CM-2017-1336 - 3/13/2017SUPPLEMENTAL AGREEMENT NO. 1
TO "CITY OF ROUND ROCK AGREEMENT
FOR PROFESSIONAL CONSULTING SERVICES FOR
LANDSCAPE ARCHITECTURAL SERVICES RELATED TO THE
CREEK BEND BOULEVARD EXTENSION PROJECT WITH
STUDIO 116:19, LLC"
CITY OF ROUND ROCK §
STATE OF TEXAS §
COUNTY OF TRAVIS §
COUNTY OF WILLIAMSON §
KNOW ALL BY THESE PRESENTS:
THIS SUPPLEMENTAL AGREEMENT NO. 1 to "City of Round Rock Agreement for
Professional Consulting Services for Landscape Architectural Services Related to the Creek
Bend Boulevard Extension Project with Studio 116:19, LLC," hereinafter called "Supplemental
Agreement No. 1," is made by and between the City of Round Rock, Texas, a home -rule
municipality, hereinafter called the "City" and Studio 116:19, LLC, hereinafter called the
"Consultant."
WHEREAS, the City and Consultant executed the referenced "City of Round Rock
Agreement for Professional Consulting Services for Landscape Architectural Services Related to
the Creek Bend Boulevard Extension Project," hereinafter called the "Agreement," on October 7,
2016; and
WHEREAS, the City desires to amend the Scope of Services to add additional services
related to design services for the Creek Bend Boulevard Project, specifically, the extension of
landscape development at Creek Bend Boulevard from Wyoming Springs Drive to Sam Bass
Road; and
WHEREAS, it is necessary to amend the Scope of Services, the Fee and the Term of
services provided in the Agreement;
NOW THEREFORE, in consideration of the mutual promises and obligations in the
Agreement and this Supplemental Agreement No. 1, the City and Consultant agree that said
Agreement is amended and supplemented as follows:
I.
Section 1.0 of the Agreement is hereby amended to read as follows:
1.0 EFFECTIVE DATE, DURATION, AND TERM
This Supplemental Agreement No. I shall be effective on the date this Agreement has
been signed by each party hereto, and shall remain in full force and effect until it expires by
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operation of the term indicated herein, or is terminated or extended as provided herein.
The term of this Agreement shall be until full and satisfactory completion of the work
specified herein is achieved, with iced eempletion date-ef N4Rrzh 1,i017.
II.
Section 3.0 of the Agreement is hereby amended to read as follows:
3.0 SCOPE OF SERVICES
Consultant shall satisfactorily provide all services described herein and as set forth in
Exhibit `B" and the Addendum to Exhibit "B."
Section 5.0 of the Agreement is hereby amended to read as follows:
5.0 CONTRACT AMOUNT
Not -to -Exceed Fee: In consideration for the professional consulting services to be
performed by Consultant, City agrees to pay Consultant an amount not -to -exceed TWelVe
Thousand Nine Hundred and rr„m„n.,,.S ($12,900.00) Twenty -Two Thousand Fifty and
No/100 Dollars ($22,050.00), in accordance with Exhibit "D" entitled "Fee Schedule," and the
Addendum to Exhibit "D." which document is attached hereto and incorporated herein by
reference for all purposes, in payment for services and the Scope of Services deliverables as
delineated in Exhibit "B" and the Addendum to Exhibit `B."
IV.
This Supplemental Agreement No. l shall amend the original Agreement only as set forth
herein with no other changes in terms or conditions of the original Agreement.
[Signatures on the following page.]
2
IN WITNESS WHEREOF, the City and Consultant have executed this Supplemental
Agreement to be effective as of the last date of due execution by both parties.
CITY OF ROUND ROCK, TEXAS
BY:� lt'o
Printed Name MwLel t t l
Title: /nAq!tc
Date Signed: 311-31M/ v -
ATTEST:
By: J�-=L
Sara L. White, City Clerk
FOR CITY, tPROVED AS T FORM:
By:
Stephan . Sheets, City Attorney
STUDIO 116:19, LLC
By:
Printed Name: Q
Title:
Date Signed: 3 o t 20 t'Z
studio lb:lq
�y
-
ADDENDUM TO
Studio 16:19, LLC - Project #16.268
CORR Creek Bend Blvd. Extension
Supplemental Agreement #1
EXHIBIT B - PROFESSIONAL SCOPE OF SERVICES
Overview & Understanding
STUDIO 16:19, LLC (CONSULTANT) understands the intent of the scope of work is to provide professional landscape architecture
and related site development services to assist in the design, preparation and implementation of the development plans for the
City of Round Rock — Creek Bend Blvd. Extension (PROJECT) in accordance to the proposed program scope items as directed the
City of Round Rock (CITY).
Task 4 — Irrigation Design Plans
Original Limit of scope per previous approved CITY contract (Creekbend Drive from Wyoming Springs to Creek Bend Circle) was
modified to increase the scope by 50% to include area to Sam Bass Road connection. Additional design plans documenting turf &
bed areas to be irrigated, point of connection, meter location, controller location, sleeving locations, irrigation details and
performance specifications, and irrigation calculations for area between Sam Bass Road and Creek Bend Circle.
Task 5 — Landscape Modifications
Original Limit of scope per previous approved contract (Creekbend Drive from Wyoming Springs to Creek Bend Circle) was
modified to increase the scope by 50% to include area to Sam Bass Road connection. Additional design plans documenting turf
& bed areas to be landscaped, landscape details and performance specifications, for area between Sam Bass Road and Creek
Bend Circle. Modifications of previously approved plans requested by CITY.
Task 6 — Bidding / Negotiation
The Consultant will facilitate the Bidding & Negotiation process forthe CITYwith qualified landscape contractors. Items included
in the Supplemental Agreement include bidding coordination, clarification of contractor RF/, and negotiation of best qualified
bid.
End of Basic Scope of Services
Page 1 of 2 2/8/2017
studio 16:19
ADDENDUM TO
EXHIBIT D - FEE SCHEDULE
Studio 16:19, LLC - Project #16.268
CORR Creek Bend Blvd. Extension
Supplemental Agreement #1
A detailed breakdown of the CONSULTANT's professional fees can be seen below in the FEE SCHEDULE. The
summary of the fees are associated by discipline performing services for the PROJECT:
Total Fee for Basic Services
Exhibit D
Supplemental Fee Schedule
Project Name: City of Round Rock Creek Bend Blvd. Extension
Note: The labor is quoted as lump sum, but is based on hourly rates/man hours to perform the requested Scope of Work. Also, fees quoted assume
no change in scope of the project or basic services. The fee is not based on a percentage of construction cost, but on a comparison of budgets
similar to like projects and should the scope vary from above, the CONSULTANT reserves the right to re -negotiate fee for basic services. No
additional services or schedule modifications shall be performed without CITY's written consent.
Supplemental Services
Any services rendered by the Consultant beyond those described above shall be made part of a Supplemental
Agreement. Adjustment of the upper fee limit maybe made should the CONSULTANT establish and the CITY agree
that there has been, or is to be, a material change in the: (a) scope, complexity or character of the Services or the
Project; (b) circumstances under which the Services are required to be performed; or (c) duration of the Services, if
change in the Schedule warrants such adjustment. Said changes will warrant an increase to the upper fee limit and
shall be made part of a Supplemental Agreement.
The following rates will be utilized in the development of Supplemental Services by the CONSULTANT:
Hourly Billable Rates:
■ Principal/Planner I Landscape Architect: $ 145.00/hr.
■ Associate Principal/Planner I Landscape Architect: $ 130.00/hr.
■ Senior Associate - PM/Planner I Landscape Architect: $ 115.00/hr.
■ Task Leader/Planner I Landscape Architect: $ 95.00/hr.
■ Staff/Planner I Designer: $ 85.00/hr.
■ Administrative $ 65.00/hr.
Page 2 of 2 2/8/2017
Total
Total
Other
Task
Labor Hours
Loaded Labor Cost
Direct Costs
Subconsultants
TOTALS
Task 4 Irrigation Design Plans
38
$4,150.00
50.00
$000
$4,150.00
Task 5 Landscape Modifications
23
$2,500.00
$0.00
S000
$2,500.00
Task 6. Bidding/ Negotiation
23
84
$2,500.00
$9,150.00
50.00
S0.00
$000
$0.00
$2,500.00
$9,150.00
GRAND TOTAL:
Note: The labor is quoted as lump sum, but is based on hourly rates/man hours to perform the requested Scope of Work. Also, fees quoted assume
no change in scope of the project or basic services. The fee is not based on a percentage of construction cost, but on a comparison of budgets
similar to like projects and should the scope vary from above, the CONSULTANT reserves the right to re -negotiate fee for basic services. No
additional services or schedule modifications shall be performed without CITY's written consent.
Supplemental Services
Any services rendered by the Consultant beyond those described above shall be made part of a Supplemental
Agreement. Adjustment of the upper fee limit maybe made should the CONSULTANT establish and the CITY agree
that there has been, or is to be, a material change in the: (a) scope, complexity or character of the Services or the
Project; (b) circumstances under which the Services are required to be performed; or (c) duration of the Services, if
change in the Schedule warrants such adjustment. Said changes will warrant an increase to the upper fee limit and
shall be made part of a Supplemental Agreement.
The following rates will be utilized in the development of Supplemental Services by the CONSULTANT:
Hourly Billable Rates:
■ Principal/Planner I Landscape Architect: $ 145.00/hr.
■ Associate Principal/Planner I Landscape Architect: $ 130.00/hr.
■ Senior Associate - PM/Planner I Landscape Architect: $ 115.00/hr.
■ Task Leader/Planner I Landscape Architect: $ 95.00/hr.
■ Staff/Planner I Designer: $ 85.00/hr.
■ Administrative $ 65.00/hr.
Page 2 of 2 2/8/2017
r° City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider executing Supplemental Agreement No. 1 to the Agreement with
Studio 16:19 for Landscape Architectural Services for the Creek Bend
Extension Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 3/10/2017
Dept Director: Gary D Hudder, Transportation Director
Cost: $9,150.00
Indexes: RR Transportation and Economic Development Corporation (Type B)
Attachments: Supplemental Contract _ Studio 16.19 Consulting Agreement
Department: Transportation Department
Text of Legislative File CM -2017-1336
Consider executing Supplemental Agreement No. 1 to the Agreement with Studio 16:19
for Landscape Architectural Services for the Creek Bend Extension Project.
The Creek Bend Boulevard Extension project extends the existing four -lane divided
roadway from Creek Bend Circle across Brushy Creek and Hairy Man Road to connect
with Brightwater Boulevard at Wyoming Springs Drive. The roadway includes raised
medians, sidewalks and bicycle accommodations. This project will provide north -south
connection over Brushy Creek, thus increasing connectivity and reducing the reliance
on IH 35 for north -south movements on the west side of Round Rock. Completion of
this project will also alleviate some of the traffic on Sam Bass Road and RM 620 and
will make construction of future projects on these two east -west routes more feasible by
providing an alternate route.
The Creek Bend Boulevard Extension project is nearing substantial completion. As
part of this original contract, a lump sum bid item for landscape was included with the
bid. A professional services contract with Studio 16:19 has since been issued to
provide landscape consulting services to include a landscape planting design to create
a native and adaptive landscape for grassy areas, irrigation plans, and landscape
improvements for installation under the lump sum landscape bid item. These services
were provided for a fee of $12,900.
City of Round Rock Page 1 Printed on 31912017
Agenda Item Summary Continued (CM -2017-1336)
Supplemental #1 increases the scope by 50% to include the area from Pena Cove to
Sam Bass Road to include irrigation design plans and landscape modifications. These
services included in Supplemental
#1 will be provided for a fee of $9,150.00 bringing the total contract price to $22,050.
Cost: $9,150.00
Source of Funds: RR Transportation and Economic Development Corporation
City of Round Rock Page 2 Printed on 31912017