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MINUTE BOOK 44 2000-2001 1 SEPTEMBER 14,2000 The Round Rock City Council met in Regular Session on September 14, 2000 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Robert A. Stluka, Jr.,Mayor Pro-tem Earl M. Hairston, Councilman Tom Nielson, Councilwoman Carrie Pitt, Councilman Earl • Palmer, Councilwoman Isabel Gallahan and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett,Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Special Called Work Session August 16-17, 2000,Regular Session August 24, 2000, and Special Called Session August 28, 2000. MOTION: Councilman Joseph moved to approve the minutes as submitted.Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan • Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: Ken Snyder, 4406 North Ridge Road, Austin, expressed his concern regarding the water situation in Northridge Acres. Oscar Perez, 1902 Creekview, disclosed that he works in Councilman Joseph's real estate business. Mr. Perez noted that he is on the Volunteer Board of the Williamson County Literacy Council who has requested funding. He asked for the Council's support on the request from the Literacy Council. Posey McClung, 1603 Karen Cove, invited everyone to visit the Senior Citizen's Foundation booth on Saturday, October 7 which will be located in front of the Senior Center during Frontier Days. She noted that daffodil bulbs and T-shirts will be sold. Ken Evans, 515 E. Palm Valley,No. 913, President of the Round Rock Police Officers Association presented the book The Ultimate Sacrifice, a book about officers that have been killed in the line of duty, to the Robert G. and Helen Griffith Public Library which was donated by the Round Rock Police Officers Association. I SEPTEMBER 14,2000 Pat Patterson, 206 W. Bagdad Avenue, thanked Councilman Palmer for volunteering his service on the Volunteer Center Board. PROCLAMATIONS: None PRESENTATIONS: 7.A.1. Consider a presentation concerningthe he request from AquaSource Utility, Inc. to purchase wholesale water service from the City of Round Rock. Staff Resource Person: Jim Nuse, Public Works Director. AquaSource desires to purchase wholesale water service from the City for the Tonkowa Springs and Great Oaks Subdivisions. The City will supply and sell potable water to AquaSource for a maximum of 322 connections at a rate composed of a$1.30/1000 gallon volumetric charge and a monthly demand charge of$4,185.00. AquaSource currently has 277 connections in place. They will be responsible for the metering equipment and consumption records. The City has been supplying water to this area since the mid-80's on a temporary basis. This agreement will permanent basis. The Ci will monitor the service annually to insure it is in make rt a p City y compliance. There will be no additional cost to the City and this will permanently expand the Ci 's customer base. AquaSource will ay water impact fees for all new connections to the • City q p City's water system. New connection impact fees established by the City are $2,345.00 per residential living unitequivalent. AquaSource agrees to pay the City a water impact fee of $1,345 for each existing connection. The term of this agreement is for 40 years. 7.A.2. Consider an update on the Municipal Office Campus Project. Staff Resource Person: Jim Nuse,Public Works Director. Tim Jenkins, Program Manager, gave the following status report on the Municipal Office Complex. Municipal Office Campus Project Description • Municipal Court Building/PARD Building - Target completion is Fall 2001 • • Brown Street Corridor Improvements - completion Target is Summer-Fall 2001 g • Campus Master Plan - Target completion is Winter 2000-01 • Construction of Campus - Projected timeline is 5 to 8 years 3 SEPTEMBER 14,2000 Phases of the Project • Phase I—Master Plan Campus • Phase II—PARD/Municipal Court • Phase III—Infrastructure Improvements • Citizen Participation Techniques • Continuing communications • Open Houses - First one held in June - Next one will be in early October • Monthly status meetings with associations and committees - Heart of Round Rock Neighborhood Association - Downtown Business Association • Scheduled meetings with other organizations - Network Neighborhood hosted at Chamber of Commerce • Individual meetings with residents and businesses along Brown Street Key Design Decisions • Brown Street alignment and cross-section • - Lane widths—3-12' lanes - Sidewalks—7' paved - Utilities—Underground(water/wastewater/fiber optics) - Integration of existing trees • Underground power lines in corridor - TXU is working on the plan and estimates to take the existing lines and place them underground. • Corridor on-street parking • Off-site Water Quality Pond with capacity to serve the district In response to Councilman Palmer's question,Mr. Jenkins said that the plan is to use the current 80' right-of-way on Brown Street. • Councilwoman Pitt asked that the traffic on Brown Street be for destination traffic rather than pass through traffic so Brown Street can be pedestrian friendly. She asked that traffic be diverted to Blair Street. In response to Mayor Pro-tem Hairston's question, the Carter&Burgess consultant explained that there will be no impact from drainage or runoff water to the existing businesses or residents. SEPTEMBER 14, 2000 Mayor Pro-tem Hairston asked for future expansion options and cost estimates when designing the building particularly the addition of floors rather than single level expansions. 7.13.1. Consider a presentation concerning the Design Guidelines for Historic Commercial and Residential Districts and Properties for the City of Round Rock Staff Resource Person: Joe Vining, Planning Director. • This item was withdrawn at the request of staff, due to the death of a family member of the consultant that was to make the presentation. This will be presented to the Council in two weeks. 7.B.2. Consider a presentation concerning annexation of property located on the northeast side of the City. Staff Resource Person: Joe Vining,Planning Director. Mr. Vining noted that the following tracts are proposing single family developments except the tract that abuts US 79 has commercial of the frontage portion of the tract. • Palm Branch—78.151 acres • Carrell—29.50 acres • Estates of Settlers Park—84.21 acres • Hoyt—97.6 acres • • Lewis—93 acres Issues that the City needs to discuss are: • Utilities - Each one of the tracts can proceed on their own to build the truck lines necessary to serve the area. • Roads—The area is predominately County roads and it will also have completely new roads like Arterial"A" in the area. Staff recommended the examination of the feasibility of a road impact fee for this area that would help the City partner with the development community to improve all those roads. • Development—Discuss in work sessions with the Council the quality level of development for the area and determine the specific design and development issues related to the single family development. 7.C.1. Consider a presentation concerning the proposed 2000-2001 Hotel/Motel Occupancy Tax Budget and the Chamber of Commerce Tourism Budget Staff Resource Person: • Joanne Land, Assistant City Manager. David Kautz,Finance Director, made the staff presentation. The Hotel Occupancy Tax Budget is funded by a 7% local tax on hotel and motel room revenue. State law and bonded debt agreements place certain requirements on the use of the funds. Planned uses for the funds for the next fiscal year are summarized below: 5 SEPTEMBER 14,2000 Tourism related activities $2601000 Debt Service(Principal&Interest Payments) 495,000 Debt Service (Reserve Fund Requirements) 68,237 Insurance, Trustee and Contingency 50,750 Capital Repair Account(Convention Center/Stadium) 250,000 Total(Preliminary) $1,123,987 Denise Williams of the Chamber of Commerce outlined the following: • Tourism Budget Overview Total Budget $260,000 Event Funding 126,490 49% Admin& Operations 80,566 31% Marketing&Advertising 52,944 20% Event Funding Recommendations Budget $126,490 Events &Festivals 82,205 Arts Support 29,290 Visitor's Center&Museum 10,000 Contingency 4,995 Ms. Williams outlined each of the requests for funding, the amount that was requested and the amount the Tourism Committee recommended. She noted that more requests were received this year than in previous years,which is why some of the requests were funded at a • lesser amount to accommodate the requests for new events. Ms. Williams added that the Tourism Committee feels that it is important to support all the groups that come into Round Rock. The Committee maintains the long-standing concept that groups should be encouraged to use the funds as "seed money" for a successful launch of an event, as opposed to the concept of the funds being used as a"sustaining sponsorship source."This concept allows all groups to have support in their early days of development and ensures that funds will still be available for new groups to enjoy the same opportunities in the future. As a result,most existing groups will continue to note a slightly reduced amount of support for their events each year hereafter. Councilman Joseph asked that the information Ms. Williams relayed be placed at the beginning of the application to make the applicants aware that,the funds are"seed money." v • Members of the Council requested the following information about the groups that requested funding: • The previous year request and the amount which was received. • Number of years that funding has been received and how much. • When does the"seed money" stop? • The previous year's attendance of the event. SEPTEMBER 14, 2000 PUBLIC HEARINGS: 8.A.1. Considennublic testimony concerning the adoption of the proposed 2000-2001 Operating Budget for the City of Round Rock. Staff Resource Person: David Kautz, Finance Director. The Operating Budget includes the General Fund, the General Debt Service Fund and the • Water/Wastewater Utility Fund and is in the neighborhood of a$75 million budget. Population figures indicate that the City has grown 23% for the most recent two fiscal years. This budget provides for improved levels of service while lowering the property tax rate and maintaining competitive water/wastewater and garbage pickup rates. The emphasis in this budget has been on public safety, mainly Police and Fire Department activity,Parks and Recreation activity, Streets and Transportation activity and the serving of a fast and growing population. One of the highlights contained in the budget is the introduction of 74 new jobs to meet the rising demands of a growing population. With the addition of the 74 additional jobs, it will bring the City employment level to 592 employees,which are 9.3 employees per 1,000 population. The 74 new , positions will be phased in, as revenues become available and sustainable. The proposed budget requires a 33.031-cent property Ytax rate,which is a reduction from the previous year, and a 4.6% • increase in the water and wastewater rates. � I {{ Following is the proposed 2000-2001 Operating Budget. l ' 2000-2001 Proposed Budget General Fund s Total Revenues $47,080,375 Total Expenditures (47,064,091) Change in Fund Balance $ 16,284 I & S GO Debt Service Total Revenues $7,811,180 Total Expenditures (8,099,208 Change in Fund Balance $ (288,028) • Utility Fund i Total Revenues $20,636,700 Total Expenditures (20,619,485 Change in Working Capital $ 17,215 I ' Mr. Kautz outlined the following graphs: • Property Tax Rate per$100 of valuation 1994-2001 • Proposed property tax rate and last year's rate comparison for an average home value. 6 ' l SEPTEMBER 14,2000 • Effects of the proposed property tax rate using a sampling of properties throughout i the City. • Area City Proposed Tax Rates Compared per$100 of valuation • Residential City Utility Rates Compared(monthly cost) • Commercial Utility Rates Compared (monthly cost) • • Combined Proposed Tax and Utility Monthly Cost(for average residential property ($120,916 home value) • Proposed City Employees Per 1000 Population Mr. Kautz asked for the Council's consideration of additional funding for the Humane Society as well as the funding requests from the+area social agencies. Mayor Stluka opened the public hearing. David Pruett, 1711 Amber Skyway, expressed his opinion of the legal fees that have been paid and of future legal fees. Marjorie Herbert, 1246 Main Street, outlined the services provided by the Williamson County Crisis Center and asked for the Council's support for funding. Ken Evans, 402-A West Palm Valley No. 115,President of the Round Rock Police • Officers Association relayed his appreciation of the efforts and time the Council has given to i . discuss the pay issues brought forward from the Police Officers Association. Karen Wilson, 100 W. 3rd Street, Georgetown, outlined the services provided by the Williamson County and Cities Health District and asked for the Council's support for funding. Tom Hopkins, 105 E. Pfenning Lane,Pflugerville, outlined the services of the Round Rock Caregivers and asked for the Council's support for funding. Gloria Cueva, P.O. Box 1977, outlined the services provided by the Literacy Council of Williamson County and asked for the Council's support for funding. Patricia Wentworth, 555-A Round Rock West, outlined the services provided by the Bluebonnet Trails Community Mental Health and Mental Retardation Center and asked for the • Council's support for funding. f Pat Patterson, 206 West Bagdad Avenue, outlined the services provided by the Volunteer Center and asked for the Council's support for funding. Brenagh Greenwell, 804 S. Walnut, Georgetown, outlined the services provided by the Williamson County/Burnet Opportunities Head Start Program,Adult Day Care Center, and '8 SEPTEMBER 14,2000 Senior Citizen Nutrition Program and asked for the Council's support for funding for these three programs. Bill McLellan, 2525 Wallingwood Drive,Austin, outlined the services provided by LifeWorks and asked for the Council's support for funding. Mayor Stluka noted that the representatives from the Round Rock Serving Center are • present and will make a presentation regarding their request for funding at the next Council meeting. There being no further testimony, the public hearing was closed. 8.A.2. Consider public testimony concerning the adoption of the proposed 2000 property tax rate for the City of Round Rock. Staff Resource Person: David Kautz,Finance Director. The proposed Operating Budget for fiscal year 2000-2001 is balanced at a tax rate of 33.031 cents per$100 of appraised taxable value. Under this proposal,taxes on the average home would decrease by$3.06 compared with last year's tax rate of 36.295 cents. The Property Tax Rate is divided into two components as shown below: Maintenance and Operation of the Municipal Government 15.902 cents Interest and Sinking (Principal and Interest on Bonded Debt) 17.129 cents Total Property Tax Rate 33.031 cents Mayor Stluka opened the public hearing. There being no public testimony, the public hearing was closed. 8.B.1. Consider public testimony regarding an application to adopt original zoning_of District Planned Unit Development(PUD)No. 44 on 57.641 acres of land out of the P.A. Holder Survey,A-297,Round Rock, Williamson County; Texas. (Legends Village PUD No. 44) Staff Resource Person: Joe Vining, Planning Director. Amelia Sondergroth,Principal Planner, made the staff presentation. This tract is located north US 79 and east of Old Settlers Park at Palm Valley. The purpose of the zoning is to permit a mixed-use development consisting of commercial and multi-family lots. The proposed PUD • implements some of the major concepts of the Palm Valley Area Plan. Those include mix of uses,preservation and accessibility to parks and creeks,traditional building design, street trees, and build-to-line (buildings aligned in relation to the street creating a well-defined street edge). Ms. Sondergroth outlined the proposed development on a location map. She added that the developer is dedicating a considerable amount of right-of-way for Arterial "A". The proposed SEPTEMBER 14,2000 zoning complies with the adopted General Plan and with the Palm Valley Area Planning and Design study. On August 16, 2000, the Planning and Zoning Commission held a public hearing concerning this tract of land. Applicant: B.J. Williams. Mayor Stluka opened the public hearing. • Jim Stendebach representative of the developer outlined the history of the tract. The PUD includes development standards established for this development and implementation of a number of City goals. Items included in the PUD among other items are: • To provide the required easements for the Chandler Creek Interceptor. • Provide parkland along Chandler Creek with the intent to provide an extensive trail system from the Park and upstream to other portions of Chandler Creek. • It provides the rights-of-way for Arterial"A", for the widening of Highway 79, and Joe DiMaggio Boulevard,which will be an interchange to connect Highway 79, and Arterial"A". • Provides for reuse water for irrigation. • Limits a single driveway to Highway 79. • Provides parkland dedication. • Provides for the water,wastewater and reuse water easements. In response to Councilman Nielson's question,Mr. Stendebach said that the long term maintenance obligation for the street landscape easement will be the responsibility of the owners because it will be on private property. Councilman Joseph disclosed that he has a conflict of interest concerning this item and item 9B2 and has submitted the appropriate disclosure form. There being no further testimony, the public hearing-was closed. 8.B.2. Consider public testimonyregarding an application to rezone 147.076 acres of land out of the P.A. Holder Survey, A-269 &A-297,Round Rock, Williamson County, Texas, from SF-1 (Single Family-Large Loo, SF-2 (Single Family- Standard Lot and C-1 (General Commercial) to Planned Unit Development(PUD)No. 40. (Kenney Fort PUD) Staff Resource • Person: Joe Vining, Planning Director. Councilman Nielson disclosed that he has represented the owner of this property, however,he has not represented him in connection with this property or any other property in the City of Round Rock. Amelia Sondergroth made the staff presentation. This property is located north of Gattis School Road and east of the abandoned Mokan right-of-way. The proposed PUD sets forth 1. 0 SEPTEMBER 14,2000 development standards for five parcels of land. The purpose of the rezoning is to permit a mixed- use development consisting of a business park,multi-family, assisted living, and commercial lots. Two new land use definitions are introduced with this development: cluster housing and townhouse developments which are intended to provide for preservation of more open space, protected trees and access to a trail system. A Traffic Impact Analysis includes a specific plan for • the construction of Double Creek, Forest Creek, and Arterial"A" and is based on a trigger of peak hour trips. Parkland dedication includes the Kenney Fort site plus 25 acres along Brushy Creek for the City's Trail System. Ms. Sondergroth used schematic drawings and aerial photos to give an overview of the development. The proposed zoning complies with the adopted General Plan. On August 16, 2000,the Planning and Zoning Commission held a public hearing concerning this tract of land. Applicant: Tim Timmerman,Round Rock Ranch, Ltd. Councilman Palmer expressed his concern about the historical aspects of Kenney Fort. He asked that the grave site area be identified and preserved before any part of the development begins. Mayor Stluka opened the public hearing. Jim Stendebach,representative of the developer, gave an overview on the major points of the PUD. He added that Councilwoman Pitt's concerns were addressed in that certain exterior building materials will be prohibited. There being no additional public testimony, the public hearing was closed. ORDINANCES: 9.A.1. Consider an ordinance designating the intersection of Sam Bass Road and Creek Bend Boulevard an All WU Stop intersection. (Second Readings Staff Resource Person: Jim Nuse, Public Works Director. The first reading of the ordinance was approved on August 24, 2000. There have been no changes since the first reading of the ordinance. • Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION OF SAM BASS ROAD AND CREEK BEND,BOULEVARD AS AN ALL- WAY STOP INTERSECTION; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. SEPTEMBER 14, 2000 MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.A.2. Consider an ordinance authorizing..the condemnation of 4.27 acres of property from J 17 Fortune. L.P. to acquire the needed property for SH-45 and the A. W. Grimes Boulevard right-of-way. (First Reading)Staff Resource Person: Jim Nuse, Public Works Director. In response to Councilwoman Gallahan's question,Mr. Nuse said that all avenues were pursued prior to the condemnation if this property. Mayor Stluka read the caption of the ordinance. • ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL FOR THE CITY OF ROUND ROCK, DETERMINING A PUBLIC NEED AND NECESSITY FOR THE ACQUISITION OF 4.27 ACRES IN FEE SIMPLE FOR HIGHWAY RIGHT-OF-WAY, 0.30 ACRES FOR TWO SLOPE EASEMENTS, AND 0.67 ACRES FOR A DRAINAGE EASEMENT, AND; GIVING NOTICE OF OFFICIAL DETERMINATION TO ACQUIRE SAID PROPERTY FOR THE CREATION, CONSTRUCTION AND MAINTENANCE OF STATE HIGHWAY 45 AND A.W. GRIMES BOULEVARD, AND ASSOCIATED PUBLIC PURPOSES; ESTABLISHING PROCEDURES FOR THE ACQUISITION OF SAID PROPERTY; AUTHORIZING THE CITY ATTORNEY TO FILE PROCEEDINGS IN EMINENT DOMAIN TO ACQUIRE THE NEEDED PROPERTY; AND PROVIDING AN EFFECTIVE DATE. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt • Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Nielson seconded the motion. :12 SEPTEMBER 14, 2000 VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.B.1. Consider an ordinance annexing 57.641 acres of land out of the P.A. Holder Survey A-297 Williamson County, Texas. Legends Village site) (First Reading) Staff Resource Person: Joe Vining,Planning Director. Councilman Joseph disclosed that he has a conflict of interest concerning this item and has submitted the appropriate disclosure form. This annexation procedure is authorized under Section 43.028 of the Texas Local Government Code. A petition for voluntary annexation has been submitted. Applicant: B.J. Williams. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. • AN ORDINANCE ANNEXING ADJACENT AND CONTIGUOUS TERRITORY TO THE CITY OF ROUND ROCK, TEXAS, TO WIT: 57.641 ACRES OF LAND OUT OF THE P. A. HOLDER SURVEY, ABSTRACT NO. 297, IN WILLIAMSON COUNTY; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN SATISFIED; PROVIDING THAT SUCH AREA SHALL BECOME A PART OF THE CITY AND THAT THE OWNERS AND INHABITANTS THEREOF SHALL BE ENTITLED TO THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND TO BE HEREINAFTER ADOPTED; PROVIDING FOR A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilwoman Pitt moved to adopt the ordinance. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt • Councilman Palmer Councilwoman Gallahan Mayor Stluka Noes: None Abstain: Councilman Joseph ACTION: The motion carried. 13 SEPTEMBER 14, 2000 MOTION: Councilwoman Pitt moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston • Councilwoman Pitt Councilman Palmer Councilwoman Gallahan- Mayor Stluka Noes: None Abstain: Councilman Joseph ACTION: The motion carried. 9.B.2. Consider an ordinance adopting original zoning of District Planned Unit Development(PUD)No. 44 on 57.641 acres of land out of the P.A. Holder Survey, A-297, Round Rock, Williamson County, Texas. (Legends Village PUD No. 44) (First Reading) Staff Resource Person: Joe Vining,Planning Director. Councilman Joseph disclosed that he has a conflict of interest concerning this item and has submitted the appropriate disclosure form. • The proposed land use complies with the adopted General Plan. On August 16, 2000, the Planning and Zoning Commission recommended adoption of original zoning of Planned Unit Development(PUD) for this tract of land. Applicant: B.J. Williams. The following uses are prohibited on the property: • Mini-warehouses • Sexually oriented businesses • Portable buildings sales except as incidental to other retail sales • Amusement parks or carnivals • Wholesale nurseries • Recreational vehicle parks • Outdoor shooting ranges • • Pawn Shops • Heavy equipment sales • Kennels but not prohibiting pet shops and veterinary clinics with overnight facilities • Vehicle sales • Auto body and paint shops 9 Truck stops 14 SEPTEMBER 14,2000 The following materials are prohibited on the exterior walls of all buildings and structures,this will not apply to roofs: • Sheet and corrugated metal, and unfinished aluminum • Asbestos • Galvanized Steel • • Mirrored Glass (reflectivity of 20% or more) In response to Councilwoman Pitt's concern, the developer agreed to limit the amount of stucco and terra cotta to a maximum of 50% of the exterior finish of walls facing streets. This clause will be added to 5.4 under Development Standards for Development Area, "A"which is the Commercial, and to clause 5.1 under Design Standards for Development Area`B"which is the multi-family/institutional site. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO ZONE 57.641 ACRES OF • LAND OUT OF THE P. A. HOLDER SURVEY, ABSTRACT 297, IN ROUND ROCK, WILLIAMSON COUNTY, TEXAS PLANNED UNIT DEVELOPMENT (PUD)NO. 44. MOTION: Councilwoman Pitt moved to amend the PUD by limiting the amount of stucco, terra cotta to a maximum of 50% of the exterior finish of walls facing streets and that this be added to clause 5.4 under Development Standards for Development Area"A" and to clause 5.1 under the Design Standards for Development Area`B". Mayor Pro-tem Hairston seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Mayor Stluka Noes: None • Abstain: Councilman Joseph ACTION: The motion carried. MOTION: Councilwoman Pitt moved to adopt the ordinance as amended. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer 15 SEPTEMBER 14,2000 Councilwoman Gallahan Mayor Stluka Noes: None Abstain: Councilman Joseph ACTION: The motion carried. MOTION: Councilwoman Pitt moved to dispense with the second reading of the • ordinance with the unanimous consent of all the Councilmembers present. Mayor Pro-tem Hairston seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Mayor Stluka Noes: None Abstain: Councilman Joseph ACTION: The motion carried. 9.13.3. Consider an ordinance to rezone 147.076 acres of land out of the P.A. Holder Survey,A-269 &A-297,Round Rock,Williamson County, Texas, from SF-1 (Single Family- Large Lot), SF-2 (Single Family- Standard Lot) and C-1 (General Commercial) to Planned Unit Development (PUD)No. 40. (Kenney Fort PUD) (First Reading) Staff Resource Person: Joe Vining,Planning Director. The original site of Kenney Fort,which consists of approximately one half acre will be dedicated to the City as part of the plat that creates Parcel"A". This site will be contiguous to the approximately 34 acres of parkland or open space to be provided with the development of the property. The following uses are prohibited on any portion of the property regardless of the zoning designation or adopted Development Standards. • Automotive and machinery repair or painting • Wrecking and salvage yards • • Sexually Oriented Businesses • Flea markets • Mini-warehouses • Pawn shops • Portable building sales or lease 0 Recreational vehicle parks 16 SEPTEMBER 14,2000 • Outside shooting ranges • Automobile,boat,recreational vehicle, trailer,heavy equipment and other motorized vehicle sales or lease • Kennels The proposed land use complies with the adopted General Plan. On August 16, 2000, the Planning and Zoning Commission recommended approval of the rezoning for this tract of land. Applicant: Tim Timmerman,Round Rock Ranch, Ltd. Councilwoman Pitt asked that specific prohibited building materials be included in this PUD. Amelia Sondergroth noted that in the terms of prohibited building materials staff can add to each exhibit of each development parcel the following statement: "The following materials are prohibited on the exterior walls of all buildings and structures,this will not apply to roofs: • Sheet and corrugated metal, and unfinished aluminum • Asbestos • Galvanized Steel • Mirrored Glass (reflectivity of 20% or more)" Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION .11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO ZONE 147.076 ACRES OF LAND OUT OF THE P. A. HOLDER SURVEY, ABSTRACT 297, IN ROUND ROCK, WILLIAMSON COUNTY, TEXAS PLANNED UNIT DEVELOPMENT (PUD)NO. 40. MOTION: Councilwoman Pitt moved to amend the PUD by requiring that the following statement be added to each exhibit for each of the parcels. "The following materials are prohibited on the exterior walls of all buildings and structures, this will not apply to roofs: sheet and corrugated metal, unfinished aluminum, asbestos, galvanized steel,mirrored glass (reflectivity of 20% or more)." Mayor Pro-tem Hairston seconded the motion. • VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. SEPTEMBER 14,2000 MOTION: Councilwoman Pitt moved to adopt the ordinance as amended. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer • Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to,dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None • ACTION: The motion carried unanimously. 9.C.1. Consider an ordinance adopting the proposed 2000-2001 Operating Budget for the City of Round Rock. (First Reading) Staff Resource Person: David Kautz,Finance Director. The Operating Budget includes the General Fund,the General Debt Service Fund and the Water/Wastewater Utility Fund. The proposed budget requires a 33.031-cent property tax rate, which is a reduction from the previous year, and a 4.6%increase in the water and wastewater rates. Mr. Kautz noted that this budget does not include the funding requests from the social agencies and additional funding for the Williamson County Humane Society. Mayor Stluka added that, in January the City Manager will ask Watson Wyatt and Texas • Municipal League for an evaluation process for the City Manager, City Attorney and Municipal Judge. Mayor Pro-tem Hairston asked that an explanation to justify the increase in the Legal budget be provided. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. 1 SEPTEMBER 14, 2000 AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE CITY OF ROUND ROCK, TEXAS,FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2000, AND ENDING SEPTEMBER 30, 2001,DIRECTING THE CITY SECRETARY TO FILE A TRUE COPY OF THE BUDGET WITH THE COUNTY CLERK OF WILLIAMSON COUNTY, TEXAS. MOTION: Councilman Joseph moved to adopt the ordinance as it was presented by staff with the exclusion of the social services requests and the additional funding for the Williamson County Humane Society. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.C.2. Consider an ordinance adopting the proposed 2000 property tax rate for the City of Round Rock. (First Reading) Staff Resource Person: David Kautz, Finance Director. The proposed Operating Budget for fiscal year 2000-2001 is balanced at a tax rate of 33.031 cents per$100 of appraised taxable value.. Under this proposal,taxes on the average home would decrease by$3.06 compared with last year's tax rate of 36.295 cents. • Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE LEVYING TAXES FOR THE MAINTENANCE AND OPERATION OF THE MUNICIPAL GOVERNMENT OF THE CITY OF ROUND ROCK, TEXAS, AND PROVIDING FOR THE INTEREST AND SINKING FUND FOR THE YEAR 2000. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph • Mayor Stluka Noes: None ACTION: The motion carried unanimously. RESOLUTIONS: 10.A.1. Consider a resolution authorizing the Mayor to execute a contract with Peg_�y_ Smith Croslin for lobb dung services. Staff Resource Person: Bob Bennett, City Manager. SEPTEMBER 14,2000 This contract is to provide services for the coordination,planning and implementation of activities relating to issues involving the City including,but not limited to: major transportation and infrastructure projects,water and wastewater matters and regulatory matters. The fee for this service is $3,500 per month and the contract will expire in August 2001. • Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional lobbying services, and WHEREAS, Peggy Smith Croslin, a registered lobbyist, has submitted a contract to provide said services, and WHEREAS, the City Council desires .to enter into said contract with Peggy Smith Croslin,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with Peggy Smith Croslin, for professional lobbying services, a copy of said agreement being attached hereto and incorporated'herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of September, 2000. ROBERT A. STLUKA, JR.,Mayor • City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Palmer moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.13.1. Consider a resolution authorizing a reimbursement to Round Rock Village • Square, L.P. in the amount of$ 28,475.00 for the construction of a 16-inch waterline. Staff Resource Person: Jim Nuse,Public Works Director. Councilman Nielson disclosed that he has a business relationship with the developer of this tract. Mayor Stluka read the following resolution. SEPTEMBER 14,2000 RESOLUTION NO. WHEREAS, in Resolution No. 99-03-11-14A7, the City of Round Rock approved a Cost Participation Agreement wherein the City and Round Rock Village Square, L.P. participated in the cost of contracting a 16" waterline, and WHEREAS, Round Rock Village Square, L.P. has conveyed its real property interests to Wag-A-Bag,Inc., and WHEREAS, Round Rock Village Square, L.P. is entitled to an oversize reimbursement of $28,750.00 and has released the right to said reimbursement to Wag-A-Bag, Inc., said release being attached hereto as Exhibit "A", and WHEREAS, the City Council wishes to approve said reimbursement,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Council hereby approves of the reimbursement to Wag-A-Bag of$28,750.00, which is the cost of oversizing water mains associated with the construction of a 16"waterline. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this the 14th day of September, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. • VOTE: Ayes: Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None Abstain: Councilman Nielson ACTION: The motion carried unanimously. 10.B.2. Consider a resolution authorizing the Mayor to execute the Wastewater Disposal Contract between the Brazos River Authority, Lower Colorado River Authority, City of Cedar Park and City of Austin. Staff Resource Person: Jim Nuse,Public Works Director. The City of Austin desires to become a customer of the regional wastewater collection and treatment system. The City of Round Rock, Cedar Park, LCRA, and BRA agree to Austin • becoming a customer. The term of this agreement is for 40 years. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, on July 7, 1996, the City of Round Rock ("City"), the Lower Colorado River Authority ("LCRA"), and the Brazos River Authority ("BRA") entered into that certain "Wastewater Disposal Contract" and "Supplemental Agreement" for the purpose of the SEPTEMBER 14, 2000 implementation of a regional wastewater collection, treatment and disposal system for the upper Brushy Creek drainage basin, and WHEREAS, on July 18, 1997, LCRA, BRA, the City and the City of Cedar Park ("Cedar Park") entered into a revised "Wastewater Disposal Contract" which superseded, replaced and terminated the above described 1996 contract, and WHEREAS, the City of Austin now desires to become a customer of the regional wastewater collection and treatment system and the City, Cedar Park, LCRA, and BRA desire that Austin become a customer, and WHEREAS, a revised Wastewater Disposal Contract has been prepared whereby Austin becomes a customer,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a revised Wastewater Disposal Contract among the City, Cedar Park, Austin, LCRA and BRA, a copy of said Contract being attached hereto as Exhibit"A". The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution.was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of September, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson • seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 103.3. Consider a resolution authorizing the City Manager to issue a Purchase Order to Bianco Enterprises, Inc. for two (2) Arrow Boards and two (2) Message Boards. Staff Resource Person: Jim Nuse,Public Works Director. Staff received nine (9)bid for this contract. Bianco Enterprises, Inc. submitted the best • bid of$46,888.00 for the purchase of Message and Arrow Boards. Staff recommended approval. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the purchase of two arrow boards and two message boards, and WHEREAS,Bianco Enterprises,Inc. has submitted the lowest and best bid, and` WHEREAS, the City Council wishes to accept the bid of Bianco Enterprises, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, 2 �2 SEPTEMBER 14,2000 That the bid of Bianco Enterprises, Inc. is hereby accepted as the lowest and best bid and the City Manager is hereby authorized and directed to issue a purchase order to o Bianco Enterprises, Inc. for the purchase of two arrow boards and two message boards. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of September, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. • 103.4. Consider a resolution authorizingthe to execute a contract with Ballou Construction Co. Inc. for the Street Maintenance Program Phase 2/Micro-Surfacing2000. Staff Resource Person: Jim Nuse,Public Works Director. Two bids were received on August 29, 2000. Ballou Construction Co. Inc. submitted the lowest and best bid of$591,574.00. Staff recommended acceptance of the bid from Ballou Construction Co. Inc. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the Street Maintenance Program Phase 2/Micro-Surfacing 2000, and WHEREAS,Ballou Construction Co., Inc. has submitted the lowest and best bid, and • WHEREAS, the City Council wishes to accept the bid of Ballou Construction Co., Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with Ballou Construction Co., Inc. for the Street Maintenance Program Phase 2/Micro- Surfacing 2000, a copy of said contract being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. 2 SEPTEMBER 14, 2000 RESOLVED this 14th day of September, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Palmer moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 103.5. Consider a resolution authorizing the Mayor to execute Supplemental Agreement No. 3 with Rodriquez &Huggins, Inc., for additional surveying on the A. W. Grimes Boulevard Project. Staff Resource Person: Jim Nuse,Public Works Director. • Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract for engineering services ("Contract") with Rodriguez & Huggins, Inc. to establish the alignment of A.W. Grimes Boulevard from US 79 to south of Louis Henna Boulevard,preparation of a schematic, and preparation of right-of-way documents, and WHEREAS, Rodriguez &Huggins, Inc. has submitted Supplemental Agreement No. 3 to the Contract to provide for additional surveying services, and WHEREAS, the City Council desires to enter into said Supplemental Agreement No. 3 to the Contract with Rodriguez&Huggins, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Agreement No. 3 to the Contract with Rodriguez & Huggins, Inc., a copy of said supplemental agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally, acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as • amended, and the Act. RESOLVED this 14th day of September, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. SEPTEMBER 14,2000 VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.B.6. Consider a resolution authorizing the Mayor to execute Change Order No. 1 with Maverick Excavation Inc. for the Lee& Summit Street and Drainage project. Staff Resource Person: Jim Nuse, Public Works Director. This change order is a decrease of$12,225.44. The new total contract amount is $874,260.04. The change order consists of quantity adjustments for concrete sidewalks driveways and handicap ramps and additional footage of a six-inch water line. Cost savings are being taken advantage of in a change of material for the storm water drainage pipe. Staff has proposed a change from concrete box culverts to HDPE pipe. Mayor Stluka read the following resolution. RESOLUTION NO. • WHEREAS, the City of Round Rock has previously entered into a contract ("Contract") with Maverick Excavations,Inc. for the Lee and Summit Street Reconstruction Project, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 1,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 1 to the Contract with Maverick Excavations, Inc. for the Lee and Summit Street Reconstruction Project. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of September, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor.Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph 25 SEPTEMBER 14, 2000 Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.B.7. Consider a resolution authorizing a reimbursement in the amount of$78,083.20 to Berkshire, Inc. for oversize of water and wastewater lines associated with Lake Forest Section • 1 development. Staff Resource Person: Jim Nuse, Public Works Director. Mayor Stluka read the following-resolution. RESOLUTION NO. WHEREAS, §8.610(4) Code of Ordinances (1995 Edition) provides for the reimbursement for the oversizing of water mains; and WHEREAS, Berkshire, Inc. has submitted a reimbursement request for the oversizing of water and wastewater mains associated with the the Lake Forest, Section 1 development, and WHEREAS, the City Council wishes to approve said reimbursement,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITYF ROUND OUND ROCK, TEXAS, That the City Council hereby approves of the reimbursement to Berkshire, Inc. of $78,083.20, which is the cost of oversizing water and wastewater mains associated with the Lake Forest, Section 1 development. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. • RESOLVED this the 14th day of September, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None • ACTION: The motion carried unanimously. 10.13.8. Consider a resolution authorizing the Mayor to execute Contract Amendment No. 1 with Kinsel Industries, Inc. for the construction of the Water Treatment Plant Phase IV Mansion project. Staff Resource Person: Jim Nuse,Public Works Director. This contract amendment is necessary to ensure the proper installation of software and logic diagrams to merge Phase III with Phase IV. Unanticipated existing software glitches were 2`-6 SEPTEMBER 14,2000 discovered during the course of construction, discoveries of inadequate control logic in the Phase III plant system made it impractical to expand the software loops to accommodate the Phase IV expansion. This amendment will allow the contractor to make necessary changes to the software system by eliminating poor loop descriptions and structuring the plant control scheme to easily expand in the future. The amendment also allows the same contractor to incorporate the new raw • water pump logic to the proposed plant control software. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into an agreement ("Agreement") with Kinsel Industries, Inc. for the Water Treatment Plant Expansion, Phase IV, and WHEREAS, Kinsel Industries, Inc. has submitted Contract Amendment No. 1 to include the installation of software and logic diagrams to merge Phase III with Phase IV, and WHEREAS, the City Council desires to enter into said Contract Amendment No. 1 with Kinsel Industries, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Amendment No. 1 with Kinsel Industries, Inc., to include the installation of software and logic diagrams to merge Phase III with Phase IV. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the • subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of September, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Palmer moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph • Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.C.1. Consider a resolution authorizing the closing of East Main Street from North Mays Street to Burnet Street and Lampasas Street from Bagdad Avenue to Liberty Avenue on October 6, 2000 from 2:00 p.m. to 12:00 midnight and on October 7 2000 from 9.00 a m to 2 `7 SEPTEMBER 14, 2000 12:00 midnight and on October 8, 2000 from 12:00 midnight to 1:00 a.m. for the 360'Annual Frontier Days. Staff Resource Person: Paul Conner, Chief of Police. Mayor Stluka read the following resolution. RESOLUTION NO. • WHEREAS, the Round Rock.Chamber of Commerce, in celebration of the 35th Annual Frontier Days event, has requested that East Main Street from North Mays Street to Burnet Street, and Lampasas Street from Bagdad Avenue to Liberty Avenue be closed on October 6, 2000 from 2:00 p.m. to 12:00 midnight, and on October 7, 2000 from 9:00 a.m. until 1:00 a.m. on October 8, 2000. WHEREAS,the Council wishes to grant such request,Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, ' That the streets listed above be closed on the dates and times as set out above for the 36th Annual Frontier Days event. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the ' subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act;Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of September, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Palmer moved to approve the resolution. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.C.2. Consider a resolution authorizingthe e Mayor to execute an interlocal agreement for the establishment and the City's participation in the Williamson County Law Enforcement Training. Fes, A-ency_ Staff Resource Person: Paul Conner, Chief of Police. This agreement will establish the Williamson County Law Enforcement Training Facility and the City of Round Rock's participation in the agency and governing board. The agency will oversee the development and operation of a firearms range and other training facilities on a 123- acre tract of land north of Hutto. Mayor Stluka read the following resolution. SEPTEMBER 14, 2000 RESOLUTION NO. WHEREAS, Chapter 791 of the Texas Government Code, V.T.C.A., authorizes local governments and agencies of the state to enter into agreements with one another to perform governmental functions and services, and WHEREAS, the City of Round Rock wishes to enter into an Interlocal Agreement with Williamson County to establish the Williamson County Law Enforcement Training Facility, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City said Agreement, a copy of same being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of September, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston • Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.D.1. Consider a resolution authorizingthe he City Manager to issue a Purchase Order to Heritage Specialties, Inc. in the amount of$66,145.00 for football field lighting in Old Settlers Park at Palm Valley. Staff Resource Person: Sharon Prete, Parks and Recreation Director. Six bids were received and opened on August 29, 2000. The funding for this project is from the Park Development Fund and it is within the project budget amount. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for football field lighting in Old Settlers Park at Palm Valley, and WHEREAS, Heritage Specialties,Inc. has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Heritage Specialties, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Heritage Specialties, Inc. is hereby accepted as the lowest and best bid and the City Manager is hereby authorized and directed to issue a purchase order to Heritage Specialties , Inc. for football field lighting in Old Settlers Park at Palm Valley. 29 SEPTEMBER 14, 2000 The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of September, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas • ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.13.2. Consider a resolution authorizingthe Mayor to execute a contract with Baker • Aicklen&Associates, Inc. for engineering and surveying services at Old Settlers Park at Palm Valley in the amount of$67,908.00 for the development of approximately 3 miles of trail. Staff Resource Person: Sharon Prete,Parks and Recreation Director. The cost of these services and the construction of the trail will be funded with Certificates of Obligation and in partnership with Williamson County, Precinct 1. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional engineering and surveying services for the design of the City Wide Trail System, and WHEREAS, Baker-Aicklen & Associates, Inc. has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Baker-Aicklen & Associates, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Baker-Aicklen & Associates, Inc., for professional engineering and surveying services for the design of the City Wide Trail System, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of September, 2000. 3 SEPTEMBER 14,2000 ROBERT A. STLUKA, JR., Mayor City,of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.D.3. Consider a resolution authorizing the City Manager to issue a Purchase Order in the amount of$13,748.00 to Davenport Excavation&Backhoe Services. Staff Resource Person: Sharon Prete, Parks and Recreation Director. These excavation services and the construction of a retaining wall are needed as part of the Memorial Park restoration project and will be funded with General Obligation Bond monies. • Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the Memorial Park restoration project, and WHEREAS, Davenport Excavation & Backhoe Services has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Davenport Excavation & Backhoe Services,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Davenport Excavation & Backhoe Services is hereby accepted as the lowest and best bid and the City Manager is hereby authorized and directed to issue a purchase order to Davenport Excavation&Backhoe Services for the Memorial Park restoration project. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of September, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. 31 SEPTEMBER 14,2000 VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None • ACTION: The motion carried unanimously. 10.D.4. Consider a resolution authorizing the Mayor to execute a contract with Martinez, Wright&Mendez,Inc. in the amount of$29,832.00 for engineering services at Round Rock Memorial Park. Staff Resource Person: Sharon Prete,Parks and Recreation Director. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional engineering services for Round Rock Memorial Park, and WHEREAS, Martinez, Wright & Mendez, Inc. has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Martinez, Wright &Mendez, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Martinez, Wright & Mendez, Inc., for professional engineering services for Round Rock Memorial Park, a copy of said agreement being attached hereto and incorporated herein for all purposes. . The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of September, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Palmer moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Nielson • Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: SEPTEMBER 14,2000 1 LA. Consider 1 appointment to the Golf Course Advisory Board to fill an unexpired term. This appointment will continue to be advertised and the previous applicants that were not appointed will be contacted to see if they wish to be reconsidered for appointment. MOTION: Mayor Pro-tem Hairston moved to table the appointment to the Golf Course 01 Advisory Board. Councilwoman Gallahan seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 1 LB. Consider 1 appointment to the Communily Development Commission to fill an unexpired term. This appointment will continue to be advertised and the previous applicants that were not appointed will be contacted to see if they wish to be reconsidered for appointment. MOTION: Mayor Pro-tem Hairston moved to table the appointment to the Community Development Commission. Councilwoman Gallahan seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 1 l.C. Consider 1 appointment to the Transportation System Development Corporation to fill an unexpired term. Mayor Stluka opened the floor for nominations. Councilman Joseph was nominated. 0- MOTION: Councilman Palmer moved that nominations cease and to appoint Councilman Joseph by acclamation. Councilwoman Gallahan seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph SEPTEMBER 14, 2000 Mayor Stluka Noes: None ACTION: The motion carried unanimously. CITY MANAGER'S REPORT:None COUNCIL COMMENTS: None • EXECUTIVE SESSION: 14.A. Executive Session as authorized by 051.072 Government Code, related to the acquisition of approximately 18.8 acres of real property from Union Pacific Railroad which is located along,the southside of the railroad tracks and on both sides of the South Mays Street Bridize. The Council recessed into Executive Session at 11:15 p.m. and adjourned back into regular session at 11:37 p.m. ACTION RELATIVE TO EXECUTIVE SESSION: 15.A. Consider discussion and/or action related to the acquisition of approximately 18.8 acres of real property from Union Pacific Railroad,which is located along the southside of the railroad tracks and on both sides of the South Mays Street Bridge. MOTION: Councilman Joseph moved to direct the City Attorney to proceed as discussed in Executive Session. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. ADJOURNMENT: There being no further business, the meeting adjourned at 11:40 p.m. • Res ectfully Submitted, Joanne Land, Assistant City Manager/ City Secretary AZ SEPTEMBER 28 2000 The Round Rock City Council met in Regular Session on September 28, 2000 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those membersresent were Mayor Robert A. Stluka Jr. Mayor Pro-tem p Y Y Earl M. Hairston, Councilman Tom Nielson, Councilwoman Carrie Pitt, Councilman Earl • Palmer, Councilwoman Isabel Gallahan and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett,Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. CITIZENS COMMUNICATIONS: Tommy Nobles, 20904 Derby Day Avenue,Pflugerville,noted that he has moved to Pflugerville but wanted to thank the Council for being allowed to become an active part of citizen input for the past 6 years which helped him learn valuable lessons. John Gordon, 1007 Green Meadow, Co-President of the Mesa Village Neighborhood Association asked the Council to sell the detention pond located at Ridge Top and Bowman Road to the two homeowners on Sunbeam Cove that are adjacent to the open land. This will release the City from having to maintain the detention pond and it can be placed back on the tax roll. He • added that the owners have agreed to pay for the survey and the cost of transferring the property. Mr. Gordon added that discussions have occurred at Association meeting of putting an entrance sign into the Mesa Village Neighborhood on that property. Mr. Gordon informed the Council that support for the annexation of the ACC taxing district failed in the Mesa Village neighborhood. He offered options that can be taken other than taxing the residents to subsidize ACC. Arnold Coley, 1114 Sunbeam Cove, said that he has spoken to Mr. Nuse, Mr. Bennett and Bill Kitts about transferring the detention pond at Ridge Top and Bowman Road to him and the adjacent neighbor. In response to Councilwoman Gallahan's question,Mr. Coley said that he would be willing to pay for the appraisal of the property. Mr. Coley was informed that staff will take his request under advisement and will report to the Council on the legality and practicality of his request. Sue Raye, 908 Brushy Creek Drive, Chairperson of KNOW(Knowledgeable Noteworthy Organized Workers)ACC explained the purpose of this group. She noted that KNOW ACC does not take a stand either way and was created only to review the facts and get answers to questions 35 SEPTEMBER 28,2000 that have been brought up regarding the recent proposal for city annexation into the ACC (Austin Community College) taxing district which could result in a permanent home for MITC,the Multi- Institutional Teaching Center serving North Austin and Williamson County. This initiative would result in a new Round Rock taxing entity, generating hundreds of thousands of dollars for • ACC. Debbie Hoffinan, 801 Forest Glen Cove, Executive Director for the United Way of Greater Williamson County noted that the fund raising campaign drive will soon begin and this year's Campaign Chair is Mayor Stluka. She thanked the Council for the support they have given to the United Way. Mayor Stluka challenged the City of Round Rock to raise more funds than last year for the United Way and to also raise more than the School District,which was accomplished last year. The goal for this year is to raise $1 million throughout the County. Pat Patterson, 206 W. Bagdad Avenue, informed the Council that the Round Rock Coats for Kids Campaign begins October 1st. The distribution of the coats will be on October 28 h at Dell Diamond and this year the Volunteer Center has partnered with the Serving Center and coats will be available through a voucher in November at the Serving Center. • PROCLAMATIONS: S.A. Consider a proclamation proclaiming Breast Cancer Awareness Month. Mayor Stluka read the appropriate proclamation. S.B. Consider a proclamation proclaiming Hispanic Heritage Month. . Mayor Stluka read the appropriate proclamation. S.C. Consider a proclamation proclaiming October as Domestic Violence Awareness Month. Mayor Stluka read the appropriate proclamation and presented it to Wes Wolff and Ann Conner Boardmembers of the Crisis Center. S.D. Consider a proclamation proclaiming October 1, 2000 as All British Car DU. Mayor Stluka read the appropriate proclamation and presented it to Joe Vining. • Mayor Stluka dispensed with the order of the agenda and addressed the next item with the unanimous consent of all the Councilmembers. 9.D.2. Consider a resolution authorizing the closing a portion of Round Rock West Drive, Lake Creek Drive,Dragon Drive, Gladeview Drive, and Degpwood Drive on Thursday, October 12, 2000 from 5:30 p.m. to 6:30 p.m. for the Annual Round Rock High School Homecoming Parade. Staff Resource Person: Paul Conner, Chief of Police. 36 SEPTEMBER 28, 2000 The Round Rock High School Student Council has requested that the following streets be closed for this year's Homecoming Parade. The parade will begin on Round Rock West Drive in front of Round Rock West Park and proceed to Lake Creek Drive,to Dragon Drive, to Gladeview Drive,back to Lake Creek Drive to Deepwood Drive and proceed to Deepwood Elementary School where the parade will disburse for the pep rally. Staff recommended approval • of the parade. Tyson Neil of the Student Council was present to answer questions from the Council. He also invited the Council to the parade and the Homecoming game on October 13 . Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS the Round Rock High School Student Council has requested that the streets g q along the following parade route be closed from 5:30 o'clock p.m. until 6:30 o'clock p.m. on October 12, 2000 for the Annual Round Rock Homecoming Parade: from Round Rock West Park, north on Round Rock West Drive, left on Lake Creek Drive, right on Dragon Drive, left on Gladeview Drive, right on Lake Creek Drive, and left on Deep Wood Drive, and WHEREAS, the Council wishes to grant such request,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the streets along the parade route be closed as set forth above from 5:30 o'clock p.m. until 6:30 o'clock p.m. on October 12, 2000 for the Annual Round Rock Homecoming Parade. The City Council hereby finds and declares that written notice of the date, hour,place and • subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 28th day of September, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer • Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. PRESENTATIONS: 3 SEPTEMBER 28,2000 6.A.1. Consider a presentation concerning the Design Guidelines for Historic Commercial and Residential Districts and Properties for the City of Round Rock. Staff Resource Person: Joe Vining,Planning Director. Susan Brennan, Senior Planner, introduced Ron Emrich and Marcel Quimby, Consultants • with Urban Prospects who assisted staff and the Historic Preservation Commission develop the design guidelines recommendations. The purpose of the design guidelines was to create a set of cost effective rehabilitation recommendations to the owners of historic properties to help them make the appropriate renovation decisions and to assist the Historic Preservation Commission in making their approvals of certificates of appropriateness for the required improvements. The guideline are also designed to create successful and profitable rehabilitation projects for the community. Ms. Quimby gave a slide presentation and overview of the contents of the guidelines and major components within the residential and commercial districts. The guidelines for commercial and residential address the following. • Site Considerations • Building Form of New Construction • • Building Fabric • Embellishments • Natural Features and Other Site Structures • Landscape • Maintenance A public outreach effort was conducted concurrently with the development of the Design Guidelines to gather input and to inform interested parties about the project. Commercial Historic Properties Focus Group: March 6, 2000 Attendees included commercial historic property owners, retailers,members of the. Downtown Business Association and members of the Historic Preservation Commission. Residential Historic Properties Focus Group: March 6, 2000 Attendees included residential historic property owners, realtors and members of the Historic Preservation Commission. Presentations to the Downtown Business Association: April 27, 2000 and September 28, 2000 Presentation to the Historic Preservation Commission: May 23, 2000 SEPTEMBER 28,2000 Fran Whitley,member of the Historic Preservation Commission, expressed her support of the design guidelines and thanked the consultants for their help. She also thanked the public who participated in this project. 6.A.2. Consider a presentation by the Powerhouse Economic Development Corporation (PEDCO, Inc.). Staff Resource Person: Joe Vining,Planning Director. Mona Ryan, outlined the background of CHDO's,which are Community Housing Development Organizations. A CHDO is a private nonprofit community based service organization that has obtained(or intends to obtain) staff with the capacity to develop affordable housing. The purpose of the CHDO is to provide decent housing that is affordable to low and moderate income persons. The organizational structure of a CHDO must have representation of the low-income community,representation from the public sector, and unrestricted representatives (lenders, service agencies,public health officials, etc.). The CHDO must have at least one year experience serving the community where it intends to develop housing. A new CHDO that is organizing is PEDCO, Inc. (Powerhouse Economic Development Corporation). The Executive Director of PEDCO, Inc. is the Reverend Richard C. Mercer. Rev. Mercer gave an overview of PEDCO, Inc. which is a private nonprofit community • based service organization that intends to apply for grants for various housing, community, and economic development activities. He introduced members of the Board. Councilwoman Gallahan expressed her concern that even though the City has no liability concerning the grants that PEDCO, Inc. will be applying for the City may end up being responsible. 6.B.1. Consider a presentation concerning Williamson County's proposed Bond Package. Staff Resource Person: Peggy Croslin, Legislative Consultant. This item was withdrawn at the request of staff. 6.B.2. Consider a presentation concerning_a proposed revised Economic Development Plan by Angelos Angelou of Angelou Economic Advisors Inc. Staff Resource Person: Nancy • Yawn,Public Affairs and Business Development Director. Angelou Economic Advisors, Inc. (AEA)proposes to update the City's current Economic Development Plan. They will provide the City with a proposal for a Target Industry and Marketing Strategy. AEA will organize the Target Industry and Marketing Strategy into two 3 .9 SEPTEMBER 28,2000 separate areas with specific deliverables to be completed upon the conclusion of each phase. Mr. Angelou and John Roberts outlined the scope of the work. Phase I—Target Industry Assessment • Objective-To assess Round Rock's ability to recruit new businesses,both technology and non-technology, and support its existing base of companies. • • Deliverable-A report containing information specific to the Round Rock economy and potential industry targets. This report will contain the following elements: 1. Evaluation of Round Rock's assets for recruiting businesses. 2. Overview of industry trends for sectors currently in and possibly relocating to Round Rock. 3. Results of focus groups and personal interviews. 4. Recommendations for target industry recruitment. Phase II—Marketing and Branding Strategy • Objective—To assist Round Rock in developing a marketing strategy that identifies it as aremier location for new business activity. tY. • Deliverable—A report containing a plan for marketing and recruiting Round Rock's target industries. This report will contain the following elements: • 1. A single"brand"identifying Round Rock as a top site of businesses investment and entrepreneurship. 2. Recommendations for public and private sector partnerships that allow existing businesses to market the region to expanding or relocating companies. 3. Recommendations for trade missions to key national and international regions. 4. Recommendations for investment forums to present Round Rock to business executives. 5. Recommendations for staff training to improve industry knowledge skills. 6. Recommendations for public relations initiatives that increase Round Rock's visibility outside the region. 7. List of collateral materials needed to market to the target industry. • 8. Recommendations for internal marketing to build the local backing of an economic development initiative. 9. A set of branding templates and taglines for use in marketing to the identified sectors. 6.C.1. Consider a presentation by Wade Todd concerning the funding request by he Round Rock Serving Center. Staff Resource Person: David Kautz,Finance Director. 4 ,0 SEPTEMBER 28, 2000 Kami Barron of the Round Rock Serving Center outlined the services that the Serving Center provides. She added that the Serving Center receives funding primarily from the United Way and 15 area churches and non-profit organizations who have pledged their on-going support. Ms. Barron added that the Serving Center has not requested funding from the City in the past nor is it their intention to depend on future funding from the City. Ms. Barron requested a • one time grant that will enable them to purchase property to house a new Serving Center. The cost of the property is $235,000 and is located on Galloping Way. This grant will allow the Serving Center to become self-supportive and the City will have the option to maintain ownership of the property. In response to Councilman Palmer's question, Ms. Barron said that the cost of the building is approximately$110,000 and this cost is not included in the cost of the property. PUBLIC HEARINGS: 7.A.1. Consider public testimony concerning the adoption of the proposed 2000-2001 Operating Budget for the City of Round Rock. Staff Resource Person: David Kautz,Finance Director. This is the second public hearing on the adoption of the Operating Budget, which • includes the General Fund, the General Debt Service Fund and the Water/Wastewater Utility Fund. This budget provides for improved levels of service while lowering the property tax rate and maintaining competitive water/wastewater and garbage pickup rates. The emphasis in this budget has been on public safety, mainly Police and Fire Department activity,Parks and Recreation activity, Streets and Transportation activity and the serving of a fast and growing population. One of the highlights contained in the budget is the introduction of 74 new jobs to meet the rising demands of a growing population. With the addition of the 74 additional jobs, it will bring the City employment level to 592 employees,which are 9.3 employees per 1,000 population. The 74 new positions will be phased in, as revenues become available and sustainable. The proposed budget requires a 33.031-cent property tax rate, which is a reduction • from the previous year, and a 4.6% increase in the water and wastewater rates. Following is the proposed 2000-2001 Operating Budget. 2000-2001 Proposed Budget General Fund Total Revenues $4700,375 Total Expenditures (47,064,091) .; 41 SEPTEMBER 28,2000 Change in Fund Balance $ 16,284 I & S GO Debt Service Total Revenues $7,811,180 Total Expenditures (8,099,208 Change in Fund Balance $ (288,028) Utility Total Revenues $20,636,700 • Total Expenditures (20,619,485 Change in Working Capital $ 17,215 Mr. Kautz outlined the following graphs: • Property Tax Rate per$100 of valuation 1994-2001 • Proposed property tax rate and last year's rate comparison for an average home value. • Effects of the proposed property tax rate using a sampling of properties throughout the City. • Area City Proposed Tax Rates Compared per$100 of valuation • Residential City Utility Rates Compared(monthly cost) • Commercial Utility Rates Compared(monthly cost) • Combined Proposed Tax and Utility Monthly Cost(for average residential property ($120,916 home value) • • Proposed City Employees Per 1000 Population Mr. Kautz noted that the budget does not contain additional funding for the requests from the social agencies. Mayor Stluka opened the public hearing. Martin Cirkiel, 1901 E. Palm Valley Boulevard, spoke on behalf of the funding request for the Round Rock Health Clinic,which is $60,000. He added that the Health Clinic is willing to take less funding, if necessary. David Carlin outlined the importance of the Round Rock Health Clinic and asked for the Council's support by funding the$60,000 request submitted by the Round Rock Health Clinic. Guy Bilyeu, 12601 Europa Lane, Austin, asked for the Council's support of the • Williamson County Humane Society. Pat Patterson, Volunteer Center, informed the Council that she has helped the Round Rock Health Clinic form their Board of Directors and is not in a position to join forces with the Health Clinic. There being no further public testimony,the public hearing was closed. 42 SEPTEMBER 28, 2000 7.A.2. Consider public testimony concerning the adoption of the proposed 2000 property tax rate for the City of Round Rock. Staff Resource Person: David Kautz,Finance Director. This is the second public hearing on the proposed 2000 property tax rate. The proposed Operating Budget for fiscal year 2000-2001 is balanced at a tax rate of 33.031 cents per$100 of • appraised taxable value. Under this proposal, taxes on the average home would decrease by $3.06 compared with last year's tax rate of 36.295 cents. The Property Tax Rate is divided into two components as shown below: Maintenance and Operation of the Municipal Government 15.902 cents Interest and Sinking (Principal and Interest on Bonded Debt) 17.129 cents Total Property Tax Rate 33.031 cents Mayor Stluka opened the public hearing. There being no public testimony, the public hearing was closed. 7.B.1. Consider public testimony regarding the Design Guidelines for Historic Commercial and Residential Districts and Properties for the City of Round Rock. Staff Resource Person: Joe Vining, Planning Director. A resentation was made on this item earlier in the meeting. • p Mayor Stluka opened the public hearing. There being no public testimony, the public hearing was closed. ORDINANCES: 8.A.1. Consider an ordinance approving and adopting_a budget for the Community Development Block Grant(CDBG)program for the 2000-2001 fiscal year. (First Reading,) Staff Resource Person: Joe Vining,Planning Director. Mona Ryan made the staff presentation. The 2000-2001 Community Development Action Plan which was approved by City Council on August 10, 2000 identifies activities that will be wholly or partially funded with CDBG funds. Ms. Ryan outlined the following CDBG Fund #790 Proposed 2000-2001 Proposed Budget: • 98-99 99-00 00-01 Actual Revised Propose Budget Budget Beginning Unreserved Fund Balance 10/1/00 $0 REVENUES: CDBG 410,000 413,000 433,000 Total Revenues 410,000 413,000 433,000 4 .3 SEPTEMBER 28, 2000 EXPENDITURES: Project 1: Neighborhood Enhancements 240,000 135,400 15,000 Project 2: Economic Opportunities 50,000 75,000 75,000 Project 3: Home Ownership Assistance 60,000 120,000 197,000 Project 4: Public Services 0 0 64,950 Project 5: Program Administration 60,000 82,600 81,050 Total Expenditures J 410,000 413,000 433,000 • Operating Reserves* 0 Estimated Unreserved Fund Balance 9/30/01 $0 *Operating Reserves are established in accordance with operating reserve policies. Mayor Pro-tem Hairston suggested that Mona Ryan be placed back on the City payroll and to not use grant funds to pay her salary so the funds can be used for more programs. He asked for this consideration in the next fiscal year budget. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR THE 2000-2001 FISCAL YEAR. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Nielson seconded the motion. • VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 8.13.1. Consider an ordinance adopting the proposed 2000-2001 Operating Budget for the City of Round Rock. (Second Reading) Staff Resource Person: David Kautz, Finance Director. A public hearing was held on this item earlier in the meeting. The first reading of the ordinance was approved on September 14, 2000. The Operating Budget includes the General • Fund, the General Debt Service Fund and the Water/Wastewater Utility Fund. The proposed budget requires a 33.031-cent property tax rate,which is a reduction from the previous year, and a 4.6% increase in the water and wastewater rates. Mr. Kautz asked for the Council's guidance on the requests received from the social agencies. The Council discussed various options to fund the social agencies. 4 SEPTEMBER 28, 2000 Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE CITY OF ROUND ROCK, TEXAS, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2000, AND ENDING SEPTEMBER 30, 2001, DIRECTING THE CITY SECRETARY TO FILE A TRUE COPY OF THE BUDGET WITH THE COUNTY CLERK OF WILLIAMSON COUNTY, TEXAS. MOTION: Councilwoman Pitt moved to adopt the ordinance with the following amendment to the budget: fund the Williamson County Health District at this year's requested level and to fund the remaining agencies at no higher than last year's funding request unless the funding request for this year is lower than the request from last year until the Council has a work session to address the requests from the other agencies and formulate a funding policy. Mayor Pro-tem Hairston seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. • Y 8.B.2. Consider an ordinance adopting the proposed 2000 property tax rate for the City of Round Rock. (Second Reading)Staff Resource Person: David Kautz,Finance Director. This is the second reading of the ordinance. The first reading of the ordinance was approved on September 14, 2000. The proposed Operating Budget for fiscal year 2000-2001 is balanced at a tax rate of 3 3.03 1 cents per$100 of appraised taxable value. Under this proposal, taxes on the average home would decrease by$3.06 compared with last year's tax rate of 36.295 cents. The Property Tax Rate is divided into two components as shown below: Maintenance and Operation of the Municipal Government 15.902 cents Interest and Sinking (Principal and Interest on Bonded Debt) 17.129 cents Total Property Tax Rate 33.031 cents • Mayor Pro-tem Hairston thanked staff for the information concerning the legal department. He suggested that Council and staff look at internal and external resources for the legal department. In addition,RFQ's and RFP's are good tools in determining the competitiveness of legal fees. Mayor Pro-tem Hairston said that he has no doubts that Brown McCarroll & Oaks and Hartline, L.L.P., as extensive as they are throughout the region and the 5 ,y 4 SEPTEMBER 28,2000 number of attorney's in the firm, can still do a good job in being competitive if an RFQ or RFP was to come out from the City of Round Rock just to ensure the competitiveness and have the best legal expertise as well as pay a competitive price for them. Mayor Stluka read the caption of the ordinance. • ORDINANCE NO. AN ORDINANCE LEVYING TAXES FOR THE MAINTENANCE AND OPERATION OF THE MUNICIPAL GOVERNMENT OF THE CITY OF ROUND ROCK, TEXAS, AND PROVIDING FOR THE INTEREST AND SINKING FUND FOR THE YEAR 2000. MOTION: Councilman Palmer moved to adopt the ordinance. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. • 8.C.1. Consider an ordinance adopting the Hotel Occupancy Tax Budget for fiscal year 2000-2001. (First Reading) Staff Resource Person: Joanne Land, Assistant City Manager. The Hotel Occupancy Tax Budget establishes funding for programs promoting tourism and the Convention Center Complex. The Hotel Occupancy Tax Budget is funded by a 7% local tax on hotel and motel room revenue. State law and bonded debt agreements place certain requirements on the use of the funds. Planned uses of the funds for the next fiscal year are summarized below: Tourism related activities $260,000 Debt Service(Principal&Interest Payments) 494,240 Debt Service(Reserve Fund Requirement) 68,237 Insurance, Trustee and Contingency 50,750 Capital Repair Account 250,000 Total $1,123,227 • Denise Williams,Director of Tourism, addressed questions that the Council brought up at the last meeting. She provided a revised Event Funding Summary and a copy of the Application Packet given to the groups requesting funds. Councilman Joseph asked that the policy regarding the sliding scale for funding be placed on the application. Mayor Stluka read the caption of the ordinance. 46 SEPTEMBER 28,2000 ORDINANCE NO. AN ORDINANCE ADOPTING THE HOTEL OCCUPANCY TAX BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL YEAR 2000-2001. MOTION: Councilman Joseph moved to adopt the ordinance with the amendment to fund$10,000 for Fiesta Amistad, an additional$1,000 for Frontier Days and an additional$430 to Ballet Folklorico. Councilwoman Gallahan seconded the motion. • VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 8.D.1. Consider an ordinance amending Chapter 9, Section 9.1800, Code of Ordinances, to add Section 9.1807(3)z,providing for the appointment of volunteers to enforce the Disabled Parking Law. (First Reading) Staff Resource Person: Paul Conner, Chief of Police. Chief Conner outlined the proposed ordinance,which provides for the appointment of volunteers to enforce the Disabled Parkin Law. Graduates from the Citizens Academy would be • Parking Y utilized for this service after they have been fully trained. Councilwoman Pitt expressed her concern on the safety of the volunteers that would be enforcing the Disabled Parking Law. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.1800 OF THE CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS TO PROVIDE FOR THE APPOINTMENT OF VOLUNTEERS TO ENFORCE THE DISABLED PARKING LAW IN THE CITY OF ROUND ROCK; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the first reading of the ordinance only and to bring this item back at the discretion of the City Manager after further study is conducted. • Mayor Pro-tem Hairston seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None 47 SEPTEMBER 28,2000 ACTION: The motion carried unanimously. 8.E.1. Consider an ordinance designating the intersection of Gattis School Road and Oxford Boulevard as an all-way stop intersection. (First Reading) Staff Resource Person: Jim Nuse,Public Works Director. • Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION OF GATTIS SCHOOL ROAD AND OXFORD BOULEVARD AS AN ALL- WAY STOP INTERSECTION; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None • ACTION: The motion carried unanimously. 8.E.2. Consider an ordinance designating the intersection of Eagles Nest Street and Satellite View as an all-way stop intersection. (First Readings Staff Resource Person: Jim Nuse, Public Works Director. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION OF EAGLES NEST STREET AND SATELLITE VIEW AS AN ALL-WAY STOP INTERSECTION; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Palmer seconded the motion. • VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. -4 SEPTEMBER 28, 2000 8.E.3. Consider an ordinance designating the intersection of Orion Street and Satellite View as an all-way stop intersection. (First Readinl Staff Resource Person: Jim Nuse, Public Works Director. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. • AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION OF ORION STREET AND SATELLITE VIEW AS AN ALL-WAY STOP INTERSECTION; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt , Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 8.E.4. Consider an ordinance determiningpublic necessity for the acquisition of • 0.587 acres of land for the South Mays Street Extension Project and, if necessary, authorizing the City Attorney to initiate eminent domain proceedings to acquire this needed property. (First Reading) Staff Resource Person: Jim Nuse,Public Works Director. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL FOR THE CITY OF ROUND ROCK, DETERMINING A PUBLIC NEED AND NECESSITY FOR THE ACQUISITION OF 0.587 ACRES IN FEE SIMPLE FOR THE SOUTH MAYS STREET EXTENSION PROJECT; GIVING NOTICE OF OFFICIAL DETERMINATION TO ACQUIRE SAID PROPERTY FOR THE CREATION, CONSTRUCTION AND MAINTENANCE OF THE SOUTH MAYS STREET EXTENSION, AND ASSOCIATED PUBLIC PURPOSES; ESTABLISHING PROCEDURES FOR THE ACQUISITION OF SAID PROPERTY; AUTHORIZING THE CITY ATTORNEY TO FILE PROCEEDINGS IN EMINENT DOMAIN TO ACQUIRE THE • NEEDED PROPERTY; AND PROVIDING AN EFFECTIVE DATE. MOTION: Councilman Palmer moved to adopt the ordinance. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph 4 �9 SEPTEMBER 28, 2000 Mayor Stluka Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 8.E.5. Consider an ordinance determining the public necessity for the acquisition of 1.54 aces of land for the South Mays Street Extension Project and, if necessary authorizing the City Attorney to initiate eminent domain proceedings to acquire this needed properly. (First Reading) Staff Resource Person: Jim Nuse, Public Works Director. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL FOR THE CITY OF ROUND ROCK, DETERMINING A PUBLIC NEED AND NECESSITY FOR THE ACQUISITION OF 1.54 ACRES IN FEE SIMPLE FOR THE SOUTH MAYS STREET EXTENSION PROJECT; GIVING NOTICE OF OFFICIAL DETERMINATION TO ACQUIRE SAID PROPERTY FOR THE CREATION, CONSTRUCTION AND MAINTENANCE OF THE SOUTH MAYS STREET EXTENSION, AND ASSOCIATED PUBLIC PURPOSES; ESTABLISHING PROCEDURES FOR THE ACQUISITION OF SAID PROPERTY; AUTHORIZING THE CITY ATTORNEY TO FILE PROCEEDINGS IN EMINENT DOMAIN TO ACQUIRE THE NEEDED PROPERTY; AND PROVIDING AN EFFECTIVE DATE. MOTION: Councilman Palmer moved to adopt the ordinance. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston • Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. SEPTEMBER 28,2000 MOTION: Councilwoman Pitt moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Nielson seconded the motion. VOTE: Aye's: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 8.E.6. Consider an ordinance determining the public necessity for the acquisition of 0.71 acres of land for the Gattis School Road Extension Project and, if necessary, authorizingthe he City Attorney to initiate eminent domain proceedings to acquire this needed proppgy. (First Reading) Staff Resource Person: Jim Nuse,Public Works Director. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL FOR THE CITY OF ROUND ROCK, • DETERMINING A PUBLIC NEED AND NECESSITY FOR THE ACQUISITION OF 0.71 ACRES IN FEE SIMPLE FOR THE GATTIS SCHOOL ROAD EXTENSION PROJECT; GIVING NOTICE OF OFFICIAL DETERMINATION TO ACQUIRE SAID PROPERTY FOR THE CREATION, CONSTRUCTION AND MAINTENANCE OF THE GATTIS SCHOOL ROAD EXTENSION, AND ASSOCIATED PUBLIC PURPOSES; ESTABLISHING PROCEDURES FOR THE ACQUISITION OF SAID PROPERTY; AUTHORIZING THE CITY ATTORNEY TO FILE PROCEEDINGS IN EMINENT DOMAIN TO ACQUIRE THE NEEDED PROPERTY; AND PROVIDING AN EFFECTIVE DATE. MOTION: Councilman Palmer moved to adopt the ordinance. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka • Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston SEPTEMBER 28,2000 Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. • 8.E.7. Consider an ordinance determining the public necessity for the acquisition of 0.061 acres of land for the SH-45 Project and, if necessary, authorizingthe he City Attorney to initiate eminent domain proceedings to acquire this needed property. (First ReWjW,,j Staff Resource Person: Jim Nuse, Public Works Director. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL FOR THE CITY OF ROUND ROCK, DETERMINING A PUBLIC NEED AND NECESSITY FOR THE ACQUISITION OF 0.061 ACRES IN FEE SIMPLE FOR STATE HIGHWAY 45 RIGHT-OF-WAY; GIVING NOTICE OF OFFICIAL DETERMINATION TO ACQUIRE SAID PROPERTY FOR THE CREATION, CONSTRUCTION AND MAINTENANCE OF STATE HIGHWAY 45, AND ASSOCIATED PUBLIC PURPOSES; ESTABLISHING PROCEDURES FOR THE ACQUISITION OF SAID PROPERTY; AUTHORIZING THE CITY ATTORNEY TO FILE PROCEEDINGS IN EMINENT DOMAIN TO ACQUIRE THE NEEDED PROPERTY; AND PROVIDING AN EFFECTIVE DATE. MOTION: Councilman Palmer moved to adopt the ordinance. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. MOTION: Councilwoman Pitt moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Joseph • seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 5.�2. SEPTEMBER 28,2000 RESOLUTIONS: 9.A.1. Consider a resolution authorizing the Mayor to execute agreements with the Texas Forest Service for the Urban Forestry Partnership Grant Program. Staff Resource Person: Sharon Prete, Parks and Recreation Director. This is the third year that the City has received this grant,which helps to fund the Urban Forester position. The amount of the grant is $5,000.00. Mayor Stluka read the following resolution. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROUND ROCK AUTHORIZING THE MAYOR TO EXECUTE AGREEMENTS ASSOCIATED WITH THE "URBAN FORESTRY PARTNERSHIP GRANT PROGRAM" GRANT REQUEST AND COMMITTING SHARED COST OF THE PROJECT AS DESCRIBED IN THE GRANT APPLICATION. WHEREAS, the 101st Congress of the United States, in developing the Forestry Title of the 1990 Farm Bill, found that the health of forests in urban areas and communities is on the decline; and that these forests, trees, and open spaces improve the quality of life for residents, enhance economic value of property, and are effective at reducing the buildup of carbon dioxide, and WHEREAS, Congress defined the purposes of this program to include improving the understanding of the benefits of preserving existing tree cover; encourage property owners to maintain trees and expand forest cover; provide educational and technical assistance to local organizations in maintaining and expanding forest cover; provide competitive matching grants to • local units of government and other approved organizations for urban forestry projects; implement a tree planting program; promote the establishment-of demonstration projects to illustrate the benefits of forest cover; and enhance technical skills of individuals involved in establishing or maintaining urban forest, and WHEREAS, the City of Round Rock is eligible to participate in this program and has successfully submitted a grant application in the amount of$5,000.00,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS THAT, Section 1: The City Council hereby authorizes the Mayor to execute all agreements associated with the "Urban Forestry Partnership Grant Program" Grant with the Texas Forest Service. Section 2: The City Council commits to providing its share of the project costs through "in-kind" services as described in the grant application. Section 3: The City Council endorses and permits the planting of trees on public property under their jurisdiction in the City of Round Rock. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 28th day of September, 2000. • ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Palmer moved to approve the resolution. Councilman Joseph seconded the motion. 53 SEPTEMBER 28,2000 VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None • ACTION: The motion carried unanimously. 9.13.1. Consider a resolution authorizing the Mayor to execute a one-year extension of the Depository and Banking Services Contract with Chase Manhattan Bank. Staff Resource Person: David Kautz,Finance Director. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City, on September 12, 1997 entered into a Depository and Banking Services Contract with Texas Commerce Bank N.A., said Contract having a term beginning on October 1, 1997 and terminating on September 30, 2000; and WHEREAS, Chase Bank of Texas, N.A. (formerly known as Texas Commerce Bank N.A.) merged with and into The Chase Manhattan Bank during the term of said Depository and Banking Services Contract; and WHEREAS,by virtue of said merger, The Chase Manhattan Bank assumed all of the rights and obligations of Texas Commerce Bank N.A. provided for in said Depository and • Banking Services Contract; and WHEREAS, paragraph III of said Contract authorizes the parties to extend the existing Depository and Banking Services Contract, by mutual agreement, for a period not to exceed the period allowed by the City's Comprehensive Investment Policy, said allowed period being five (5)years; and WHEREAS, the City and The Chase Manhattan Bank desire to extend the Depository and Banking Services Contract for a period of one (1) year, so that the term of said Contract shall expire on September 30, 2001;Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS: I. That the Mayor is hereby authorized and directed to execute on behalf of the City an Agreement for One (1) Year Extension of Depository and Banking Services Contract with The Chase Manhattan Bank. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 28th day of September, 2000. ROBERT A. STLUKA, JR., Mayor • City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt .5 SEPTEMBER 28, 2000 Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.C.1. Consider a resolution authorizingthe Mayor to execute an Annual Maintenance • Agreement with Austin Power Generation Systems for the maintenance of the City's back-up ,generators. Staff Resource Person: Jim Nuse, Public Works Director. The annual cost for this service is $7,668.00. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the maintenance of the City's backup generators, and WHEREAS, Austin Power Generation Systems has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Austin Power Generation Systems,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an annual maintenance agreement with Austin Power Generation Systems for the maintenance of the City's backup generators, a copy of said agreement being attached hereto and incorporated • herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 28th day of September, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston • Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 5 5 SEPTEMBER 28,2000 9.C.2. Consider a resolution reguesting TxDOT to add a northbound and southbound auxiliary lane on IH-35 between proposed SH-45 and US 79. Staff Resource Person: Jim Nuse, Public Works Director. Mayor Stluka read the following resolution. RESOLUTION NO. • WHEREAS, the traffic volume on IH 35 from proposed SH 45 to US 79 has increased from 132,000 vehicles per day in 1996 to 156,000 vehicles per day in 1999, an increase of 18% in four years, and WHEREAS, this traffic has resulted in a significant increase in congestion which contributes to increased accidents, significant increases in delay to motorists, and increased air pollution, and WHEREAS, the construction of auxiliary lanes on IH 35 from SH 45 to US 79 will result in significant decrease in congestion, accidents, and air pollution, and WHEREAS, the City of Round Rock wishes to request that the Texas Department of Transportation add a northbound and southbound auxiliary lane on IH 35 between proposed SH 45 and US 79,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, The City Council hereby requests that the Texas Department of Transportation add northbound and southbound auxiliary lane on IH 35 between proposed SH 45 and US 79. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. . RESOLVED this 28th day of September, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.C.3. Consider a resolution authorizing the Cit Manager to issue a Purchase Order for —fig the purchase of a Catchbasin Cleaning System. Staff Resource Person: Jim Nuse,Public Works Director. Two bids were received for the purchase of a Catchbasin Cleaning System. Baker Equipment submitted the best bid at$262,595.00. Staff recommended approval. 5- 6 - SEPTEMBER 28,2000 Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the purchase of a catchbasin cleaning system, and WHEREAS,Baker Equipment has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Baker Equipment, Now Therefore • BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Bianco Enterprises, Inc. is hereby accepted as the lowest and best bid and the City Manager is hereby authorized and directed to issue a purchase order to Baker Equipment for the purchase of a catchbasin cleaning system. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 28th day of September, 2000. i ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.C.4. Consider a resolution authorizing the Mayor to execute a Letter Agreement with Elva Jeanette Stuckey e for the purchase of an easement for the Lee Street and Summit Street Drainage Project. Staff Resource Person: Jim Nuse,Public Works Director. The cost for the easement is $6,938.25. Staff recommended approval. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has determined that there exists a public necessity for the acquisition of an easement in, on and through the property of Elva Jeanette Stuckey in order to construct, install and maintain a wastewater line and a storm water line, and WHEREAS, Elva Jeannette Stuckey has agreed to grant and convey to the City the required easement, and WHEREAS, the City Council wishes to enter into a Letter Agreement with Elva Jeannette Stuckey for the conveyance of an easement at 113 Winstead Avenue,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, 57 SEPTEMBER 28, 2000 That the Mayor is hereby authorized and directed to execute on behalf of the City a Letter Agreement with Elva Jeannette Stuckey for the conveyance of an easement at 113 Winstead Avenue, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 28th day of September, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None • ACTION: The motion carried unanimously. 9.C.5. Consider a resolution authorizing the Mayor to execute an agreement with Alliance-Texas Engineering Company for engineering and surveying services for the design of traffic signals. Staff Resource Person:.Jim Nuse, Public Works Director. The signals will be for the intersections of McNeil Road with Oakridge Drive,McNeil Road with St. Williams Street, Gattis School Road with High Country Boulevard, and Gattis School Road-with Red Bud Lane(CR 122). The cost of the services is $67,188.04. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional engineering and surveying services for the design of traffic signals, and • WHEREAS, Alliance-Texas Engineering Company has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Alliance-Texas Engineering Company,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Alliance-Texas Engineering Company, for professional engineering and surveying services for the design of traffic signals, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the 58 ' SEPTEMBER 28,2000 subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 28th day of September, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.C.6. Consider a resolution authorizing the Mayor to execute an Agreement for Termination of Temporary Wholesale Wastewater Service with the Brushy Creek Municipal Utility District. Staff Resource Person: Jim Nuse, Public Works Director. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round .Rock ("City") and Brushy Creek Municipal Utility District ("District") have previously entered into an Agreement for Temporary Wholesale Wastewater Service ("Agreement") whereby the City provided temporary wholesale wastewater service to the District, and WHEREAS, the City and the District desire to terminate the Agreement so that the Lower Colorado River Authority may provide wholesale wastewater service to the District, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Agreement for Termination of Temporary Wholesale Wastewater Services, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. • RESOLVED this 28th day of September, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST:. JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Gallahan seconded the motion. As ,5 9 SEPTEMBER 28,2000 VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None • ACTION: The motion carried unanimously. 9.C.7. Consider a resolution authorizing the Mayor to execute an Agreement for Termination of Interlocal Agreement for Interim Wastewater Transportation and Treatment Between City of Austin and City of Round Rock.:.Staff Resource Person: Jim Nuse,Public Works Director. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock ("City") and the City of Austin ("Austin") have previously entered into an Interlocal Agreement for Interim Wastewater Transportation and Treatment Capacity ("Agreement") whereby the City provided temporary wastewater transportation and treatment service to Austin, and WHEREAS, the City and Austin now desire to terminate the Agreement,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the Ci an Y Y City • Agreement for Termination of Interlocal Agreement for Interim Wastewater Transportation and �' p Treatment, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 28th day of September, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. • VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 60 SEPTEMBER 28, 2000 9.C.8. Consider a resolution authorizingthe e Mayor to execute Change Order No 1 to the contract with Muniz Concrete and Contracting Inc. for the Greenslopes Sidewalk Improvements Project. Staff Resource Person: Jim Nuse,Public Works Director. This Change Order is an increase of$21,332.50. The new total contract amount is $113,165.00 The Change Order consists of additional handicap ramps,retaining wall,waterline • repair and relocations. Also, additional excavation to satisfy the Texas Department of Licensing and Regulations accessibility requirements. Staff recommended approval. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract ("Contract") with Muniz Concrete and Contracting, Inc. for the Greenslopes Sidewalk Improvements project, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 1,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 1 to the Contract with Muniz Concrete and Contracting, Inc. for the Greenslopes Sidewalk Improvements project. The City Council hereby finds and declares,that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the . subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 28th day of September, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka is Noes: None ACTION: The motion carried unanimously. 9.C.9. Consider a resolution authorizing the Mayor to execute a contract with Dgyco Construction Co. for the Georgetown Street Austin Avenue Black Street Lewis Street and Spring Street Sidewalk Improvements Project. Staff Resource Person: Jim Nuse, Public Works Director. SEPTEMBER 28, 2000 The proposed Georgetown Street, Austin Avenue,Black Street, Lewis Street and Spring Street Sidewalk Improvements consist of sidewalk along Georgetown Street from U.S. Hwy. 79 to Austin Avenue, along Austin Avenue from Georgetown Street to Lewis Street, along Lewis Street to Spring Street and along a portion of Spring Street to meet existing sidewalk and along Black Street from Austin Avenue to Main Street. These sidewalks will improve access from neighborhoods in the area to local schools and parks. This project is being federally funded by CDBG. On September 12, 2000, five bids were opened for the project. Dayco Construction Co. submitted the lowest and best bid. Staff recommended awarding the contract to Dayco Construction Co. in the amount of$ 69,125.20. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the Georgetown Street, Austin Avenue, Black Street, Lewis Street and Spring Street Sidewalk Improvements project, and WHEREAS,Dayco Construction Co. has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Dayco Construction Co., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, • That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with Dayco Construction Co., for the Georgetown Street,Austin Avenue, Black Street, Lewis Street and Spring Street Sidewalk Improvements project, a copy of said contract being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 28th day of September, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Pitt seconded the motion. • VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. .62 SEPTEMBER 28,2000 9.C.10. Consider a resolution authorizing the Mayor to execute a letter of intent declaringthe intent to enter into a contract with Brazos River Authority for 10,000 acre- feet of water per year. Staff Resource Person: Jim Nuse,Public Works Director. This will initially be provided from a 25,000 acre-feet supply of raw water. The Brazos River Authority will acquire this from the Lower Colorado River Authority pursuant to HB 1437. • Staff recommended approval. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to acquire water from the Brazos River Authority, and WHEREAS, the City Council wishes to express its intent to enter into a contract with the Brazos River Authority for 10,000 acre-feet of water per year,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute a letter of intent declaring the City of Round Rock's intention to enter into a contract with the Brazos River Authority for 10,000 acre-feet of water per year, a copy of said letter of intent being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. • RESOLVED this 28th day of September, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: ' Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None • ACTION: The motion carried unanimously. 9.C.11. Consider a resolution authorizing the Mayor to execute a contract with AquaSource Utility, Inc. to purchase wholesale water service from the City of Round Rock Staff Resource Person: Jim Nuse,Public Works Director. Mayor Stluka read the following resolution. 63 SEPTEMBER 28,2000 RESOLUTION NO. WHEREAS, AquaSource Utility, Inc. desires to purchase wholesale water service from the City of Round Rock, and WHEREAS, the City Council wishes to enter into a Wholesale Water Supply Agreement with AquaSourceUtility, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a • Wholesale Water Supply Agreement with AquaSource Utility, Inc., a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 28th day of September,,2000. ROBERT,A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston • Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.C.12. Consider a resolution authorizing the release of a permanent easement and temporary construction easement in La Frontera Section 3-A. Staff Resource Person: Jim Nuse, Public Works Director. This item was withdrawn from the agenda at the request of staff. 9.D.1. Consider a resolution supporting enabling_legislation in the 7701 Texas Leizislature,which would allow cities to utilize photogrgphic enforcement of traffic red lights. • Staff Resource Person: Paul Conner, Chief of Police. Where this has been employed, this approach to traffic enforcement has yielded positive results by diminishing the amount of red-light running,which is one of the highest causes of Texas traffic fatalities. Members of the Council expressed concern on this legislation. Mayor Stluka read the following resolution. SEPTEMBER 28,2000 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROUND ROCK SUPPORTING THE PASSAGE OF ENABLING LEGISLATION FOR PHOTOGRAPHIC RED LIGHT ENFORCEMENT IN THE 77TH TEXAS LEGISLATURE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the disregard of traffic signals causes 260,000 accidents annually in the United States which accounts for 22% of all motor vehicle crashes, making it the largest single accident cause, and • WHEREAS, the disregard of traffic signals or stop signs accounted for 28,019 accidents in Texas in 1998, of which 191 involved fatalities, and WHEREAS, the City of Richardson conducted a photographic traffic signal enforcement test site during January and February of 1999, and found that one red light violation occurred every two minutes during peak traffic periods and a violation occurred, on a daily average, every five minutes, and WHEREAS, photographic traffic signal enforcement techniques have been used worldwide for over forty years, and WHEREAS, currently in the United States only ten states have laws that permit photographic enforcement and the statistics from these states show that the number of red light accidents and fatalities have been significantly reduced since these laws were enacted, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS THAT, Section 1: The City Council recognizes that a traffic signal violation epidemic exists in the State of Texas, and recognizes that photographic traffic signal enforcement is a proven and effective method to address the problem. Section 2: The City Council hereby supports the passage of enabling legislation for photographic traffic signal enforcement in the 77th Texas Legislature and encourages other local and state government officials to support this important issue. Section 3: This resolution shall become effective immediately from and after its passage. • The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 28th day of September, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilman Palmer • Councilman Joseph Mayor Stluka Noes: Councilwoman Pitt Councilwoman Gallahan ACTION: The motion carried with 5 ayes and 2 noes. 9.D.2. Consider a resolution authorizing the closing a portion of Round Rock West Drive, Lake Creek Drive, Dragon Drive, Gladeview Drive, and Deepwood Drive on Thursday, 61:5 SEPTEMBER 28,2000 October 12, 2000 from 5:30 p.m. to 6:30 p.m. for the Annual Round Rock High School Homecoming Parade. Staff Resource Person: Paul Conner, Chief of Police. This item was addressed earlier in the meeting. 9.D.3. Consider a resolution authorizing the closing of a portion,of Anderson Avenue Lee Street,Round Rock Avenue and E. Main Street from 10:00 a.m. to 11:30 a.m on Saturday • October 7, 2000 for the Frontier Days Parade. Staff Resource Person: Paul Conner, Chief of Police. The Frontier Days Corporation has requested that the following streets be closed for this year's Frontier Days Parade. The parade will begin at C. D. Fulkes Middle School and proceed west on W. Anderson Avenue to Lee Street; south on Lee Street to Round Rock Avenue; east on Round Rock Avenue to E. Main Street; east on E. Main Street to the Sam Bass Ball Park where the parade will disburse. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the Frontier Days Corporation, in celebration of the 36th Annual Frontier • Days event, has requested that the following intersections along the parade route be closed from 10:00 o'clock a.m. until 11:30 o'clock a.m. on October 7, 2000 for the Frontier Days Parade: Round Rock Avenue and Lee Street, Round Rock Avenue and San Saba Street, Round Rock Avenue and Brown Street, Round Rock Avenue and Blair Street, East Main Street and North Mays Street, East Main Street and Lampasas Street, East Main Street and Shepard Street, East Main Street and Burnet Street, East Main Street and Lewis Street, East Main Street and Stone Street, East Main Street and Black Street, East Main Street and Georgetown Street, and WHEREAS, the Council wishes to grant such request,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the intersections along the parade route be closed as set forth above from 10:00 o'clock a.m. until 11:30 o'clock a.m. on October 7, 2000 for the Frontier Days Parade. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 28th day of September,2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: • JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan SEPTEMBER 28, 2000 Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: 10.A. Consider 1 appointment to fill the unexpired term on the Golf Course Advisory • Board. Mayor Stluka opened the floor for nominations. Gene Brown was nominated. MOTION:..,.Councilman.Palmer moved that nominations cease and to appoint Gene Brown by acclamation to fill the unexpired term on the Golf Course Advisory Board. Councilwoman Gallahan seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. • 10.B. Consider 1 appointment to fill the unexpired term on the Community Development Commission. Mayor Stluka opened the floor for nominations. Bob McDilda and Sue Raye were nominated. MOTION: Councilman Palmer moved that nominations cease. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka • Noes: None ACTION: The motion carried unanimously. Following are the results from a poll of the Council. Bob McDilda - 3 votes Sue Rae - 4 votes appointed to ll the y pp f unexpired term ' n �C) 7 V' `I> SEPTEMBER 28,2000 CITY MANAGER'S REPORT: None COUNCIL COMMENTS: Mayor Stluka noted that beginning in October the Council packet briefing would be held the Tuesday prior to the Council meeting at 6:00 p.m. in the Council Chamber. • ADJOURNMENT: There being no further business,the meeting adjourned at 12:00 o'clock(midnight). Respectfully Submitted, Joanne Land, Assistant City Manager/ City Secretary • • 6 - ©CToQ62 /1, X00 The Round Rock City Council met in Regular Session on October 12, 2000 at 7:00P.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Robert A. Stluka, Jr.,Mayor Pro-tem • Earl M. Hairston, Councilman Tom Nielson, Councilwoman Carrie Pitt, Councilman Earl Palmer, Councilwoman Isabel Gallahan and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett,Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session September 14, 2000. MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph • Mayor Stluka Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: Michele Messina, 2206 Joshua Cove, expressed her concerns about the affordable housing project, traffic and school issues in the South Creek Subdivision. She asked the City Council's of support of the South Creek Home Owners Association resolution that will be considered later in the meeting. Donna Bonner, 2007 Yaupon Trail, asked the City Council to support the South Creek Subdivision resolution to insure the quality of life in Round Rock. Dennis Graffious, 1328 East Logan, member of Greenslopes Home Owners Association, • asked the City Council to support and approve the South Creek resolution explaining that low income housing should be spread through out the City. Bob Redoutey,. 2225 Jasmine Path, Round Rock, expressed his concerns about overcrowding in schools if the Red Hill Villas are to be built at South Creek. He asked the City Council to support the South Creek Home Owners resolution. 09 oC T©6 ek, i,2J C2 Brenda Masiello, 409 Maple Run Drive, a member of South Creek Home Owners Association, expressed her 'concerns of over population, traffic overload and school district overcrowding. She said she was in favor of passing the South Creek resolution. • Ken Lounsbury, 500 Elder Way, President of South Creek Home Owners Association, asked the City Council to pass the resolution not to build the Red Hill Villas in South Creek. He addressed concerns about traffic over flow and quality of life in the South Creek Subdivision. David Pruett, 1711 Amber Skyway Cove, gave several reasons why the City Council should not support the South Creek Apartment Complex, Red Hill Villas. Mr. Pruett addressed school population, traffic capacities, quality of life and the number of homes in South Creek as opposed to the number of apartments. David Driscoll, 5809 Acacia Circle, El Paso,Attorney for.the Hunt Corporation builders of the Red Hill Villas Apartment Complex, aggressively approached the City Council with questions on their approach to understanding the neighborhood petition concerning the Red Hill Villas Apartment Complex. He asked the City'Council if they had seen this petition. Mr. Driscoll • was given a response explaining the resolution was asking the City Council to support the "petitioning effort." Mr. Driscoll also addressed the need for building affordable housing in Round Rock and stating that South Creek is zoned for multi- family. After explaining to the City Council that the decision to have the Red Villas Apartment Complex in South Creek is the reasonability of the Council and not the homeowners, he then expressed his opinion on the comments addressed in a letter sent to Woody Hunt, Hunt's Chairman, " we don't want these type of people here." In closing, Mr. Driscoll said the City Council should take more time to review and understand the Hunt Corporation's position before making their decision. James C. Hunt, 4401 North Mesa, El Paso, Hunt Corporation Developer, stated that there is a need for multi-family housing in Round Rock. The safety concerns of the South Creek Home • Owners Association were addressed along with the desire not to have low-income families in South Creek. Mr. Hunt addressed the issue of the letter sent to Woody Hunt,Hunt's Chairman. The Council was given a copy of the letter. He also expressed willingness to get out of the project for$1.6 million. Hunt's developer explained to the City Council that the type of government funding used to build affordable housing. There is a 4% tax credit given to the builder on these types of - r 7 `0 oe r o 8E/2-1 /02 �0©0 projects and a tax bond of 50% for the project; along with a 30% tax credit given when the project is complete. This tax credit would make all units below market value. Tenants would pay $650 to $850 for monthly rent. Mr. Hunt stated that if his company did not build the complex at South Creek then another developer could still build multi-family. • Robert Kelly, 4401 North Mesa, El Paso, Hunt Project.Manager, approached the City Council about the concerns of the South Creek Home Owners Association,heavy traffic and over crowded schools. Mr. Kelly had addressed the issue of heavy traffic concerns with the City's Traffic Engineer Tom Word. Mr. Kelly was told that Gattis School Road was not at full captivity. He then stated Hunt Corporation purchased additional land for Arterial B to allow a different entrance and exit for occupants of the Villas. Mr. Kelly told the Council his desire to build something nice and to meet the needs of all parties involved. Mr. Kelly stated that Round Rock Independent School District is building a new school to accommodate for the "explosion of growth" in Round Rock. Kelly asked the City Council to give the Hunt Corporation the chance to regroup and bring new ideas to the table and discuss the issues in more details with the homeowners of South Creek. Mr. Kelly close by letting the City Council know that bringing • Red Hill Villas to South Creek would not decrease the value of homeowners property, but would increase the quality of life for many low income families who deserve affordable housing. Rodney Howard, 1222 Leah Lane, addressed the City Council with several different points. 1) Supporting the resolution to execute a contract with TxDOT for the release of eastern ROW along SH 130. 2) Supporting the Interlocal Agreement with Williamson County for the construction of hike and bike trails at Old Settlers Park at Palm Valley. 3) Support the passing of the resolution to preserve land containing Blackland Prairie. 4) Supporting designating the intersection of Gattis School Road.and Oxford Boulevard as an all-way stop intersection. 5) Supporting the South Creek Homeowners Associates petition to deny bond financing for Red Hill Villas Project. Steve Windhager, 4801 La Crosse Ave, Austin, Director of Landscape and Restoration of the Lady Bird Johnson Wildflower Center, made a recommended that the Council support the passing of the resolution to save the Mokan Prairie obtained by the City of Round Rock in order to preserve the exceptional example of Blackland Prairie Ecosystem. Mr. Windhager responded OCTOBER 12,2000 project is complete. This tax credit would make all units below market value. Tenants would pay $650 to $850 for monthly rent. Mr. Hunt stated that if his company did not build the complex at South Creek then another developer could still build multi-family. Robert Kelly, 4401 North Mesa, El Paso, Hunt Project Manager, approached the City Council about the concerns of the South Creek Home Owners Association, heavy traffic and over crowded schools. Mr. Kelly had addressed the issue of heavy traffic concerns with the City's Traffic Engineer Tom Word. Mr. Kelly was told that Gattis School Road was not at full captivity. He then stated Hunt Corporation purchased additional land for Arterial B to allow a different entrance and exit for occupants of the Villas. Mr. Kelly told the Council his desire to build something nice and to meet the needs of all parties involved. Mr. Kelly stated that Round Rock Independent School District is building a new school to accommodate for the"explosion of growth" in Round Rock. Kelly asked the City Council to give the Hunt Corporation the chance to regroup and bring new ideas to the table and discuss the issues in more details with the homeowners of South Creek. Mr. Kelly close by letting the City Council know that bringing Red Hill Villas to South Creek would not decrease the value of homeowners property, but would • increase the quality of life for many low income families who deserve affordable housing. Rodney Howard, 1222 Leah Lane, addressed the City Council with several different points. 1) Supporting the resolution to execute a contract with TxDOT for the release of eastern ROW along SH 130. 2) Supporting the Interlocal Agreement with Williamson County for the construction of hike and bike trails at Old Settlers Park at Palm Valley. 3) Support the passing of the resolution to preserve land containing Blackland Prairie. 4) .Supporting designating the intersection of Gattis School Road and Oxford Boulevard as an all-way stop intersection. 5) Supporting the South Creek Homeowners Associates petition to deny bond financing for Red Hill Villas Project. Steve Windhager, 4801 La Crosse Ave, Austin, Director of Landscape and Restoration of • the Lady Bird Johnson Wildflower Center, made a recommended that the Council support the passing of the resolution to save the Mokan Prairie obtained by the City of Round Rock in order to preserve the exceptional example of Blackland Prairie Ecosystem. Mr. Windhager responded to Councilman Palmer's request that he supervise this project once it's under way, by stating, "The Lady Bird Johnson Wildflower Center will help out any way it can. " T2 OCTOBER 12, 2000 Lee Stone, 3503 Lafayette, Austin, a member of the Native Prairie Association of Texas, and other members gave,the City Council a small token of a wild flower plus a book of appreciation for their support of the Mokan Prairie effort. Kenneth Blakmore, 9 Red Bud Trail, expressed his support of preserving the Mokan Prairie and thanked the City Council for their support. • Steven Schwartzman, Box 4351, Austin, a photographer in Central Texas, expressed his support of preserving the Mokan Prairie. He gave the City Council a photograph taken of Louis Henna Boulevard, three traffic lights east of I-35, and asked the Council not to let this happen to the Mokan Prairie. John Gordon, President of Mesa Village Home Owners Association, asked the City Council to support the South Creek Home Owners Association's effort against the building of the Red Hill Villas. Mr. Gordon expressed the need to have mortgage assistance programs in Round Rock to give lower income families ownership and responsibility. Mr. Gordon addressed Councilwoman Gallahan's concerns about Council support of the homeowner's petition without seeing the petition first, by stating that the Council should not take action on any item without seeing documentation first. • Russell Gallahan, 2508 Lydia Lane, invited everyone to attend the Round Rock Sertoma Casino Night 2000 on October 22, 2000 at 6:30 p.m. The event will be held at Old Settlers Park at Palm Valley. John O'Brian, 2003 Boxwood Pass, asked the Council to favorably consider the resolution supporting the South Creek Home Owners Association. PROCLAMATIONS: None Members of the City Council unanimously agreed to dispense with the order of the agenda due to the illness of Councilman Joseph and addressed the following item. RESOLUTIONS: 10.A.1. Consider a resolution supporting the South Creek Homeowners Association • petition to the Texas Department of Housing and Community Affairs to deny bond financing for Red Hill Villas Project (8.5 acres) Lot 1 Block A, South Creek Section 19. Sponsors: Mayor Pro-tem Earl M. Hairston and Council member Jimmy Joseph. 73 OCTOBER 12, 2000 The South Creek Home Owners Associations asked the Round Rock City Council to support their petitioning effort requesting the Texas Department of Housing and Community Affairs to deny bond financing for the Red Hill Villas Project. Mayor Stluka addressed the need to have affordable housing in Round Rock. He also clarified the difference between affordable and low-income housing and explained the tax credit • given by the government to developers on these types of projects. Mayor Stluka also commented on the approach the Hunt Corporation took in addressing the concerns of the Homeowners Association in South Creek to build multi-family housing. He asked the Corporation to re-think their ideas and make concessions for further development. He also shared his vision of making Round Rock's quality of life affordable as well as desirable. Mayor Stluka concluded by asking the Hunt Corporation to bring suitable ideas to the table on November 3, 2000 at the public hearing Hunt Corporation is proposing. Councilman Nielson strongly expressed his interest in affordable housing,but at the same time showed his protest in the approach the Hunt Corporation's attorney took to help the developers case. Councilman Nielson addressed the Hunt Corporation's attorney about his • arrogant approach to the City Council in addressing the issues of affordable housing in Round Rock and the need for apartments units for people who make a little less than the general population. Councilman Nielson proposed a two-week delay so the Hunt Corporation and South Creek Homeowners could have more dialogue. In closing Councilman Nielson explained to the attorney for Hunt Corporation, and the developer,that their job was to convince the City Council that people of low-income families are not different, "instead of telling us how we could buy back the property for$1.6 million." Steve Sheets reassured Councilwoman Gallahan that Council can adopt the resolution without actually seeing the petition. Steve Sheets explained to Councilwoman Pitt that changing the wording of the resolution • can be made only if the wording supports the agenda as posted. Councilman Joseph,who was one of the sponsors of the resolution, expressed several different concerns about the Red Hill Villas Project. He addressed the health and safety issues brought forward by the South Creek Home Owners Association. After speaking with the Hunt Corporation Developer's, Councilman Joseph spoke about the idea of the developers using Gattis School Road as an entrance until Arterial B is finished. Councilman Joseph concluded by OCTOBER 12,2000 expressing his desire to work with the South Creek Home Owners Association to bring quality of life to their neighborhood. Mayor Pro-tem Hairston,who proposed the resolution, vilified Hunt Corporation for their approach to the City Council. Mayor Pro-tem Hairston said he felt the Hunt Corporation did not listen, or negotiate with the needs of the South Creek Home Owners Association and City leaders. After making several different points to the Hunt Corporation about the growth of • Round Rock,he addressed the leverage this resolution gives the South Creek Home Owners Association. Mayor Pro-tem Hairston concluded by making the Hunt Corporation aware of their mistake by addressing the Council with a lawyer and not a community organizer who could have helped address the issues of both the Home Owners Associations and the developers. Councilwoman Pitt requested a motion to reword the resolution. Councilwoman Gallahan second the motion. Councilman Nielson was not in favor of re-wording a resolution at the dais. Steve Sheets reassured the City Council again that there was no need to re-word the resolution and both Council members withdrew their motion. Mayor Stluka read the following resolution. RESOLUTION NO. • WHEREAS, the South Creek Homeowners Association is petitioning the Texas Department of Housing and Community Affairs to deny bond financing for the Red Hill Villas Project(8.5 acres), Lot 1, Block A, South Creek, Section 19, and WHEREAS, the City of Round Rock wishes to show its support for this petition effort, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Council hereby declares its support of the petition effort of the South Creek Homeowners Association requesting the Texas Department of Housing and Community Affairs to deny bond financing for the Red Hill Villas Project (8.5 acres), Lot 1, Block A, South Creek, Section 19. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of October, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: • JOANNE LAND, City Secretary doUi7'l.Cc&navyv MOTION: moved to table the resolution amendment until October 26, 2000. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Councilman Palmer Mayor Stluka Noes: Mayor Pro-tem Hairston 75 OCTOBER 12,2000 Councilwoman Pitt Councilwoman Gallahan Councilman Joseph ACTION: The motion failed. AW-Ak"i 2nd MOTION: Hairston moved to approve the resolution. Councilman • Joseph seconded the motion. VOTE: Ayes: Mayor Pro-tem Hairston Councilwoman Pitt Councilwoman Gallahan Councilman Joseph Noes: CouncilmanNielson Councilman-Palmer Mayor Stluka ACTION: The motion carried with 4 ayes and 3 noes. PRESENTATIONS: 7.A.1. Consider a presentation by Metricom Inc. on wireless Internet service. Staff Resource Preson: Will Hampton Communication Director. David R. Pluenneke,Manager of Consulting Services for Competitive Communication Group, submitted an application to the City to install and operate a high-speed wireless Internet accesses system in the public right-of-way. Mr. Pluenneke provided the City Council with an overview of Metricom's proposed operation in Round Rock. Mr. Pluenneke explained that Metricom is a pioneer in designing, provisioning, and operating digital networks and services for mobile users. Mr. Pluenneke reassured the City Council that Metricom is safe. Metricom is subject to the same FCC health and safety requirements as other telecommunication companies. Metricom operates at a tiny fraction of the allowable emission limits under ANSI C. 95 standards as adopted by Federal and State laws. Mr. Pluenneke also addressed the issue of interference to other devices in the right-of- way or in homes and buildings. He explained to the City Council that there is no interference. As a low power, "spread spectrum"device,it is extremely unlikely that any interference will occur. In order for a device to experience interference of any type, it must be within about 18 inches or less from the radio,which is mounted 35 feet in the air. Mr. Pluenneke closed by addressing Metricom's commitment to maintaining excellent relations with the cities and counties where its networks is deployed. Metricom has earned a reputation as a company that delivers on its promises. City and County officials have expressed that Metricom installations are unobtrusive, no citizen complaints have been received, and they respond quickly to any city 76 OCTOBER 12, 2000 concerns. Competitive Communications Group of Austin is representing Metricom in its right- of-way use agreement negotiations with the City. Members of the City Council unanimously agreed to dispense with the order of the agenda and addressed the following item due to the illness of Councilman Joseph. RESOLUTIONS: • 10.D.7. Consider a resolution authorizing the Mayor to execute a contract with TxDOT for the release of ROW along SH 130. Sponsors: Mayor Pro-tem Earl M. Hairston and Councilmember Jimmy Joseph. Since SH130 is proposed to be constructed by TxDOT along the Eastern alignment,the City is requesting TxDOT to donate the right-of-way along the western alignment of SH 130. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock assisted the Texas Department of Transportation in the acquisition of the MKT Railroad right-of-way for the western alignment of SH 130, and WHEREAS, the Texas Transportation Association has now identified the eastern alignment of SH 130 as the preferred alternative, and WHEREAS, the MKT Railroad right-of-way purchased for the western alignment of SH 130 is no longer needed for that purpose, and I • WHEREAS, the City of Round Rock intends to build transportation infrastructure along a major portion of the western alignment of SH 130,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Council hereby requests that the Texas Department of Transportation release the former MKT Railroad right-of-way along the western alignment of SH 130 to the City of Round Rock. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of October, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 77 OCTOBER 12, 2000 10.E.2. Consider a resolution authorizing City Staff to determine the location of tracts of land containing Blackland Prairie,to initiate discussions with the owners thereof for possible acquisition of said tracts, and to prepare a report containing recommendations of such tracts suitable for acquisition and preservation by the City. Sponsors Mayor Pro-tem Earl M. Hairston, Councilmember Earl Palmer and Councihnember Jimmy Joseph. • 1 Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City Council would like to preserve certain Blackland Prairie tracts located within the corporate limits or extra-territorial jurisdiction of the City,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the staff is authorized and encouraged to determine the location of tracts of land containing Blackland Prairie; to initiate discussions with the owners thereof for possible acquisition of said tracts; and to prepare a report containing recommendations of such tracts suitable for acquisition and preservation by the City. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of October, 2000. ROBERT A. STLUKA; JR.,Mayor • ATTEST: City of Round Rock, Texas JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. Councilman Joseph excused himself for the remainder of the meeting due to illness. • PRESENTATIONS: 7.A.2. Consider a presentation by Commissioner Mike Heilgenstein concerning Williamson County's Road Bond Package. Staff Resource Person: Bob Bennett, City Manager. County Commissioner Mike Heligenstein gave his presentation to the City Council on the Williamson County's Road Bond Package and explained the benefits the package will have on the quality of life in Round Rock and Williamson County. He addressed the issues of Round .78 OCTOBER 12, 2000 Rock's growth and the need for adding more roads due to the increase in traffic and population. The package will fund the building of additional roads; SH 45,North Loop 1-A, 3-A and SH130. Also benefiting from the package will be Austin, Cedar Park, Leander, Georgetown and Taylor. With funding, the Roadway Plan projects could be completed by 2020 no later then 2035. The "Roadway Project Plan"was completed in September 1999 by Prime Strategies, a quarter part of • the plan has already been adopted by CAMPO. With funding the Roadway Plan projects could have a start date as soon as 2001. Without funding, the projects would not.be able to start until anywhere from 2002 to 2014. In closing,he also made the Council aware of the $2.5 million that would be used for Parks and Recreation improvements. Council unanimously agreed to move resolution item 10.E.1 forward after noting Commissioner Mike Heiligenstein was present for its consideration. RESOLUTIONS: 10.E.1. Consider a resolution authorizing the Mayor to execute an Interlocal Agreement with Williamson County for the construction of hike and bike trails at Old Settlers Park at Palm Valley. Staff Resource Person: Sharon Prete, Parks and Recreation Director. Williamson County Commissioner's Court approved this agreement at its September 18, • 2000 meeting,which grants the City$250,000 to help construct approximately 3 miles of trail. Commissioner Mike Heiligenstein acknowledged Sharon Prete,Director of Parks and Recreation, for the outstanding job her staff has done on this project. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, Chapter 791 of the Texas Government Code, V.T.C.A., authorizes local governments and agencies of the state to enter into agreements with one another to perform governmental functions and services, and WHEREAS, the City of Round Rock wishes to enter into an Interlocal Agreement with Williamson County for the construction of hike and bike trails in Old Settlers Park at Pahn Valley,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City said Agreement, a copy of same being attached hereto and incorporated herein for all purposes. • The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter thereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of October, 2000. ROBERT A. STLUKA, JR., Mayor ATTEST: City of Round Rock, Texas JOANNE LAND, City Secretary 79 OCTOBER 12, 2000 MOTION: Mayor Pro-tem Hairston moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer • Councilwoman Gallahan Mayor Stluka Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. PRESENTATIONS: 7.B.1. Consider a presentation concerning a proposed ordinance-amending Chapter 10, Utilities, Code of Ordinances,regarding the use by third parties of City owned utility structures for the installation of radio antenna devices. Staff Resource Person: Jim Nuse,Public Works Director. This ordinance amendment to Chapter 10 Utilities, Code of Ordinance(1995 Edition) City of Round Rock, Texas,Use by Third Party Parties Of City Owned Utility Infrastructure, is • necessary in order to allow wireless communication companies to install their receivers and transmitters on city-owned utility infrastructures reducing the need for the construction of communication towers in and around the City. Jim Nuse, deferred Councilwoman Gallahan's question to Joe Vining since he could answer her concerns about the regulations of private property zoning codes and industry zoning. Joe Vining confirmed Councilwoman Gallahan's statement requiring the wording of the industry-zoning ordinance. He also agreed that the City needs to draft an additional ordinance that would regulate private industry zoning and filing fees charges. 7.C.1. Consider a presentation on the proposed 1999-2000 Operating Budget Revision No. 2. Staff Resource Person: David Kautz, Finance Director- The Operating Budget Revision#2 (FY 1999-2000) is as follows: Use of Available Funds • Transfer to Capital Budget (for FY 2000-2001 Operating Budget Capital Purchases) $1,450,000 • Purchase Railroad Property(S of City Hall)with contingency $850,000 • Memorial Park Improvements $250,000 • City Hall, Public Works Building Improvements .80 OCTOBER 12,2000 (storage, office renovation,building improvements) $520,000 • Fencing Improvements in ROW $100,000 • Fund Balance Deposit (Operating fund balance) $ 1,285,000 Total Planned Uses $ 4,455,000 7.C.2. Consider a presentation regarding Federal Arbitrage Rules as they affect • investment of tax-exempt bond proceeds. Staff Resource Person: David Kautz,Finance Director. Tax-exempt obligations provide a less expensive means of financing City projects than other finances conventional approaches which results in a significant interest rate benefit. However, as far as the federal government is concerned,this benefit also provides an avenue for potential abuse. Therefore, the federal government has imposed a variety of rules to restrict the use of tax- exempt financing and the investment of tax-exempt proceeds. Generally,the rules do not allow investment of tax-exempt proceeds at a higher interest rate than the interest rate on the bonds themselves. If the investment rate is higher, then the excess earnings are rebatable to the federal government. 7.D.1 Consider a presentation concerning revision to the Human Resources Policies and ' • Procedures Manual. Staff Resource Person: Teresa Bledsoe,Human Resources Director. This revision represents the first major revision to the policy manual since December 9, 1993. This revision policy manual incorporates policy guidelines and policy resolutions that were approved since that date. Additionally, existing policies were revised and new policies and procedures were added consistent with best practice models. Mayor Stluka and Mayor Pro-tem Hairston commended Teresa Bledsoe and her staff on the outstanding job that was done on the new design of the Human Resources Policies manual. Teresa Bledsoe also addressed Mayor Pro-tem Hairston's concern about the policies for dress and personal appearance in the work place with open suggestions from Council and/or Staff. PUBLIC HEARINGS: 8.A.1. Consider public testimony regarding the Design Guidelines for Historic • Commercial and Residential Districts and Properties for the City of Round Rock. Staff Resource Person: Joe Vining, Planning Director. This is the second public hearing on the design guidelines for historic properties. The guidelines were funded in part through a Certified Local Government Grant from the National Park Service,U.S. Department of the Interior. Five different public forums were held with 81 OCTOBER 12,2000 affected individuals including the historic property owners and the Downtown Business Association. The Design Guidelines will serve as a reference for property owners making modifications to their historic properties and for those who plan new construction or additions to the historic properties in any Historic District. ORDINANCES: 9.A.1: Consider an ordinance approving and adopting a budget for the Community Development Block Grant (CDBG)program for the 2000-2001 fiscal year. (Second Reading) Staff Resource Person: Joe Vining,Planning Director. The 2000-2001 Community Development Action Plan approved by City Council on August 10, 2000 identifies activities that will be wholly or partially funded with CDBG funds. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR THE 2000-2001 FISCAL YEAR. MOTION: Councilman Nielson moved to adopt the ordinance. Councilwoman Pitt • seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Mayor Stluka Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. 9.B.1 Consider an ordinance adopting the Hotel Occupancy Tax Budget for fiscal year 2000-2001. (Second Reading) Staff Resource Person: Joanne Land, Assistant City Manager. The Hotel Occupancy Tax Budget establishes funding for programs promoting tourism and the Convention Center Complex. The first reading of the ordinance was approved on September 28, 2000. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE ADOPTING THE HOTEL OCCUPANCY TAX BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL YEAR 2000-2001. MOTION: Councilman Nielson moved to adopt the ordinance. Councilman Palmer seconded the motion. OCTOBER 12,2000 VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Mayor Stluka Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. • 9.C.1. Consider an ordinance designating the intersection of Gattis School Road and Oxford Boulevard as an all-way stop intersection. (Second Reading) Staff Resource Person: Jim Nuse,Public Works Director. The first reading of the ordinance was approved on September 28, 2000. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION GATTIS SCHOOL ROAD AND OXFORD BOULEVARD AS AN ALL- WAY STOP INTERSECTION; PROVIDING FOR A SAVING CLAUSE AND REPEALING CONFLICTING ORDINANCE OR RESOLUTIONS. MOTION: Councilman Palmer moved to adopt the ordinance. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Mayor Stluka Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. 9.C.2. Consider an ordinance designating the intersection of Eagles Nest Street and Satellite View as an all-way stop intersection. (Second Reading) Staff Resource Person: Jim Nuse, Public Works Director. The first reading of the ordinance was approved on September 28, 2000. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION OF EAGLES NEST STREET AND SATELLITE VIEW AS AN ALL-WAY STOP INTERSECTION; PROVIDING FOR A SAVING CLAUSE AND REPEALING CONFLICTING ORDINANCE OR RESOLUTIONS. 83 OCTOBER 12,2000 MOTION: Councilwoman Pitt moved to adopt the ordinance. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Mayor Stluka Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. 9.C.3. Consider an ordinance designating the intersection of Orion Street and Satellite View as an all-way stop intersection. (Second Reading) Staff Resource Person: Jim Nuse, Public Works Director. The first reading of the ordinance was approved on September 28, 2000. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION OF ORION STREET AND SATELLITE VIEW AS AN ALL-WAY STOP INTERSECTION; PROVIDING FOR A SAVING CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Palmer moved to adopt the ordinance. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Mayor Stluka Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. 9.C.4. Consider an ordinance amending_Chapter 9, Section 9.503, Code of Ordinances (1995 Edition) designating a portion of Creek Bend Boulevard as a 20 mph school speed zone from 195' south of Creek Bendircle to 4 ' C 00 south of FM 3406. (Second Reading)Staff Resource Person: Jim Nuse,Public Works Director. This action will enhance safety within the boundary of this area. The cost to place is covered under the Operating Budget. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. OCTOBER 12,2000 AN ORDINANCES AMENDING CHAPTER 9, SECTION 9.503, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS DESIGNATING A PORTION OF CREEK BEND BOULEVARD AS A SCHOOL ZONE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Mayor Pro-tem Hairston moved to adopt the ordinance. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Mayor Stluka Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. RESOLUTIONS: 10.B.1. Consider a resolution approving the 2000-2001 Operating Budget for the Round Rock Transportation System Development Corporation. Staff Resource Person: David Kautz, Finance Director. The budget provides funding for debt service and administrative, financial, legal and engineering services to the Corporation. The budget is funded from a%z% sales tax established for the purpose of providing transportation improvements. The Round Rock Transportation System Development Corporation oversees those improvements with the further approval of the City Council. Mayor Stluka read the resolution. RESOLUTION NO. WHEREAS, the Round Rock Transportation System Development Corporation has submitted a proposed operating budget for fiscal year 2000-2001, and WHEREAS, the City Council wishes to approve said proposal,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the operating budget submitted by and for the Round Rock Transportation System Development Corporation for fiscal year 2000-2001, attached hereto as Exhibit "A", is hereby approved. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of October, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary 85 OCTOBER 12,2000 MOTION: Councilman Palmer moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Mayor Stluka Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. 10.A.1. Was addressed earlier in the meeting. 10.B.2. Consider a resolution adopting an updated City of Round Rock Investment Policy and Investment Strategy. Staff Resource Person: David Kautz,Finance Director The Public Funds Investment Act requires that the City's Investment Policy and Investment Strategies be reviewed by the Council not less than annually. The Investment Policy governs investment of the City's funds. PROPOSED CHANGES TO INVESTMENT POLICY: • SECTION CHANGED: PAGE# 1. VI. E. 1. Diversification by Investment Change weight average maturity 7 Maturity 2. VI. E. 1 Diversification by Investment Change maximum maturity from 7 Maturity 3. Investment Strategy 1. Operating Funds Change weighted average maturity 13 From 270 to 300 days 4. Investment Strategy 1. Operating Funds Change maximum maturity from 13 2 years to 3 years 5. Addendum A Change Address to main office for 17 Vining-Sparks IBG 6. Addendum A Add APS Financial Corporation 17 Mayor Stluka read the resolution. • RESOLUTION NO. WHEREAS, pursuant to Chapter 2256, Texas Government Code ("the Act") the City Council desires to adopt a written investment policy and investment strategy regarding the investment of City funds, and WHEREAS, the City Council has reviewed the attached updated policy and has determined same to be in compliance with the Act,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the attached.updated Investment Policy and Investment Strategy for the investment of City funds is hereby approved and adopted. 86 OCTOBER 12,2000 The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of October, 2000. ROBERT A. STLUKA, JR.,Mayor ATTEST: City of Round Rock, Texas • JOANNE LAND, City Secretary MOTION: Councilman Palmer moved to approve the resolution. Mayor Pro-tem Hairston seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Mayor Stluka Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. 10.C.1. Consider a resolution approving the Design Guidelines for Historic Commercial and Residential Districts and Properties. Staff Resource Person: Joe Vining, Planning Director. • The Historic Preservation Commission on May 23, 2000 recommended these guidelines. The guidelines were funded in part through a Certified Local Government Grant from the National Park Service,U.S. Department of the Interior. Five different public forums were held with affected individuals including the historic property owners and the Downtown Business Association. The Design Guidelines will serve as a reference for property owners making modifications to their historic properties and for those who plan new construction or additions to the historic properties in any Historic District. Mayor Stluka read the resolution. RESOLUTION NO. WHEREAS, the City Council desires to protect and preserve historic properties that are • part of a defined historic district or are designated by the City Council as a protected historic landmark, and WHEREAS, the City Council desires that the Historic Preservation Commission administer its recommendations for alterations to historic properties in a consistent manner based on an approved set of design guidelines, and WHEREAS, the City Council desires that the Historic Preservation Commission clarify its review process for property owners planning to make an alteration to historic properties by providing owners with a simple application form and alteration checklist contained in the design guidelines document, and WHEREAS, the City Council desires that the Historic Preservation Commission provide preservation assistance to homeowners by means of providing them with suggested treatment recommendations contained in the design guidelines document,Now Therefore y 87 OCTOBER 12,2000 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Council hereby approves of the Design Guidelines for Historic Commercial and Residential Districts and Properties, a copy of which is attached hereto and incorporated herein. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. • RESOLVED this 12th day of October, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Palmer moved to approve the resolution. Mayor Pro-tem Hairston seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Mayor Stluka Noes: None Absent: Councilman Joseph • ACTION: The motion carried unanimously. 10.C.2. Consider a resolution authorizingthe he Mgyor to execute a Funding Approval Aueement with the U.S. Department of Housing and Urban Development ). Staff Resource Person: Joe Vining,Planning Director. This agreement between the City and HUD will allow the use of Community Development Block Grant funds set-aside for specific projects and activities identified in the FY 2000-01 Community Development Action Plan. HUD will authorize the City's use of the program year 2000/01 $433,000 block grant money upon receipt of the executed agreement. Mayor Stluka read the resolution. RESOLUTION NO. • WHEREAS, the U.S. Department of Housing and Urban Development ("HUD") has grant funds available to cities through the Community Development Block Grant Program, and WHEREAS, the City Council wishes to make application for the available grant funds for specific projects and activities identified in the Fiscal Year 2000-2001 Action Plan that was adopted by the City Council on August 10, 2000,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Funding Approval/Agreement with HUD for the above-described grant, a copy of said Approval/Agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the 88 - OCTOBER 12,2000 subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of October, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilwoman Pitt moved to approve the resolution. Councilwoman Gallahan seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. 10.D.1. Consider a resolution authorizing the Mayor to execute a contract with Architecture Plus for the design of an addition and renovations to the Public Works Facility_at 910 Luther Peterson Place. Staff Resource Person: Jim Nuse,Public Works • The total of$17,400 includes architectural and engineering fees for an addition to the Street Department building. This will provide space for the expanding sign and traffic signal department as well as other areas. The total estimated budget for the construction is $187,800.00. Mayor Stluka read the resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional architectural services for the design of an addition and renovation to the Public Works Facility at 910 Luther Peterson Place, and WHEREAS, Austin Architecture Plus, Inc. has submitted a contract to provide said services, and WHEREAS, the City Council desires to enter into said contract with Austin Architecture • Plus,Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with Austin Architecture Plus, Inc. for architectural services for the design of an addition and renovation to the Public Works Facility at 910 Luther Peterson Place, a copy of said contract being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act RESOLVED this 12th day of October, 2000. 89 OCTOBER 12,2000 ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Nielson moved to approve the resolution. Councilwoman Pitt • seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Mayor Stluka Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. 10.D.2. Consider a resolution authorizing the Mayor to execute Supplemental Agreement No. 1 with WHM Engineering, Inc. for signal progression studies on Louis Henna Boulevard and US 79. Staff Resource Person: Jim Nuse,Public Works Director. It has become necessary to amend the contract to provide for adequate time for the Texas • Department of Transportation to review and make revisions to the signal timings and allow the Engineer(WHM)to revise. This supplemental agreement extends the original agreement dated 2/24/00. This program will help improve the progression sequence of the street signal. Mayor Stluka read the resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into an agreement ("Agreement") with WHM Engineering, Inc. for signal progression studies on Louis Henna Boulevard and US 79, and WHEREAS, WHM Engineering, Inc. has submitted Supplemental Agreement No. 1 to extend the contract period, and WHEREAS, the City Council desires to enter into said Supplemental Agreement No. 1 with WHM Engineering, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby;,,authorized and directed to;, execute on behalf of the City Supplemental Agreement No. 1 with WHM Engineering, Inc., to extend the contract period. • The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of October, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary 90 OCTOBER 12, 2000 MOTION: Councilman Palmer moved to approve the resolution. Mayor Pro-tem Hairston seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer • Councilwoman Gallahan Mayor Stluka Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. Council unanimously agreed to address the resolution for item 10.D.3 after item 10.D.8. 10.D.4. Consider a resolution authorizing the Mayor to execute Change Order No. 2 with Garrey Companies for the West Transmission Potable Water Pipeline Project. Staff Resource Person: Jim Nuse,Public Works Director. This change order will address a change in quantity and unforeseen circumstances on the West Transmission Potable Water Pipeline Project. This will include an additional fee of $43,630.56 bringing the contract total to $1,994,433.40. This 24" line is now in place. These changes are for quantity adjustments and will improve the function of the line. This line will also • complete the western loop of our ultimate water loop. Mayor Stluka read the resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract ("Contract") with Gamey Company, Inc. for the West Transmission Potable Water Pipeline Project, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 2,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 2 to the Contract with Gamey Company, Inc. for the West Transmission Potable Water Pipeline Project. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. • RESOLVED this 12th day of October, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Nielson moved to approve the resolution. Councilman Palmer seconded the motion. 9 .1 OCTOBER 12, 2000 VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Mayor Stluka Noes: None Absent: Councilman Joseph • ACTION: The motion carried unanimously. 10.D.5. Consider a resolution authorizing the Mayor to execute a Compromise Agreement with the Oaklands Homeowners Association regarding the Park Valley drainage pipe project. Staff Resource Person: Jim Nuse,Public,:Works Director. This item was withdrawn. 10.D.6. Consider a resolution authorizingthe e Mayor to execute a contract with A&R Demolition, Inc. for the demolition and asbesetos abatement of buildings at Brown Street and Bagdad Street. Staff Resource Person: Jim Nuse, Public Works Director. On September 26, 2000 five bids were opened and ranged from$78,000.00 to $131,000.00. A&R Demolition, Inc. submitted the lowest bid and after reviewing their • qualifications staff recommended acceptance of the bid from A&R Demolition Inc. in the amount of$78,000.00. This demolition will remove buildings from City owned properties to clear the way for the Municipal Office Center Phase 1. Mayor Stluka read the caption of the resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the demolition and asbestos abatement of buildings at Brown Street and Bagdad Street, and WHEREAS, A&R Demolition, Inc. has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of A&R Demolition, Inc., Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with A&R Demolition, Inc. for the demolition and asbestos abatement of buildings at Brown Street and Bagdad Street. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of October, 2000. ROBERT A. STLUKA, JR.,Mayor ATTEST: City of Round Rock, Texas JOANNE LAND, City Secretary `9 �2 OCTOBER 12,2000 MOTION: Councilman Palmer moved to approve the resolution. Mayor Pro-tem Hairston seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Mayor Stluka Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. 10.D.8. Consider a resolution adopting the amended Transportation Capital Improvement Plan for the Round Rock Transportation System Development Corporation. Staff Resource Person: Jim Nuse,Public Works Director. The Transportation Capital Improvement Plan is a two-year spending plan for improvements to major roads and arterials in the City. Funding for this plan is provided through the %z% sales tax established for the purpose of transportation improvements. Mayor Stluka read the resolution. RESOLUTION NO. • WHEREAS, the Round Rock Transportation System Development Corporation ("RRTSDC")has previously adopted a Transportation Capital Improvement Plan("Plan"), and WHEREAS, the RRTSDC wishes to amend said Plan, and WHEREAS, the bylaws of the RRTSDC require that said amendments to the Plan be approved by the City Council, and WHEREAS, the City Council wishes to approve said amendments to the Plan, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the amendment to the Transportation CapitalImprovement Plan for the Round Rock Transportation System Development Corporation, attached hereto as Exhibit "A", be hereby approved. The City Council Hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of October, 2000. ROBERT A. STLUKA, JR., Mayor ATTEST: City of Round Rock, Texas JOANNE LAND, City Secretary MOTION: Councilman Palmer moved to approve the resolution. Mayor Pro-tem Hairston seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer 93 OCTOBER 12, 2000 Councilwoman Gallahan Mayor Stluka Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. 10.D.3. Consider a resolution authorizing the Mayor to execute Supplemental Agreement • No.1 with Earth Tech, Inc., for a change in the scope of services on the IH-35 Turnaround Projects. Staff Resource Person: Jim Nuse,Public Works Director. This will include an additional fee of$270,880.14 bringing the contract total to $598,880.14. The City and Engineer executed a Contract for Engineering Services, on the November 13, 1997,to develop roadway construction plans, specifications, and estimates for the construction of three IH 35 frontage road turnaround structures to be relocated north and south of FM 1325..(Louis Henna Boulevard) and south of IH 35-L(Hester's Crossing)in Round Rock. It has become necessary to amend the contract to provide for a change in the scope of services to: 1. Revise FM 1325 turnaround bridge layouts to match changes made in the design of SH 45 by TTA. 2. Evaluate construction sequence and alignment to reconstruct Hesters Crossing structure. • 3. Revise bridge layout and redesign the Hesters Crossing turnaround structure to allow for TxDot's fixture construction of IH 35. 4. Revise right-of-data for Parcel 1 and Parcel 3 necessitated by the realignment of Hesters Crossing. 5. Separate the project documents into two separate contracts bid proposals and plans 6. Design the reconstruction of the east and west frontage roads at Hesters Crossing. 7. Design 5 traffic signals not included in original contract. Mayor Stluka read the resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into an agreement for engineering services ("Agreement") with Earth Tech Environment & Infrastructure, Inc. for the IH-35 turnaround projects, and WHEREAS, Earth Tech, Inc. has submitted Supplemental Agreement No. 1 for a change • in the scope of services, and WHEREAS, the City Council desires to enter into said Supplemental Agreement No. 1 with Earth Tech Environment&Infrastructure, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Agreement No. 1 with Earth Tech Environment & Infrastructure, Inc. for a change in the scope of services. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting J g P P g was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act Chapter 551 Texas Government Code as amended and the Act. p g p .94 OCTOBER 12, 2000 RESOLVED this 12th day of October, 2000. ROBERT A. STLUKA, JR., Mayor ATTEST: City of Round Rock, Texas JOANNE LAND, City Secretary MOTION: Councilwoman Pitt moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Mayor Stluka Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. 10.E.3. Consider a resolution authorizing the closing.of a portion of Harrell Parkway from 5:00 a.m. to 5:00 p.m. on October 21, 2000 for the Outlaw Trail 100 Bicycle Tour. Staff Resource Person: Sharon Prete,Parks and Recreation Director. This is the 130'year-for the Outlaw Trail 100. It is anticipated that between 600 to 700 bicycle riders will participate. • Mayor Stluka read the resolution. RESOLUTION NO. WHEREAS, the Parks and Recreation Department of the City of Round Rock has requested that a portion of Harrell Parkway as depicted on the attached map be closed from 5:00 o'clock a.m. until 5:00 o'clock p.m. on October 21, 2000 for the Outlaw Trail 100, and WHEREAS, the Council wishes to grant such request,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That a portion of Harrell Parkway as depicted on the attached map be closed from 5:00 o'clock a.m. until 5:00 o'clock p.m. on October 21, 2000 for the Outlaw Trail 100. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 12th day of October,2000. ROBERT A. STLUKA, JR.,Mayor • ATTEST: City of Round Rock, Texas JOANNE LAND, City Secretary MOTION: Councilwoman Pitt moved to approve the resolution. Mayor Pro-tem Hairston seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt 95 OCTOBER 12,2000 Councilman Palmer Councilwoman Gallahan Mayor Stluka Noes: None Absent: Councilman Joseph ACTION: The motion carried unanimously. 10.F.1 was addressed after Executive Session. • APPOINTMENTS: None CITY MANAGER'S REPORT: Bob Bennett noted that the blue sheets,which contains information regarding the item on the agenda,has a new format as requested by the Council. Mr. Bennett also informed the Council that he would not be at the next council meeting scheduled for October 26, 2000,because he will be on vacation. COUNCIL COMMENTS: None EXECUTIVE SESSION: 14.A. Executive Session as authorized by §551.071 Government Code,related to pending or contemplated litigation, to wit: Participation in the City of Denton vs. Texas Utilities Company and Lone Star Gas Company lawsuit seekingdelinquent franchise fees. • The Council recessed into Executive Session at 10:10 p.m. and adjourned back into regular session at 10:43 p.m. ACTION RELATIVE TO EXECUTIVE SESSION: 15.A. Consider discussion and/or action related to pending or contemplated litigation, to wit: Participation in the City of Denton vs. Texas Utilities Company and Lone Star Gas Company lawsuit seekingdelinquent franchise fees. RESOLUTION: 10.F.1. Consider a resolution authoringttv of Round Rock's participation in the City of Denton vs. Texas Utilities Company and Lone Star Gas Company lawsuit seekingdelinquent franchise fees. Staff Resources Person: Bob Bennett, City Manager. A consolidated action by numerous cities in TXU's service area is being brought for recovery if delinquent franchise fees, such delinquency from TXU excluding certain types of revenues from its calculations of gross receipts/revenues. This resolution to join the action would bind the City of Round Rock to contribute $0.50 for each resident based on the 1990 census, with one-half of that amount payable by October 31, 2000 and the remaining one-half to be payable upon future assessment. i•T `aY OCTOBER 12,2000 Mayor Stluka read the resolution. RESOLUTION NO. A RESOLUTION AUTHORIZING THE PARTICIPATION OF THE CITY OF ROUND ROCK, TEXAS IN THE CAUSE OF ACTION STYLED THE CITY OF DENTON, TEXAS V. TEXAS UTILITIES COMPANY"AND LONE STAR GAS COMPANY OR SUCH OTHER CAUSES OF ACTION AS THE"STEERING COMMITTEE OF CITIES PARTICIPATING IN THE TXU FRANCHISE LITIGATION" MAY DETERMINE SEEKING DELINQUENT • FRANCHISE FEES FROM TXU, LONE STAR GAS AND OTHER ENTITIES ASSOCIATED WITH TXU; AUTHORIZING THE EXPENDITURE OF FUNDS FOR ATTORNEY AND EXPERT WITNESS FEES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on March 30, 2000 the 269th District Court awarded actual damages to the Cities of Wharton, Galveston and Pasadena of $3.4 million and on April 4, 2000 punitive damages of $30 million against Houston Lighting & Power Co. (HL&P) for underpaying franchise fees by excluding revenues from the gross receipts upon which such fees are derived; and WHEREAS, on December 12, 1999 an audit on behalf of the City of Denton estimated TXU Electric and Lone Star Gas owed delinquent franchise fees in excess of$1 million based on findings that revenues similar to those at issue in the HL&P case were excluded from the calculation of gross receipts/revenues; and WHEREAS, the law firms of Strasburger & Price, L.L.P. and Bucek & Frank, L.L.P. have filed suit against TXU and Lone Star Gas on behalf of the City of Denton in the 393rd District Court in Denton County for delinquent franchise fees; and WHEREAS, a consolidated action by cities in the TXU service area seeking delinquent franchise fees will reduce duplication of effort and the attendant legal, expert and court costs; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK, TEXAS.;" SECTION 1. That the City of Round Rock, Texas agrees to participate with other similarly situated Texas cities in the TU/LONE STAR GAS system and join the City of Denton • in pursuing causes of action against Texas Utilities Company, Lone Star Gas Company and other entities associated with TXU to collect delinquent franchise fees. SECTION 2. That the City of Round Rock, Texas agrees to contribute $0.50 for each individual residing within its corporate limits based on the 1990 U.S. Census (except for such portion of its population that may not be residing within the TU/Lone Star Gas service area) or the sum of$2,000.00, whichever is more, to underwrite the cost of legal and expert witness fees and related costs to be expended on behalf of the cities in this matter, with $0.25 [or$1,000.00 if applicable] being due on or before October 31, 2000, and the remaining $0.25 [or $1,000.00 if applicable] being due and payable on the date the "Steering Committee of Cities Participating in the TXU Franchise Litigation" authorizes such assessment. SECTION 3. That Robert L. Bennett, Jr., City Manager of the City of Round Rock, Texas, or his designee, shall be the City's primary contact and liaison in this matter and such individual shall be eligible to serve on the "Steering Committee of Cities Participating in the TXU Franchise Litigation" if he is elected by the cities participating in this litigation. Notices to the City should be addressed as follows: City Manager Robert L. Bennett, Jr. 221 East Main Street Round Rock, Texas 78664 Telephone (512)218-5400 Fax (512)218-7097 • SECTION 4. That the liaison named above is authorized to take those steps reasonable and necessary to comply with the intent of this resolution. SECTION 5. That this resolution shall take effect immediately from and after its passage. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code; as amended, and the Act. RESOLVED this 12th day of October, 2000. OCTOBER 12, 2000 ROBERT A. STLUKA, JR.,Mayor .City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Palmer moved to direct the City Attorney to proceed as idiscussed in Executive Session. Mayor Pro-tem Hairston seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Mayor Stluka Noes: Councilwoman Gallahan Absent: Councilman Joseph ACTION: The motion carriediq ADJOURNMENT: There being no further business, the meeting adjourned at 10:45 p.m. Re ectfully Submitte , J anne Land,Assistant City Manager/ • City Secretary =9 OCTOBER 13,2000 The October 13, 2000 Special Called Meeting of the City Council and Planning and Zoning Commission was held in Room A of the Robert G. and Helen Griffith Library located at 216 East Main Street. Mayor Robert Stluka called the meeting to order at 11:05 a.m. Present along with Mayor Stluka were Council members Earl Palmer and Carrie Pitt. Mayor Pro-tem Earl Hairston joined the group later on the tour. Planning and Zoning Commission members present were Al Kosik, Peter Drapes, Sandy Arnold, Russ Boles, Jim Cotton,Frank Del Castillo,Brad Ellis,Ray Eufracio, and Brian Lott. Staff included Joe Vining, Director of Planning and Community Development, Amelia Sondgeroth, Principal Planner, Alysha Girard, Engineer Assistant, and Sharon Prete, Director of Parks and Recreation. Joe Vining explained that the purpose of the bus tour was to look at the design of several subdivisions. He pointed out and explained various design techniques. He also said that the bus tour would include some two family developments that were almost all owner occupied. Councilwoman Pitt asked if they would be able to see the plats on paper that they saw on the bus tour. • Chairman Kosik stated that the Planning and Zoning Commission's concerns were being able to legislate quality for all economic groups through the Subdivision Ordinance. Councilwoman Pitt said that quality was not always found in a 6500 square foot SF-2 zoned lot. Joe Vining said that quality could be found in both large and small lots. He then introduced the consultants that were working with staff. Lee Einsweiller and Jim Duncan of Duncan and Associates, and Bob Patterson,UT Planning Professor. WORK SESSION: 3.A. Leave on bus tour of the followiniz subdivisions— 11:30 A.M. The bus departed at 11:30 a.m. 3.A.1. Jester Farms - Sunrise Road and Bowman Road,Round Rock • Typical collector street was 40 ft. pavement and 60 ft. right-of-way • Key element included a single-loaded street along the park • The lots facing the park are larger lots 99 OCTOBER 13,2000 Duplex lots -David Curry Loop Councilwoman Pitt mentioned that a noticeable element was that it was not a large proj ect. Jim Duncan from Duncan and Associates asked the question how do you define quality in your community? How far can you go and do you want to go? If you require 100%masonry, • then this is an affordability issue. Mayor Stluka mentioned that density does not equate to bad product. Neighborhoods might protest this but they are not looking at quality. Chairman Kosik wants to keep the flexibility that we've had in Round Rock. He doesn't want to rule that out by making ordinances too tight. Jim Duncan mentioned that there is a trend to reduce the size of the street pavement. Alysha Girard responded that one of the main reasons for wider streets was to have adequate parking areas and sufficient room for fire trucks. 3.A.2. Georgetown Villaize- Shell Road off Williams Drive, Goer etg own Lee Einsweiller mentioned some of the elements that are seen in this development are • typical traditional neighborhood design elements such as narrower streets, street trees, alleys, porches, detached garages,pocket parks, and open space facing the homes. Joe Vining noted that the collector has 36'pavement; and some of the houses are setback as little as 15 feet. Sharon Prete thought it was a wonderful idea to have the park exposed. And thought the pocket parks are fine if maintained by HOA. Jim Duncan commented that some of these elements can be produced by your zoning ordinance and some by your subdivision ordinance. Planning Commissioner Boles would like to have more controls over development. 3.A.3. Wood Glen-FM 3406, Round Rock Joe Vining explained that there are basically two different types of products represented • in the subdivision—a large lot and a smaller lot. Commissioner Drapes asked what role P&Z can play? Councilwoman Pitt and Chairman Kosik agreed that you have better affordability when there is a mix of BP. Jim Duncan stated that many times staff can be given the flexibility to adjust setbacks to save trees. 1611 C OCTOBER 13,2000 Bob Patterson mentioned that pedestrian connectivity is very important in subdivisions. You can require pedestrian connectivity and fire response time is affected by connectivity. Entrance signs make you feel like you are entering a different subdivision or section. Pedestrian connectivity makes it a Subdivision Ordinance requirement. 3.A.4. Hyde Park-Avenue F,Austin • Jim Duncan pointed out a Walgreen's with a build-to-line. 3.A.5. Central Market PUD - 38'Street and Lamar Street, Austin , Bus entered at Heart Hospital park area. The boulevard is designed with traffic calming measures. Amelia Sondgeroth mentioned that the PUD is a transmixed-use development with multi- family, commercial, and office development. 3.A.6. Tonkawa Trail Duplexes - Tonkawa Trail, Austin • Duplexes mixed in with single-family development • Garage doors have different setbacks and are not prominent features. 3.A.7. 35"' Street Homes- 35" Street, Austin • Nice town homes in a small space. • 3.A.8. Lakewood PUD -Loop 360,Austin • PUD approved in the 1970's. • Multi-family, small and large lots with commercial in front. • Common open space and parking areas. • Access easements owned and maintained by HOA. How does Round Rock achieve all this? • Utilize all the planning tools available. • Develop design guidelines through area plans. For example the Palm Valley Plan. Problems arise when you try to stop or control bad but do nothing to promote good. • Show the developers what you want,not what you don't. • Provide incentives, such as tax abatements to help finance upkeep. City cost sharing helped develop Central Market PUD. • Parkland dedication - Sharon Prete said it depended on where the development was if they required money in lieu of land dedication. If a developer dedicates OCTOBER 13,2000 land ahead of time, then less land may be required. It also depends on whether or not quality amenities were included and proximity to other parks in need of repair. Jim Duncan pointed out the Chuy's sign on US 183 and said that it did not meet anyone's sign requirements, but since it was more creative than typical back lit signs, the City of Austin allowed it through an alternative sign program. • Mayor Stluka relayed his appreciation for the chance that the Council and Planning and Zoning Commission can meet to look at the big picture and at the particulars. The City needed another way to address the cookie cutter SF-2 development. Develop tools to address, perhaps through PUD process. Think about what you saw today bring ideas to next week's meeting. Chairman Kosik relayed his appreciation for the chance to meet with Council and to reach a consensus about where they would like to see the City go. The Council and Commissioners also discussed different cities where Planning and Zoning and City Council are not on the same page. Chairman Kosik also said that it was easier if cities had a General Plan like Round Rock does so that every project is dealt with in the same way. • ADJOURNMENT: There being no further business,the meeting adjourned at 2:55 p.m. Respectfully submitted, geahW. Murphy Planner Technician • 1 ,o 2 OCTOBER 20,2000 The October 20, 2000 Special Called Meeting of the City Council and Planning and Zoning Commission was held in Room A of the Robert G. and Helen Griffith Library located at 216 East Main Street. The meeting was called to order at 11:00 a.m. Present were Mayor Robert Stluka,Mayor Pro-tem Earl Hairston, Council members Tom Nielson, Carrie Pitt,Earl Palmer,Isabel Gallahan, and Jimmy Joseph. Planning and Zoning Commission members Al Kosik,Peter Drapes, Sandy Arnold,Russ • Boles, Jim Cotton,Frank Del Castillo, and Brad Ellis. Staff included Joe Vining,Director of Planning and Community Development,Amelia Sondgeroth,Principal Planner, Alysha Girard, Engineer Assistant, Jim Nuse,Public Works Director, Tom Word, Traffic Engineer, and Sharon Prete,Director of Parks and Recreation. WORK SESSION 3.A.1 Consider a presentation regarding community character in the development of single-family neighborhoods. Bob Patterson listed traits that would make either a positive or negative development. These traits included shared parks, elevated entryways, open space, housing products,porches, quality craftsmanship, children accommodations, detention and retention features, central green,usable PUE's, traffic circles, smaller streets, dispersion of • traffic,water features,park frontage, and diversity of housing types. Some subdivision accommodates housing needs for the entire life cycle. Mr. Patterson showed slides of subdivisions from around the country and asked the City Council and Planning and Zoning Commission to make comments about what they liked and disliked. They liked sidewalks,trees, houses facing open space, staggered setbacks, elevated entryways, and rear access to houses. They didn't like garages as the main feature of the house,bad signage, and utilities in the front yard. 3.A.2. Consider discussion regarding what constitutes quality in a single-family neighborhood. The Council and Commission broke into three groups to discuss positive and . negative aspects of three subdivisions visited during the bus tour on October 13, 2000. The three subdivisions included Georgetown Village in Georgetown, Wood Glen in Round Rock, and the Lakewood PUD in Austin. Each group rotated from subdivision to subdivision and were given the opportunity to list comments concerning each subdivision. They listed their positive and negative comments on index cards. The group then reconvened to discuss the lists. Bob Patterson and Lee Einsweiller createda condensed list of all the comments and asked the Council and Commissioners to vote on five positive and negative issues they felt were most important. Results of the vote are as follows: 103 OCTOBER 20,2000 Positive 1 - alleys with eyes 2 - subdivision connectivity 2 -properly managed HOA 0 -Village Green • 7 -mixed housing types and sizes within subdivision 3 -non-uniform setbacks by section and streets 3 - attractive landscaping entry and medians 7 -traffic calming designs/traffic circles 0 -pocket parks 4 -pedestrian friendly neighborhood 2 -under ground or hidden utilities 0 -utilities in alleys 0 - disclosure 1 -neighborhood with common theme that integrates well 0 -unique signs and lighting 4 -mixed housing type size through out community 2 -roll curbs 0 -better planned PUD's • 0 - single loaded streets on parks 1 - street scale relative to lot size 1 -natural drainage areas 4 - fencing materials 3 - architectural material minimums 0 - service drives/rear entry garage 1 - low maintenance 30-50 year product 5 - flexibility on zoning and subdivisions for tree preservation 0 -parking for visitors-extra 2 - trail systems 1 - off street parking 0 -real porches/elevated entry features 1 - space between curb and sidewalk 0 -trees/shade on sidewalk 2 - landscaping with fences above minor collector • 0 - improved street names 1 - long term quality for subdivisions 0 - shielded lighting/light pollution 2 - appropriate land use transition 1 - small lots associated with green space 10 4 OCTOBER 20,2000 Negative 8 - lack of quality on open space/park land 2 -HOA Common Area 2 - channeling on streets and alleys 3 -no private streets 6 -too much financial responsibilities given to HOAs • 3 - leapfrog subdivision 2 - long streetsiblock length 4 - canyon effect of houses on street straight line scale/massing 1 - corner lot treatment fence/setback 3 - lack of tree survey for lots 3 - location of cluster mailboxes/development loop through cover, etc. 0 - cul-de-sac 3 - sterile Open Space 6 -poor school sites/access 0 - street width too small 2 - street width too big 3 - garage door as predominant architectural feature 1 -park parking inadequate 3 - only one entrance into a subdivision 3 - lack of an affordable housing development • 1 - SF-2 Zoning 1 - lack of irrigation in common areas 1 - alleys 0 -privacy fence on parks/road 1 - lack of diversity on design materials ADJOURNMENT: There being no further business, the meeting adjourned at 3:25 p.m. Respectfully submitted, eah W. Murphy Planner Technician • 10 5. OCTOBER 26, 2000 The Round Rock City Council met in Work Session and Regular Session on October 26, 2000 in the City Council Chamber, 221 E. Main Street. CALL WORK SESSION TO ORDER- 6:00 P.M. ROLL CALL: Those members present were Mayor Robert A. Stluka, Jr., Councilman • Tom Nielson, Councilwoman Carrie Pitt, Councilman Earl Palmer, Councilwoman Isabel Gallahan and Councilman Jimmy Joseph. Mayor Pro-tem Earl M. Hairston arrived during item 3.A.1. Also present were Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. WORK SESSION: 3.A.1. Consider a presentation regarding the Municipal Office Campus Master Plan and first building design. Tim Jenkins, Programs Manager,noted that the footprint for the Municipal Office Campus (MOC)has reached consensus among the design team. Mr. Jenkins outlined the Plan and Design status for the MOC. • The district and traffic infrastructure plan has been completed. • • The site demolition clearance will begin in November. • The building and parking footprint has been defined. • They will be starting the initial design features of the first building on Bagdad Street and Brown Street. • Citizen participation will continue with an Open House on November Pat the Library. • The multimedia outreach will continue • The Master Plan will be completed in December,which is one month ahead of the timeline. ` )The property.will-be cleared by the end of December. r I • Will have the building design for the first building in December. • • The construction documents for the first building and parking lot will be bid in January • Continue with Open Houses for update to citizens. John Moman of Carter&Burgess outlined the citizen participation efforts that have been accomplished. Mack Ragsdale of Architecture Plus outlined the conceptual plan. OCTOBER 26,2000 Tim Bargainer of Hall&Bargainer outlined the streetscaping and landscaping of the campus. Councilwoman Pitt asked that pedestrian connectivity be considered from the current City office location to the new location. In response to Mayor Pro-tem Hairston's question the City Hall and Annex will have the capability to add additional floors. 3.A.2. Consider a presentation regarding the Traffic Calming_Plan. Tom Word, Traffic Engineer,noted that problems with vehicles speeding in Round Rock neighborhoods continue to be a concern for our community. Mr. Word outlined a draft of a program,which would include elements of education, enforcement, and street modifications to address the problem,Mr. Word said that what staff is proposing "is only a draft and by no means a recommended policy."This proposal represents what staff feels is the best direction that should be taken but it is only a draft. Staff's definition of traffic calming is as follows: Traffic calming is a structured program involving education, enforcement and engineering to reduce the speed and or volume of traffic to acceptable levels on our neighborhood streets in Round Rock. Mr. Word outlined the followingp resentation. • Why Consider Traffic Calming? • Reduce occurrence of excessive speeding • Reduce cut through traffic • Reduce truck traffic • Reduce accidents • Provide a safer environment for pedestrians and children • Reduce noise,vibration, and air pollution. Approach—The 3E's Solutions • Education • Enforcement • • Engineering • The focus will be area-wide instead of spot solution approach The following is a draft proposal of policies regarding engineering solutions. - Eli ig bility Requirements • The street must be a local or minor collector street. OCTOBER 26,2000 • The street must not be designated as a Primary Emergency Service Response Route. • The street must not provide for more than one moving traffic lane in each direction. • The street must not have a speed limit greater than 30 mph. • The measured 85h percentile speed must exceed the posted prima facia speed limit by 3 miles per hour or more in a 24 hour study period or there must be five or more reported • speed related accidents during the last 36 month period. • The street must have a 2-way traffic volume greater than 250 vehicles per day and not more than 5,000 vehicles per day to be eligible for the program. • Any traffic-calming request,which escalates, to the engineering stage will require a demonstration of support within a directly affected neighborhood. • 75% of the residents living on the street on which the devises are to be installed must concur. • 60% of residents living within 2 blocks of the installation must also concur in the traffic calming installation. Mr. Word noted that these criteria would need further discussion between staff and Council. He also showed the following devises that can be used to calm traffic. • Speed bumps • Traffic circles • • Curb extensions • Semi-diverter Other issues regarding the traffic calming are: • Funding • Citizen participation for input Mr. Word concluded that a public hearing will be held on December 14'concerning this proposal. 3.B.1 Consider a presentation concerning an Agreement for Consulting Services with James Duncan and Associates for recommendations for the revision and update of the zoning ordinance. • Joe Vining,Planning Director,noted that James Duncan and Associates is an award- winning planning and growth management-consulting firm that specializes in land development regulations. Duncan Associates has successfully revised and updated land development codes for over 75 communities in 26 states. The Consultant will begin services promptly after receipt of an executed copy of the agreement. The projected completion and adoption date of the revised Zoning Ordinance is August 2001. The contract amount for this service is $74,620. OCTOBER 26, 2000 Mr. Duncan briefly outlined his and the company's background and experience. He outlined the following scope of work and expenses: • Background and Reconnaissance $4,560 - Data Gathering - Document Review • - Organizational Meeting - Zoning Advisory Committee - Stakeholder Interviews and Public Meeting - Field Survey • Issue Identification and Policy Direction $13,120 - Document Review - Issue Identification Memorandum - Advisory Committee Meeting - Workshop Presentation to City • Organization and Format $4,060 - Annotated Outline • Advisory Committee Meeting • Initial Draft of Zoning Ordinance $27,800 - Drafting - Administrative and Procedural Provisions - Districts and Uses Provisions - Remaining Substantive Provisions - Staff Review - Advisory Committee Review - Public Review Draft • Public Review $12,880 • - Public Workshop - Planning and Zoning Commission Hearings • City Council Adoption $8,240 - Public Hearing Draft - Public Hearings 10. 9 OCTOBER 26,2000 • Post-Adoption Revisions $3,240 At the conclusion of the public hearings and adoption of the ordinance,the Consultant will prepare and deliver the final Zoning Ordinance document, complete with changes approved by the City Council during the public hearing process. Agreement Total $74,620 Mr. Vining outlined the Zoning Ordinance revision Public Outreach Activities Schedule and recommended structure of the Zoning Advisory Committee that will be appointed by the City Council. Mayor Stluka noted that due to the time the presentations were not addressed in the Work Session will be addressed during the regular session. CALL REGULAR SESSION TO ORDER- 7:00 P.M. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Robert A. Stluka, Jr.,Mayor Pro-tem Earl M. Hairston, Councilman Tom Nielson, Councilwoman Carrie Pitt, Councilman Earl • Palmer, Councilwoman Isabel Gallahan and Councilman Jimmy Joseph. Also present were Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session September 28, 2000 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. • CITIZENS COMMUNICATIONS: Jim Nuse,Public Works Director,briefly explained that Central Round Rock has been p experiencing "brown water conditions. He noted that the problem has been isolated to Well No. p g 7,which has been placed off-line until it has been verified that manganese is the cause of the problem. Mr.Nuse concluded that Well No. 7 will not be placed back on-line until the problem is resolved. 110 OCTOBER 26, 2000 Rick Atkins, Recreation Supervisor, introduced Jim Fahy the new 2000 Senior Spelling Bee Champion. He added Mr. Fahy spelled 26 words before winning. Mr. Fahy noted that he reached the State Level of the Spelling Bee Championship and brought the Gold back to Round Rock. He noted that the winning word was bivouac. The Council congratulated Mr. Fahy. • Randy Trevathan, 601 Cambridge, expressed his concern on the proposed location of a stop sign on Gattis School Road at Oxford Drive. He offered reasons why this location for a stop sign is not an ideal place due to the terrain of Gattis School Road. Mr. Trevathan asked the Council to consider placing a stop sign on Gattis School Road at Dixie, Magnolia or Surrey for the safety of those driving on Gattis School Road and to allow the residents a safe exit out of the Kensington Place neighborhood. Reverend Richard C. Mercer, 900 S. Mandell, asked the Council if the plans for sidewalk improvements on Bellview,Nash and Mandell can be altered by placing the proposed sidewalks on the west side of Mandell rather than the east side of Mandell for the safety of the children that will be using those sidewalks. PROCLAMATIONS: • 9.A. Consider a proclamation recognizing all veterans on November 9, 2000 at Chisholm Trail Middle School in observance of Veteran's Day. Mayor Stluka read the appropriate proclamation and presented it to Rufus Honeycutt. 9.B. Consider a proclamation proclaiming October 28, 2000 as Junior Civitan Day. Mayor Stluka read the appropriate proclamation and presented it to Arthur Bryan and members of the Junior Civitan Club. PRESENTATIONS: 10.A. Continuation of presentations not addressed during the Work Session. 3.C.1. Consider a presentation concerning a market—based compensation study. Teresa Bledsoe, Human Resources Director, noted that this study will be the second • update of the City's compensation system by the firm of Watson Wyatt Worldwide. She added that the City continues to be committed to maintaining a Pay and Classification Plan that is internally equitable and externally competitive with business in our community, cities, and other competing markets. She introduced Sarah Hutchinson of Watson Wyatt who made the following presentation. 111 OCTOBER 26, 2000 Compensation Work that was conducted for the Citv • 1997 - Complete market-based system developed and implemented • 1998—Performance management system designed and implemented • 1999—Scheduled market update conducted and market adjustments implemented • 1997 Major Project Steps • Compensation philosophy development • Market pricing process • Internal job evaluation process • Salary structure development • Overlay of employee salaries on recommended salary structure • Market adjustments • Commitment.to regular market updates 1997 Compensation Philosophy • New market definition • Desired position • - "Average to average" - Based on new market • Role of management • Reinforcement of performance orientation 1997 Marketplace Definition Employee Group Geographic Competition Senior Leadership (Dept National Cities with populations Heads, Asst. City Manager, of 50 - 75K City Manager Senior Management National for some areas Cities with populations generally statewide or regional of 50 - 75K Private Industry Middle Management and Regional and Local Cities with populations • Professional of 50 - 75K Private Industry Nonexempt Local Other cities Private industry Police and Fire(Sworn Regional/Statewide Other cities positions) 2001 Compensation Project • Scheduled market update(every two years) OCTOBER 26,2000 • Compensation philosophy issues - Is the 1997 philosophy still applicable considering the City's growth and changes? - Is the market definition still applicable or does it require modifications? • Implementation and costing • Communications Philosophy • • Determine whether current philosophy is still applicable - Interviews with Department Directors - Employee focus groups - Facilitated decision-making process with City Management • Develop modifications to current philosophy as needed Market Update: Analysis Steps • Update market data in database • Compare new data to existing salary structure - Does the structure need to be adjusted upward and, if so, how much? - Do any specific jobs need to be moved up or down in the structure to reflect changes in the market? • • Determine the impact on employee salaries Communications • Work with City to develop compensation communication strategy - Identification of key audiences and information to be communicated - Media - Time frame - Responsibility • Conduct meetings for all employees Timeline • Project to begin immediately • • Completion of analysis and development of recommendations within four months • Implementation may require multiple steps 3.C.2. Consider a presentation on the City of Round Rock Employee Health Plan. Teresa Bledsoe, Human Resources Director noted that the City's self-insured medical, dental and vision plan is a Preferred Provider Organization plan(PPO) and has three principal 11. 3 OCTOBER 26,2000 components: a health care provider(St. David's Health Network and Round Rock Hospital), claims administration and stop loss reinsurance. The health care provider network provides health care to our employees and their covered dependents at negotiated discounts. A claims administrator is hired by the City to assist in plan design,negotiations with the provider network and payment of claims in accordance with the plan design. Reinsurance is purchased by the City to provide a safety net against catastrophic claims. Because the City partially self-insures this plan, the City is responsible for a certain level of claims costs. The reinsurance is responsible for covering claims costs above those covered by the City. The term of the Plan is December 1, 2000 to November 30, 2001. David Kautz,Finance Director,noted that the City has had a high utilization of the health insurance and the cost is going up. He outlined the financial design and limitation of liability of the Plan. The approximate cost for 460 employees for the 3rd party administrator agreement is approximately $92,000. The reinsurance premium is approximately $424,000 and the City has a liability cost of$1,948,000 for.claims. The total liability of the Plan is $2.5 million. The total claim liability has increase 64% over the prior year. Since the Plan is being utilized heavily then • it is meeting the needs of the employees and their dependents. Mr. Kautz introduced Keith Carmichael the agent who assisted the City with the Health Plan. Mr. Carmichael briefly gave a positive opinion of the City's Health Plan. He said that the Plan is working very well over a long period of time and it has also been fined tuned to benefit the employees. 3.D.1. Consider a presentation to Council regarding Operation Clean Sweep., Police Chief Paul Conner noted that Operation Clean Sweep is a cooperative effort between the Police Department and Code Enforcement to step up enforcement of junked vehicle and code violations during the month of November. Citizens will be informed of the operation and possible alternatives for dealing with violations through a media campaign. • Captain Tim Ryle made the following presentation. Among the City's Strategic Goals is: "Round Rock will strengthen policies and programs that preserve neighborhood integrity. Round Rock will establish and adhere to strong development standards to reduce future maintenance costs."The City of Round Rock currently has up to 500 outstanding code enforcement and vehicle abatement cases. That means there are as many as 500 locations in Round Rock that can be cleaned up and beautified. The intent of the program is to perform a"clean sweep"of the City 114 OCTOBER 26,2000 before the holidays begin. Citizens will be informed of the program and of the alternatives available for addressing code violations through local media. Those living near the violations will see their quality of life enhanced and property values protected as the law is enforced. These kinds of violations, if left unchecked, often precipitate an increase in crime. A goal of the program is voluntary compliance. The Council encouraged staff to use all means to inform the citizens of this program. 3 E 1 Consider a presentation by members of the former Sam Bass Historical Commission. Dale Ricklefs, Library Director made the staff presentation. She noted that the Council approved Ordinance No. 507 on October 13, 1977,which created the Sam Bass Historical Commission that would terminate December 1978. On July 8, 1978 the 100 'anniversary of the shoot out was enacted. The Commission created a replica of a pistol that was reportedly used by Sam Bass to raise funds for Historic preservation. The Library is now at a stage in its development to offer a secure display area for the replica of the pistol that was reportedly used by Sam Bass, as well provide space for the original footstone marking Sam Bass's grave. Carlos Higgins and Bill Todd remaining members of the Sam Bass Historical • Commission presented the gun to Mayor Stluka. PUBLIC HEARINGS: None ORDINANCES: 12.A.1. Consider an ordinance amending the 2000-2001 CDBG Program Budget. (First Reading) Mona Ryan made the staff presentation. The Department of Housing and Urban Development(HUD)requires that any unexpended program administration funds be reallocated to other activities in the same program year. On October 9, 2000, the Community Development Advisory Commission recommended that these funds be split between Program 2, Economic Opportunities, specifically the Microenterprise Assistance Center($9,446.93), and Program 3, the Home Ownership Assistance Program($10,000.00). Projected program income in the amount of$3,600 is being added to Economic Opportunities. Ms. Ryan outlined the following CDBG Fund#790 Proposed 2000-2001 Proposed Budget: 98-99 99-00 99-00 00-01 Actual Revised Estimate Proposed Budget Budget Actual Budget x. 15 OCTOBER 26,2000 Beginning Unreserved Fund Balance 10/l/00 $0 $0 $0 $0 REVENUES: CDBG - 410,000 413,000 246,553 599,447 Program Income 1,300 1,300 3,600 Total Revenues 410,000 414,300 247,853 603,047 EXPENDITURES: • 2000 Program Grant Funding Project 1:Neighborhood Enhancements 240,000 135,400 0 135,400 Project 2: Economic Opportunities(a) 50,000 76,300 64,959 20,788 Project 3: Home Ownership Assistance 60 000 120 000 119 741 10,259 J p , Project 4: Program Administration 60,000 82,600 63,153 0 Subtotal 1999 Program Grant Expenditures 410,000 414,300 247,853 166,447 2001 Program Grant Funding Project 1:Neighborhood Enhancements 15,000 Project 2: Economic Opportunities 78,600 Project 3: Home Ownership Assistance 197,000 Project 4: Program Administration 81,050 Project 5: Public Services 64,950 Subtotal 2000 Program Grant Expenditures 436,600 Total Expenditures 410,000 247,853 603,047 Operating Reserves (b) 0 0 0 • Estimated Unreserved Fund Balance 9/30/00 $0 $0 $0 (a) The 2000-2001 revised Budget reallocates $19,446.93 in remaining Program Administration grant funding. $9,446.93 will be used in Project 2 (Microenterprise Assistance Center)and $10,000 will be used in HOAP,Project 3.The remaining balance in Project 4 is being reallocated to Project 2 and Project 3 per HUD requirements. (b) Operating Reserves are established in accordance with operating reserve policies. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE 2000-2001 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM BUDGET. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. OCTOBER 26, 2000 12.13.1. Consider an ordinance adopting Amendment No. 2 to the 1999-2000 Operating Budget. (First Reading) This fiscal year-end budget amendment allocates available funds to capital projects and the operating fund balance. This is the second amendment for the 1999-2000 fiscal year. Revision Highlights: Transfer to Capital Budget(for FY 2000-2001 Operating Budget Capital Purchases) $1,450,000 Purchase Railroad Property(South of City Hall)with contingency 850,000 Memorial Park Improvements 250,000 City Hall,Public Works Building Improvements (storage, office renovation,building improvements) 520,000 Fencing Improvements in ROW 100,000 Fund Balance Deposit (Operating fund balance) 1,285,000 Total Planned Uses $4,455,000 Budget Revision No. 2 Fiscal Year 1999-2000 • 1999-2000 1999-2000 Revised Revised Budget#1 Budget#2 Variance GENERAL FUND Revenues $37,259,790 $40,944,007 $3,684,217 Expenditures (36,902,683) (40,893,900) (3,991,217) Total Change in Fund Balance $ 357,107 $ 50,107 $ 307,000 UTILITY FUND Revenues $18,710,990 $18,710,990 $ 0 Operating Expenditures (18,226,615) (18,226,615) 0 Change in Working Capital $ 484,375 $ 484,375 $ 0 Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE PROVIDING FOR AMENDMENT NO. 2 TO THE OPERATING BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL YEAR 1999-2000. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka 117 OCTOBER 26, 2000 Noes: None ACTION: The motion carried unanimously. 12.C.1. Consider an ordinance amending_Chapter 9, Section 9.503, Code of Ordinances (1995 Edition) designating a portion of Creek Bend Boulevard as a 20 mph school speed zone • from 195' south of Creek Bend Circle to 400' south of FM 3406. (Second Reading) This action will enhance safety within the boundary of this area. The first reading of the ordinance was approved on October 12, 2000. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.503, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS DESIGNATING A PORTION OF CREEK BEND BOULEVARD AS A SCHOOL SPEED ZONE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 12.C.2. Consider an ordinance designating a portion of Orion Street as a school speed zone. (First Reading) This action will enhance safety within the boundary of this area. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.503, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS DESIGNATING A PORTION OF ORION STREET AS A SCHOOL SPEED ZONE; PROVIDING FOR A SAVINGS CLAUSE • AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph 11 OCTOBER 26, 2000 Mayor Stluka Noes: None ACTION: The motion carried unanimously. 12.C.3. Consider an ordinance designating a portion of Eagles Nest Street as a school speed zone. (First Reading) This action will enhance safety within the boundary of this area. Mayor Stluka read the caption of the ordinance. • ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.503, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS DESIGNATING A PORTION OF EAGLES NEST STREET AS A SCHOOL SPEED ZONE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Mayor Pro-tem Hairston moved to adopt the ordinance. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 12.C.4. Consider an ordinance authorizing the placement of stop signs at the following street intersections: on Hillway at Twin Ridge Parkway; on Oakview at Twin Ridge Parkway; on Oakmoore at Twin Ridge Parkway; on Misty Woods at southbound Twin Ridge Parkway; on Shaded Way at northbound Twin Ridge Parkway; on southbound Twin Ridge Parkway at Misty Woods; on northbound Twin Ridge Parkway at Shaded Way; on Scenic Cove at Twin Ridge Parkway in the Oak Bluff Subdivision; on Bradmore Drive at Barrhall Drive; on Bradmore Drive at Ameswood Drive; on Cameo Drive at Barrhall Drive; on Cameo Drive at Ameswood Drive; on Denfield Drive (east and westbound) at Barrhall Drive; on Denfield Drive on Ameswood Drive; on Easton Drive at Barrhall Drive; on Easton Drive at Ameswood Drive; on Famswood Drive at Barrhall Drive; on Farnswood Drive at Ameswood Drive; on Aberdeen Drive at Bradmore Drive; on Barrhall Drive at Greenhill Drive; on Ameswood Drive at Greenhill Drive; on Ameswood Place at Greenhill Drive; on the 1900 block of Heathwood Circle at Greenhill Drive; on the 2000 block of Heathwood Circle at Greenhill Drive in the Greenhill Subdivison. (First Reading) This action will enhance safety within the boundary of this area. Mayor Stluka read the caption of the ordinance. 119 OCTOBER 26,2000 ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE FOLLOWING INTERSECTIONS AS STOP INTERSECTIONS: HILLWAY AT TWIN RIDGE PARKWAY, OAK VIEW AT TWIN RIDGE PARKWAY, OAKMOORE AT TWIN RIDGE PARKWAY, MISTY WOODS AT TWIN RIDGE PARKWAY, SHADED WAY AT TWIN RIDGE PARKWAY, TWIN RIDGE PARKWAY AT MISTY WOODS, TWIN RIDGE PARKWAY AT SHADED WAY, SCENIC COVE AT TWIN RIDGE PARKWAY, • BRADMORE DRIVE AT BARRHALL DRIVE, BRADMORE DRIVE AT AMESWOOD DRIVE, CAMEO DRIVE AT BARRHALL DRIVE, CAMEO DRIVE AT AMESWOOD DRIVE, DENFIELD DRIVE AT BARRHALL DRIVE, BARRHALL AT DENFIELD DRIVE; DENFIELD DRIVE AT AMESWOOD DRIVE, EASTON DRIVE AT BARRHALL DRIVE, EASTON DRIVE AT AMESWOOD DRIVE, FARNSWOOD DRIVE AT BARRHALL DRIVE, FARNSWOOD DRIVE AT AMESWOOD DRIVE, ABERDEEN DRIVE AT BARDMORE DRIVE, BARRHALL DRIVE AT GREENHILL DRIVE, AMESWOOD DRIVE AT GREENHILL DRIVE, AMESWOOD PLACE AT GREENHILL DRIVE, AND HEATHWOOD CIRCLE AT GREENHILL DRIVE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Mayor Pro-tem Hairston moved to adopt the ordinance. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 12.C.5. Consider an ordinance determining the public necessity for the acquisition of 0.340 acres of land for the SH-45 Project, and if necessary, authorizing the City Attorney to initiate eminent domain proceedings to acquire this needed property.(First Reading) Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL FOR THE CITY OF ROUND ROCK, DETERMINING A PUBLIC NEED AND NECESSITY FOR THE ACQUISITION OF 0.340 ACRES IN FEE SIMPLE FOR STATE HIGHWAY 45 RIGHT-OF-WAY; GIVING NOTICE OF OFFICIAL DETERMINATION TO ACQUIRE SAID PROPERTY FOR THE CREATION, CONSTRUCTION AND MAINTENANCE OF STATE HIGHWAY 45, AND ASSOCIATED PUBLIC PURPOSES; ESTABLISHING PROCEDURES FOR THE ACQUISITION OF SAID PROPERTY; AUTHORIZING THE CITY ATTORNEY TO FILE PROCEEDINGS IN EMINENT DOMAIN TO ACQUIRE THE NEEDED PROPERTY; AND PROVIDING AN EFFECTIVE DATE. MOTION: Mayor Pro-tem Hairston moved to adopt the ordinance. Councilwoman Gallahan seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer 120 OCTOBER 26,2000 Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 12.C.6. Consider an ordinance determining the public necessity for the acquisition of 0.038 acres of land for the SH-45 Project, and if necessary, authorizingthe Attorngy to initiate eminent domain proceedings to acquire this needed property(First Reading) ca Mayor Stluka read the tion of the ordinance. Y p ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL FOR THE CITY OF ROUND ROCK, DETERMINING A PUBLIC NEED AND NECESSITY FOR THE ACQUISITION OF 0.038 ACRES IN FEE SIMPLE FOR STATE HIGHWAY 45 RIGHT-OF-WAY; GIVING NOTICE OF OFFICIAL DETERMINATION TO ACQUIRE SAID PROPERTY FOR THE CREATION, CONSTRUCTION AND MAINTENANCE OF STATE HIGHWAY 45, AND ASSOCIATED PUBLIC PURPOSES; ESTABLISHING PROCEDURES FOR THE ACQUISITION OF SAID PROPERTY; AUTHORIZING THE CITY ATTORNEY TO FILE PROCEEDINGS IN EMINENT DOMAIN TO ACQUIRE THE NEEDED PROPERTY; AND PROVIDING AN EFFECTIVE DATE. MOTION: Mayor Pro-tem Hairston moved to adopt the ordinance. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 12 1 OCTOBER 26,2000 MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston • Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 12.C.7. Consider an ordinance determining the public necessity for the acquisition of 0.040 acres of land for the SH-45 Project, and if necessary, authorizingthe he City Attorney to initiate eminent domain proceedings to acquire this needed property. (First Reading) Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL FOR THE CITY OF ROUND ROCK, DETERMINING A PUBLIC NEED AND NECESSITY FOR THE ACQUISITION OF 0.040 • ACRES IN FEE SIMPLE FOR STATE HIGHWAY 45 RIGHT-OF-WAY; GIVING NOTICE OF OFFICIAL DETERMINATION TO ACQUIRE SAID PROPERTY FOR THE CREATION, CONSTRUCTION AND MAINTENANCE OF STATE HIGHWAY 45, AND ASSOCIATED PUBLIC PURPOSES; ESTABLISHING PROCEDURES FOR THE ACQUISITION OF SAID PROPERTY; AUTHORIZING THE CITY ATTORNEY TO FILE PROCEEDINGS IN EMINENT DOMAIN TO ACQUIRE THE NEEDED PROPERTY; AND PROVIDING AN EFFECTIVE DATE. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer 2. 2 OCTOBER 26;2000 Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 12.C.8. Consider an ordinance determiningthe public necessity for the acquisition of 0 005 acres of land for the SH-45 Project and if necessary authorizing the City Attorney to • initiate eminent domain proceedings to acquire this needed property. (First Reading) Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL FOR THE CITY OF ROUND ROCK, DETERMINING A PUBLIC NEED AND NECESSITY FOR THE ACQUISITION OF 0.005 ACRES IN FEE SIMPLE FOR STATE HIGHWAY 45 RIGHT-OF-WAY; GIVING NOTICE OF OFFICIAL DETERMINATION TO ACQUIRE SAID PROPERTY FOR THE CREATION, CONSTRUCTION AND MAINTENANCE OF STATE HIGHWAY 45, AND ASSOCIATED PUBLIC PURPOSES; ESTABLISHING PROCEDURES FOR THE ACQUISITION OF SAID PROPERTY; AUTHORIZING THE CITY ATTORNEY TO FILE PROCEEDINGS IN EMINENT DOMAIN TO ACQUIRE THE NEEDED PROPERTY; AND PROVIDING AN EFFECTIVE DATE. MOTION: Mayor Pro-tem Hairston moved to adopt the ordinance. Councilman Joseph seconded the motion. . VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. �n 123 OCTOBER 26,2000 12.C.9. Consider an ordinance determining the public necessity for the acquisition of 0.024 acres of land for the SH-45 Project, and if necessary, authorizingtty-Attorney to initiate eminent domain proceedings to acquire this needed property. (First Reading) Mayor Stluka read the caption of the ordinance. • ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL FOR THE CITY OF ROUND ROCK, DETERMINING A PUBLIC NEED AND NECESSITY FOR THE ACQUISITION OF 0.024 ACRES IN FEE SIMPLE FOR STATE HIGHWAY 45 RIGHT-OF-WAY; GIVING NOTICE OF OFFICIAL DETERMINATION TO ACQUIRE SAID PROPERTY FOR THE CREATION, CONSTRUCTION AND MAINTENANCE OF STATE HIGHWAY-45, AND ASSOCIATED PUBLIC PURPOSES; ESTABLISHING PROCEDURES FOR THE ACQUISITION OF SAID PROPERTY; AUTHORIZING THE CITY ATTORNEY TO FILE PROCEEDINGS IN EMINENT DOMAIN TO ACQUIRE THE NEEDED PROPERTY; AND PROVIDING AN EFFECTIVE DATE. MOTION: Mayor Pro-tem Hairston moved to adopt the ordinance. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan • Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None • ACTION: The motion carried unanimously. RESOLUTIONS: 13.A.1. Consider a resolution authorizing the closing of the cul-de-sac of Misty Woods from 3:00 o'clock n-m. until 5:00 o'clock p.m. on October 29, 2000 for the Annual Oak Bluff Homeowners Association Halloween Carnival. The Homeowners Association conducts this OCTOBER 26,2000 event annually. The only change is that this year,the association will not conduct a parade'and will only have a carnival. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the Oak Bluff Homeowners Association has requested that the cul-de-sac of • Misty Woods be closed from 3:00 o'clock p.m. until 5:00 o'clock p.m. on October 29, 2000 for the Annual Oak Bluff Homeowners Association Halloween Carnival, and WHEREAS, the Council wishes to grant such request,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the cul-de-sac of Misty Woods be closed from 3:00 o'clock p.m. until 5:00 o'clock p.m. on October 29, 2000 for the Annual Oak Bluff.Homeowners Association Halloween Carnival. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of October, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION:- Councilman Joseph moved to approve the resolution. Councilwoman Gallahan seconded the motion. i VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer' Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 13.A.2. Consider a resolution authorizing the closing of portions of Eagles Nest Street, Satellite View, and Orion Street from 4:30 o'clock p.m. until 6:00 o'clock p.m. on October 28, 2000 for the Laurel Ridge Homeowners Association Halloween Parade. The roads which will be closed are Eagles Nest from Chandler to Satellite View, Satellite View from Eagles Nest to the • Park at Orion, and Orion at Satellite View. This is a regular event conducted by the Homeowners Association. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the Laurel Ridge Homeowners Association has requested that the streets along the following parade route be closed from 4:30 o'clock p.m. until 6:00 o'clock p.m. on 12.5 OCTOBER 26, 2000 October 28, 2000 for the Laurel Ridge Homeowners Association Halloween Parade: Eagles Nest Street from Chandler Road to Satellite View, right on Satellite View, right on Orion Street to the neighborhood park at Orion Street and Satellite View, and WHEREAS, the Council wishes to grant such request,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the streets along the parade route be closed as set forth above from 4:30 o'clock p.m. until 6:00 o'clock p.m. on October 28, 2000 for the Laurel Ridge Homeowners Association Halloween Parade. The City Council hereby finds and declares that written notice of the date, hour,place and • subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of October, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Mayor Pro-tem Hairston moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan • Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 13.A.3. Consider a resolution authorizing the City Manager to make the necessarygrant application to the U.S. Department of Justice for a Local Law Enforcement Block Grant to procure equipment, technology, and other material directly related to basic law enforcement functions. This is a routine application and would provide$20,716, and it is anticipated the funds will be used for night-vision binoculars and protective helmets. The department applied for this grant whose amount is based on the number of crimes reported to the U.S. Department of Justice. Through an abbreviated online process that required completion by September 22,the Justice • Department accepted the application within days, and the Council's action determines whether the City will accept the $20,716 award. Last fiscal year, the Department received$22,821 and used the funds to purchase computers,printers and a portable multimedia projector. The equipment purchases will enhance the tactical capability of the department's SWAT team and provide helmets for uniformed police officers. If the grant is authorized, an advisory board will review the application and make non-binding recommendations regarding use of the funds. Also, 126 OCTOBER 26,2000 a public hearing regarding the proposed use of funds will be conducted before the funds are obligated. Mayor Stluka read the following-resolution. RESOLUTION NO. WHEREAS, the U.S. Department of Justice, has grant funds available to cities for various law enforcement projects, and S WHEREAS, Local Law Enforcement Block Grants ("LLEBG") are available through the Bureau of Justice Assistance's Office of Justice Programs for funds to procure equipment, technology, and other material directly related to basic law enforcement functions, and WHEREAS, the City Council wishes to make application for the LLEBG to provide financial assistance for the above-described items,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Manager is hereby authorized and directed to make the necessary application for the above-described grant. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551,Texas Government Code, as amended, and the Act. RESOLVED this 26th day of October, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Hairston seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston, Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 13.B.1. Consider a resolution authorizing the Mayor to execute an Agreement for Consulting Services with Angelou Economic Advisors, Inc. for the development of an Economic Development Strategic Plan. • Mayor Stluka noted that this is an update to the exiting plan. A clarification on the purpose of recent visits to the Commercial Broker contacts were to: • Identify major broker players in California and Texas. • Introduce Round Rock to the Broker to advise open for business; our plan in progress and what we have to offer. 127 OCTOBER 26,2000 • Get our name on the Broker list for future contacts. This was an introduction process to contact brokerages and to do nothing more than to reintroduce the City and bring the message that Round Rock is refurbishing the Economic Plan and it is open for business. • Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional consulting services to develop an Economic Development Strategic Plan, and WHEREAS, an Agreement for Consulting Services with Angelou Economic Advisors, Inc. has been prepared, and WHEREAS, the City Council desires to enter into said Agreement for Consulting Services with Angelou Economic Advisors,Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Agreement for Consulting Services with Angelou Economic Advisors, Inc. to develop an Economic Development Strategic Plan, a copy of said Agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of October, 2000. • ROBERT A. STLUKA, JR., Mayor ATTEST: City of Round Rock, Texas JOANNE LAND, City Secretary MOTION: Mayor Pro-tem Hairston moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer .Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. • 13.C.1. Consider a resolution authorizingthe e Mayor to execute an Abbreviated Standard Form of Agreement Between Owner and Architect with Hall/Bargainer, Inc. for the preparation of plans and specifications for the Chisholm Trail Crossing The contract amount is $15,000.00. The Chisholm Trail Crossing Project is a joint venture between the City and the Chamber of Commerce. The City is responsible for the purchase of the land and will develop the site. The Chamber's contribution is to raise funds to pay for the statues depicting a Chisholm Trail Cattle 128 OCTOBER 26, 2000 Drive. Construction of the site is funded through a 1998 Budget Revision- Capital Spending Plan. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain architectural services for the preparation of plans and specifications for the design of The Chisholm Trail Crossing, and • WHEREAS, Hall/Bargainer, Inc. has submitted an Abbreviated Standard Form of Agreement Between Owner and Architect("Agreement") to provide said services, and WHEREAS, the City Council desires to enter into said'Agreement with Hall/Bargainer, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Abbreviated Standard Form of Agreement Between Owner and Architect ("Agreement") with Hall/Bargainer, Inc., for architectural services for the preparation of plans and specifications for the design of The Chisholm Trail Crossing, a copy of said Agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of October, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 13.C.2. Consider a resolution authorizingthe he City Manager to issue a purchase order to Morbark, Inc. for the purchase of a heavy-duty tub grinder for brush recycling for the Parks and Recreation Department. The Brush Recycling Center will provide for the disposal and reduction • of brush generated by the City and its residents. The purpose of the tub grinder is to improve the collection, disposal, and recycling of brush within the City. This piece of equipment will cost $195,488.00 and is funded in the General Fund. Mayor Stluka read the following resolution. RESOLUTION NO. ]. 2 9' OCTOBER 26, 2000 WHEREAS, the City of Round Rock has duly advertised for bids for the purchase of a heavy duty tub grinder for brush recycling for the Parks and Recreation Department, and WHEREAS,Morbark, Inc. has submitted the lowest responsible bid, and WHEREAS, the City Council wishes to accept the bid of Morbark, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Morbark, Inc. is hereby accepted as the lowest responsible bid and the City Manager is hereby authorized and directed to issue a purchase order to Morbark, Inc. for the • purchase of a heavy duty tub grinder for brush recycling for the Parks and Recreation Department. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of October, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston • Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 13.C.3. Consider a resolution authorizing the closing of a portion Harrell Parkway from 9:00 o'clock a.m. until 11:00 o'clock a.m. on November 4, 2000 for the Juvenile Diabetes Walk. The Parks and Recreation Department requested permission to close a portion Harrell Parkway on November 4, 2000 from 9:00 AM— 11:00 AM for the Juvenile Diabetes Walk. The Juvenile Diabetes Foundation is sponsoring a charity walk from the Dell Diamond to the Old Settlers Park Pavilion. • Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the Parks and Recreation Department of the City of Round Rock has requested that a portion of Harrell Parkway from the Dell Diamond to the Pavilion be closed from 9:00 o'clock a.m. until 11:00 o'clock a.m. on November 4, 2000 for the Juvenile Diabetes Walk, and WHEREAS, the Council wishes to grant such request,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That a portion of Harrell Parkway from the Dell Diamond to the Pavilion be closed from 9:00 o'clock a.m. until 11:00 o'clock a.m. on November 4, 2000 for the Juvenile Diabetes Walk. OCTOBER 26, 2000 The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of October, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: • JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 13 D 1 Consider a resolution expressing official intent to reimburse cost of acquiring certain vehicles and equipment. In accordance with the operating budget, certain equipment is • acquired with cash and subsequently financed for three years through a tax-exempt leasing arrangement. Because of the tax-exempt nature of the financing, Internal Revenue Service regulations require the City to state its intentions before the transactions are completed. This type of financing allows the City to acquire new equipment and replace equipment and rolling stock in a timely manner as replacement criteria are met. For the current fiscal year, the equipment to be financed is scheduled at$1,215,000. Payment of principal and interest for the three-year amortization of this obligation is funded from the debt service portion of the property tax. With a three-year payback, the impact on any one operating budget is minimized. Additionally,the tax-exempt lease rates offer a very favorable cost of capital to the City. This program permits scheduled replacement of worn equipment on a revolving basis. This program • has been utilized for many years. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock, Texas (the "Issuer") is a home-rule City of the State of Texas, and 131 OCTOBER 26,2000 WHEREAS, the Issuer expects to pay expenditures in connection with acquiring certain vehicles and equipment (the "Property") prior to the issuance of obligations to finance the Property, and WHEREAS, the Issuer finds, considers, and declares that the reimbursement of the Issuer for the payment of such expenditures will be appropriate and consistent with the lawful objectives of the Issuer and, as such, chooses to declare its intention, in accordance with the provisions of Section 1.150-2 of the Treasury Regulations, to reimburse itself for such payments at such time as it issues obligations to finance the Property,Now Therefore • BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, I. That the Issuer reasonably expects to incur debt, as one or more separate series of various types of obligations, with an aggregate maximum principal amount equal to $1,215,000 for the purpose of paying the costs of the Property. II. That all costs to be reimbursed pursuant hereto will be capital expenditures. No tax- exempt obligations will be issued by the Issuer, in furtherance of this Resolution after a date which is later than 18 months after the later of(1) the date the expenditures are paid or (2) the date on which the property, with respect to which such expenditures were made, is placed in service. III. The foregoing notwithstanding, no tax-exempt obligation will be issued pursuant to this Resolution more than three years after the date any expenditure which is to be reimbursed is paid. IV. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. • RESOLVED this 26th day of October, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND,'City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None • ACTION: The motion carried unanimously. 13.E.1. Consider a resolution authorizing the Mayor to execute an Agreement for Consulting Services with James Duncan and Associates for recommendations for the revision and update of the zoning ordinance. A presentation was made on this item earlier in the meeting. The contract amount is for$74,620. Mayor Stluka read the following resolution. 132 OCTOBER 26,2000 RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional consulting services for recommendations for the revision and update of the zoning ordinance, and WHEREAS, an Agreement for Consulting Services with James Duncan and Associates, Inc. has been prepared, and WHEREAS, the City Council desires to enter into said Agreement for Consulting Services with James Duncan and Associates,Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an • Agreement for Consulting Services with James Duncan and Associates, Inc. for professional consulting services for recommendations for the revision and update of the zoning ordinance, a copy of said Agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of October, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Mayor Pro-tem Hairston moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Nielson • Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 13.F.1 Consider a resolution authorizingthe Mayor to execute an Agreement for Consulting Services with Watson Wyatt&Company for consulting services to update the employee compensation system. This will be the second update of the City's compensation system by the firm of Watson Wyatt Worldwide. The City continues to be committed to maintaining a Pay and Classification Plan that is internally equitable and externally competitive with business in our community, cities, and other competing markets. To ensure that we maintain • our ability to recruit and retain qualified employees, a market study was conducted in 1997 and a commitment was made to conduct a bi-annual market-based compensation study. The first update was conducted in 1999. Due to compelling information presented by the Police Officer's Association and the Fire Department, and to the continuing rapid changes in the job market,the 133 OCTOBER 26,2000 study that was scheduled to begin Spring, 2001 has been moved up by six months. The estimated fee is based on the proposed Project Work Step and will be$82,005.00. Ensures that the City has the most updated market information to ensure that compensation plan reflects current market trends. This would be the second update of the plan since Watson Wyatt • Worldwide completed the major study in 1997. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional consulting services to update the employee compensation system, and WHEREAS, Watson Wyatt & Company has submitted an Agreement for Consulting Services to provide said services, and WHEREAS, the City Council desires to enter into said Agreement for Consulting Services with Watson Wyatt& Company,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Agreement for Consulting Services with Watson Wyatt & Company to update the employee compensation system, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of October, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None • ACTION: The motion carried unanimously. 13.F.2. Consider a resolution authorizing the Mayor to execute an Administrative Services Agreement with HealthFirst TPA,Inc. to provide independent third-party administration of the City's self-funded health plan. This agreement with HealthFirst TPA provides for independent third-party administration of the City's self-funded health plan which includes the payment of medical, dental, and vision claims, administration of the Flexible 1 3. .4 OCTOBER 26,2000 Spending Accounts for medical and dependent care reimbursement,monthly and quarterly reports and the coordination of benefits within the plan document. The cost of this agreement is a function of the number of employees covered by the insurance plan. For 460 employees the annual cost is $91,908. This agreement provides skilled medical plan claims administration in an efficient manner. The City's self-insured medical plan has three principal components: a health • care provider(St. David's Health Network and Round Rock Hospital), claims administration (HealthFirst), stop loss reinsurance(Mega Life). Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional services to provide independent third-party administration of the City's self-funded health plan, and WHEREAS, HealthFirst TPA, Inc. has submitted an Administrative Services Agreement to provide said services, and WHEREAS, the City Council desires to enter into said Administrative Services Agreement with HealthFirst TPA,Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Administrative Services Agreement with HealthFirst TPA, Inc. to provide independent third- party administration of the City's self-funded health plan, a copy of said Agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended,-and the Act. RESOLVED this 26th day of October, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Hairston seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan • Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 13.F.3. Consider a resolution accepting the bid of Mega Life and Health Insurance Company for stop loss reinsurance. The stop loss reinsurance provides coverage for the City's health benefit plan claims payments,which exceed limits the City has chosen to self-insure. This 4 � 13 5 OCTOBER 26,2000 coverage protects the City's self-funded plan from catastrophic financial losses. The cost of this insurance is a function of the number of employees and dependent units covered. For 460 employees and 160 dependent units the cost is $423,979. Reinsurance protects the City from catastrophic financial loss. The City's self-insured medical plan has three principal components: • a health care provider(St. David's Health Network and Round Rock Hospital) claims administration(HealthFirst), stop loss reinsurance (Mega Life). Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for stop loss reinsurance, and WHEREAS, Mega Life and Health Insurance Company has submitted the lowest responsible bid, and WHEREAS, the City Council wishes to accept the bid of Mega Life and Health Insurance Company,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Mega Life and Health Insurance Company for stop loss resinsurance is hereby accepted as the lowest responsible bid. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the • Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of October, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None • ACTION: The motion carried unanimously. 13.G.1. Consider a resolution authorizingthe e Mayor to execute Change Order No. 2 to the Contract for the Lee and Summit Street Reconstruction Project with Maverick Excavations, Inc. for changes in the quantity of work to be performed or materials, equipment, or supplies to be provided. This will require an additional fee of$28,700.00 bringing the contract total to $902,960.00 for an increase of about 3%. The change order is to add a 6"wastewater line that is 136: OCTOBER 26,2000 required due to new stormwater pipe's grade,which prevents existing wastewater services to be reconnected. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract ("Contract") with Maverick Excavations,Inc. for the Lee and Summit Street Reconstruction Project, and WHEREAS, the Council has determined that it is necessary to make changes quantity of work to be performed or materials, equipment, or supplies to be provided, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 2, and WHEREAS, the Council has determined that this Change Order No. 2 will not result in an increase of the original contract price by more than 25 percent,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 2 to the Contract with Maverick Excavations, Inc. for the Lee and Summit Street Reconstruction Project. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of October, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: • JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 13.G.2. Consider a resolution authorizing the Mayor to execute a contract, subject to the negotiation and final approval by the Cil_ Manager and City Attorney,with Keystone • Construction, Inc. for the Lake View Cove Street and Drainage Project. A total of three bids were opened on October 3, 2000 and Keystone Construction was the low bidder in the amount of $85,954.00: Martinez, Wright and Mendez, engineers for the project,have reviewed the bid tabulations and recommended approval. The contract is to replace an existing 4"water line with a 6"water line, adding a sidewalk along.the south right-of-way and re-paving the road. The 137 OCTOBER 26,2000 purpose of these improvements is to provide fire flows at the end of Lakeview Cove, extent the life of the street and the sidewalk and provide connectivity from the school to the park Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the Lake View • Cove Street and Drainage Project, and WHEREAS,Keystone Construction, hic. has submitted the lowest responsible bid, and WHEREAS, the City Council wishes to accept the bid of Keystone Construction, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Keystone Construction, Inc. is hereby accepted as the lowest responsible bid and subject to the negotiation and final approval by the City Manager and.City Attorney of a contract document, the Mayor is hereby authorized and directed to execute a contract with Keystone Construction, Inc. for the Lake View Cove Street and Drainage Project. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of October, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: • JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 13.G.3. Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with Chiang,Patel&Yerby, Inc. for the design of box culverts under R.M. • 620 at the Round Rock Hospital. The total contract amount of$121,591.00 includes engineering and technical services to prepare construction plans, and specifications. In December 1999 the City of Round Rock entered into several Cost Participation Agreements with the upstream property owners. These agreements require the property owners to pay$4,800.00 per acre to participate in the project and their regional detention share to waive on-site detention.TxDot will handle the Bidding and Construction Management Phases of the project. This improvement will 13 OCTOBER 26,2000 allow a 100-year storm event to flow under R.M. 620. This improvement will prevent flooding of the upstream properties,north of R.M. 620 and R.M. 620, during a large storm event. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional engineering and technical services for the design of box culverts under R.M. 620 at the Round Rock Hospital, and • WHEREAS, Chiang, Patel & Yerby, Inc. has submitted a Contract for Engineering Services, to provide said services, and WHEREAS, the City Council desires to enter into said Contract for Engineering Services with Chiang,Patel&Yerby,Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Contract for Engineering Services with Chiang,Patel &Yerby, Inc., for professional engineering and technical services for the design of box culverts under R.M. 620 at the Round Rock Hospital, a copy of said Contract being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of October, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 13.G.4. Consider a resolution authorizingthe e Mayor to execute a contract, subject to the negotiation and final approval by the City Manager and City Attorney,with Keystone Construction Inc. for the Bellview Avenue Nash Street and Mandell Street Sidewalk • Improvements Project. On October 3, 2000 three bids were opened for the project. Keystone Construction Inc. submitted the lowest and best bid. Staff recommended awarding the contract to Keystone Construction Inc. in the amount of$62,568.60. The proposed Bellview Avenue, Nash Street and Mandell Street Sidewalk Improvements consist of sidewalk along Bellview Avenue from Interstate Hwy. 35 northbound frontage road to Nash Street, along Nash Street 139 OCTOBER 26,2000 from Bellview Avenue to South Mays Street. Also, along Mandell Street from Nash Street to Logan Street. These sidewalks will improve access from neighborhoods in the area to local schools and parks. This project is being federally funded by CDBG funds. Mayor Stluka read the following resolution. RESOLUTION NO. • WHEREAS the Ci of Round Rock has duly advertised for bids for the Bellview City Y Avenue,Nash Street and Mandell Street Sidewalk Improvements Project, and WHEREAS,Keystone Construction, Inc. has submitted the lowest responsible bid, and WHEREAS, the City Council wishes to accept the bid of Keystone Construction, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Keystone Construction, Inc. is hereby accepted as the lowest responsible bid and subject to the negotiation and final approval by the City Manager and City Attorney of a contract document, the Mayor is hereby authorized and directed to execute a contract with Keystone Construction, Inc. for the Bellview Avenue, Nash Street and Mandell Street Sidewalk Improvements Project. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of October, 2000. ROBERT A. STLUKA, JR.,Mayor • City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 13.G.5. Consider a resolution authorizing the Mayor to'execute Chanize Order No. 3 to • the Contract for improvements to the High Country Tank Site with Landmark Structures, Inc. due to delay in acquiring ownership in the tank site. This Change Order will increase the original contract amount of$2,719,837.00 by$70,770.59. Therefore,the revised Contract amount will be $2,790,607.59. The prior owner of this property was the City of Austin and delays developed in our negotiations for the property. However,holding the bid price and agreeing to this increase of $70,770.59 for these delays was more cost effective than re-bidding the project. This 140 OCTOBER 26, 2000 Improvement to our water system is necessary to maintain our systems dependability with the increased demands due to our rapid growth. This Improvement to our water system will provide the City's system with greater flexibility. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract ("Contract") with Landmark Structures,Inc. for improvements to the High Country tank site, and WHEREAS, the Council has determined that it was necessary to make changes in the plans due to delay in acquiring ownership in the tank site, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 3, and WHEREAS, the Council has determined that this Change Order No. 3 will not result in an increase of the original contract price by more than 25 percent,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 3 to the Contract with Landmark Structures, Inc. for improvements to the High Country tank site. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of October, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 13.G.6. Consider a resolution authorizing the Mayor to execute a Real Estate Contract with AmerUs Life Insurance Company for the acquisition of Parcel 100 (.254 acres) and Parcel 101 (.068 acres) of property for SH-45 right-of-way. This contract for the purchase of two parcels of land containing approximately 0.322 acres of lands (14,026 square feet). The cost of the parcels is $93,974.00. The parcels are particularly described as follows: 1) Parcel#100: 0.254 acre tract(11,064 square feet) t 141 OCTOBER 26, 2000 2) Parcel# 101: 0.068 acre tract(2,962 square feet) Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City desires to purchase two tracts of land containing approximately 0.322 acres for right-of-way for SH-45, and WHEREAS, AmerUs Life Insurance Company, the owner of the property, has agreed to sell said property to the City,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Real Estate Contract with AmerUs Life Insurance Company for the purchase of the above described property, a copy of said Real Estate Contract being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 26th day of October, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson • seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: None CITY MANAGER'S REPORT: None COUNCIL COMMENTS: Mayor Stluka noted that the Council now receives information concerning the upcoming Council agenda on Friday to allow plenty of time for review of the items. He added that the packet briefing meeting is for staff to clarify items on the agenda or to address questions that need clarification without debate or discussion of the item. 16.A. Consider a Council sub-committee progress ss report on social services agency fiuiding. 1 2 OCTOBER 26, 2000 Councilwoman Pitt gave the following sub-committee report to the Council and staff concerning social services agency funding. "The social service funding sub-committee has met numerous times during the past month and has determined that a more systematic method of dispersing City funds to the agencies requesting them is essential as the number of requests and total dollars requested grows. We believe that this approach should incorporate contracting with an agency that is already actively involved with the same kind of process. We recommend that the United Way of Greater Williamson County be that contracted agency and that they assist us with such things as: Establishing funding criteria and service priorities • Ensuring the accountability of the service agencies • Reducing he chance of duplicating services • Broadening the scope of services provided to those in need The local United Way has a proven track record in the area of the valuation and assessment of the service agencies that it supports. We feel that this experience will be invaluable to us as we work to reduce the chance of duplication of service and ensure the accountability and effectiveness of thea agencies that the Ci supports. • g City pp Along with improved accountability, should come the benefit of more people being served. By using an integrated approach, the United Way and the City will be able to work together to structure our funding priorities to complement each others' and see that no one in need is left out Our hope is that many agencies that apply for funds from both the City and the United Way will find the application process simpler an easier as we develop a common form with the same application cycle and procedure. I have given you a copy of the suggested procedure for handling requests from local service agencies. At this time I would like to suggest that we keep the funding at last year's level (or this year's if less) for the agencies that we have funded in the past. For all agencies, including those agencies that have never been funded, I propose that they come back to us in January and • reapply under the new guide lines that we will establish." ADJOURNMENT: There being no further business,the meeting adjourned at 9:30 p.m. e pectfully Sub fitted, GJvuV�� z J e Land, Assistant City Manager/ City Secretary : 14 NOVEMBER 9,2000 The Round Rock City Council met in Regular Session on November 9, 2000 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Robert A. Stluka, Jr.,Mayor Pro-tem Earl M. Hairston, Councilman Tom Nielson, Councilwoman Carrie Pitt, Councilman Earl • Palmer, Councilwoman Isabel Gallahan and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. a APPROVAL OF MINUTES: Regular Session October 12,2000; Special Called Session October 13, 2000, Special Called Session October 20, 2000, Regular Session October 26, 2000 Councilwoman Gallahan amended the minutes of October 12, 2000 as follows: Mayor Pro-tem Hairston did not make the first motion under item 10A1,which was to r table the resolution amendment until October 26, 2000 it was Councilman Nielson. Also,under item 1OF1,the action after the vote was not unanimous because Councilwoman Gallahan voted no. • MOTION: Councilman Joseph moved to approve the minutes as amended. Councilwoman Gallahan seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: Randy Trevathan, 601 Cambridge, expressed his concern that residents were not participating in the curbside recycling program because of the limited type of items that are picked up for recycling. He also expressed his concern that the stop sign on Gattis School Road has not be erected and that Hester's Crossing has not been completed west to County Road 172 to relieve the traffic on FM1325 due to the opening of the La Frontera Shopping Center. PROCLAMATIONS: None PRESENTATIONS:, 144 NOVEMBER 9,2000 7.A.1. Consider a presentation on cable franchise agreements. Will Hampton, Communications Director, made the staff presentation. The City undertook a Community Needs Assessment in the summer of 1999 in anticipation of renewing its franchise with Time Warner Cable. Since that time, new companies have entered the market and are seeking franchises from the City. Federal law requires cities to deal with separate providers in a competitively neutral manner. • Staff has been negotiating franchise agreements with Grande Communications,Western Integrated Networks (WIN), and Time Warner Cable. Staff anticipates bringing one or more of the franchise agreements to the City Council for a first reading on November 21, 2000. Mr. Hampton gave an overview of the key points of the agreements and emphasized that negotiations are still on going. After negotiations have been completed all the franchise agreements will begin at the same time and have the same agreement. On Oct. 22, 1998, the City Council extended by two years its franchise agreement with Time Warner Cable. At the time, Time Warner made a good faith agreement to negotiate a new franchise agreement. The current contract with Time Warner stipulates a 4 % franchise fee on gross revenues. • Staff is proposing that the franchise fee be increased to 5% and that the term of the agreement is 15 years, 9 years initially with a 6 year extension. Staff is also requesting 3 access channels. Grande and WIN have agreed to pay$150,000 over 3 years in prepayment of franchise fees. This fee will be used to purchase needed hardware to continue developing the capabilities of Channel 10. Time Warner has agreed to a new agreement since the current agreement is due to expire in 2004. They have also agreed to prepay franchise fees. The prepayment will be the difference between the 4%they are currently paying and the proposed 5%to the end of their existing agreement and be paid in a lump sum. The funds will also be used in developing Channel 10. • In addition, Grande is looking to contribute an INET to the City with a value cap of $250,000. Mr. Hampton concluded that multiple franchises will give residents a choice of providers. It is also anticipated additional providers will generate a net gain in franchise fee revenue for the City. A public hearing will be held prior to the first reading of the ordinance. NOVEMBER 9,2000 In response to Mayor Stluka's question, Mr. Hampton noted that there are three types of access channels. Those are Public Access, Education Access, and Government Access. Councilwoman Gallahan expressed her concern that the increase in the franchise fees would affect the consumer because this is a pass through fee. In response to Mayor Pro-tem Hairston's question, Mr. Bennett said that it will be the • responsibility of Public Works to monitor and coordinate between the various entities to prevent retrenching of neighborhoods for the various services. 7.B.1. Consider a staff presentation concerning a proposed property acquisitions process. Tim Jenkins,Programs Manager made the staff presentation. The proposed process provides for the identification,negotiation, and acquisitions of real property deemed necessary for public projects such as roads,utility lines,public buildings, etc. Staff has identified 80-100 potential acquisitions that will occur over the next year. Right-of- way and easement acquisitions have become primary obstacles to the City's efforts to aggressively build roads identified in the Transportation Master Plan as well as constructing infrastructure improvements identified in the Capital Improvements Program. This process will be managed at the Public Works Department in support to the City Attorney's office and will provide a streamlined, flexible system to acquire property that removes much of the monitoring and process management burden from the City Attorney's office. Mr. Jenkins gave an overview of the following phases of the program. Engineering and Design Phase • Identify Parcel • Account for acquisition effort in project's citizen participation process • l't contact with property owner • Prepare field notes • Establish budget specific to acquisition • • Adopt ordinance in which Council: - Determines need and necessity of project - Determines need to acquire property - Authorizes City Manager to contract with surveyors and appraisers - Authorizes staff to negotiate with property owner - Authorizes City Attorney to initiate eminent domain if agreement for purchase price cannot be reached. Negotiation Phase • Property Appraisal NOVEMBER 9, 2000 • Order title work after field notes are completed • Negotiate with property owner - standard purchase issues - right of entry - relocation costs Legal/Legislative Phase • • Closing on property, or • Condemnation • Council action to approve final disposition of the property acquisition Conclusions • Clear process that's better integrated with project management • Easier to understand for citizens and affected property owners • Effective approach to prepare for dramatically increased number of anticipated acquisitions PUBLIC HEARINGS: None ORDINANCES: 9.A.1. Consider an ordinance adopting Amendment No. 2 to the 1999-2000 Operating Budget. (Second Reading)David Kautz,Finance Director made the staff presentation. This fiscal year-end budget amendment allocates available funds to capital projects and the operating fund balance. This is the second amendment for the 1999-2000 fiscal year. There have been no changes since the first reading of the ordinance which was approved on October 26, 2000. Following is an overview of the amendments to the Operating Budget. Revision Highlights: Transfer to Capital Budget(for FY 2000-2001 Operating Budget Capital Purchases) $1,450,000 Purchase Railroad Property (South of City Hall)with contingency 850,000 Memorial Park Improvements 250,000 • City Hall, Public Works Building Improvements (storage, office renovation, 520,000 building improvements) Fencing Improvements in ROW 100,000 Fund Balance Deposit (Operating fund balance) 1,285,000 Total Planned Uses $4,455,000 NOVEMBER 9,2000 Budget Revision No. 2 Fiscal Year 1999-2000 1999-2000 1999-2000 Revised Revised BudLyet#1 Budget#2 Variance GENERAL FUND Revenues $37,259,790 $40,944,007 $3,684,217 Expenditures (36,902,683) (40,893,900) (3,991,217 Total Change in Fund Balance $ 357,107 $ 50,107 $ 307,000 UTILITY FUND Revenues $18,710,990 $18,710,990 $ 0 Operating Expenditures (18,226,615) (18,226.615) 0 Change in Working Capital $ 484,375 $ 484,375 $ 0 Budget Revision No. 2 Fiscal Year 1999-2000 General Fund—Effect of the revision on fund balance: Estimated Fund Balance 9/30/99 $17,022,973 Less Reserves (*1) (15,144,987) Estimated Revenue(FY 1999-2000) 39,784,007 Interfund Transfers 1,160,000 Total Funds Available 42,821,993 Budgeted Expenditures (40,893,900) Estimated Unreserved Fund Balance 9/30/00 $1,928,093 *1 Reserve requirements established in accordance with operating reserve policies. • Utility Fund—Effect of the revision on working capital: Estimated Working Capital 9/30/99 $18,733,417 Less Reserves(*2) (6,561,581) Estimated Revenue(FY 1999-2000) 18,710,990 Interfund Transfers (3,844,882) Total Funds Available 27,037,944 +. Budgeted Expenditures (14,381,733) Estimated Working Capital 9/30/00 $12,656,211 (*3) *2 Reserves are established in accordance with operating reserve policies. *3 Funds are designated for Capital Improvements to the Utility System. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE PROVIDING FOR AMENDMENT NO. 2 TO THE OPERATING BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL YEAR 1999-2000. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Nielson • seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 1�-4- NOVEMBER 9, 2000 9.B.1. Consider an ordinance amending Chapter 7 Section 7.100, Code of Ordinances adopting a new Human Resources Policies and Procedures Manual for city employees (First Reading) Teresa Bledsoe,Human Resources Director made the staff presentation. This revised policy manual incorporates policy guidelines and policy resolutions that were approved since 1993. Additionally, existing policies were revised and new policies and procedures were added consistent with best practice models. This manual will keep the City employees informed about City policies and procedures. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 7, SECTION 7.100, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, TO ADOPT A NEW HUMAN RESOURCES POLICIES &PROCEDURES MANUAL FOR CITY EMPLOYEES. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.C.1. Consider an ordinance amending the 2000-2001 Community Development Block Grant(CDBG)Program Budget. Second Reading) Mona Ryan, Community Development Coordinator,made the staff presentation. NOVEMBER 9,2000 This budget is being amended to roll over unexpended program administration funds and include program income. The Department of Housing and Urban Development p (HUD)requires ) q that any unexpended program administration funds be reallocated to other activities in the same program year. On October 9, 2000,the Community Development Advisory Commission recommended that these funds be split between Program 2, Economic Opportunities, specifically the Microenterprise Assistance Center($9,446.93), and Program 3, the Home Ownership Assistance Program($10,000.00). Projected program income in the amount of$3,600 is being added to Economic Opportunities. There have been no changes since the first reading of the ordinance,which was approved on October 26, 2000. Following is the CDBG Fund#790 Proposed 2000-2001 Proposed Budget: - 98-99 99-00 '99-00 00-01 Actual Revised Estimate Proposed Budget Buffet Actual Budget Beginning Unreserved Fund Balance 10/1/00 $0 $0 $0 $0 REVENUES: CDBG 410,000 413,000 246,553 599,447 Program Income 1,300 1,300 3,600 • Total Revenues 410,000 414,300 247,853 603,047 EXPENDITURES: 2000 Program Grant Funding Project 1:Neighborhood Enhancements 240,000 135,400 0 135,400 Project 2: Economic Opportunities(a) 50,000 76,300 64,959 20,788 Project 3: Home Ownership Assistance 60,000 120,000 119,741 10,259 Project 4: Program Administration 60,000 _ 82,600 63,153 0 Subtotal 1999 Program Grant Expenditures 410,000 414,300 247,853 166,447 2001 Program Grant Funding Project 1:Neighborhood Enhancements 15,000 Project 2: Economic Opportunities 78,600 Project 3: Home Ownership Assistance 197,000 Project 4: Program Administration 81,050 Project 5: Public Services 64,950 Subtotal 2000 Program Grant Expenditures 436,600 Total Expenditures 410,000 247,853 603,047 Operating Reserves(b) 0 0 0 r Estimated Unreserved Fund Balance 9/30/00 $0 $0 $0 (a) The 2000-2001 revised Budget reallocates $19,446.93 in remaining Program Administration grant funding. $9,446.93 will be used in Project 2 (Microenterprise Assistance Center) and$10,000 will be used in HOAP, Project 3. The remaining balance in Project 4 is being reallocated to Project 2 and Project 3 per HUD requirements. (b) Operating Reserves are established in accordance with operating reserve policies. Mayor Stluka read the caption of the ordinance. 1 .5. 4 NOVEMBER 9,2000 ORDINANCE NO. AN ORDINANCE AMENDING THE 2000-2001 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM BUDGET. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.D.1 Consider an ordinance designating a portion of Orion Street as a school speed zone. (Second Reading)Tom Word, Traffic Engineer made the staff presentation. The Traffic Department conducted a study of this street in September at the request of the Caldwell Elementary PTA. Staff recommended approval of this speed zone for the safety of the students of this school. The first reading of the ordinance was approved on October 26, 2000. Mayor Stluka read the caption of the ordinance. • ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.503, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS DESIGNATING A PORTION OF ORION STREET AS A SCHOOL SPEED ZONE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.D.2. Consider an ordinance designating a portion of Eagles Nest Street as a school speed zone. (Second Reading)Tom Word, Traffic Engineer made the staff presentation. The Traffic Department conducted a study of this street in September at the request of the Caldwell 4 151 NOVEMBER 9,2000. -. Elementary PTA. Staff recommended approval of this speed zone for the safety of the students of this school. The first reading of the ordinance was approved on October 26, 2000. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.503, CODE OF ORDINANCES • (1995 EDITION), CITY OF ROUND ROCK, TEXAS DESIGNATING A PORTION OF EAGLES NEST STREET AS A SCHOOL SPEED ZONE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.D.3. Consider an ordinance amending Chapter 10, Code of Ordinances,by adding Section 10.900 regarding the use of third parties of City-owned utility infrastructure for the installation of wireless communication transmitters and receivers. (First Reading) Steve Sheets made the staff presentation. A presentation was made on this item to the Council at a previous meeting. This ordinance provides for the procedures for private telecommunication companies to place transmitters and receivers on City owned structures such as elevated water towers. If the Council chooses to adopt this ordinance then fees will need to be established for use of the City owned structures. Staff will look at what Austin charges for such a service to determine what the market is for the area. Mr. Sheets added that as part of the zoning ordinance revision, staff will review additional regulations of cell phone towers and other radio antennas within the City that are not placed on the water tanks. • Councilwoman Gallahan emphasized that regulations for telecommunications towers be extended to include private properties along with City owned properties whether it's in the Zoning Ordinance or in a comprehensive ordinance that addressed telecommunication towers. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 10 UTILITIES, CODE OF ORDINANCES (1995 EDITION) CITY OF ROUND ROCK, TEXAS, TO ADD SECTION 10.900, "USE BY THIRD 15. 2 NOVEMBER 9,2000 PARTIES OF CITY OWNED UTILITY INFRASTRUCTURE," AUTHORIZING THE MAYOR TO EXECUTE INFRASTRUCTURE USAGE LICENSING AGREEMENTS, AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson • Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.D.4. Consider an ordinance authorizing the placement of stop signs at the following street intersections: on Hillway at Twin Ridge Parkway; on Oakview at Twin Ridge Parkway; on Oakmoore at Twin Ridge Parkway, on Misty Woods at southbound Twin Ridge Parkway; on Shaded Wav at northbound Twin Ridge Parkway on southbound Twin Ridge Parkway at Misty Woods,• on northbound Twin Ridge Parkway at Shaded Wav; on Scenic Cove at Twin Ridge Parkway in the Oak Bluff Subdivision; on Bradmore Drive at Barrhall Drive; on Bradmore Drive at Ameswood Drive; on Cameo Drive at Barrhall Drive; on Cameo Drive at Ameswood Drive; on Denfield Drive (east and westbound) at Barrhall Drive; on Denfield Drive on Ameswood Drive; on Easton Drive at Barrhall Drive; on Easton Drive at Ameswood Drive; on Farnswood Drive at Barrhall Drive; on Farnswood Drive at Ameswood Drive; on Aberdeen Drive at Bradmore Drive; on Barrhall Drive at Greenhill Drive; on Ameswood Drive at Greenhill Drive; on Ameswood Place at Greenhill Drive; on the 1900 block of Heathwood Circle at Greenhill Drive; on the 2000 block of Heathwood Circle at Greenhill Drive in the Greenhill Subdivison. (Second Reading) Tom Word, Traffic Engineer, made the staff presentation. As staff proceeds with an audit of the City regarding stop signs, staff has found areas that do not have an ordinance for a stop sign but need one for the safety of the drivers. This ordinance • will allow the placement of a stop sign in those areas of the City. The first reading of the ordinance was approved on October 26, 2000. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE FOLLOWING INTERSECTIONS AS STOP INTERSECTIONS: HILLWAY AT TWIN RIDGE PARKWAY, OAK VIEW AT TWIN RIDGE PARKWAY, OAKMOORE AT TWIN 153 3 NOVEMBER 9,2000 RIDGE PARKWAY, MISTY WOODS AT TWIN RIDGE PARKWAY, SHADED WAY AT TWIN RIDGE PARKWAY, TWIN RIDGE PARKWAY AT MISTY WOODS, TWIN RIDGE PARKWAY AT SHADED WAY, SCENIC COVE AT TWIN RIDGE PARKWAY, BRADMORE DRIVE AT BARRHALL DRIVE, BRADMORE DRIVE AT AMESWOOD DRIVE, CAMEO DRIVE AT BARRHALL DRIVE, CAMEO DRIVE AT AMESWOOD DRIVE, DENFIELD DRIVE AT BARRHALL DRIVE, BARRHALL AT DENFIELD DRIVE; DENFIELD DRIVE AT AMESWOOD DRIVE, EASTON DRIVE AT BARRHALL DRIVE, EASTON DRIVE AT AMESWOOD DRIVE, FARNSWOOD DRIVE AT BARRHALL DRIVE, FARNSWOOD DRIVE AT AMESWOOD DRIVE, ABERDEEN DRIVE AT • BARDMORE DRIVE, BARRHALL DRIVE AT GREENHILL DRIVE, AMESWOOD DRIVE AT GREENHILL DRIVE, AMESWOOD PLACE AT GREENHILL DRIVE, AND HEATHWOOD CIRCLE AT GREENHILL DRIVE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Palmer moved to adopt the ordinance. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. • RESOLUTIONS: 10.A.1. Consider a resolution authorizin the e Mayor to execute an Annual Service Agreement for Uniform Cleaning Services with X-Press Cleaners &Alterations Inc for dr�r cleaning and laundering of police uniforms. Police Chief Paul Conner made the staff presentation. Since the department adopted the navy blue uniform this spring, it has required that uniforms be dry-cleaned(versus home-laundered)to maintain their appearance. This contract is the result of a request-for-proposals process. X-Press Cleaners &Alterations,Inc. submitted the lowest responsible bid. The contract is based on a per-uniform-piece cost. Based on an average of two uniforms cleaned per week per officer,uniform cleaning is expected to cost the Department approximately$31,000 in fiscal 2000-2001. Mayor Stluka read the following resolution. • RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the dry cleaning and laundering of police uniforms, and WHEREAS, X-Press Cleaners & Alterations, Inc. has submitted the lowest responsible bid, and WHEREAS, the City Council wishes to accept the bid of X-Press Cleaners &Alterations, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS, 15 - NOVEMBER 9, 2000 That the Mayor is hereby authorized and directed to execute on behalf of the City an Annual Service Agreement for Uniform Cleaning Services with X-Press Cleaners & Alterations, Inc., a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 9th day of November, 2000. • ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: -None ACTION: The motion carried unanimously. • 10.B.1. Consider a resolution authorizing the Mayor to execute Change Order No. 9 to the Contract for the Downtown Storm Drainage and Street Improvement Project with Chasco Contracting, Inc. for changes in the quantity of work to be performed or materials, equipment, or supplies to be provided. Tom Word, Traffic Engineer made the staff presentation. This change order includes an additional amount of$26,772.70 to cover quantity adjustments to complete the project. Improvements will provide street upgrades, sidewalks, and drainage for the downtown area. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract ("Contract") with Chasco Contracting, Inc. for the Downtown Storm Drainage and Street Improvement Project, and WHEREAS, the Council has determined that it is necessary to make changes to the quantity of work to be performed or materials, equipment, or supplies to be provided, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 9, and WHEREAS, the Council has determined that this Change Order No. 9 will not result in an increase of the original contract price by more than 25 percent,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 9 to the Contract with Chasco Contracting, Inc. for the Downtown Storm Drainage and Street Improvement Project. a l 5, 5 NOVEMBER 9,2000 The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 9th day of November 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas • ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.13.2. Consider a resolution authorizingthe e Mayor to execute an Agreement for • Consulting Services with Dunkin, Seflco &Associates, Inc. for professional planning services for the prgparation of land use assumptions and a ca ital improvements plan for roadway impact fees. Tom Word, Traffic Engineer made the staff presentation. Due to the Northeast sector of the City growing rapidly, in order to build roads in an orderly fashion, a road impact fee may be desirable. Four consultants were contacted to provide a proposal for this service. Dunkin, Seflco &Associates submitted the only proposal and after review recommended acceptance of the proposal. This agreement will not exceed$51,000.00 plus expenses. The services that will be conducted are as follows: Phase I—Land Use Assumptions Task I—Project Orientations/Scheduling/Coordination • Task II—Prep Land Use Assumptions - Impact Fee Service Zones - Prepare Existing Land Use Assumptions Database - Prepare ten-year Growth Assumptions - Land Use Assumption Report Phase H—Capital Improvement Plan Sub phase I—Roadway Impact Fee Study - Project Initiation/Orientation 156 NOVEMBER 9, 2000 - Development of Service Area Structure - Prepare Inventory of Existing Roadway System - Determine New Roadway Demand - Prepare Roadway Capital Improvement Program - Prepare Roadway Projects Database - Calculation of the Maximum Fee - Development of Land Use Equivalency Table - Documentation Sub phase II—Roadway Impact Fee Public Process • - Presentation of methodology and approach - Presentation of Capital Improvements Plan - Presentation of Maximum Fee Calculation - Report to the Advisory Committee - Public Hearing at City Council meeting Phase III—Legal Services Dunkin Sefdo &Associates will enter into an agreement with Morgan&McCool,P.0 to provide legal services related to this project. The expenses for this service will not exceed $15,000.00. The services that will be performed are as follows: - Initial Evaluation - Review and Revision of Roadway Regulations - Review of Land Use Assumptions and Service Area - Review of Capital Improvements Plan - Use of Proportionality Standards of Subdivision Exaction's • Fee Structuring - Drafting Impact Fee Ordinance Program Adoption Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional planning services for the preparation of land use assumptions and a capital improvements plan for roadway impact fees, and WHEREAS, Dunkin, Sefko & Associates, Inc. has submitted an Agreement for Consulting Services ("Agreement") to prepare land use assumptions and a capital improvements plan for roadway impact fees, and WHEREAS, the City Council desires to enter into said Agreement with Dunkin, Sefko & Associates, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Agreement for Consulting Services with Dunkin, Sefko & Associates, Inc., a copy of said Agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and • subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 9th day of November 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary r ' r :157 NOVEMBER 9,2000 MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer • Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.13.3. Consider a resolution authorizing the Mayor to execute an Interlocal Agreement for the Development of a Regional High-Occupancy Vehicle(HOV)Facility System with the State of Texas, actin through the Texas Department of Transportation,the Capital Metropolitan Transportation Authority, the Capital Metropolitan Planning Organization,the Capital Area Rural Transportation System,the City of Austin,the City of Cedar Park, the City of Georgetown, the City of Leander, and the City of Pflu eg rville. Tom Word, Traffic Engineer made the staff presentation. The proposed Interlocal Agreement provides for the establishment of an HOV Task • Force and indicates Round Rock's agreement to participate in the planning process. Round Rock's participation in any actual HOV construction and operation will be established by future agreements. The congestion on IH 35,Loop 1, and US 183 in the Central Texas Region is growing faster than capacity can be added to the roadway systems. Therefore, every strategy to improve the capacity and efficiency of the corridors must be evaluated and considered. Regional mobility can be improved through the implementation of high-occupancy vehicle (HOV) facilities. The establishment of a multi-agency HOV Task Force is being proposed to examine the implementation of HOV facilities in the Central Texas Region. Mayor Pro-tem Hairston urged staff that is participating in this planning process to look at the worst scenario of HOV lanes in heavily traveled cities. • Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, Chapter 791 of the Texas Government Code, V.T.C.A., authorizes local governments and agencies of the state to enter into agreements with one another to perform governmental functions and services, and WHEREAS, the City of Round Rock wishes to enter into an Interlocal Agreement for the Development of a Regional High-Occupancy Vehicle Facility System ("Agreement") with the State of Texas, acting through the Texas Department of Transportation, the Capital Metropolitan Transportation Authority, the Capital Metropolitan Planning Organization, the Capital Area - NOVEMBER 9,2000 Rural Transportation System,the City of Austin,the City of Cedar Park, the City of Georgetown, the City of Leander, and the City of Pflugerville,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City said Agreement, a copy of same being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the • Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 9th day of November, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Gallahan seconded the motion. ' VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None • ACTION: The motion carried unanimously. APPOINTMENTS: None CITY MANAGER'S REPORT: Bob Bennett reported that PARD has provided to the Council their quarterly report for review. He also gave an update on the following: • SH-45 —Construction will begin after Christmas • Hester's Crossing Bridge—This project was let and all three bridges will be under construction at the same time. • Auxiliary lanes on IH-35—Have been funded and will be in place by September • FM 3406 Interchange with Chisholm Trail—Will be in final design in December • RM 620 bridges — The design is about to begin and staff is almost ready to meet • with the Railroad • RM 620 Interchange with IH-35—Two left turn lanes stripping is about to begin • RM620—Light improvements are forthcoming • FM1460—Continues for construction next Fall • US79 — This has been delayed for 6 months by Southwestern Bell and should begin in December. 159 NOVEMBER 9,2000 • Staff had anticipated to bring information regarding mass transportation to the Council sooner but there has been a slight delay getting the information. This concluded Mr. Bennett's report. COUNCIL COMMENTS: Mayor Stluka noted that as discussed, Council wants to have another work session like • the one that was held this past summer and February looks like a good month for the session. Mayor Stluka asked staff and Council to check their calendars for a good date in February. ADJOURNMENT: There being no further business,the meeting adjourned at 8:15 p.m. Respectfully Submitted, an�v►� �°a�►�d J e Land, Assistant City Manager/ City Secretary • 160 NOVEMBER 21, 2000 The Round Rock City Council met in Regular Session on November 21, 2000 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Robert A. Stluka, Jr.,Mayor Pro-tem Earl M. Hairston, Councilman Tom Nielson, Councilwoman Carrie Pitt, Councilman Earl • Palmer, Councilwoman Isabel Gallahan and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett,Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session November 9, 2000 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None • ACTION: The motion carried unanimously. CITIZEN COMMUNICATIONS: Ruth Koughan, 211 Round Rock Avenue, spoke on behalf of Posey McClung of the Senior Citizens Foundation concerning their fundraising efforts. The Foundation is selling daffodil bulbs and tee shirts. PROCLAMATIONS: None PRESENTATIONS: 7.A.1. Consider a presentation concerning the FY 2001-02 Community Development Block Grant(CDBG)Allocation for the City of Round Rock. Mona Ryan, Community Development Coordinator,made the staff presentation. The City of Round Rock will receive • $468,000 in the 2001-02 fiscal year,which represents a 7.5% increase over the current year allocation. It has received$1,724,000 over the years 1998-2001. This will be the fourth year of block grant funding for the City of Round Rock, making the total CDBG money received $1,724,000. Prior allocations are as follows: 1998: $410,000 1999: $413,000 2000: $433,000 NOVEMBER 21,2000 PUBLIC HEARINGS: 8.A.1. Consider public testimony regarding an application to adopt original zoning of District Planned Unit Development(PUD)No. 45 on 19.77 acres of land out of the Samuel Jenkins Survey, A-347, Round Rock, Williamson County, Texas. (Weston PUD No. 45). Amelia Sondgeroth, Principal Planner made the staff presentation. This tract is located on the northwest • corner of County Road 122 and Gattis School Road. The purpose of the zoning is to permit a 120,000 square foot retail shopping center development. The proposed zoning complies with the adopted General Plan. On October 30, 2000, the Planning and Zoning Commission held a public hearing concerning this tract of land. With the exception of the SF-1 strip,which was annexed in January 1987, this property is currently outside the City and is seeking annexation and original PUD zoning. The applicant is Brad Smith of Weston Design,Inc. which will also manage the development. The required traffic impact analysis (TIA) for this property has been completed. Transportation improvements based on its impact are included in Exhibits C, E, and F. The PUD agreement provides for design and traffic standards,which are superior to development standards that would occur under the City's current ordinance requirements. The PUD will not have an • undue adverse affect upon adjacent property. Brad Smith,President of Weston Company, gave an overview of the development. He noted that the anchor will be an Albertson's Grocery Store and right-of-way will be dedicated to improve the traffic flow in and out of the development. Mr. Smith added that several meetings were held with Homeowner's Associations and residents of Lake Forest,Forest Creek, Forest Ridge and residents adjacent to the tract. Mayor Stluka opened the public hearing. There being no public testimony, the public hearing was closed. ORDINANCES: 9.A.1. Consider an ordinance approving and adopting a budget for the Law Enforcement • Fund for the 2000-2001 fiscal year. (First Reading) Police Chief Paul Conner made the staff presentation. This budget is for revenues generated by asset forfeitures shared with the City of Round Rock, State, and Federal law enforcement agencies. The asset forfeiture program was created by the federal government and later adopted by individual States as a tool to combat the benefactors of crime by seizing the proceeds and the tools of their criminal enterprises. This is a NOVEMBER 21, 2000 routine annual budget item and the funds can only be used for law enforcement purposes. The funds will be used to purchase computer equipment. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE LAW ENFORCEMENT FUND FOR THE 2000-2001 FISCAL YEAR. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.B.1. Consider an ordinance amending Chapter 10, Code of Ordinances,by adding Section 10.900 regarding the use of third parties of City-owned utility infrastructure for the installation of wireless communication transmitters and receivers. (Second Reading)Jim Nuse, • Public Works Director made the staff presentation. This ordinance provides for the procedures for private telecommunication companies to place transmitters and receivers on City owned structures such as elevated water towers. The first reading of the ordinance was approved on November 9, 2000 and there have been no changes since the first reading of the ordinance. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. ANORDINANCE AMENDING CHAPTER 10 UTILITIES, CODE OF ORDINANCES (1995 EDITION) CITY OF ROUND ROCK, TEXAS, TO ADD SECTION 10.900, "USE BY THIRD PARTIES OF CITY OWNED UTILITY INFRASTRUCTURE," AUTHORIZING THE MAYOR TO EXECUTE INFRASTRUCTURE USAGE LICENSING AGREEMENTS, AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Palmer • seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None i. :. 163 NOVEMBER 21, 2000 ACTION: The motion carried unanimously. 9.C.1. Consider an ordinance annexing 10.952 acres of land out of the Samuel Jenkins Survey,A-347, Round Rock, Williamson County, Texas (Weston PUD No. 45).(First Reading) Joe Vining,Planning Director made the staff presentation. This annexation procedure is • authorized under Section 43.028 of the Texas Local Government Code. Weston Design, Inc. has submitted a petition for voluntary annexation. This annexation facilitates the recommended Weston PUD No. 45 original zoning. The remainder of this development property already lies within the city limits,having been annexed in 1987. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE ANNEXING ADJACENT AND CONTIGUOUS TERRITORY TO THE CITY OF ROUND ROCK, TEXAS, TO WIT: 10.952 ACRES OF LAND OUT OF THE SAMUEL JENKINS SURVEY, ABSTRACT NO. 347, IN WILLIAMSON COUNTY; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN SATISFIED; PROVIDING THAT SUCH AREA SHALL BECOME A PART OF THE CITY AND THAT THE OWNERS AND INHABITANTS THEREOF SHALL BE ENTITLED TO THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND TO BE HEREINAFTER ADOPTED; PROVIDING FOR A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE; • PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilwoman Pitt • seconded the motion. VOTE: Ayes:- Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None 164, NOVEMBER 21,2000 ACTION: The motion carried unanimously. 9.C.2. Consider an ordinance adopting original zoning of District Planned Unit Development(PUD)No. 45 on 19.77 acres of land out of the Samuel Jenkins Survey A-347 Round Rock, Williamson County, Texas. (Weston PUD No. 45).(First Reading)Amelia Sondgeroth,Principal Planner,made the staff presentation. The proposed land use is for a Planned Unit Development and the zoning complies with the adopted General Plan. On October 30, 2000, the Planning and Zoning Commission recommended adoption of original zoning of Planned Unit Development(PUD) for this tract of land. The applicant is Brad Smith of Weston Design, Inc. A public hearing was held earlier in the meeting on this original zoning. Councilwoman Gallahan noted that she does not have a concern regarding this development and it appears to be a very good development but she would like to delay the second reading until the next meeting to allow the residents in the area additional time to relay any comments or concerns. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND • ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO ZONE 19.77 ACRES OF LAND OUT OF THE SAMUEL JENKINS SURVEY, ABSTRACT 347, IN ROUND ROCK, WILLIAMSON COUNTY, TEXAS PLANNED UNIT DEVELOPMENT (PUD)NO. 45. MOTION: Councilman Nielson moved to adopt the ordinance. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. • 9.D.1. Consider an ordinance approving and adopting a budget for the Ron Snroull Memorial Fund for the 2000-2001 fiscal year. (First Reading)Randy Gordon, Parks Manager, made the staff presentation. Harriett Sproull donated$100,000 to be used for the development and maintenance of Round Rock Memorial Park with the stipulation that the principal never be spent. This was done in memory of her husband Ron. The only source of funds is the interest NOVEMBER 21, 2000 income. This budget will allow the Parks and Recreation Department to contract for maintenance services to be performed at Round Rock Memorial Park during the spring and summer months. The 2000-2001 Proposed Budget is as follows: p g 99-00 00-01 Actual Proposed Budget Budget • Beginning Unreserved Fund Balance $107,123 $107,123 Less Reserves (100,000) (100,000) Available Balance $ 7,123 $ 7,361 Revenues: Interest Income $6,467 $5,100 Total Revenues 6,467 5,100 Total Funds Available $13;590 $12,461 Expenditures • Ron Sproull Memorial Park Improvements 0 0 Contingency 0 0 • Round Rock Memorial Park Irrigation Repairs 0 0 Contingency 0 6,461 Contracted Services 6,229 6,000 Landscaping 0 0 Trail &Foundation Repair 0 0 All Associated Costs 0 0 Misc. Improvements 0 0 Electrical System Repairs 0 0 • Playground Repairs 0 0 Lighting Repairs 0 0 Sub Total 6,229 12,461 Total Expenditures $6,229 $12,461 Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE RON SPROULL MEMORIAL FUND FOR THE 2000-2001 FISCAL YEAR. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan isCouncilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.D.2. Consider an ordinance approving and adopting a budget for the Landscape Fund for the 2000-2001 fiscal year. (First Reading) Randy Gordon,Parks Manager,made the staff presentation. This fund was established to provide for replacement trees, destroyed through the 16- NOVEMBER 21,2000 development process. The purpose is to "reforest"the community,not necessarily replant in the same location. Developers who must cut a mature tree(s) and can not replace the tree(s) on the site must contribute to this fund. This budget will allow available funds to be expended for the planting of trees around soccer fields. The Proposed 2000-2001 Budget is as follows: 99-00 00-01 • Actual Proposed Budget Budge Beginning Balance $5,179 $2,083 Revenues: Developer Landscape Fees 0 0 Interest Income 294 100 Total Revenues $5,473 $2,183 Expenditures: • Water Tower Park Landscaping, materials, Supplies,Installation •3,391 0 • Old Settler's Park Soccer Fields: Tree Planting 0 2,183 Total Expenditures $3,391 $ 2,183 Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE LANDSCAPE FUND FOR THE 2000-2001 FISCAL YEAR. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.D.3. Consider an ordinance ap rp oving and adoptingabudget for the Park Development Fund for the 2000-2001 fiscal year. (First Reading,) Randy Gordon,Parks Manager, made the staff presentation. This account was established to serve as a depository for donations or fees,which are earmarked for specific projects. This account is funded through donations, developer contributions, sports facility capitol improvement fees and interest income. This budget will allow available funds to be expended to make improvements at softball and baseball fields. The Proposed 2000-2001 Budget is as follows: 167 NOVEMBER 21,2000 99-00 00-01 Actual Proposed Budget Budget Beginning Balance $181,991 $101,570 Revenues: Sports League Fees 9,475 10,100 Interest Income 12,245 1,500 • Donations/Contributions 20,000 0 Southwestern Bell 4,000 0 Round Rock Soccer Association 50,000 0 Total Revenues 95,720 11,600 Total Funds Available $277,711 $113,170 Expenditures: • McNeil Park Contingency $1,983 $ 100 Field Improvement Irrigation 0 4,000 Field Improvements Bluff Electrical 0 6,000 Ballfield Improvements 7,477 0 Sub-Total $ 9,460 $10,100 • Old Settler's Park Contingency 0 1,500 Sidewalks Youth, Sports Areas 0 25,425 Parking Improvements 0 10,000 Playground Equipment 0 0 Sub-total 0 $36,925 • Unspecified Contingency 2,343 0 • Sub-Total $2,343 0 • Youth Sports Complex Contingency 2,338 0 Football Field Lights 0 66,145 Soccer Complex 100,000 0 Sub-Total $102,338 $66,145 • Water Tower Park Construction 62,000 0 Sub-Total $62,000 0 Total Expenditures $176,141 $113,170 Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE PARK DEVELOPMENT FUND FOR THE 2000-2001 FISCAL YEAR. MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Hairston seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 1- 6: 8 NOVEMBER 21, 2000 RESOLUTIONS: 10 A 1 Consider a resolution of support for a nominee to the Texas Water Development Board's Regional Planning Group. Bob Bennett, City Manager,made the staff presentation. The purpose of the Brazos G Regional Water Planning Group is to provide comprehensive regional water planning and to carry out the related responsibilities placed on regional water planning groups by State law. This will include the Texas Water Code Chapter 16 and Texas Water Development Board rules, including 31 Texas Administrative Code Chapters 355, 357, and 358, in and for the Brazos G Regional Water Planning Area. The regional water plan provides for the orderly development, management, and conservation of water resources. The Board is made up of technical individuals and Jim Nuse, the City's Public Works Director has been serving on the Board for the past two years. He represents the municipalities in Region G and has done an excellent job. Mr. Bennett recommended that Jim Nuse be nominated to the Texas Water Development Board Regional Planning Group. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the Brazos G Regional Water Planning Group is accepting nominees for members, and WHEREAS, the Round Rock City Council would like to nominate Jim Nuse, Public Works Director to serve as a representative on the Brazos G Regional Water Planning Group, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That Jim Nuse, Public Works Director is hereby nominated to serve as a representative on the Brazos G Regional Water Planning Group. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally\acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this day 21st day of November, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka 169 NOVEMBER 21, 2000 Noes: None ACTION: The motion carried unanimously. 10.B.1. Consider a resolution authorizing the closing of East Main Street between North Mays Street and Sheppard Street from 3:00 o'clock p.m. until 12:00 o'clock midnight on December 9, 2000 for Christmas Family Night. Police Chief Paul Conner made the staff • presentation. This is the 21"Annual Christmas Family Night. The City holds this event annually as a public "thank you"to the citizens of Round Rock. The event is put together by the City with the help of various businesses and civic groups. Chief Conner pointed out that the date of the event is December 8"'and not December 9"'. Mayor Pro-tem Hairston asked that the resolution be amended to read December 8t'. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS,the Parks and Recreation Department of Round Rock has requested that East Main Street between North Mays Street and Sheppard Street, be closed from 3:00 o'clock p.m. until 12:00 o'clock midnight on December 8, 2000 for Christmas Family Night, and WHEREAS,the Council wishes to grant such request,Now Therefore BE IT.RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, • That East Main Street between North Mays Street and Sheppard Street be closed from 3:00 o'clock p.m. until 12:00 o'clock midnight on December 8, 2000 for Christmas Family Night. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 21st day of November, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the amended resolution,which reflects the correct date of December 8'for the street closing. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.C.1. Consider a resolution authorizing the Mayor to execute a contract, subject to the negotiation and final approval by the City Manager and City Attorney,with M.B. Home 170'. NOVEMBER 21,2000 Construction Services, Inc. for the City Hall Modifications Project. Jim Nuse,Public Works Director made the staff presentation. Three bids were received on October 3, 2000 for modifications to City Hall. M.B. Home Construction Services, Inc. submitted the lowest and best bid of$32,337.00. Modifications will be made to the third floor Administration area which include removing existing walls, adding communication wiring,new carpet and storage shelving. In the Planning Department an area will be closed for additional office space. On the second floor, the Purchasing and Computer rooms will be remodeled to meet the needs of employees and improve workspace. New carpet will be provided in the areas that will be remodeled. This improvement will provide a more efficient use of space. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the City Hall Modifications Project, and WHEREAS, M.B. Home Construction Services, Inc. has submitted the lowest responsible bid, and WHEREAS, the City Council wishes to accept the bid of M.B. Home Construction Services, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of M.B. Home Construction Services, Inc. is hereby accepted as the lowest • responsible bid and subject to the negotiation and final approval by the City Manager and City Attorney of a contract document, the Mayor is hereby authorized and directed to execute a contract with M.B. Home Construction Services,Inc. for the City Hall Modifications Project. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 21st day of November, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. r i ,t � 171 NOVEMBER 21, 2000 10.C.2. Consider a resolution authorizingthe to execute an Advance Funding Agreement for Standard Highwa iMprovement Projects (On-System)with the Texas Department of Transportation for the construction required to install a box culvert in the vicinity of RM 620 and the Round Rock Hospital. Jim Nuse, Public Works Director made the staff presentation. The Council previously entered into an agreement with the property owners in the • Wyoming Springs area as well as with an engineering firm to do the design of the culvert improvements in the vicinity of RM620 and the Round Rock Hospital. This agreement allows TxDOT to handle the improvements. The total amount of the agreement amount will be based on actual project costs,which are estimated at$338,000.00. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, Commission Minute Order 107420 authorizes the Texas Department of Transportation ("TxDOT") to undertake and complete highway improvements generally described as the installation of a box culvert, and WHEREAS, TxDOT requires the City to participate in said improvements by funding a portion of the improvements, and WHEREAS, TxDOT has submitted an Advance Funding Agreement for Standard Highway Improvement Projects (On-System) ("Funding Agreement") for the construction • required to install a box culvert in the vicinity of RM 620 and the Round Rock Hospital, and WHEREAS,the City wishes to enter into said Funding Agreement,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Advance Funding Agreement for Standard Highway Improvement Projects (On-System) with TxDOT for the construction required to install a box culvert in the vicinity of RM 620 and the Round Rock Hospital, a copy of said agreement attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 21st day of November, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None 172 NOVEMBER 21,2000 ACTION: The motion carried unanimously. 10.C.3. Consider a resolution authorizing the Mayor to execute Supplemental Agreement No 1 to Contract for Engineering Services with Earth Tech Transportation Services, Inc for a change in the scope of services and to extend the contract date for the preparation of schematics environmental documents right-of-way documents plans, specifications, and estimates for the realignment of South Mays Street Dell Way Hester's Crossing, and the extension of Gattis School Road from South Mays Street to the IH 35 East Frontage Road. Jim Nuse, Public Works Director made the staff presentation. The supplemental agreement adds construction management responsibilities and geotech to the contract services and deletes design responsibilities that cannot be completed because of TxDOT's lack of a schedule for the replacement of the Hester's Crossing Bridge over IH-35. There will be no increase or decrease of the contract for these changes. Amendments to the contract are as follows: 1. Terminate the engineering services for the Mays Street realignment at Hester's Crossing. 2. Provides for Project Representative services on the construction of Dell Way, Gattis School Road,Dell Center Boulevard, and the Home Depot Bridge. • 3. Contract Period is revised from September 30, 2000 to December 31, 2001. 4. The maximum amount payable for this contract remains at $294,000.00. The maximum not to exceed time and material payment for this supplement agreement is $40,601.22. 5. Method of payment is revised to change the payment method to time and material basis not to exceed the amount of this supplement. Upon reaching the limit, the engineer will stop performing unless the City authorizes further work in writing. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into an Contract for • Engineering Services with Earth Tech Transportation Services, Inc. for the preparation of schematics, environmental documents, right-of-way documents, plans, specifications, and estimates for the realignment of South Mays Street, Dell Way, Hester's Crossing, and the extension of Gattis School Road from South Mays Street to the IH 35 East Frontage Road, and WHEREAS, Earth Tech Transportation Services, Inc. has submitted Supplemental Agreement No. 1 to Contract for Engineering Services for a change in the scope of services, and to extend the contract date, and WHEREAS, the City Council desires to enter into said Supplemental Agreement No. 1 to Contract for Engineering Services with Earth Tech Transportation Services, Inc., Now Therefore .h 173 NOVEMBER 21,2000 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Agreement No. 1 to Contract for Engineering Services with Earth Tech Transportation Services, Inc. for a change in the scope of services, and to extend the contract date. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this • Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 21st day of November, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan • Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.C.4. Consider a resolution authorizing the Mayor to execute a Possession and Use Agreement for Transportation Purposes with Dell Computer Holdings,L.P. for the construction of a portion of State Highway No. 45. Jim Nuse, Public Works Director made the staff presentation. According to the Round Rock's agreement with the Texas Turnpike Authority, Round Rock has agreed to acquire this right-of-way for the construction of SH 45. The project is included in the Round Rock Transportation System Development Corporation's Transportation Capital Improvement Program. This right-of-way is being donated by Dell for the construction of SH 45. • Mayor Stluka read the following resolution. Y g RESOLUTION NO. WHEREAS, in order to prepare for the construction of a portion of State Highway No. 45, it is necessary to obtain the right to possession and use of certain property belonging to Dell Computer Holdings, L.P., and WHEREAS, a Possession and Use Agreement for Transportation Purposes ("Agreement")has been prepared which will grant to the City the necessary rights, and WHEREAS, the City Council wishes to approve said Agreement, Now Therefore 1- 74 NOVEMBER 21,2000 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Possession and Use Agreement for Transportation Purposes with Dell Computer Holdings, L.P., to grant to the City the necessary rights for the construction a portion of State Highway No. 45, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the • Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 21st day of November, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None • ACTION: The motion carried unanimously. 10.C.5. Consider a resolution authorizing the Mayor to execute a Possession and Use Agreement for Transportation Purposes with Dell Computer Holdings, L.P. for the construction of a portion of the S. Mavis Extension and Dell Way Improvements Project. Jim Nuse, Public Works Director made the staff presentation. The right-of-way is being acquired as a part of the Round Rock's Transportation Master Plan to extend South Mays to Greenlawn Boulevard. The project is included in the Round Rock Transportation System Development Corporation's Transportation Capital Improvement Program. This right-of-way is being donated by Dell to assist in the construction of the South Mays extension. Mayor Stluka read the following resolution. • RESOLUTION NO. WHEREAS, in order to prepare for the construction of a portion of S. Mays Extension and Dell Way Improvements Project, it is necessary to obtain the right to possession and use of certain property belonging to Dell Computer Holdings,L.P., and WHEREAS, a Possession and Use Agreement for Transportation Purposes ("Agreement")has been prepared which will grant to the City the necessary rights, and WHEREAS, the City Council wishes to approve said Agreement, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, 175 NOVEMBER 21,2000 That"the Mayor is hereby authorized and directed to execute bn behalf of the City a Possession and Use Agreement for Transportation Purposes with Dell Computer Holdings, L.P., to grant to the City the necessary rights for the construction a portion of S. Mays Extension and Dell Way Improvements Project, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 21st day of November, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilwoman Gallahan moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka • Noes: None ACTION: The motion carried unanimously. 10.C.6. Consider a resolution authorizing the Mayor to execute a letter of agreement with HDR Engineering, Inc. for bench scale testing for manganese at the main well site. Mayor Stluka disclosed that he has a business relationship with HDR Engineering, however, it has no impact or affects City business. Jim Nuse,Public Works Director made the staff presentation. HDR will evaluate the extent of the manganese occurrence in the City's wells and develop some short-term solutions that can be quickly implemented to reduce the incidents of"brown water."This letter of agreement is for a bench scale evaluation of the problems that the City is experiencing with manganese at the Main Well Site. The objective of the study is to evaluate the extent of the • 1 manganese occurrence in the City's wells and to develop some short-term solutions that can be quickly implemented to reduce the incidents of"brown water"the City is now experiencing at a cost of$14,500. The work items to be completed are as follows: • Review groundwater testing performed to date by the City and others. • Meet with City personnel to characterize the occurrence of the water quality problems. 176 NOVEMBER 21,2000 • Obtain samples from Well No. 7 as well as all other wells supplying the Lake Creek Pumping Station. • Test each well sample for manganese, iron,pH, alkalinity, hardness, and total dissolved solids. • Perform jar testing with at least four different sequestering agents. These tests will • evaluate the effectiveness of each sequestering agent in controlling manganese precipitation. Each agent will be tested at differing dosages in a series of jar tests. Chlorine will be added to each sample to oxidize the manganese present. The resulting manganese precipitation will be measured immediately after chlorination and after approximately 24 hours of reaction time. • Prepare summary report presenting the results of the testing. The report will also include recommendations for equipment and the process configuration for the addition of sequestering agent at the Main Well Site. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain engineering services for bench scale testing for manganese at the main well site, and WHEREAS, HDR Engineering, Inc. has submitted a letter of agreement to provide said services, and WHEREAS, the City Council desires to enter into 'said letter of agreement with HDR Engineering, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a letter of agreement with HDR Engineering, Inc., for bench scale testing for manganese at the main well site, a copy of said letter of agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 21st day of November, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: • JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes, Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer 177 NOVEMBER 21,2000 Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: None • CITY MANAGER'S REPORT: Bob Bennett noted that the Fire Department's Quarterly Report and Transportation Projects are on the dais for the Council's review. Also, Joe Vining provided information concerning the process of establishing a Zoning Advisory Committee that will serve as the initial review body for draft revisions to the current Zoning Ordinance. Committee members will meet on a monthly basis from January 2001 through August 2001. The Committee will be comprised of citizens, City Council members, City Commissioners and representatives from the Round Rock business and development community. Appointments to the Committee will be on the December 21s`Council agenda. Mr. Bennett noted that he, Steve Sheets, David Kautz and Jim Nuse met with the Brazos • River Authority today regarding water for next summer since the pipeline from Lake Georgetown to Stillhouse Hallow reservoir will not be completed until October instead of June. He gave an overview of the arrangement for water that will not cost the City as much money as was anticipated. COUNCIL COMMENTS: Mayor Stluka reported that earlier today the Texas Turnpike Authority and the Texas Department of Transportation held a news conference at which time they announced that the Texas Turnpike Authority was awarded an$800 million federal loan for use to develop toll roads. The loan will help finance all four elements of the proposed 122 mile Central Texas turnpike project including the 90 mile along SH-130, the extension of Loop 1 in northern Travis County,the northern section of SH-45 and US183-A in southwest Williamson County. He added • that this is only part of the package of financing that will take to build the entire project. ADJOURNMENT: There being no further business, the meeting adjourned at 8:05 p.m. Respectfully Submitted, J e Land,Assistant City Manager/ City Secretary 17 8. DECEMBER 14,2000 The Round Rock City Council met in Work Session and Regular Session on Thursday, December 14, 2000 in the City Council Chamber, 221 E. Main Street. CALL WORK SESSION TO ORDER- 6:00 P.M. ROLL CALL: Those members present were Mayor Robert A. Stluka, Jr.,Mayor Pro-tem Earl M. Hairston, Councilman Tom Nielson, Councilwoman Carrie Pitt, Councilman Earl Palmer, Councilwoman Isabel Gallahan and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. WORK SESSION: 3 A 1 Consider a presentation and Council discussion concerningthe he Open Meetings Act. Steve Sheets, City Attorney outlined the information that he provided to the Council regarding issues pertaining to citizen communications, council comments,packet briefings,work sessions, and public meetings. Due to the time, the work session recessed at 7:05 p.m. and the remaining items were addressed under item 10A. CALL REGULAR SESSION TO ORDER- 7:00 P.M. • PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Robert A. Stluka, Jr., Mayor Pro-tem Earl M. Hairston, Councilman Tom Nielson, Councilwoman Carrie Pitt, Councilman Earl Palmer, Councilwoman Isabel Gallahan and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session November 21, 2000 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson • Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: 179 DECEMBER 14,2000 Marvin Denman, 1840 Red Rock Drive, expressed his concern on the proposed developments at Gattis School Road and Doublecreek and at Logan and Grimes Boulevard. p g Kelli 501 Heather, asked for the Council's approval on the parade request for Williams, PP p q the Annual Martin Luther King, Jr. Commemorative March. PROCLAMATIONS: • 9.A. Consider a proclamation declaring December as Fair Housing Month in the Cily o Round Rock. Mayor Stluka read the appropriate proclamation and presented it to Joe Vining, Planning Director. Mayor Stluka dispensed with the order of the agenda with the unanimous consent of all the Councilmembers and addressed the next item. RESOLUTIONS: 13.A.1. Consider a resolution authorizing the closing of portions of Round Rock Avenue, Mays Street,Main Street, and Sheppard Street from 3:30 o'clock p.m. until 4:00 o'clock p.m. on January 13, 2001 for a parade for the Annual Martin Luther King, Jr. Commemorative March. Paul Conner, Chief of Police made the staff presentation. The Round Rock Civitan and • Junior Civitan Clubs requested permission to close Round Rock Avenue, Mays Street, Main Street and Sheppard Street from 3:30 p.m. until 4:00 p.m. on January 1361 for the annual walking parade in celebration of the annual Dr. Martin Luther King, Jr. Commemorative Walk. The parade will conclude at the Robert and Helen Griffith Library for a program. This is an annual event and organizers expect 150 or more people to participate. The event will provide the citizens of Round Rock with an opportunity to publicly celebrate the life and contributions of Dr. Martin Luther King, Jr. during the annual holiday. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the Round Rock Civitan and Junior Civitan clubs have requested that the streets along the following parade route be closed from 3:30 o'clock p.m. until 4:00 o'clock p.m. • on January 13, 2001 for the Annual Martin Luther King, Jr. Commemorative March: beginning at the 500 block of Round Rock Avenue, east on Round Rock Avenue through Mays Street to Main Street, east on Main Street, north on Sheppard Street, and ending at the Robert G. and Helen Griffith Public Library, and WHEREAS,the Council wishes to grant such request,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the streets along the parade route be closed as set forth above from 3:30 o'clock p.m. until 4:00 o'clock p.m. on January 13, 2001 for the Annual Martin Luther King, Jr. Commemorative March. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the 11,80 DECEMBER 14,2000 subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of December, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Joseph moved to approve the resolution. Mayor Pro-tem Hairston seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. PRESENTATIONS: 10.A. Continuation of presentations not addressed during the Work Session. 3.A.2. Consider an update by the Council sub-committee on the progress of the social • services funding. Councilwoman Pitt outlined the progress report provided to the Council from the sub-committee regarding the procedure for handling funding requests from area social service agencies. 3.B.1. Consider a presentation on the status of the Chisholm Trail Crossing Project. Sharon Prete, Parks and Recreation Director made the staff presentation. The Tourism Committee initiated a joint venture between the Round Rock Chamber of Commerce and the City of Round Rock several years ago. The City is responsible for the purchase and development of the land and the Chamber is responsible for the fund raising to purchase the statutes. The cost will be approximately$449,000 for acquisition and development and will be funded from the Hotel Occupancy Tax and General Fund Balance. When developed, it is believed this project will • attract tourism as well as serve as a historical reminder of our heritage: It brings attention to the Old Town area and will be incorporated in the Regional Trail. Tom Bargainer and John Moman gave an update of the project and overview of the schematic drawing of the Chisholm Trail Crossing Project. 3.C.L Consider a presentation concerning the 1999/2000 Consolidated Annual Performance Evaluation Report(CAPER). The Consolidated Annual Performance Evaluation DECEMBER 14,2000 181 Report is a summary of the 1999/2000 CDBG activities. Joe Vining,Planning Director,made the staff presentation. This report has been prepared to comply with current HUD regulatory and statutory requirements for reporting Community Development Block Grant(CDBG)Program year accomplishments and performance. This report summarizes the 1999/2000 CDBG activities and provides HUD with necessary information for the Department to meet its statutory requirement to assess the City of Round Rocks ability to carry out relevant block grant programs in compliance with all applicable rules and regulations. This report must be made available to the public for examination and comment for a period of at least fifteen days beginning December 4, 2000. The public comment period expires on December 19, 2000. Any comments received will be presented to Council at a later meeting. 3.C.2. Consider a presentation concerning the Behrens Ranch Public Improvement Assessment District(PID Charlie Crossfield, Assistant City Attorney,made the staff presentation. The Council approved a resolution in April 2000 establishing the feasibility and desirability of creating a Public Improvement District for the Behrens Ranch development. A Development Agreement will be brought to the Council's next meeting for consideration. At that • time a public hearing will also be scheduled regarding a proposed Assessment/Service Plan for the PID. The proposed residential community development is approximately 580.31 acres, consisting of approximately 940 residential units and one clubhouse that will be developed over a period of 10 years. The Developer will dedicate the necessary permanent public utility easements. The purpose of the PID is to issue bonds to reimburse the Developer for costs of public improvements for the project including water,wastewater, irrigation,road and drainage facilities. The bonds will be repaid by assessments on property owners within the District. PUBLIC HEARINGS: None ORDINANCES: 12.A.1. Consider an ordinance approving and adopting a budget for the Law • Enforcement Fund for the 2000-2001 fiscal year. (Second Reading)Paul Conner, Chief of Police, made the staff presentation. The asset forfeiture program was created by the Federal government and later adopted by individual States as a tool to combat the benefactors of crime by seizing the proceeds and the tools of their criminal enterprises. This $14,000 budget is for revenues generated by asset forfeitures shared with the City of Round Rock, State, and Federal law enforcement agencies. These funds will be used for computer equipment. The first reading of the 18- 2 DECEMBER 14,2000 ordinance was approved on November 21, 2000. There have been no changes since the first reading of the ordinance. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE LAW ENFORCEMENT FUND FOR THE 2000-2001 FISCAL YEAR. • MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 12.B.1. Consider an ordinance approving and adopting a budget for the Ron Sproull Memorial Fund for the 2000-2001 fiscal year. Second Reading) Harnett Sproull donated $100,000 to be used for the development/maintenance of Round Rock Memorial Park with the • stipulation that the principal never be spent. This was done in memory of her husband Ron. This budget will allow PARD to contract for maintenance services to be performed at Round Rock Memorial Park during the spring and summer months. The first reading of the ordinance was approved on November 21, 2000. There has been no changes since the first reading of the ordinance. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE RON SPROULL MEMORIAL FUND FOR THE 2000-2001 FISCAL YEAR. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Gallahan seconded the motion. • VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None DECEMBER 14,2000 ACTION: The motion carried unanimously. 12.B.2. Consider an ordinance approving and adopting a budget for the Landscape Fund for the 2000-2001 fiscal year. (Second Reading)This fund was established to provide for replacement trees, destroyed through the development process. The purpose is to "reforest"the • community,not necessarily replant in the same location. Developers who must cut a mature tree(s) and can not replace the tree(s) on the site must contribute to this fund. This budget will allow available funds to be expended for the planting of trees around soccer fields. The first reading of the ordinance was approved on November 21, 2000. There have been no changes since the first reading of the ordinance. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE LANDSCAPE FUND FOR THE 2000-2001 FISCAL YEAR. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Pitt seconded the motion. • VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 12.B.3. Consider an ordinance approving and adopting a budget for the Park Development Fund for the 2000-2001 fiscal year. (Second Reading,)This account was established to serve as a depository for donations or fees, which are earmarked for specific projects. It is funded through donations, developer contributions, sports facility capitol improvement fees and interest income. This budget will allow available funds to be expended to • make improvements at softball and baseball fields. The first reading of the ordinance was approved on November 21, 2000. There have been no changes since the first reading of the ordinance. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE PARK DEVELOPMENT FUND FOR THE 2000-2001 FISCAL YEAR. 184 DECEMBER 14, 2000 MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Gallahan seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously.. 12.C.1. Consider an ordinance designating the following intersections as all way stop at the intersections: Settlement Drive and Gulf Way and Settlement Drive and Lakeside Loop. (First Reading) Tom Word, Traffic Engineer,made the staff presentation. Settlement Drive is a neighborhood collector serving a residential neighborhood in which new streets and new houses have been constructed at a steady pace over the last few years. At the request of residents living on Settlement Drive, Staff investigated the traffic in this area. Staff found that the level of development and traffic volume has finally reached a point to justify approval of all-way stop intersection control at these two intersections. This designation will increase traffic safe for the • � safety neighborhood. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE FOLLOWING INTERSECTIONS AS ALL-WAY STOP INTERSECTIONS: SETTLEMENT DRIVE AND GULF WAY, AND SETTLEMENT DRIVE AND LAKESIDE LOOP; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 12.C.2. Consider an ordinance amending Chapter 9 Section 9.502 Code of Ordinances (1995 Edition) changing the speed zone on Louis Henna Boulevard from 200 feet east of 1 ,85 DECEMBER 14, 2000 Greenlawn Boulevard to 1,610 feet east of Doublecreek Drive. (First Reading) Tom Word, Traffic Engineer,made the staff presentation. Construction of the SH 45 frontage road will begin in the next 45 days. Additionally,there has been many speed related accidents on this section of Louis Henna Boulevard. For this reason, it is appropriate that the speed limit be reduced in this area to 45-mph. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.502, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS CHANGING THE SPEED ZONE ON LOUIS HENNA BOULEVARD FROM 200 FEET EAST OF GREENLAWN BOULEVARD TO 1,610 FEET EAST OF DOUBLECREEK DRIVE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan • Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 12.D.1. Consider an ordinance adopting,original zoning of District Planned Unit Development(PUD)No. 45 on 19.77 acres of land out of the Samuel Jenkins Survey, A-347, Round Rock,Williamson County, Texas (Weston PUD No. 45) (Second Reading)Joe Vining, Planning Director made the staff presentation. The first reading of this ordinance was held November 21, 2000. With the exception of the SF-1 strip,which was annexed in January 1987, this property is currently outside the City and is seeking annexation and original PUD zoning. The PUD agreement provides for design and traffic standards,which are superior to development standards that would occur under the City's current ordinance requirements. There have been no • changes since the first reading of the ordinance. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO ZONE 19.77 ACRES OF 1 ,86 DECEMBER 14,2000 LAND OUT OF THE SAMUEL JENKINS SURVEY, ABSTRACT 347, IN ROUND ROCK, WILLIAMSON COUNTY, TEXAS PLANNED UNIT DEVELOPMENT (PUD)NO. 45. MOTION: Councilman Nielson moved to adopt the ordinance. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt • Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka. Noes: None ACTION: The motion carried unanimously. 12.D.2. Consider an ordinance rezoning 7.27 acres of land out of the David Curry Survey, A-130 and the Wiley Harris Survey,A-298 in Williamson County(MKR Subdivision) from District C-1 (General Commercial) and District I-1 (General Industrial)to Planned Unit Development No. 43. (Second Reading) Joe Vining,Planning Director, made the staff presentation. The first reading of the ordinance was approved on July 25, 2000. The applicants requested postponement of the second reading pending transfer of ownership. The proposed land use complies with the adopted General Plan. On July 5, 2000, the Planning and Zoning • Commission recommended the rezoning of this tract of land to a Planned Unit Development. The PUD agreement provides for higher quality standards than required by standard commercial zoning. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE 7.27 ACRES OF LAND OUT OF THE DAVID CURRY SURVEY, ABSTRACT 130 AND THE WILEY HARRIS SURVEY, ABSTRACT 298, IN ROUND ROCK, WILLIAMSON COUNTY, TEXAS FROM DISTRICT C-1 (GENERAL COMMERCIAL) AND DISTRICT I-1 (GENERAL INDUSTRIAL) TO PLANNED UNIT DEVELOPMENT (PUD)DISTRICT NO. 43. • MOTION: Councilwoman Pitt moved to amend page 2 of Exhibit C,No. 4,Prohibited Building Materials, in the Development Plan to include that E.I.F.S. be prohibited from the I" floor of buildings. Mayor Pro-tem Hairston seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan 187 DECEMBER 14,2000 Councilman Joseph Mayor.Stluka Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to adopt the ordinance as amended. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. RESOLUTIONS: 13.A.1. Consider a resolution authorizing the closing of portions of Round Rock Avenue, Mays Street,Main Street, and Sheppard Street from 3:30 o'clock p.m. until 4:00 o'clock p.m. on January 13, 2001 for a parade for the Annual Martin Luther King, Jr. Commemorative March. This item was addressed earlier in the meeting. 13.A.2. Consider a resolution authorizing the Mayor to execute an agreement with the Williamson County Humane Society, Inc. for pet licensing, fee collection,boarding, rabies observation, and the reclamation of impounded animals. Paul Conner, Chief of Police made the staff presentation. This is an annual contract with the Williamson County Humane Society for pet licensing, fee collection,boarding,rabies observation, and the reclamation of impounded animals. The Humane Society is the only agency currently providing such boarding, observation, and reclamation services within Williamson County. Under the contract, the City would pay the Humane Society a flat fee of$3,333.34 per month, as well as fees for boarding animals that are not reclaimed by their owners. The City currently is reviewing potentially cost-effective alternatives for these services in the next fiscal year. The agreement is from October 1, 2000 to September 30, 2001. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain services for pet licensing, fee collection,boarding, rabies observation, and the reclamation of impounded animals, and WHEREAS,the Williamson County Humane Society, Inc. has submitted an agreement to provide said services, and 1 :8 8 DECEMBER 14,2000 WHEREAS, the City Council desires to enter into said agreement with the Williamson. County Humane Society, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with the Williamson County Humane Society, Inc., for pet licensing, fee collection, boarding, rabies observation, and the reclamation of impounded animals, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting • was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of December, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None. ACTION: The motion carried unanimously. 13.B.1. Consider a resolution appointing representatives and alternate representatives to serve on the LCRA/BRA Technical Review Committee. Bob Bennett, City Manager, made the staff presentation. The Wastewater Disposal Contract among the Brazos River Authority, the Lower Colorado River Authority,the City of Round Rock, the City of Cedar Park and the City of Austin has been fully executed. In order to fully implement the Agreement, the governing bodies of each party to this Agreement needs to appoint representatives and alternate representatives to serve on the Technical Review Committee. For Over two years, Jim Nuse and Steve Sheets have been the City's representatives to the Technical Review Committee. Mr. Bennett recommended • that both Jim Nuse and Steve Sheets be re-appointed to represent the City on the Technical Review Committee since they are very familiar with the project and contract. In addition, Mr. Bennett recommended that Don Rundell, Senior Engineer and Charles Crossfield, Assistant City Attorney be appointed as alternate representatives. Mayor Stluka read the following resolution. RESOLUTION NO. 189 DECEMBER 14,2000 WHEREAS, the City of Round Rock,has entered into a revised Wastewater Disposal Contract ("Contract") with the Brazos River`Authority ("BRA"), the Lower Colorado River Authority("LCRA"), the City of Cedar Park, and the City of Austin, and WHEREAS in order fa full implement the Contract the governing bodies of each Y p � g g party to the Contract must appoint representatives and alternate representatives to serve on the LCRA/BRA Technical Review Committee,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That Jim Nuse, Director of Public Works and Stephan L. Sheets, City Attorney, are • hereby appointed as the City of Round Rock's representatives to the LCRA/BRA Technical Review Committee, and That Don Rundell, Senior Engineer, and Charles D. Crossfield, Assistant City Attorney, are hereby appointed as alternate representatives to the LCRA/BRA Technical Review Committee. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of December, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson • seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 13.C.1. Consider a resolution authorizing the Mayor to execute a License Agreement with the Behrens Ranch Master Association, Inc. for the right to install landscaping, signage, lighting, irrigation systems, and alternate street paving in the public right-of-way located along Wyoming Springs Drive, Behrens Parkway and Creek Bend Boulevard. This License Agreement • grants the owner the right to install and maintain landscaping, signage, irrigation, alternative street paving and lighting in the City's right-of-way. The applicant for this license is Frank Oberlin. This license agreement will implement the agreements pertaining to landscaping and beautification pursuant to the site development of Behrens Ranch subdivision. All installation and maintenance costs pertaining to the agreement will be the responsibility of the property owner. 190 DECEMBER 14,2000 Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock, Texas is the owner of the public right-of-way located along Wyoming Springs Drive,Behrens Parkway, and Creek Bend Boulevard, and WHEREAS,the Behrens Ranch Master Association, Inc. desires to exercise certain rights and privileges in the public right-of-way located along Wyoming Springs Drive, Behrens Parkway, and Creek Bend Boulevard,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, • That the Mayor is hereby authorized and directed to execute on behalf of the City a License Agreement with the Behrens Ranch Master Association, Inc. for the right to install, construct, operate, maintain, upgrade, and repair landscaping, signage, lighting, irrigation systems, and alternative street paving in, over and upon the public right-of-way located along Wyoming Springs Drive, Behrens Parkway, and Creek Bend Boulevard, a copy of which is attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of December, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson • seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 13.C.2. Consider a resolution accepting approximately 26.404 acres of land released by the City of Austin into the City of Round Rock's extraterritorial jurisdiction. This property is located along RM 620 south of the Brushy Creek Municipal Utility District. The owners of the property, Tony Ltd. requested release from Austin's extraterritorial jurisdiction to request annexation by the Brushy Creek MUD and receive water and wastewater service from the MUD. The property is currently outside the Round Rock ETJ. As with any property within the Round Rock ETJ, this property will be subject to the City's Subdivision Ordinance. Mayor Stluka read the following resolution. RESOLUTION NO. .191 DECEMBER 14,2000 WHEREAS, the City of Round Rock previously requested the City of Austin to release from its extraterritorial jurisdiction (ETJ).the territory identified on the map attached as Exhibit "A"to this Resolution, and WHEREAS, on October 26, 2000, the City of Austin adopted Resolution No. 001026-30 (a copy of which is attached hereto as Exhibit `B") releasing said territory from its ETJ pursuant to Section 42.023 of the Texas Local Government Code, provided that the City of Round Rock accept such territory into its ETJ, and WHEREAS, the City Council wishes to accept such territory into its ETJ,Now Therefore • BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the territory identified on the map attached as Exhibit "A" to this Resolution, a total of approximately 26.4 acres of land is hereby accepted into the City of Round Rock's ETJ under authority of Section 42.023, Texas Local Government Code and in response to Resolution 001026-30 of the City of Austin, and BE IT FURTHER RESOLVED, That the City Manager or his designee is authorized and directed to revise the City of Round Rock's ETJ map to reflect the acceptance of said territory. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of December, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 13.D.1. Consider a resolution authorizing the Mayor to execute an agreement with Baker-Aicklen & Associates, Inc. to update the Water/Wastewater Master Plan for the northeast section of the City. The Northeast_quadrant of Round Rock (FM 1460 on the west, US 79 on the • South, and Hutto's ETJ on the east) is attracting development interest. This study would update the utility infrastructure plan for that area. This study is also in conjunction with the Road Impact Fee Study. The contract is for the engineer to provide for the evaluation of future water and wastewater needs for a portion of the northeast quadrant of the City's extra territorial Jurisdiction. The area of study (approximately 13,200 acres will be bounded on the west by the McNutt Creek Basin/CR 122; on the east by the unnamed drainage basin approximately 200 feet DECEMBER 14, 2000 east of future SH 130, on the north by the upper reaches of the respective basins, and on the south by U.S. Hwy. 79. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional engineering services for a Master Utility Plan Supplement for northeast Round Rock, and • WHEREAS, Baker-Aicklen & Associates, Inc. has submitted a Professional Services Agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Baker-Aicklen & Associates, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Professional Services Agreement with Baker-Aicklen & Associates, Inc., for professional engineering services for a Master Utility Plan Supplement for northeast Round Rock, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of December, 2000. - ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 13.D.2. Consider a resolution authorizing the Mayor to execute a contract with Nelson Lewis, Inc. for the Waterline Replacement Project-Package C. The Proposed Waterline Replacement Project-Package C includes approximately 469 water service replacements including street repair. On November 7, 2000, five bids were opened for the project. Nelson Lewis,Inc submitted the lowest and best bid in the amount of$597,300.00. The areas that will be improved are Vista Heights, Laurel Ridge, Eagle Ridge,Meadowlake, and portions of the Settlement Subdivision. The improvements will reduce water leaks and water losses,which will allow for increased water accountability. Mayor Stluka read the following resolution. a - 19 .3 DECEMBER 14,2000 RESOLUTION NO. WHEREAS, the City of Round'Rock has duly advertised for bids for the Waterline Replacement Project-Package C, and WHEREAS,Nelson Lewis,Inc. has submitted the lowest responsible bid, and WHEREAS, the City Council wishes to accept the bid of Nelson Lewis, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Nelson Lewis, Inc. is hereby accepted as the lowest responsible bid and • subject to the negotiation and final approval by the City Manager and City Attorney of a contract document, the Mayor is hereby authorized and directed to execute a contract with Nelson Lewis, Inc. for the Waterline Replacement Project-Package C. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of December, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. • VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 13.D.3. Consider a resolution authorizing the Mayor to execute Change Order No. 2 to the contract for the Harrell Parkway Street Improvements Project with Chasco Contracting, Inc. for changes in the quantity of work to be performed which include materials, equipment, or supplies to be provided. This change order includes final adjustments in the quantity of work items plus additional guardrail additions for safety concerning the Harrell Parkway Street • Improvements Project. The change order is an additional$36,920.00 to complete the project. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract ("Contract") with Chasco Contracting, Inc. for the Harrell Parkway Street Improvement Project, and WHEREAS, the Council has determined that it is necessary to make changes to the quantity of work to be performed or materials, equipment, or supplies to be provided, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 2, and 1-4 9:4 DECEMBER 14,2000 WHEREAS, the Council has determined that this Change Order No. 2 will not result in an increase of the original contract price by more than 25 percent,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 2 to the Contract with Chasco Contracting, Inc. for the Harrell Parkway Street Improvement Project. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution.and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of December, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka • Noes: None ACTION: The motion carried unanimously. 13.D.4. Consider a resolution approving the oversize reimbursement to Kaufman & Broad for the cost of oversizing wastewater mains associated with the construction of Chandler Creek, Section 10. Chandler Creek, Section 10 is a single-family subdivision in the Meadows of Chandler Creek MUD with 119 buildable lots. A wastewater main extension of 1,379 linear feet was required to serve this subdivision to enable upstream property the availability of wastewater service. The main was oversized from 8" diameter to 24" diameter. This is to authorize reimbursement in the amount of$57,366.40 (1379 LF X 16"X$2.60/in/LF) for the oversizing of said wastewater mains. Mayor Stluka read the following resolution. • RESOLUTION NO. WHEREAS, §8.611(10) Code of Ordinances (1995 Edition) provides for the reimbursement for the oversizing of wastewater mains, and WHEREAS, Kaufinan & Broad has submitted a reimbursement request for the oversizing of wastewater mains associated with the construction of Chandler Creek, Section 10, and WHEREAS, the City Council wishes to approve said reimbursement,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, 1. 9 5. DECEMBER 14,2000 That the City Council hereby approves of the reimbursement to Kaufinan & Broad of $57,366.40, which is the cost of oversizing wastewater mains associated with the construction of Chandler Creek, Section 10. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. • RESOLVED this the 14th day of December, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Gallahan seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 13.D.5. Consider a resolution approving a credit to the owner of Wood Glen, Section 6 for the cost of oversizinjg wastewater mains associated with the construction of Wood Glen, Section 6. Wood Glen, Section 6 is a single-family subdivision with 59 buildable lots. Chapter 8 of the Round Rock Code required that the developer, 3406, Ltd., pay LUE fees (oversize fees) of$300 per lot. The developer installed an oversized wastewater main that will allow for service for upstream properties. The oversize fees for Wood Glen, Section 6 total $17,700 (59 X $300), the reimbursement according to the Code for the oversized main installed totals $11,991.20 (2"X 2, 306 LF X $2.60/in/LF). Therefore, the developer should be credited the reimbursement against the amount due, resulting in a net payment to the City of $5,708.80 which has been submitted by 34065 Ltd. No funds will be required from City. • Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, §8.611(10) Code of Ordinances (1995 Edition) provides for the reimbursement for the oversizing of wastewater mains, and WHEREAS, the owner of Wood Glen, Section 6 has submitted a request for a credit against oversize fees due as reimbursement for the oversizing of wastewater mains associated with the construction of Wood Glen, Section 6, and WHEREAS, the City Council wishes to approve the granting of said credit, Now Therefore 19,116. DECEMBER 14,2000 BE IT.RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Council hereby approves a credit of $11,991.20, which is the cost of oversizing wastewater mains associated with the construction of Wood Glen, Section 6, against the water and wastewater oversize fees due of$17,700. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. • RESOLVED this the 14th day of December, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. • 13.D.6. Consider a resolution authorizing the Mayor to execute an agreement with WHM Transportation Consultants, Inc. for traffic signal progression studies on US 79 between Chisholm Trail and CR 122. At the February 24, 2000 City Council meeting the Council approved Resolution No. R-00-02-24-11F1. This resolution authorized the Mayor to enter into an agreement with WHM Transportation Engineering Consultants, Inc. for the design of traffic signal systems for Louis Henna Boulevard and US 79. The work was actually negotiated in two separate agreements, one for Louis Henna Boulevard for$12,500 and one for US 79 for $14,000. The contract for the US 79 work was inadvertently misplaced and was not included with the contract for Louis Henna Boulevard which was attached to the resolution. Staff recommended that the Council approve this resolution specifically for the US 79 improvements to complete the • necessary documentation. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain engineering services for traffic signal progression studies on U.S. 79 between Chisholm Trail and County Road 122., and WHEREAS, WHM Transportation Engineering Consultants, Inc. has submitted a Contract for Engineering Services to provide said services, and 197 DECEMBER 14,2000 WHEREAS, the City Council desires to enter into said contract with WHM Transportation Engineering Consultants, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Contract for Engineering Services with WHM Transportation Engineering Consultants, Inc., for engineering services for traffic signal progression studies on U.S. 79 between Chisholm Trail and County Road 122, a copy of said contract,being attached hereto and incorporated herein for all purposes. • The City Council hereby fords and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times, during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of December, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer • Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 13.D.7. Consider a resolution authorizing the Mayor to execute a Letter Agreement with Elva Jeanette Stuckey granting to the City of Round Rock a permanent easement for the construction and installation of a wastewater line and a storm water line. This agreement is with Ms. Elva Jeanette Stuckey for the acquisition of a permanent easement in, on and through her property in order to construct and install a wastewater line and a storm water line. The cost for the easement is $15,000. Mayor Stluka read the following resolution. • RESOLUTION NO. WHEREAS, the City of Round Rock ("City") has determined that there exists a public necessity for the acquisition of a permanent easement in, on and through the property of Elva Jeanette Stuckey("Stuckey")in order to construct and install a wastewater line and a storm water line ("Project".), and WHEREAS, Stuckey has agreed to grant and convey to the City the easement required to complete said Project, and WHEREAS, in constructing the installing the wastewater line and the storm water line, the City will be required to remove portions of the fence around the perimeter of said property and will also need to relocate portions of a subterranean irrigation system, and 198, DECEMBER 14,2000 WHEREAS, the City has previously adopted Resolution No. R-00-09-28-9C4 authorizing the Mayor to execute a Letter Agreement with Elva Jeanette Stuckey for the conveyance of an easement at 113 Winstead Avenue, and WHEREAS, Elva Jeanette Stuckey elected not to enter into said Letter Agreement with the City, and WHEREAS, both parties have expressed their desire to reach an amicable and satisfactory resolution to this matter and have agreed that this can best be accomplished by executing an amended Letter Agreement, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, • That the Mayor is hereby authorized and directed to execute on behalf of the City a Letter Agreement with Elva Jeanette Stuckey for a permanent easement in order to construct and install a wastewater line and a storm water line, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 14th day of December, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson • Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: None CITY MANAGER'S REPORT: None COUNCIL COMMENTS: Mayor Stluka noted that a work session will be held in February. He encouraged the Council to check their calendar and relay to staff a good day for them to meet. • CouncilwdrAan Gallahan noted-that she received a letter from a resident in the Chapel Hill Subdivision regarding a drainage problem on Egger Avenue. She asked the Council to consider this for a future improvement. EXECUTIVE SESSION: 17.A. Executive Session as authorized by &551.072 Government Code related to the purchase/exchange/leases/value of real property to wit: offer by Lamar Advertising Company to 199 DECEMBER 14,2000 purchase City owned property for use for a billboard. The Council entered into Executive Session and addressed this item at 8:57 p.m. and adjourned at 9:02 p.m. 17.13. Executive Session as authorized by §551.071 Government Code,related to contemplated litigation, to wit: Cause No. 00-9383; City of Denton, et al vs. TXU Electric • Company, et al; District Court,Dallas County, Texas. The Council entered into Executive Session and addressed this item at 9:02 p.m. and adjourned back into regular session at 9:20 p.m. ACTION RELATIVE TO EXECUTIVE SESSION: 18.A. Consider discussion and/or action related to the offer by Lamar Advertising Companyto purchase City owned propg&for use for a billboard. MOTION: Councilman Joseph moved to reject the offer as discussed in Executive Session. Councilman Palmer seconded the motion. VOTE: Ayes: . Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt • Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 18.B. Consider discussion and/or action related to contemplated litigation, to wit: Cause No. 00-9383; City of Denton, et al vs. TXU Electric Company, et al;District Court, Dallas County, Texas. The Council took no action on this item. ADJOURNMENT: There being no further business, the meeting adjourned at 9:23 p.m. Respectfully Submitted, • '�4"4�G anne Land,Assistant City Manager/ City Secretary 2, 00 , 1 : DECEMBER 21,2000 The Round Rock City Council met in Regular Session on December 21, 2000 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Robert A. Stluka, Jr.,Mayor Pro-tem Earl M. Hairston, Councilman Tom Nielson, Councilwoman Carrie Pitt, Councilman Earl • Palmer, Councilwoman Isabel Gallahan and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. CITIZENS COMMUNICATIONS: Gisele Schaefer, 2003 Woods Cove, outlined the following Legislative Positions from the Round Rock Chamber of Commerce Governmental_Affairs Committee adopted on November 6, 2000. Education * Support current and increased levels of funding to urban and suburban school districts with fast growing student populations to assist with increased maintenance/operation costs,new facility construction and teacher salaries. * Support committing more resources to two-year and four-year institutions of • higher education. Economic Development * Support local control and flexibility in the usage of tax abatements and other incentives to promote economic development and job creation. * Support the continuation of the Texas Department of Economic Development as it proceeds through the Sunset Review process. * Oppose efforts to reduce the local control of sales tax revenues collected for the purpose of economic development activities. Environmental * Support legislation that will protect and provide for a safe and clean environment but does not place an undue burden on new start-up business or hinder business expansions. Transportation • * Support legislation that will enhance funding for critical roadways and other transportation infrastructure. Chamber Liability * Support legislation to provide volunteer chamber officers, directors, and volunteers the same protection from personal liability as currently permitted under Texas law for charitable organizations. 201 DECEMBER 21,2000 Ruth Koughan, 211 Round Rock Avenue, gave an update on the progress of the daffodil bulb sale which is the Senior Citizens Foundation's annual fundraiser. PROCLAMATIONS:None PRESENTATIONS: 6.A.1. Consider a presentation regarding the Downtown Parking Study and Plan. • This item was withdrawn from the agenda at the request of staff. 6.B.1. Consider a presentation of the proposed schedule for adopting the Subdivision Ordinance,the Northeast Road Impact Fee Ordinance, the Landscape Ordinance, the Zoning Ordinance, and other related studies. Joe Vining,Planning Director outlined the schedules for the adoption of the updated ordinance. • Subdivision Ordinance Revision • Road Impact Fee Ordinance • Zoning Ordinance Revision • Landscape Ordinance • • G. O. Bond Election He also gave a brief summary of each ordinance. PUBLIC HEARINGS: 7.A.1. Consider a public hearing regarding the proposed uses of federal Local Law Enforcement Block Grant funds. Paul Conner, Chief of Police,made the staff presentation. This is a routine hearing required before the obligation of Local Law Enforcement Block Grant funds from the U.S. Department of Justice,which the Council authorized in October. The grant requires review of the application and the intended use of the funds by an advisory board, as well as a public hearing to gather public input on the intended use of the $20,716.00 provided to the City in fiscal 2000-01. The Police Department intends to use these funds to purchase police • helmets, riot shields, and an infrared thermal imaging system. The Advisory Board has reviewed the proposed use of these funds. Mayor Stluka opened the public hearing. There being no public testimony, the public hearing was closed. ORDINANCES: 202 DECEMBER 21, 2000 8.A.1. Consider an ordinance designating the following intersections as all way stop at the intersections: Settlement Drive and Gulf Way and Settlement Drive and Lakeside Loop (Second Reading)Tom Word, Traffic Engineer made the staff presentation. This all-way stop at the intersections of Settlement Drive and Gulf Way and Settlement Drive and Lakeside Loop will increase traffic safety for the neighborhood. The first reading of the ordinance was approved on • December 14, 2000. There have been no changes since the first reading of the ordinance. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE FOLLOWING INTERSECTIONS AS ALL-WAY STOP INTERSECTIONS: SETTLEMENT DRIVE AND GULF WAY, AND SETTLEMENT DRIVE AND LAKESIDE LOOP; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer • Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 8.A.2. Consider an ordinance amending Chapter 9, Section 9.502, Code of Ordinances (1995 Edition) changingthe zone on Louis Henna Boulevard from 200 feet east of Greenlawn Boulevard to 1,610 feet east of Doublecreek Drive. (Second Reading) Tom Word, Traffic Engineer made the staff presentation. Due to the many speed related accidents that have occurred on this section of Louis Henna Boulevard, staff recommended the reduction of the speed limit to 45 mph. The first reading of the ordinance was approved on December 14, 2000. There have been no changes since the first reading of the ordinance. • Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.502, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS CHANGING THE SPEED ZONE ON LOUIS HENNA BOULEVARD FROM 200 FEET EAST OF GREENLAWN BOULEVARD TO 1,610 FEET EAST OF DOUBLECREEK DRIVE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. 203 DECEMBER 21,2000 MOTION: Councilman Joseph moved to adopt the ordinance. Mayor Pro-tem Hairston seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan • Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 8.A.3. Consider an ordinance amending Chapter 10, Section 10.904, Code of Ordinances (1995 Edition), setting filing fees for the application to use City owned utility infrastructure. (First Reading) Jim Nuse, Public Works Director made the staff presentation. The passage of this ordinance is necessary in order to set the filing fee for the application by wireless communication companies to use City owned utility infrastructure for wireless communications. The application fee will be$500. Mayor Stluka read the caption of the ordinance. • ORDINANCE NO. AN ORDINANCE AMENDING SECTION 10.904, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, SETTING FILING FEES FOR THE APPLICATION TO USE CITY OWNED UTILITY INFRASTRUCTURE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. • RESOLUTIONS: 9.A.1. Consider a resolution authorizingthe Mayor to execute an Agreement for consulting Services with the United Way of Greater Williamson County for assistance in determining and addressing the health and welfare needs of the citizens of Round Rock. 2. 0 .4 DECEMBER 21,2000 Councilwoman Pitt made the presentation for this item. The services that will be provided are as follows: 1. Assist the City in identifying the health and welfare needs of the City's citizens and developing procedures for determining funding priorities; 2. Assist in identifying the social agencies whose purpose is to address these needs; 3. Assist in the development of general criteria to be met by social agencies • requesting funds to address these needs; 4. Assist in the development of an appropriate application form to be used by social agencies requesting funds to address these needs; 5. Assist in the distribution of application forms to those agencies requesting forms; 6. Recruit and train community volunteers to review applications submitted by social agencies and make recommendations to the United Way and City representative team; and 7. Oversee the United Way volunteer and city representative team's development of funding recommendations for Council consideration. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain consulting services to determine and address the health and welfare needs for the citizens of Round Rock, and • WHEREAS, the Council hereby determines that addressing these needs is a legitimate public purpose under the Constitution and laws of the state of Texas, and WHEREAS, the United Way of Greater Williamson County has submitted an Agreement for Consulting Services ("Agreement")to provide the aforesaid services, and WHEREAS, the City Council desires to enter into said Agreement with the United Way of Greater Williamson County,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Agreement for Consulting Services with the United Way of Greater Williamson County, said Agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 21st day of December, 2000. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND City �Y Secret • MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph 205. DECEMBER 21,2000 Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.B.1. Consider a resolution authorizingthe e Mayor to execute a Development Agreement with Behrens Subdivision Ltd. related to the Behrens Ranch Public Improvement • District and calling_a public hearing_regarding_a proposed assessment/service plan. Charlie Crossfield, Assistant City Attorney made the staff presentation. The Council approved a resolution on April 27, 2000 establishing the feasibility and desirability of creating a Public Improvement District for the Behrens Ranch development. At this time the Development Agreement with Behrens Subdivision, Ltd. if being presented to the Council for consideration. The next step is to set the time for a public hearing regarding the proposed assessment/service plan for the District. The public hearing will be held January 25, 2001 at 7:00 p.m. at the City Council meeting. Mayor Stluka read the following resolution. RESOLUTION NO. • A RESOLUTION APPROVING A DEVELOPMENT AGREEMENT WITH BEHRENS SUBDIVISION, LTD. RELATED TO THE BEHRENS RANCH PUBLIC IMPROVEMENT DISTRICT AND CALLING A PUBLIC HEARING REGARDING A PROPOSED ASSESSMENT/SERVICE PLAN; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. WHEREAS, on April 27, 2000, the City Council of the City of Round Rock, Texas (the "City") passed Resolution No. R-00-04-27-12E1 (the "Creation Resolution") which authorized and approved the creation of the Behrens Ranch Public Improvement District (the "District"); and WHEREAS, the authorization of the District took effect when notice of the passage of such Creation Resolution was published in a newspaper of general circulation on May 3, 2000; and WHEREAS, Behrens Subdivision, Ltd., the developer within the District, has presented to the City Council for consideration a form of Development Agreement attached hereto as Exhibit"A"; and WHEREAS, the City also must hold a public hearing on a proposed assessment/service plan for the District in accordance with Section 372.016, Texas Local Government Code, as amended;Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS THAT: I. • The City Council hereby approves the Development Agreement in substantially the form attached hereto as Exhibit "A". The Mayor is hereby authorized to execute the final Development Agreement. II. In accordance with Section 372.016, Texas Local Government Code, as amended, 'a public hearing shall be held at 7:00 p.m. on January 25, 2001 regarding the proposed assessment/service plan for the District. Notice of such public hearing in substantially the form attached hereto as Exhibit `B" shall be published in a newspaper of general circulation in the City at least 10 days prior to the public hearing. III. � 206 DECEMBER 21, 2000 The Mayor, City Manager, City Secretary and other appropriate officials of the City are hereby authorized and directed to do any and all things necessary and/or convenient to carry out the terms of this Resolution. IV. If any section, paragraph, clause or provision of this Resolution shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such Section, paragraph, clause or provision shall not affect any of the remaining provisions of this Resolution. V. This Resolution shall be in force and effect from and after its passage, and it is so • ordered. VI. All orders, resolutions and ordinances, or parts thereof, inconsistent herewith are hereby repealed to the extent of such inconsistency. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 21st day of December, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson is Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.C.1. Consider a resolution authorizing the Mayor to execute Amendment No. 2 to the Contract for Engineering Services with HDR Engineering, Inc. for the 1998-1999 Water System Improvements. Mayor Stluka disclosed that he has a business relationship with HDR Engineering,however, it has no impact or pertains to any City business. Jim Nuse,Public Works Director made the staff presentation. The is for the construction • of a new 1.25 million gallon elevated water tank at the existing South 81 Standpipe Site which was identified in the 1998/99 Water System Improvements C.I.P. This tank will be identical to the one built at La Frontera. This amendment will allow HDR to perform the necessary work required to construct the new elevated tank before taking the old standpipe out of service, thereby maintaining the integrity and an adequate supply of water in our system. The general scope of work under this amendment is to survey and provide field notes for an additional 0.24 acre the 20 DECEMBER 21,2000 City acquired from Dell to expand the existing site. Also, included are additional Geotechnical services and modifications to the construction plans and bidding documents. The total fee for this amendment is $25,000.00. Mayor Stluka read the following resolution. RESOLUTION NO. • WHEREAS, the City of Round Rock has previously entered into an Contract for Engineering Services with HDR Engineering, Inc. for the 1998-1999 Water System Improvements, and WHEREAS, HDR Engineering, Inc. has submitted Amendment No. 2 to the Contract for Engineering Services for a change in the scope of services, and WHEREAS, the City Council desires ,to enter into said Amendment No. 2 to the Contract for Engineering Services with HDR Engineering,Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment No. 2 to the Contract for Engineering Services with HDR Engineering, Inc. for a change in the scope of services. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 21st day of December, 2000. ROBERT A. STLUKA, JR., Mayor • City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.C.2. Consider a resolution authorizing the Mayor'fo execute a professional services • agreement with Heart of Texas Inspection Services. Inc. for the administration and inspection of the tank painting of the southeast elevated water tank. Jim Nuse,Public Works Director made the staff presentation. The paint on the elevated water tank in Southeast Round Rock is deteriorating. HOT Inspection inspected the interior of the tank and determined that it is sound. This contract will provide plans and specifications of the re-coating of the exterior of the tank, as well as administration and inspection of the project. The cost of this service is $7,000.00. 208 DECEMBER 21, 2000 Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain site administration and inspection services in connection with the painting of the southeast elevated water tank, and WHEREAS, Heart of Texas Inspection Services, Inc. has. submitted a professional services agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Heart of Texas Inspection Services, Inc. for site administration and inspection services in connection with the painting of the southeast elevated water tank, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 21st day of December, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.C.3. Consider a resolution authorizing the Mayor to execute an Advance Funding Agreement for Standard Highway!Lnprovement Projects with the Texas Department of Transportation for interim roadway tie-in improvements at Ryan's Crossing. Jim Nuse, Public Works Director made the staff presentation. US 79 is presently under construction by TxDOT along the frontage of Ryan's Crossing, a single-family subdivision approximately 0.2 mile west • of CR 122. Milburn Homes. The developer of Ryan's Crossing, has agreed to pay for interim improvements across the construction area to the existing highway to facilitate entry to sections of the subdivision that are complete and in which homes are under construction. TxDOT cannot receive funds unless they come from a City or County. Milburn has issued a check to the City of 209 DECEMBER 21,2000 Round Rock in the amount of$18,000. The agreement will enable TxDOT to receive the funds from the City of Round Rock. The interim improvements have been completed. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, Commission Minute Order 107420 authorizes the Texas Department of • Transportation ("TxDOT") to undertake and complete highway improvements generally described as an interim tie-in at Ryan's Crossing, and WHEREAS, TxDOT requires the City to participate in said improvements by funding a portion of the improvements, and WHEREAS, TxDOT has submitted an Advance Funding Agreement for Standard Highway Improvement Projects (On-System) ("Funding Agreement") for the construction required to complete the tie-in at Ryan's Crossing,,and WHEREAS,the City wishes to enter into aid Funding Agreement,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Advance Funding Agreement for Standard Highway Improvement Projects (On-System) with TxDOT for the construction required to complete the tie-in at Ryan's Crossing, a copy of said agreement attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 21st day of December, 2000. • ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. • 9.C.4. Consider a resolution accepting the proposal of Romy, Parker and Kasberg, L.L.P. to provide engineering services for the Downtown Sidewalk Replacement and Pedestrian Access Improvements and authorizingthe he negotiation of an Engineering Services Agreement. This item was withdrawn from the agenda at the request of staff. 9.C.5. Consider a resolution approving the action of the Round Rock Transportation System Development Corporation concerning adjustments to the City's water and wastewater 210 DECEMBER 21,2000 lines associated with the construction of the SH 45 Frontage Roads. Tom Word, Traffic Engineer made the staff presentation. The Texas Department of Transportation awarded the contract for the construction of SH 45 Frontage Roads from A.W. Grimes Boulevard to CR 172 in Round Rock. On August 10, 2000, the Round Rock Transportation System Development Corporation entered into a Funding Agreement with the Texas Turnpike Authority in which the Corporation o • agreed to pay 100/o of the cost associated with the adjustment,relocation, and/or removal of any utility facilities in conflict with the proposed SH 45 Frontage Road project. The City Council approved the action of the Corporation by Resolution No. R-00-08-1 0-1 OD 1 dated August 10, 2000. This expenditure is also included in the Corporation's currently approved Transportation Capital Improvement Program. The total bid for the water and wastewater line adjustments by the contractor Balfour Beatty was $917,081. The TTA is requesting $146,733 (16% of the total bid price)be provided for engineering and contingencies. The total sum requested by TTA at this time is $1,063,814,which will be funded by the Corporation. This request does not cover any of the costs associated with the adjustment of all the other utilities in the SH 45 corridor for which the Corporation is responsible. The Round Rock Transportation System Development Corporation approved this action earlier in the evening. • Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, on August 10, 2000, the Round Rock Transportation System Development Corporation ("Corporation") entered into a Funding Agreement with the Texas Department of Transportation in which the Corporation agreed to pay 100% of the cost associated with the adjustment, relocation, and/or removal of any utility facilities in conflict with the proposed SH 45 Frontage Road project, and WHEREAS, City Council approved the action of the Corporation by Resolution No. R- 00-08-10-1 OD 1 dated August 10, 2000, and WHEREAS, the City Council wishes to approve of the action to authorize payment by the Corporation of$1,063,814 to the Texas Department of Transportation,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That City Council hereby approves the action of the Round Rock Transportation System Development Corporation authorizing payment of $1,063,814 to the Texas Department of Transportation for the adjustment of City of Round Rock water and wastewater lines in conflict with the construction of SH 45 Frontage Roads. • The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 21st day of December, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary DECEMBER 21,2000 . 211 MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Gallahan seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan • Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.C.6. Consider a resolution authorizingthe he Mayor to execute a Cost Participation and Maintenance Agreement with the Crossiniz Condominiums Home Owners Association for replacement water lines. Jim Nuse,Public Works Director made the staff presentation. The Crossing Condominiums has blue tubing. They have experienced numerous failures in the lines over time. The Association for the condominiums wishes to pay half of the replacement cost, which includes relocation of the meter boxes. The'engineering for this project was conducted in- house. The cost of the improvements is $65,000.00,which includes contingency. The Association will pay half of the funds and the other half will be paid from the blue tubing lawsuit proceeds. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to replace certain water service lines on property located at the intersection of Hesters Crossing and Dry Creek Drive, and WHEREAS, the City and the owners of the property wish to share in the costs of the project,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City, a Cost Participation and Maintenance Agreement for Water Service Lines with the Crossing Condominiums Home Owners Association in connection with the construction and replacement and the future maintenance of certain water lines at the intersection of Hesters Crossing and Dry Creek Drive, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which"this Resolution was adopted was posted and that such meeting • was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 21st day of December, 2000. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary 212 DECEMBER 21, 2000 MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph • Mayor Stluka Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: 10.A. Consider twelve appointments to the Zoning Advisory Committee. Mayor Stluka opened the floor for nominations for the positions to be held by the City Council and Commissioners. MOTION: Mayor Pro-tem Hairston moved to appoint Councilwoman Pitt, Councilman Nielson, Commissioners Frank Del Castillo, Al Kosik, and Ellen Macauley to the Zoning Advisory Committee by acclamation. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. Mayor Stluka opened the floor for nominations for the positions to be held by citizens. Richard Hallum,Rodney Howard, Jane Kirschman,Hal Talton, and Bob Tagge were nominated. MOTION: Councilman Joseph moved that nominations cease. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston • Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. Following are the results from a poll of the Council: Richard Hallum - 2 votes qq 3j 213 DECEMBER 21, 2000 Rodney Howard - 7 votes (appointed) Jane Kirschman - 4 votes Hal Talton - 4 votes Bob Tagge - 4 votes Following are the results from a poll of the Council for the individuals who each received 4 votes. iJane Kirschman - 3 votes Hal Talton - 7 votes(appointed) Bob Tagge - 4 votes(appointed) Mayor Stluka opened the floor for nominations for the positions to be held by the Business and Development Community. John Fleming, Jim Boles, Roy Beard, Jim Stendebach, Randy Mays,Don Quick, O'Barr Rost, and Jason Dyke were nominated. MOTION: Councilwoman Pitt moved that nominations cease. Councilwoman Gallahan seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. Following are the results from a poll of the Council: John Fleming - 1 vote Jim Boles - 5 votes (appointed) Roy Beard - 6 votes (appointed) Jim Stendebach - 5 votes (appointed) Randy Mays - 1 vote Don Quick - 3 votes O'Barr Rost - 6 votes (appointed) Jason Dyke - 1 vote 10.B. Consider one appointment to the Williamson County and Cities Health District Board of Directors. MOTION: Councilman Joseph moved to appoint Peggie Fink to the Williamson County • and Cities Health District Board of Directors by acclamation. Councilwoman Gallahan seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka 214 DECEMBER 21,2000 Noes: None ACTION: The motion carried unanimously. CITY MANAGER'S REPORT: None COUNCIL COMMENTS: None EXECUTIVE SESSION: 13.A. Executive Session as authorized by §551.072 Government Code,related to the purchase/exchange/leases/value of real property, to wit: Possible purchase of approximately 2.66 and 1 50 acres out of the J M Harrell Surve locally known as 1001 Emmanuel Street. The Council entered into Executive Session at 8:07 p.m. and adjourned back into Regular Session at 8:23 p.m. ACTION RELATIVE TO EXECUTIVE SESSION: 14.A. Consider discussion and/or action related to the possible purchase of gpproximately 2 66 and 1 50 acres out of the J. M. Harrell Survey, locally known as 1001 Emmanuel Street. MOTION: Mayor Pro-tem Hairston moved to authorize the City Attorney to proceed as directed in the Executive Session. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. ADJOURNMENT: There being no further business, the meeting adjourned at 8:25 p.m. Respectfully Submitted, &Xd-- Anne Land, Assistant City Manager/ • City Secretary JANUARY 11, 2001 21 The Round Rock City Council met in Work Session and Regular Session on Thursday, January 11, 2001 in the City Council Chamber, 221 E. Main Street. CALL WORK SESSION TO ORDER- 6:00 P.M. ROLL CALL: Those members present were Mayor Robert A. Stluka, Jr., Mayor Pro-tem Earl M. Hairston, Councilwoman Carrie Pitt, Councilman Earl Palmer, Councilwoman Isabel • Gallahan and Councilman Jimmy Joseph. Councilman Tom Nielson was absent. Also present were City Manager,Bob Bennett,Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. WORK SESSION: 3.A.1. Consider a presentation from Angelou Economics concerning the Economic Development Strategy Action Plan. Nancy Yawn,Public Affairs and Business Development Director made the staff presentation. The City Council approved a contract in October for Angelou Economics to provide Round Rock with a strategic target industry and marketing plan to further enhance the City's economic development efforts at a cost of$70,000. Mr. Angelou gave a brief status report on the process. He also noted that the next step of the process is the formation of an Advisory Commission which will be addressed at the p rY , Council's next meeting. Angelou Economics strongly believes in the active participation of local stakeholders in the strategic planning process. All too often, assessments and plans lie dormant upon completion because key community members responsible for implementing some aspect of the plan were not involved in this process. An Advisory Commission comprised of representatives from throughout the community will ensure a valuable assessment and will provide the impetus for the successful implementation of the plan's recommendations. 3.A.2. Consider a presentation concerning the first building of the Municipal Office Center Project. Bob Bennett, City Manager made the staff presentation. The Council approved the purchase of the McConico property last year and Certificates of Obligation were sold to finance a Parks and Recreation/Municipal Court building. The cost for this facility is $5.966 million for the building and$467,282 for the land. The $5 million will be funded from Certificates of Obligation. Architecture Plus was hired to design the first building. The Capital costs are in the current tax rate and the Operations and Maintenance cost will be covered in FY 2002. This facility will allow room for growth for the Parks and Recreation Department, Municipal Court and Planning Department and set an architectural tone for this area of town. 216 JANUARY 11, 2001 Mac Ragsdale of Architecture Plus gave an update on the overall project. Using schematic drawings, Mr. Ragsdale also gave an overview of the design and materials that could be used for the building and of the floor plans for Municipal Court,Parks and Recreation Department and the Planning Department. 3.A.3. Consider a presentation by the Austin Area Technical Advisory Committee on air • quality matters for the Austin MSA 5 County region. Bob Bennett, City Manager made the staff presentation. The Technical Advisory Committee (TAC) is a response to the possible pending Federal designation of the region as a non-attainment of the 8-hour standard for ozone. Mayor Kirk Watson, Mayor Stluka and other area elected officials created an ad hoc committee to investigate and recommend action to their respective governing bodies. If we were classified non-attainment impacts would be serious and expensive. Our major highway projects would be stopped until an Air Shed Plan could be formulated for the community and region. We would be required to bring the air shed to 1990 ozone levels. Although the expense is unknown,we assume it would be great. The TAC is working on a recommendation that will benefit the Air Shed, cost less and avoid non-attainment. Mr. Fred Blood of the City of Austin presented preliminary suggestions and progress • report from the committee. 3.13.1. Consider a presentation on an action plan to improve vehicle drop-off process for Old Town Elementary School students in the Plantation neighborhood. Tim Jenkins,Programs Manager made the staff presentation. Details for an action plan are being developed to improve the vehicle drop-off process for Old Town Elementary School students in the Plantation neighborhood. Three key components that are included in the plan are: • limiting the times available for use of a city-owned easement from Plantation Cove to the school; • restricting parking use of Plantation Drive, Plantation Cove, Plantation Court, and Tarleton Lane; and • providing additional on-site drop-off for vehicles at Old Town Elementary. • Staff has been working with the Round Rock Independent School District staff and the neighborhoods surrounding Old Town Elementary in an effort to improve car access for dropping off students. Currently, there is no access off FM3406 for students to be dropped off. Some options that were brought up were the construction of a gate between Old Town Elementary and the Plantation, signage and police enforcement at identified areas of The 217 JANUARY 11,2001 Plantation, or the creation of an in and out drive-way off FM3406. Staffs from the City and School District are still discussing the various options for a solution to improve access for students to be dropped off for school. 3.B.2. Consider a presentation on a corridor improvement project along Sunrise Road from Palm Valley Boulevard to Bowman Road. This item was addressed under item 10.A. 3.B.3. Consider a presentation concerningthe he implementation of the reuse water to irrigate Old Settlers Park at Palm Valley. This item was addressed under item 10.A. CALL REGULAR SESSION TO ORDER- 7:00 P.M. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Robert A. Stluka, Jr.,Mayor Pro-tem Earl M. Hairston, Councilman Tom Nielson, Councilwoman Carrie Pitt, Councilman Earl Palmer, Councilwoman Isabel Gallahan and Councilman Jimmy Joseph. Also present were Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session December 14, 2000 and Regular Session December 21, 2000 • MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilwoman Pitt seconded the motion. VOTE: Ayes: Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None Absent: Councilman Nielson ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: John Gordon, 1007 Green Meadow,presented to the Council a resolution that was approved by the Mesa Village Neighborhood Association that requested a 3-way stop at West • Mesa Park Drive and Georgetown Street. He added that a majority of the residents are in favor of the proposed fence improvements along Sunrise Road. He also asked for the Council's consideration in designating Hopewell Middle School and Old Town Elementary as a polling place. Betty Weeks, 1500 Greenfield, expressed her support of the fence improvements for Sunrise Road. 218 JANUARY 11, 2001 Lee Smith, 1913 Plantation Cove, expressed his concern regarding the traffic that lines up in the cul-de-sac in the Plantation neighborhood to drop off students that attend Old Town Elementary School. He added that his main concern is for the safety of the children that are either being dropped off or walking to school. Betty Putney, 1912 Plantation Drive, expressed her concern regarding the increased • vehicle traffic in the Plantation neighborhood as students are dropped off that attend Old Town Elementary School. She showed a photo of a number of vehicles that line up in the cul-de-sac and which causes an unsafe situation for the students that are walking to school. Randy Trevathan, 601 Cambridge, expressed his concern that the residents did not receive advance warning that Fairlane was going to be barricaded and also that the stop signs have not be placed on Gattis School Road. He added that the residents were promised that the stop signs would be placed on Gattis before the barricades were placed on Fairlane. PROCLAMATIONS: None PRESENTATIONS: 10.A. Continuation of presentations not addressed during the Work Session. 3.B.2. Consider a presentation on a corridor improvement project along Sunrise Road from Palm Valley Boulevard to Bowman Road. Tim Jenkins,Programs Manager made the staff presentation. The City is planning improvements on Sunrise Road from the intersection of Sunrise and Bowman Road to the property lines of the multi-family and commercial properties between Palm Valley Boulevard(US 79) and Mesa Park Drive. This proposed project is the first phase of a program that will include similar improvements to be done on the Bowman Road corridor. The corridor improvements will definitely include new fencing, and,possibly, landscaping and signage depending on funding availability and physical limitations. City staff has been working with Mesa Village,Mesa Ridge, and Egger Acres neighborhood associations for two years in implementing the Northeast Neighborhoods Improvement Program. Other improvements include sidewalks,park improvements, and street and drainage improvements. • The corridor improvement project will later include Bowman Road for similar improvements as those along Sunrise Road. Fence construction will affect the residents with property lines along the corridor and non-conforming gates will be taken out or blocked by the new fencing. City will enter a license agreement with Neighborhood Association to identify responsibilities for maintaining the corridor. This project will be a model for the City to establish a program to 219: JANUARY 11,2001 improve strategic view corridors along specified City streets that intersect state highway system roads. The corridor improvements will help protect property values in three of our older residential neighborhoods with an aesthetically improved main entrance into the neighborhoods and primary route to local schools. Mesa Village Neighborhood Association(MYNA)has done an initial notification to the residents regarding the improvements. City staff is initiating a • formal citizen participation effort with citizen information packets for individual property owners and an open house on January 8"'that will be sponsored by MYNA. 3.B.3. Consider a presentation concerningthe he implementation of the reuse water to irrigate Old Settlers Park at Palm Valley.,Jim Nuse,Public Works Director made the staff presentation. Over time it is anticipated that the irrigation demand at Old Settlers Park at Palm Valley may reach 1.0 million gallons per day. The cost of reuse water is about %Z the cost of potable water and it allows the more expensive water to be used for higher purposes. In order to prepare for the upcoming bond election, staff recommended negotiating an engineering agreement with HDR Engineering to design these improvements. HDR has already prepared a Master Reuse Water Plan for Round Rock. That study was commissioned by the LCRA/BRA . Alliance. The reuse line from the Wastewater Treatment Plant is in place to Old Settlers Park at Palm Valley. Staff desires to complete the planning to convert the irrigation from the potable system to the reuse system. Tony Bagwell of HDR noted that reclaimed water is an important water supply facing the future of a lot of municipalities. He outlined the following information: Allowed types of Reclaimed Water(Reuse) Quality • Regulated by TNRCC • Type 1 Quality - where the public may come in direct contact - typically uncontrolled access • Type 2 Quality - where the public may not come in direct contact • - typically controlled access • Prior Health Studies Benefits of Direct Reuse • New water supply • Low cost • Can be developed quickly 220 JANUARY 11, 2001 • Can delay the development of new, higher-cost supplies • Reduced wastewater discharge • Environmentally positive • Great for irrigation and other selected uses Potential Round Rock Reclaimed Water Uses • Master Plan Study identified: - Ball field and Old Settlers Park - Other City and County parks - Golf Courses - Schools - Industry - Dual system residential developments PUBLIC HEARINGS: None ORDINANCES: 12.A.1. Consider an ordinance amending Chapter 10, Section 10.904, Code of Ordinances (1995 Edition), setting filing fees for the application to use City owned utility infrastructure. (Second Reading) Jim Nuse, Public Works Director made the staff presentation. The passage of this ordinance is necessary in order to set the filing fee for the application by wireless communication companies to use City owned utility infrastructure for wireless • communications. The City has been approached to allow antennas on water towers. This process will allow the City to negotiate an agreement to permit them. The applicant will pay a$500 fee to review the application. The first reading of the ordinance was approved on December 21, 2000. There have been no changes since the first reading of the ordinance. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING SECTION 10.904, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, SETTING FILING FEES FOR THE APPLICATION TO USE CITY OWNED UTILITY INFRASTRUCTURE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Palmer • seconded the motion. VOTE: Ayes: Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None Absent: Councilman Nielson ACTION: The motion carried unanimously. 7+y 221. JANUARY 11, 2001 RESOLUTIONS: 13.A.1. Consider a resolution naming the first building of the Municipal Office Center the Garfield W. and Petrenella McConico Municipal Office Building_Bob Bennett, City Manager,made the staff presentation. Garfield and Petrenella McConico have served this • community for over 70 years. Mr. McConico was a Councilmember and businessman and Petrenella is a retired schoolteacher. The Municipal Office Center will also be on property that was previously Mr. and Mrs. McConico's homestead. Evon McConico and Patsy Anderson, daughters of Mr. and Mrs. McConico were present and thanked the Council for naming the first building of the Municipal Office Center after their parents. Mayor Pro-tem Hairston a read the following resolution. RESOLUTION NO. WHEREAS,prior to his recent passing, Garfield W. and Petrenella McConico lived in Round Rock for over seventy years, during which time they devoted their lives to ensuring that Round Rock has the best environment possible in which to live and raise a family, and WHEREAS, Garfield was active in local,national and international Lion's Clubs and was known universally for his compassion and good sense of humor, and WHEREAS, Garfield was elected as Round Rock's first African American council member to the City Council in 1969 where he served for over eight years, including six years as • Mayor Pro-tem helping transform Round Rock from a small town into a bustling metropolis, and WHEREAS, Garfield helped establish basic municipal services ranging from garbage pickup to a quality water system, and WHEREAS, Garfield balanced his political career with teaching math at the former Hopewell High School and running his own painting business, and WHEREAS, Garfield's wife,Petrenella is a lifelong resident of Round Rock, and WHEREAS,Petrenella has devoted thirty-two years of her life to teaching the children of the community, having taught at the original Stoney Point School in 1943, and later teaching at Hopewell High, and Berkman Elementary, and WHEREAS,the new Municipal Office Center will be located on land previously owned by Garfield and Petrenella,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the first municipal office building to be built on the Municipal Office Center shall hereafter be named the Garfield W. and Petrenella McConico Municipal Office Building in everlasting gratitude for their unselfish dedication to and accomplishments for the betterment of our community. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally,acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. • RESOLVED this 11th day of January, 2001. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. -222 JANUARY 11, 2001 VOTE: Ayes: Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None Absent: Councilman Nielson ACTION: The motion carried unanimously. • 133.1. Consider a resolution authorizingthe Mayor to execute arg_ant application with the Capital Area Planning Council for financial assistance to hire and equip two part-time Victim's Assistance personnel. Paul Conner, Chief of Police made the staff presentation This three-year grant would seek$31,973.00 in first-year funding from the State for two positions beginning in July. The grant requires a$7,993.00 match by the City. The Police Department's Victims Assistance Program acts as support system to crime and family crisis victims by providing immediate crisis intervention; serving as an information and referral source for the victims, survivors, and their families; and assisting in filing Crime Victims Compensation Claims. Addressing these needs not only assist victims but also facilitates the victims' and witnesses' willingness and ability to cooperate with the criminal justice system in the investigation and prosecution of these crimes. The program's caseload has risen 42 percent since • calendar 1997, and its caseload is expected to continue to grow rapidly as the City population grows. This three-year grant would seek$31,973 in first-year funding for two part-time Victims Assistance personnel beginning in July. The grant requires a 20 percent($7,993)match by the City. In the first year of the grant, the match will be covered by in-kind equipment and supplies. In the second and third year,the match is covered by in-kind volunteer hours. In addition, the third year will require $500 in direct spending by the City on salaries. If grant funding is not renewed after three years, the grant-funded positions will be eliminated. The cost to the City is $500 in direct, general fund match in Year 3 of the grant. The project seeks to improve the services received by crime victims in Round Rock by increasing the quality and quantity of personal contracts with victims,providing additional victims assistance training to Police • Officers, and increasing public awareness of the Victims Assistance Program. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS,the Capital Area Planning Council has grant funds available to cities for various law enforcement projects, and WHEREAS, grant funds are available for the Victims Assistance Program to partially fund two part-time Victims Assistance personnel, and s 223 JANUARY 11,2001 WHEREAS, the City Council wishes to make application for a three-year grant to provide financial assistance for the above-described positions,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to make the necessary application for the above-described grant. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the • Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 11th day of January, 2001. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None • Absent: Councilman Nielson ACTION: The motion carried unanimously. 13.C.1. Consider a resolution authorizing the Mayor to execute an Agreement for the Provision of Limited Professional Services with Baker-Aicklen&Associates, Inc. in connection with the condemnation of the Wilson tract for the Greenlawn Boulevard Extension Project. Steve Sheets, City Attorney made the staff presentation. Expert testimony is needed for the trial concerning the condemnation proceedings regarding the Wilson tract for the extension of Greenlawn Boulevard. Jim Stendebach of Baker-Aicklen&Associates, Inc. can provide that expert testimony. The cost of the service is estimated between$2,000 to $5,000 and depends on the length of his testimony. Mayor Stluka read the following resolution. • RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional engineering services in connection with the condemnation of the Wilson tract for the Greenlawn Boulevard Extension Project, and WHEREAS, Baker-Aicklen&Associates, Inc. has submitted an Agreement for the Provision of Limited Professional Services to provide said services, and WHEREAS,the City Council desires to enter into said agreement with Baker-Aicklen& Associates, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Agreement for the Provision of Limited Professional Services with Baker-Aicklen&Associates, 202` 4 JANUARY 11, 2001 Inc., for professional engineering services in connection with the condemnation of the Wilson tract for the Greenlawn Boulevard Extension Project, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 11th day of January, 2001. • ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Palmer moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None Absent: Councilman Nielson ACTION: The motion carried unanimously. 13.D.1. Consider a resolution authorizingthe he City Manager to execute a purchase order • to Hest Fitness Products for the purchase of fitness equipment for five fire stations. Lynn Bizzell, Fire Chief made the staff presentation. On Thursday, December 21, 2000, two bids were received for fitness equipment to be placed in designated gym areas at each of the Fire Stations. The staff recommended awarding the fitness equipment to Hest Fitness Products, who had the overall low bid and the equipment meets the specifications written by the equipment teams at a cost of$38,340.00. Staff recommended approval of this purchase order to fully equip the designated gym areas in each of the Fire Stations. The equipment is required for the wellness initiative and for our Firefighters to maintain a level of fitness in accordance with Performance Management Process. The items that that were recommended for purchase are the low bid and meet specifications written by the equipment team. Currently, Station No. 5 has no fitness • equipment and most of the equipment at the other stations was purchased by firefighters and needs repair due to normal wear and tear. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the purchase of fitness equipment for five fire stations, and 225 JANUARY 11,2001 WHEREAS, Hest Fitness Products has submitted the lowest responsible bid, and WHEREAS,the City Council wishes to accept the bid of Hest Fitness Products,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Hest Fitness Products is hereby accepted as the lowest responsible bid and the City Manager is hereby authorized and directed to issue a purchase order to Hest Fitness Products for the purchase of fitness equipment for five fire stations. The City Council hereby finds and declares that written notice of the date,hour,place and • subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 11th day of January, 2001. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilwoman Gallahan moved to approve the resolution. Councilman Joseph seconded the motion. VOTE: Ayes: Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph • Mayor Stluka Noes: None Absent: Councilman Nielson ACTION: The motion carried unanimously. 13.D.2. Consider a resolution authorizingthe he City Manager to execute purchase orders to Casco Industries, Inc., Fire Supply, Inc., Progressive Fire and Rescue, Firequip, and Ferrara Fire Fighting Equipment for the purchase of fire equipment to be carried on a new aerial platform truck. Lynn Bizzell,Fire Chief made the staff presentation. On Thursday,December 21, 2000, received six bids for the fire equipment. The varied equipment was awarded to five of the six vendors winning different parts of the equipment list. The equipment consists of everything from fire hose to flashlights. Staff recommended award of the equipment bid to the noted five vendors. Casco Industries Inc. $25,999.50 Fire Supply Inc. 855.40 • Progressive Fire and Resue 1,621.50 Firequip 507.50 Ferrara Fire Fighting Equipment 1,305.00 Total Cost: $30,287.98 Staff recommended approval of the purchase orders to fully equip the new aerial platform truck that has been ordered and will soon be delivered. The equipment is compatible and will be used to keep the aerial platform trucks as uniform as possible. The items that were recommended for 226 JANUARY 11, 2001 purchase are the low bid and/or met specifications written by the equipment team. All items have been tested or currently in use by the Fire Department. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the purchase of fire • equipment to be carried on a new aerial platform truck, and WHEREAS, Casco Industries, Inc., Fire Supply,Inc.,Progressive Fire and Rescue, Firequip, and Ferrara Fire Fighting Equipment have submitted the lowest responsible bids, and WHEREAS, the City Council wishes to accept the bids of Casco Industries, Inc., Fire Supply, Inc.,Progressive Fire and Rescue,Firequip, and Ferrara Fire Fighting Equipment,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bids of Casco Industries, Inc.,Fire Supply, Inc.,Progressive Fire and Rescue, Firequip, and Ferrara Fire Fighting Equipment are hereby accepted as the lowest responsible bids and the City Manager is hereby authorized and directed to issue purchase orders to Casco Industries, Inc. in the amount of$25,999.50,Fire Supply,Inc. in the amount of$855.40, Progressive Fire and Rescue in the amount of$1,621.50, Firequip in the amount of$507.50, and Ferrara Fire Fighting Equipment in the amount of$1,305.00 for the purchase of fire equipment to be carried on a new aerial platform truck, as shown on the attached Exhibit"A". The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 11th day of January, 2001. ROBERT A. STLUKA, JR.,Mayor • City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Palmer moved to approve the resolution. Councilwoman Gallahan seconded the motion. VOTE: Ayes: Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None Absent: Councilman Nielson ACTION: The motion carried unanimously. 13.E.1. Consider a resolution authorizing the Mayor to execute an agreement with • Pinnacle Consulting Management Group, Inc. for real estate acquisition services concerning the right-of way for A.W. Grimes Boulevard. Tom Word, Traffic Engineer made the staff presentation. The proposed agreement includes services for the purchase of right of way and easements necessary for the construction of A.W. Grimes Boulevard from owners in the Round Rock East unrecorded subdivision. The agreement includes appraisal of the properties and 227 JANUARY 11,2001 negotiations with the owners for the purchase of the right of way and easements. The proposed cost for the services is $25,000.00. A. W. Grimes Boulevard is a new arterial included in the adopted Round Rock Transportation Master Plan. The project is also included in the current Transportation Capital Improvements Program as adopted by the Round Rock Transportation System Development Corporation and by the City Council. The right of way to be purchased through this agreement is a part of the right of way required for the City's Phase I Construction Project for A.W. Grimes Boulevard. The completion of Phase 1 and Phase 2 of this project will provide a much-needed north-south arterial across Brushy Creek, and will greatly improve mobility for the citizens. Additionally, the arterial will enhance access to Stony Point High School for those students living south of Brushy Creek. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock desires to retain professional real estate services related to the acquisition of right-of-way for A.W. Grimes Boulevard, and WHEREAS,Pinnacle Consulting Management Group, Inc. has submitted an agreement to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Pinnacle Consulting Management Group, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with Pinnacle Consulting Management Group, Inc:, for professional real estate services related to the acquisition of right-of-way for A.W. Grimes Boulevard, copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 11th day of January, 2001. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman. Joseph moved to approve the resolution. Councilwoman Gallahan seconded the motion. VOTE: Ayes: Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None Absent: Councilman Nielson ACTION: The motion carried unanimously. 22 � JANUARY 11,2001 13.E.2. Consider a resolution authorizingthe e Mayor to execute a contract with JNM Construction for the Waterline Replacement Project- Crossing Condominiums Jim Nuse,Public Works Director made the staff presentation. On November 7, 2000, five bids were received for this project. JNM Construction submitted the lowest and best bid. Staff recommended awarding the contract to JNM Construction in the amount of$53,295.00. This complex has experienced the same issues with "blue tubing" as the rest g e t of the City. As with other areas,the City has incurred large water losses in this area. The cost of this service is $53,295.00 (50%funded by "Blue Tubing" and 50% funded by Crossing Condominiums). Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the Waterline Replacement Project- Crossing Condominiums, and WHEREAS, JNM Construction has submitted the lowest responsible bid, and WHEREAS, the City Council wishes to accept the bid of JNM Construction,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of JNM Construction is hereby accepted as the lowest responsible bid and subject to the negotiation and final approval by the City Manager and City Attorney of a contract document, the Mayor is hereby authorized and directed to execute a contract with JNM Construction for the Waterline Replacement Project- Crossing Condominiums. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 11th day of January, 2001. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None Absent: Councilman Nielson ACTION: The motion carried unanimously. 13.E.3. Consider a resolution authorizing staff to negotiate a contract to provide engineering services for the Downtown Sidewalk Replacement and Pedestrian Access Improvements and authorizing the negotiation of an Engineering Services Agreement. JANUARY 11, 2001 Jim Nuse, Public Works Director made the staff presentation. The current paver sidewalk system in historic downtown is degraded and getting worse. The City is patching areas as pavers get detached or broken. Replacing the sidewalk will impact downtown business by limiting access during construction. This will improve pedestrian access and streetscape for the historic central business district. Several meetings have been held with the affected Downtown businesses. Staff • recommended that negotiations begin with Roming,Parker&Kasberg, L.L.P. to provide these services. Members of the Council expressed their concern that a Round Rock firm was not being recommended. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has requested proposals from engineering firms for engineering services for the Downtown Sidewalk Replacement and Pedestrian Access Improvements ("Project"), and WHEREAS,Roming,Parker&Kasberg, L.L.P. appears to be the best qualified firm to provide said services, and WHEREAS, the City Council desires to accept the proposal of Roming, Parker& Kasberg, L.L.P.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the proposal of Roming,Parker&Kasberg, L.L.P. is hereby accepted and the City • Council authorizes City Staff to negotiate an Engineering Services Agreement with Roming, Parker&Kasberg, L.L.P. for the Project. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 1 lth day of January, 2001. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Palmer moved to approve the resolution and for staff to begin negotiations with Roming, Parker & Kasberg, L.L.P. as recommended. Councilwoman Gallahan seconded the motion. • VOTE: Ayes: Councilman Palmer Mayor Stluka Noes: Mayor Pro-tem Hairston Councilwoman Pitt Councilwoman Gallahan Councilman Joseph Absent: Councilman Nielson ACTION: The motion failed with 2 ayes and 4 noes. JANUARY 11,2001 f''D MOTION: Councilwoman Pitt moved to approve the resolution and for staff to begin negotiations with Baker-Aicklen & Associates, Inc. to provide the services. Councilwoman Gallahan seconded the motion. VOTE: Ayes: Mayor Pro-tem Hairston Y Y Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None Absent: Councilman Nielson ACTION: The motion carried unanimously. 13.F.1. Consider a resolution authorizingthe e Mayor to enter into an agreement granting the City to sell 2,201 square feet of land to Warren W. and Vicki D. Jones. Sharon Prete,Parks and Recreation Director made the staff presentation. The Jones' inadvertently built a portion of their pool on the Forest Creek Golf Course property. McCluskey and Associates Inc. performed the appraisal on the portion of the property that is affected. The sale of this property does not adversely affect the Golf Course. It will rectify a mistake by legally transferring ownership of the property. The City will receive$3,785 as compensation for the property. Mayor Stluka read the following resolution. • RESOLUTION NO. WHEREAS, Warren W. Jones and wife, Vicki D. Jones desire to purchase from the City of Round Rock approximately 2,201 square feet of land which is adjacent to property they currently own, and WHEREAS, the City of Round Rock desires to sell said property to the Jones',Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Real Estate Contract with Warren W. Jones and wife, Vicki D. Jones for the sale of the above described property, a copy of said Real Estate Contract being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 11th day of January, 2001. • ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Pitt seconded the motion. VOTE: Ayes: Mayor Pro-tem Hairston 2 .31 JANUARY 11,2001 Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None Absent: Councilman Nielson ACTION: The motion carried unanimously. • 13.F.2. Consider a resolution authorizingthe he City Manager to issue a purchase order to F&W Electrical Construction for the installation of Tennis Center lights at Old Settlers Park at Palm Valley. Sharon Prete, Parks and Recreation Director made the.staff presentation. This improvement is part of the Phase II development project at Old Settlers Park at Palm Valley. This improvement will allow PARD to expand programming and use the facility as a revenue source. The cost of the lights will be $73,000.00. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the installation of Tennis Center lights at Old Settlers Park at Palm Valley, and WHEREAS, F&W Electrical Contractors, Inc. has submitted the lowest responsible bid, and • WHEREAS, the City Council wishes to accept the bid of F&W Electrical Contractors, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of F&W Electrical Contractors, Inc. is hereby accepted as the lowest responsible bid and the City Manager is hereby authorized and directed to issue a purchase order to F&W Electrical Contractors, Inc. for the installation of Tennis Center lights at Old Settlers Park at Palm Valley. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 11th day of January, 2001. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer • seconded the motion. VOTE: Ayes: Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None Absent: Councilman Nielson ACTION: The motion carried unanimously. 232 JANUARY 11,2001 13.17.3. Consider a resolution authorizing the City Manager to issue a purchase order to Ted's Trees for the construction of an irrigation system at The Woods Park Sharon Prete,Parks and Recreation Director made the staff presentation. Through neighborhood park planning meetings it has been determined that the tree planting is the#1 priority. An irrigation system is essential to the efficient and effective maintenance of the trees. The cost of this service is $12,730.00 Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the construction of an irrigation system at The Woods Park, and WHEREAS, Ted's Trees has submitted the lowest responsible bid, and WHEREAS, the City Council wishes to accept the bid of Ted's Trees,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Ted's Trees is hereby accepted as the lowest responsible bid and the City Manager is hereby authorized and directed to issue a purchase order to Ted's Trees for the construction of an irrigation system at The Woods Park. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 11th day of January, 2001. • ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None Absent: Councilman Nielson ACTION: The motion carried unanimously. • 14.A. Consider 4 appointments to the Transportation System Development Corporation Board of Directors. Letters of interest have been submitted by the following individuals: • Mayor Stluka • Councilman Palmer • Mike Robinson AS I 233 JANUARY 11,2001 • Larry Harthorn • Marvin Denman Mayor Stluka opened the floor for nominations. Mayor Stluka, Councilman Palmer,Mike Robinson, and Larry Harthorn were nominated. MOTION: Councilman Joseph moved that nominations cease and to appoint Mayor • Stluka, Councilman Palmer,Mike Robinson and Larry Harthorn to the Transportation System Development Corporation by acclamation. Mayor Pro-tem Hairston seconded the motion. VOTE: Ayes: Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None Absent: Councilman Nielson ACTION: The motion carried unanimously. 14.B. Consider 1 appointment to the Round Rock Advisory Board for the Agin to o fill an unexpired term. There is one vacancy on this Board. The appointment is to fill the unexpired term, which expires in 2002. • A letter of interest have been submitted by: • Jeanne Brunet MOTION: Mayor Pro-tem Hairston moved to appoint Jeanne Brunet to the Advisory Board for the Aging by acclamation. Councilwoman Pitt seconded the motion. VOTE: Ayes: Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None Absent: Councilman Nielson ACTION: The motion carried unanimously. CITY MANAGER'S REPORT: • Bob Bennett noted that the quarterly report of investment transactions was provided for the Council's review. At Mr. Bennett's request, Tom Word responded to Mr. Traivathan's concern regarding the stop signs on Gattis School Road. COUNCIL COMMENTS: Members of the Council encouraged everyone to attend the Annual Martin Luther King, Jr. Commemorative Walk on Saturday, January 13, 2001. 234 JANUARY 11, 2001 EXECUTIVE SESSION: 17.A. Executive Session as authorized by 051.086 Government Code related to deliberation of an offer of a financial or other incentive to a business prospect that the City Council seeks to have locate in or near the City of Round Rock. The Council entered into Executive Session and addressed this item from 8:54 p.m. to • 9:22 p.m. 17.B. Executive Session as authorized by 051.072 Government Code, related to the purchase/exchange/leases value of real property, to wit: Acquisition of property from Evon McConico. The Council addressed this item in Executive Session from 9:27 p.m. to 9:45 p.m. and adjourned back into Regular Session. ACTION RELATIVE TO EXECUTIVE SESSION: 18.A. Consider discussion and/or action related to the acquisition of property from Evon McConico. MOTION: Councilwoman Pitt moved to authorize that negotiations proceed as discussed in Executive Session. Councilman Palmer seconded the motion. • VOTE: Ayes: Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None Absent: Councilman Nielson ACTION: The motion carried unanimously. ADJOURNMENT: There being no further business, the meeting adjourned at 9:47 p.m. Respectfully Submitted,' Joanne Land, Assistant City Manager/ • City Secretary 235 JANUARY 25, 2001 The Round Rock City Council met in Regular Session on Thursday, January 25, 2001 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Robert A. Stluka, Jr.,Mayor Pro-tem Earl M. Hairston, Councilman Tom Nielson, Councilwoman Carrie Pitt, Councilman Earl • Palmer, Councilwoman Isabel Gallahan and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. APPROVAL OF MINUTES: Regular Session January 11, 2001 MOTION: Councilman Joseph moved to approve the minutes as submitted. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka • Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: Randy Trevathan, 601 Cambridge,thanked the Council for acting promptly and placing a stop sign on Gattis School Road to allow a safe exit for the residents in Kensington. Mr. Trevathan also outlined several suggestions for the South Mays extension project. Those were landscape berm and fence for Fairlane and traffic signal for Gattis School Road. He also relayed other suggestions for improvements to the traffic. PROCLAMATIONS:None PRESENTATIONS: None PUBLIC HEARINGS: j 8.A.1. Consider public testimony concerning the proposed Traffic Calming_Policy_ Tom Word, Traffic Engineer made the staff presentation. As the City has grown so has the amount of vehicular traffic on the neighborhood streets. In order to deal effectively with speeding, the need for a traffic calming policy has become imperative. The traffic calming policy is a three-tier effort,which are education, enforcement and physical measures. In the first stage of development, the policy will need to involve citizens' comments throughout Round 236 JANUARY 25,2001 Rock. Round Rock Neighborhoods' vehicular speeding concerns will be addressed by the policy in an effective way so the streets will be safer particularly for children and pedestrians. A Traffic Calming Open House was held January 11"', 2001 and public comments were received and processed as part of the policy development phase. Mayor Stluka opened the public hearing. There being no testimony,the public hearing was closed. 8.B.1. Consider public testimony concerning a grant application to the Texas Parks and Wildlife Department fora portion of the Brushy Creek Trail System, and to receive comment on that portion of the proposed park that lies within the flood plain. Sharon Prete,Parks and Recreation Director made the staff presentation. The Parks, Recreation and Open Space Master Plan has called for the acquisition of creek properties for the development of trails since the plan was originally adopted in 1982. Through developer contributions and the donation by Mrs. Freeman,the City has amassed approximately 65 linear acres along the south side of Brushy Creek for the purpose of developing a trail and providing passive recreation opportunities. Precinct 4 Williamson County Commissioners wish to participate in this project by donating$1 million for the development of the trail system and other amenities.No funding is required of the • City for this phase of the project. This joint venture places development cost on the County and State and only O&M responsibility on the City. The citizens will benefit greatly from the development of approximately 2.5 miles of trail. Mayor Stluka opened the public hearing. There being no testimony,the public hearing was closed. 8.C.1. Consider public testimony regarding leaving assessments for the cost of certain improvements to be provided in the Behrens Ranch Public Improvement District(PID Joe Vining,Planning Director and Charlie Crossfield,Assistant City Attorney made the staff presentation. The City established Behrens Ranch Public Improvement District in May 2000. Before assessments are levied on the properties within the PID, the Council must hold a public hearing pursuant to Section 372.016 of the Local Government Code. The creation of the Behrens Ranch PID allows for the dedication of right-of-way and the expeditious construction of public improvements; including Wyoming Springs Drive,to be paid for by the property owners within the PID. Mayor Stluka opened the public hearing JANUARY 25,2001 237 Jack Shine,Brushy Creek North, said that he is purchasing a home in Behrens Ranch development. He noted that he received literature concerning the PID but had questions that he would like addressed. Those questions were: • Is this assessment going to be a tax-deductible item? • Is there such a thing as a maximum amounts any particularly property owner would pay? • Is there a lump sum or does this sum go for 5 years, 10 years, 15 years, 20 years? How long does this go for? • So if you are early in, you are going to pay a very unfair assessment because you are constantly be paying this down at a much quicker rate than anybody moving in later on?It's kind of luck of the draw? Councilwoman Gallahan asked Mr. Shaw to submit his questions in writing so staff or the appropriate person can provide him with the appropriate answers. Councilwoman Pitt added that the developer of the subdivision should provide Mr. Shaw with copies of all these documents and be able to answer any and all of his questions. Mr. Shaw said that he did receive copies of the documents but they are so vague and did not answer his questions. Mayor Stluka asked Mr. Shaw to submit his questions in a written form to Mr. Bennett via e-mail or otherwise so the appropriate person can prepare a proper response. The rest of Mr. Shaw's question were: • Regarding refinancing-lets just say you float the bond and it comes to term and maybe the development didn't move as fast as everyone liked to and you need to go back to the bond market and get some more bonds. • What is there to insure there is no scope creep and that the next bond being float would only take on the original scope of the job and not something else being thrown in there, like adding a new park or something else? He added, "I want to make sure that there is a provider that's addressed in there." • Who is managing this PID and making sure the payments are being done?Is that the City?Is that the developer?Who? • How do you get reports out as far as progress towards payment?Is there a public form you can look this stuff up? This concluded Mr. Shaws questions. Frank L. Oberlin, 104 Indian Bend,Lakeway,representing the developer asked for the Council's support and approval of the assessment. There being no further testimony,the public hearing was closed. 9.A.1. Consider an ordinance closiniz hearing and levng assessments for the cost of certain improvements to be provided in the Behrens Ranch Public Improvement District. (First 288 JANUARY 25,2001 Reading) Joe Vining,Planning Director noted that this is the assessment plan that was discussed in the public hearing. The City established the Behrens Ranch Public Improvement District in May 2000. Pursuant to Section 372.017 of the Local Government Code, the City must levy assessments to produce revenue to pay for the public improvements provided by the PID. The creation of the Behrens Ranch PID allows for the dedication of right-of-way and the expeditious construction of public improvements; including Wyoming Springs Drive,to be paid for by the property owners within the PID. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE CLOSING HEARING AND LEVYING ASSESSMENTS FOR THE COST OF CERTAIN IMPROVEMENTS TO BE PROVIDED IN THE BEHRENS RANCH PUBLIC IMPROVEMENT DISTRICT; FIXING CHARGES AND LIENS AGAINST THE PROPERTY IN THE DISTRICT AND AGAINST THE OWNERS THEREOF; PROVIDING FOR THE COLLECTION OF THE ASSESSMENT; AND PROVIDING AN EFFECTIVE DATE MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.B.1. Consider an ordinance declaring that no City streets are located within certain real property at 416 North Mays.(First Reading)Jim Nuse,Public Works Director made the staff presentation. The Estate of Wilbur E. Henna owns the property located at 416 North Mays. The estate is unable to convey clean title because a City map from the early 1840's shows an unopened portion of two streets running through the property. The streets were never dedicated to the City,nor has the City ever accepted said streets within said property. The City has no • present or future need for the streets. The Henna Estate will pay for all the costs relating to the conveyance of a clean title for this street. This will allow for the sale of the property and retaining the property on the tax rolls. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. JANUARY 25,2001 239 AN ORDINANCE DETERMINING THAT THE RECITALS CONTAINED HEREIN ARE TRUE AND CORRECT; DECLARING AND DETERMINING THAT CERTAIN PROPERTY DESCRIBED HEREIN IS NOT A CITY STREET; DETERMINING THAT SAID PROPERTY HAS NEVER BEEN USED AS A CITY STREET; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Palmer seconded the motion. • VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston • Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.C.1. Consider an ordinance creating the Economic Development Advisory Commission. (First Reading) At the January 11, 2001 City Council meeting,Angelos Angelou presented the Economic Development Strategy Act Plan and asked for seven appointments from the City Council. The Advisory Commission will consist of seven City appointments and seven Chamber of Commerce appointments. The County will be asked to designate a representative as well as the Hospital and the School District. The General Manager of the Round Rock Leader • and a representative from TXU will also be asked. The Advisory Commission will serve as a steering committee to guide the plan to completion. The duties of the Commission will be as follows: • Ensure that Angelou Economics focuses on those economic development issues that are most critical to the City; • Develop a list of neighboring or competitive communities for benchmarking regarding economic development plans; 24.0 JANUARY 25, 2001 • Assist in identifying additional stakeholders and a schedule and format for public input and participation; • Review all information and materials developed by Angelou Economics and assist in the final report to the City Council for an economic development strategy action plan; and • Make recommendations on other economic development related issues. This ordinance will be automatically repealed on December 31, 2001, or when the Council accepts the Commissioner's final report,whichever occurs first. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE CREATING AN ECONOMIC DEVELOPMENT ADVISORY COMMISSION AND PROVIDING FOR TERMS OF APPOINTMENT, DUTIES, AND LIMITATIONS OF POWER AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer . Councilwoman Gallahan • Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilwoman Gallahan seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None • ACTION: The motion carried unanimously. RESOLUTIONS: 10.A.1. Consider a resolution amending the guidelines and criteria for the City of Round Rock Home Ownership Assistance Program (HOAP). Joe Vining, Planning Director made the staff presentation. The down payment assistance program is funded by Community Development Block Grant money. The program guidelines have been amended for clarification of application 241 1 JANUARY 25, 2001 requirements. The Council adopted the original guidelines and criteria for the down payment assistance program on April 22, 1999. The Community Development Block Grant Amendments include: • An increase in the maximum sales price of a home from$113,925 to $133,000; • • Increased maximum household income limits; • Clarification of allowable financing • Additional document requirements for determining eligibility. The down payment assistance program provides a financial resource to income eligible low and moderate income families in Round Rock who need help with down payment and closing costs associated new home purchases. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock Home Ownership Assistance Program (HOAP) is funded by Community Development Block Grant funds, and provides qualified, first time homebuyers with non-interest bearing loans for down payment and/or closing costs, and WHEREAS, the City Council wishes to accept and approve the amended eligibility guidelines for the HOAP as found in the City of Round Rock Home Ownership Assistance • Program 2000-2001, a copy of which is attached hereto and incorporated herein,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Council hereby accepts and approves the amended eligibility guidelines for the City of Round Rock Home Ownership Assistance Program, a copy of which is attached hereto and incorporated herein. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of January 2001. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Pitt seconded the motion. • VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 242 JANUARY 25, 2001 10.B.1. Consider a resolution authorizing the Parks and Recreation Department Director to act as the City of Round Rock's agent in all matters concerning the Brushy Creek Trail ,grant application of the Texas Parks and Wildlife Department. Sharon Prete,Parks and Recreation Director made the staff presentation. The Parks, Recreation and Open Space Master Plan has called for the acquisition of creek properties for the development of trails since the plan was • originally adopted in 1982. Through developer contributions and the donation by Mrs. Freeman, the City has amassed approximately 65 linear acres along the south side of Brushy Creek for the purpose of developing a trail and providing passive recreation opportunities. A public hearing was held earlier in the meeting. Mayor Stluka read the following resolution. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROUND ROCK, HEREINAFTER REFERRED TO AS "APPLICANT", DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR, ACTING FOR AND ON BEHALF OF THE APPLICANT IN DEALING WITH THE TEXAS PARKS AND WILDLIFE DEPARTMENT, HEREINAFTER REFERRED TO AS "DEPARTMENT", FOR THE PURPOSE OF PARTICIPATING IN THE TEXAS RECREATION AND PARKS ACCOUNT GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE "PROGRAM"; CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; CERTIFYING • THAT THE APPLICANT MATCHING SHARE IS READILY AVAILABLE; DEDICATING THE PROPOSED SITE FOR PERMANENT PUBLIC PARK AND RECREATIONAL USES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Texas Legislature has approved the Program (Section 24 of the Parks & Wildlife Code) for the purpose of allowing the political subdivision of the State of Texas to participate in the Program, and WHEREAS, the Applicant is fully eligible to receive assistance under the Program, and WHEREAS, the Applicant is desirous of authorizing Sharon Prete, Parks and Recreation Director, to represent and act for the Applicant in dealing with the Department concerning the Program,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS THAT, Section 1: The Applicant hereby certifies that they are eligible to receive assistance under the Program. Section 2: The Applicant hereby certifies that, subject to the approval of the Williamson County Commissioner's Court's contribution to the trial project, the matching share for this application is readily available. Section 3: The Applicant hereby officially designates Sharon Prete, Parks and Recreation Director, as its representative in dealing with the Department for the purpose of the Program. Section 4: The Applicant hereby specifically authorizes Sharon Prete, Parks and • Recreation Director, to make application to the Department concerning several park sites which will be used for the Brushy Creek Trail in the City of Round Rock, and that the said sites have been dedicated for public park and recreation purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of January 2001. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas 243 JANUARY 25,2001 ATTEST: JOANNE LAND Cit Secretary arY MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. • VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.B.2. Consider a resolution authorizing the Mayor to execute a Real Estate Contract with Maud E. Johnson and Percy Jean Williams for the purchase of approximately 4.16 acres of land to be used for parkland. Sharon Prete,Parks and Recreation Director made the staff presentation. This property is located in the Chisholm Trail Historic District, 1001 Emmanuel, and contains what was once known as the Round Rock Bathing Beach. The Bathing Beach, • located west of Chisholm Trail, was Round Rock's original"swimming hole." This historic site has been in private ownership for many years,now we have an opportunity to make it accessible to the public. If purchased, the property will be leased for two years to the LCRA/BRA for the cross-town wastewater tunnel project in exchange for$50,000. Ownership of this property provides public access to Brushy Creek for citizen's living west of Chisholm Trail and increases the size and versatility of Round Rock Memorial Park. It also will serve as a link in the Brushy Creek Regional Trail. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City desires to purchase a tract of land containing approximately 4.16 acres for parkland, and WHEREAS, Maud E. Johnson and Percy Jean Williams, the owners of the property, have • agreed to sell said property to the City,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Real Estate Contract with Maud E. Johnson and Percy Jean Williams, for the purchase of the above described property, a copy of said Real Estate Contract being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this.Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of January 2001. JANUARY 25,2001 ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Pitt seconded the motion. • VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10 C 1 Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with Roming Parker&Kasberg L.L.P. for the preparation of construction drawings for the Rabbit Run Street and Drainage Improvements Project. Jim Nuse,Public Works Director made the staff presentation. The Rabbit Run Road has been subject to flooding and erosion from storm water runoff in the past. This contract will enable the engineers to analyze • storm water runoff in the area, and to design channel and roadway improvements to convey the storm water properly. These services will provide the necessary construction staking and the construction drawings so City staff can complete the proposed improvements. The total cost for the services will not exceed$8,900.00. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional engineering services for the preparation of construction drawings for the Rabbit Run Street and Drainage Improvements Project, and WHEREAS Roming,Parker&Kasberg, L.L.P. has submitted a Contract for Engineering g Services to provide said services, and WHEREAS; the City Council desires to enter into said contract with Roming, Parker & Kasberg, L.L.P.,Now Therefore • BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Contract for Engineering Services with Roming, Parker & Kasberg, L.L.P., for professional engineering services for the preparation of construction drawings for the Rabbit Run Street and Drainage Improvements Project, a copy of said contract being attached hereto and incorporated herein for all purposes. The Ci Council hereby finds and declares that written notice of the date hour, lace and City Y � ,P subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. A Pte: ftt y-t Z 4; 5. JANUARY 25, 2001 RESOLVED this 25th day of January 2001. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Gallahan seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.C.2. Consider a resolution authorizingthe e Mayor to execute a Contract for Engineering Services with S.D. Kallman. L.P. for the design of the Westinghouse Wastewater Interceptor. Jim Nuse, Public Works Director made the staff presentation. This project consists of • the design of approximately 8,500 linear feet of wastewater main from 12-inches to 27-inches in diameter and serving approximately 4,000 acres. This Interceptor will run from the City's Water Treatment Plant connecting to an existing 36-inch wastewater interceptor(constructed in 1985) located approximately 1,000 feet east of IH 35 and 5,000 feet south of Chandler Road. The total fee for these professional services is $125,500.00. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional engineering services for the design of the Westinghouse Wastewater Interceptor, and WHEREAS, S.D. Kallman, L.P. has submitted a Contract for Engineering Services to provide said services, and WHEREAS, the City Council desires to enter into said contract with S.D. Kallman, L.P., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, • That the Mayor is hereby authorized and directed to execute on behalf of the City a Contract for Engineering Services with S.D. Kallman, L.P., for professional engineering services for the design of the Westinghouse Wastewater Interceptor, a copy of said contract being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of January, 2001. ROBERT A. STLUKA, JR.,Mayor 2� 4` 6 JANUARY 25, 2001 City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson • Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.C.3. Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with Camp,Dresser&McKee, Inc. for the design of a De-chlorinating Facilily. Jim Nuse, Public Works Director made the staff presentation. This project consists of the design of the chemical feed facilities necessary to de-chlorinate the City of Austin's chloraminated drinking water and to chlorinate it so that it will have free chlorine residual that matches the City of Round Rock's current water chemistry. This would minimize any negative • impact from putting City of Austin Water into Round Rock's water distribution system. It will provide the ability to supplement the City's water surface and ground water supply during periods of high demand and low availability of our surface and ground water supply. The total fee for these professional services is $36,450.00. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional engineering services for the design of a De-chlorinating Facility, and WHEREAS, Camp, Dresser & McKee, Inc. has submitted a Contract for Engineering Services to provide said services, and WHEREAS, the City Council desires to enter into said contract with Camp, Dresser & McKee, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, • That the Mayor is hereby authorized and directed to execute on behalf of the City a Contract for Engineering Services with Camp, Dresser & McKee, Inc., for professional engineering services for the design of a De-chlorinating Facility, a copy of said contract being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of January 2001. k 2 4 .7 JANUARY 25,2001 ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson • seconded the motion. VOTE_: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.C.4. Consider a resolution authorizingthe e Mayor to execute Change Order No. 2 to the contract for the Raw Water Pump Station Expansion Project with Payton Construction,Inc. for changes to the plans or specifications of the Contract due to unforeseen circumstances. Jim Nuse,Public Works Director made the staff presentation. This project is to upgrade • the Raw Water Pump Station necessary to deliver raw water to the Water Treatment Plant in an amount equal to the new plant capacity created with the Phase IV Water Treatment Plant expansion. In addition to adding the three 6-mgd pumps with controls and equipment building this project added a generator and other appurtenances to ensure the reliable delivery of potable water to the citizens of Round Rock. This will require and additional cost of$26,877.00 bringing the contract total to $2,500,737.00. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract ("Contract") with Payton Construction, Inc. for the Raw Water Pump Station Expansion Project, and WHEREAS, the Council has determined that it is necessary to make changes to the plans or specifications of the Contract due to unforeseen circumstances, and • WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 2, and WHEREAS, the Council has determined that this Change Order No. 2 will not result in an increase of the original contract price by more than 25 percent,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 2 to the Contract with Payton Construction, Inc. for the Raw Water Pump Station Expansion Project. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the JANUARY 25,2001 subject matter hereof were discussed, considered and formally acted upon all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of January 2001. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary • MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.C.5. Consider a resolution authorizing the Mayor to execute Change Order No. 4 to the Contract for the Lee and Summit Street Reconstruction Project with Maverick Excavation, Inc. for changes to the plans or specifications of the Contract due to unforeseen circumstances. • Jim Nuse,Public Works Director made the staff presentation. Change Order No. 4 is for the replacement of a 6-inch wastewater line and accompanying services on Lee Street. The cost of this change order is $31,847.00. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract ("Contract") with Maverick Excavation, Inc. for the Lee and Summit Street Reconstruction Project, and WHEREAS, the Council has determined that it is necessary to make changes to the plans or specifications of the Contract due to unforeseen circumstances, and WHEREAS, it has been determined that it is necessary to change said Contract in accordance with the attached Contract Change Order No. 4, and WHEREAS, the Council has determined that this Change Order No. 4 will not result in an increase of the original contract price by more than 25 percent,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, • That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Change Order No. 4 to the Contract with Maverick Excavation, Inc. for the Lee and Summit Street Reconstruction Project. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of January 2001. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas 2 49. JANUARY 25,2001 ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. • VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.C.6. Consider a resolution authorizing the Mayor to execute a Possession and Use Agreement for Transportation Purposes with Villages at Warner Ranch PUD. L.P. for rihg t-of- way for the SH 45 Frontage Road Project. Tom Word, Traffic Engineer made the staff presentation. This Possession Agreement will allow the contractor to enter the property to begin the construction project while the acquisition process is completed. The City has the • responsibility of acquiring the necessary right-of-way for the SH-45 frontage road project. The cost is $248,453.00 and will be paid from Round Rock Transportation Development Corporation Sales Tax. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, in order to prepare for the construction of a portion of State Highway No. 45, it is necessary to obtain the right to possession and use of certain property belonging to Villages at Warner Ranch PUD, L.P., and WHEREAS, a Possession and Use Agreement for Transportation Purposes ("Agreement")has been prepared which will grant to the City the necessary rights, and WHEREAS, the City Council wishes to approve said Agreement, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Possession and Use Agreement for Transportation Purposes with Villages at Warner Ranch PUD, L.P., to grant to the City the necessary rights for the construction a portion of State • Highway No. 45, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of January, 2001. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas JANUARY 25,2001 ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Nielson moved to approve the resolution. Councilman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson • Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.C.7. Consider a resolution authorizing the Mayor to execute a Possession and Use Agreement for Transportation Pumoses with Stephen M. Jones and wife. Frankie Sue Jones for right-of-way for the SH 45 Frontage Road Project and proposed A.W. Grimes Boulevard. Tom Word, Traffic Engineer made the staff presentation. This Possession Agreement will allow the contractor to enter the property to begin the construction project while the acquisition process is completed. This will allow construction of the SH-45 frontage road and A.W. Grimes projects to • begin. The City has the responsibility of acquiring the necessary right-of-way for the SH-45 frontage road project and for the proposed A.W. Grimes Boulevard. The cost is $300,000.00 and will paid from Round Rock Transportation Development Corporation Sales Tax. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, in order to prepare for the construction of a portion of State Highway No. 45 and proposed A.W. Grimes Boulevard, it is necessary to obtain the right to possession and use of certain property belonging to Stephen M. Jones and wife, Frankie Sue Jones, and WHEREAS, a Possession and Use Agreement for Transportation Purposes ("Agreement")has been prepared which will grant to the City the necessary rights, and WHEREAS, the City Council wishes to approve said Agreement, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a • Possession and Use Agreement for Transportation Purposes with Stephen M. Jones and wife, Frankie Sue Jones, to grant to the City the necessary rights for the construction a portion of State Highway No. 45 and proposed A.W. Grimes Boulevard, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this.Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of January 2001. 251 JANUARY 25,2001 ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson • seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.C.8. Consider a resolution authorizing the Mayor to execute a Possession and Use Agreement for Transportation PWoses with Roundville Partners,L.L.C. for right-of-way for the SH 45 Frontage Road Project. Tom Word, Traffic Engineer made the staff presentation. This Possession Agreement will allow the contractor to enter the property to begin the construction • project while the acquisition process is completed. This will allow the construction of the SH-45 frontage road project to begin. The City has the responsibility of acquiring the necessary right- of-way for the SH-45 frontage road project. The cost is $143,890.00 and will be paid from Round Rock Transportation Development Corporation Sales Tax Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, in order to prepare for the construction of a portion of State Highway No. 45, it is necessary to obtain the right to possession and use of certain property belonging to Roundville Partners, LLC, and WHEREAS, a Possession and Use Agreement for Transportation Purposes ("Agreement")has been prepared which will grant to the City the necessary rights, and WHEREAS, the City Council wishes to approve said Agreement, Now Therefore i BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, • That the Mayor is hereby authorized and directed to execute on behalf of the City a Possession and Use Agreement for Transportation Purposes with Roundville Partners, LLC to grant to the City the necessary rights for the construction a portion of State Highway No. 45, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of January 2001. 252 JANUARY 25, 2001 ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. • VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.C.9. Consider a resolution authorizing the Mayor to execute a Possession and Use Agreement for Transportation Purposes with J17 Fortune, L.P. and Sunstate Equipment, Inc. for right-of-way for the SH 45 Frontage Road Project and proposed A.W. Grimes Boulevard. Tom Word, Traffic Engineer made the staff presentation. This Possession Agreement will allow the contractor to enter the property to begin the construction project while the acquisition process is • completed. This will allow the construction of the SH-45 frontage road and A. W. Grimes projects to begin. The City has the responsibility of acquiring the necessary right-of-way for the SH-45 frontage road project and for the proposed A.W. Grimes Boulevard. The cost is $1,116,006.00 and will be paid from Round Rock Transportation Development Corporation Sales Tax. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, in order to prepare for the construction of a portion of State Highway No. 45 and proposed A.W. Grimes Boulevard, it is necessary to obtain the right to possession and use of certain property belonging to J17 Fortune, L.P. and Sunstate Equipment,Inc., and WHEREAS, a Possession and Use Agreement for Transportation Purposes • ("Agreement")has been prepared which will grant to the City the necessary rights, and WHEREAS, the City Council wishes to approve said Agreement, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Possession and Use Agreement for Transportation Purposes with J17 Fortune, L.P. and Sunstate Equipment, Inc. to grant to the City the necessary rights for the construction a portion of State Highway No. 45 and proposed A.W. Grimes Boulevard, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the 253 JANUARY 25,2001 subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of January, 2001. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: • JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.C.10. Consider a resolution authoring the Mayor to execute a Real Estate Contract with Merit Round Rock Properties Limited Partnership for right-of-way for the SH 45 Frontage • Road Project. Tom Word, Traffic Engineer made the staff presentation. The City has the responsibility of acquiring the necessary right-of-way for the SH-45 frontage road project. This will allow construction of the SH-45 frontage road project to begin. The cost is $6,974.00 and will be paid from Round Rock Transportation Development Corporation Sales Tax. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City desires to purchase a 0.040 acre tract of land for additional right-of- way for SH 45, and WHEREAS, Merit Round Rock Properties Limited Partnership, the owner of the property,has agreed to sell said property to the City,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to,execute on behalf of the City a Real Estate Contract with Merit Round Rock Properties Limited Partnership, for the purchase of • the above described property, a copy of said Real Estate Contract being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of January, 2001. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: 2-5 4 JANUARY 25,2001 JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston • Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.C.11. Consider a resolution authorizingthe e Mayor to execute a Real Estate Contract with QRS 11-29 (TX), Inc. for right-of-way for the SH 45 Frontage Road Project. Tom Word, Traffic Engineer made the staff presentation. The City has the responsibility of acquiring the necessary right-of-way for the SH-45 frontage road project. This will allow construction of the SH-45 frontage road project to begin. The cost is $31,884.00 and will be paid from Round Rock Transportation Development Corporation Sales Tax. Mayor Stluka read the following resolution. • RESOLUTION NO. WHEREAS, the City desires to purchase a 0.061 acre tract of land for additional right-of- way for SH 45, and WHEREAS, QRS11-29 (TX), Inc., the owner of the property, has agreed to sell said property to the City,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Real Estate Contract with QRS11-29 (TX), Inc., for the purchase of the above described property, a copy of said Real Estate Contract being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of January 2001. ROBERT A. STLUKA, JR.,Mayor . City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston JANUARY 25,2001 Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 10.C.12. Consider a resolution authorizingthe e Mayor to execute a Possession and Use Agreement for Transportation Purposes with RMR-ROUND ROCK, L.P. for right-of-way for the South Mays Extension Project. Tom Word, Traffic Engineer made the staff presentation. This Possession Agreement will allow the contractor to enter the property to begin the construction project while the acquisition process is completed. The City has already awarded a contract for this project and construction has started. Approval of this agreement will allow for the continued orderly construction by the contractor. The cost is $100.00 and will be paid from the Round Rock Transportation Development Corporation Sales Tax. Mayor Stluka read the following resolution. RESOLUTION NO. • WHEREAS, in order to prepare for the construction of a portion of the South Mays Extension, it is necessary to obtain the right to possession and use of certain property belonging to RMR-Round Rock, L.P., and WHEREAS, a Possession and Use Agreement for Transportation Purposes ("Agreement")has been prepared which will grant to the City the necessary rights, and WHEREAS, the City Council wishes to approve said Agreement, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is.hereby authorized and directed to execute on behalf of the City a Possession and Use Agreement for Transportation Purposes with RMR-Round Rock, L.P. to grant to the City the necessary rights for the construction a portion of the South Mays Extension, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 25th day of January 2001. ROBERT A. STLUKA, JR.,Mayor City of Round Rock,Texas • ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer 256 JANUARY 25, 2001 Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: 1 LA. Consider 7 appointments to the Economic Development Advisory Commission. Each Councilmember appointed one individual to serve on the Advisory Commission. Those individuals were: Mark Whitman, James Spears, Jim Goodwin, Rufus Honeycutt,Russell Gallahan, Ruth Koughan, and Andy Martinez. Steve Sheets noted that appointing a spouse of a Councilmember would be in violation of the City Charter. Councilwoman Gallahan relayed information from State Statutes and the Attorney General that stated the appointment of a spouse is allowed to serve on a Board or Commission if they are not receiving compensation. Councilman Nielson expressed his concern on the precedence that is being set in appointing a family member to a Board or Commission. Mayor Stluka expressed his concern that the appointment is in violation of the City Charter. NEW BUSINESS: • 12.A.1. Consider discussion and possible action directingttv Manager to prepare a presentation on the process of having a State Highway taken off the TxDOT system andivg en to a municipality and the feasibilfty of requesting from TxDOT that a portion of Highway406 located within the City be taken off the State system. This item was placed on the agenda at the request of Mayor Pro-tem Earl M. Hairston and Councilman Jimmy Joseph The City of Round Rock has five subdivisions on the north and south sides of Highway 3406. The highway directly affects the ease of access into each of the subdivisions as well as the northern entrance into Old Town Elementary School. Highway 3406 is also one of two arterials that offers access to IH-35 and the eastern portion of Round Rock. This is to explore options to make Highway 3406 in the city limits compatible with the residential communities in the area. • MOTION: Councilman Joseph moved to direct the City Manager to explore the options of having the portion of FM 3406 that is located within the City be taken off the TxDOT system and given to the City. Mayor Pro-tem Hairston seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan 257'irk, 7 JANUARY 25,2001 Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. CITY MANAGER'S REPORT: • Bob Bennett noted that the Parks and Recreation Quarterly Report was provided to the Council for their review. He added that the Council was provided with the Performance Appraisal form for the City Manager. Mr. Bennett asked if the forms could be returned by February 8t'. COUNCIL COMMENTS: Mayor Stluka announced that a Joint City Council and Round Rock Independent School District Board of Trustees meeting has been scheduled for January 29"'at 6:30 p.m. in the Public Library. Also, a Joint City Council and Planning and Zoning Commission meeting has been scheduled for January 315`at the Round Rock Chamber of Commerce. ADJOURNMENT: There being no further business, the meeting adjourned at 8:50 p.m. • R ectfully Submitted, Joanne Land,Assistant City Manager/ City Secretary 258 JANUARY 29,2001 The Round Rock City Council met in a Special Called Joint City Council/Round Rock Independent School District Board of Trustees Session on Monday, January 29, 2001 at 7:00 p.m. at the Robert G. and Helen Griffith Public Library—Room A 216 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Robert A. Stluka, Jr.,Mayor Pro-tem Earl M. Hairston, Councilman Tom Nielson, Councilwoman Carrie Pitt, Councilman Earl • Palmer, Councilwoman Isabel Gallahan and Councilman Jimmy Joseph. Also present were City Manager Bob Bennett, City Attorney Steve Sheets, Planning Director Joe Vining,Parks and Recreation Director Sharon Prete,Public Works Director Jim Nuse, Communications Director Will Hampton, Library Director Dale Ricklefs and Finance Director David Kautz. Those members present from the School District were Gaye Arnold, President, Jackie Burkey,Vice-President, Raymond Hartfield, Secretary,Rigo Vallejo and Steven Copenhaver. Brig Mireles was absent. Also present were Superintendent Dr. Tom Gaul,Assistant Superintendent/Finance Director Mike Jolly and Don Howard,bill Bingham, Dan Roberts, Malcolm Dennis, Allen Alberts and Mary Hensley. WELCOME AND INTRODUCTION OF ROUND ROCK CITY COUNCIL • MEMBERS BY MAYOR ROBERT STLUKA. Mayor Stluka and the Council each introduced themselves and relayed their profession and how long they have been on the Council. City Manager Bob Bennett introduced himself and the staff that was present. INTRODUCTION OF ROUND ROCK INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES BY BOARD PRESIDENT GAYE ARNOLD. Board President Arnold introduced,herself and each Boardmember introduced themselves. Dr. Gaul introduced himself and the staff that was present. CONSIDER DISCUSSION REGARDING THE ECONOMIC DEVELOPMENT PROCESSES/PLAN FOR BOTH THE CITY OF ROUND ROCK AND ROUND ROCK INDEPENDENT SCHOOL DISTRICT. Mayor Stluka outlined what the City is doing to update the City's economic development plan. Angelos Angelou is helping the City and Chamber of Commerce with an Economic Development Strategy Act Plan. This will help the City diversify their future plans for the City and where and how the City can grow and not be totally dependent on sales tax. The School District will also have input for the area and new industries need to be aware of City and School 259 JANUARY 29,2001 District needs (utilities, transportation, etc.). Partnerships between the City and School District concerning facilities will be important for the future. CONSIDER DISCUSSION REGARDING THE OLD TOWN ELEMENTARY TRAFFIC SITUATION. Jim Nuse,Public Works Director, led the discussion on the assessment of problems and • potential solutions concerning access to Old Town Elementary. He outlined a summary of the problems and the proposals to provide a feasible auto drop-off to Old Town Elementary that provides a better and safe alternative to using Plantation Cove without impacting another neighborhood. Staff from the City and School District will continue working together to legally workout a solution. CONSIDER DISCUSSION REGARDING EXPANSION OF POLLING PLACES. The City is working with John Willingham, Williamson County Elections Administrator, on additional early voting locations due to the growth of the City. The additional locations will give more people the opportunity to vote. The proposed additional early voting locations are in the Conference Center at Dell Diamond and moving the City Hall early voting location to the • Public Library. CONSIDER DISCUSSION REGARDING AREAS OF MUTUAL CONCERN. Items that were briefly discussed were recreational facility sharing, expansion of swimming programs and collaboration between the City and School District. ADJOURNMENT There being no further discussion, the meeting adjourned at 9:00 p.m. Res ectfully Submitted, Jo e Land,Assistant City Manager/ City Secretary • 260 JANUARY 31, 2001 The January 31, 2001 Special Called Meeting of the City Council and Planning and Zoning Commission was held in the Round Rock Chamber of Commerce located at 212 East Main Street. The meeting was called to order at 6:00 p.m. ROLL CALL: Present were Mayor Robert Stluka, Mayor Pro-tem Earl Hairston, Council members Tom Nielson, Carrie Pitt, Earl Palmer, Isabel Gallahan, and Jimmy Joseph, Planning and Zoning Commission members Al Kosik, Peter Drapes, Sandy Arnold Russ Boles, Jim • Cotton, Frank Del Castillo. Commissioners Peter Drapes and Jim Cotton were absent. Brad Ellis is on active military duty. Staff included Joe Vining, Director of Planning and Community Development, Amelia Sondgeroth, Principal Planner, Susan Brennan, Senior Planner, Steve Sheets, City Attorney, Sharon Prete, Director of Parks and Recreation, Jim Nuse, Director of Public Works, and Bob Bennett, City Manager. WORK SESSION: 3.A. Consider presentation and discussion by Duncan and Associates concerning the Policy Memorandum regarding the Zoning Ordinance revision process. Joe Vining made a brief introduction. Lee Einsweiller of Duncan and Associates began his presentation. He said the Zoning • Ordinance Revision was presented to the public via the City of Round Rock's web site, and they had held open houses, and were here now before the City Council and the Planning and Zoning Commission to discuss policy issues one last time before the ordinance language is written. There had been many ways to get ideas on the table such as focus groups, open houses, the bus tour, and the Zoning Advisory Committee. Lee Einsweiller began his presentation of the policy memorandum starting with project goals. He then discussed compatibility standards of residential development. Councilwoman Pitt asked if fencing was considered buffering. Einsweiller said it was considered buffering and that a solid masonry fence was the most effective. Mayor Pro-tem Hairston asked if berms and natural landscape would be considered buffering. Einsweiller said the buffering could be a mix of berms, landscaping, and fences. Commissioner Boles asked if berms are privately owned. Einsweiller said they were. He also wanted to know if the City could cite the owner if the berm was not constructed properly. Einsweiller said the City could cite if it was a requirement of approval. Councilwoman Gallahan asked if the ordinance would include the criteria for buffering. Einsweiller said it was in the ordinance in table form. Commissioner Del Castillo does not want the ordinance to become too rigid in the requirements for buffering. Commissioner Kosik said that in some cases, the site plans may require better buffering than the zoning ordinance. Commissioner Boles stated that JANUARY 31, 2001 2 6 1 most developers only plant 1-inch trees. Einsweiller said that this could be remedied several different ways. Developers could keep existing trees, or they could uses different, faster growing species. Councilman Nielson asked if the City would require irrigation. Einsweiller said that ideally, the city would require trees that do not require a lot of water. Councilman Palmer asked if the citywas going to require trees next to new roads. Councilman Joseph asked if the new g g q P • requirements regarding landscape, detention, parking, and buffering would discourage development. Einsweiller said that in his experience, these new requirements actually encouraged development. Councilwoman Pitt asked if the buffering requirements applied to different zoning across streets. Einsweiller said that depended on the uses and the applications. Commissioner Arnold asked if there was a case when the same uses will require a buffer. Commissioner Eufracio asked about developers paying for half of the buffer. Einsweiller said that it depended on the projected uses. Commissioner Del Castillo asked if a commercial development was built next to an existing residential development, would the existing 6-foot wood fence count toward the buffering requirements. He also asked if the commercial developer landscaped behind the 6' wood fence and the plants died, who was responsible for maintenance • and replacement.Lee Einsweiller continued to present the policy memorandum concerning Mixture of Housing types. Commissioner Del Castillo said that some builders only have three elevations. Will the city require them to provide more. Einsweiller said no, that the city would require that the three elevations be mixed within the development and not to be built next to each other. Councilwoman Pitt said that her experience with custom homes is that everyone wants the same thing. Commissioner Lott asked how the city would enforce different building elevations. Amelia Sondgeroth said that the City of Round Rock's new tracking system may help enforcement. Lee Einsweiller said that lot averaging could help have a mixture of housing types and was a good thing even though it had gotten a bad name in Round Rock. He also said that a slight change in the zoning ordinance would help density; for example, instead of requiring a 6500 square foot lot, require 4 units per acre. Councilman Nielson worried that higher density • developments would be a hard sell. People want their own yard and space. Mayor Pro-tem Hairston said his mother's home in Maryland was a similar development and was very well received. He liked it a lot. Commissioner Arnold said it would be nice if Round Rock had a completed development like this so that the City could show developers this is what we want. Councilman Nielson is worried that the City Council and the Planning and Zoning Commission don't have enough time to make good decisions regarding the zoning ordinance revision. 2 ,-6 2 JANUARY 31,2001 Lee Einsweiller then discussed Use Regulations and possible new zoning districts. He said that the fewer zoning districts, the better. Councilwoman Pitt was pushing for a design district around the Municipal Office Complex. She also wants to see the historic downtown expanded. Councilman Hairston said sometimes a property is zoned multi-family or commercial and then for years sat vacant while everything around it was single-family. He wanted to know if there was something that the City Council or the Planning g and Zoning Commission could do to • remedy the situation. Joe Vining said that it was something the city could handle administratively. Councilwoman Pitt wanted to know if City Council could put a stop to the "typical apartment complexes." Lee Einsweiller said that he thought 20 units per acre was not enough. Commissioner Del Castillo expressed concern that the City would receive a rush of development before the adoption of the new zoning ordinance. Commissioner Boles said that he was really satisfied about the Pioneer Crossing development on CR 122 and Highway 79. ADJOURNMENT: Being no further business,the meeting adjourned at 7:45 p.m. R spectfully submitted, • ah W. Murphy, Planner Te ician • 263 FEBRUARY 8,2001 The Round Rock City Council met in Regular Session on Thursday,February 8, 2001 at 7:00 p.m. in the City Council Chamber, 221 E. Main Street. PLEDGE OF ALLEGIANCE ROLL CALL: Those members present were Mayor Robert A. Stluka, Jr.,Mayor Pro-tem • Earl M. Hairston, Councilman Tom Nielson, Councilwoman Carrie Pitt, Councilman Earl Palmer, Councilwoman Isabel Gallahan and Councilman Jimmy Joseph. Also present were members of the Berkman Elementary Excel City Council Mayor Robert Wilson, Mayor Pro-tem Joseph Sanchez, Councilmember Place 1 Nic Kemp, Councilmember Place 2 Anna Holbert, Councilmember Place 3 James Wall, Councilmember Place 4 Ashley Thornton, Councilmember Place 5 Veronica Martinez, Councilmember Place 6 Jordan Valderez, Councilmember Place 7 Sofia Aviles, and Councilmember Place 8 Arnulfo Costillo. City staff also present were City Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets. Berkman Elementary staff members also present were Principal Robert Carlin and Council Sponsor Nancy Beleckis. CITIZENS COMMUNICATIONS: • Jack Shine, 3907 Chert Drive,thanked the Council for providing the answers to questions he had at the last Council meeting concerning the assessments for the Behrens Ranch PID. Mr. Shine expressed his concern regarding the levy of assessments for the Behrens Ranch Public Improvement District. Steve Hoss, Brushy Creek MUD, expressed his concern regarding the levy of assessments for the Behrens Ranch Public Improvement District. Edie Robertson, 4001 Chert Drive, expressed her concern regarding the levy of assessments for the Behrens Ranch Public Improvement District. Greg Johnson, 2610 Brunston Court, expressed his concern regarding the levy of assessments for the Behrens Ranch Public Improvement District. • Frank Oberton, 104 Indian Bend, representative of the Behrens PID briefly explained the steps that are used in determining the assessment for a Public Improvement District. PROCLAMATIONS: S.A. Consider a proclamation proclaiming Area Science Festival Days. Mayor Stluka read the appropriate proclamation and presented it to Donna Clark the Science Fair Coordinator. 2,6.4. FEBRUARY 8,2001 S.B. Consider a proclamation proclaiming February as Black History Month. Mayor Pro-tem Hairston read the appropriate proclamation. This proclamation will be displayed in the Public Library. Mayor Stluka dispensed with the order of the agenda with the unanimous consent of all the Councilmembers present and addressed the following item. • 9.B.1. Consider a resolution appointing eleven representatives to the Senior Citizens Needs Assessment Focus Group. Sharon Prete,Parks and Recreation Director made the staff presentation. The Senior Community was asked to identify and recommend eleven(11) individuals to serve on the Senior Citizens Center Needs Assessment Focus Group. These individuals represent the Senior Foundation,Advisory Board for the Aging, S.A.L.T.,A.A.R.P., and the Senior Center Site Council: Jean Peres, Joanna Kinchloe, Judy Phillips, Ron Houts,Beth Carlile, Gerry Hughes, Mary Jane Ellis, Barbara Houts, Walter Bryant,Bruce Gill and Debbie Davis. A consulting firm will be hired to lead the group through a need assessment process. A citizens group, representing the senior community will assume a role in determining what amenities are appropriate for the Senior Center. . Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock is in the process of assessing the need for a Senior Citizens Center, and WHEREAS, the City Council wishes to appoint representatives to a Senior Citizens Needs Assessment Focus Group to represent the senior community in determining what amenities are appropriate for a Senior Citizens Center,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That Jean Peres, Joanna Kinchloe, Judy Phillips,Ron Houts,Beth Carlile, Gerry Hughes, Mary Jane Ellis, Barbara Houts, Walter Bryant, Bruce Gill, and Debbie Davis, are hereby appointed to the Senior Citizens Needs Assessment Focus Group. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 8th day of February 2001. ROBERT A. STLUKA, JR., Mayor • City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Gallahan seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston 2 65 FEBRUARY 8,2001 Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. • PRESENTATIONS: 6.A.1. Consider a presentation regarding the Sesquicentennial Banner art contest.Nancy Yawn,Director,Public Affairs,Business Development made the staff presentation. The Sesquicentennial Committee decided to get the School District involved in designing the official banner. The entries will be judged on February 15 and a grand prizewinner will be determined along with a finalist from each grade. The cost of each banner will be approximately$50.00. The banners will hang downtown and on Chisholm Trail until December 31st so the entire City will benefit from the celebration. 6.A.2. Consider a presentation on Higher Education. This presentation was a joint effort of the Round Rock Chamber of Commerce, Southwest Texas State University and Austin • Community College. The Round Rock Chamber of Commerce along with SWT and ACC have been working together to find ways to expand the Multi-Institutional Teaching Center(MITC)in Round Rock. Round Rock would benefit substantially from this effort to get a facility built within our city limits and citizens would benefit because the MITC classes could be expanded, lab settings would be accommodated and workforce training would be available. Mike Swayze, Lillian Davis and Beverly Silas gave an update on the Multi-Institution Teaching Center Facility Expansion Proposal that was provided to the Council. The proposal specifically addresses issues related to the needs of the City of Round Rock and immediate area. It responds to the City's goal to establish a permanent MITC campus within its boundaries to give both SWT and ACC a primary presence in the same central location. Under this plan,these • institutions will provide academic programs, certificate programs and workforce training/ education at a level that is consistent with their missions. The Multi-Institution Teaching Center (MITC) is a collaborative effort by several area institutions to serve the higher education needs of North Austin and Williamson County. The Texas Higher Education Coordinating Board approved The MITC in April 1998, and classes began that fall. Southwest Texas State University (SWT) is the lead institution, and other partners are Concordia University at Austin(Cil), Austin Community College (ACC) and Temple College at Taylor(TCAT). 266 FEBRUARY 8, 2001 In addition to Mr. Swayze,Ms.Davis and Ms. Silas other representatives of the higher education facilities that were present were Dr. Robert Grats,Dr. Louise Phillips,Dr. Edna Raybine, Chancellor Lamar Urbanosky and Mr. Steve Kinslow. 6.B.1. Consider a presentation regarding the future expansion of the Round Rock Water Treatment Facility. Jim Nuse,Public Works Director introduced the Water Treatment Facility • staff. Kim Lutz, Environmental Resources Manager,who oversees the operations of the Water Plant, gave an update on the developments at the Water Treatment Facility and the proposed expansion of Water Plant. She gave an overview on how the Water Plant layout has progressed throughout the years and how the proposed expansion would fit into the existing plant. Allen Woelke, Camp Dresser&McKee gave a brief overview on the cost comparison and expansion alternatives. David Kautz,Finance Director,briefly outlined the financing and cost of the expansion. PUBLIC HEARINGS: 7 A 1 Consider public testimonyre regarding an application to adopt original zoning of District C-1 (General Commercial) on 1.00 15 acres of land out of the Memucan Hunt Survey, A- • 102 in Williamson County Texas (Children's Court ar�pansion Parcel). Joe Vining, Planning Director made the staff presentation. This tract is located north of Louis Henna Boulevard and south of Remington Heights. This tract is being consolidated with the original Children's Courtyard development tract in order to compensate for a SH-45 right-of-way reserve lot that turned out to be larger than first expected. The Planning and Zoning Commission held a public hearing on January 17, 2001. At that time the Commission recommended adoption of original C-1 zoning. This developer is adding the subject parcel to this development tract to compensate for an additional increment of land recently removed from the development site for SH 45 right of way; this was in addition to property previously reserved for right of way. The additional property will be used for playgrounds. • Mayor Stluka opened the public hearing. There being no public testimony, the public hearing was closed. 7.A.2. Consider public testimony regarding an g plication to adopt original zoning of District SF-2 (Single Family-Standard Lot) on 29.062 acres of land out of the Willis Donaho Jr. Survey,A-173, in Williamson County, Texas (Estates at Settlers Park: Proposed Phase 2). Joe 267 FEBRUARY 8, 2001 Vining,Planning Director made the staff presentation. This tract is located north of County Road g g p tY 117 south of Count Road 113 east of County Road 122 and west of the Estates at Settlers Park Y h' Phase 1. The Planning and Zoning Commission held a public hearing on January 17, 2001. At that time the Commission recommended adoption of original SF-2 zoning. Tract I (Phase 2)will • contain only single-family uses. Tract II(most of Phase 3)will also contain only single-family uses. The single-family building lots are large,typically 9,000 square feet and greater. Tract III (the remainder of Phase 3) contains two local commercial building lots at the corner of County Road 122 and County Road 113. This proposed land-use complies with the General Plan. Mayor Stluka opened the public hearing. There being no public testimony, the public hearing was closed. 7.A.3. Consider public testimony regarding an application to adopt original zoning of District SF-2 (Single Family-Standard Lot) on 91.245 acres of land out of the Willis Donaho Jr. Survey, A-173, in Williamson County, Texas (Estates at Settlers Park: Proposed Phase 3 Single Family). Joe Vining,Planning Director made the staff presentation. The Planning and Zoning Commission held a public hearing on January 17,2001. At that time the Commission • recommended adoption of original SF-2 zoning. This single-family tract takes up most of the third phase in this development. These lots are also fairly large tracts. This proposed land-use complies with the General Plan. Mayor Stluka opened the public hearing. There being no public testimony,the public hearing was closed. 7.A.4. Consider public testimonyre regarding an application to adopt original zoning_of District C-2 (Local Commercial) on 6.775 acres of land out of the Willis Donaho Jr. Survey,A- 173, in Williamson County, Texas (Estates at Settlers Park: Proposed Phase 3 Commercial). Joe Vining,Planning Director made the staff presentation. The Planning and Zoning Commission held a public hearing on January 17, 2001. At that time the Commission recommended adoption • of original C-2 zoning. This tract of land represents the reminder of the proposed Phase 3. This site occupies the northwest corner at the intersection of County Road 113 and County Road 122 and accordingly qualifies for local commercial zoning. Mayor Stluka opened the public hearing. There being no public testimony,the public hearing was closed. ORDINANCES: 268 FEBRUARY 8,2001 8.A.1. Consider an ordinance annexing 1.0015 acres of land out of the Memucan Hunt Survey,A-102, in Williamson Count, Texas (Children's Courtyard: Expansion Parcel). (First Reading) Joe Vining, Planning Director made the staff presentation. This annexation procedure is authorized under Section 43.028 of the Texas Local Government Code. A petition for voluntary annexation has been received from Realtex Ventures, Inc. The adjacent Children's • Courtyard property already lies within the city limits,having been annexed in 1999. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE ANNEXING ADJACENT AND CONTIGUOUS TERRITORY TO THE CITY OF ROUND ROCK, TEXAS, TO WIT: 1.0015 ACRES OF LAND OUT OF THE MEMUCAN HUNT SURVEY, ABSTRACT NO. 102, IN WILLIAMSON COUNTY; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN SATISFIED; PROVIDING THAT SUCH AREA SHALL BECOME A PART OF THE CITY AND THAT THE OWNERS AND INHABITANTS THEREOF SHALL BE ENTITLED TO THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND TO BE HEREINAFTER ADOPTED; PROVIDING FOR A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Nielson • seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson • Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 269 FEBRUARY 8,2001 r 8.A.2. Consider an ordinance adopting original zoning of District C-1 (General Commercial) on 1.0015 acres of land out of the Memucan Hunt Survey,A-102, in Williamson County Texas (Children's Courtyard: Expansion Parcel). (First Reading) Joe Vining,Planning Director made the staff presentation. On January 17, 2001 the Planning and Zoning Commission • recommended adoption of original C-1 zoning. This developer is adding the subject parcel to this development tract to compensate for an additional increment of land recently removed from the development site for SH 45 right of way; this was in addition to property previously reserved for right of way. The additional property will be used for playgrounds. The proposed land use complies with the adopted General Plan. Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.305(2), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO ZONE 1.0015 ACRES OF LAND OUT OF THE MEMUCAN HUNT SURVEY, ABSTRACT NO. 102, IN ROUND ROCK, WILLIAMSON COUNTY, TEXAS,AS DISTRICT C-1 (GENERAL COMMERCIAL). • MOTION: Mayor Pro-tem Hairston moved to adopt the ordinance. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. MOTION: Councilwoman Pitt moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councihnembers present. Councilman Nielson • seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None 270 FEBRUARY 8,2001 ACTION: The motion carried unanimously. 8.A.3. Consider an ordinance annexiniz 29.062 acres of land out of the Willis Donah6 Jr Survey,A-173, in Williamson County, Texas (Estates at Settlers Park: Proposed Phase 2) (First Reading) This item was withdrawn from the agenda at the request of staff. 8.A.4. Consider an ordinance adopting original zoning of District SF-2 (Single Family- • Standard Lot) on 29.062 acres of land out of the Willis Donaho Jr. Survey A-173 in Williamson County, Texas (Estates at Settlers Park: Proposed Phase 2). (First Reading) This item was withdrawn from the agenda at the request of staff. 8.A.5. Consider an ordinance annexing 98.02 acres of land out of the Willis Donaho Jr. Survey, A-173, in Williamson County, Texas Estates at Settlers Park: Proposed Phase 3). (First Reading) This item was withdrawn from the agenda at the request of staff. 8.A.6. Consider an ordinance adopting original zoning District SF-2 (Single Family- Standard Lot) on 91.245 acres of land out of the Willis Donaho, Jr. Survey,A-173, in Williamson County, Texas (Estates at Settlers Park: Proposed Phase 3 Single Family). (First Reading) This item was withdrawn from the agenda at the request of staff. is 8.A.7. Consider an ordinance adopting original zoning of District C-2 (Local Commercial) on 6.775 acres of land out of the Willis Donaho Survey,A-173, in Williamson County, Texas Estates at Settlers Park: Proposed Phase 3 Commercial). (First Reading) This item was withdrawn from the agenda at the request of staff. 8.A.8. Consider an ordinance annexing 0.125 acres of land out of the Robert McNutt Survey,A-422, in Williamson County, Texas Portion of County Road 122). (First Reading) Joe Vining,Planning Director made the staff presentation. This annexation procedure is authorized under Section 43.028 of the Texas Local Government Code. A petition for voluntary annexation was received from Williamson County Commissioners Court. The purpose of this annexation is to establish city services eligibility for the adjacent proposed Pioneer Crossing development tract,which lies immediately east of CR 122. • Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE ANNEXING ADJACENT AND CONTIGUOUS TERRITORY TO THE CITY OF ROUND ROCK, TEXAS, TO WIT: 0.125 ACRES OF LAND OUT OF THE ROBERT McNUTT SURVEY, ABSTRACT NO. 422, IN WILLIAMSON COUNTY; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN SATISFIED; PROVIDING THAT SUCH AREA SHALL BECOME A PART OF THE CITY AND THAT THE OWNERS AND INHABITANTS THEREOF SHALL BE ENTITLED TO 271 FEBRUARY 8, 2001 THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND TO BE HEREINAFTER ADOPTED; PROVIDING FOR A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilman Joseph moved to adopt the ordinance. Councilman Nielson • seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Joseph moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson • Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 8.A.9. Consider an ordinance closin hg earing and le ing assessments for the cost of certain improvements to be provided in the Behrens Ranch Public Improvement District. (Second • Reading) Councilwoman Pitt disclosed that she has a conflict of interest on this item. She added that she mistakenly voted on this item at the last meeting instead of abstaining. Joe Vining,Planning Director and Charlie Crossfield, Assistant City Attorney made the staff presentation. The first reading of the ordinance was approved on January 25, 2001. The City established the Behrens Ranch Public Improvement District in May 2000. Pursuant to Section 372.017 of the Local Government Code, the City must levy assessments to produce 272 FEBRUARY 8,2001 revenue to pay for the public improvements provided by the PID. The creation of the Behrens Ranch PID allows for the dedication of right-of-way and the expeditious construction of public improvements; including Wyoming Springs Drive, to be paid for by the property owners within the PID. Sharlene Collins and Frank Oberlin representatives of the developer were present to answer questions from the Council. • Mayor Stluka read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE CLOSING HEARING AND LEVYING ASSESSMENTS FOR THE COST OF CERTAIN IMPROVEMENTS TO BE PROVIDED IN THE BEHRENS RANCH PUBLIC IMPROVEMENT DISTRICT; FIXING CHARGES AND LIENS AGAINST THE PROPERTY IN THE DISTRICT AND AGAINST THE OWNERS THEREOF; PROVIDING FOR THE COLLECTION OF THE ASSESSMENT; AND PROVIDING AN EFFECTIVE DATE MOTION: Councilman Palmer moved to adopt the ordinance. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilman Palmer Councilwoman Gallahan Councilman Joseph • Mayor Stluka Noes: None Abstain: Councilwoman Pitt ACTION: The motion carried with 6 ayes and 1 abstention. 8.B.1. Consider an ordinance determining the public necessity for the acquisition of 4.519 acres of land for the SH-45 and A. W. Grimes Boulevard Project, and if necessar, authorizing the City Attorney to initiate eminent domain proceedings to acquire this needed property. (Jones Tract) (First Reading) Jim Nuse, Public Works Director made the staff presentation. The City is responsible for acquiring necessary right-of-way for the SH-45 frontage road project and for the proposed A.W. Grimes Boulevard. This action will allow the construction of SH-45 and A.W. Grimes Boulevard to proceed. Mayor Stluka read the caption of the ordinance. • ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL FOR THE CITY OF ROUND ROCK, DETERMINING A PUBLIC NEED AND NECESSITY FOR THE ACQUISITION OF APPROXIMATELY 1.79 ACRES, IN FEE SIMPLE; 0.387 ACRES, IN FEE SIMPLE; 1.882 ACRES, IN FEE SIMPLE; AND 0.46 ACRES, IN FEE SIMPLE AND; GIVING NOTICE OF OFFICIAL DETERMINATION TO ACQUIRE SAID PROPERTY FOR THE CREATION, CONSTRUCTION AND MAINTENANCE OF STATE HIGHWAY 45 AND A.W. GRIMES BOULEVARD,AND ASSOCIATED PUBLIC PURPOSES; ESTABLISHING PROCEDURES FOR THE ACQUISITION OF SAID PROPERTY; AUTHORIZING THE CITY ATTORNEY . . 273 FEBRUARY 8,2001 TO FILE PROCEEDINGS IN EMINENT DOMAIN TO ACQUIRE THE NEEDED PROPERTY; AND PROVIDING AN EFFECTIVE DATE. MOTION: Councilman Joseph moved to adopt the ordinance. Councilwoman Gallahan seconded the motion. VOTE: Ayes: Councilman Nielson • Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. MOTION: Councilwoman Pitt moved to dispense with the second reading of the ordinance with the unanimous consent of all the Councilmembers present. Councilman Joseph seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan isCouncilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. RESOLUTIONS: 9.A.1. Consider a resolution amending the expiration date of the Texas Capital Fund Contract No. 717082 between the Texas Department of Economic Development and the City of Round Rock. Joe Vining,Planning Director made the staff presentation. This amendment is to extend the expiration date necessary to complete construction of Park Valley Drive and for the Round Rock Hospital to meet its contractual obligations with the City regarding employment of low to moderate-income persons. The City entered into a contract with the Texas Department of • Economic Development on December 30, 1997 for Texas Capital Fund infrastructure grant money. The money is being used for road and waterline construction improvements in support of Columbia St. David's Healthcare System, a full service hospital and clinic. Extenuating circumstances have impeded completion of this project. Additionally, in a separate contract between the City and the Hospital, Columbia/St. David's Healthcare System has not met its quota of fifty-one percent new jobs being filled Development.has granted a one-year extension of the original contract to allow time for all outstanding conditions to be met. 274 FEBRUARY 8,2001 Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock, on December 30, 1997, entered into Texas Capital Fund Contract No. 717082 ("Contract")with the Texas Department of Economic Development for infrastructure grant money for road and waterline construction improvements, and WHEREAS, the City Council wishes to enter into Amendment No. 1 to the Contract extending the termination date of the Contract to December 29, 2001, and BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment No. 1 to Texas Capital Fund Contract No. 718082 with the Texas Department of Economic Development. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 8th day of February 2001. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Palmer moved to approve the resolution. Councilwoman Gallahan seconded the motion. • VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.B.2. Consider a resolution authorizing the Mayor to execute a Needs Assessment Fee Proposal with Spencer Godfrey Architects to identify amenities for, location of, and cost of constructing a new Senior Citizens Center. Sharon Prete, Parks and Recreation Director made the staff presentation. The senior population has made the Council aware of the need for a new Senior Citizen Center. The first step in the process is to perform a Needs Assessment to identify • amenities, locations and the cost of constructing a new center. Staff solicited proposals from five (5) local architectural firms to guide the Senior Citizen Center Focus Group and staff through the Needs Assessment Process, and three firms responded. Staff evaluated the proposals and Spencer Godfrey submitted the best proposal in the amount of$12,000. The needs assessment will provide the financial information necessary to prepare for a General Obligation Bond Election. The Center will be designed and constructed based on input from the senior community. A part i N 27 5 FEBRUARY 8,2001 of the process a number of opportunities will be provided to solicit additional input from the public. Mayor Stluka read the following resolution. RESOLUTION NO. • WHEREAS, the City of Round Rock desires to retain professional architectural services for a Needs Assessment to identify amenities for, location of, and cost of constructing a new Senior Citizens Center, and WHEREAS, Spencer Godfrey Architects has submitted a Needs Assessment Fee Proposal to provide said services, and WHEREAS, the City Council desires to enter into said proposal with Spencer Godfrey Architects,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Needs Assessment Fee Proposal with Spencer Godfrey Architects for architectural services to provide a needs assessment to identify amenities for, location of, and cost of constructing a new Senior Citizens Center, a copy of said proposal being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 8th day of February 2001. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Gallahan seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. • 9.B.3. Consider a resolution authorizing the Mayor to execute a contract with Manley Construction for the restoration of Round Rock Memorial Park. Sharon Prete,Parks and Recreation Director made the staff presentation. PARD is in the process of renovating Round Rock Memorial Park to bring the park into compliance with safety standards and practices. The improvements include the reconstruction of the trail,repairing the electrical system and correcting drainage problems. Three bids were received and opened on Thursday, January 11, 2001. Manley Construction submitted the best bid in the amount of$220,214.30. -27 6 FEBRUARY 8, 2001 Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has duly advertised for bids for the restoration of Round Rock Memorial Park, and WHEREAS,Manley Construction has submitted the lowest responsible bid, and WHEREAS, the City Council wishes to accept the bid of Manley Construction, Now Therefore • BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Manley Construction is hereby accepted as the lowest responsible bid and subject to the negotiation and final approval by the City Manager and City Attorney of a contract document, the Mayor is hereby authorized and directed to execute a contract with Manley Construction for the restoration of Round Rock Memorial Park. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 8th day of February 2001. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. • VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 93.4. Consider a resolution authorizingthe e Mayor to execute an Easement and Right of Way to TXU Electric Company in Old Settlers Park at Palm Valley. Sharon Prete,Parks and Recreation Director made the staff presentation. TXU requested an easement to provide additional electrical service to Old Settlers Park at Palm Valley. The Texas Parks and Wildlife grant requirements state that all interior service isunderground.uired to be unound. This 15 foot wide • q �' easement will cover existing as well as proposed overhead electric lines to be constructed in conjunction with the Youth Football fields in Old Settlers Park. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City desires to convey a fifteen foot wide easement to TXU Electric Company in Old Settlers Park at Palm Valley, and b. 277 FEBRUARY 8, 2001 WHEREAS, said easement is to be utilized to provide additional electrical services to Old Settlers Park at Palm Valley,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Easement and Right of Way to TXU Electric Company, a copy of said Easement and Right of Way being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting • was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 8th day of February 2001. ROBERT A. STLUKA, JR.,Mayor City of Round Rock,Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Palmer moved to approve the resolution. Councilwoman Pitt seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph • Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.C.1. Consider a resolution authorizing the Mavor to execute Amendment No. 3 to the Contract for Engineering Services with Camp Dresser&McKee, Inc. for the Water Treatment Plant Improvements, Phase IV Expansion. Jim Nuse,Public Works Director made the staff presentation. This amendment will consist of professional services to design,bid and provide construction phase services for improvements to the City's Raw Water Pump Station. The Raw Water Pump Station improvements to be designed under this amendment are to replace one electric transformer, add lighting at the pump station vaults and an HVAC system to the existing electrical building. The total fee for this amendment is $27,000:00. • Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract for engineering services ("Contract") with Camp Dresser & McKee, Inc. for the Water Treatment Plant Improvements,Phase IV Expansion, and WHEREAS, Camp Dresser & McKee, Inc. has submitted Amendment No. 3 to the Contract to include the additional design of construction phase services, as more particularly described in the attached Amendment No. 3, and WHEREAS, the City Council desires to enter into said Amendment No. 3 to the Contract with Camp Dresser&McKee, Inc.,Now Therefore 278- FEBRUARY 8,2001 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment No. 3 to the Contract with Camp Dresser & McKee, Inc. to include the additional design of construction phase services, a copy of said amendment being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the • Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 8th day of February, 2001. ROBERT A. STLUKA, JR., Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka • Noes: None ACTION: The motion carried unanimously. 9.C.2. - Consider a resolution authorizing the Mayor to enter into an Interlocal Cooperation Contract with the Brazos River Authority, the City of Hutto, and the Lower Colorado River Authority for the study and development of a regional facility plan for the provision of wastewater services in the Lower Brushy Creek area. Jim Nuse, Public Works Director made the staff presentation. A portion of Round Rock's ETJ lies in watersheds east of the current regional wastewater treatment plant. In order to serve these areas without expensive lift stations another regional plant could be constructed in Hutto. This study would determine the feasibility of such a program. A portion of Round Rock's ETJ lies in watersheds east of the current regional wastewater treatment plant. In order to serve these areas without expensive lift • stations another regional plant could be constructed in Hutto. This study would determine the feasibility of such a program at a cost of$6,000. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, Chapter 791 of the Texas Government Code, V.T.C.A., authorizes local governments and agencies of the state to enter into agreements with one another to perform governmental functions and services, and - 279 FEBRUARY 8, 2001 WHEREAS, the City of Round Rock wishes to enter into an Interlocal Cooperation Contract with the Brazos River Authority, the City of Hutto, and the Lower Colorado River Authority, for the study and development of a regional facility plan for the provision of wastewater services in the Lower Brushy Creek area,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City said Contract, a copy of same being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and • subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended,,and the Act. RESOLVED this 8th day of February 2001. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilwoman Gallahan moved to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan • Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.C.3. Consider a resolution authorizingthe e Mayor to execute a Contract for Engineering Services with Huggins/Seiler&Associates, LP for planning,preliminary design, plan preparation, traffic simulation/modeling and other associated tasks and services. Tom Word, Traffic Engineer made the staff presentation. In order to respond quickly to capacity and citizen concerns, staff desires to create an expedited engineering process and supplement City staff during heavy demand periods. In order to respond quickly to capacity and citizen concerns, staff desires to create an expedited engineering process and supplement City staff during heavy • demand periods. The cost for this service is $250,000. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS, the City of Round Rock desires to retain professional engineering services for planning,preliminary design,plan preparation,traffic simulation/modeling, and other associated tasks and services, and WHEREAS,Huggins/Seiler&Associates, LP has submitted a Contract for Engineering Services to provide said services, and WHEREAS, the City Council desires to enter into said contract with Huggins/Seiler& Associates,LP,Now Therefore 280. FEBRUARY 8,2001 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Contract for Engineering Services with Huggins/Seiler&Associates, LP, for professional engineering services for planning,preliminary design,plan preparation,traffic simulation/modeling, and other associated tasks and services, a copy of said contract being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the • subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 8th day of February 2001. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Mayor Pro-tem Hairston moved. to approve the resolution. Councilman Nielson seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka • Noes: None ACTION: The motion carried unanimously. 9.C.4. Consider a resolution authorizing the Mayor to execute Amendment No. 2 to the Contract with Kinsel Industries, Inc. for the construction of the Water Treatment Plant Phase IV expansion project. Jim Nuse,Public Works Director made the staff presentation. This contract amendment is necessary to replace Motor Control Center No. 1 (MCC-1). Unanticipated internal deterioration of MCC-1 was discovered during the replacement of MCC-2. This will allow the same contractor to incorporate the new MCC-1 into the current scheme to easily expand in the future. This will require and additional cost of$166,483.27 bringing the contract total to $6,337,680.27. The total increase to the original contract amount is approximately 4.8 %. Mayor Stluka read the following resolution. • RESOLUTION NO. WHEREAS,the City of Round Rock has previously entered into a contract("Contract") with Kinsel Industries,Inc. for the Water Treatment Plant Expansion,Phase IV, and WHEREAS, it has been determined by the City's engineering staff that it is necessary to replace Motor Control Center No. 1 at the Water Treatment Plant, and WHEREAS, the City Council hereby determines that the replacement of said Motor Control Center No. 1 is necessary to preserve or protect the public health or safety of the City's residents, and therefore falls within an exception of the State's bidding requirements, and 2 8'' 1 FEBRUARY 8,2001 WHEREAS Kinsel Industries Inc. hasbmi su tted Contract Amendment No. 2 to include the replacement of Motor Control Center No. 1, and WHEREAS, the City Council desires to enter into said Contract Amendment No. 2 with Kinsel Industries, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Contract Amendment No. 2 with Kinsel Industries, Inc., to include the replacement of Motor Control Center No. 1, a copy of said Contract Amendment No. 2 being attached hereto and • incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 8th day of February 2001. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt • Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.C.5. Consider a resolution authorizing the City Manager to reimburse Kenneth W. Stuart, III an additional amount for reasonable and necessary relocation and moving expenses associated with his move from the house located on Lot 38, South Park Addition. Jim Nuse, Public Works Director made the staff presentation. The Council previously approved the acquisition of this property for the S. Mays project by resolution R-99-98-30-3A3. In addition, approval was received for relocation assistance to Mr. Stuart up to $25,000 by resolution R-99- • 09-23-10E5. Mr. Stuart recently closed on a property and in completing the relocation incurred an additional$2,000 in eligible relocation expenses for which he is entitled. Mr. Stuart's relocation expenses are covered as required by State and Federal rules. Mayor Stluka read the following resolution. RESOLUTION NO. WHEREAS,the City of Round Rock, as Grantee, and Kenneth W. Stuart,III as Grantor, have entered into a real estate contract for the purchase of Lot 38, South Park Addition for the South Mays extension project, and f. FEBRUARY 8,2001 WHEREAS, as part of the consideration of said purchase,the City has offered to reimburse Kenneth W. Stuart, III for certain reasonable and necessary relocation and moving expenses, and WHEREAS,by Resolution No. R-99-09-23-10E5, the Council approved up to $25,000 in relocation and moving expenses, and WHEREAS,the reasonable and necessary relocation and moving expenses will exceed the original estimate, and WHEREAS, the Council wishes to approve an additional$2,000 in relocation and moving expenses,Now Therefore • BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Manager is hereby authorized to reimburse Kenneth W. Stuart, III up to an additional $2,000 for a total of$27,000 in reasonable and necessary relocation and moving expenses associated with his move from the house located on Lot 38, South Park Addition. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 8th day of February 2001. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilwoman Gallahan seconded the motion. • VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. 9.C.6. Consider a resolution authorizingthe to execute a Claim for Actual Moving Expenses and A Negotiated Self-Move Request by Royal Flush Plumbing for reasonable and necessary relocation and moving Menses associated with moving from the property located at 3001 Palm Valley Boulevard. Jim Nuse, Public Works Director made the staff presentation. The property is located on the north side of US 79 just west of Old Settler's Park and is the • location for the future intersection of US 79 with the connecting roadway for Arterial A. The purchase of this property is necessary to provide right of way for the next phase of US 79 widening and for the development of Arterial A. Because the right of way involves future Federal expenditures for construction, the City must comply with Federal and State requirements for Relocation Assistance. The reimbursement for the relocation is up to $17,988.17. Mayor Stluka read the following resolution. 283 FEBRUARY 8, 2001 RESOLUTION NO. WHEREAS,the City of Round Rock has a need to acquire approximately 0.73 acres of land from Adeline Geistman for the US 79 and Arterial A project, said 0.73 acres being more particularly described in Exhibit"A", and WHEREAS,Royal Flush Plumbing is currently occupying the property as a tenant, and WHEREAS,Royal Flush Plumbing has made a claim for reimbursement of its reasonable and necessary relocation expenses associated with its move from the property, and • WHEREAS, the City Council wishes to approved said claim,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Claim for Actual Moving Expenses in the amount of$11,738.17 and a Negotiated Self-Move Request in the amount of$6,250.00 for a total reimbursement to Royal Flush Plumbing of $17,988.17, for reasonable and necessary relocation and moving expenses associated with moving from the property located at 3001 Palm Valley Boulevard, a copy of said Claim for Actual Moving Expenses and Negotiated Self-Move Request attached hereto as Exhibits`B" and "C" and incorporated herein. The City Council hereby finds and declares that written notice of the date,hour,place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 8th day of February 2001. ROBERT A. STLUKA, JR.,Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Joseph moved to approve the resolution. Councilman Palmer seconded the motion. VOTE: Ayes: Councilman Nielson Mayor Pro-tem Hairston Councilwoman Pitt Councilman Palmer Councilwoman Gallahan Councilman Joseph Mayor Stluka Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: 10.A. Reconsideration of one appointment to the Economic Development Advisory • Commission. Councilwoman Gallahan withdrew Russell Gallahan's name for appointment to the Economic Development Advisory Commission. She said that she is withdrawing Mr. Gallahan's name and appointing John B. Gordon to the Economic Development Advisory. CITY MANAGER'S REPORT: None COUNCIL COMMENTS Mayor Stluka noted that in light of the issues of the last couple of weeks regarding interpretations of, disagreements of the State Statutes, the City Charter, Ethics Ordinance. This is FEBRUARY 8,2001 an opportunity to look at the City ordinances in relation to State Statutes. He asked the City Manager to call a meeting of the Ethics Commission so they can review all segments of the City ordinances as they pertain to the official and professional conduct of the Council in comparison to state statute. Also, to alert the City's lobbyist Ms. Croslin to take note of any proposed legislation regarding this issue. • EXECUTIVE SESSION: D.A. Executive Session as authorized by 051.072 Government Code, related to the purchase of real property. 1) Adeline Geistman for the US 79 and Arterial A Project. 2) RMR Properties for the South Mays Extension Project. This item was withdrawn from the agenda. ACTION RELATIVE TO EXECUTIVE SESSION: 14A. Consider discussion and/or action related to the purchase of real property. 1) Adeline Geistman for the US 79 and Arterial A Project. 2) RMR Properties for the South Mays Extension Project. • This item was withdrawn from the agenda. ADJOURNMENT: There being no further business,the meeting adjourned at 9:53 p.m. Res tfully Submitted, Joanne Land, Assistant City Manager/ City Secretary • FEBRUARY 16,2001 The Round Rock City Council met in Regular Session on February 16, 2001 at 8:00 a.m. in the meeting room of the Comfort Suites, 609 Chisholm Trail,Round Rock, Texas. ROLL CALL: Those members present were Mayor Robert A. Stluka, Jr.,Mayor Pro-tem Earl M. Hairston, Councilman Tom Nielson, Councilwoman Carrie Pitt, Councilman Earl Palmer, Councilwoman Isabel Gallahan and Councilman Jimmy Joseph. Also present were City • Manager Bob Bennett, Assistant City Manager/City Secretary Joanne Land and City Attorney Steve Sheets, Joe Vining, Planning Director, Jim Nuse,Public Works Director, and David Kautz, Finance Director. WORK SESSION: 3.A. Consider introductory comments by Mayor Robert Stluka. Mayor Stluka gave a brief overview of the presentations that staff will give at this work session. 3.B. Consider introduction by City Attorney Steve Sheets of various members of his law firm. Steve Sheets introduced the various members of his law firm. Each member gave a brief description of his or her background and City responsibilities. The members of the law firm that were in attendance were Charlie Crossfield, Partner, J. Kay Gayle,Associate, Susan Camp-Lee, Associate, Erik Cardinell,Associate, Shelley Coufal,Paralegal and Julie Wolff,Legal Assistant. • 3.C. Consider discussion led byAAngelous Angelo of Angelou Economic Advisors, Inc. regarding a proposed economic development updated plan for the City of Round Rock. Angelous Angelo gave an update on the development of an Economic Development Strategic Plan and the progress of the focus groups. The Council and staff participated in an exercise presented to the-focus.groups in their migsion to develop the Strategic Plan. 3.D. Consider discussion on the following topics: 1. Proposed consent agenda—Steve Sheets outlined the draft of the proposed ordinance that establishes the procedure for a consent agenda. 2. Update of the Strategic Plan—Dale Ricklefs outlined the updated Strategic Plan. In addition, the Finance Department presented the Council with a copy of the Strategic Budgeting • Process Guide that will be used to improve strategic planning,budgeting, and accountability. 3. Proposed Capital needs for a future bond election—Bob Bennett outlined the following points of the Capital Improvement Projects Proposal. • Preliminary Tax Rate Projections • CIP Program Timeline • Project Phase Key • Capital Improvement Program Worksheet Summary • Phases 1,2,3 Detail Worksheets 2. 06 FEBRUARY 16,2001 4. Mass Transportation—Will Hampton briefly outlined the following: • Transit: What are we talking about? • What are other cities doing? • What would an ideal Round Rock transit system look like? • What is state of transit in Round Rock? • What do people want? • What are our options? He also gave an over of the graph for Selected Texas Transit System Statistics for 1999. • 5. Legislative Agenda-Peggy Croslin the City's legislative consultant noted that the three basic legislative issues that will be discussed during this Legislative Session would be Transportation, Land-Use Regulations and Special Districts. Ms. Croslin gave an update on recent legislation that might affect Round Rock. 6. Proposed ordinance regulating vehicle parking in yards.—Joe Vining gave a slide presentation that showed the problems,which are occurring, throughout the City regarding vehicles parking in yards. He noted that staff is working on an ordinance that can address this without causing an impact on the residents. EXECUTIVE SESSION: 4.A. Executive Session as authorized by 051.074 Government Code,related to the evaluation of the Municipal Judge. The Council entered into Executive Session at 3:40p.m. and • adjourned at 4:25 p.m. 43. Executive Session as authorized by §551.074 Government Code,related to the evaluation of the City Attorney. The Council entered into Executive Session at 4:32 p.m. and adjourned at 5:19 p.m. 4.C. Executive Session as authorized by 051.074 Government Code,related to the evaluation of the City Manager. The Council entered into Executive Session at 5:21 p.m. and adjourned at 5:37 p.m. ADJOURNMENT: There being no further business,the meeting adjourned at 5:40 p.m. R pectfully Submitted, • Jr nne Land, Assistant City Manager/ City Secretary 287 PAGES 287 THROUGH 300 WERE INTENTIONALLY LEFT BLANK CITY COUNCIL MINUTES CONTINUE IN BOOK 45 2 8. ,8 289 290 2- 91. 1 292 293 �.2;R� .4 t 295 296 297 0 298, 2 9� 9 d • 0 • 3 0., 0