encroach upon the Ci right-of-way on Main Street; and 1' City g Y WHEREAS, the owner desires to resolve thisroblem b acquiring a small tract 1' Y acq g totaling 40.55 sq. ft. and lying within the City right-of-way on Main Street, said tract being described in Exhibit "A", attached hereto and incorporated herein; and WHEREAS, Section 272.001 of the Local Government Code, V.A.T.S., allows a city to convey small strips of land without following the normal notice and bidding procedures; and WHEREAS, Appraiser Larry W. Riddell, has estimated the fair market value of the property described in Exhibit "A" to be $608.25;Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf.of the City all documents necessary for the conveyance by special warranty deed of the real property described in Exhibit "A" herein in consideration of$608.25. RESOLVED this 11th day of June, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND,City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro- tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. 13.B.4. Consider a resolution authorizing the Mayor to execute a contract with • HDR Engineering,Inc. for engineering services for the water system improvements as described in the Preliminary Engineering Report dated, May 13,1998. The system improvements encompass,in general, the combining.of pressure plane (PP) 863, into PP890 which includes approximately 2200 L.F. of water pipeline and demolition of the Tower Drive tank. The services also include the development of bidding documents for 237 June 11, 1998 three (3) new water storage tanks. The tanks are located at High Country (PP971) and Chisholm Valley (PP971) and near the existing S81 standpipe for a tank to service PP890. The engineering improvements shall involve the addition of two (2) pump stations to supply water to PP971 and PP924. Staff Resource Person: Jim Nuse,Public Works Director. Mr. Nuse explained that Contract 2 is a pumping station that goes to High Country and Contract 3 is the ground storage tank demolition of the Tower Drive tank. The total cost is $5.8M,the engineering fee is$534,000 and staff recommends entering into the agreement. Mayor Pro-tem Palmer asked Mr. Nuse to clarify the Tower Drive tower status. Mr. Nuse said the Tower Drive tower will be removed and relocated. Councilman Hairston told Mr. Nuse that he had complaints from the residents of Chisholm Valley about water running into their backyards last year when the water tank was being worked on. This created an erosion problem. Mr. Nuse asked for the names and addresses of the affected residents so he could contact them about the problem. Councilman Stluka disclosed that he is engaged as a consultant for some contractual work for HDR. The resolution read as follows. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain engineering services for water system improvements, and WHEREAS, HDR Engineering Inc. has submitted a contract to provide said services, and WHEREAS, the City Council desires to enter into said contract with HDR Engineering Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with HDR Engineering Inc., for water system improvements, a copy of • said contract being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 11th day of June,1998. CHARLES CULPEPPER, Mayor City of Round Rock,Texas ATTEST: 238 June 11, 1998 JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro- tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. 13.B.5. Consider a resolution authorizing the City Manager to execute a Purchase Order to Deck Construction for a 420 foot valley gutter. The valley gutter will be installed in the detention pond at St. Williams and McNeil Road to connect drainage patterns and ease maintenance. Three quotes were received for this project. Staff Resource Person:Jim Nuse,Public Works Director. This gutter will create a flow line that will allow for easier maintenance of the pond. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has a need for a 420 foot valley gutter to be installed in the detention pond at St. Williams and McNeil Road, and WHEREAS, pursuant to Section 252.021(a) of the Local Government Code, bids were not required since the cost will be less than$15,000, and WHEREAS, Deck Construction has submitted a proposal to provide said valley gutter, and WHEREAS,the City Council wishes to accept the proposal of Deck Construction, Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the proposal of Deck Construction, is hereby accepted and the City Manager is hereby authorized and directed to issue a purchase order to Deck Construction for a 420 foot valley gutter to be installed in the detention pond at St. Williams and McNeil Road. • The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 11th day of June, 1998. CHARLES CULPEPPER, Mayor City of Round Rock,Texas ATTEST: 239 i' June 11, 1998 JOANNE LAND,City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. 13.C.1. Consider a Resolution Directing The Publication of Notice of Intention to Issue City of Round Rock,Texas Combination Tax and Revenue Certificates of Obligation,Series 1998; Approving The Preliminary Official Statements; Authorizing • Distribution of Such Preliminary Official Statements and Other Matters Related Thereto. The Certificates of Obligation are in the amount of$2,550,000, are repayable from property taxes and will be used to complete construction of the proposed$4.8 million Clay Madsen Recreation Center. Staff Resource Person: David Kautz, Finance Director. Mr. Kautz said this begins the official process for issuing the Certificates of Obligation. The City has applied for bond ratings for these Obligations from Moodys Standards and Poors. Moodys has upgraded the City's bond rating in connection with these Certificates of Obligation from an A-1 to AA-3. This upgrade affects the proposed $8.9M General Obligation Bond issue in process. MOTION: Councilman Stewart moved to approve the resolution. Mayor Pro- tem Palmer seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None 240 June 11, 1998 Absent: Councilwoman Chavez MOTION: The motion carried unanimously. 13.D.1. Consider a resolution authorizingthe he Mayor to execute an agreement modifying the agreement with Spencer Godfrey Architects for the Clay Madsen Recreation Center. The original design contract was based upon a 2.4 million dollar project. The project has been expanded to include an additional gymnasium and a lap • pool and will cost 4.8 million dollars. Staff Resource Person: Sharon Prete,Parks and Recreation Director. Councilman Hairston requested Ms. Prete to include the Advisory Committee inthe design of the lap pool. The resolution read as follows. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract ("Contract") with Spencer Godfrey Architects for architectural services for the design of the Clay Madsen Recreation Center, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Agreement Modifying Written Contract, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Agreement Modifying Written Contract with Spencer Godfrey Architects for architectural services for the design of the Clay Madsen Recreation Center, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all.as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 11th day of June, 1998. CHARLES CULPEPPER,Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro- • tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph 241 June 11, 1998 Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. 13.D.2. Consider a resolution naming the new playscape that will be constructed at Old Settlers Park at Palm Valley in honor of Virg S. Rabb. This item was addressed earlier in the meeting. APPOINTMENTS: 14.A.1. Consider appointment of the Mayor Pro-tem. 14.A.2. Consider 3 appointments to the Ethics Review Commission. 14.A.3. Consider 5 appointments to the Advisory Board for the Arg. 14.A.4. Consider 5 appointments to the Round Rock Industrial Development Board of Directors. 14.A.5. Consider 5 appointments to the Round Rock Health Facilities Board of Directors. • 14.A.6. Consider 1 appointment to the Volunteer Center Liaison. 14.A.7. Consider appointment of the Municipal Tudge and Assistant Tudge. 14.A.8. Consider 5 appointments to the Planning and Zoning Commission. 14.A.9. Consider 3 appointments to the Development Review Board. 14.A.10. Consider 4 appointment to the Historic Preservation Commission. 14.A.11. Consider 2 appointments to the Round Rock Housing Authority. 14.A.12. Consider 3 appointments to the Electrical Examining and Advisory Board. 14.A.13. Consider 4 appointments to the Golf Course Advisory Board. Staff Resource Person: Joanne Land, Assistant City Manager • Mayor Culpepper asked that the appointments be tabled until Councilwoman Chavez was able to participate in the selection process. MOTION: Councilman Stluka moved to table items 14.A.1. through 14.A.13. Councilman Stewart seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart 242 June 11, 1998 Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. • DISBURSEMENTS: 15.A.1. Consider payment of$38,566.59 to Highline Corporation for Human Resources System Implementation,Module License and Software. The current contract price is $181,918.00 and the project is funded from General Operating Budget Revision No. 1. 15.B.1.Consider payment of$21,000.00 to Spencer Godfrey Associates for architectural services associated with the design of the Recreation Center. The current contract price is $290,000.00 and the project is funded from 1996 G. O. Bonds. 15.C.1. Consider payment of$24,311.20 to Baker-Aicklen&Associates, Inc. for engineering services associated with the Greenlawn Boulevard Extension/Greenlawn- IH-35 Interchange. The current contract price is $399,284.52 and the project is funded • from Economic Development Sales Tax. 15.C.2. Consider payment of$43,515.00 to Shroeder Construction CompaLay for Maxsery Wastewater Extension. The current contract price is $51,550.00 and the project is funded from Wastewater System Construction Funds. 15.C.3. Consider payment of$166,397.40 to Chasco Contracting for the Public Works/Vehicle Maintenance Facility. The current contract price is $1,454,182.00 and the project is funded from General Operating Fund Advance to be reimbursed by 1998 G. O. Bonds.. 15.C.4. Consider payment of$142,094.35 to CP Snider Construction Company, Inc. for the Public Library Expansion Project. The current contract price is $2,860,000.00 and the project is funded from 1996 General Obligation Bonds. 15.C.5. Consider payment of$156,913.73 to Chasco Contracting for the Eggers Acres Street Improvements. The current contract price is $909,790.30 and the project is funded from 1996 General Obligation Bonds. 243 June 11, 1998 MOTION: Councilman Joseph moved to approve the disbursements. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilman Joseph Mayor Culpepper Noes: None Absent: Councilwoman Chavez MOTION: The motion carried unanimously. NEW BUSINESS: None CITY MANAGER'S REPORT: None COUNCIL COMMENTS: Councilman Hairston commended a dispatcher of the Round Rock Police Department for her efforts to assist an Round Rock citizen who had been detained in Florence. ADTOURNMENT: There being no further business, the meeting adjourned at 10:40 p.m. ectfully sub ed, J ANNE LAN Assistant City Manager/ ity Secretary 244 June 25, 1998 The Round Rock City Council met in Regular Session on Thursday, June 25, 1998 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper,Mayor Pro-tem Earl Palmer, Councilman Robert Stluka, Councilman Earl M. Hairston, Councilman Rick Stewart, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett,Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session June 11, 1998 Councilman Hairston said that page 46,paragraph 3 of the draft minutes should read as follows: "Councilman Hairston asked several questions concerning contract technicalities, contract wording and funding issues in Section 1 Paragraph D, Section II,Paragraph E and Section III,Paragraph D, Subparagraph 7 that Steve Sheets and David Kautz addressed." MOTION: Councilman Joseph moved to approve the minutes as amended. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: Mayor Culpepper announced that the Planning Department will give a presentation • concerning the Blessing area and other parts of the Consolidated Plan. Those residents that have signed up to address the Council may do so at this time or wait until after the presentation. Mark Gold, 1523 Clearview Loop, said his father-in-law, Jesse Cervantes, and mother-in- law,Angelina Cervantes, asked him to relay their support of the P . .. r,. 245 June 25, 1998 City's plan for the Blessing area. Kenneth Snyder, 4406 North Ridge, said he understands that Northridge Acres is not in Round Rock's extra-territorial jurisdiction(ETJ)but the residents in Northridge Acres need help acquiring water and sewer service. He contacted the Health Department and they will begin • monitoring the water and the health of the residents. Mayor Culpepper noted that Northridge Acres is in Austin's ETJ but there is an"offer on the table"that if the residents pay Capital Recovery Fees they will be allowed to connect to City service. Raul P. Rodriguez, 1109 Lynda Sue, spoke in favor of the City's plan for the Blessing area. He said he felt it would help the neighborhood and improve the streets. PROCLAMATIONS: None PRESENTATIONS: 7.A.1. Presentation concerningthe hey of Round Rock 1998-2002 Consolidated Plan. The Consolidated Plan is a comprehensive planning document that identifies the overall housing and community development needs and lays out the City's strategy to address those needs. The Plan is designed to help coordinate the use of housing and community development • programs and improve citizen involvement in the planning process. The Plan has been available in the Library and the Planning Department for review. The Plan includes the FY 98-99 Action Plan and budget that shows how CDBG funds will be used. Joe Vining,Planning Director,noted that the Plan has five major parts. Those sections are Community Profile which sets up the demographics of the community. It addresses income levels,housing conditions, cost of housing,rental rates, and general information concerning the City. This section also shows that the City has a need to spend funds in certain areas. The second section addresses the 5-year Strategic Plan. It allows staff to set their strategies and what they want to concentrate on for the next five years. The third section, as required by HUD, is to outline the steps that staff has done to • involve the public in the process. The next section is the 1-year Action Plan. This lays out how the $400,000 allocation is proposed to be spent. The last section addresses the Grant Management System. It assures HUD that staff has a good understanding how the money should be spent and to report how it was spent. 246 June 25, 1998 Mr. Vining added that the 5-year Strategic Plan was devised by staff with the help of individuals that represent caregiving activities in Round Rock and Williamson County. He also outlined the following priorities. Strategic Plan Priority 1: Priority 2: Priority 3: Housing Community Development EconomicDevelopment Strategy 1: Strategy 1: Strategy 1: Home Ownership Neighborhood RevitalizationJob creation and Assistance Program Program business support Strategy 2: Strategy 2: Strategy 2: Southwest Round Rock Social Services Support Job skills improvement Strategy Area and education Vining added that another requirement is to show areas that meet income requirements where the funds can be spent. To do this staff used census tracts to determine the areas that meet the income threshold of$40,000 which represents 80% of the median family income for Williamson County and 48% of the families living in the area that makes it eligible. Some of those areas have a large number of rental properties which contributes mainly to the income threshold. • Councilman Stluka asked, "do the people in the affected area,that are on a fixed income, have an impact on them?" Mr. Vining said that is one of the strongest components and a significant factor in this area. Mr. Vining then spoke to the following information: Act ion Plan Project 1 : Project 2: Project 3: Neighborhood Economic Home Ownership Revitalization Opportunities Assistance Program Strategy Program Activity 1: Activity 1: Activity 1: Northeast Staff training in Conduct Neighborhood economic development feasibility study Improvement Process(NIP) and analysis Activity 2: Activity 2: Activity 2: FIdentify Opportunities Establish financial • Eligible Neighbghb orhood NIP with Community institutions as [Development Committee sub-recipients Activity 3: Design and announce grant program NORTHEAST ROUND ROCK NEIGHBORHOOD IMPROVEMENT PROCESS OBJECTIVE: Facilitate the Neighborhood Improvement Process (NIP) for the Round Rock neighborhoods of Mesa Village, Mesa Ridge, and Egger's Acres in six meetings within approximately a three-month timeframe. 247 June 25, 1998 Results of NIP: 1. Streetlight Inventory/Plan 2. Sidewalks Inventory/Plan 3. Parks Inventory 4. Neighborhood Self-Help Guide Book Program Summary • MEETING LOCATIO PURPOSE Staff Preparation N 1: City • Overview of NIP • Map of neighborhood Thur,JAN Council • Introduction to planning staff study area 29 Chambers • Establish schedule • Proposed schedule 7:00 P.M. • Brainstorming • Brainstorming tools 2: City Community Police Programs • Working maps Wed, FEB Council • Overview • Neighborhood issues 11 Chambers • Address neighborhood issues identified during 7:00 P.M. meeting#1 (Jan 29) brainstorming 3: City Planning/Code Enforcement • Draft streetlight and Wed,FEB Council • Overview sidewalk inventories 25 Chambers • Address neighborhood Issues . Neighborhood issues 7:00 P.M. 4: City Transportation/Animal Control • Neighborhood issues Wed,MAR Council • Overview 11 Chambers . Address neighborhood issues 7:00 P.M. 5: City Public Works Department • Streetlight Inventory • Wed,MAR Council • Overview • Sidewalk Inventory 25 Chambers • Address neighborhood Issues • Neighborhood issues 7:00 P.M. • TU Electric Representatives 6: City Parks &Recreation/Wrap-Up • Parks Inventory Wed,APR Council • Overview • Photographs 8 Chambers • Address neighborhood issues • Draft Self-Help guide 7:00 P.M. As of April 23, 1998 FY 1998 CDBG ALLOCATION PLAN Activity Description Location/Target Group Amount Project 1: Neighborhood FY 98: Census Tracts 215.03, $300,000 Revitalization Program 215.01/ FY 99: To be selected from eligible neighborhoods Project 2: Economic Opportunities City-wide/small and $50,000 Strategy microenterprise-businesses, entities providing improved job opportunities for low/mod income residents • Project 3: Home Ownership City-wide/Eligible to low- and $60,000 Assistance Program(HUD limit is moderate-income homebuyers 15% of allocation) TOTALI $410,000 LEVERAGING RESOURCES FOR PROGRAM YEAR FY 1998 yOURCES OF .FiJNDING/INKINDMATCHNMvm FUNDINGCDBG � Ctty GeneralFunct Ca{`" al Im r p p ove ent CATEGORY Notes z � � � Program 248 June 25, 1998 until � �. X a , , . . MW Salaries/Benefits *$59,352 Combination of percentages of FTEs involved in community development program Contracted Services $50,000 $1,066,704 • Chamber of Street/drainage Commerce for improvements in Egger's economic Acres during development Neighborhood Revitalization Program Materials & Supplies *$2,200 Production costs for public meetings, printing, etc. Support to Social $182,900 Service Providers City donations to local caregivers Capital Outlay *$1,166 Partial computer for community development SUBTOTALS ,$410;000 $295,618 $1,066,704 CITY'S FUNDING MATCH ;;$1,362,322 TOT'AL�FY 98 PROGRAM COMMITMENTS , $X;772;322 >. ,. *estimated • Councilman Stluka said that the Plan that Mr. Vining outlined does include the Redevelopment Plan for the Blessing area. It is still an ongoing project and will continue to be an ongoing project so that at whatever point in time that the Council determines that it is ready to go forward with the Blessing Redevelopment Plan it can do so. Councilman Stluka asked if this can be done without waiting until Fiscal Year 1999-2000 when the other funds come in. Mr. Vining said that is correct because staff did not expect to receive funds in October of this year and the key thing is that the Blessing/Southwest area is in the City's 5-year Strategic Plan so it is very much alive and is waiting for all the elements to come together to get the Council's approval to move it into the 1-Year Action Plan. Councilman Stluka said that he received concerns from residents in the Blessing area that if nothing happens tonight or July 9h, it is lost for another year, or forever,but that is not the • case. He added that at the Chisholm Valley Neighborhood Association meeting Ia question that came up was that if the money is not spent in the Blessing area all of it was going to be spent in Egger Acres and why not in the Chisholm Valley area. The reason is that the Northeast Neighborhood has gone through the Neighborhood Improvement Process and can receive CDBG June 25, 1998 Funds. So the Chisholm Valley neighborhood needs to sign up to go through the process to determine their improvement needs. Councilman Joseph asked, "how long will the developer stay on the hook?" Vining said he could not answer that because that was something only the developer can answer. • Councilman Joseph also asked, "will the Planning Department need to increase their staff?" Mr. Vining responded that he does not plan to increase his staff size this year. Mayor Culpepper asked if HUD allowed any of the money to be used for personnel or administration. Vining said they can use up to 16% of the funds for personnel but he would rather put it in"hardware,bricks and mortar first."Mayor Culpepper concluded that staff if staff finds out that additional personnel is needed it doesn't come out of the City's budget but rather the CDBG Fund. Councilman Hairston said it had been reported that one of the highest priorities was the lack of affordable housing for the elderly. He said he didn't see anything about assisting the elderly with the rehabilitation of their houses. The elderly people who own their houses and don't have relatives or safety nets to help them with the rehabilitation of their homes. Vining said the • City took on a pretty ambitious rehabilitation program called Helpears ago. It was very many Y g time consuming and required a lot of work with the architects and engineers. Currently,the Planning Department does not have the necessary staff to administer that type of Program. Councilman Hairston added that, "if that need can be identified that would satisfy my concern for the elderly homeowners who need that type of assistance."He added that he has seen it work where churches have been involved by leveraging HUD funds as well as the Neighborhood Center being involved and it works pretty well. "It is time intensive but it is also very difficult when a home is in need of substantial rehabilitation and not just maintenance issues." Mayor Culpepper said that TU Electric goes out every year and finds projects to help an elderly person or single parent that,..needs assistance in bringing their home up to a higher level. • He added that maybe the City can assist in that type of project. Councilman Hairston added he would like to include the churches and different community groups who are in some way connected with affordable housing who do this type of assistance. Beth Carlile, 2612 Sinclair, said some of the people in the Blessing Mobile Home area are concerned because they have not been contacted individually and a specific deal made with them. "The Round Rock Partners stopped that'a'couple of weeks or so ago when it sounded like 2 .5 0 June 25, 1998 the City Council had `put the brakes on everything.' The developers can't go forward unless there is some decision as to whether the land is going to be annexed because the developers can't afford to go in there and replace the sewer system which is number one with most people." She added, "more mobile homes are coming in all the time so it is overloading a system that is already over • loaded. So if they have a chance to trade something that is old for something that is new that won't require any maintenance for quite some time that sounds like a good deal." Joyce Bailey, 1100 Lynda Sue, spoke in favor of the Blessing Development Plan. She added that"everyone knows that this neighborhood is in desperate need of repair and cleaning up." Ms. Bailey told the Council that last week the Round Rock Police Department and Sheriff's Department identified a gang house down the street from her. She said the area needs this and to reconsider eminent domain. J. Gumaro Rodriguez, 1109 Lynda Sue, said that the development, if it continues to go forward, can help many more than those who might be hurt by it. He expressed his concern with the wastewater system in the Blessing area. He said for the citizens to be eligible to receive relocation assistance money the residents have to be under the threat of thep ower of Eminent • Domain. "That does not mean that you have to use the power of eminent domain."He said most of the neighbors felt that he was working for the City and developers; he clarified that was not true. He said he has never tried to work out a deal for himself and his family. He said he believes that all the residents from the Blessing area stand to benefit from this plan. Mayor Culpepper said the Council can not go in and annex the area without the help of Mr. Watkins or a developer because the subdivision does not have legal streets and the wastewater system is failing. Councilman Hairston informed Mr. Rodriguez that the Council has received e-mails and phone calls to discuss the residents concerns. He added, "annexation is a difficult policy and is the opposite of what most cities do. Normally cities annex areas that are very prosperous and the • people fight it. In this case, the City is looking at annexing an area that needs revitalization. In discussions with the other Councilmembers and staff time and deliberate planning is the only cure right here. As you and the other residents talk and become more informed to make your own decisions, the Councilmembers and staff are discussing and deliberating the issues, the cost and the benefits. Time and deliberate planning will perhaps straighten out these complicated issues. ��. 251 June 25, 1998 It's the needs of the many that outweigh the needs of the one but also the ends never justify the means."Mr. Rodriguez said the residents need to take a realistic view and look all around. He said he has a petition of people who support the Plan and hopes to get more signatures before July 9th. Joyce Rodriguez, 1109 Lynda Sue,read a prepared statement in support of the ke Redevelopment. She asked the Council to "use whatever tools to make it happen." Mona Larson, 801 Martin Avenue, said she attended a meeting where everything was explained concerning the development. She said the development will also improve the drainage in that area. Lyman Larson, 801 Martin Avenue, said the development should go through because it will improve the area. Mr. Tanguma, 2704 Co. Rd. 172, said he has lived on his property since 1955 and spoke against the Redevelopment Plan of the Blessing area because he does not want to be forced off his property. Cheryl Ross, 2612 Blessing Street, said there is nothing preventing Mr. Lewis from selling his property to somebody else that would not consider the HUD assistance. She added that without the HUD assistance she would be required to move her mobile home someplace else at her expense. She said, "if the City decides against the Redevelopment of the Blessing area, is the City prepared to pay my moving expenses when Mr. Lewis sells his property?" Juan Blanco, 1107 Lynda Sue, said he is opposed to having someone come in and force him to sell his land and"eradicate"his home. He said there are a lot of residents that are not signing the petitions because they do not want to move. He said money is not the issue, those people have a lot of memories. Leopaldo Mancha, 1106 Lynda Sue, said he has lived at this address for 21 years and is opposed to the proposed development of the Blessing area and of eminent domain. • Robert Rodriguez, 1109 Lynda Sue, spoke in favor of the plan for the Blessing area. Lyman Larson, 801 Martin Aveune, said he has lived in the Blessing area since 1970 and they do have police protection. Patsy Mancha, 1106 Lynda Sue, said she and her sister have lived on their property for 25 years and she has raised her children with no problems. She expressed her concern that she was being forced to move. 252 June 25, 1998 Danny Roth, said he is a principal in the Southwest Strategies Group, said they will be supplying the relocation expertise to the project. He said, "under the HUD guidelines it's very clear that there are relocation benefits to homeowners, to renters, to people who own their mobile home but rent the land, to people who rent the mobile home and rent the land, to people who own their home and own the land. There are relocation benefits that may include differential in rent in • one spot to the other that accrue if they have a house at one value and needs to be replaced by a house of another value. That include moving cost that include hookups to utilities if they choose to move so there are relocation benefits to everyone who is displaced by a project using federal funds."He added that each case is handled individually. Alisha Carlile, 104 Shady Loop, said her mother is a Blessing resident. She said 100% consensus is not ever going to happen"no matter where you go with this." She said that the residents that are not in support of the project are not out to make a dollar but rather to better their circumstances. Councilman Stluka asked, "How many new mobile homes have been moved into the area since the very first discussion of this redevelopment project has begun?What are the total number of residents that are in the Blessing area that are being impacted; those that are property owners as well as renters?How many of the people has Mr. Watkins actually talked to and has gotten what response from them?" Mayor Culpepper said he would never say that the City washed their hands of the redevelopment project. What he said was we have gotten as far as we can go without using eminent domain and at the time it was not the position of the Council to move forward with eminent domain. There were no further comments concerning this issue. PUBLIC HEARINGS: None ORDINANCES: 9.A.1.- Consider an ordinance authorizing the placement of stop signs at the following • street intersections: on Lakeside Loop at Settlement Drive. on Lakeside Loop at Gulf Way, on Perch Trail at Gulf Way, on Perch Trail at Lakeside Loop, on Bass Loop at Perch Trail (North and South intersections).on Bluecat Way at Gulf Way, on Bluecat Way at Lakeside Loop,on Wood Glen Drive at Plantation Drive. on Woodston Drive at Wood Glen Drive(East and West intersections),on Woodston Drive at Kimbrook Drive, and on Brunston Court at Plantation ., 253 June 25, 1998 Drive. Second Reading) These are new intersections for subdivisions recently accepted by the City. Staff recommends approval of the ordinance. (The first reading of the ordinance was approved on June 11, 1998) There have been no changes since the first reading of the ordinance. Staff Resource Person: Jim Nuse, Public Works Director. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTIONS OF LAKESIDE LOOP AND SETTLEMENT DRIVE, LAKESIDE LOOP AND GULF WAY, PERCH TRAIL AND GULF WAY, PERCH TRAIL AND LAKESIDE LOOP, BASS LOOP AND PERCH TRAIL, BLUECAT WAY AND GULF WAY, BLUECAT WAY AND LAKESIDE LOOP, WOOD GLEN DRIVE AND PLANTATION DRIVE, WOODSTON DRIVE AND KIMBROUGH DRIVE, BRUNSTON COURT AND PLANTATION DRIVE, AND WOODSTON DRIVE AND WOOD GLEN DRIVE AS STOP INTERSECTIONS; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Hairston seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston • Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. RESOLUTIONS: 10.A.1. Consider a resolution authorizing the Mayor to enter into a Contract Amendment No. 1 with Camp Dresser & McKee Inc. for the 1998 Water.Treatment Phase I and Phase II • Miscellaneous Improvements Project. Original scope of work was substantially reduced and engineering fee was lowered from $80,800.00 to $43,950.00 based on-filter media replacements. Staff Resource Person: Jim Nuse,Public Works Director. Mayor Culpepper read the following resolution. RESOLUTION NO. 254 June 25, 1998 WHEREAS, the City of Round Rock has previously entered into an agreement ("Agreement") with Camp Dresser & McKee Inc. for engineering services for Filter Media Replacement and Improvements to the Water Treatment Plan, Phase I and H, and WHEREAS, Camp Dresser & McKee Inc. has submitted Amendment No. 1 to the Agreement to reduce the scope of the project, as more particularly described in the attached Amendment No. 1, and WHEREAS, the City Council desires to enter into said Amendment No. 1 to the Agreement with Camp Dresser&McKee Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OFROUND ROCK, Texas, That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment No. 1 to the Agreement with Camp Dresser & McKee Inc., to reduce scope of the project, as more particularly described in the attached Amendment No. 1. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which.this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of June, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka • Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.A.2. Consider a resolution authorizing the Mayor to execute a contract with Camp, Dresser & McKee Inc. for engineering g_ g s ervices for Water Treatment Plant Improvements • involving changes to existing sludge lagoon system and bidding documents for the chlorine contact disinfection basin. The improvements to the sludge lagoon system were identified under the recently completed Engineering Analysis dated May 8, 1998. The disinfection basin will enhance reliability of the disinfection process, especially for chloramines. The engineering contract is for $143,020.00. The purpose of the Washwater Recovery Facility is to recycle water used to regularly clean the filters; recycling the water conserves water and reduces pumping 255 June 25, 1998 costs; existing lagoons collect sludge, making it impossible to separate clean water from the sludge; and this will be required under the proposed Safe Drinking Water Act (SDWA). Staff Resource Person: Jim Nuse,Public Works Director. Mayor Culpepper read the following resolution. • RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain engineering services for Water Treatment Plant Improvements involving the sludge lagoon system and a disinfection basin, and WHEREAS, Camp Dresser & McKee Inc. has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Camp Dresser & McKee Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Camp Dresser & McKee Inc. for engineering services for Water Treatment Plant Improvements involving the sludge lagoon system and a disinfection basin, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of June, 1998. CHARLES CULPEPPER,Mayor • City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.A.3. Consider a resolution authorizing the Mayor to execute a contract with C C Carlton Construction for The Wilderness Way Drainage Improvement Project Twelve Bids were received on June 2, 1998 with C. C. Carlton Construction submitting the low bid of 256 June 25, 1998 $98,170.00. Staff recommended awarding the contract to C. C. Carlton Construction. The project is funded from the 1996 General Obligation Bond Program. Staff Resource Person: Jim Nuse, Public Works Director. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the Wilderness Way Drainage Improvements project, and WHEREAS, C. C. Carlton Construction has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the base' bid of C. C. Carlton Construction in the amount of$98,170.00,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with C. C. Carlton Construction for the Wilderness Way Drainage Improvements proj ect. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of June, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, Ci Secretary arY MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. 10.A.4. Consider a resolution authorizing the Mayor to.execute a contract with C C Carlton Construction for Texas Avenue Drainage Improvements Project Eight bids were received on June 2, 1998 with C. C. Carlton Construction submitting the low bid of$292,077.00. Staff recommended awarding the contract to C. C. Carlton Construction. The project is funded 257 June 25, 1998 from the 1996 General Obligation Bond Program and Regional Detention fund. Staff Resource Person: Jim Nuse,Public Works Director. Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS, the City of Round Rock has duly advertised for bids for the Texas Avenue Drainage Improvements project, and WHEREAS, C. C. Carlton Construction has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of C. C. Carlton Construction, Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with C. C. Carlton Construction for the Texas Avenue Drainage Improvement project. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of June, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Chavez seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 10.A.5. Consider a resolution authorizing the Mayor to execute Contract Change Order No. 2 to Chasco Contracting, Inc. for the Egger Acres Street and Drainage Improvement Project This change order will provide for miscellaneous street, drainage and wastewater adjustments and the construction involved in converting the water services to the residences from the current 2"water main in the back to the new 6"water mains in the front constructed with the street construction and also for additional work made necessary by field conditions discovered 258 June 25, 1998 during construction. This change order in the amount of$80,934.80 will make the current contract amount$990,725.10. This change order will be funded from water utility revenue funds. Staff Resource Person: Jim Nuse,Public Works Director. Councilman Hairston asked if staff was making a note of the good job that Chasco is doing. Jim Nuse said that staff has a regular meeting with the contractor and conveys the • comments that are being relayed by the residents. He added that the contractor listens to the concerns of the residents, inspectors, and staff and are very responsive,professional, and organized. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract ("Contract") with Chasco Contracting, Inc. for the Egger Acres Street, Drainage, and Waterline Improvements Project, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 2,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 2 to the Contract with Chasco Contracting, Inc. for the Egger Acres Street, Drainage, and Waterline Improvements Project. The City Council hereby finds and declares that written notice of the date, hour,place and • subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of June, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Palmer seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart • Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph p Mayor Culpepper Noes: None 259 June 25, 1998 ACTION: The motion carried unanimously. 10.B.1. Consider a resolution authorizing the Mayor to enter into a contract for publication of official City notices. By Charter, the City is required to enter into a yearly agreement with a publication of general circulation to publish all officially required notices. • Staff recommended the Round Rock Leader. The City currently places all required notices such as public notices, ordinance captions and notice to bidders in the Round Rock Leader. Employment ads and notice to bidders are placed in the Austin American Statesman because of wider circulation. This arrangement works well for all concerned. The staff and the Round Rock Leader have always enjoyed a very professional relationship and worked closely to ensure that all required notices have been published in a timely and proper manner. Staff recommended that the current arrangement continue and the Council enter into an agreement designating the Round Rock Leader as the official publication. Staff Resource Person: Joanne Land, Assistant City Manager. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, Section 13.02 of the Home Rule Charter for the Ci of Round Rock Texas, , provides that the Council shall designate a public newspaper of general circulation in the City as official publication for legal notices, and WHEREAS, the Round Rock Leader is a public newspaper of general circulation in the City, and WHEREAS, the Council is desirous of designating the Round Rock Leader as the official publication of the City,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Round Rock Leader is designated a the official publication of the City and all ordinances,notices and any other matter required to be published shall be published therein, and BE IT FURTHER RESOLVED that the Council hereby authorizes the Mayor to execute a one year contract with the Round Rock Leader to provide the required services at its normal and usual rates, a copy of said contract being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551,.Texas Government Code, as amended, and the Act. RESOLVED this 25th day of June, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stluka moved to approve the resolution. Councilman Hairston seconded the motion. VOTE: Ayes: Councilman Stluka 260 June 25, 1998 Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. Mayor Culpepper noted that Mary Jane Todd could not be at the meeting because she was in San Antonio at the Texas Press Association collecting some awards. 10.B.2. Consider a resolution authorizing a street closing on July 4, 1998 for the Oak Bluff Independence Day parade. The Oak Bluff Home Owners Association has scheduled a neighborhood parade at 10:30 a.m. on Saturday, July 4, 1998,beginning at Meadow Run and Twin Ridge Parkway and continuing to Misty Woods. The non-motorized parade is an annual event. Staff recommended approval. Teresa Kampfe of the Oak Bluff Homeowners Association Social Committee represented the request. Staff Resource Person: Joanne Land, Assistant City • Manager. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the Oak Bluff Homeowners Association has requested that-Twin Ridge Parkway from its intersection with Meadow Run to its intersection with Misty Woods be closed from 10:15 o'clock a.m. until 10:45 o'clock a.m. on July 4, 1998 for an Independence Day parade, and WHEREAS, the Council wishes to grant such request,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS That Twin Ridge Parkway be closed as set out above for an Independence Day parade. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of June, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Stluka seconded the motion. 261 June 25, 1998 VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 10.C.1. Consider a resolution authorizing the Mayor to enter into a contract with Baker- Aicklen for engineering services for Lake Creek Park expansion The contract includes the necessary engineering and bid document preparation required to convert the area to practice and playing fields for youth and adults. Staff Resource Person: Sharon Prete, PARD Director. Mayor Culpepper read the following resolution. RESOLUTION NO. 4 WHEREAS, the City of Round Rock desires to retain engineering services for the Lake Creek Park expansion, and WHEREAS, Baker-Aicklen & Associates, Inc. has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with,Baker-Aicklen & Associates, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement-with Baker-Aicklen & Associates, Inc., for engineering services for the Lake Creek Park expansion, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed,.considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 28th day of May, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Stluka Councilman Hairsori 262 June 25, 1998 Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph p Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. 10.D.1. Consider a resolution approving the issuance by Fern Bluff Municipal Utilitv District of approximately$4,800,000 in Waterworks and Sewer System Combination Unlimited- Tax nlimitedTax and Revenue Bonds, Series 1998. The creation and operation agreement for Fern Bluff MUD requires that the City of Round Rock review and approve bond issues proposed by Fern Bluff MUD because the MUD is in the extraterritorial jurisdiction of Round Rock. These bonds will be repaid by Fern Bluff MUD property taxes and the City of Round Rock is in no way responsible for the debts of the MUD. Staff Resource Person: David Kautz, Finance Director. Mayor Culpepper read the following resolution. RESOLUTION NO. ' WHEREAS, the Cities of Austin and Round Rock have approved that _one certain Assignment of Agreement Concerning Creation and Operation of Fern Bluff Municipal Utility District and Agreement Regarding Wastewater Service (the"Agreement"), and WHEREAS, one of the responsibilities assumed by the City of Round Rock pursuant to the Agreement is the review and approval of bond issues proposed by Fern Bluff MUD, and WHEREAS, Fern Bluff MUD is proposing the issuance of approximately $4,880,000 in Waterworks and Sewer System Combination Unlimited Tax and Revenue Bonds Series 1998, and WHEREAS,based upon the City's review of the Preliminary Official Statement provided by Fern Bluff MUD,the City Council is willing to approve said bond issue,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the issuance by Fern Bluff MUD of approximately $4,880,000 in Waterworks and Sewer System Combination Unlimited Tax and Revenue Bonds Series 1998 is hereby approved. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of June, 1998. CHARLES CULPEPPER, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Stluka seconded the motion. 263 June 25, 1998 VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: I LA.1. Consider appointment of the Mayor Pro-tem. Staff Resource Person: Joanne Land,Assistant City Manager. Mayor Pro-tem Palmer noted that he has served as Mayor Pro- -tem for three years and nominated Councilman Stluka. MOTION: Councilman Stewart moved that Councilman Stluka be appointed as Mayor Pro-tem. Councilman Joseph seconded the motion. • VOTE: Ayes: Councilman Stluka Councilman Hairston Councilman Stewart Mayor Pro-tem Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 11.A.2. Consider 3 appointments to the Ethics Review Commission Staff Resource • Person: Joanne Land, Assistant City Manager. Mayor Culpepper opened the floor for nominations. Dennis Graffious, Frederick Ort, Teke Baker,Rodney Howard, and Russell Gallahan were nominated. MOTION: Councilman Joseph moved that nominations cease. Councilman Palmer seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka 264 June 25, 1998 Councilman Hairston Councilman Stewart Councilman Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. The following are results from the poll of the Council. Dennis Graffious - 5 votes - appointed Frederick Ort - 7 votes - appointed Rodney Howard - 1 vote Russell Gallahan - 2 votes Teke Baker - 6 votes - appointed 11 A 3 Consider 5 appointments to the Advisory Board for the Aging: Staff Resource Person: Joanne Land,Assistant City Manager. • Mayor Culpepper opened the floor for nominations. Lorraine Whitfield, Allen Baca, Jean Murphy, and Robert Wallace were nominated. MOTION: Mayor Pro-tem Stluka moved that nominations cease. Councilwoman Chavez-seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston Councilman Stewart Councilman Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 265 June 25, 1998 MOTION: Councilman Palmer moved to appoint Lorraine Whitfield,Allen Baca, Jean Murphy, and Robert Wallace by acclamation to the Advisory Board for the Aging. Councilman Stewart seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston Councilman Stewart Councilman Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. Mayor Culpepper said that there is still one vacancy on this Board to fill the unexpired term and for staff to advertise the vacant position. 1 LAA. Consider 5 appointments to the Round Rock Industrial Development Board of Directors. Staff Resource Person: Joanne Land, Assistant City Manager. Mayor Culpepper opened the floor for nominations. Martha Chavez, Earl M. Hairston, Jimmy Joseph, Earl Palmer, and Charles Culpepper were nominated. MOTION: Councilman Palmer moved that nominations cease and to appoint Martha Chavez, Earl M. Hairston, Jimmy Joseph,Earl Palmer, and Charles Culpepper to the Round Rock Industrial Development Board of Directors. Councilman Stewart seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston Councilman Stewart Councilman Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 266 June 25, 1998 11.A.5. Consider 5 appointments to the Round Rock Health Facilities Board of Directors. Staff Resource Person: Joanne Land,Assistant City Manager. Mayor Culpepper opened the floor for nominations. Councilwoman Chavez, Mayor Pro- tem.Stluka, Mayor Culpepper, Councilman Hairston, and Councilman Palmer were nominated. MOTION: Councilman Hairston moved that nominations cease and to appoint Martha • Chavez,Robert Stluka, Charles Culpepper, Earl M. Hairston, and Earl Palmer by acclamation to the Round Rock Health Facilities Board of Directors. Councilwoman Chavez seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston Councilman Stewart Councilman Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. 11.A.6. Consider 1 appointment as the City Council Volunteer Center Board Liaison Staff Resource Person: Joanne Land, Assistant City Manager. Mayor Culpepper opened the floor for nominations. Mayor Pro-tem Stluka was nominated. MOTION: Councilman Joseph moved that nominations cease and to appoint Mayor Pro- tem Stluka by acclamation as the City Council Volunteer Center Board Liaison. Councilwoman Chavez seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston • Councilman Stewart Councilman Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper 267 June 25, 1998 Noes: None ACTION: The motion carried unanimously. The Council gave their consensus to have Councilman Hairston as the alternate Volunteer Center Liaison. 1 LA.7. Consider appointment of the Municipal Judge and Assistant Judges. Staff Resource Person: Joanne Land, Assistant City Manager. MOTION: Councilman Stewart moved to appoint Dan McNery as Municipal Judge and Troy L. Voelker and Benjamin H. Bash as alternate judges. Councilman Hairston seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston Councilman Stewart Councilman Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. I LAX Consider 5 appointments to the Planning and Zoning Commission. Staff Resource Person: Joanne Land,Assistant City Manager. Mayor Culpepper opened the floor for nominations. Carrie Pitt, Thomas C. Nielson, Michael Jergins, Peter Drapes and Frank Del Castillo were nominated. MOTION: Councilman Stewart moved that nominations cease and to appoint Carrie Pitt, Thomas C. Nielson,Michael Jergins,Peter Drapes and Frank Del Castillo by acclamation to the Planning and Zoning Commission. Councilman Joseph seconded the motion. • VOTE: Ayes: Mayor Pro-tem Stluka Councilman Stewart Councilman Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper' 266 June 25, 1998 Noes: Councilman Hairston ACTION: The motion carried with 6 ayes and 1 no. I I.A.9. Consider 3 appointments to the Development Review Board. Staff Resource Person: Joanne Land,Assistant City Manager. Mayor Culpepper noted that this Board requires experience in planning, engineering or • architectural. He opened the floor for nominations. Bradley Ellis,Martha Ellis, and Frank Del Castillo were nominated. Mayor Culpepper noted that Ms. Ellis needs to be an alternate because the architect position is filled. Councilman Stewart noted that Ms. Ellis also requested consideration on the Historic Preservation Commission. Councilman Hairston added that the talents of Martha Ellis could be best used on the Historic Preservation Commission. Councilwoman Chavez withdrew her nomination for Martha Ellis. Councilman Hairston asked if the other individuals that requested consideration met the qualifications. Joe Vining said they did not and a representative from the building trades is needed for the vacant position. MOTION: Councilman Joseph moved that nominations cease and to appoint Frank Del Castillo and Bradley Ellis to the Development Review Board. Mayor Pro-tem Stluka seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston Councilman Stewart Councilman Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 11.A.10. Consider 4 appointments to the Historic Preservation Commission Staff Resource Person: Joanne Land, Assistant City Manager. Mayor Culpepper opened the floor for nominations. Robert Brinkman,Martha Ellis, Sondra Apelt and Terry Butler were nominated. 269 June 25, 1998 MOTION: Councilman Stewart moved that nominations cease and to appoint Robert Brinkman, Martha Ellis, Sondra Apelt and Terry Butler by acclamation to the Historic Preservation Commission. Councilman Joseph seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston Councilman Stewart Councilman Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. I LA.11. Consider 2 appointments to the Round Rock HousingAuthority. Staff Resource Person: Joanne Land,Assistant City Manager. Mayor Culpepper opened the floor for nominations. Bride Roberts and Jean Murphy were • nominated. MOTION: Councilman Palmer moved that nominations cease and to appoint Bride Roberts and Jean Murphy by acclamation to the Round Rock Housing Authority. Councilman Hairston seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston Councilman Stewart Councilman Palmer Councilwoman Chavez Councilman Joseph • Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 11.A.12. Consider 3 appointments to the Electrical Examining and Advisory Board. Staff Resource Person: Joanne Land, Assistant City Manager. _270 June 25, 1998 Mayor Culpepper opened the floor for nominations. Bob Jeffers, Calvin Jordan, and Scott Schultz were nominated. MOTION: Councilman Hairston moved that nominations cease and to appoint Bob Jeffers, Calvin Jordan, and Scott Schultz by acclamation to the Electrical Examining and Advisory Board. Councilman Joseph seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston Councilman Stewart Councilman Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 1 LA.13. Consider 4 appointments to the Golf Course Advisory Board. Staff Resource Person: Joanne Land, Assistant City Manager. • Mayor Culpepper opened the floor for nominations. Bill Dean,Marc Bergeron, Chuck Malesky and Russell Schalk were nominated. MOTION: Councilman Joseph moved that nominations cease and to appoint Bill Dean, Marc Bergeron, Chuck Malesky and Russell Schalk by acclamation to the Golf Course Advisory Board. Councilwoman Chavez seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston Councilman Stewart Councilman Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. DISBURSEMENTS: i 271 June 25, 1998 12.A.1. Consider payment of$34,802.34 to Rust Environment & Infrastructure, Inc for engineering services Master Transportation Plan The current contract price is $252,063.20 and the project is funded form 1997 Certificates of Obligation. 12.A.2. Consider payment of$11,572.88 to Rodriguez & Huggins, Inc. for engineering services Roadway Schematic Park Valley Drive The current contract price is $126,239.92 and • the project is funded from 1997 Certificates of Obligation. 12.A.3. Consider payment of$25,228.70 to RTN Group, Inc for engineering services Sanitary Sewer Evaluation Study(SSES). The current contract price is $501,733.00 and the project is funded from Wastewater System Construction Funds 12.A.4. Consider payment of$46,179.00 to Nelson Lewis, Inc. for Oaklands/Oakcreek Waterline Replacement. The current contract price is $350,281.00 and the project is funded from Water System Construction Funds. 12.A.5. Consider payment of $66,775.50 to Borah, Inc. for Water Systems Improvements Pressure Plan No. 4-Dell Area. The current contract price is $269,900.00 and the project is funded from Water System Construction Funds • 12.A.6. Consider payment of$7,600.00 to Environmental Solutions and Analysis, Inc for Underground Storage Tank Removal, Sampling, Reporting, and asbestos sampling and removal from City Library Project. The current contract price is $7,600.00 and the project is funded from 1996 Certificates of Obligation. MOTION: Councilman Palmer moved to approve the disbursements. Councilman Joseph seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston Councilman Stewart Councilman Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. NEW BUSINESS: None 272 June 25, 1998 CITY MANAGER'S REPORT: None COUNCIL COMMENTS: Mayor Pro-tem Stluka reminded everyone about the City's 4'of July Celebration at Old Settlers Park at Palm Valley. There will be fireworks,music from the Austin Symphonic Band, and free watermelon. He added that the City in the last month received an upgrade from both of • the Bonding Houses in New York and now have a rating of Double A3 and Double A minus respectfully from Moody and Standard&Poors and this speaks a lot to the well being and fiscal soundness of the City. Councilman Hairston welcomed Councilwoman Chavez back from her recent surgery. He reminded everyone about Frontier Days. He noted that he was invited to participate in the Fast Draw Contest. Councilman Palmer reminded everyone that it was against the law to shoot fireworks within the city limits of Round Rock. He invited everyone to the City's 5"'Annual 4"'of July Celebration at Old Settlers Park at Palm Valley. Councilwoman Chavez thanked everyone for their thoughts and prayers during her recovery period. • Councilman Joseph welcomed back Councilwoman Chavez. He encouraged everyone to attend this year's non-motorized Frontier Days parade. He thanked Councilman Palmer for having the vision of having a 4"'of July celebration. He encouraged everyone to have a safe holiday. He noted that the Hurd-Mercer families will be having their annual reunion on Saturday, June 26"'at Old Settlers Park at Palm Valley at 9:30 a.m. to 5:30 p.m. Mayor Culpepper encouraged everyone to attend the 4" of July Celebration and reminded everyone that no dogs or pets were allowed at the park during this event. He added that it is against the law to have fireworks in the city limits and if someone is caught with them they will be fined. He asked everyone to remember Brian Lott in their thoughts and prayers. Brian Lott is on the City's Planning and Zoning Commission and he will be having open heart surgery in San • Antonio on Monday. Mayor Culpepper wished him a speedy recovery. EXECUTIVE SESSION: 16.A. Executive Session as authorized by §551.071 Government Code, related to pending litigation to wit: 273 June 25, 1998 11 Cause No. 97-087-C368; City of Round Rock vs. First Air Express, Inc. Allen T. Love,MGN of Austin, Inc. and Glenn Neans. The Council entered into Executive Session at 9:27 p.m. and adjourned into Regular Session at 9:34 p.m. 17.A. Consider discussion and/or action related to pending litigation,to wit: Cause No. 97-087-C368; City of Round Rock vs. First Air Express, Inc. Allen T. Love, MGN of Austin, Inc. and Glenn Neans. MOTION: Councilman Hairston moved that the City accept the agreed judgment granting permanent injunction between the City of Round Rock and First Air Express. Councilman Palmer seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston Councilman Stewart Councilman Palmer Councilwoman Chavez • Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously ADJOURNMENT: There being no further business, the meeting adjourned at 9:37 p.m. Respectfully Submitted, q%mw&/�� Joanne Land, Assistant City Manager/ City Secretary • 274 July 9, 1998 The Round Rock City Council met in Regular Session on Thursday, July 9, 1998 in the City Council Chamber, 221 E. Main Street. CALL EXECUTIVE SESSION TO ORDER- 6.00 P.M. ROLL CALL: Those members present were Mayor Charles Culpepper,Mayor Pro-tem Robert Stluka, Councilman Earl M. Hairston, Councilman Rick Stewart, Councilman Earl • Palmer, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. EXECUTIVE SESSION: 3A. Executive Session as authorized by §551.071 Government Code,related to pending or contemplated litigation,to wit: City of Round Rock vs Richard W Pearce and Jesse R. Blann. 3B. Executive Session as authorized by §551.072 Government Code related to the purchase of real property. Campbell/Clark land acquisition. The Council entered into Executive Session at 6:05 p.m. and adjourned at 7:00 p.m. • CALL REGULAR SESSION TO ORDER- 7:00 P.M. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Charles Culpepper, Mayor Pro-tem Robert Stluka, Councilman Earl M. Hairston, Councilman Rick Stewart, Councilman Earl Palmer, Councilwoman Martha Chavez and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett,Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session June 25, 1998 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Chavez seconded the motion. • VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston Councilman Stewart Councilman Palmer Councilwoman Chavez 275 July 9, 1998 Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • CITIZENS COMMUNICATIONS: Kenneth Snyder, 4406 North Ridge,Austin, expressed his concern of Northridge Acres needing help acquiring water and sewer service. He thanked the Council for all the help they are giving North Ridge Acres. John Gordon, 1007 Green Meadow, said he would like to bring to the Council's attention that several potential violations of the law may have occurred in the City. He read the first amendment of the Constitution and a portion of Section 1 of the 14th Amendment. Mr. Gordon referred to court cases concerning restricting paid circulators of petitioners. He said a letter was written to the people who wished to file a petition with the City. The third paragraph of the letter of June 29, 1998 from the City Secretary said, "the petitions must be circulated only by members of the petitioners committee."Mr. Gordon said that the City cannot restrict paid petitioners or • volunteerP etitioners so the letter that was written is a violation of the first amendment of the United States. The letter also caused problems with five people that took the time to try to address a grievance to this community and people that may not have known the petitioners activities and wanted to help out couldn't. Mr. Gordon said, "This needs to be immediately changed."He added that the Initiative Petition Affidavit of Circulator Form needs to be changed because the first sentence says, "I am a member of the petitioners committee for the attached Initiative Petition" and that is an illegal statement. Also people were told they couldn't assist the five petitioners as circulators and the petitioner forms did not have a place for the birth certificate. Mr. Gordan added that even though the City Charter addresses the issuance of the appropriate petition blanks, you do not have to have the City's exact forms as long as the form is •, of reasonable size and has the reasonable elements stating clearly what the petition is about , the place to put proper information and having the certification of the circulator that they have properly given is a valid petition document. He also asked that an apology be issued to those five people for the misinformation and the discomfort it caused them and to issue a declarative statement saying that anybody that wishes to join in with those petitioners and circulate the petition may do so. He expects this statement to be in the Monday newspaper. 276 July 9, 1998 Steve Sheets responded to Mr. Gordon's comments. He said, "I disagree with Mr. Gordon's interpretation of the law. The petitions were prepared in strict and to the letter requirement of the City Charter. The City Charter requires that the petitions be circulated by members of the committee that signed the affidavit. The City Secretary's correspondence followed the City's Charter to the letter and sets out exactly what the City Charter required. The City Charter was adopted by the citizens of the City of Round Rock. The City is a Home Rule City which means that we adopt our own regulations on these things." He added that some cities have petition processes and some cities do not. The cities have the right to require different requirements on the petition. Mr. Sheets said, "The requirements that are in the letter are what the City Charter requires and I have no doubt that if it was challenged it will be upheld in court." Mayor Culpepper asked if more than five people can sign the affidavit. Mr. Sheets said yes if more than five people wanted to be a part of the circulators committee they could have signed the affidavit. There could have been more than five people circulating the petition. Mr. Gordon responded that the City Attorney will be challenged in court and everything will be shut down. "On Monday if this is not taken care of there will be an inunction for the • J City to do anything further on baseball," Gordon concluded. Beth Carlile, 2612 Sinclair, asked the Council to proceed with the annexation of the Blessing Mobile Home area and to use the HUD money for redevelopment of the area. She added that the residents could only benefit from the Plan. The renters would be relocated at no cost to them. A lot of the homes and mobile homes are old and need some repair. The sewer system is old so is the water system. The water goes off quite frequently. Ms. Carlile went over an e-mail she said she received that contained a lot of misinformation and libelous comments. "One comment was that they were wondering if someone could get the Habitat for Humanities to build the house for me because I was in need. I am not in need. My income is too high to qualify for one of those homes. Yes,I am disabled and • I am retired but I planned for my retirement. They say the lifestyles of the residents would go down. They couldn't do anything but go up. They say that hobbies would be affected. I only know of one resident whose hobby would be affected and the Round Rock Partners are trying to work with that resident. They also stated that Gene Watkins was the one that asked it not be called a project and I believe if you check your tapes I'm the one that asked that,not Gene 277 July 9, 1998 Watkins. They stated in there that these homes could not be passed on to your kids unless you died within a 5-year time frame. I want to pass mine on to my children if I get one but I don't intend to adhere to that 5-year plan. The lots they are saying are 5,500 square feet and they are 6,500 square feet. If they will check on the question and answer session that was held in the • Council Chamber for the Chisholm Valley public hearing on May 26th Joe Vining stated that. They stated that the developer is going to bull doze all the trees because the plan they showed had no trees. Well,the plan they saw was an enlarged version of the conceptual plan not an artist's rendition complete with landscaping. They stated that the homes are suppose to be affordable but they don't think they will last over two years. Well, the foundations and the roofs are guaranteed for 20 years and the siding is guaranteed for 50 years. I believe they will last over two years. They also said that a deal had been made to me. They said I was made an offer contingent on the annexation and the HUD money I was to trade my .411 acres of land, my three bedroom, two bath with a detached garage for a three bedroom, two bath,two car attached garage on a 6,500 square foot acre and they are saying that nothing is ADA unless it's custom built and that is not correct. Mine would be ADA as well as the other houses and they say I have been • offered$50,000. 1 have never been offered any money and things like that they ought to get their facts straight. They say that the Round Rock Partners have used scare tactics of chemical plants or slaughter plants coming in there if Kip doesn't sell to them. I have never heard them say that. The only time I heard it was from a Chisholm Valley resident. They also mixed up the people that were at the Blessing Homeowners Neighborhood Association meeting. They said one was there when actually he was in Denver and the one that was there they said was in Denver which was in the reverse. They said that Danny Roth was a partner. He is not a partner. He is a relocation specialist. They questioned the qualifications of the people involved in Round Rock Partners. I think we all know that you would not have had the Planning Department working on this had not the developers been checked out. They could have called the developers and gotten a • copy of their qualifications or they could have called the Planning Department. They compared this to a snake oil salesman deal and they compared me as the town drunk that the snake oil salesman came in and sold the concept on and then the town drunk sold the concept to the other people. I don't drink anything stronger than decaf coffee and most of the time I drink water. I am also not old enough to remember the snake oil shows anyway. It has been said in some of the earlier meetings that this must be a unanimous decision by the Blessing residents for it be a 278 July 9, 1998 reality. The Council doesn't always agree 100% so why should three or four times as many people agree 100%. It's not realistic."Ms. Carlile asked that a confidential poll of the residents be taken to see who is really in favor of the Plan because some of the people are afraid of retaliation if they speak out for it. She added that Kip Lewis wants to sell his property and he will put it on the market if this contract does not go through with the City and Round Rock Partners. • Mr. Tanguma, resident in the Blessing area, expressed his concern with the lack of communications. He added the problem is the septic system that is bad and asked why it couldn't be repaired. Mayor Culpepper said the City doesn't own the system. Blessing Mobile Home Park is not in the city limits so by law the City has no jurisdiction in that area. Mr. Tanguma said, "The problem is that everything started out wrong. A lot of folks probably would not have minded selling and cooperating with the City if they were not treated wrong. When you are lied to by somebody you can't trust them. Maybe if we step back a bit and wait awhile to reconsider it. Maybe someone else will approach the situation a little different and the people might not have the attitude they have right now. That we are being pushed." PROCLAMATIONS: None • PRESENTATIONS: 10.A1. Consider a presentation on the status of the public library expansion. Staff Resource Person: Dale Ricklefs,Library Director. Ms. Ricklefs gave a pictorial presentation on the status of the Library building. The ground breaking occurred in mid-February but it wasn't until the beginning of June that the cement forms started to be poured. Some problems they ran into were that water and wastewater lines were not where they were expected to be, concrete walls that should not have been there were discovered, a waste oil tank was also discovered so the TNRCC had to inspect the area and an environmental firm had to remove it. The completion date is still scheduled for early July 1999 but they hope to move that date up. Another major activity that will be occurring during the construction of the Library is • road work on Liberty Street and related streets. The piers and beams are up and the installation of the flooring will be completed by August. The walls will begin to go up in September. As of today about 80% of the structure has it's footings,piers and beams, the utility reconstruction has been completed as well, all the stormwater drains have been installed and all the plumbing roughout has been completed. She also showed a map of the proposed road construction projects 279 July 9, 1998 around the Library. The construction will begin in early August and is proposed to take 9 months. So by the time the Library is ready to open the street projects will be completed. In response to Councilman Hairston's question,Ms. Ricklefs said the scheduled completion date is mid-July 1999 but she would like to move it up so they can start the summer • reading program with a grand opening but they may have to end the summer reading program with the grand opening. The schedule shows that around March staff will be able to move into the new portion. The old portion of the building will be close so renovations can begin which should take about 3 to 4 months. Councilman Hairston asked about the non-profit group that is accepting donations for the Library. Ms. Ricklefs said the Library Foundation is accepting donations for a name on a$75, $100 or$1,000 brick that will be placed on a wall in the Library. The money will purchase computers in the children's section and the adult section. If enough money has been raised then some public art will be purchased. In response to Councilman Hairston's question, Jim Nuse said that not all the streets will have sidewalks. The main project is for drainage improvements and to get the streets resurfaced. There are some sidewalks included in the project and he will provide the Council with a list of those streets with the sidewalks. Councilman Hairston asked, "If the residents in the area have questions who should they call?" Mr.Nuse said they can call him and that a pre-construction meeting for the project will be held on Monday. There is also a scheduled meeting for all the affected neighborhoods to meet the contractor, go over the schedule, and talk about the effects of the project. They will be given the name of the contractor and how to contact him along with the staff person to contact. Mario Carlin, the engineers representative,noted that the pre-construction meeting will be held in the City Council Chamber on July 20th at 7:00 p.m. for those people who are interested in the project. 10.B 1. Consider a presentation on the Stonewater Development. Staff Resource Person: • Bob Bennett, City Manager. Approximately a year ago, the City was contacted by Derek Thomas a representative of Newland from La Jolla, California. They became involved in the Nash Ranch which is a large tract of land that is still intact north of McNeil Consumer Products and across the Interstate from Westinghouse. Newland typically develops a plan that utilizes a Municipal Utility District(MUD). Representatives of Newland briefly presented their plan for the development of Stonewater. They also provided a development agreement that has a consent for 280 July 9, 1998 two Municipal Utility Districts. Staff visited one of Newland's developments in Houston and was very impressed with what we saw.Not long after that visit Jim Powell and staff began negotiating what a Municipal Utility District and what Stonewater would look like. The negotiations have been going on for some time now and essentially what those are is to ensure that this MUD is essentially the same as the other MUD's that have a relationship in the City's • ETJ and to make sure that their development standards the City adheres to are followed as closely as possible . Mr. Bennett added that Newland is a quality developer. The timing of the new lanes on the Interstate will be such that they will be in place before the development begins to have homeowners. Furthermore,Municipal Utility Districts have been used in the City's past to build utilities in such a way that the cost to the City is minimal and the MUD can help the City grow strategically in terms of opening up new areas for growth at little cost to the citizens. One of the things that was discussed in some detail was the City's insistence upon allowing the City to annex the large commercial and industrial properties in front of the Interstate while leaving the Municipal Utility Districts out of the City and not having to have our citizens in anyway subsidize the growth of those Districts. The development agreement also contains a Master Development Fee. That is a fee the • P �' p City negotiated with the MUD. The MUD will pay the City$2.5 million over the life of the MUD as the MUD goes into debt. The development agreement, which includes the consent of the MUD's and addresses the development standards,will be brought back to the Council for action in August. Jim Powell,Vice-President of Newland Texas and Partner in the Stonewater Project, gave a brief history of the Newland Company and the Master Plan communities they have developed. Newland's 3 Texas communities are Great Wood, Cinco Ranch, and Sugar Mill all in the Houston area. Stonewater, in it's entirety, is approximately a 1,550 acre master planned golf course community with many other recreational amenities. Approximately 1,180 acres of the project are in the Round Rock ETJ with the remaining 374 acres in the Georgetown ETJ. At full • buildout the project will contain approximately 3,700 homes with prices ranging from $95,000 to $400,000. Mr. Powell briefly outlined the history of the Stonewater project to date. Their goal to start golf course construction and community development in November of 1998. He added that the Planning Commission unanimously approved the Conceptual Plan on April 15, 1998. Mr. Powell brought example drawings of the work in progress that will establish the theme ... 11 1• R 2 81 July 9, 1998 and quality of the community. He named some of the consultants currently engaged for the project. Randy Jackson, Principal/Owner in Newland,briefly explained some of the community planning that has occurred to date. He gave a quick overview of the project that showed some of the character and community concepts that are being proposed for the project. Among the concepts are a strong central recreational lifestyle concept with an 18 hole professional golf course; a very expensive trail program; the rock house that is currently on site will be the Information Center to the project and as the development completes out that rock house historic site will become a community facility perhaps even a library facility;the 30 lakes,ponds, stock ponds on the site will be rehabilitated or refurbished; and a wide range of housing opportunities. Mr. Jackson explained the infrastructure for the project. He added that pipes will be oversized to serve not only their development but projects outside their development. He also explained the traffic circulation into the development. He added that the project will also have it's own set of design guidelines that will be refined along the way. This will give them the opportunity to have a quality design and continuity all the way through the project that includes landscaping architecture, fencing, lighting, signing,house design,water maintenance. The common area maintenance will be taken on as a part of the project to keep the sense of quality over the long run and then it will be handled by the Neighborhood Association. Garry Kimball of First Southwest Company outlined some of the financing options that were explored with Newland. Staff also asked that they look into what available financing options are to allow for a community of this type. He added unless the City is out to finance the infrastructure necessary for a development of this type on its own credit,which would be very unusual, a special financing district of some type is required. Mr. Kimball said they prepared a report which describes what is available in the State of Texas. They looked at all the available alternatives including Tax Increment Financing Districts, PubliclImprovement Districts, Water • Control and Improvement Districts (WCID) and Municipal Utility Districts (MUD). They approached it from the prospective of how do we best maintain the City's current strong credit position and protect that current strong position and also provide for the most efficient financing vehicle in order to allow for the amenities that Newland is planning. Two of the vehicles that were most readily available and applicable were the Water Control and Improvement District and a Municipal Utility District. He noted that the problem 282 July 9, 1998 with trying to apply a Water Control and Improvement District to this piece of property is that it already sits in a previously created WCID. It's very problematic to try to put another District on top of it because you have to get the consent of the existing Board and you have to get voter approval of the existing WCID residents. The existing WCID extends from Cedar Park almost to Taylor so it's very large and really doesn't lend itself to the creation of a new small discreet financing vehicle which is what is wanted in this case. In order,primarily to avoid the kind of problems that the City has experienced with a near neighbor Brushy Creek. Brushy Creek was created in 1977 and has 2,200 acres in it. Experience has taught this industry that this is not the way to do a special financing district. What is done these days is more like the Fern Bluff MUD. It is relatively small, 680 acres, in Round Rock's ETJ. The financing district has worked very well since it's creation in 1987. It just sold it's fourth bond issue and is over 50% developed and will be fully built out in about 4-5 years. It is at a point where the City can annex it and bring in$200-250 millions dollars worth of taxable assessed evaluation. The development progressed according to City plans both in terms of infrastructure and development. Another thing that was looked at in terms of trying to protect the City's interest when the various financingdistricts was analyzed was to to et a vehicle that has TNRCC oversite Y nY g review. That is important because the rules that TNRCC imposes on developments are very restrictive these days. They impose requirements that had to do feasibility studies, minimum absorption forecast, maximum tax rates and developer reimbursement restrictions. At the request of Councilman Hairston,Mr. Kimball explained the comparison between Brushy Creek MUD and Fern Bluff MUD and why this development will be more like Fern Bluff. Mayor Culpepper noted that the water agreement with Brushy Creek MUD was different than the one with Fern Bluff MUD. Brushy Creek takes water from Round Rock at our peak times and they have their own wells where Fern Bluff is a customer of the City on both water and wastewater which makes for a friendlier relationship. When Brushy Creek MUD was created • they were in Austin's ETJ. Mayor Culpepper added that both Vista Oaks and Chandler Creek are MUD's. Brushy Creek was the first one. The City learned a lot with Chandler Creek and with Vista Oaks and now it's learning with Fern Bluff. Councilman Hairston concluded that the City is learning from past experiences and can now make decisions on best practices. y j 283 July 9, 1998 Councilman Stewart added that the infrastructure in Fern Bluff is to Round Rock's standards as opposed to what was built by Austin standards. The roads, for example, are worn out and in disrepair at Brushy Creek where Fern Bluff will still have years of services left in their roads. Mr. Kimball added that when Brushy Creek was built in the late 70's a consent agreement was not even set up so there was not a schedule for annexation of that financing district. That oversight was corrected in later special financing districts. Jim Powell concluded that Newland continues to build quality communities from the ground up. They pay a great deal of attention to every detail and stay in the project until the last lot is sold which, in the case of Stonewater, is estimated to be 12 years.Newland is a major part of every community where they do business. The Master Development Fee that is found in the development agreement is an additional fee that will generate approximately$2.5 million over the life of the project. It is something that Newland chose to offer to be a good corporate citizen for Round Rock. Mr. Powell added that Newland also feels that baseball in Round Rock will add • significantly to the quality of life for the entire community as well as the neighborhoods we intent to build for our citizens. Having personally been aware of the wholesome family values of the Nolan Ryan family since his daughter attended the same grade school as Reid Ryan in Alvin, Texas many years ago. They felt confident that any proposal the Ryan's brought forward would be an honest, sincere, and wholesome proposal for all the citizens young and old. The Master development fee, contained within the development agreement,will not yield dollars to the City for the first three years of the project because of the TNRCC oversite yet it was apparent that Round Rock has an opportunity right now that required some additional corporate participation to further assure it's success.Newland offered to make $200,000 per year over each of the next three years available to the City to use on,projects of their choice to make • this dream a reality. They hope the $200,000 is a type of bridge until there is a solid stream of money from the Master Development Fee.Newland is proud to be a part of the team that will bring baseball to this community. Mr. Powell requested the Council's support for their project. Councilman Palmer asked if Georgetown will have the same MUD as Round Rock or will it be a separate MUD. Powell said it will be a separate MUD. They propose to have two Municipal Utility Districts inside the Round Rock ETJ that are approximately 450 acres each and 284 July 9, 1998 in the Georgetown ETJ they will be applying for a third municipal utility district within their ETJ p tY which consists of 375 acres. Mayor Culpepper asked about the commercial tracts. Mr. Powell said the City expressed a desire to have the opportunity to annex the commercial frontage recognizing the potential for great retail value as well as employment base. They agreed to allow that annexation to occur and requested that annexation be deferred until the improvements on the site are complete. Councilman Hairston expressed his concern that Newland and the Round Rock Independent School District not place a school on a major thoroughfare like Chandler Road. He asked that the"situation with Old Town Elementary t repeat itself in another area." &WjMVn) lir E� ,�1..� PUBLICZHEARINGS.: Q�nd Q a. I LAL Consider ublic testimon conc in t e i o oun ock 1998-200 Consolidated Plan. Staff Resource Person: Joe Vining, Planning Director. The Consolidated Plan describes housing needs and market conditions, sets out a five year strategy that establishes priorities for meeting those needs, identifies available resources, and establishes a one year action plan that outlines the intended uses of annual Community Development Block Grant(CDBG) allocation. Staff is seekingthe Council's approval for the submittal of Plan. He introduced his • pp staff that has worked on this all year long. Mr. Vining outlined graphs (Attachments "A-1 to A-4) concerning the One-Year CDBG Action Plan, Allocation& City Donations, 5-Year Strategic Plan, How Funding Applies to the Strategic Plan, and 5-Year Projections of Program Investments. He noted that the Blessing Mobile Home area is still in the Consolidated Plan. Mayor Pro-tem Stluka said, "If we adopt the Consolidated Plan as it was presented tonight and we are talking about the 5-Year Plan, does that necessarily stipulate a time table that Blessing Mobile Home area may or may not be addressed?"Vining said it did not. Mayor Pro- tem Stluka added that if the residents in the Blessing area and Mr. Watkins are able to come to some sort of decision by the end of this month or next month, could that still be addressed within that time frame. Vining said that was right. He added that everyone should keep in mind that staff will go through this exercise every year because they have to keep updating this Plan with a new one-year Action Plan. Councilman Hairston said we are receiving$400,000 because we are a designated participating jurisdiction which makes us an entitlement City to receive those funds. Vining said 285 July 9, 1998 that the City has been.given very strong assurances that it looks like this program will continue way into the future and may be changed or expanded but we expect it to continue. Councilman Hairston informed the residents listening to the Council meeting that HUD and the State put out notice of funding availability. He asked if this allocation precludes the City • from going out for additional funds. Vining said it does not. Councilman Hairston commended staff, as well as the City, for getting a 300%match. He said most cities can barely meet a 33%match. He added the City is using the HUD funds basically for the program where most cities will use that administrative portion of those funds to pay for staff. Mayor Pro-tem Stluka complimented staff on the excellent document. He said it depicts, as far as the Plan is concerned,how the City is putting together a well-educated, competent staff. Councilman Joseph asked if the residents of the Blessing area can begin an education process and work their concerns out within the next five years. "Would they be considered for funding?" Vining said that if all the parts can come together then staff will do everything they can to move the project along as fast as they can and start programming those funds. Councilwoman Chavez thanked Joyce Rodriguez and her family and Beth Carlile for all their hard work. Mayor Culpepper opened the public hearing. Mr. Tanguma said the project affected the residents emotions in many ways. Since it is a 5-Year Plan everything should slow down and maybe in two years a different individual may show up with a better offer or better situation. He added that his mother does not want to move. Mayor Pro-tem Stluka asked Mr. Tanguma if he would be willing to sit and discuss in more detail the project with the current developer. Mr. Tanguma said no. He expressed his dissatisfaction with the Plan, the developer, and staff. Mayor Pro-tem Stluka informed Mr. Tanguma that there has been a lot more discussions since the first meeting and changes have • occurred in the Plan. He added that, "we need to continue working on this and not wait two years to readdress it."He asked Mr. Tanguma to go home and think about this and think about taking the lead in talking to the residents who are still not convinced this is a good deal and help the Council work through that with the developer; then they can bring everybody together at some point in time sooner than two years from now. Mr. Tanguma said, "If the City is that interested in it and the developer is that serious about it and they come out there with a written contract and 286 July 9, 1998 a cashiers check and we will talk and I will sign. Other than that I don't want to hear right now; I don't want to hear nothing." Lyman Larson said he had no objection to selling his property and spoke in favor of the City proceeding as fast as they can in their Plan for the Blessing area. He expessed his concern of sometimes not having water and added that one cannot stand in the way of progress. • Juan Blanco said that Mrs. Rodriguez comments don't represent all homeowners in the neighborhood. There are a lot of homeowners that don't want to sell and don't want to leave their homes. There being no further testimony, the public hearing was closed. ORDINANCES: 12.A.1. Consider an ordinance to rezone 18.597 acres of land from MF (Multifamily)to TF Two-Familyl. (Westchester Park Subdivision Tract) (Second Reading) Applicant: James R. Cruise. Agent: Stendebach&Associates, Inc. Staff Resource Person: Joe Vining,Planning Director. The Planning and Zoning Commission unanimously recommended this zoning change at their May 20, 1998 meeting. The first reading of the ordinance was approved on June 11, 1998. This tract of land is located at the south end of the High Country Subdivision and is • proposed for a duplex development. The developer submitted very strict deed restrictions for this development. Councilman Hairston said that he would like to hear more about the deed restrictions. Jim Stendebach said that four issues were addressed that seem to be problems in a number of duplex neighborhoods. Those were enough parking,junk vehicles, the maintenance of front yards and encouraging individual homeownership of the units. A number of deed restrictions were drafted and will be recorded with the plat once the subdivision is constructed. Section 3.5 specifically allows the resubdivision down the common wall. Most restrictions say you can't resubdivide a lot once the development is completed. It also allows the architectural control committee to impose the limitations on driveways and driveway approaches. • That will allow the implementation of a driveway setup where there's actually a second parking stall without blocking the driveway. Each unit has two off-street parking stalls and has still retained the 60% landscaped area in the front yard. In addition to that clause the City Planner has provided an interpretation of the Zoning Ordinance that will allow that to be implemented and will be required to be implemented. Trees, shrubs and landscaping all lots must be fully r ... •.i4!'rilt `b,''`,Ji'(i. L R 7 2 _I July 9, 1998 sodded from the curb line to the front of the duplex residential structure. Areas that are not fully sodded must be fully landscaped to the approval of the Architectural Control Committee and all landscaping located in front yards of all units will be maintained by the Homeowner Association so there is an ongoing maintenance program that is uniform throughout the development. In terms of vehicles, there is a restriction that no bus or truck that is larger than a 3/4 ton • pickup and it goes on to list a large number of other vehicles may be kept on the property in a fashion that you can't see it from another property. There is a restriction on parking vehicles overnight on the streets. The Homeowners Association will mow, trim and maintain all front yards for all units on the property and the Homeowner Association shall pay for the same from funds of the Homeowners Association. In response to Councilman Joseph's question,Mr. Stendebach said that the units have one car garages. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. • AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE 18.597 ACRES OF LAND OUT OF THE T. F. ROWE SURVEY, ABSTRACT NO. 810, AND THE SAMUEL JENKINS SURVEY, ABSTRACT NO. 347, ROUND ROCK, WILLIAMSON AND TRAVIS COUNTIES, TEXAS, FROM DISTRICT MF (MULTI-FAMILY) TO DISTRICT TF (TWO- FAMILY). MOTION: Councilman Stewart moved to adopt the ordinance. Councilman Palmer seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston Councilman Stewart Councilman Palmer • Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 288 July 9, 1998 12.B.1 Consider an ordinance authorizing the Issuance of$8,905.000 City of Round Rock, Texas General Obligation Bonds Series 1998; Le ing an Ad Valorem Tax in Support of the Bonds: Approving an Official Statement; authorizing the Execution of a Paying Agent/Registrar Agreement; Awarding the Sale of the Bonds; and Ordaining Other Matters Relating to the Issuance of the Bonds (First Reading) Staff Resource Person: David Kautz, • Finance Director. Staff recommended the approval and sale are issued for the purpose of providing improvements to fire services including an additional fire station, additional fire trucks improvements to residential streets, and improvements to Parks and Recreation among other improvements of a general nature in the City. The bonds have been rated both by Moody's and Standard&Poors. The City's rating on these bonds as well as the Certificates of Obligations have been upgraded by both the rating houses. The City received an upgrade from an A rating to a Double A rating. The effect of the issuance of these bonds and Certificates of Obligation have a modest effect on the City's property tax rate. The combined total issuance is approximately$11- 1/2 million. It has a modest effect on the City's property tax rate approximately 1-cent above the current level reflecting the City's financial strength also reflects the favorable interest rates. It also reflects an improved bond,market and it reflects a strong grCity's growth in the Ci 's tax base • allowing a very efficient and cost effective issuance of debt at this particular time. Garry Kimball outlined the bids that were received and recommended award of the bid to Dean Witter Reynolds, Inc. who submitted an interest rate of 5.1801% for 25 year money. Mayor Culpepper read the caption of the ordinance. ORDINANCE NO. ORDINANCE AUTHORIZING THE ISSUANCE OF $8,905,000 CITY OF ROUND ROCK, TEXAS GENERAL OBLIGATION BONDS, SERIES 1998; LEVYING AN AD VALOREM TAX IN SUPPORT OF THE BONDS; APPROVING AN OFFICIAL STATEMENT; AUTHORIZING THE EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT; AWARDING THE SALE OF THE BONDS; AND ORDAINING OTHER MATTERS RELATING TO THE ISSUANCE OF THE BONDS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Stewart • seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston Councilman Stewart Councilman Palmer 289 July 9, 1998 Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None • ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-tem Stluka seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston Councilman Stewart Councilman Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. 12.B.2 Consider an ordinance authorizing the Issuance of$2,550,000 Combination Tax and Revenue Certificates of Obligation, Series 1998; Authorizing the Levy of an Ad Valorem Tax in Support of the Certificates and Pledging Certain Surplus Revenues: Approving an Official Statement; Awarding the Sale of the Certificates; Approving a Paying Agent/Re ig_strar Agreement; and Ordaining Other Matters Relating to the Issuance of the Certificates. (First Reading) Staff Resource Person: David Kautz, Finance Director. Mayor Culpepper said these are the Certificates of Obligation for the Recreation Center. Garry Kimball recommended award of the bid to Dean Witter Reynolds, Inc. who • submitted an interest rate of 4.9843% for 20 year money. 1n response to Councilman Hairston's question,Kautz explained that a Certificate of Obligation is a financing mechanism, that in this case,pledges the property tax to the repayment of the Certificates. This particular issuance is for a 20 year financing to fund improvements to the proposed Recreation Center. They do carry the full faith and credit of the taxing authority of the 290 July 9, 1998 City. The advantages are that they do not require a voted authorization. In this case, the Council is able to issue these to take care of a very important improvement on behalf of the City. Mayor Culpepper and Garry Kimball provided additional information concerning the issuance of the Certificates. Mayor Culpepper read the caption of the ordinance. • ORDINANCE NO. ORDINANCE AUTHORIZING THE ISSUANCE OF $2,550,000 COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 1998; AUTHORIZING THE LEVY OF AN AD VALOREM TAX IN SUPPORT OF THE CERTIFICATES AND PLEDGING CERTAIN SURPLUS REVENUES; APPROVING AN OFFICIAL STATEMENT; AWARDING THE SALE OF THE CERTIFICATES; APPROVING A PAYING AGENT/REGISTRAR AGREEMENT; AND ORDAINING OTHER MATTERS RELATING TO'THE ISSUANCE OF THE CERTIFICATES. MOTION: Councilman Stewart moved to adopt the ordinance. Councilwoman Chavez seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston Councilman Stewart Councilman Palmer • Councilwoman Chavez Mayor Culpepper Noes: None Councilman Joseph was out of the room when the vote was taken. ACTION: The motion carried unanimously. MOTION: Mayor Pro-tem Stluka moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Palmer seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka. • Councilman Hairston Councilman Stewart Councilman Palmer Councilwoman Chavez Councilman Joseph 291 July 9, 1998 Mayor Culpepper Noes: None ACTION: The motion carried unanimously. RESOLUTIONS: • 13.A.1.Consider a resolution authorizing the Mayor to submit the Consolidated Plan to the U.S. Department of Housing and Urban Development. The Consolidated Plan describes housing needs and market conditions, sets out a five year strategy that establishes priorities for meeting those needs, identifies available resources, and establishes a one year action plan that outlines the intended uses of annual Community Development Block Grant(CDBG) allocation. Staff Resource Person: Joe Vining,Planning Director. Mayor Culpepper read the following resolution. RESOLUTION NO. A RESOLUTION ADOPTING THE CITY OF ROUND ROCK CONSOLIDATED PLAN FOR COMMUNITY PLANNING AND DEVELOPMENT PROGRAM FOR FY 98; AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO SUBMIT THE CONSOLIDATED PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO • MAKE CHANGES IN THE CONSOLIDATED PLAN IF REQUIRED BY THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. WHEREAS, the U.S. Department of Housing and Urban Development requires each local jurisdiction to submit a Consolidated Plan for planning and applications for the Community Development Block Grant(CDBG)program after public hearings, and WHEREAS, the Consolidated Plan was presented and public testimony was received on Thursday, June 25, 1998, during a meeting of the City Council, in the Council Chambers at City Hall in the City of Round Rock, allowing all interested persons to appear and be heard, and WHEREAS, the City of Round Rock Consolidated Plan describes housing needs and market conditions, sets out a five year strategy that establishes priorities for meeting those needs, identifies available resources, and establishes a one year action plan that outlines the intended uses of resources, and WHEREAS, the one year Action Plan for the Community Development Block Grant (CDBG)program is in conformance with and supports the five year Strategic Plan Component of the Consolidate Plan, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, SECTION 1. That the City Council hereby adopts the City of Round Rock Consolidated Plan for Community Development Programs for FY 98. SECTION 2. That the City Council hereby authorizes the City Manager or his designee to submit the Consolidated Plan to the U.S. Department of Housing and Urban Development. • SECTION 3. That the City Council hereby authorizes the City Manager or his designee to make changes in the Consolidated Planif required by the U.S. Department of Housing and Community Development. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 9th day of July, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: .292 July 9, 1998 JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston • Councilman Stewart Councilman Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.13.1.Consider a resolution authorizing the Mayor to execute a Pipeline License Agreement between Georgetown Railroad and the City of Round Rock for ROMCO's construction of an eight-inch waterline under Georgetown Railroad's tracks near FM3406. Staff • Resource Person: Jim Nuse, Public Works Director. This water line will be constructed near FM3406 across from Old Town Elementary. There is a$500 fee for the license and is perpetual as long as the line is used as a water line. Staff recommended approval. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to enter into a Pipeline License Agreement with Georgetown Railroad for ROMCO's construction of an eight-inch waterline under Georgetown Railroad's tracks near FM 3406, and WHEREAS, Georgetown Railroad has proposed a Pipeline License Agreement, and WHEREAS, the City Council wishes to accept the proposal and to enter into said agreement,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Pipeline License Agreement with Georgetown Railroad for ROMCO's construction of an eight- inch waterline under Georgetown Railroad's tracks near FM 3406. • The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 9th day of July, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: 293 July 9, 1998 JOANNE LAND, City Secretary MOTION: Councilman Stewart moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka • Councilman Hairston Councilman Stewart Councilman Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. 13.B.2. Consider a resolution authorizing the Mayor to execute an agreement with S. D. Kallman for engineering services to update water and wastewater Capital Improvement cost estimates for a 10 ,year planning period as outlined in Chapter 395 to determine utility impact • fees. Staff Resource Person: Jim Nuse,Public Works Director. Mr. Kallman's company provided this service during the initial and subsequent reviews of the impact fees. Staff feels this service is important to make sure we have an appropriate impact fee levied. The cost of the service is $12,500 and will be tied in with landuse projects in conjunction with the Transportation Master Plan and Planning Department. Staff recommended award to Mr. Kallman's firm. In response to Councilman Palmer's question,Nuse said the City is required to update the impact fees every three years. Mayor Culpepper read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain engineering, services to update water and wastewater Capital Improvement cost estimates to determine utility impact fees, and • WHEREAS, S. D. Kallman, Inc. has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with S. D. Kallman, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with S. D. Kallman, Inc., for engineering services to update water and wastewater Capital Improvement cost estimates to determine utility impact fees, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the 294 July 9, 1998 subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 9th day of July, 1998. CHARLES CULPEPPER, Mayor ATTEST: City of Round Rock, Texas JOANNE LAND, City Secretary • MOTION: Councilman Palmer moved to approve the resolution. Councilman Stewart seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston Councilman Stewart Councilman Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 13.B.3. Consider a resolution authorizingthe e Mayor to execute Contract Change Order Number 3 to Chasco Contracting, Inc. for the Public Works Yardsite and Vehicle Maintenance Project. This change order will purchase new equipment and also the moving of equipment from the old shop on Blair Street to the new facility. The funding source is from the Shop's general budget account#10-28-000-6112 which was budgeted in this current year. The change order totals $39,144.43 and will make the current contract amount$1,493,326.23. Staff Resource Person: Jim Nuse,Public Works Director. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract ("Contract") with Chasco Contracting for the Vehicle Maintenance Facility and Public Works Yard Site • Improvements, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 3,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 3 to the Contract with Chasco Contracting for the Vehicle Maintenance Facility and Public Works Yard Site Improvements. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. 295 July 9, 1998 RESOLVED this 9th day of July, 1998. CHARLES CULPEPPER,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston Councilman Stewart Councilman Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • 13.C.1. Consider a resolution authorizing the Mayor to a Federal Equitable Sharing_Agreement. Captain Dan LeMay made the staff presentation. This agreement sets forth the requirements for participation in the federal equitable sharing program and the restrictions upon the use of federally forfeited cash,property,proceeds and any interest earned thereon, which are equitable shared with participating agencies. In response to Councilman Hairston's question, Captain LeMay said, "the agreement needs to be renewed every three years and the boundaries are not limited to Williamson County. It's anywhere the officers work with the Federal government." Mayor Culpepper read the following resolution. RESOLUTION NO. • WHEREAS, the Federal Government requires that any governing body wishing to participate in the sharing of federally forfeited cash, property or proceeds must enter into the Federal Equitable Sharing Agreement, and WHEREAS, the City Council wishes to participate in this federal equitable sharing program,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Federal Equitable Sharing Agreement for the purpose of participating in the sharing of federally forfeited cash, property or proceeds, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting 296 July 9, 1998 was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government.Code, as amended, and the Act. RESOLVED this 9th day of July, 1998. CHARLES CULPEPPER,Mayor ATTEST: City of Round Rock, Texas JOANNE LAND, City Secretary • MOTION: Councilman Palmer moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston Councilman Stewart Councilman Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper Noes: None ACTION: The motion carried unanimously. • Y APPOINTMENTS: None DISBURSEMENTS: 15.A.1. Consider payment of$95,673.55 to CP Snider Construction Co., Inc for the Public Library Expansion Project. The current contract price is$2,860,000.00 and the project is funded from 1996 General Obligation Bonds. 15.B.1 Consider payment of$66,250.00 to PeopleSoft, Inc for Software License agreement, Oracle License, and technical supportThe current contract price is $299,640.00 and the project is funded from 1997-1998 General Operating Budget Revision#1. 15.C.1. Consider payment of$81,491.13 to Chasco Contracting for the Eggers Acres Street Improvements. The current contract price is$909,790.30 and the project is funded from • 1996 General Obligation Bonds. 15.C.2. Consider payment of$111,549.99 to Chasco Contracting for the Public Works and Vehicle Maintenance Facility. The current contract price is $1,492,691.43 and the project is funded from General Operating Fund Advance to be reimbursed by 1998 G.O. Bonds. r: 297 July 9, 1998 15.C.3. Consider payment of$106,171.00 to Craig, Sheffield, &Austin,Inc. for the Wastewater Treatment Plant Expansion,Phase III. The current contract price is $10,170,731.00 and the project is funded from Water System Construction Funds. 15.C.4. Consider payment of$27,000.00 to Cunningham Constructors &Associates, Inc. • for the Water Treatment Plant Phase I&II Improvements. The current contract price is $234,800.00 and the project is funded from Water System Construction Funds. 15.C.5. Consider payment of$31,602.20 to RJN Group,Inc. For engineering services associated with the Sanitary Sewer Evaluation Study(SSES ,The current contract price is $501,733.00 and the project is funded from Wastewater System Construction Funds. 15.C.6. Consider payment of$19,024.47 to Rodriguez&Huggins,Inc. for en ing eering services associated with the Park Valley Drive roadway schematic. The current contract price is $126,239.92 and the project is funded from 1997 Certificates of Obligation. 15.C.7. Consider payment of$26;119.00 to Rust Environment&Infrastructure, Inc. for engineering services associated with IH-35 turnarounds at FM1325 &Hester's Crossing. The current contract price is $328,000.00 and the project is funded by 1997 Certificates of Obligation. MOTION: Councilman Joseph moved to approve the disbursements. Councilwoman Chavez seconded the motion. VOTE: Ayes: Mayor Pro-tem Stluka Councilman Hairston Councilman Stewart Councilman Palmer Councilwoman Chavez Councilman Joseph Mayor Culpepper • Noes: None ACTION: The motion carried unanimously. NEW BUSINESS: None CITY MANAGER'S REPORT: 298 July 9, 1998 Bob Bennett gave an overview of the Popular Report that was provided to the Council. He added that there are a few more things that need to be worked out on the budget and it will be submitted to the Council by August 1 st. COUNCIL COMMENTS: Mayor Pro-tem Stluka said he hopes everyone takes the time to read the article in the • Round Rock Leader on water conservation. Also,he has been a strong proponent of moving Frontier Days back downtown and it is this Saturday, July 10th. He encouraged everyone to take some time to come downtown and see what Frontier Days is all about and Round Rock is all about. He added that he will not be able to attend the event on Saturday because he will be attending to his mother who recently broke her hip. Councilman Hairston said that he will be walking in the parade and wished Mayor Pro- tem Stluka's mother"God speed"in her recovery. He encouraged everyone to attend Frontier Days. Councilman Palmer noted that Councilwoman Chavez was celebrating her 27th Wedding Anniversary. He added that he is looking forward to the trip to San Antonio to watch the Jackson Generals play baseball. He said 500 people were going to San Antonio to see theg ame. Councilwoman Chavez wished her husband a Happy 27th Anniversary. She encouraged everyone to attend Frontier Days and wished good health to Mayor Pro-tem Stluka's mother. Councilman Joseph congratulated Councilwoman Chavez a Happy 27th Wedding Anniversary. He also encouraged everyone to attend Frontier Days. Mayor Culpepper wished the best to Mayor Pro-tem Stluka's mother. He also said that Councilman Stewart's birthday is tomorrow July 10th and wished him a Happy Birthday on behalf of all the Councilmembers. ADJOURNMENT: There being no further business,the meeting adjourned at 9:20 p.m. pectfully Submitte • Joanne Land,Assistant City Manager/ City Secretary �5 299 PAGES 299 THROUGH 300 WERE INTENTIONALLY LEFT BLANK. CITY COUNCIL MINUTES CONTINUE IN BOOK 39 • i 300