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MINUTE BOOK 58 2009-2010 1 City of Round Rock Special Called Work Session and Regular City Council Meeting June 25, 2009 The Round Rock City Council met in a Special Called Work Session on Thursday, June 25, 2009, in the City Council Chamber, 221 E. Main Street. CALL WORK SESSION TO ORDER- 6:00 P.M. Mayor McGraw called the work session to order at 6:05 P.M. ROLL CALL Those members present were Councilmember Rufus Honeycutt, Councilmember George White, Mayor Pro-tem Joe Clifford, Councilmember John Moman, Councilmember Kris Whitfield, and Mayor Alan McGraw. Also present were City Manager, Jim Nuse, Assistant City Manager/CFO David Kautz, Assistant City Manager Cindy Demers and City Attorney Steve Sheets. Councilmember Salinas was.absent from this meeting. PRESENTATIONS: 3A Consider a presentation and discussion regarding the Downtown Master Plan, Will Hampton, Communications Director led the discussion regarding the draft of the Downtown Master Plan. Jim Stendebach, Planning and Community Development Director,Tom Word, Chief of Public Works, and David Kautz, Assistant City Manager/CFO all assisted in the presentation and provided the Council with valuable information. CALL REGULAR SESSION TO ORDER-7:00 P.M. Mayor McGraw called the regular session to order at 7:20 P.M. PLEDGE OF ALLEGIANCE: 5A. United States Flag 5B. Texas State Flag CITIZEN COMMUNICATION Cath Martel, City of Round Rock Parks and Recreation Department recognized two teams that competed in the Texas Amateur Athletic Federation State Volleyball Tournament. One of the teams won first place in the tournament. Tami Franklin, 1007 Crestview, Round Rock, spoke to the City Council in opposition of the proposed Legacy Field House. Phyllis McKenzie, 2112 Smoke Tree Trail, Round Rock, spoke to the City Council in opposition of the proposed Legacy Fieldhouse. i ' 2 City of Round Rock Special Called Work Session and Regular City Council Meeting June 25, 2009 Page 2 of 11 Brent Bertrand, 2008 Shadow Brook Circle, Round Rock, spoke to the Council in opposition of the west side rec center being located on the Round Rock High School campus. APPROVAL OF MINUTES: 7A. Consider approval of the City Council minutes for May 19, 2009 Special Called • Meeting and June 11, 2009 Regular Meeting. MOTION: Mayor Pro-tem Clifford moved to approve the minutes for May 19, 2009 and June 11, 2009. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas ACTION: The motion carried unanimously. PRESENTATIONS: 8A1. Consider a presentation regarding City's Financial Status. Cheryl Delaney, Finance Director made the staff presentation. PUBLIC HEARINGS: 9A1. Consider public testimony granting a partial exemption from ad valorem taxes for certain qualified historically significant properties located in the city limits of Round Rock. Joelle Jordan, City of Round Rock Planner made the staff presentation. Mayor McGraw opened the public hearing. There being no testimony, the public hearing was closed. 9A2. Consider public testimony regarding the proposed amendment to Chapter 11, Section 11.502, Code of Ordinances, to prohibit parking of vehicles having a gross vehicle weight rating of 17,000 pounds or more in any residential district, and the C-2, OF and SR zoning districts. Jim Stendebach, Planning and Community Development Director made the staff presentation. Mayor McGraw opened the public hearing. There being no testimony, the public hearing was closed. City of Round Rock Special Called Work Session and Regular City Council Meeting June 25, 2009 Page 3 of 11 ORDINANCES: 10A1. Consider an ordinance determining the necessity and authorizing the condemnation of certain property interests for the proposed N. Mays Extension Project from KBS Industrial Portfolio, LLC. (First Reading). Steve Sheets, City Attorney, made the staff presentation. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL FOR THE CITY OF ROUND ROCK, DETERMINING A PUBLIC NEED AND NECESSITY FOR THE ACQUISITION OF A PUBLIC UTILITY EASEMENT INTEREST IN AND ACROSS APPROXIMATELY 0.04 ACRES AND A FEE SIMPLE INTEREST IN AND TO APPROXIMATELY 0.392 ACRES; GIVING NOTICE OF OFFICIAL DETERMINATION TO ACQUIRE SAID PROPERTY TO CONSTRUCT AND MAINTAIN IMPROVEMENTS FOR THE CITY OF ROUND ROCK N. MAYS EXTENSION IMPROVEMENT PROJECT, AND ASSOCIATED PUBLIC USE AND PURPOSES; ESTABLISHING PROCEDURES FOR THE ACQUISITION OF SAID PROPERTY; AUTHORIZING THE CITY ATTORNEY TO FILE PROCEEDINGS IN EMINENT DOMAIN TO ACQUIRE THE NEEDED PROPERTY; AND PROVIDING AN EFFECTIVE DATE. MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Y Y Councilmember White Councilmember Moman Councilmember Whitfield r Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas ACTION: The motion carried unanimously. MOTION: Mayor Pro-tem Clifford moved to dispense with second reading with the unanimous consent of all the Councilmembers present and to adopt the ordinance. Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas ACTION: The motion carried unanimously. 4 . City of Round Rock Special Called Work Session and Regular City'Council Meeting June 25, 2009 Page 4 of 11 10131. Consider an ordinance adopting the Game Plan 2020: Building an Active Community; The Round Rock Strategic Parks and Recreation Master Plan (Second Reading). Rick Atkins Parks and Recreation Director made the staffp resentation. ORDINANCE NO. • AN ORDINANCE ADOPTING A "GAME PLAN 2020: BUILDING AN ACTIVE COMMUNITY; THE ROUND ROCK STRATEGIC PARKS AND RECREATION MASTER 'PLAN," WHICH CONSTITUTES THE CITY OF ROUND ROCK'S NEW STRATEGIC PARKS AND RECREATION MASTER PLAN; AND REPEALING ALL CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilmember Honeycutt'moved to approve and adopt the ordinance. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas ACTION: The motion carried unanimously. 10C1 Consider an ordinance granting a partial exemption from ad valorem taxes for certain qualified historically significant properties located in the City limits of Round Rock. (First Reading) Joelle Jordan, Planner made the staff presentation earlier in the evening during the public hearing. ORDINANCE NO. AN ORDINANCE GRANTING A PARTIAL EXEMPTION FROM AD VALOREM TAXES FOR CERTAIN QUALIFIED HISTORICALLY SIGNIFICANT PROPERTIES LOCATED WITHIN THE CITY LIMITS OF ROUND ROCK, TEXAS; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Mayor Pro-tem Clifford moved to approve the ordinance. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas ACTION: The motion carried unanimously. City of Round Rock Special Called Work Session and Regular City Council Meeting June 25, 2009 Page 5of11 MOTION: Mayor Pro-tem Clifford moved to dispense with second reading with the unanimous consent of all the Councilmembers present and to adopt the ordinance. Councilmember Whitfield seconded the motion. S. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw,,,...,,,,,,, Nays: None Absent: Councilmember Salinas ACTION: The motion carried unanimously. 10C2. Consider an ordinance amending Chapter 11, Section 11.502, Code of Ordinances, to prohibit parking of vehicles having a gross vehicle weight rating of 17,000 pounds or more in any residential district, and the C-2, OF and SR zoning districts. (First Read ing)(Reguires Two Readings). Jim Stendebach, Planning and Community Development Director made the staff presentation earlier in the meeting during the public hearing. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 11, SECTION 11.502, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK,TEXAS, REGARDING OFF-STREET PARKING AND LOADING; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas Councilmember Moman= ACTION: The motion carried unanimously. RESOLUTIONS: 11A1. Consider a resolution authorizing the Mavor to execute a Construction Contract with Fazzone Construction Co., Inc., for the remodeling of the City Hall Business Center Complex. Tom Word, Chief of Public Works made the staff presentation. i 6 City of Round Rock Special Called Work Session and Regular City Council Meeting June 25, 2009 Page 6 of 11 MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White • Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas ACTION: The motion carried unanimously. 1161. Consider a resolution authorizing the Mavor to execute Amendment No. 1 to the Walsh Ranch Municipal Utility District Water and Wastewater Agreement. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas ACTION: The motion carried unanimously. 11C1. Consider a resolution authorizing the Mayor to execute Change Order No. 4 for _quantity adjustments with RGIVI Constructors, L.P. for the Gattis School Road Proiect. Tom Word, Chief of Public Works made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Moman • Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas ACTION: The motion carried unanimously. City of Round Rock Special Called Work Session and Regular Cit Council Meeting p g Y June 25, 2009 Page 7of11 11D1. Consider a resolution authorizing property tax refunds to Baltgem Development Corporation, et al for 2003, 2004, 2006 and 2007 taxes in the amount of $104,893.36. Cheryl Delaney, Finance Director made the staff presentation. ;• MOTION: Councilmember Moman moved to approve the resolution. Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember•Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas ACTION: The motion carried unanimously. 11D2. Consider a resolution authorizing the Mayor to execute an engagement letter with Brockway, Gersbach, McKinnon & Neimeier, P.C., Certified Public Accountants, for the City's 2009 audit. Cheryl Delaney, Finance Director, made the staff presentation. MOTION: Mayor Pro-tem Clifford moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas ACTION: The motion carried unanimously. Mayor McGraw suggested with the unanimous consent by the Council, for all board and commission appointments, that all applicants be considered and then will vote for all appointments. • APPOINTMENTS: 12A. Consider 4 appointments to the Planning and Zoning Commission and the Capital Improvements Advisory Committee. Results from a poll of the Council follow: Al Kosik 6 Votes Appointed Ray Thibodaux 6 Votes Appointed 8 City of Round Rock Special Called Work Session and Regular City Council Meeting June 25, 2009 Page 8 of 11 Sandy Arnold 6 Votes Appointed Celeste Lesmeister 6 Votes Appointed Patrick Gove 0 Votes Sarah T. Page 0 Votes' Frank Del Castillo,Jr. 0 Votes Bradley A. Schacherl 0 Votes 12B. Consider 4 appointments to the Zoning Board of Adjustments. • MOTION: Councilmember Whitfield moved to appoint by acclamation Georgi Ann Jasonvec as a regular member, reappoint Keith Hickman and James Hemenes and appoint Patrick Gove as an alternate member to the Zoning Board of Adjustments. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas ACTION: The motion carried unanimously. 12C. Consider 3 appointments to the Historic Preservation Commission. MOTION: Councilmember Whitfield moved to reappoint by acclamation Billy Huggins, Rae Lynn Tipping, and Jerry Hodges to the Historic Preservation Commission. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas ACTION: The motion carried unanimously. 12D. Consider 4 appointments to the Community Development Advisory Commission. MOTION: Councilmember Whitfield moved to appoint b acclamation Dina Schaefer, pp Y George Harris, Cedric Scott, and Bradley Schacherl to the Community Development Advisory Commission. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White City of Round Rock Special Called Work Session and Regular City Council Meeting June 25, 2009 Page 9of11 Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None • Absent: Councilmember Salinas ACTION:The motion carried unanimously. 12E. Consider 3 appointments to the Round Rock Housing Authority. MOTION: Councilmember Whitfield moved to reappoint by acclamation Ebby Green, Andy Martinez, and Robert Penagos to the RoundRock Housing Authority. Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas ACTION: The motion carried unanimously. • 12F. Consider 3 appointments to the Building Standards Commission. .Results from a poll of the Council follow: Brian Morrow 6 Votes Appointed Martha Juch 6 Votes Appointed Ken Boyer 5 Votes Appointed Frank Del Castillo,Jr. 1 Votes 12G. Consider 4 appointments to the Transportation System Development Corporation. Results from a poll of the Council follow: Rufus Honeycutt 6 Votes Appointed James Kratz 6 Votes Appointed Mike Robinson 6 Votes Appointed Alan McGraw 6 Votes Appointed Bradley A. Schacherl 0 Votes-, 12H. Consider 4 appointments to the Ethics Review Commission. Results from a poll of the Council follow: David Akins 6 Votes Appointed Efrain Davila 6 Votes Appointed Jon Devries 4 Votes Bobby Seiferman 4 Votes Charles Culpepper 4 Votes 10 City of Round Rock Special Called Work Session and Regular City Council Meeting June 25, 2009 Page 10 of 11 Cedric Scott 0 Votes A second poll was done to break the tie and determine that remaining two appointees. The poll was only done between the names listed below. Jon Devries 5 Votes Appointed • Bobby Seiferman 1 Votes Charles Culpepper 6 Votes Appointed 121. Consider 2 appointments to the Capital Improvements Ad-Hoc Advisory Board. MOTION: Councilmember White moved to reappoint by acclamation Jim Boles and Joe Vining to the Capital Improvements Ad-Hoc Advisory Committee. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas ACTION: The motion carried unanimously. • 12J. Consider appointment of an Associate Municipal Judge. MOTION: Councilmember Honeycutt moved to reappoint by acclamation Sandra Fitzpatrick as an Associate Municipal Judge. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas ACTION:The motion carried unanimously. 12K. Consider confirming the City Manager's appointment of 1 member to the Civil Service Commission. MOTION: Councilmember Moman moved to confirm the City Manager's reappointment of Gisele Schaefer to the Civil Service Commission. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White _11 City of Round Rock Special Called Work Session and Regular City Council Meeting June 25, 2009 Page 11 of 11 Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None • Absent: Councilmember Salinas ACTION: The motion carried unanimously. COUNCIL COMMENTS ADJOURNMENT There being no further business,the meeting adjourned at 9:02 P.M. 4.�w� Respectfully Submitted, btu.. OA-tt Sara L. White, City Secretary 12 City of Round Rock Regular City Council Meeting July 9, 2009 The Round Rock City Council met in Regular Session on Thursday, July 09, 2009, in the City Council Chamber, 221 E. Main Street. CALL REGULAR SESSION TO ORDER-7:00 P.M. Mayor McGraw called the meeting to order at 7:08 P.M. • ROLL CALL Those members present were Mayor Alan McGraw, Councilmember Rufus Honeycutt, Councilmember Carlos Salinas, Councilmember John Moman, and Councilmember Kris Whitfield. Also present were City Manager Jim Nuse, Assistant City Manager/CFO David Kautz, Assistant City Manager Cindy Demers and City Attorney Steve Sheets. Councilmember George White and Mayor Pro=tem Joe Clifford were absent from this meeting. PLEDGE OF ALLEGIANCE: Mayor McGraw led the following Pledges of Allegiance: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION • Posy McClung, 1603 Karen Cove, Round Rock, spoke to the Council and presented them with the gift of a shadow box in memoriam of the opening of the Baca Center. Grace Young, 4006 Old Settlers Boulevard, Round Rock spoke to the Council in appreciation of City staff that is working on putting in a community garden in Round Rock. Giselle Schaefer and Lori Frederick, 2003 Woods Cove, Round Rock spoke to the Council and invited the Council to the Independent Women Football game and presented them with a DVD of last year's game. Lori also explained a little bit about the league and announced that every year the national championship game and all star game.in Round Rock. APPROVAL OF MINUTES: 5A. Consider approval of the City Council minutes for June 25, 2009. MOTION: Councilmember Salinas moved to approve the City Council minutes for June 25, 2009. Councilmember Moman seconded;the motion. VOTE: Ayes: Councilmember Honeycutt 13 City of Round Rock Regular City Council Meeting July 9, 2009 Page 2 of 7 Councilmember Salinas Councilmember Moman Councilmember Whitfield • Mayor McGraw Nays: None Absent: Councilmember White Mayor Pro-Tem Clifford ACTION:The motion carried unanimously. PRESENTATIONS: 6A1. Consider the recognition of JeriKay ("J. Kay") Gavle as the 2009 recipient of Texas City Attorneys Association Galen Sparks Award for Outstanding Public Service by an Assistant City Attorney, Steve Sheets, City Attorney made the staff presentation. 6131. Consider a presentation from the Williamson County and Cities Health District • on a proposed ordinance regarding temporary food establishments. Steve Sheets, City Attorney made the staff presentation. Kay Kelly, Supervisor for the Retail Food Program,from the Williamson County and Cities Health District also presented on the proposed ordinance. PUBLIC HEARINGS: 7A1. Consider public testimony regarding the Community Development Block Grant (CDBG) 2009-2013 Consolidated Plan and 2009-2010 Annual Action Draft Plan. Jim Stendebach, Planning and Community Development Director made the staff presentation. Mayor McGraw opened the public hearing. There being no testimony, the public hearing was closed. 7131. Consider public testimony regarding a Justice Assistance Grant application for • the purchase of mobile communication terminals and related items. Captain Alan Baben, with the Round Rock Police Department made the staff presentation. Mayor McGraw opened the public hearing. There being no testimony, the public hearing was closed. ORDINANCES: 14 City of Round Rock Regular City Council Meeting July 9, 2009 Page 3 of 7 8A1. Consider an ordinance amending Chapter 11, Section 11.502, Code of Ordinances, to prohibit parking of vehicles having a gross vehicle weight rating of 17,000 pounds or more in any residential district, and the C-2, OF and SR zoning districts. (Second Reading) Jim Stendebach, Planning and Community Development Director made the staff • presentation. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 11, SECTION 11.502, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK,TEXAS, REGARDING OFF-STREET PARKING AND LOADING; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield • Mayor McGraw Nays: None Absent: Councilmember White Mayor Pro-Tem Clifford ACTION: The motion carried unanimously. 8131. Consider an ordinance amending Chapter 6, Section 6.502, Code of Ordinances regarding temporary food establishments. (First Reading) Steve Sheets, City Attorney, made the staff presentation earlier in the meeting. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 6, SECTION 6.502, CODE OF ORDINANCES (1995 • EDITION), CITY OF ROUND ROCK, TEXAS, REGARDING TEMPORARY FOOD ESTABLISHMENTS; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilmember Whitfield moved to approve the Georgetown version of the ordinance on first reading. Councilmember Salinas seconded the motion. T-5 City of Round Rock Regular City Council Meeting July 9, 2009 Page 4 of 7 VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: Councilmember White Mayor Pro-Tem Clifford ACTION: The motion carried unanimously. RESOLUTIONS: 9A1. Consider a resolution authorizing the Mayor to execute an Interlocal Agreement for Cooperative Purchasing between the Cities of Round Rock, Cedar Park, Hutto, Leander, Georgetown and Taylor, Texas and the Brushy Creek Regional Utility Authority. Cheryl Delaney, • Finance Director made the staff presentation. MOTION: Councilmember Moman moved to approve the resolution.Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: Councilmember White Mayor Pro-Tem Clifford ACTION:The motion carried unanimously. 9131. Consider a resolution authorizing the MaVor to approve a Justice Assistance Grant Application for the purchase of communication terminals and related equipment. Captain Alan Baben made the presentation earlier in the meeting during the public hearing. 16 City of Round Rock Regular City Council Meeting July 9, 2009 Page 5 of 7 MOTION: Councilmember Salinas moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmerriber Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: Councilmember White Mayor Pro-Tem Clifford ACTION:The motion carried unanimously. 9C1. Consider a resolution authorizing the Mayor to execute a First Amendment to the Developer Commitment Agreement with Avery Center Devco, Inc. for the expansion of north A.W. Grimes Boulevard (FM 1460). Tom Word, Chief of Public Works made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: Councilmember White Mayor Pro-Tem Clifford ACTION:The motion carried unanimously. 1,7 City of Round Rock Regular City Council Meeting July 9, 2009 Page 6 of 7 9C2. Consider a resolution approving the action of the Round Rock Transportation System Development Corporation in amending the Transportation Capital Improvement Program (TCIP). Tom Word, Chief of Public Works made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: Councilmember White Mayor Pro-Tem Clifford ACTION:The motion carried unanimously. APPOINTMENTS: 10A. Consider 1 appointment to the Historic Preservation Commission. This item was withdrawn from the agenda at the request of staff. COUNCIL COMMENTS EXECUTIVE SESSION: 11A. Consider Executive Session as authorized by§551.072, Government Code, related to lease terms for private office and retail space in the proposed City Hall Policy Center. The Council recessed to the Executive Chamber for the Executive Session. Mayor McGraw called the Executive Session to order at 8:30 p.m. and adjourned at 8:34 p.m. 11B. Consider Executive Session as authorized by §551.071, Government Code, related to pending litigation, to wit: Round Rock Life Connection et al v.The City of Round Rock, Texas, Cause No. 09-604-C368. The Council recessed to the Executive Chamber for the Executive Session. Mayor McGraw called the Executive Session to order at 8:34 p.m. and adjourned at 9:28 p.m. i 48 City of Round Rock Regular City Council Meeting July 9, 2009 Page 7 of 7 The Council reconvened in the Council Chamber at 9:29 p.m. ADJOURNMENT There being no further business, the meeting adjourned at 9:30 p.m. Respectfully Submitted, 9AV, 0-4� Sara L. White, City Secretary $19 City of Round Rock Regular City Council Meeting July 23, 2009 The Round Rock City Council met in Regular Session on Thursday, July 23, 2009, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER- 7:00 P.M. • Mayor McGraw called the meeting to order at 7:03 p.m. ROLL CALL Those members present were Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember Carlos Salinas, Councilmember John Moman, and Councilmember Kris Whitfield. Also present were City Manager Jim Nuse,Assistant City Manager/CFO David Kautz, Assistant City Manager Cindy Demers and City Attorney Steve Sheets. Councilmember George White was absent from this meeting. PLEDGE OF ALLEGIANCE: Mayor McGraw led the following Pledges of Allegiance: 3A. United States Flag 3B. Texas State Flag • CITIZEN COMMUNICATION Debbie Hoffman, S00 Dove Creek, Round Rock with Habitat for Humanity spoke to the Council regarding the 2009-2010 First Year Action Plan for CDBG activities. PROCLAMATIONS: SA. Consider proclaiming August 2009 as "Round Rock Breastfeeding Month." Mayor McGraw read the following proclamation and presented it to Heather Chelsea with the Williamson County and Cities Health District: WHEREAS, August is World Breastfeeding Month and the Williamson County& Cities Health District's Women, Infants and Children (WIC) program takes this occasion to educate and encourage breastfeeding and regular health care for mothers and babies; and WHEREAS, the Williamson County& Cities Health District's WIC mission is focused on improving the nutritional status of low-income and moderate-income women, infants, and children by providing food and education on nutrition and breastfeeding; and WHEREAS, the WIC staff of the Williamson County& Cities Health District demonstrates the highest quality of public service in serving thousands of families each year; • NOW THERFORE, I, Alan McGraw, Mayor of the City of Round Rock, Texas, do hereby proclaim the month of August 2009 as "ROUND ROCK BREASTFEEDING MONTH" in the City of Round Rock, Texas, and urge all citizens to take part in showing support for breastfeeding mothers and recognizing the successes of healthy mothers and healthy children. PROCLAIMED this 23rd day of July, 2009. 20 City of Round Rock Regular City Council Meeting July 23, 2009 Page 2 of 12 5B. Consider proclaiming August 4, 2009 as "National Night Out" in the City of Round Rock. Mayor McGraw read the following proclamation and presented it to Chief Bryan Williams and Officer Sandy Wright of the Round Rock Police Department: WHEREAS, the Round Rock Police Department and National Association of Town Watch is • sponsoring a nationwide crime- and drug-prevention program on August 4, 2009, called "National Night Out"; and WHEREAS, the 25th Annual National Night Out provides a unique opportunity for Round Rock to join forces with thousands of other communities across the country in promoting cooperative, police-community crime prevention and quality.-of-life efforts; and WHEREAS citizens play a vital role in assisting the Police Department through Joint crime and drug prevention efforts in Round Rock; and WHEREAS, it is essential that all citizens of Round Rock be aware of the positive impact their participation can have on reducing crime, drug usage and violence in our town; and WHEREAS, police-community partnerships and neighborhood cooperation and awareness are important themes of the National Night Out program; NOW, THEREFORE, I, Alan McGraw, Mayor of the City of Round Rock, Texas, do hereby proclaim August 4, 2009, as National Night Out in the City of Round Rock and urge all citizens to join me, the City Council and Police Chief in supporting this important night. PROCLAIMED this 23rd day of July 2009. APPROVAL OF MINUTES: 6A. Consider approval of the City Council minutes for July 9, 2009. MOTION: Councilmember Moman moved to approve the City Council minutes for July 9, 2009. • Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember'Honeycutt Councilmember Salinas Councilmember Moman Councilmember,Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember White ACTION: The motion carried unanimously. PRESENTATIONS: 7A1. Consider a presentation regarding the City's financial status. Cheryl Delaney, Finance Director made the staff presentation. PUBLIC HEARINGS: • 8A1. Consider public testimony rezoning 0.9248 acres of land on Sunrise Road from LI (Light Industrial) zoning district to C-1a (General Commercial - Limited) zoning district. Jim Stendebach, Planning and Community Development Director made the staff presentation. Mayor McGraw opened the public hearing. 21 City of Round Rock Regular City Council Meeting July 23, 2009 Page 3 of 12 There being no testimony, the public hearing was closed. ORDINANCES: 9A1. Consider an ordinance amending Chapter 6, Section 6.502, Code of Ordinances • regarding temporary food establishments. (Second Reading) Steve Sheets City Attorney made the staff presentation. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 6, SECTION 6.502, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, REGARDING TEMPORARY FOOD ESTABLISHMENTS; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilmember Honeycutt moved to approve the ordinance. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw • Nays: None Absent: None ACTION: The motion carried unanimously. 961. Consider an ordinance rezoning 0.9248 acres of land on Sunrise Road from LI (Light Industrial) zoning district to C-1a (General Commercial - Limited) zoning district. (First Reading) Jim Stendebach, Planning and Community Development Director made the staff presentation. Pursuant to Section 14.04 of the Round Rock City Charter, Councilmember Moman stated for the record that he had a conflict of interest for this item and excused himself from any discussion and voting on this item. ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP.-OF THE CITY OF ROUND ROCK, TEXAS iADOPTED IN SECTION 11.401(2)(a), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE 0.9248 ACRES OF LAND, OUT OF THE EPHRAIM EVANS SURVEY, ABSTRACT NO. 212, IN ROUND ROCK, WILLIAMSON COUNTY, TEXAS, FROM DISTRICT LI (LIGHT INDUSTRIAL) TO DISTRICT C-1A (GENERAL COMMERCIAL- LIMITED). MOTION: Councilmember Salinas moved to approve the ordinance. Councilmember Whitfield seconded the motion. 22 City of Round Rock Regular City Council Meeting July 23, 2009 Page 4 of 12 VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Abstain: Councilmember Moman Nays: None Absent: Councilmember White ACTION: The motion carried unanimously. MOTION: Mayor Pro-tem Clifford moved to dispense with the second reading of the ordinance with the consent of the council and adopt the ordinance. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Abstain: Councilmember Moman Nays: None Absent: Councilmember White ACTION: The motion carried unanimously. 9C1. Consider an ordinance granting a franchise to IESI Corporation to engage in garbage • collection within the City. (First Reading)(Requires Two Readings) Michael Thane, Utilities Director made the staff presentation. ORDINANCE NO. AN ORDINANCE GRANTING A FRANCHISE TO IESI CORPORATION TO ENGAGE IN THE COLLECTION OF SPECIFIED WASTE MATERIALS FROM NON-RESIDENTIAL ESTABLISHMENTS WITHIN THE CITY OF ROUND ROCK, TEXAS; ESTABLISHING FRANCHISE FEES; PROVIDING FOR SEVERABILITY; PROVIDING A SAVINGS CLAUSE; AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman .Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember White ACTION: The motion carried unanimously. 23 City" f Round Rock City of Round Rock Reg r City Council Meeting Regular City Council Meeting July 2 009 July 23, 2009 Page 5 o Page 6 of 12 X9CConsider an ordinance granting a franchise to Central Texas Refuse Inc. to engage in 9C2. onsider an ordinance granting a franchise to Texas Disposal Systems, Inc. to engage in arba a colleA within the Cit First Read in Re uires Two Readingsl ReadingsMichael Thane, Utilities garbage collecti8l ithin the Cit First Readin Re uires Two Readingsl ReadingsMichael Thane, Utilities Director made the ff presentation. Director made the s presentation. • ORDINANCE NO. ORDINANCE NO. AN ORDINANCE GRANTI'� A FRANCHISE TO CENTRAL TEXAS REFUSE, INC. TO ENGAGE IN THE Q�ILIS�f�Al�1l�PQ FES�ff�II EFDJ FR 1 �L FIi�IGA>'+I &R V�IEI�Yf E M(SHIPOEM5WITHIN THE CI�KL�TI��191A6PE�G7EI�D € f�KIBk�PI1$ORS#AN'�Nff�ESIp �I�IR�I�$bJ16H ���)�IgYILT lZROV10FNVAL9Al9'IPM: EBRAMMINV3305 RAN CRIN 6 (DRE$NMMR9NQE5M-N0ftABILITY; PROVIDING A SAVINGS CLAUSE; D REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilmemberl".. as moved to approve the ordinance. Councilmember Moman MOTION: Mayor Pro-tem Cli , d moved to approve the ordinance. Councilmember Moman seconded the motion. seconded the motion. \ . VOTE: Ayes: Council m�` \ er Honeycutt VOTE: Ayes: coundlme*i r swmwutt c6undim Coundimemb i 0111fMcl IQI:Wi ,� fdeId Mayor fTCG%W C d Nays: f` -Wr McGraw AWY@ht: cilmember Whit, ACTION: The bMfi carp@@nLjjfflpff&MPhite ; ACTION: The motion carried unanimously. RESOLUTIONS: ` 9C3. Consider an ordinance granting a franchise't ied Waste to engage in garbage 10A1. Consider a resolution approving an a licati \., r the Edward Byrne Memorial Justice collection within the City. First Read in Re uires Two Readin ' Michael Thane, Utilities Director Assistance Formula Grant in the amount of$442,968.00. Brad B rd, Emergency Management made the staff presentation. Coordinator made the staff presentation. \\ ORDINANCE NO. N , MOTION: Councilmember Honeycutt moved to approve the res\ on. Councilmember AN ORDINANCE GRANTING A FRANCHISE TO ALLIED WASTE TO EN \ E IN THE COLLECTION OF W6gFdMi A6-6F5dM1FrRbPtI[6rf.ROM NON-RESIDENTIAL ESTABLISHMENT '�� THIN THE CITY OF ROUND ROCK, TEXAS; ESTABLISHING FRANCHISE FEES; PROVIDING FOR SEVERABIC PROVIDING A SAVINGS CLAUS E;\ 1=-REPE/JYNG CON FtjfiRWkyQ1NApVa&A6t8ESOLUTIONS. Councilmember Salinas MOTION: CounciImembftHac&ymst bmoNnjgrapprove the ordinance. "` cilmember Councilmember Whitfield Whitfield seconded the motionMayor Pro-tem Clifford Mayor McGraw VOTE: Avgc ftopcilmember Honeycutt Absent: e@@ndif@fbw Igs ACTION: The motion car6698nurjkflffffb�MVoman ` Councilmember Whitfield A\) 1061. Consider a resoMtjWr& W#9CO-2013 Five Year Consolidated st Mayor McGraw � Program Year Draft NeWcw Plan ftr2009-2010 CDBG Activities. Jim Stendebach, Planning' Absent: Councilmember White CommuAifI06ketbpmtuttdihmatmadmWwthmsAff presentation. y �' 24 City of Round Rock Regular City Council Meeting July 23, 2009 / Page 7 of.12 MOTION: Councilmember Honeycutt moved to approve the resolution as submitted. Councilmember Whitfield seconded the motion.- Councilmember otion:Councilmember Honeycutt withdrew his motion with the approval of the seco� Councilmember Whitfield. MOTION: Councilmember Honeycutt moved to approve the resolutionallocation changes of all programs less than $15,000 be removed, the Single Family R "tion Program be reduced to $200,237 and $100,000 be allocated'to Habitat for Humanit ilmember Whitfield , f seconded the motion. r VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman !J', Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Wh , ACTION: The motion carried unanimously., �r i, • MOTION: Councilmember Whitfield mo Fend the 5 Year Consolidated Plan with the changes made in the previous motion and "� ;I cilmember Salinas seconded the motion. VOTE: Ayes: Council � oneycutt Counei Salinas Cou 'er Moman C ber Whitfield -tem Clifford cGraw Nays: or Absen' ! ' 'ncilmember White ACTION: The mo" F%red unanimously. 10C1. Consi` r' olution ranking the top three proposals for architectural services for the Intermodal Transit i-al and Parking Facility. David Bartels, with Public Works Operations made the staff presen MOT. ., ,ouncilmember Honeycutt moved to approve the resolution. Councilmember , Whitfiel ed the motion. Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw 25 City of Round Rock Regular City Council Meeting July 23, 2009 Page 5 of 12 9C2. Consider an ordinance granting a franchise to Texas Disposal Systems, Inc. to engage in garbage collection within the City. (First Read ing)(Reguires Two Readings) Michael Thane, Utilities Director made the staff presentation. • ORDINANCE NO. AN ORDINANCE GRANTING A FRANCHISE TO TEXAS DISPOSAL SYSTEMS, INC. TO ENGAGE IN THE COLLECTION OF SPECIFIED WASTE MATERIALS FROM NON-RESIDENTIAL ESTABLISHMENTS WITHIN THE CITY OF ROUND ROCK, TEXAS; ESTABLISHING FRANCHISE FEES; PROVIDING FOR SEVERABILITY; PROVIDING A SAVINGS CLAUSE; AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Mayor Pro-tem Clifford moved to approve the ordinance. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember White • ACTION: The motion carried unanimously. 9C3. Consider an ordinance granting a franchise to Allied Waste to engage in garbage collection within the City. (First Reading)(Requires Two Readings) Michael Thane, Utilities Director made the staff presentation. ORDINANCE NO. AN ORDINANCE GRANTING A FRANCHISE TO ALLIED WASTE TO ENGAGE IN THE COLLECTION OF SPECIFIED WASTE MATERIALS FROM NON-RESIDENTIAL ESTABLISHMENTS WITHIN THE CITY OF ROUND ROCK, TEXAS; ESTABLISHING FRANCHISE FEES; PROVIDING FOR SEVERABILITY; PROVIDING A SAVINGS CLAUSE; AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt • Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember White ACTION:The motion carried unanimously. 26 City of Round Rock Regular City Council Meeting July 23, 2009 Page 6 of 12 9C4. Consider an ordinance granting a'franchise to Central Texas Refuse, Inc. to engage in garbage collection within the City. (First Readink)(Requires Two Readings) Michael Thane, Utilities Director made the staff presentation. ORDINANCE NO. • AN ORDINANCE GRANTING A FRANCHISE TO CENTRAL TEXAS REFUSE, INC. TO ENGAGE IN THE COLLECTION OF SPECIFIED WASTE MATERIALS FROM NON-RESIDENTIAL ESTABLISHMENTS WITHIN THE CITY OF ROUND ROCK, TEXAS; ESTABLISHING FRANCHISE FEES; PROVIDING FOR SEVERABILITY; PROVIDING A SAVINGS CLAUSE; AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilmember Salinas moved:to approve the ordinance. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember White ACTION: The motion carried unanimously. • RESOLUTIONS: 10A1. Consider a resolution approving an application for the Edward Byrne Memorial Justice Assistance Formula Grant in the amount of$442,968.00. Brad Bradford, Emergency Management Coordinator made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember White ACTION: The motion carried unanimously. 10131. Consider a resolution adopting the 2009-2013 Five Year Consolidated Plan and First Program Year Draft Action Plan for 2009-2010 CDBG Activities. Jim Stendebach, Planning and Community Development Director made the staff presentation. 2.7 City of Round Rock Regular City Council Meeting July 23, 2009 Page 7 of 12 MOTION: Councilmember Honeycutt moved to approve the resolution as submitted. Councilmember Whitfield seconded the motion. Councilmember Honeycutt withdrew his motion with the approval of the second, Councilmember Whitfield. MOTION: Councilmember Honeycutt moved to approve the resolution with the allocation changes of all programs less than $15,000 be removed,the Single Family Rehabilitation Program be reduced to $200,237 and $100,000 be allocated to Habitat for Humanity. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember White ACTION: The motion carried unanimously. • MOTION: Councilmember Whitfield moved to amend the 5 Year Consolidated Plan with the changes made in the previous motion and vote. Councilmember Salinas seconded the motion: VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember White ACTION: The motion carried unanimously. 10C1. Consider a resolution ranking the top three proposals for architectural services for the Intermodal Transit Terminal and Parking Facility. David Bartels, with Public Works Operations made the staff presentation. • v MOTION: Councilmember Honeycutt moved to approve h resolution.t e Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw 28 City of Round Rock Regular City Council Meeting July 23, 2009 Page 8 of 12 Nays: Councilmember Moman Absent: Councilmember White ACTION: The motion carried with 5 Ayes and 1 Nay. 10D1. Consider a resolution authorizing the Mayor to execute Change Order No. 3 with Austin Bridge and Road for the East Austin Avenue and East Liberty Avenue Improvement Project. • Danny Halden, City Engineer made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw ' Nays: None Absent: Councilmember White ACTION: The motion carried unanimously. 10D2. Consider a resolution ranking the top three proposals for engineering services for the Little Oaks Subdivision Improvements Project. Danny Halden, City Engineer made the staff • presentation. MOTION: Councilmember Moman moved to re-rank the proposals with BWR as number 1, Freese & Nichols as number 2, and Kasberg, Patrick &Assoc. as number 3. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Moman Nays: Councilmember Honeycutt Councilmember Salinas Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Absent: Councilmember White ACTION: The motion failed with 1 Aye and 5 Nays. MOTION: Councilmember Honeycutt moved to approve'the resolution as submitted. Councilmember Whitfield seconded the motion. • VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: Councilmember Moman 29 City of Round Rock Regular City Council Meeting July 23, 2009 Page 9 of 12 Absent: Councilmember White ACTION: The motion carried with 5 .Ayes and 1 Nay. Y 10E1. Consider a resolution expressing official intent to reimburse cost of acquiring certain • vehicles and equipment. Cheryl Delaney, Finance Director made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Nays: None Absent: Mayor McGraw Councilmember White ACTION: The motion carried unanimously. 10E2. Consider a resolution authorizing property tax refunds to Garden Ridge, L.P. for 2007 and 2008 taxes totaling$3,396.69. Cheryl Delaney, Finance Director made the staff presentation. • MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Nays: None Absent: Mayor McGraw Councilmember White ACTION:The motion carried unanimously. 10E3. Consider a resolution adopting the City's Privacy Policy regarding social security numbers for utility billing. Cheryl Delaney, Finance Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember White 30 City of Round Rock Regular City Council Meeting July 23, 2009 Page 10 of 12 ACTION: The motion carried unanimously. 10F1. Consider a resolution authorizing the adoption of the "Fiscal Year 2010 Disadvantaged Business Enterprise (DBE) Program." David Bartels made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution. Councilmember Whitfield • seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember White ACTION: The motion carried unanimously. 10F2. Consider a resolution authorizing the Mayor to execute the Capital Metropolitan Transportation Authority Job Access Reverse Commute Project Grant (CapMetro JARC). David Bartels made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember • Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember White ACTION: The motion carried unanimously. 10F3. Consider a resolution authorizing the Mayor to execute a Standard Utility Agreement with Oncor for the relocation of electrical facilities related to the'north A.W. Grimes Boulevard (FM 1460) expansion project. John Dean, Transportation Planner, made the staff presentation. MOTION: Mayor Pro-tem Clifford moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw 3-1 City of Round Rock Regular City Council Meeting July 23, 2009 Page 11 of 12 Nays: None Absent: Councilmember White ACTION: The motion carried unanimously. 10G1. Consider a resolution authorizing the Mayor to execute Amendment No. 1 to the Contract for Professional Services with Torti-Gallas regarding the Downtown Master Plan. Will Hampton, Communications Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember White ACTION: The motion carried unanimously. 10G2. Consider a resolution approving a change in the tariffs of Atmos Energy Corporation, • Mid-Tex Division as a result ofsettlementa between Atmos and the Atmos Texas Municipalities. David Kautz, Assistant City Manager/CFO, made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember White ACTION: The motion carried unanimously. 10G3. Consider a resolution authorizing the Mayor to execute a Specialized Service A reement with the Texas Department of Information Resources to upgrade AT&T fiber o � p p� tic internet.p This item was withdrawn from the agenda at the request of staff. 10G4. Consider a resolution giving the Council's consent to the Brushy Creek Regional Utility Authority(BCRUA) to enter into an engagement letter with Pena Swayze for accounting services. Cindy Demers, Assistant City Manager, made the staff presentation. -32 City of Round Rock Regular City Council Meeting July 23, 2009 Page 12 of 12 MOTION: Mayor Pro-tem Clifford moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas • Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw ' Nays: None Absent: Councilmember White ACTION: The motion carried unanimously. 10G5. Consider a resolution approving the Administrative Operating Budget of the Brushy Creek Regional Utility Authority (BCRUA) through September 30,1009. Cindy Demers, Assistant City Manager, made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember White ACTION: The motion carried unanimously. COUNCIL COMMENTS ADJOURNMENT There being no further business,the meeting adjourned at 9:54 P.M. Respectfully Submitted, Sara L. White, City Secretary 3.3 City of Round Rock Regular City Council Meeting August 13, 2009 The Round Rock City Council met in Regular Session on Thursday, August 13, 2009, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER-7:00 P.M. Mayor McGraw called the meeting or order at 7:04 p.m. • ROLL CALL Those members present were Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember George White, Councilmember Carlos Salinas, Councilmember John Moman, and Councilmember Kris Whitfield. Also present were City Manager,Jim Nuse,Assistance City Manager/CFO David Kautz,Assistant City Manager Cindy Demers and City Attorney Steve Sheets. No one was absent from this meeting. PLEDGE OF ALLEGIANCE: Mayor McGraw led the following pledges of allegiance: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION • Susan Merrick, 1715 Cattle Drive, Cedar Park,Texas, spoke to the City Council as a representative of AT&T and informed them that the City Channel will appear on AT&T U-Verse Channel 99, beginning August 24tH CONSENT AGENDA: All items listed with an asterisk (*) are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Council member in which event the item will be removed from the consent agenda and considered in its normal sequence on the regular agenda. *6A. Consider approval of the City Council minutes for July 23, 2009. *9A1. Consider an ordinance granting a franchise to IESI Corporation to engage in garbage collection within the City. (Second Reading) *9A2. Consider an ordinance granting a franchise to Texas Disposal Systems, Inc. to engage in • garbage collection within the City. (Second Reading) *9A3. Consider an ordinance granting a franchise to Allied Waste to engage in garbage collection within the City. (Second Reading) *9A4. Consider an ordinance granting a franchise to Central Texas Refuse, Inc. to engage in garbage collection within the City. (Second Reading) *10A1. Consider a resolution authorizing property tax refunds to Prologis Trust for 2007 and 2008 taxes totaling$34.627.20. 34 City of Round Rock Regular City Council Meeting August 13, 2009 Page 2 of 9 MOTION: Councilmember Honeycutt moved to approve the consent agenda. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas • Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. APPROVAL OF MINUTES: *6A. Consider approval of the City Council minutes for July 23, 2009. This item was approved under the consent agenda. PRESENTATIONS: 7A1. Consider'a presentation regarding an update on the condition of the City's water supply sources. Michael Thane, Utility Director made the staff presentation. PUBLIC HEARINGS: 8A1. Consider public testimony regarding the proposal to amend Chapter 11 Section • 11.415.2 Code of Ordinances,the PF-3 (Public Facilities- High Intensity)zoning district,to allow limited eating establishments and retail sales uses within the Southwest Downtown Plan Area. Mayor McGraw opened the public hearing for testimony. There being none,the public hearing was closed. ORDINANCES: *9A1. Consider an ordinance granting a franchise to IESI Corporation to engage in garbage collection within the City. (Second Reading) This item was approved under the consent agenda. ORDINANCE NO. AN ORDINANCE GRANTING A FRANCHISE TO IESI CORPORATION TO ENGAGE IN THE COLLECTION OF SPECIFIED WASTE MATERIALS FROM NON-RESIDENTIAL ESTABLISHMENTS WITHIN THE CITY OF ROUND ROCK, TEXAS; ESTABLISHING FRANCHISE FEES; PROVIDING FOR SEVERABILITY; PROVIDING A SAVINGS CLAUSE;AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. • *9A2. Consider an ordinance granting'a franchise to Texas Disposal Systems, Inc. to engage in garbage collection within the City. (Second Reading) This item was approved under the consent agenda. ORDINANCE,NO. AN ORDINANCE GRANTING A FRANCHISE TO TEXAS DISPOSAL SYSTEMS TO ENGAGE IN THE COLLECTION OF SPECIFIED WASTE MATERIALS FROM NON-RESIDENTIAL ESTABLISHMENTS WITHIN THE CITY OF Gp � 35 City of Round Rock Regular City Council Meeting August 13, 2009 Page 3 of 9 ROUND ROCK, TEXAS; ESTABLISHING FRANCHISE FEES; PROVIDING FOR SEVERABILITY; PROVIDING A SAVINGS CLAUSE;AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. *9A3 Consider an ordinance granting a franchise to Allied Waste to engage in garbage collection within the City. (Second Reading) This item was approved under the consent agenda. • ORDINANCE NO. AN ORDINANCE GRANTING A FRANCHISE TO ALLIED WASTE TO ENGAGE IN THE COLLECTION OF SPECIFIED WASTE MATERIALS FROM NON-RESIDENTIAL ESTABLISHMENTS WITHIN THE CITY OF ROUND ROCK, TEXAS; ESTABLISHING FRANCHISE FEES; PROVIDING FOR SEVERABILITY; PROVIDING A SAVINGS CLAUSE;AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. *9A4 Consider an ordinance granting a franchise to Central Texas Refuse, Inc. to engage in garbage collection within the City. (Second Reading) This item was approved under the consent agenda. ORDINANCE NO. AN ORDINANCE GRANTING A FRANCHISE TO CENTRAL TEXAS REFUSE TO ENGAGE IN THE COLLECTION OF SPECIFIED WASTE MATERIALS FROM NON-RESIDENTIAL ESTABLISHMENTS WITHIN THE CITY OF ROUND ROCK, TEXAS; ESTABLISHING FRANCHISE FEES; PROVIDING FOR SEVERABILITY; PROVIDING A SAVINGS CLAUSE;AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. 9131 Consider an ordinance amending Chapter 11, Section 11.415.2, Code of Ordinances,the • PF-3 (Public Facilities - High Intensity) zoning district, to allow limited eating establishments and retail sales uses within the Southwest Downtown Plan Area. (First Reading) ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 11, SECTIONS 11.415.2 AND 11.802, CODE OF ORIDNANCES (1995- EDITION), 1995EDITION), CITY OF ROUND ROCK, TEXAS REGARDING SOUTHWEST DOWNTOWN USES IN PUBLIC FACILITIES — HIGH INTENSITY DISTRICT; AND TO ADD THE DEFINITION OF "SOUTHWEST DOWNTOWN AREA"; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORINDNACES AND RESOLUTIONS. - MOTION: Councilmember Salinas moved to approve the ordinance. Mayor Pro tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford is Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. MOTION: Councilmember Honeycutt moved to dispense with second reading of the ordinance with the unanimous consent of all the Councilmembers present and to adopt the ordinance. Councilmember Whitfield seconded the motion. City of Round Rock Regular City Council Meeting August 13, 2009 Page 4 of 9 VOTE: Ayes: Councilmember Honeycutt Y Y Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw • Nays: None Absent: None ACTION:The motion carried unanimously. 9C1. Consider an ordinance adopting a budget for the'Self-Funded Health Insurance Fund for FY2008 2009. (First Read i ng)(Reguires Two Readings) Cheryl Delaney, Finance Director, made the staff presentation. ORDINANCE NO. AN ORDINANCE ADOPTING A BUDGET FOR THE'SELF-FUNDED HEALTH INSURANCE FUND FOR THE 2008- 2009 FISCAL YEAR. MOTION: Councilmember Honeycutt moved to approve the ordinance. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas • Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 9C2. Consider an ordinance adopting Amendment-No. 1 to the FY2008-2009 Operating Budget. (First Reading)(Reg uires Two Readings) Cheryl Delaney, Finance Director, made the staff presentation. ORDINANCE NO. AN ORDINANCE ADOPTING AMENDMENT NO. 1 TO THE OPERATING BUDGET OF THE CIYT OF ROUND ROCK,TEXAS FOR FISCAL YEAR 2008-2009. MOTION: Councilmember Whitfield moved to approve the ordinance. Councilmember Moman seconded the motion. • VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 37 City of Round Rock Regular City Council Meeting August 13, 2009 Page 5of9 9C3. Consider an ordinance amending the wholesale water and wastewater rates. (First Reading)(Reauires Two Readings) Cheryl Delaney, Finance Director, made the staff presentation. ORDINANCE NO. • AN ORDINANCE AMENDING CHAPTER 10, SECTIONS 10.201 AND 10.202, CODE OF ORDINANCE (1995 EDITION), CITY OF ROUND ROCK, TEXAS REGARDING RATES FOR WATER AND SEWER SERVICE TO WHOLESALE CUSTOMERS; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. RESOLUTIONS: • *10A1 Consider a resolution authorizing property tax refunds to Prologis Trust for 2007 and 2008 taxes totaling$34,627.20. This item was approved under the consent agenda. 1061 Consider a resolution authorizing the Mayor to execute an Agreement for Architectural/Engineering Design Services for the Intermodal Transit and Parking Facility with Barnes, Gromatzky, Kosarek Architects. Tom Word, Chief of Public Works made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Council member White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw • Nays: None Absent: None ACTION:The motion carried unanimously. 10C1 Consider a resolution authorizing the Mayor to execute a Specialized Service Agreement with the Texas Department of Information Resources to upgrade AT&T fiber optic internet. Heath Douglas, IT Infrastructure Manager made the staff presentation. 38 City of Round Rock Regular City Council Meeting August 13, 2009 Page 6 of 9 MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas • Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10C2 Consider a resolution supporting the investigation and evaluation of the feasibility of establishing the Texas Center for Translational Medicine in the City. Jim Nuse, City Manager, made the staff presentation. MOTION: Councilmember Moman moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman • Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10D1 Consider a resolution authorizing the Brushy Creek Regional Utility(BCRUA)to execute a contract with S.J. Louis Construction of Texas Ltd. for the construction of the BCRUA Raw Water Pipeline, Phase 1-Contract 1. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution.Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield • Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 39 City of Round Rock Regular City Council Meeting August 13, 2009 Page 7 of 9 10D2 Consider a resolution authorizing the Mayor to execute an Automatic Meter Reading System Agreement with Master Meter, Inc. Michael Thane, Utilities Director made the staff presentation. • MOTION: Councilmember Honeycutt moved to approve the resolution. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10E1 Consider a resolution authorizing the Mayor to execute an agreement with Brazos Technology to purchase an automated handheld citation entry system Wicket). Captain Willie Richards with the Round Rock Police Department made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10E2 Consider a resolution authorizing the Mayor to execute a software license agreement with Brazos Technology for automated mobile handheld citation entry system Wicket). Captain Willie Richards with the Round Rock Police Department made the staff presentation earlier in the meeting with item 10E1. • MOTION: Mayor Pro-tem Clifford moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford =40 City of Round Rock Regular City Council Meeting August 13, 2009 Page 8 of 9 Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10E3. Consider a resolution authorizing the Mayor to execute a software maintenance agreement with Brazos Technology for automated mobile handheld citation entry system Wicket). • Captain Willie Richards with the Round Rock Police Department made the staff presentation earlier in the meeting with item 10E1. MOTION: Councilmember Honeycutt moved to approve the resolution. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. APPOINTMENTS: • 11A. Consider an appointment to the Planning and Zoning Commission to fill an unexpired term. The following is a poll of the City Council: Anne Heiligenstein 0 Votes Frank Del Castillo 0 Votes Sarah T. Page 0 Votes Larry Yawn 7 Votes Appointed 11B. Consider an appointment of the City Council's representative to the Round Rock Chamber of Commerce. MOTION: Councilmember Honeycutt moved to appoint Councilmember Kris Whitfield. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt • Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. COUNCIL COMMENTS 41 City of Round Rock Regular City Council Meeting August 13, 2009 Page 9 of 9 EXECUTIVE SESSION: 13A Consider Executive Session as authorized by§551.072, Government Code, related to the purchase of certain property interests from KBS Industrial Portfolio, LLC for construction of the N. Mays Pro'ect. The Council recessed to the Executive Chamber for the Executive Session. Mayor McGraw called the Executive Session to order at 8:35 p.m. and adjourned at 8:40 p.m. ACTION RELATIVE TO EXECUTIVE SESSION: 14A Consider a resolution authorizing the Mayor to execute a real estate contract with KBS Industrial Portfolio LLC for the purchase of certain property interests for construction of the N. Mays Proiect. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman • Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. ADJOURNMENT There being no further business,the meeting adjourned at 8:45 p.m. Respectfully Submitted, Sara L.White, City Secretary • X42 City of Round Rock Regular City Council Meeting August 27, 2009 The Round Rock City Council met in Regular Session on Thursday, August 27, 2009, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER-7:00 P.M. Mayor McGraw called the meeting to order at 7:00 p.m. ROLL CALL • Those members present were Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember George White, Councilmember Carlos Salinas, Councilmember John Moman, and Councilmember Kris Whitfield. -Also present were City Manager Jim Nuse, Assistant City Manager/CFO David Kautz, Assistant City Manager Cindy Demers, and City Attorney Steve Sheets. No one was absent from this meeting. PLEDGE OF ALLEGIANCE: Mayor McGraw led the following pledges of allegiance: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION Manouch Ziar with Ace Taxi, spoke to the council regarding-discrimination that he says he has • been facing. CONSENT AGENDA: All items listed with an asterisk (*) are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Council member in which event the item will be removed from the consent agenda and considered in its normal sequence on the regular agenda. *6A. Consider approval of the City Council minutes for August 13,2009. *8A1. Consider an ordinance adopting a budget for the Self-Funded Health Insurance Fund for FY2008-2009: (Second Reading) *8A2. Consider an ordinance adopting Amendment No. 1 to the FY2008-2009 Operating Budget. (Second Reading) *8A3. Consider an ordinance amending the wholesale water and wastewater rates. (Second Readin • *8131. Consider an ordinance repealing-Ordinance No. G-00-01-27-12D7 and designating the intersection of Greenlawn Boulevard and a Dell driveway as an all-way stop intersection. (First Reading)(Requires Two Readings) 43 City of Round Rock Regular City Council Meeting August 27, 2009 Page 2 of 10 *862. Consider an ordinance designating the intersection of Parker Drive and Jarrett Way as an all-way stop intersection. (First Reading)(Requires Two Readings) MOTION: Councilmember Honeycutt moved to approve the consent agenda. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. APPROVAL OF MINUTES: *6A. Consider approval of the City Council minutes for August 13, 2009. This item was approved under the consent agenda. PRESENTATIONS: 7A1. Consider a presentation regarding an update on the Convention and Visitor Bureau ® activities. Nancy Yawn, Convention and Visitors Bureau Director made the staff presentation. 7A2. Consider a presentation to introduce the Sports Capital of Texas Ambassadors. Nancy Yawn, Convention and Visitors Bureau Director made the staff presentation. 7131. Consider a presentation and discussion regarding the Intermodal Transit and Parking Facility. David Bartels began the presentation and gave an overview of the project. Tommy Kosarek, with the architecture firm doing the project made the presentation on massing. Tom Word also provided on the size of the building as the development changes in the downtown area. ORDINANCES: *8A1. Consider an ordinance adopting a budget for the Self-Funded Health insurance Fund for FY2008-2009. (Second Reading) This item was approved under the consent agenda. ORDINANCE NO. AN ORDINANCE ADOPTING A BUDGET FOR THE SELF-FUNDED HEALTH INSURANCE FUND FOR THE 2008- 2009 FISCAL YEAR. *8A2. Consider an ordinance adopting Amendment No. Ito the FY2008-2009 Operating Budget. (Second Reading) This item was approved under the consent agenda. ORDINANCE NO. AN ORDINANCE ADOPTING AMENDMENT NO. 1 TO THE OPERATING BUDGET OF THE CITY OF ROUND 44 City of Round Rock Regular City Council Meeting August 27, 2009 Page 3 of 10 ROCK,TEXAS FOR FISCAL YEAR 2008-2009. *8A3. Consider an ordinance amending the wholesale water and wastewater rates. (Second Reading) This item was approved under the consent agenda. ORDINANCE NO.. • AN ORDINANCE AMENDING CHAPTER 10, SECTIONS 10.201 AND 10.202, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, REGARDING RATES FOR WATER AND SEWER SERVICE TO WHOLESALE CUSTOMERS; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. *8131 Consider an ordinance repealing Ordinance No. G-00-01-27-12D7 and designating the intersection of Greenlawn Boulevard and a Dell driveway as an all-way stop intersection. (First Reading)(Requires Two Readings) This item was approved under the consent agenda. ORDINANCE NO. AN ORDINANCE REPEALING ORDINANCE NO. G-00-01-27-12D7; AND AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION OF GREENLAWN BOULEVARD AND A DELL DRIVEWAY AS AN ALL-WAY STOP INTERSECTION; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. *8132 Consider an ordinance designating the intersection of Parker Drive and Jarrett Way as an all-way stop intersection. (First Reading)(Reg uires Two Readings) This item was approved under the consent agenda. ORDINANCE NO: AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION OF PARKER DRIVE AND JARRETT WAY AS AN ALL-WAY STOP INTERSECTION; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. 8C1 Consider an ordinance amending the water use restrictions for private swimming pools. (First Reading) Michael Thane, Utilities Director,made the staff presentation. ORDINANCE NO: AN ORDINANCE AMENDING CHAPTER 10, SECTION 10.813, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, REGARDING WATER RESTRICTIONS FOR PRIVATE SWIMMING POOLS; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilmember Whitfield moved to approve the ordinance. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None 45 City of Round Rock Regular City Council Meeting August 27, 2009 Page 4 of 10 ACTION:The motion carried unanimously. MOTION: Councilmember Honeycutt moved to dispense with second reading of the ordinance with the unanimous consent of all the Councilmembers present and to adopt the ordinance. Mayor Pro- tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 8131 Consider an ordinance changing the name of a portion of CR112 to Avery-Nelson Parkway. (First Reading) Jim Stendebach, Planning and Community Development Director made the staff presentation. ORDINANCE NO. AN ORDINANCE CHANGING THE NAME OF A PORTION OF COUNTY ROAD 112 TO AVERY-NELSON • PARKWAY; PROVIDING A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilmember Whitfield moved to approve the ordinance.Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. MOTION: Councilmember Salinas moved to dispense with second reading of the ordinance with the unanimous consent of all the Councilmembers present and to adopt the ordinance. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None '46 City of Round Rock Regular City Council Meeting August 27, 2009 Page 5 of 10 ACTION:The motion carried unanimously. 8D2 Consider an ordinance changing the name of a portion of CR112 to College Park Drive. (First Reading) Jim Stendebach, Planning and Community Development Director made the staff presentation. • ORDINANCE NO. AN ORDINANCE CHANGING THE NAME OF A PORTION OF COUNTY;ROAD 112 TO COLLEGE PARK DRIVE; PROVIDING A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilmember Salinas moved;to approve the ordinance. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. MOTION: Councilmember Honeycutt moved to dispense with second reading of the ordinance with the unanimous consent of all the Councilmembers present and to adopt the ordinance. Mayor Pro- • tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. RESOLUTIONS: 9A1 Consider a resolution authorizing the Mayor to execute a Funding Approval/Agreement with the U.S. Department of Housing and Urban Development for the Community Development Block Grant Recovery Program Funding. Jim Stendebach, Planning and Community Development Director made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White 47 City of Round Rock Reg, ity Council Meeting Augu 2009 � f Page 7 V Ayes: Councilmember Honeycutt 4 Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield ._ Mayor Pro-tem Clifford Mayor McGraw Na None Abse None ACTION:The motion ed unanimously. 9E1. Consider a resol authorizing the Mayor to execute==a Contract for Engineering Services with Page Southerland PaXthe Main Street Infrastructure Improvements between San Saba Street and Blair Street-Im lement based on Southwest'Downtown Master Plan ro'ect. Tom Word, Chief of Public Works made the sta sentation.; >` MOTION: Councilmember Honeycutt d to,'approve the resolution. Councilmember Salinas seconded the motion. , VOTE: Ayes: Councilmember H cutt Councilmember Wh Councilmember Salina Councilmember Moma, Councilmember Whitfiel .� • P( yor Pro-tem Clifford Mayor McGraw � Nays: one \ Absent: None \ ACTION:The motion-'carried unanimously. 9E2. Consider a`resolution authorizing the Mayo to execute, ontract for Engineering Services with Hu ins:Seiler&Associates L.P.for the Southwest Downto nfrastructure Street Improvement Project. Tom Word,Chief of Public Works made the staff prese tion. MOTION:Councilmember Moman moved to approve the resolution. Co ilmember Whitfield R. seconded the,motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield -_ ' Mayor Pro-tem Clifford - Mayor McGraw Nays: None Absent: None \ ACTION:The motion carried unanimously. 9F1 Consider a resolution authorizing the Mayor to execute an Interlocal Agreement with CAPCOG regarding FY2010-2011 PSAP Maintenance, Equipment Upgrade, and Training. Captain Alain Babin of the Round Rock Police Department made the staff presentation. 48 City of Round Rock Regular City Council ing Augus,'. 009 P "6 of 10 Councilmember Salinas s4 Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: Noney" sent: Councilmember Moman "i M ACTION:The ion carried unanimously. " • 9131. Consider olution authorizing the Mayor to execute an-+% ' 'agement Letter with Lynn Pham & Ross LLP for consult and advice regarding employment issfi° s. Teresa Bledsoe, Human Resources Director made the sta sentation. MOTION: Mayor Pro-tem Cli moved to approve the=resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilme HoneyUtt Councilmemb hit. ' Councilmember has Councilmember an Council member., \ Id Mayor Pro-temsCliffo Mayor McGrO.W'Y , Nays: None $' Absent: None ACTION:The motion carried unanii "ously. `,ms`s. � • 9C1. Consider a resolution a. ri ing the Mayor to exec a Contract for Engineering Services with HDR Inc.for the Kenn,ez4`-�Fort Boulevard Arterial A Traffi act Fee-Trip Generation F=` and Capacity Calculations. Tom Word, Chief of Public Works made the sta esentation. MOTION: Councilmerri5er Honeycutt moved to approve the resolutio ayor Pro-tem Clifford seconded the motion. ~/ rL' VOTE: AYP s: Councilmember Hone cutt Y 3 . Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield S. Mayor Pro-tem Clifford Mayor McGraw Nays: None \ Absent: None ACTION:The motion carried unanimously. E9b1. Consider a resolution authorizing the Mayor to execute a Purchase Agreement for t i BrushCreek Regional Wastewater System with the Lower Colorado River Authority and the Cities of Cetlar Park and Austin. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Mayor Pro-tem Clifford n "seconded the motion. -49 City of Round Rock Regular City Council Meeting August 27, 2009 Page 6 of 10 Councilmember Salinas Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Moman ACTION:The motion carried unanimously. 961 Consider a resolution authorizing the Mayor to execute an Engagement Letter with Lynn Pham & Ross LLP for consultation and advice regarding employment issues. Teresa Bledsoe, Human Resources Director made the staff presentation. MOTION: Mayor Pro-tem Clifford moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. • 9C1. Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with HDR Inc for the Kenney Fort Boulevard (Arterial A)Traffic Impact Fee-Trip Generation Calculations. Tom Word Chief of Public Works made the staff presentation. and Capacity Ca MOTION: Councilmember Honeycutt moved to approve the resolution. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 9D1 Consider a resolution authorizing the Mayor to execute a Purchase Agreement for the Brushy Creek Regional Wastewater System with the Lower Colorado River Authority and the Cities of Cedar Park and Austin. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Mayor Pro-tem Clifford seconded the motion. -50 City of Round Rock Regular City Council Meeting August 27, 2009 Page 7 of 10 VOTE: Ayes: Councilmember Honeycutt • Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 9E1. Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with Page Southerland Page for the Main Street Infrastructure Improvements between San Saba Street and Blair Street-Implementation based on Southwest Downtown Master Plan proiect. Tom Word, Chief of Public Works made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford • Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 9E2. Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with Huggins/Seiler&Associates, L.P.for the Southwest Downtown Infrastructure Street Improvement Project. Tom Word, Chief of Public Works made the staff presentation. MOTION: Councilmember Moman moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw i Nays: None Absent: None ACTION:The motion carried unanimously. 9F1. Consider a resolution authorizing the Mayor to execute an Interlocal Agreement with CAPCOG regarding FY2010-2011 PSAP Maintenance, Equipment Upgrade, and Training. Captain Alain Babin of the Round Rock Police Department made the staff presentation. 51 City of Round Rock Regular City Council Meeting August 27, 2009 Page 8of10 MOTION: Mayor Pro-tem Clifford moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 9F2. Consider a resolution authorizing the Mayor to execute an application for the Long Range Acoustic Device (LRAD) Grant in the amount of$14.500.00. Captain Alain Babin, with the Round Rock Police Department made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 9G1. Consider a resolution authorizing the Mayor to execute a Governmental Lease-Purchase Agreement and related documents with Wells Fargo Brokerage Services. LLC relating to the purchase of police and fire vehicles and equipment. Cheryl Delaney, Finance Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 52 City of Round Rock Regular City Council Meeting August 27, 2009 Page 9 of 10 9G2. Consider a resolution approving the issuance by Fern Bluff Municipal Utility District of approximately$4,435,000.00 in Waterworks and.Sewer System Combination Unlimited Tax and Revenue Refunding Bonds, Series 2009. Cheryl Delaney, Finance Director made the staff presentation. MOTION: Mayor Pro-tem Clifford moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 9G3. Consider a resolution authorizing the City Manager to issue a Purchase Order for a fire apparatus from Siddons Fire Apparatus. Cheryl Delaney, Finance Director made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Honeycutt seconded the motion. E: Ayes: Councilmember Hone • VOT Honeycutt y y Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 9H1. Consider a resolution authorizing the Mayor to execute the "CAPCOG Project Worksheet FY 2010"for a grant to be used for the purchase of an AreaRAE. Johnnie Bohac with the Round Rock Fire Department made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 53 City of Round Rock Regular City Council Meeting August 27, 2009 Page 10 of 10 91-12. Consider a resolution authorizing the Mayor to execute a "CAPCOG Project Worksheet FY 2010"for a grant to be used for the purchase of a HazMatlD Ranger. Johnnie Bohac with the Round Rock Fire Department made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 9H3. Consider a resolution authorizing the Mayor to execute a "CAPCOG Prosect Worksheet FY 2010"for a grant to be used for the purchase of a TVI 12' Litter Conveyor. Johnnie Bohac with the Round Rock Fire Department made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. COUNCIL COMMENTS ADJOURNMENT There being no further business,the meeting adjourned at 9:19 p.m. Respectfully Submitted, aw—' 4't� Sara L.White, City Secretary 54 City of:Round Rock Regular City Council Meeting September 10, 2009 The Round Rock City Council met in Regular Session on Thursday, September 10, 2009, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER-7:00 P.M. Mayor McGraw called the meeting to order at 7:01 p.m. ROLL CALL Those members present were Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember George White, Councilmember Carlos Salinas, and Councilmember John Moman. Councilmember Whitfield was absent from this meeting.Also present were Assistant City Manager/CFO David Kautz,Assistant City Manager Cindy Demers and City Attorney Steve Sheets. PLEDGE OF ALLEGIANCE: Mayor McGraw led the following pledges of allegiance: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION Joanne Land, 308 White Wing Way,spoke to the City Council regarding item 10B1. CONSENT AGENDA: All items listed with an asterisk(*) are considered to be routine by the City Council and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Council member in which event the item will be removed from the consent agenda and considered in its normal sequence on the regular agenda. *6A. Consider approval of the City Council minutes for August 27, 2009. *9A1. Consider an ordinance repealing'Ordinance No. G-00-01-27-12D7 and designating the intersection of Greenlawn Boulevard and a Dell driveway as an all-way stop intersection. (Second Reading) *9A2. Consider an ordinance designating the intersection of Parker Drive and Jarrett Way as an all-way stop intersection. (Second Reading) *9A3. Consider an ordinance amending Chapter 9,Section 9.503, Code of Ordinances, amending a school speed zone on Gattis School Road. (First Reading)(Reg uires Two Readings) *9A4. Consider an ordinance authorizing a temporary 35-mph construction speed zone on Old Settlers Boulevard from-Chandler Creek to Fairview Drive. (First Reading)(Requires Two Readings) i 55 City of Round Rock Regular City Council Meeting September 10, 2009 Page 2 of 11 *9A5. Consider an ordinance granting a franchise to Waste Management of Texas. Inc.to engage in non-residential garbage collection within the City. (First Reading)(Requires Two Readings) *10A1. Consider a resolution authorizing the Mayor to execute a Grant Award to accept funds • of$54,825.00 from the Department of Justice Programs under the FY09 Recovery Act Edwards Byrne Memorial Justice Assistance Grant Program MOTION: Councilmember Honeycutt moved to approve the consent agenda. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. APPROVAL OF MINUTES: *6A. Consider approval of the City Council minutes for August 27,2009. This item was • rhe consent approved under t agenda. Mayor McGraw went out of the order of the regular agenda with the unanimous consent of the Council to consider the following items: PUBLIC HEARINGS: 8A1. Consider public testimony regarding the proposed 2009 Property Tax Rate for the City of Round Rock. (Second Public Hearing) Cheryl Delaney, Finance Director, made the staff presentation regarding the proposed tax rate, the 2009-2010 proposed operating budget,the proposed water/wastewater rates and the hotel/motel occupancy tax budget all at the same time. Mayor McGraw opened the public hearing for testimony. There being none,the public hearing was closed. 8A2. Consider public testimony regarding the Proposed 2009-2010 overating budget for the City of Round Rock. (First Public Hearing) Cheryl Delaney, Finance Director made the staff presentation earlier in the meeting. Mayor McGraw opened the public hearing for testimony. There being none,the public hearing was closed. 56 City of Round Rock Regular City Council Meeting September 10, 2009 Page 3 of 11 8A3 Consider public testimony regarding the proposed amendments to the water and wastewater rates. Cheryl Delaney, Finance Director made the staff presentation earlier in the meeting. Mayor McGraw opened the public hearing for testimony. There being none,the public hearing.was closed. ORDINANCES: 9D1 Consider an ordinance amending the 2008-2009 Tree Fund Budget. (First Reading)(Requires Two Readings) Cheryl Delaney, Finance Director made the staff presentation. MOTION: Councilmember Salinas moved to approve the ordinance. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. 9D2 Consider an ordinance adopting-the FY2009-2010 Operating Budget for the City of . Round Rock (First Reading)(Requires Two Readings) Cheryl Delaney, Finance Director made the staff presentation earlier in the meeting. ORDINANCE NO. AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE CITY OF ROUND ROCK, TEXAS, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2009,AND ENDING SEPTEMBER 30, 2010, DIRECTING THE CITY SECRETARY TO FILE A TRUE COPY OF THE BUDGET WITH THE COUNTY CLERK OF WILLIAMSON COUNTY,TEXAS. MOTION: Councilmember White moved to approve the ordinance.Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. 9D3 Consider an ordinance adopting the 2009 Property Tax Rate for the City of Round Rock. (First Reading)(Requires Two Readings) Cheryl Delaney, Finance Director made the staff presentation earlier in the evening. 57 City of Round Rock Regular City Council Meeting September 10, 2009 Page 4 of 11 ORDINANCE NO. AN ORDINANCE LEVYING TAXES FOR THE MAINTENANCE AND OPERATION OF THE MUNICIPAL GOVERNMENT OF THE CITY OF ROUND ROCK, TEXAS, AND PROVIDING FOR THE INTEREST AND SINKING FUND FOR THE YEAR 2009. MOTION: Councilmember Honeycutt moved to approve the ordinance. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. . 9D4. Consider an ordinance amending the City's water and wastewater rates. (First Read ing)(Reguires Two Readings) Cheryl Delaney, Finance Director made the staff presentation earlier in the meeting. . ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 10, SECTIONS 10.201 AND 10.202, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AMENDING WATER AND WASTEWATER UTILITY RATES; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Mayor Pro-tem Clifford moved to approve the ordinance.Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. 9D5. Consider an ordinance adopting the FY 2009-2010 Library Fund Budget. (First Reading)(Reg uires Two Readings) Cheryl Delaney, Finance Director made the staff presentation earlier in the meeting. ORDINANCE NO. AN ORDINANCE ADOPTING A BUDGET FOR THE LIBRARY FUND FOR THE 2009-2010 FISCAL YEAR. MOTION: Councilmember Salinas moved to approve the ordinance. Councilmember Honeycutt seconded the motion. 58 City of Round Rock Regular City Council Meeting September 10, 2009 Page 5 of 11 VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None • Absent: Councilmember Whitfield ACTION:The motion carried unanimously. 9D6 Consider an ordinance adopting the FY 2009-2010 Hotel/Motel Occupancy Tax Budget. (First Reading)(Reg uires Two Readings) Cheryl Delaney, Finance Director made the staff presentation earlier in the meeting. ORDINANCE NO. AN ORDINANCE ADOPTING THE HOTEL OCCUPANCY TAX BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL YEAR 2009-2010. MOTION: Mayor Pro-tem Clifford moved to approve the ordinance.Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman • Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. RESOLUTIONS: 1061 Consider a resolution authorizing the Mayor to execute a Community Development Block Grant Agreement with Habitat for Humanity of Williamson County. Liz Alvarado,CDBG Assistant made staff presentation. MOTION: Councilmember Salinas moved to approve the resolution.Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. 59 City of Round Rock Regular City Council Meeting September 10, 2009 Page 6 of 11 10C1 Consider a resolution authorizing the Mayor to execute an Interlocal Agreement with Williamson County for use of property for the Neighborhood Conference Committee. David Kautz, Assistant City Manager, made the staff presentation. • MOTION: Councilmember Salinas moved to approve the resolution.Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. Mayor Pro-Tem Clifford took over the meeting and resumed with the normal order of the agenda. PRESENTATIONS: 7A Consider a presentation regarding and action approving the Capital Improvement Plan • Progress Semi-Annual Report from the Capital Improvements Advisory Committee. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember Salinas moved to approve the semi-annual report. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. ORDINANCES: *9A1 Consider an ordinance repealing Ordinance No.G-00-01-27-12D7 and designating the intersection of Greenlawn Boulevard and a Dell driveway as an all-way stop intersection. (Second Reading) This item was approved under the consent agenda. ORDINANCE NO. AN ORDINANCE REPEALING ORDINANCE NO. G-00-01-27-12D7; AND AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION OF GREENLAWN BOULEVARD AND A DELL DRIVEWAY AS AN ALL-WAY STOP INTERSECTION; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. so City of Round Rock Regular City Council Meeting September 10, 2009 Page 7 of 11 *9A2 Consider an ordinance designating the intersection of Parker Drive and Jarrett Way as an all-way stop intersection. (Second Reading) This item was approved under the consent agenda. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION OF PARKER DRIVE AND JARRETT WAY AS AN ALL-WAY STOP INTERSECTION; PROVIDING FOR A SAVINGS CLAUSE AND • REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. *9A3 Consider an ordinance amending Chapter 9 Section 9.503. Code of Ordinances, amending a school speed zone on Gattis School Road (First Reading)(Reg uires Two Readings) This item was approved under the consent agenda. ORDINANCE NO. AN ORDINANCE AMENDING THE CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, CHAPTER 9, SECTION 9.503 AMENDING A SCHOOL SPEED ZONE ON GATTIS SCHOOL ROAD; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. *9A4 Consider an ordinance authorizing a temporary 35-mph construction speed zone on Old Settlers Boulevard from Chandler Creek to Fairview Drive (First Read ing)(Reguires Two Readings) This item was approved under the consent agenda. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9,SECTION 9.504, CODE OF ORDINANCES(1995 EDITION), CITY OF • ROUND ROCK, TEXAS, ADOPTING A TEMPORARY CONSTRUCTION SPEED ZONE FOR A PORTION OF OLD SETTLERS BOULEVARD; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. *9A5 Consider an ordinance granting a franchise to Waste Management of Texas. Inc.to engage in non-residential garbage collection within the City. (First Reading)(Reg uires Two Readings) This item was approved under the consent agenda. ORDINANCE NO. AN ORDINANCE GRANTING A FRANCHISE TO WASTE MANAGEMENT OF TEXAS, INC. TO ENGAGE IN THE COLLECTION OF SPECIFIED WASTE MATERIALS FROM NON-RESIDENTIAL ESTABLISHMENTS WITHIN THE CITY OF ROUND ROCK, TEXAS; ESTABLISHING FRANCHISE FEES; PROVIDING FOR SEVERABILITY; PROVIDING A SAVINGS CLAUSE; AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. 961 Consider an ordinance amending Garbage Collection Rates for Residential Customers. (First Reading)(Requires Two Readings) Tom Word,Chief of Public Works made the staff presentation. ORDINANCE NO, AN ORDINANCE AMENDING CHAPTER 6,SECTION 6.615, CODE OF ORDINANCES(1995 EDITION),CITY OF ROUND ROCK, TEXAS, BY AMENDING THE GARBAGE COLLECTION SERVICE CHARGES; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember Moman seconded the motion. 61 City of Round Rock Regular City Council Meeting September 10, 2009 Page 8 of 11 VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw • Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. 9C1. Consider an ordinance amending Section 4.03, Holidays, of the Human Resources Policies and Procedure Manual. (First Reading) David Kautz,Assistant City Manager made the staff presentation. ORDINANCE NO. AN ORDINANCE AMENDING SECTION 4.03 HOLIDAYS OF THE HUMAN RESOURCES POLICIES AND PROCEDURES MANUAL; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White • Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. MOTION: Councilmember Salinas moved to dispense with second reading with the unanimous consent of all members present and adopt the ordinance. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. RESOLUTIONS: *10A1 Consider a resolution authorizing the Mayor to execute a Grant Award to accept funds of$54,825.00 from the Department of Justice Programs under the FY09 Recovery Act Edwards Byrne Memorial Justice Assistance Grant Program. This item was approved under the consent agenda. 62 City of Round Rock Regular City Council Meeting September 10,2009 Page 9 of 11 10D1 Consider a resolution authorizink the Mayor to execute Changer Order No. 1 with Patin Construction LLC for the Unit 2 of the 2006-2007Wastewater Collection System Rehabilitation Proiect. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember Moman moved to approve the resolution. Councilmember Salinas • seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. 10E1 Consider a resolution authorizing the Mayor to execute Quantity Adjustment No. 1 with BRH-Garver Construction LP for the Southwest Downtown District Infrastructure Improvements Phase 113 Project. Tom Word, Chief of Public Works, made the staff presentation. MOTION: Councilmember White moved to approve the resolution.Councilmember Honeycutt seconded the motion. • VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. 10E2 Consider a resolution authorizing the Mayor to execute Change Order No. 2 with BRH- Garver Construction LP for the Southwest Downtown District Infrastructure Improvements Phase 16 Project. Tom Word, Chief of Public Works, made,the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution.Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt • Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. .63 City of Round Rock Regular City Council Meeting September 10, 2009 Page 10 of 11 10E3. Consider a resolution authorizing the Mayor to execute Quantity Adiustment No. 1 with Viking Construction for the 2008 Street Maintenance Program (Micro-Resurfacing) Proiect. Tom Word, Chief of Public Works made the staff presentation. • MOTION: Councilmember Salinas moved to approve the resolution.Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. 10E4. Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with Huggins/Seiler&Associates, L.P.for the South Mays Street at Gattis School Road Project. Tom Word, Chief of Public Works made the staff presentation. MOTION: Councilmember Moman moved to approve the resolution. Councilmember Honeycutt • seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. 10E5. Consider a resolution authorizing the Mayor to execute a contract for engineering services with URS Corporation for the Transportation Master Plan-Update Proiect. Tom Word, Chief of Public Works made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution. Councilmember Honeycutt seconded the motion. • VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. EXECUTIVE SESSION: 6�4 - City of Round Rock Regular City Council Meeting September 10,2009 Page 11 of 11 11A Consider an executive session as authorized by§551.072 Texas Government Code, related to the purchase of real property to wit: 310 W. Bagdad Avenue, Round Rock,Texas. This item was also included in the Packet Briefing Agenda for September 8,2009 and was considered at that time. • ACTION RELATIVE TO EXECUTIVE SESSION: 12A Consider a resolution expressing the City Council's intent to proceed with nekotiations to acquire the tract of land located at 310 W. Bagdad Avenue. This item was also included in the Packet,Briefing Agenda for September 8,2009 and was considered at that time. COUNCIL COMMENTS ADJOURNMENT There being no further business,the meeting was adjourned at 8:58 p.m. Respectfully Submitted, E�'� 'btov(Z • Sara L.White, City Secretary 65 City of Round Rock City Council Work Session August 18, 2009 and August 19, 2009 The Round Rock City Council met in Work Session on Tuesday, August 18, 2009, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER—8:00 A.M. Mayor McGraw called the meeting to order at 8:04 a.m. • ROLL CALL: Those members present were Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember George White, Councilmember Carlos T. Salinas, Councilmember John Moman and Councilmember Kris Whitfield. Also present were City Manager Jim Nuse, Assistant Manager David Kautz, Assistant City Manager Cindy Demers, and City Attorney Steve Sheets. WORK SESSION: CONSIDER OPENING REMARKS BY CITY MANAGER PRESENTATION: 4A. Consider a presentation and discussion regarding the 2009-2010 Proposed Budget. David Kautz, City Manager gave a brief introduction to the budget discussion and talked about the issues • currently facing the City regarding the budget. Mr. Kautz said that the discussion at this retreat will revolve around the current and next year's budget and overall financial management. He then introduced Cheryl Delaney, Finance Director. Ms. Delaney continued the discussion and started by going over some highlights of the 2008- 2009 budget year. She continued with a summary of 2009-2010 budgets and started with the Utility budget and the water/wastewater rates. Next she covered the hotel occupancy tax proposed budget for 2009-2010. Councilmember Honeycutt requested a discussion about the environment before Ms. Delaney moves on to the General Fund and he started with talking about how environment is not necessarily market driven, but is more impacted by the change in Dell's business model and the decline in retail due to surrounding cities increasing their retail around us. He also touched on the real estate environment in Round Rock and reiterated that our economic condition is from different from most iscities around us. Jim Nuse, City Manager also talked about the huge investment that the City has in the Northeast corridor of the City and in upcoming years we should begin to a return on our investment. Ms. Delaney continued the discussion and started with a summary of the 209-2010 General Fund. The proposed General Fund budget for the next fiscal year is$84.3M with a sales tax increase of 1 cent over the effective rate. Ms. Delaney also went over sales tax projections for the next year and showed a 66 City of Round Rock City Council Work Session August 18, 2009 and August 19, 2009 Page 2 of 8 continued decline in both the Dell sales tax revenue and sales tax revenue from the rest of the city. Property taxes were also discussed and then Ms. Delaney moved on to some benchmark comparisons of Round Rock and other surrounding cities. Next,service level enhancements that have been realized from the Dell dividends were discussed. • The Council broke for a short break before continuing their,discussion regarding the "rainy day fund." Jim Nuse, City Manager started the discussion on "When is it Raining?" and began with.a list of national city highlights and reminded everyone how many cities would be very envious of.our city's position in this economic downturn. The discussion revolved around the City's savings fund and when to use it. Councilmember began by asking, if the City were to use some of this fund,where would it be used? After discussion on levels of service and current stats,the Mayor asked if the Council needs to come up with what is a rainy day. After much discussion by the Council, Ms. Delaney went over a challenge which is to proactively reduce the reliance on Dell sales tax revenue while controlling expenses in a growing community. She then showed the Council a chart from 2010 to 2017 and the deficit the city would face as they reduce the reliance on Dell. The challenge is to figure out how to • balance the budget and reduce the reliance on Dell at the same time. The tools available to the City to achieve a balanced budget are Economic Development activities, strategically increase the property tax rate,fund balance strategic usage, increase fees, and reduce service levels. This discussion started with economic development, and Joe Vining, Round Rock Chamber of Commerce VP talked briefly to the Council regarding some economic development opportunities on the horizon. The discussion then moved to how much the City should contribute towards the Momentum Fund. The City Council discussed if they are comfortable with$200,000 of City money going to the Momentum Fund. The City Council broke for a short break at 11:40 a.m.for lunch. STATE LEGISLATIVE UPDATE The Council continued their discussion with Susan Rocha, city lobbyist reporting to the council on important legislative actions. She provided a final report on the,81St Legislative Session. The session • ended on June 1, 2009. The Governor called a special session in early July that latest three days. She provided a brief report on the Voter ID which was one of the most controversial issues. Ms. Rocha reported on appraisal and revenue caps, red light cameras, and local option transportation funding. She also provided details regarding the funding that was approved for Texas State HEC totaling$17 67 City of Round Rock City Council Work Session August 18, 2009 and August 19, 2009 Page 3 of 8 million.The red light cameras information was included in the Conference Committee Report however, the bill did not pass. Streamlined Line Sales Tax did not make it into a bill. A kiosk amendment did assist Round Rock. No legislation introduced by LCRA. One last issue fire flow and public water entities has • reach a critical mass discussing how to deal with special districts in providing water to city's CCN's. Ms. Rocha suggested having two members on the Natural Resource committee to continue the dialogue regarding water issues. Some public safety bills she covered were regarding graffiti, cell phones and vehicle booting. Lastly she covered two utilities bills regarding sewer backups and the TCEQ water quality fee At the conclusion of the legislative update,the Council resumed talks regarding the 2009-2010 budget. The plan as presented to the Council is to gradually lower the percentage of Dell sales tax revenue from 39%in 2010 to 20%in 2017 and property tax would be adjusted to make up for the shrinking Dell component. If more revenue is being realized by Dell,then it would go to the self financed construction fund. Regarding the 2009-2010, budget the Council discussed whether or not to take Dell down to • 10%drop, the change in property taxes would mean an increase of 1.38 cents. Councilmember Salinas expressed some concern in projecting that the rest of the city sales tax would only be down 3%and whether or not that should be a bigger decrease. The Council discussed several scenarios regarding the property tax rate and decided on a maximum rate of 39.661 cents. RESOLUTION: 5A. Consider a resolution scheduling public hearings on the proposed 2009 property tax rate. MOTION: Councilmember Honeycutt moved to approve the resolution with the change in the exhibit to 39.661 for the maximum rate. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas. • Councilmember Whitfield Mayor Pro-Tem Clifford Mayor McGraw Nays: None Absent: Councilmember Moman ACTION: The motion carried unanimously. CONSIDER PRESENTATION AND DISCUSSION REGARDING THE CITY'S STRATEGIC PLAN: �8 City of Round Rock City Council Work Session August 18, 2009 and August 19, 2009 Page 4 of 8 Jim Nuse, City Manager,gave a brief introduction on the topics and turned it over to Cindy Demers,Assistant City Manager who provided background on the strategic plan and the next phase. She started with the vision for the City and then covered the highest priority goals set by the City Council before adoption of the plan. • 7A. Goals and Plan Management Ms. Demers informed the Council of house the plan organization is working now and how it is being managed. Right now,the operational plans include objectives for each goal,tasks for each objective,task lead,team,time frame, budget adjustments, etc. She then covered the IT Department initiative and went through the scorecard that is being developed and then went through the next steps. 7B. Technology Cindy Demers gave a brief introduction of how high value government is achieved through technology by identifying efficiency gains, improving organizational effectiveness, and enhancing the customer experience. Daniel Saucedo then gave a technology update to the City Council. He started by covering technology alignment—specifically streamlining business processes, eliminating redundancy and optimizing staff time. He then moved on to the technology investments that are being planned to is achieve the goals and went over a proposed project cost summary. Councilmember Moman arrived at the retreat late in the afternoon on Tuesday,August 18tH 7C. Organizational Assessment Herb Marlowe led this discussion and started the organizational discussion with MBOs (Management By Objective) and the evolution of MBOs. He talked,in depth on balanced scorecards and the importance to organizational assessments. Mr. Marlowe went through the four parts of a balanced scorecard. He stressed that you cannot look at just one part, it has to be looked as a whole. He then went through the purpose of Managing for Results and the components as well as the executive session format for the City Manager's evaluation. After discussing the balanced scorecards, Mr. Marlowe moved on to the concept of stretch goals. He then went over a schedule regarding the City Manager's executive session. is The City Council recessed the meeting at 4:47 p.m. until Wednesday,August 19tH The City Council retreat resumed at 8:05 a.m. on Wednesday,August 19, 2009. Councilmember Honeycutt was absent from this day of the City Council retreat. CONSIDER PRESENTATION AND DISCUSSION REGARDING THE FOLLOWING TOPICS: 6.9 City of Round Rock City Council Work Session August 18, 2009 and August 19, 2009 Page 5 of 8 Cindy Demers began the discussion on development review and talked about how this ties to the strategic plan.She then went through what would be discussed during day 8A. Results of the General Plan Public Participation Process • Nathaniel Strasburg began the presentation on the public participation process by defining what the General Plan is and its purpose in the City. The General Plan is updated every ten years and was last adopted in 1999. He also went over how the general plan ties to the City's strategic plan. Mr.Strasburg then moved into how the public input was gathered through a statistically valid phone survey and public meetings. He then went through each question asked during the phone survey and what the results were for each. Next he went through the wrap up meetings and focus group input results. 102 people attended the wrap up meeting made up of people from various areas and groups in the City. Mr. Strasburg went through each of the items discussed by the focus groups,the common themes between the phone survey and the group meetings and then tied it all to the strategic plan and what goals each falls in to. He also gave everyone the web address www.roundrocktexas.eov/eeneralplan to get the most up to date information on the General Plan updating Process. The City Council discussed the • findings of the public input process and Jim Stendebach and Nathaniel Strasburg answered questions posed by the Council. 8B. Development Process Update Herb Marlowe then facilitated a discussion among the Council regarding the takeaways that they got from the results. Much of the discussion revolved around the age of the participants and the development in the northeast corridor and how the student population will affect what the city looks like in the years to come. Mr. Marlow then discussed strategic plan goal 4 and began with the challenge of defining quality. Susan Brennan presented quality features regarding development and obtained the Council's opinions. She began with building types and explained that staff compiled pictures of various building designs and quality assessment based on building design, building materials, sinage, screening for roof- top and ground service equipment, compatibility fencing, parking lot landscaping and pond design. She then went over the City's current code and then moved on to the different levels of building design moving from level 1 to level 4. The City Council broke into groups with some city staff members included and discussed the levels of building design presented, as well as signs and roof equipment screening. 70 City of Round Rock City Council Work Session August 18, 2009 and August 19, 2009 Page 6 of 8 The retreat broke for lunch at 11:26am FEDERAL LEGISLATIVE UPDATE Congressman John Carter spoke to the retreat attendees during lunch. He started off speaking about the changes in the student loan program. He stated that the change will make it only possible to • borrow money for student loans through the government. He explained a little bit about how they will work and then answered questions posed by the attendees. Congressman Carter then moved on to the healthcare plan. He gave a brief overview and again answered questions posed to him. The Council reconvened discussions regarding the development process at 1:05 p.m. 8B. Development Process Update The discussion continued with ground services screening, compatibility fencing, parking lot perimeter landscaping, and lastly rehabilitation and redevelopment. The same format as the morning was done in the afternoon. Susan Brenan and Herb Marlowe wrapped up the presentation on design standards. Brad Wiseman gave a presentation to the Council regarding the conflicts between the landscape ordinance and the tree technical manual. Cindy Demers, Assistant City Manager then led a discussion • on the process of the Development Process update beginning with the level of assistance staff should give to persons going through the development process. Next they moved to the enforcement of codes and ordinances — should the City have more proactive enforcement — regulatory framework. Cindy Demers then went over the development project plan, which is to continue the conversation with the City Council regarding development philosophy, draft development philosophy statement for Council approval, interim changes as a result of feedback; such as website update, DRC submittal schedule, separation of DRC comments and then conduct project analysis using external volunteer development professionals. In addition, city staff and chamber develop work groups will meet on the topics, begin identifying development "best practices" for Round Rock and procurement and implement land and asset management software. 8C. Development Philosophy Discussion • Herb Marlowe led the discussion on the development philosophy and Council discussed the elements they would like.to see in the philosophy. This discussion will be continued in the future as the philosophy is developed. CONSIDER PRESENTATION AND DISCUSSION REGARDING THE FOLLOWING TOPICS: -71 City of Round Rock City Council Work Session August 18, 2009 and August 19, 2009 Page 7 of 8 10F. Downtown Master Plan Update Will Hampton, Communications director started with an update on the draft of the Downtown Master Plan. He reviewed the meetings that have taken place with the City Council, Planning & Zoning • Commission, Historic Preservation Commission and the public. There was an open house that took place on July 291h and 30th. Mr. Hampton then went over some details of that open house. He reported that there were 110 participants, 62%of which did not attend the charettes and there were 40 pages of written input received from the public at the meeting. He then went through areas of the plan that were discussed the received feedback and the Mission and Vision of the plan. Next he talked about land use and regulations. The goal is to created mixed use, walkable, and denser development. Mr. Hampton went through the schedule for the plan which includes taking the input and bundling it all and sending it back to the consultant. He then answered questions posed by the Council. 10G. .Water/Wastewater Utility Update Michael Thane, Watet/Wastewater Utilities Director gave an update on the City's water/water system. He started with an up on the Brushy Creek Regional Wastewater System. The goal is to get the • ownership back to the three regional partners (Round Rock, Cedar Park, and Austin). There are two sub- regional customers of the partners who are Brushy Creed MUD and Fern Bluff MUD. He then went over the details of the MOU that was signed with the LCRA in June of 2009. The cost to buy the system is 2.8Million and the transaction should close December 8, 2009. Next he moved on to a water supply update and just touched on a few highlights and current status. Lake Georgetown is 22 feet below its normal level. The average daily waster demand for Round Rock for July is 49mgd. He reported that due to the inability to pump enough water from Lake Stillhouse Hollow and the amount of water being taken out of Lake Georgetown, it is dropping about a foot a week. Mr. Thane informed the Council that the City has been in stage 1 voluntary water management and will be going stage 2 which is mandatory. This is regulated by ordinance and can persons can be fined if the ordinance is not followed. He went through the triggers that would make us to go stage 3. • Mr. Thane then moved to the regional water system and gave an update and went over the Phase 1A schedule as well as recent activities of the BCRUA. He reported that the Due Diligence phase 2 for the Site 4 that was chosen for the deep water intake site is currently in progress to make sure that is the best site. He then. discussed the percentage of ownership for the plant as well as the number 72 City of Round Rock City Council Work Session August 18, 2009 and August 19, 2009 Page 8 of 8 members on the board. There has been talk of adding more board members—currently there are 3 so none of them can communicate at all. 101-1. Special Events Center Update Jim Nuse, City Manager gave a brief update on the special events center and possible size and • uses of a center. 101. Discussion on Boards and Commissions Jim Nuse, City Manager led this discussion on how the boards and commissions are appointed. Discussion surrounded on changing the timing of the appointments and the use of applications specific to each board or commission. ADJOURNMENT There being no further business,the meeting adjourned at 5:01 p.m. Respectfully Submitted, Sara L.White, City Secretary • 73 City of Round Rock Special Called City Council Meeting August 27, 2009 The Round Rock City Council met in a Special Called Session on Thursday, August 27, 2009, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER—6:00 P.M. • Mayor McGraw called the session to order at 6:02 p.m. ROLL CALL: Those members present were Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember George White, Councilmember Carlos T. Salinas, Councilmember John Moman and Councilmember Kris Whitfield. Also present were City Manager Jim Nuse, Assistant Manager David Kautz, Assistant City Manager Cindy Demers, and City Attorney Steve Sheets. EXECUTIVE SESSION: 3A Consider an Executive Session as authorized by§551.071. Government Code, related to consultation with the City's attorneys regarding pending litigation to wit: Cause No. D-1-GN-09-000370 Jaime Rodriguez and Round Rock Fire Fighters Association v. City of Round • Rock and Round Rock Fire Chief Larry Hodge in the 419th District Court of Travis County. The City Council recessed into Executive Session. Mayor McGraw called the Executive Session to order at 6:05 p.m. and adjourned it at 6:35 p.m. ADJOURNMENT There being no further business,the meeting adjourned at 6:35 p.m. Respectfully Submitted, 3rlw' - 4�- Q Sara L. White, City Secretary • 74 City of Round Rock Special Called City Council Meeting September 3, 2009 The Round Rock City Council met in a Special Called Session on Thursday, September 3, 2009, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER—5:00 P.M. Mayor Pro-Tem Clifford called the meeting to order at 5:03p.m. • ROLL CALL: Those members present were Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember John Moman and Councilmember Kris Whitfield. Also present was City Manager Jim Nuse. Mayor Alan McGraw, Councilmember George White, and Councilmember Carlos Salinas were absent from this meeting. PUBLIC HEARING: 3A Consider public testimony concerning the proposed 2009 property tax rate for the City of Round Rock. Mayor Pro-Tem Clifford opened the public hearing. There being no testimony, the public hearing was closed. , ADJOURNMENT • There being no further business,the meeting adjourned at 5:11 p.m. Respectfully Submitted, Sara L. White, City Secretary 75 City of Round Rock Regular City Council Meeting September 24,2009 The Round Rock City Council met in Regular Session on Thursday, September 24, 2009, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER-7:00 P.M. Mayor McGraw called the meeting to order at 7:03 p.m. • ROLL CALL Those members present were Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember George White, Councilmember Carlos Salinas, Councilmember John Moman, and Councilmember..Kris Whitfield. Also present were City Manager Jim Nuse, Assistant City Manager/CFO David Kautz, Assistant City Manager Cindy Demers and City Attorney Steve Sheets. No one was absent from this meeting. PLEDGE OF ALLEGIANCE: The Mayor led the following pledges of allegiance: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION • Timothy Sparck, 3013 Cedar Elm Lane, Round Rock, spoke to the City Council regarding the Soliciter's Permit Ordinance and wants to be exempted from the ordinance and would like the City Council to amend the ordinance to exclude persons that hold a state license for their profession. Lieutenant Colonel Dave George and Command Sergeant Major Mickey Somers spoke to the Council regarding Round Rocks Adopt-A-Unit support of troops and the 404th Aviation Support Battalion. They presented the City Council with a plaque, a solid stainless steel bat and a flag that was flown over combat. They also thanked the Council for all the support they received while overseas. PROCLAMATION: 5A Consider proclaiming September 24 2009 as "Public Safety Day" Sponsored by the Round Rock Noon Kiwanis. Mayor McGraw read the following proclamation and presented it to the Round Rock Noon Kiwanis: WHEREAS, Public Safety Awareness Day began around 1986 as a way to increase public • awareness of the many and diverse roles of the Round Rock Fire Department, Police Department, and Emergency Medical Services(EMS); and WHEREAS, as our City has grown throughout the years, these public services have increased their presence in the community; and WHEREAS,the Round Rock Fire Department, Police Department, and EMS routinely provide the City with necessary services in an efficient, professional and courteous manner, and actively promote and encourages the goals of providing'an attractive, safe and economically sound environment for its businesses and citizens; and WHEREAS, the Round Rock Noon Kiwanis is a non-profit civic organization that was founded in 1952 and has dedicated themselves to improving and enhancing the lives of young children in the City of Round Rock; and •7G City of Round Rock Regular City Council Meeting September 24, 2009 Page 2 of 12 WHEREAS,since 1991 Kiwanis has held an Annual Pancake Breakfast Fundraiser for all citizens to enjoy and then donated the proceeds of the fundraiser to the Texas Baptist Children's Home, Williamson County&Cities Health Department, scholarships to high schools in the Round Rock area, the YMCA, and many others; and WHEREAS, these two events were brought together several years ago on the front lawn of the Texas Baptist Children's Home to bring greater awareness to our community of the many service opportunities available in Round Rock and the many roles that our public service departments fulfill; NOW, THEREFORE, I, ALAN MCGRAW, Mayor of the City of Round Rock, Texas, do hereby proclaim September 26, 2009,as "PUBLIC SAFETY DAY SPONSORED BY ROUND ROCK NOON KIWANIS" in the City of Round Rock, Texas, and urge all citizens to partake in the weekend activities and to practice Public Safety Awareness at all times. PROCLAIMED this 24th day of September 2009. CONSENT AGENDA: All items listed with an asterisk (*) are considered to be routine by the City Council and will be enacted by one motion There will be no separate discussion of these items unless requested by a Council member in which event the item will be removed from the consent agenda and considered in its normal sequence on the regular agenda. MOTION: Mayor Pro-tem Clifford moved to approve the consent agenda.Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt • Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. APPROVAL OF MINUTES: *7A Consider approval of the City Council minutes for September 10 2009, August 18. 2009 and August 19 2009 City Council Retreat. This item was approved under the consent agenda. PRESENTATIONS: 8A1 Consider a presentation regarding the City's financial status. Cheryl Delaney, Finance Director made the staff presentation. 861 Consider a presentation regarding the Historic Preservation Education and Awareness Program. Joelle Jordan introduced Steph McDougal who has been working on the City's Historic what was done with rant Ms. McDougal went over g Preservation Education and Awareness Program. g money that the City received for this program. 8C1 Consider a presentation regarding water accountability within the City's Distribution System. Michael Thane, Utilities Director made the staff presentation and reported to the Council on what the City is doing to try and reduce water losses within the system. -77 City of Round Rock Regular City Council Meeting September 24, 2009 Page 3 of 12 8D1. Consider a presentation and discussion regarding the Intermodal Transit and Parking Facility. Tom Word, Chief of Public Works began the presentation and then introduced Tommy Kosarek continued with the presentation regarding the Intermodal Transit and Parking facility. The discussion revolved around the size of the facility and whether or not this is really the most appropriate place for a parking garage/transit facility. At the end of the discussion, the Mayor asked each Councilmember to express their wishes for the facility. PUBLIC HEARINGS: 9A1. Consider public testimony regarding the proposed 2009-2010 operating budget for the City of Round Rock. (Second Public Hearing) Cheryl Delaney, Finance Director made the staff presentation for the 2009-2010 Operating Budget ordinance and the 2009 Tax Rate ordinance in the same presentation. Mayor McGraw opened the public hearing. Byron Hendricks, 1001 Forest Bluff Trail, Round Rock spoke .to the Council regarding the property tax rate increase,the City Budget,and issues he sees with the Downtown Development Plan. There being no further testimony,the public hearing was closed. 9131. Consider public testimony regarding an application to amend Planned Unit Development(PUD)zoning district No. 18, containing 11.7592acres of land. Jim Stendebach;Planning and Community Development Director made the staff presentation. Mayor McGraw opened the public hearing. There being no testimony,the public hearing was closed. ORDINANCES: *10A1. Consider an ordinance amending Chapter 9, Section 9.503, Code of Ordinances, amending a school speed zone on Gattis School Road. (Second Reading) This item was approved under the consent agenda. ORDINANCE NO. AN ORDINANCE AMENDING THE CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, CHAPTER 9, SECTION 9.503 AMENDING A SCHOOL SPEED ZONE ON GATTIS SCHOOL ROAD; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. *10A2. Consider an ordinance authorizing a temporary 35-mph construction speed zone on Old Settlers Boulevard from Chandler Creek to Fairview Drive. (Second Reading) This item was approved under the consent agenda. ORDINANCE NO. •78 City of Round Rock Regular City Council Meeting September 24, 2009 Page 4 of 12 AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.504, CODE OF ORDINANCES(1995 EDITION),CITY OF ROUND ROCK, TEXAS, ADOPTING A TEMPORARY CONSTRUCTION SPEED ZONE FOR A PORTION OF OLD SETTLERS BOULEVARD; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. *10A3 Consider an ordinance granting a franchise to Waste Management of Texas, Inc. to engage in non-residential garbage collection within the City. (Second Reading) This item was approved • under the consent agenda. ORDINANCE NO. AN ORDINANCE GRANTING A FRANCHISE TO WASTE MANAGEMENT OF TEXAS, INC. TO ENGAGE IN THE COLLECTION OF SPECIFIED WASTE MATERIALS FROM NON-RESIDENTIAL ESTABLISHMENTS WITHIN THE CITY OF ROUND ROCK, TEXAS; ESTABLISHING FRANCHISE FEES; PROVIDING FOR SEVERABILITY; PROVIDING A SAVINGS CLAUSE;AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. *1061 Consider an ordinance amending Garbage Collection Rates for Residential_Customers. (Second Reading) This item was approved under the consent agenda. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 6,SECTION 6.615,CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK,TEXAS, BY AMENDING THE GARBAGE COLLECTION SERVICE CHARGES; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. 10C1 Consider an ordinance amending the Planned Unit Development (PUD) zoning district No 18 containing 117592 acres of land. (First Reading) Jim Stendebach, Planning and Community i Development Director made the presentation earlier in the meeting during the public hearing for this item. ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO.Z-94-11-22-913,ADOPTED BY THE CITY COUNCIL OF ROUND ROCK, TEXAS, ON NOVEMBER 22, 1994, AND AMENDED BY ORDINANCE NO. Z-97-04-10-13E ON APRIL 10, 1997 AND BY ORDINANCE NO.Z-00-04-13-9C3 ON APRIL 13, 2000, AND BY ORDINANCE NO.Z-05-04- 28-9C1 ON APRIL 28, 2005, BY AMENDING THE DEVELOPMENT PLAN OF PUD NO. 18, APPROVED AND AMENDED BY THE CITY COUNCIL IN SAID ORDINANCES, PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Mayor Pro-tem Clifford moved to approve the ordinance. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Honeycutt ACTION:The motion carried unanimously. MOTION: Councilmember Whitfield moved to dispense with the second reading of the ordinance with the unanimous consent of the Council adopt the ordinance. Mayor Pro-tem Clifford seconded the motion. 79 City of Round Rock Regular City Council Meeting September 24,2009 Page 5 of 12 VOTE: Ayes: Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None • Absent: Councilmember Honeycutt ACTION:The motion carried unanimously. *10D1. Consider an ordinance amending the 2008-2009 Tree Fund Budget. (Second Reading) This item was approved under the consent agenda. ORDINANCE NO. AN ORDINANCE AMENDING THE 2008—2009 TREE FUND BUDGET. 10D2. Consider an ordinance adopting the FY 2009-2010 Operating Budget for the City of Round Rock. (Second Reading) Cheryl Delaney, Finance Director made the staff presentation for this item earlier in the meeting during the public hearing. ORDINANCE NO. AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE CITY OF ROUND ROCK,TEXAS, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2009, AND ENDING SEPTEMBER 30, 2010, DIRECTING THE CITY SECRETARY TO FILE A TRUE COPY OF THE BUDGET WITH THE COUNTY CLERK OF WILLIAMSON COUNTY, TEXAS. MOTION: Councilmember White moved to approve the ordinance. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10D3 Consider an ordinance adopting the 2009 Property Tax Rate for the City of Round Rock. (Second Reading) Cheryl Delaney, Finance Director made the staff presentation earlier in the meeting • during a public hearing. ORDINANCE NO. AN ORDINANCE LEVYING TAXES FOR THE MAINTENANCE AND OPERATION OF THE MUNICIPAL GOVERNMENT OF THE CITY OF ROUND ROCK, TEXAS, AND PROVIDING FOR THE INTEREST AND SINKING FUND FOR THE YEAR 2009. Oki City of Round Rock Regular City Council Meeting September 24, 2009 Page 6 of 12 MOTION: Mayor Pro-tem Clifford moved that the property tax rate be increased by the adoption of a tax rate of 39.661 cents, which is effectively a 4.6 percent increase in the tax rate. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10133(a) Consider ratifying the 2009 Property Tax Rate for the City of Round Rock. MOTION: Mayor Pro-tem Clifford moved that the Council ratify Ordinance No. G-09-09-24-10D3 which increased the property tax rate by the adoption of a tax rate of 39.661 cents,which is effectively a 4.6 percent increase in the tax rate. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. *10134 Consider an ordinance amending the City's water and wastewater rates. (Second Reading) This item was approved under the consent agenda. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 10, SECTIONS 10.201 AND 10.202, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AMENDING WATER AND WASTEWATER UTILITY RATES, PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. *10D5 Consider an ordinance adopting the FY 2009-2010 Library Fund Budget. (Second Reading) This item was approved under the consent agenda. ORDINANCE NO. AN ORDINANCE ADOPTING A BUDGET FOR THE LIBRARY FUND FOR THE 2009-2010 FISCAL YEAR. *10D6 Consider an ordinance adopting the FY 2009-2010 Hotel/Motel Occupancy Tax Budget. (Second Reading) This item was approved under the consent agenda. ORDINANCE NO. 8-1 City of Round Rock Regular City Council Meeting September 24, 2009 Page 7 of 12 AN ORDINANCE ADOPTING THE HOTEL OCCUPANCY TAX BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL YEAR 2009-2010. 10D7 Consider an ordinance adopting the FY 2009-2010 Municipal Court Fund Budget. (First Read ing)(Reguires Second Reading) Cheryl Delaney, Finance Director made the staff presentation. ORDINANCE NO. AN ORDINANCE ADOPTING A BUDGET FOR THE MUNICIPAL COURT FUND FOR THE 2009-2010 FISCAL YEAR. MOTION: Councilmember Honeycutt moved to approve the ordinance.Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. RESOLUTIONS: *11A1 Consider a resolution authorizing the Mayor to execute a Real Estate Contract with Rick Lee Egbert and Kathlyn Egbert for the purchase of 0.0274 of one acre of land necessary for the Chisholm Trail Improvement Project(Parcel 5). This item was approved under the consent agenda. *11A2 Consider a resolution authorizing the Mayor to execute a Real Estate Contract with Charles H Gerhart and Helen A Gerhart for the purchase of 0.0314 of one acre of land necessary for the Chisholm Trail Improvement Project(Parcel 4). This item was approved under the consent agenda. 11131 Consider a resolution authorizing the Mayor to execute a Letter of Understanding with Aetna Life Insurance Company for independent third-party administration of self-funded health plans. Theresa Bledsoe, Human Resources Director made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember White • seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None City of Round Rock Regular City Council Meeting September 24,2009 Page 8 of 12 Absent: None ACTION:The motion carried unanimously. 11C1 Consider a resolution authorizing the Mayor to'execute the Fifth Amendment to the Refuse Collection Contract with Round Rock Refuse. Tom Word, Chief of Public Works made that staff presentation. i MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. *11D1 Consider a resolution authorizing the Mayor to execute a Social Service Funding Agreement with LifeSteps. This item was approved under the consent agenda. *11D2 Consider a resolution authorizing the Mayor to execute a Social Service Funding Agreement with the Literacy Council of Williamson County. This item was approved under the consent agenda. *11D3 Consider a resolution authorizing the Mayor to execute a Social Service Funding Agreement with Faith in Action Caregivers - Round Rock. This item was approved under the consent agenda. *11D4 Consider a resolution authorizing the Mayor to execute a Social Service Funding Agreement with the Bluebonnet Trails Community MHMR Center. This item was approved under the consent agenda. *11D5 Consider a resolution authorizing the Mayor to execute a Social Service Funding Agreement with the YMCA of Greater Williamson County. This item was approved under the consent agenda. • *11D6 Consider a resolution authorizing the Mayor to execute a Social Service Funding Agreement with Williamson - Burnet County Opportunities. This item was approved under the consent agenda. *11D7 Consider a resolution authorizing the Mayor to execute a Social Service Funding Agreement with the Williamson County Crisis Center dba Hope Alliance. This item was approved under the consent agenda. 8.3 City of Round Rock Regular City Council Meeting September 24, 2009 Page 9 of 12 11138. Consider a resolution authorizing the Mayor to execute a Social Service Funding Agreement with the Williamson County Children's Advocacy Center. This item was approved under the consent agenda. *11139. Consider a resolution authorizing the Mayor to execute a Social Service Funding Agreement with the Round Rock Area Serving Center. This item was approved under the consent agenda. *11D10. Consider a resolution authorizing the Mayor to execute a Social Service Funding Agreement with the Lone Star Circle of Care. This item was approved under the consent agenda. 11D11. Consider a resolution approving a revised Financial Management Policy of the City of Round Rock. Cheryl Delaney, Finance Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman • Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 11E1. Consider a resolution authorizing the Brushy Creek Regional Utility (BCRUA) to execute a contract with Pepper-Lawson Construction. L.P.for the Brushy Creek Regional Water Treatment Plant- Phase 1A Proiect. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 11E2. Consider a resolution authorizing the Mayor to execute a construction contract with Matous Construction, Ltd.for the Clearwell portion of the Water Treatment Plant Rehabilitation and 1.5 MG Clearwell Proiect. Michael Thane, Utilities Director made the staff presentation. 84 City of Round Rock Regular City Council Meeting September 24, 2009 Page 10 of 12 MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 11F1 Consider a resolution authorizing the Mayor to execute a Memorandum of Understanding with Texas Municipal Retirement System (TMRS). Brad Bradford, Emergency Management Coordinator, made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman • Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 11F2 Consider a resolution approving the budget for the Williamson County Regional Animal Shelter for the 2009-2010 Fiscal Year. David Kautz, Assistant City Manager/CFO made the staff presentation. MOTION: Mayor Pro-tem Clifford moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 11G1 Consider a resolution authorizing the Mayor to execute a construction contract with EBC Construction for the Ledbetter Street Improvements Project. Tom Word, Chief of Public Works made the staff presentation. .85 City of Round Rock Regular City Council Meeting September 24, 2009 Page 11 of 12 MOTION: Councilmember White moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White ;• Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 11G2. Consider a resolution authorizing the Mayor to execute a construction contract with Austin Traffic Signal for Traffic signal improvements at the intersections of Old Settlers Blvd at Greenhill Drive and A.W. Grimes Boulevard at Plateau Vista Boulevard. Tom Word, Chief of Public Works made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 11G3. Consider a resolution authorizing the Mayor to execute an Application and Letter of Agreement for Construction Services with Southwestern Bell Telephone Company d/b/a AT&T Texas for the relocation of telephone facilities for the Southwest Downtown Phase 1 Project. Tom Word, Chief of Public Works made the staff presentation. MOTION: Councilmember Moman moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. `86 City of Round Rock Regular City Council Meeting September 24,2009 Page 12 of 12 APPOINTMENTS: 12A Consider one (1) appointment to the Brushy Creek Regional Utility Authority Board of Directors. MOTION: Councilmember Whitfield moved to re-appoint George White to the Brushy Creek • Regional Utility Authority Board of Directors.Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST ADJOURNMENT There being no further business,the meeting adjourned at 10:40 p.m. i Respectfully Submitted, • Sara L.White, City Secretary 87 City of Round Rock Special Called City Council Meeting October 8, 2009 The Round Rock City Council met in a Special Called Session on Thursday, October 8, 2009, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER—8:30 P.M. Mayor McGraw called the session to order at 8:32 a.m. ROLL CALL: Those members present were Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember George White, Councilmember John Moman and Councilmember Kris Whitfield. Councilmember Carlos T. Salinas was absent from this meeting. Also present were City Manager Jim Nuse,and Dr. Herb Marlowe with Analytica. EXECUTIVE SESSION: 3A Consider an Executive Session as authorized by§551.074. Government Code,to deliberate the evaluation of the City Manager. The City Council recessed into Executive Session. Mayor McGraw called the Executive Session to order at 8:37 a.m. and adjourned it at 11:55 a.m. ADJOURNMENT • There being no further business,the meeting adjourned at 12:00 p.m. Respectfully Submitted, &WWL- Outt Sara L.White, City Secretary 88 City of Round Rock Regular City Council Meeting October 8, 2009 The Round Rock City Council met in Regular Session on Thursday, October 08, 2009, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER-7:00 P.M. Mayor McGraw called the meeting to order at 7:05 p.m. • ROLL CALL Those members present were Mayor Alan McGraw, Mayor'Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember George White,Councilmember Carlos Salinas, and Councilmember John Moman.Also present were City Manager Jim Nuse,Assistant City Manager/CFO David Kautz and Assistant City Manager Cindy Demers. Councilmember Kris Whitfield was absent from this meeting. PLEDGE OF ALLEGIANCE: Mayor McGraw led the following pledges of allegiance: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION There were no citizens wishing to speak at this meeting. • PROCLAMATION: 5A. Consider a proclamation recognizing the 31st Annual meeting of the German-Texan Heritage Society on October 9-10 in Round Rock. Mayor McGraw read the following proclamation and presented it to Arlene and Joe Burgess with the German-Texan Heritage Society: WHEREAS, Round Rock is honored that our city was chosen as the site of the 31st annual German-Texan Heritage Society meeting from October 9th through October 10th sponsored by the German-Texan Heritage Society; and WHEREAS,this annual meeting brings several hundred members and guests from across the state,to our community; and WHEREAS,the mission of the German-Texan Heritage Society is: Promoting awareness and preservation of the German-Texan cultural heritage of Texas; NOW,THEREFORE, I,Alan McGraw, Mayor of the City of Round Rock,Texas, do hereby recognize the 31st Annual meeting of the German-Texan Heritage Society and extend a warm welcome to all attending who work daily to promote German-Texan heritage and to make Texas a more beautiful place to live,work and play. PROCLAIMED this 8th day of October 2009 6. CONSENT AGENDA: All items listed with an asterisk (*) are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Council member in which event the item will be removed from the consent agenda and considered in its normal sequence on the regular agenda. 89 City of Round Rock Regular City Council Meeting October 8,2009 Page 2 of 9 MOTION: Councilmember Honeycutt moved to approve the consent agenda. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. APPROVAL OF MINUTES: *7A. Consider approval of the City Council minutes for September 24,2009. This item was approved under the consent agenda. - ORDINANCES: 8A1. Consider an ordinance amending Chapter 9, Code of Ordinances, by adding section 9.408 regarding prohibiting right turns on red at the intersection of Via Sonoma Trail and Gattis School Road. (First Read ing)(Reguires Two Readings) • ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, BY ADDING SECTION 9.408, REGARDING PROHIBITING RIGHT TURNS ON RED AT THE INTERSECTION OF VIA SONOMA TRAIL AND GATTIS SCHOOL ROAD AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. Tom Word,Chief of Public Works Administration made the staff presentation. The Council requested that staff bring back an alternate ordinance at the second reading which would prohibit right turns on red at the intersection only during school zone hours. MOTION: Mayor Pro-tem Clifford moved to approve the ordinance.Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. *861 Consider an ordinance adopting the FY 2009-2010 Municipal Court Fund Budget. (Second Reading) This item was approved under the consent agenda. ORDINANCE NO. =90 City of Round Rock Regular City Council Meeting October 8, 2009 Page 3 of 9 AN ORDINANCE ADOPTING A BUDGET FOR THE MUNICIPAL COURT FUND FOR THE 2009-2010 FISCAL YEAR. 8132. Consider an ordinance adopting the FY 2009-2010 Forest Creek Golf Course Budget. (First Read ing)(Reguires Two Readings) ORDINANCE NO. AN ORDINANCE ADOPTING A BUDGET FOR THE FOREST CREEK GOLF COURSE FOR FISCAL YEAR 2009- 2010. Cheryl Delaney, Finance Director made'the staff presentation. She covered the current status of the fund as well as what expenditures are covered in the 2009-2010 budget. MOTION: Mayor Pro-tem Clifford moved to approve the ordinance.Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. 863. Consider an ordinance adopting the FY 2009-2010 Tree Replacement Fund Budget. First • Reading)(Requires Two Readings) ORDINANCE NO. AN ORDINANCE ADOPTING THE BUDGET FOR THE TREE FUND FOR THE 2009-2010 FISCAL YEAR. Cheryl Delaney, Finance Director made.the staff presentation. Emsud Horosovic also provided information to the Council regarding the use of.the funds in the 2009-2010 budget. MOTION: Councilmember Honeycutt moved to approve the ordinance. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. 8134. Consider an ordinance adopting the FY 2009-2010'Self-Funded Health Insurance Fund Budget. (First Read ing)(Reguires Two Readings) ORDINANCE NO. X91 City of Round Rock Regular City Council Meeting October 8, 2009 Page 4 of 9 AN ORDINANCE ADOPTING A BUDGET FOR THE SELF-FUNDED HEALTH INSURANCE FUND FOR THE 2009- 2010 FISCAL YEAR Cheryl Delaney, Finance Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember Moman • seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. 865. Consider an ordinance adopting the FY 2009-2010 Parks Improvement and Acquisition Account Budget. (First Read ing)(Reguires Two Readings) ORDINANCE NO. AN ORDINANCE ADOPTING A BUDGET FOR THE PARKS IMPROVEMENT AND ACQUISITION ACCOUNT FOR THE 2009-2010 FISCAL YEAR. • Cheryl Delaney, Finance Director made the staff presentation. Rick Atkins, Parks and Recreation Director also provided some input to the Council regarding what is included in the 2009-2010 budget and answered some questions posed by the Council regarding some of the older parks in the City and the department's plan for them. MOTION: Mayor Pro-tem Clifford moved to approve the ordinance. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. • RESOLUTIONS: 9A1 Consider a resolution authorizing the Mayor to execute an Agreement with Arsenal Brand Inc for marketing services and an accompanying Work Made for Hire Agreement. Nancy Yawn,Convention and Visitor's Bureau Director made the staff presentation. Two representatives from Arsenal Brand, Inc.were also present to tell the Council what the firm has worked on and accomplished in the last year. '92 City of Round Rock Regular City Council Meeting October 8, 2009 Page 5 of 9 MOTION: Councilmember Honeycutt moved to approve the resolution. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas • Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. 9131 Consider a resolution determining that"Competitive Sealed Proposal" is the delivery method which provides the best value for the City for the construction of the Intermodal Transit and Parking Facility. Tom Word,Chief of Public Works made the staff presentation and answered questions posed by the Council regarding the facility and this delivery method versus the other options the City may have for the construction of the facility. MOTION: Councilmember Honeycutt moved to approve the resolution. Mayor McGraw seconded the motion. • VOTE: Ayes: Councilmember Honeycutt Mayor McGraw Nays: Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Absent: Councilmember Whitfield ACTION:The motion failed with a vote of 2-4. 9C1 Consider a resolution supporting the establishment of the Williamson County Regional Recycling Coalition of Cities known as WILCO Recycles. Michael Thane, Director of Utilities made the staff presentation and provided the Council with some background on the Coalition. MOTION: Councilmember White moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt • Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. X93 City of Round Rock Regular City Council Meeting October 8, 2009 Page 6 of 9 9D1 Consider a resolution authorizing the Mayor to approve the Citv's Investment Policy& Strategy" dated October 8, 2009. Cheryl Delaney, Finance Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution.Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas Councilmember Whitfield ACTION:The motion carried unanimously. -9132 Consider a resolution expressing official intent to reimburse costs of acquiring vehicles and equipment. Cheryl Delaney, Finance Director made the staff presentation. MOTION: Mayor Pro-tem Clifford moved to approve the resolution.Councilmember Moman • seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas Councilmember Whitfield ACTION:The motion carried unanimously. 9133 Consider a resolution nominating candidates for the Williamson Central Appraisal District Board of Directors. Cheryl Delaney, Finance Director made the staff presentation and informed the Council that staff recommends nominating Robert Tagge and Deborah Hunt for another two year term to the Board of Directors. • MOTION: Councilmember Honeycutt moved to approve the resolution.Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas 94 City of Round Rock Regular City Council Meeting October 8, 2009 Page 7 of 9 Councilmember Whitfield ACTION:The motion carried unanimously. 9D4. Consider a resolution nominating candidates for the Travis Central Appraisal District Board of Directors. Cheryl Delaney, Finance Director made the staff presentation and informed the Council that • staff recommends nominating Joan Kunkel for another two year term to the Board of Directors. MOTION: Mayor Pro-Tem Clifford moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas Councilmember Whitfield ACTION:The motion carried unanimously. 9E1. Consider a resolution authorizing the Mayor to execute a Development Agreement with RR 620 at WS LTD regarding the Wyoming Springs Drive Widening Project. This item was withdrawn from the agenda at the request of staff. • 9E2. Consider a resolution authorizing the Mayor to execute a construction contract with RGM Constructors. L.P.for the Wyoming Spring's Drive Widening Proiect. Tom Word, Chief of Public Works made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Mayor Pro-Tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas Councilmember Whitfield ACTION:The motion carried unanimously. 9E3. Consider a resolution authorizing the Mayor to execute a Contract for Engineering • Services with CP&Y, Inc.for the FM3406 Roadway Improvement Proiect. Tom Word,Chief of Public Works made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Mayor Pro-Tem Clifford seconded the motion. 95 City of Round Rock Regular City Council Meeting October 8, 2009 Page 8 of 9 VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw • Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. 9E4 Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with Baker-Aicklen&Associates Inc.for the Southwest Downtown District Infrastructure Improvements Phase 1B Proiect. Tom Word,Chief of Public Works made the staff presentation. MOTION: Councilmember Moman moved to approve the resolution.Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw • Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. 9E5 Consider a resolution authorizing the Mayor to execute Quantity Adiustment/Change Order No.4 with BRH-Garver Construction LP for the Southwest Downtown District Infrastructure Improvements Phase 16 Project. Tom Word,Chief of Public Works made the staff presentation and answered questions posed to the Council regarding various items on the change order. MOTION: Councilmember Honeycutt moved to approve the resolution.Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman • Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. Mayor McGraw recognized Councilmember Salinas who requested Reconsideration of Item 9131 which failed with a vote of 2-4 earlier in the meeting. He wanted to make sure that there would be no unintended consequences of this item failing. --96 City of Round Rock Regular City Council Meeting October 8, 2009 Page 9 of 9 MOTION: Councilmember Salinas moved to reconsider Item 961. Mayor McGraw seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman • Mayor McGraw Nays: Councilmember White Mayor Pro-tem Clifford Absent: Councilmember Whitfield ACTION:The motion carried with a vote of 4-2. City Manager Jim Nuse provided the Council with information on what the consequences are of the resolution failing. If competitive sealed proposal is not used,then the City will have to go with the low bidder option which will mean that the City'has no negotiating ability with the low bidder. MOTION: Councilmember Salinas moved to approve item 961. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Mayor McGraw • Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST ADJOURNMENT There being no further business,the meeting adjourned at 8:39 p.m. Respectfully Submitted, Sara L.White, City Secretary 97 City of Round Rock Special Called and Regular City Council Meeting October 22, 2009 The Round Rock City Council met in Regular Session on Thursday, October 22, 2009, in the City Council Chamber, 221 E. Main Street. CALL WORK SESSION TO ORDER-5:30 P.M. Mayor McGraw called the meeting to order at 5:40 p.m. ROLL CALL Those members present were Mayor Alan McGraw, Mayor Pro-tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember George White, Councilmember Carlos Salinas, and Councilmember Kris Whitfield. Also present were City Manager Jim Nuse, Assistant City Manager/CFO David Kautz, and Assistant City Manager Cindy Demers. Councilmember John Moman was absent from this meeting. PRESENTATIONS: 3A. Consider a presentation and discussion regarding the Intermodal Transit and Parking Facility. Tom Word, Chief of Public Works Operations made a brief introduction regarding the project and then introduced Tommy Kosarek from BGK Architects. Mr. Kosarek reviewed the project location • and scope and then went into detail about the size and design of the parking garage and answered questions posed by the Council. ADJOURNMENT There being no further business,the work session adjourned at 6:40 p.m. CALL REGULAR SESSION TO ORDER-7:00 P.M. Mayor McGraw called the regular session to order at 7:05 p.m. ROLL CALL Those members present were Mayor Alan McGraw, Mayor Pro-tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember George White, Councilmember Carlos Salinas, and Councilmember Kris Whitfield.Also present were City Manager Jim Nuse,Assistant City Manager/CFO David Kautz, and Assistant City Manager Cindy Demers. Councilmember John Moman was absent from • this meeting. PLEDGE OF ALLEGIANCE: Mayor McGraw led the following Pledges of Allegiance: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION -98 City of Round Rock Special Called and Regular City Council Meeting October 22, 2009 Page 2 of 11 Carol Canuelle, 767 Bentwood Place, Round Rock spoke to the Council regarding a new civic organization being charted in Round Rock called the Heart of the Rock Civitan and invited the Council to attend their charting ceremony on October 30th,.2009 at Bella Notte on Main. r Rusty Boles, 20 Chisholm Trail, Round Rock spoke to the Council regarding the Downtown • Master Plan. He reported from the private sector that they like ,the end results of the plan, but has some concerns regarding getting there. PROCLAMATION: 5A. Consider proclaiming November 2009 as "Pancreatic Cancer Awareness Month" in Round Rock. Mayor McGraw read the following proclamation and presented it to Janie Mock: WHEREAS more than 42,000 people will be diagnosed with pancreatic cancer this year in the United States and more than 35,000 will die from the disease;and WHEREAS pancreatic cancer is the deadliest cancer and the,fourth leading cause of cancer death in the United States; and WHEREAS approximately 2,120 deaths will occur in the State of Texas; and WHEREAS there is no cure for pancreatic cancer and there have been no significant improvements in early detection,treatment methods, or survival rates in the last 30 years; and WHEREAS 76 percent of pancreatic cancer patients die within the first year of their diagnosis • and 95 percent of pancreatic cancer patients die within the first five years; and WHEREAS when symptoms of pancreatic cancer present themselves, it is usually too late for an optimistic prognosis; and WHEREAS incidence of pancreatic cancer is approximately 50 percent higher among African Americans than in other ethnic groups; and WHEREAS the good health and well-being of the residents of Round Rock are enhanced as a direct result of increased awareness about pancreatic cancer and research into early detection, causes, and effective treatments; and WHEREAS the Pancreatic Cancer Action Network is the first and only national patient advocacy organization that serves the pancreatic cancer community in Round Rock and nationwide by focusing efforts on public policy, research funding, patient services, and public education related to developing effective treatments and a cure for pancreatic cancer; NOW, THEREFORE I, ALAN McGRAW, Mayor of the City of Round Rock, Texas, do hereby proclaim the month of November 2009 as "Pancreatic Cancer Awareness,Month" in Round Rock,Texas, and urge our community to continue the commitment to finding a cure and show support to patients battling pancreatic cancer and. loved ones of those who have lost their lives to the disease. CONSENT AGENDA: All items listed with,an asterisk (*) are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless • requested by a Council member in which event the item will be removed from the consent agenda and considered in its normal sequence on the regular agenda. MOTION: Councilmember Salinas moved to approve the consent agenda. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt 99 City of Round Rock ', Special Called and Regular City Council Meeting October 22, 2009 Page 3 of 11 Councilmember White Councilmember Salinas Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Moman ACTION:The motion carried unanimously. APPROVAL OF MINUTES: *7A. Consider approval of the City Council minutes for the October 8, 2009 Special Called Meeting and Regular Meeting. This item was approved under the consent,'agenda. Mayor McGraw went out of the regular order of the agenda-With the unanimous consent of the Council and considered the following item: 11F1. Consider a resolution in support of a converkerit technology center being located in proximity to Texas A&M Health Science Center,Texas Stafe'University. and Austin Community College. Jim Nuse, City Manager made the presentation".fgrthis item and briefly went over the idea and purpose behind the convergent technology center.~;M r::=,John Avery also provided input on the project • and how the City has a unique opportunity to,possibly.change the world of medicine in the state. This facility would be an accelerator and not an:incubator with one company all ready to move to Round Rock for their stage 2 trials of a promising cancer-treatment. MOTION: Councilmember White'moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt ;Councilmember.White Co:pncilmember Salinas "Councilmember Whitfield Mayor Pro-tem Clifford ayor McGraw Nays:==:'`; q None Absent:-'r'.' Councilmember Moman ACTION:The motion carried unanimously. Mayor McGraw:f..Qsumed the agenda in its regular order. • PRE SENTATIONS: IO:IVS: 8AT -"-Consider presentation regarding the 2009 Local Legend Awards. `Jeer' .Y,Hodges, Chairman of the Historic Preservation Commission, presented the 2009 Local {,. Legend-Awards. He went over the criteria to receive the award. There are four recipients to the award :..., this year: Mr. Hodges gave a brief synopsis of each family and then presented them with their awards. The recipients of the 2009 Local Legends were the following: 100 of Round Rock al Called and Regular City Council Meeting r 22, 2009 11 Councilmember White Councilmember Salinas Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw ys: None • nt: Councilmember Moman ACTION: carried unanimously. APPROVAL *7A. Conside I of the City Council minutes for the October 8 2009 Special Called Meeting and Regular Meeti em was approved under the consent agenda. Mayor McGraw went` regular order of the agenda with the unanimous consent of the Council and considered the folio' 11F1. Consider a resolu ort of a convergent technology center being located in Proximity to Texas A&M Health Scienc xas State University, and Austin Community College. Jim Nuse, City Manager made the on for this item and briefly went over the idea and purpose behind the convergent technology c John Avery also provided input on the project and how the City has a unique opportunity to p nge the world of medicine in the state. This • facility would be an accelerator and not an incuba ne company all ready to move to Round Rock for their stage 2 trials of a promising cancer treat MOTION: Councilmember White moved to appro lution.Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Moman ACTION:The motion carried unanimously. Mayor McGraw resumed the agenda in its regular order. PRESENTATIONS: • 8A1. Consider presentation regarding the 2009 Local Legend Awards. Jerry Hodges, Chairman of the Historic Preservation Commission, presente Local Legend Awards. He went over the criteria to receive the award. There are four recipients rd this year. Mr. Hodges gave a brief synopsis of each family and then presented them with their ards. The recipients of the 2009 Local Legends were the following: 101 City of Round Rock Special Called and Regular City Council Meeting October 22,2009 Page 4 of 11 The Nelson Family,accepted by John Nelson ` The Avery Family, accepted by Charles Avery r. Earl Palmer e Marie "Posie" McClung Mr. \ n thanked the entire selection committee and presented a perpetual plaque to the Council which;\\ all Local Legend Award winners since 1990. 8131. Cons entation re ardin the Cit 's financial status. Cheryl Delaney, or made the staff presentation and covered the current sales tax numbers as well as the end ncial numbers for the 2008-2009 fiscal year. 8C1. Consider a pres RardinR the Downtown Master Plan Process. Will Hampton,Communica for made the presentation on this item and gave a brief update on the status on the plan. PUBLIC HEARINGS: 9A1. Consider Public testimonv re a Cit 's participation in the Texas Enterprise Zone program and nominating Dresser Inc. as a guali rise ro'ect. David Kautz,Assistant City Manager/CFO m aff presentation. He covered some history and statistics regarding the company and then went o as Enterprise Zone program and how it works. Charlie Ayres also proved some information regar er Wayne which is the company that staff is asking the Council to nominate for the state program. Mayor McGraw opened the public hearing. There being no testimony,the public hearing was closed. ORDINANCES: 10A1. Consider an ordinance establishing the City's participati xas Enter rise Zone Program and nominating Dresser Inc. as a qualified enterprise project. First. David Kautz made the staff presentation for this item during the public' ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROUND ROCK,TEXAS NG THE • CITY'S PARTICIPATION IN THE TEXAS ENTERPRISE ZONE PROGRAM PURSUANT '\ TEXAS ENTERPRISE ZONE ACT, CHAPTER 2302, TEXAS GOVERNMENT CODE; DESCRIBING A', OF CERTAIN LOCAL INCENTIVES; DESIGNATING A LIAISON; NOMINATING DRESSER, INC. AS\� D ENTERPRISE PROJECT THROUGH NOTICE TO THE TEXAS ECONOMIC DEVELOPMENT PROVIDING AN EFFECTIVE DATE. �.. MOTION: Councilmember White moved to approve the ordinance.Councilmember Whi\ seconded the motion. =102 City of Round Rock Special Called and Regular City Council Meeting October 22, 2009 Page 4 of.11 ❖ The Nelson Family, accepted by John Nelson ❖ The Avery Family, accepted by Charles Avery ❖ Mr:Earl Palmer ❖ Rose Marie "Posie" McClung Mr. Hodges then thanked the entire selection committee and presented a perpetual plaque to • the Council which contains all Local Legend Award winners since 1990. 861. Consider a presentation regarding the City's financial status. Cheryl Delaney, Finance Director made the staff presentation and covered the current sales tax numbers as well as the end of year financial numbers for the 2008-2009 fiscal year. 8C1. Consider a presentation regarding the Downtowrr.Master Plan Process. Will Hampton, Communications Director,made the presentation on this item and gave a brief update on the status on the plan. PUBLIC HEARINGS: 9A1. Consider public testimony regarding the City's participation in the Texas Enterprise Zone program and nominating Dresser, Inc. as a qualified enterprise proiect. David Kautz,Assistant City Manager/CFO,made the staff presentation. He covered some history • and statistics regarding the company and then went over the Texas Enterprise Zone program and how it works. Charlie Ayres also proved some in regarding Dresser Wayne which is the company that staff is asking the Council to nominateforthe state program. Mayor McGraw opened the public hearing. There being no testimony,.the public hearing was closed. ORDINANCES: 10A1. Consider-awordinance establishing the City's participation in the Texas Enterprise Zone Program and nominatir k Dresser. Inc.as a qualified enterprise proiect. (First Reading) David Ka:utrmade the staff presentation.for this item during the public hearing. ORDINANCE NO. AN:0RONANCE OF THE CITY COUNCIL OF THE CITY OF ROUND ROCK,TEXAS ESTABLISHING THE CITY'S :PAkt]CIPATION IN THE TEXAS ENTERPRISE ZONE PROGRAM PURSUANT TO THE TEXAS • ENTERPR.ISC�14ONE ACT, CHAPTER 2302, TEXAS GOVERNMENT CODE; DESCRIBING AVAILABILITY OF CERTAIW1,0CAL INCENTIVES; DESIGNATING A LIAISON; NOMINATING DRESSER, INC. AS A QUALIFIED ENT ERPAIS:E PROJECT THROUGH NOTICE TO THE TEXAS ECONOMIC DEVELOPMENT BANK; AND P,; VI 'ING AN EFFECTIVE DATE. -, MOTION: Councilmember White moved to approve the ordinance.Councilmember Whitfield .'s.eonded the motion. ;q 103 City of Round Rock Special Called and Regular City Council Meeting October 22, 2009 Page 5 of 11 VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Whitfield Mayor Pro-tem Clifford • Mayor McGraw Nays: None Absent: Councilmember Moman ACTION:The motion carried unanimously. MOTION: Mayor Pro-tem Clifford moved to dispense with the second reading of the ordinance with the unanimous consent of the Council and adopt the ordinance. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Moman ACTION:The motion carried unanimously. 1061. Consider an ordinance adopting the Community Development Block Grant budget for • fiscal year 2009-2010. First Readin Re uires Two Readings) Jim Stendebach, Planning and Community Development Director made the staff presentation. He briefly went over what items are covered in the budget for the 2009-2010 fiscal year. ORDINANCE NO. AN ORDINANCE ADOPTING A BUDGET FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR THE 2009-2010 FISCAL YEAR. MOTION: Councilmember Honeycutt moved to approve the ordinance. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Moman ACTION:The motion carried unanimously. *10C1. Consider an ordinance adopting the FY 2009-2010 Forest Creek Golf Course Fund Budget. (Second Reading) This item was considered under the consent agenda. ORDINANCE NO. AN ORDINANCE ADOPTING A BUDGET FOR THE FOREST CREEK GOLF COURSE FOR FISCAL YEAR 2009- City of Round Rock Special Called and Regular City Council Meeting October 22, 2009 Page 6 of 11 2010. *10C2. Consider an ordinance adopting the FY 2009-2010 Tree Replacement Fund Budget. (Second Reading) This item was considered under the consent agenda. ORDINANCE NO. . AN ORDINANCE ADOPTING THE BUDGET FOR THE TREE FUND FOR THE 2009-2010 FISCAL YEAR. *10C3. Consider an ordinance adopting the FY 2009-2010 Self-Funded Health Insurance Fund Budget. (Second Reading) This item was considered under the consent agenda. ORDINANCE NO. AN ORDINANCE ADOPTING A BUDGET FOR THE SELF-FUNDED HEALTH INSURANCE FUND FOR THE 2009-2010 FISCAL YEAR. *10C4. Consider an ordinance adopting the FY 2009-2010 Parks Improvement and Acquisition Account Budget. (Second Reading) This item was considered under the consent agenda. ORDINANCE NO. AN ORDINANCE ADOPTING A BUDGET FOR THE PARKS IMPROVEMENT AND ACQUISITION ACCOUNT FOR THE 2009-2010 FISCAL YEAR 1005. Consider an ordinance adopting amendment No. 2 to the FY 2008-2009 Operating Budget. (First Reading)(Reg uires Two Readings) • Cheryl Delaney made the staff presentation and presented the details of the revision to the FY2008-2009 budget. ORDINANCE NO. AN ORDINANCE ADOPTING AMENDMENT NO. 2 TO THE OPERATING BUDGET OF THE CITY OF ROUND ROCK,TEXAS FOR FISCAL YEAR 2008-2009. MOTION: Councilmember Honeycutt moved to approve the ordinance. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Moman 0 ACTION:The motion carried unanimously. 10D1. Consider an ordinance amending Chapter 9. Code of Ordinances, by adding section 9.408 regarding prohibiting right turns on red at the intersection of Via Sonoma Trail and Gattis School Road. (Second Reading) 105 City of Round Rock Special Called and Regular City Council Meeting October 22, 2009 Page 7 of 11 Tom Word made the staff presentation. He informed the Council that the school zone times for this area if from 7:00 am to 8:45am and then again from 2:30 pm to 4:30 pm. ORDINANCE NO. • AN ORDINANCE AMENDING CHAPTER 9, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, BY ADDING SECTION 9.408, REGARDING PROHIBITING RIGHT TURNS- ON RED AT THE INTERSECTION OF VIA SONOMA TRAIL AND GATTIS SCHOOL ROAD AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilmember Honeycutt moved to approve the ordinance as amended with the restriction only during school zone times.Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Moman ACTION:The motion carried unanimously. RESOLUTIONS: • 11A1 Consider a resolution authorizing the Mayor to execute Supplemental Contract No. 2 with Klotz Associates Inc for the Wyoming Springs Drive Widening Proiect. Tom Word, Chief of Public Works made the staff presentation. MOTION: Mayor Pro-tem Clifford moved to approve the resolution. Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Moman ACTION:The motion carried unanimously. 1161 Consider a resolution authorizing the Mayor to execute an Addendum to the Master Program License Agreement#980301 with High Line Corporation. Teresa Bledsoe, Human Resources Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas -106 City of Round Rock Special Called and Regular City Council Meeting October 22,2009 Page 8 of 11 Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Moman ACTION:The motion carried unanimously. • *11C1. Consider a resolution authorizinO the Mayor to execute a Grant Award to accept funds of$13,336.00 from the Department of Justice Programs under the.FY09 Local Allocation Edward Byrne Memorial Justice Assistance Grant Program. This.item was approved under the consent agenda. *11D1. Consider a resolution authorizing a property tax refund to Ahmadiavva Movement in Islam. Inc.for 2007 taxes in the amount of$516:72. This item was approved under the consent agenda. *11D2. Consider a resolution authorizing a property tax refund to Lowe's Home Centers. Inc.for 2007 taxes in the amount of$7.418.13. This item was approved under the consent agenda. 11D3. Consider a resolution executing the Economic Development Program Administration Funding Agreement with the Round Rock Chamber of Commerce. Cheryl Delaney, Finance Director made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas Councilmember Moman ACTION:The motion carried unanimously. 11E1. Consider a resolution approving the proposed BCRUA Administrative Operating Budget for the Fiscal Year 2009-2010, subiect to the approval of the Participating Cities. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Salinas Councilmember Moman ACTION:The motion carried unanimously. 107 City of Round Rock Special Called and Regular City Council Meeting October 22, 2009 Page 9 of 11 11E2. Consider a resolution authorizing the Mayor to execute a Memorandum of Agreement with Cedar Park and Leander regarding Ancillary Consulting Services with Environmental & Planning • Associates, Inc.for the BCRUA. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Moman ACTION:The motion carried unanimously. 11E3. Consider a resolution authorizing the Mayor to execute a Construction Contract with Excel Construction. LLC for the Water Treatment Plant General Rehabilitation Project. • Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Moman ACTION:The motion carried unanimously. 11E4. Consider a resolution authorizing the Mayor to execute a Wastewater Service Agreement with Brushy Creek Municipal Utility District. Michael Thane, Utilities Director introduced the item and then turned the presentation over to Steve Sheets who discussed the details of the agreement. MOTION: Councilmember Honeycutt moved to approve the resolution. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Whitfield Mayor Pro-tem Clifford 1'08 City of Round Rock Special Called and Regular City Council Meeting October 22, 2009 Page 10 of 11 Mayor McGraw Nays: None Absent: Councilmember Moman ACTION:The motion carried unanimously. 11E5. Consider a resolution authorizing the Mayor to execute a Wastewater Service • Agreement with Fern Bluff Municipal Utility District. Steve Sheets, City Attorney made the staff presentation with the previous item. MOTION: Mayor Pro-tem Clifford moved:to approve the resolution.Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: Councilmember Moman ACTION:The motion carried unanimously. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY"INTEREST EXECUTIVE SESSION: 13A. Consider Executive Session as authorized by§551.072. Government Code, related to the purchase of real property from Williamson-Burnet County Opportunities. Inc.for two tracts of land needed for the Intermodal Transit and Parking Facility Proiect. The City Council recessed into Executive'Session. Mayor McGraw called the Executive Session to order at 9:30 p.m.and adjourned it at 9:50 p.m. 11A2. Consider a resolution authorizing the Mayor to execute a Real Estate Contract with Williamson Burnet County Opportunities. Inc.for the purchase of two tracts of land needed for the Intermodal Transit and Parking Facility Proiect. MOTION: Councilmember Honeycutt moved to approve the resolution.Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt • Councilmember White Councilmember Whitfield Mayor McGraw Nays: Councilmember Salinas Mayor Pro-tem Clifford Absent: Councilmembee Moman ACTION:The motion carried. ADJOURNMENT 109 City of Round Rock Special Called and Regular City Council Meeting October 22, 2009 Page 11 of 11 There being no further business,the meeting adjourned at 9:57 p.m. Respectfully Submitted, &&XL. 0 W--o Sara L.White, City Secretary City of Round Rock Special Called and Regular City Council,Meeting November 12,2009 The Round Rock City Council met in Regular Session on Thursday, November 12, 2009, in the City Council Chamber, 221 E. Main Street. CALL WORK SESSION TO ORDER-6:00 P.M. Mayor McGraw called the work session to order at 6:05p.m. ROLL CALL Those members present were Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember George White,Councilmember Carlos Salinas, Councilmember John Moman, and Councilmember Kris Whitfield.Also present were Jim Nuse,City Manager, David Kautz,Assistant City Manager/CFO, Cindy Demers,Assistant City Manager and Steve Sheets, City Attorney. No one was absent from this meeting. PRESENTATIONS: 3A. Consider a presentation and discussion regarding the selection of engineering and architectural firms,construction contractors and vendors. Tom Word, Chief of Public Works Operations made the staff presentation. EXECUTIVE SESSION: 4A. Possible executive session as authorized by§ 551.071 of the Government Code regarding consultation with the City Attorney regarding statutory and case law with respect to the selection of engineering and architectural firms,construction contractors and vendors. The Council recessed into Executive Session. Mayor McGraw called the session to order at 6:08 p.m. and adjourned it at 6:37 p.m. 3A. Consider a presentation and discussion regarding the selection of engineering and architectural firms, construction contractors and vendors. ADJOURNMENT There being no further business,the work session adjourned at 7:04pm. CALL REGULAR SESSION TO ORDER-7:00 P.M. Mayor McGraw called the regular meeting to order at 7:05-p.m. ROLL CALL Those members present were Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt,Councilmember George White,Councilmember Carlos Salinas, Councilmember John Moman, and Councilmember Kris Whitfield.Also present were Jim Nuse,City City of Round Rock Special Called and Regular City Council Meeting November 12,2009 Page 2 of 13 Manager, David Kautz,Assistant City Manager/CFO,Cindy Demers,Assistant City Manager and Steve Sheets, City Attorney. No one was absent from this meeting. PLEDGE OF ALLEGIANCE: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION Reynaldo Cantu, l Chisholm Trail, Round Rock spoke to the Council regarding local preference in vendor selection. Shannon Black, 104 Northwest Drive owner of Sunrise Montessori,spoke to the Council in opposition of Goodwill leasing the old HEB building. Sarah Kelly, 104 Northwest Drive, Round Rock spoke to the Council in opposition of Goodwill leasing the old HEB building. PROCLAMATION: SA. Consider a proclamation recognizing the newly chartered Heart of the Rock Civitan Club. Mayor McGraw read the following proclamation and presented it to a representative from the Heart of the Rock Civitan Club: WHEREAS,the City of Round Rock is pleased to welcome the first Heart of the Rock Civitan Club, sponsored by the Houston-Clear Lake Civitan Club,which was chartered October 30,2009; and WHEREAS,the Civitan Club's mission is to provide fellowship,community knowledge, personal development,and networking opportunities to its members and serve the community with an emphasis on helping people with developmental disabilities; and WHEREAS,the vision of the club is to provide hands-on community service in Round Rock and Williamson County,and provide an avenue for area businesses to encourage employee volunteerism, and to extend their corporate community involvement to all; and WHEREAS,the Heart of the Rock Civitan Club,with more than 36 chartered members today,will be at the forefront in supporting individuals with developmental disabilities in our community; and NOW THEREFORE, I,ALAN McGRAW, Mayor of the City of Round Rock,Texas, hereby commend members of the Heart of the Rock Civitan for taking on this important challenge and we extend best wishes for a successful club. CONSENT AGENDA: All items listed with an asterisk(*) are considered to be routine by the City Council and will be enacted by one motion.There will be no separate discussion of these items unless • requested by a Council member in which event the item will be removed from the consent agenda and considered in its normal sequence on the regular agenda. MOTION: Mayor Pro-tem Clifford moved to approve the consent agenda. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas ==11=2 City of Round Rock Special Called and Regular City Council Meeting November 12, 2009 Page 3 of 13 Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. APPROVAL OF MINUTES: *7A Consider approval of the City Council minutes for the October 22,2009 Special Called Work Session and Regular Meeting. This item was approved under the consent agenda. PRESENTATIONS: 8A1 Consider a presentation regarding the Transportation Capital Improvement Program (TCIP)quarterly update. Tom Word, Chief of Public Works Operations made the staff presentation. Mayor McGraw went out of order of the agenda with the unanimous consent of the City Council and considered the following item: 10131 Consider a resolution authorizing the Mayor to execute a Loan Agreement with the Old Settlers Association regarding the antique pumper fire truck. i Dale Ricklefs, Library Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution.Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. Mayor McGraw continued with the regular order of the agenda. ORDINANCES: *9A1 Consider an ordinance adopting the Community Development Block Grant budget for fiscal year 2009-2010. (Second Reading) This ordinance was approved under the consent agenda. ORDINANCE NO. AN ORDINANCE ADOPTING A BUDGET FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR THE 2009-2010 FISCAL YEAR. 1:1.3 City of Round Rock Special Called and Regular City Council Meeting November 12,2009 Page 4 of 13 961. Consider an ordinance amending the temporary 35-mph construction zone on Old Settlers Boulevard from Bluffs Landing Way to Brenda Lane. (First Reading)(Requires Two Readings) Tom Word, Chief of Public Works Operations made the staff presentation. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9,SECTION 9.504, CODE OF ORDINANCES(1995 EDITION), CITY OF ROUND ROCK, TEXAS, AMENDING THE TEMPORARY CONSTRUCTION SPEED ZONE FOR A PORTION OF OLD SETTLERS BOULEVARD;. PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Mayor Pro-tem Clifford moved to approve the ordinance.Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. *9C1. Consider an ordinance adopting Amendment No. 2 to the FY 2008-2009 Operating Budget. (Second Reading) This item was approved under the consent agenda. 9C2. Consider an ordinance adopting the Second Supplemental Ordinance to the Master Ordinance Establishing the City of Round Rock,Texas Utility System Revenue Financing Program. (First Reading) Cheryl Delaney, Finance Director made the staff presentation and then introduced Gary Kimball, Financial Advisor who went over the details of the bond sale. ORDINANCE NO. SECOND AMENDMENT ORIDNANCE TO THE MASTER ORDINANCE ESTABLISHING THE CITY OF ROUND ROCK,TEXAS UTILITY SYSTEM REVENUE FINANCING PROGRAM. MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 1;1=4 City of Round Rock Special Called and Regular City Council Meeting November 12,2009 Page 5 of 13 RESOLUTIONS: 10A1 Consider a resolution authorizink the Mayor to execute Supplemental Contract No. 2 with Huggins/Seiler&Associates L P for the North Mays Extension/Arterial"M"from Jeffrey Way to • Old Settlers Boulevard Proiect. Tom Word,Chief of Public Works made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10C1 Consider a resolution authorizing the Mayor to execute an Interlocal Agreement with Public Employee Benefits Alliance PEBA . David Kautz,Assistant City Manager/CFO made the staff presentation. MOTION: Mayor Pro-tem Clifford moved to approve the resolution.Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10131 Consider a resolution authorizing the Mayor to execute a Community Development Block Grant Agreement with the YMCA. Liz Alvarado, CDBG Assistant made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution.Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas City of Round Rock Special Called and Regular City Council Meeting November 12, 2009 Page 6 of 13 Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10E1. Consider a resolution authorizing the Mayor to execute a Grant Notification Form from the Homeland Security Grant Program accepting funds of$115.822.00 for Phase 1 of the regional sheltering system and transport trailer. Brad Bradford, Emergency Management Coordinator made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution.Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw • Nays: None Absent: None ACTION:The motion carried unanimously. 10E2. Consider a resolution authorizing the Mayor to execute a Grant Notification Form from the Homeland Security Grant Program accepting funds of$202,455.00 for Phase 2 of the regional sheltering system and transport trailer. Brad Bradford, Emergency Management Coordinator made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution.Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10F1. Consider a resolution approving the Operating Budget for the Round Rock Transportation System Development Corporation for FY 2009-2010. Cheryl Delaney, Finance Director made the staff presentation. 116 City of Round Rock Special Called and Regular City Council Meeting November 12, 2009 Page 7 of 13 MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10F2. Consider a resolution casting a vote for the Travis Central Appraisal District Board of Directors. Cheryl Delaney, Finance Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution.Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas • Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10F3. Consider a resolution casting votes for the Williamson Central Appraisal District Board of Directors. Cheryl Delaney, Finance Director made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Mayor Pro-tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 1061. Consider a resolution authorizing the Mayor to execute a construction contract with SKE Construction, LLC for the Greenslopes A/C Water Line Replacement Proiect. 117 City of Round Rock Special Called and Regular City Council Meeting November 12, 2009 Page 8 of 13 Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution.Councilmember Salinas seconded the motion. • VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10G2 Consider a resolution approving the revised Brushy Creek Regional Utility Authority (BCRUA)Administrative Operating Budget for fiscal year 2009-2010. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution.Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10G3 Consider a resolution authorizing the Mayor to execute Amendment No. 1 to the Interlocal Agreement with Cedar Park and Leander regarding Due Diligence Services for the Deep Water Intake Site for the Regional Water System Proiect. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution.Councilmember Whitfield seconded the motion. • VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. :1118 City of Round Rock Special Called and Regular City Council Meeting November 12, 2009 Page 9 of 13 10G4 Consider a resolution authorizing the Brushy Creek Regional Utility Authority to execute an Agreement with Jacobs Engineering Group, Inc.for Construction Phase Services for Phase 1A of the Regional Water Supply Project. • Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10G5 Consider a resolution authorizing the Brushy Creek Regional Utility Authority to execute an Agreement with Dial Development Services Ltd.for Construction Inspection/Observation Services Contract 1 Phase 1 for the Raw Water Pipeline Project. r Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution.Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10G6 Consider a resolution authorizing the Brushy Creek Regional Utility Authority to execute an engagement letter with Brockway Gersbach, Franklin, & Niemeier, P.C.for the BCRUA annual audit. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution.Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt 1,1=9 City of Round Rock Special Called and Regular City Council Meeting November 12, 2009 Page 10 of 13 Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST EXECUTIVE SESSION: 12A. Executive Session as authorized by§551.072, Government Code, related to the purchase of certain property interests for the proposed Chisholm Trail Improvement Project from Diana Hall,et al. Parcel 20 12B. Executive Session as authorized by§551.072,Government Code, related to the purchase of certain property interests for the proposed Chisholm Trail Improvement Proiect from Ricardo Zuniga. Parcel 15 12C. Executive Session as authorized by§551.072,Government Code, related to the purchase • of certain property interests for the proposed Chisholm Trail Improvement Project from David William Duffey and Kaori Mori Duffey. (Parcel 8E) 12D. Executive Session as authorized by§551.072,Government Code, related to the purchase of certain property interests for the Intermodal Transit and Parking Facility Project from Dain Jay Johnson. (307 W. Main) The Council recessed into Executive Session. Mayor McGraw called the session to order at 8:30 p.m. and adjourned it at 9:00 p.m. ORDINANCES: 9D1. Consider an ordinance determining the necessity and authorizing the condemnation of certain property interests for the proposed Chisholm Trail Improvement Project from Diana Hall, et al. (Parcel 20) (First Reading) • Steve Sheets, City Attorney made the staff presentation in executive session. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL FOR THE CITY OF ROUND ROCK, DETERMINING A PUBLIC NEED AND NECESSITY FOR THE ACQUISITION OF A FEE SIMPLE INTEREST IN AND TO APPROXIMATELY 0.1560 ACRES; GIVING NOTICE OF OFFICIAL DETERMINATION TO ACQUIRE SAID PROPERTY TO CONSTRUCT AND MAINTAIN IMPROVEMENTS FOR THE CITY OF ROUND ROCK CHISHOLM TRAIL IMPROVEMENT PROJECT, AND ASSOCIATED PUBLIC USE AND PURPOSES; ESTABLISHING PROCEDURES FOR THE ACQUISITION OF City of Round Rock Special Called and Regular City Council Meeting November 12, 2009 Page 11 of 13 SAID PROPERTY; AUTHORIZING THE CITY ATTORNEY TO FILE PROCEEDINGS IN EMINENT DOMAIN TO ACQUIRE THE NEEDED PROPERTY;AND PROVIDING AN EFFECTIVE DATE. MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember Whitfield seconded the motion. • VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. MOTION: Mayor Pro-Tem Clifford moved to dispense with the second reading of the ordinance with the unanimous consent of the Council and adopt the ordinance.Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman • Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 9D2 Consider an ordinance determining the necessity a'nd authorizing the condemnation of certain property interests for the proposed Chisholm Trail Improvement Project from Ricardo Zuniga. (Parcel 151 (First Reading) Steve Sheets,City Attorney made the staff presentation in executive session. ORDINANCE'NO. AN ORDINANCE OF THE CITY COUNCIL FOR THE CITY OF ROUND'ROCK, DETERMINING A PUBLIC NEED AND NECESSITY FOR THE ACQUISITION OF A FEE SIMPLE INTEREST IN AND TO APPROXIMATELY 0.0292 ACRES; GIVING NOTICE OF OFFICIAL DETERMINATION TO ACQUIRE SAID PROPERTY TO CONSTRUCT AND MAINTAIN IMPROVEMENTS FOR THE CITY OF ROUND ROCK CHISHOLM TRAIL IMPROVEMENT PROJECT, AND ASSOCIATED PUBLIC USE AND PURPOSES; ESTABLISHING PROCEDURES FOR THE ACQUISITION OF SAID PROPERTY; AUTHORIZING THE CITY ATTORNEY TO FILE PROCEEDINGS IN EMINENT DOMAIN TO ACQUIRE THE NEEDED PROPERTY;AND PROVIDING AN EFFECTIVE,DATE. MOTION: Councilmember Honeycutt moved to approve the ordinance. Mayor Pro-Tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas City of Round Rock Special Called and Regular City Council Meeting November 12, 2009 Page 12 of 13 Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays:, None • Absent: None ACTION:The motion carried unanimously. MOTION: Mayor Pro-Tem Clifford moved to dispense with the second reading of the ordinance with the unanimous consent of the Council and adopt the ordinance.Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: Councilmember Salinas Absent: None ACTION:The motion did not carry. The vote to dispense with the second reading must be unanimous. Second reading will be held on November 24, 2009. 9D3. Consider an ordinance determining the necessity and authorizing the condemnation of rcertain property interests for the proposed Chisholm Trail Improvement Project from David William Duffey and Kaori Mori Duffey. (Parcel BE) (First Reading) Steve Sheets, City Attorney made the staff presentation in executive session. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL FOR THE CITY OF ROUND ROCK, DETERMINING A PUBLIC NEED AND NECESSITY FOR THE ACQUISITION OF A PUBLIC UTILITY EASEMENT INTEREST IN AND ACROSS APPROXIMATELY 0.0279 ACRES; GIVING NOTICE OF OFFICIAL DETERMINATION TO ACQUIRE SAID PROPERTY TO CONSTRUCT AND MAINTAIN IMPROVEMENTS FOR THE CITY OF ROUND ROCK CHISHOLM TRAIL IMPROVEMENT PROJECT, AND ASSOCIATED PUBLIC USE AND PURPOSES; ESTABLISHING PROCEDURES FOR THE ACQUISITION OF SAID PROPERTY; AUTHORIZING THE CITY ATTORNEY TO FILE PROCEEDINGS IN EMINENT DOMAIN TO ACQUIRE THE NEEDED PROPERTY; AND PROVIDING AN EFFECTIVE DATE. MOTION: Councilmember Honeycutt moved to approve the ordinance.Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 122 City of Round Rock Special Called and Regular City Council Meeting November 12, 2009 Page 13 of 13 The Council did not dispense with the second reading; it will be held on November 24, 2009. 9D4 Consider an ordinance determining the necessity and authorizinp.the condemnation of certain property interests for the Intermodal Transit and Parking Facility Proiect from Dain Jay Johnson. (307 W Main) (First Reading) • Steve Sheets,City Attorney made the staff presentation in executive session. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL FOR THE CITY OF ROUND ROCK, DETERMINING A PUBLIC NEED AND NECESSITY FOR THE ACQUISITION OF A FEE SIMPLE INTEREST IN AND TO APPROXIMATELY 0.287 ACRES; GIVING NOTICE OF OFFICIAL DETERMINATION TO ACQUIRE SAID PROPERTY TO CONSTRUCT AND MAINTAIN IMPROVEMENTS FOR THE CITY OF' ROUND ROCK INTERMODAL TRANSIT AND PARKING FACILITY PROJECT, AND ASSOCIATED PUBLIC USE AND PURPOSES; ESTABLISHING PROCEDURES FOR THE ACQUISITION OF SAID PROPERTY; AUTHORIZING THE CITY ATTORNEY TO FILE PROCEEDINGS IN EMINENT DOMAIN TO ACQUIRE THE NEEDED PROPERTY;AND PROVIDING AN EFFECTIVE DATE. MOTION: Councilmember Honeycutt moved to approve the ordinance. Mayor McGraw seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Whitfield • Mayor McGraw Nays: Councilmember Salinas Councilmember Moman Mayor Pro-tem Clifford Absent: None ACTION:The motion carried with 4 ayes and 3 nays. The Council did not dispense with the second reading; it will be held on November 24, 2009. ADJOURNMENT There being no further business,the meeting adjourned at 9:11p.m. Respectfully Submitted, &VA/C—- �k� Sara L.White,City Secretary 1:23 City of Round Rock Special Called City Council Meeting November, 24 2009 The Round Rock City Council met in a Special Called Session on Tuesday, November 24, 2009, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER-4:00 P.M. • Mayor Pro-Tem Clifford called the session to order at 4:08 p.m. ROLL CALL: Those members present were Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember George White, Councilmember Carlos Salinas and Councilmember Kris Whitfield. Also present was City Manager Jim Nuse Mayor Alan McGraw and Councilmember John Moman arrived late to the meeting at 4:20 p.m. EXECUTIVE SESSION: 3A Consider an Executive Session as authorized by§551.074,Government Code,to deliberate the evaluation of the City Manager. The City Council recessed into Executive Session. Mayor Pro-Tem Clifford called the Executive Session to order at 4:15 p.m. and adjourned it at 6:21 p.m. ADJOURNMENT is There being no further business,the meeting adjourned at 6:21 p.m. Respectfully Submitted, Sara L.White,City Secretary • T-24 City of Round Rock Regular City Council Meeting November 24,2009 The Round Rock City Council met in Regular Session on Tuesday, November 24, 2009, in the City Council Chamber,221 E. Main Street. CALL SESSION TO ORDER-7:00 P.M. Mayor McGraw called the meeting to order at 7:03 p.m. ROLL CALL • Those members present were Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt,Councilmember George White,Councilmember Carlos Salinas, Councilmember John Moman,and Councilmember Kris Whitfield. Also present were City Manager Jim Nuse,Assistant City Manager/CFO David Kautz,Assistant City Manager Cindy Demers,and City Attorney Steve Sheets. PLEDGE OF ALLEGIANCE: Mayor McGraw led the following Pledges of Allegiance: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION Mike Howell, 2700 N.A.W.Grimes, Round Rock,Texas spoke to the Council with complaints • against the police department and the municipal prosecutor. PROCLAMATION: 5A Consider a proclamation recognizing Al Kosik Chair�of the Planning and Zoning Commission for his service to the citizens of Round Rock as an exemplary role model for an appointed official. Mayor McGraw read the following proclamation and presented it to Al Kosik: WHEREAS,Al Kosik, current Chair of the Round Rock Planning and Zoning Commission, has served the Commission for an unprecedented 25 years; and WHEREAS, during Mr. Kosik's tenure on the Commission, Round Rock has experienced tremendous growth,transitioning from a booming suburban community to an established mid-sized city; and WHEREAS, Mr. Kosik has overseen major updates to the City's subdivision and zoning codes and several complex Planned Unit Development zonings that have resulted in significant economic diversification for Round Rock; and WHEREAS, Mr. Kosik demonstrates the.most admirable characteristics of a leader: being open • and approachable to the public and City staff, ensuring all members of the Commission have the opportunity to express their opinions,and skillfully taking public comments into consideration when expressing the view of the Commission as a whole; and WHEREAS, Mr. Kosik,on July 17, 2009,was recognized by the Central Texas Section of the American Planning Association as the "Appointed Official of the Year"for these qualities and attributes; NOW THEREFORE, I,ALAN McGRAW, Mayor of the City of Round Rock,Texas, do hereby recognize Planning and Zoning Commission Chairman Al Kosik for his service,to the citizens of Round Rock as an exemplary role model for all appointed officials in public service. PROCLAIMED this 24th day of November 2009. 1.25 City of Round Rock Regular City Council Meeting November 24, 2009 Page 2 of 6 PRESENTATIONS: 6A1. Consider a presentation regarding the City's financial status. Cheryl Delaney, Finance Director made the staff presentation. • 6131 Consider a presentation regarding Strategic Plan Implementation. Cindy Demers,Assistant City Manager made the staff presentation. 6C1 Consider a presentation regarding the final payment to the Texas Department of Transportation for the Advance Funding Agreement for the IH-35 Area Improvements-Chandler Road to Westinghouse Road Project. Tom Word,Chief of Public Works made the staff presentation. ORDINANCES: 7A1 Consider an ordinance amending the temporary 35-mph construction zone on Old Settlers Boulevard from Bluffs Landing Way to Brenda Lane. (Second Reading) ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9,SECTION 9.504, CODE OF ORDINANCES(1995 EDITION), CITY OF ROUND ROCK, TEXAS, AMENDING THE TEMPORARY CONSTRUCTION SPEED ZONE FOR A PORTION OF • OLD SETTLERS BOULEVARD; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Mayor Pro-tem Clifford moved to approve the ordinance. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 7131 Consider an ordinance changing the time of the December 17,2009 City Council Meeting from 7:OOpm to 5:30pm. (First Reading) ORDINANCE NO. • AN ORDINANCE CHANGING THE TIME OF THE SECOND REGULAR DECEMBER MEETING OF THE ROUND ROCK CITY COUNCIL FOR THE MONTH OF DECEMBER, 2009; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Mayor Pro-tem Clifford moved to approve the ordinance.Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas 11`-2-6 City of Round Rock Regular City Council Meeting November 24, 2009 Page 3 of 6 Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. • MOTION: Mayor Pro-tem Clifford moved to dispense with the second reading of the ordinance and adopt the ordinance. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 7C1 Consider an ordinance determining the necessity and authorizing the condemnation of certain property interests for the proposed Chisholm Trail Improvement Project from Ricardo Zuniga. (Parcel 15) (Second Reading) ORDINANCE NO. t AN ORDINANCE OF THE CITY COUNCIL FOR THE CITY OF ROUND ROCK, DETERMINING A PUBLIC NEED AND NECESSITY FOR THE ACQUISITION OF A FEE SIMPLE INTEREST IN AND TO APPROXIMATELY 0.0292 ACRES; GIVING NOTICE OF OFFICIAL DETERMINATION TO ACQUIRE SAID PROPERTY TO CONSTRUCT AND MAINTAIN IMPROVEMENTS FOR THE CITY OF ROUND ROCK CHISHOLM TRAIL IMPROVEMENT PROJECT, AND ASSOCIATED PUBLIC USE AND PURPOSES; ESTABLISHING PROCEDURES FOR THE ACQUISITION OF SAID PROPERTY; AUTHORIZING THE CITY ATTORNEY TO FILE PROCEEDINGS IN EMINENT DOMAIN TO ACQUIRE THE NEEDED PROPERTY;AND PROVIDING AN EFFECTIVE,DATE. MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw • Nays: None Absent: None ACTION:The motion carried unanimously. 7C2 Consider an ordinance determining the necessity and authorizing the condemnation of certain property interests for the proposed Chisholm Trail Improvement Project from David William Duffey and Kaori Mori Duffey. (Parcel 8E) (Second Reading) City of Round Rock Regular City Council Meeting November 24, 2009 Page 4 of 6 ORDINANCE N0. AN ORDINANCE OF THE CITY COUNCIL FOR THE CITY OF ROUND ROCK, DETERMINING A PUBLIC NEED AND NECESSITY FOR THE ACQUISITION OF A PUBLIC UTILITY EASEMENT INTEREST IN AND ACROSS APPROXIMATELY 0.0279 ACRES; GIVING NOTICE OF OFFICIAL DETERMINATION TO ACQUIRE SAID PROPERTY TO CONSTRUCT AND MAINTAIN IMPROVEMENTS FOR THE CITY OF ROUND ROCK CHISHOLM TRAIL IMPROVEMENT PROJECT, AND ASSOCIATED PUBLIC USE AND PURPOSES; ESTABLISHING • PROCEDURES FOR THE ACQUISITION OF SAID PROPERTY; AUTHORIZING THE CITY ATTORNEY TO FILE PROCEEDINGS IN EMINENT DOMAIN TO ACQUIRE THE NEEDED PROPERTY; AND PROVIDING AN EFFECTIVE DATE. MOTION: Mayor Pro-tem Clifford moved to approve the ordinance. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 7C3 Consider an ordinance determining the necessity and authorizing the condemnation of certain property interests for the Intermodal Transit and Parking Facility Proiect from Dain Jay Johnson. • (307 W. Main) (Second Reading) ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL FOR THE CITY OF ROUND ROCK, DETERMINING A PUBLIC NEED AND NECESSITY FOR THE ACQUISITION OF A FEE SIMPLE INTEREST IN AND TO APPROXIMATELY 0.287 ACRES; GIVING NOTICE OF OFFICIAL DETERMINATION TO ACQUIRE SAID PROPERTY TO CONSTRUCT AND MAINTAIN IMPROVEMENTS FOR THE CITY OF ROUND ROCK INTERMODAL TRANSIT AND PARKING FACILITY PROJECT, AND ASSOCIATED PUBLIC USE AND PURPOSES; ESTABLISHING PROCEDURES FOR THE ACQUISITION OF SAID PROPERTY; AUTHORIZING THE CITY ATTORNEY TO FILE PROCEEDINGS IN EMINENT DOMAIN TO ACQUIRE THE NEEDED PROPERTY;AND PROVIDING AN EFFECTIVE DATE. MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Whitfield Mayor McGraw Nays: Mayor Pro-tem Clifford Councilmember Salinas Councilmember Moman • Absent: None ACTION:The motion carried unanimously. RESOLUTIONS: 8A1 Consider a resolution to review and prioritize projects identified by Energy Systems Associates Inc for the Energy Efficiency Conservation Strategy submission to the Department of Energy. Tom Word,Chief of Public Works Operations made the staff presentation. 1`2=8 City of Round Rock Regular City Council Meeting November 24, 2009 Page 5 of 6 MOTION: Councilmember Honeycutt moved to approve the resolution. Mayor Pro-Tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: Councilmember White Absent: None ACTION:The motion carried unanimously. 861. Consider a resolution authorizing the Brushy Creek,Reeional Utility Authority(BCRUA)to execute an Agreement for Construction Phase Engineering Services with Camp, Dresser& McKee, Inc. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution.Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford • Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 862. Consider a resolution authorizing the Brushy Creek Regional Utility Authority(BCRUA)to execute a Contract with S.J. Louis Construction of Texas, LTD.for the Treated Water Transmission Line Segment 1 proiect. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved'to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman • Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 1-29 City of Round Rock Regular City Council Meeting November 24, 2009 s,. ,°,,.Page 6 of 6 863 Consider a resolution authorizing the Brushy Creek Regional Utility Authority(BCRUA)to execute an Agreement for Construction Phase Observation Services for the BCRUA Water Treatment Plant with Water Resources Management, L.P. Michael Thane, Utilities Director made the staff presentation. • MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-tem Clifford Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously.. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST EXECUTIVE SESSION: 10A Consider Executive Session as authorized by§551.072, Government Code, related to the • purchase of real property to wit: Approximately 110 acres owned by Cypress Semiconductor and located between Cypress Boulevard and Interstate 35. The City Council recessed into Executive Session. Mayor McGraw called the Executive Session to order at 8:34 9.m. and,adjourned it at 9:18 p.m. ADJOURNMENT`S There beingno further business,the meeting adjourned at 9:20 p.m. Respectfully Submitted, Sara L.White,City Secretary �1�30 City of Round Rock Regular City Council Meeting November 24, 2009 Page 6 of 6 8 'der a resolution authorizing the Brushy Creek Regional Utility Authority BCRUA to execute an A r Construction Phase Observation Services for the BCRUA Water Treatment Plant with Water ana ement L.P. Michael Than irector made the staff presentation. • MOTION: Council oneycutt moved to approve the resolution. Councilmember White seconded the motion. VOTE: Ayes: ember Honeycutt mber White C \'_. b;er Salinas Cou '\\ er Moman Coun r Whitfield Mayor J. lifford Mayor Nays: None Absent: None ACTION:The motion carried unanimous • , COUNCIL COMMENTS REGARDING ITEMS UNITY INTEREST 'EXECUTIVE SESSION: 10A. Consider Executive Session as authorized\b 72 Government Code related to the \ •purchase of real property to wit: Approximately,110 acres own ress Semiconductor and located between Cypress Boulevard and Interstate 35. The City Council recessed into Executive Session. Mayor Mc Iled the Executive Session to order at 8:34 9.m. and adjourned it at 9:18 p.m. ADJOURNMENT There being no further business,the meeting adjourned at 9:20 p.m. Re` Ily Submitted, Sara L.Whit\ ecretary • 131 City of Round Rock Special Called City Council Work Session December 3, 2009 The Round Rock City Council met in Regular Session on Thursday, December 03,2009, in the City Council Chamber,221 E. Main Street. CALL SESSION TO ORDER-5:30 P.M. • Mayor McGraw called the meeting to order at 5:37 p.m. ROLL CALL Those members present were Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember George White,Councilmember Carlos Salinas, Councilmember John Moman, and Councilmember Kris Whitfield.Also present were City Manager Jim Nuse,Assistant City Manager Cindy Demers and City Attorney Steve Sheets. No one was absent from this meeting. PRESENTATIONS: 3A. Consider a presentation and discussion regarding the selection of engineering and architectural firms, construction contractors and vendors. Tom Word,Chief of Public Works began the presentation and picked up where the discussion • had stopped at the previous work session. Randy Barker with the Purchasing Department also presented information to the City Council regarding the procurement of other items not included in the consultant and construction aspects. ADJOURNMENT There being no further business,the meeting was adjourned at 6:55pm. Respectfully Submitted, 5t jp VV"' K av(x, Sara L.White, City Secretary • 132 City of Round Rock Regular City Council Meeting December 3, 2009 The Round Rock City Council met in Regular Session on Thursday, December 03, 2009, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER-7:00 P.M. Mayor McGraw called the meeting to order at 7:09 p.m. • ROLL CALL Those members present were Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember George White,Councilmember Carlos Salinas and Councilmember Kris Whitfield.Also present were City Manager Jim Nuse,Assistant City Manager Cindy Demers and City Attorney Steve Sheets. PLEDGE OF ALLEGIANCE: Mayor McGraw led the following Pledges of Allegiance: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION Dale Ricklefs and the Friends of the Library made a presentation to the City Council regarding the Round Rock Reads book selection and gave each member a copy of the book. With the unanimous consent of the Council, Mayor McGraw requested that the Council consider the following item out of the regular order of the agenda: APPOINTMENTS: 9A Consider one appointment to the Williamson County and Cities Health District Board of Directors. MOTION: Councilmember pP Honeycutt moved to rea oint:Dr.Arlan Zander to the Williamson Y County and Cities Health District Board of Directors. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield • Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. Mayor McGraw then resumed with the,regular order of the agenda. 133 City of Round Rock Regular City Council Meeting December 3, 2009 Page 2 of 5 APPROVAL OF MINUTES: 5A. Consider approval of the City Council minutes for November 12, 2009 Special Called and Regular Session, and November 24, 2009 Special Called and Regular Session. MOTION: Mayor Pro-Tem Clifford moved to approve the minutes. Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. PUBLIC HEARING: 6A1. Consider public testimony regarding the 2008-2009 Consolidated Annual Performance Evaluation Report(CAPER). Mona Ryan made the staff presentation. Mayor McGraw opened the public hearing. There being no testimony,the public hearing was closed. PRESENTATIONS: 7C2. Consider a presentation regarding an update from the Round Rock Area Arts Council. Cindy Demers,Assistant City Manager made a brief introduction regarding the Round Rock Area Arts Council and introduced Hollis Bone who made the presentation to the City Council. 7A1. Consider a presentation regarding an update on the City's Water Conservation Program. Michael Thane, Utilities Director and Jessica Woods,Water Conservation Specialist for the City made the staff presentation and updated the Council on water conservation efforts in the City during the last year. • 7131. Consider a presentation regarding the Intermodal Transit and Parking facility. Tom Word,Chief of Public Works Operations made the staff presentation and introduced Tommy Kosarek, architect for the project,who gave an update on the parking structure project. 7C1. Consider a presentation regarding an update on the land and asset management software project. 134 City of Round Rock Regular City Council Meeting December 3, 2009 Page 3 of 5 Cindy Demers,Assistant City Manager made the introduction of the project and Chris Collier and Jennifer Whitman presented the details of the project. 7C3. Consider a presentation regarding an update on the Downtown Master Plan. Will Hampton, Communications Director made the staff presentation and gave an update on the n in on with regards to the Downtown Master Plan and what the next steps are. work that has been going g p RESOLUTIONS: 8A1. Consider a resolution approving the funding of certain capital projects from the General Self-Financed Construction Fund. Cheryl Delaney, Finance Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 861. Consider a resolution authorizing the Mayor to execute a Funding Approval/Agreement with the U.S. Department of Housing and Urban Development related to Community Development Block Grant Funds for Program Year 2009-2010. Liz Alvarado, CDBG Assistant made the staff presentation. MOTION: Mayor Pro-Tem Clifford moved to approve the resolution.Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 8C1. Consider a resolution authorizing the Mayor to execute Quantity Adiustment/Change Order No. 1 with Cutler Repaving for the 2009 Street Maintenance Program. 135 City of Round Rock Regular City Council Meeting December 3, 2009 Page 4 of 5 Tom Word,Chief of Public Works Operations made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution. Mayor Pro-Tem Clifford seconded the motion. • VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent:. None ACTION:The motion carried unanimously. 8D1. Consider a resolution authorizing the Mayor to execute a Master Contract for Financing. Construction,Ownership and Operation of the Brushy Creek Regional Wastewater System with the Cities of Cedar Park and Austin. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution.Councilmember Whitfield • seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 8D2. Consider a resolution authorizing the Mayor to execute any and all documents required for the closing of the purchase of the Brushy Creek Regional Wastewater System, including but not limited to a Termination of Interceptors Contract and an Agreement Terminating the Wastewater Disposal Contract with the LCRA. Michael Thane, Utilities Director, made the staff presentation. MOTION: Mayor Pro-Tem Clifford moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield 136 City of Round Rock Regular City Council Meeting December 3, 2009 Page 5 of 5 Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST ADJOURNMENT There being no further business,the meeting was adjourned at 10:00 p.m. Respectfully Submitted, Sara L.White,City Secretary 1.37 City of Round Rock Regular City Council Meeting December 17, 2009 The Round Rock City Council met in Regular Session on Thursday, December 17, 2009, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER- 5:00 P.M. Mayor McGraw called the meeting to order at 5:00 p.m. ROLL CALL Those members present were Mayor Alan McGraw, Mayor Joe Pro-Tem Clifford, Councilmember Rufus Honeycutt, Councilmember George White, Councilmember Carlos Salinas, Councilmember John Moman, and Councilmember Kris Whitfield. Also present were Jim Nuse, City Manager,Assistant City Manager/CFO David Kautz,Assistant City Manager Cindy Demers, and City Attorney Steve Sheets. PRESENTATIONS: 3A1 Consider a presentation and discussion regarding the Development Philosophy. Cindy Demers, Assistant City Manager, began the presentation with some history on the review of the City's development process. She then introduced Dr. Herb Marlowe who has • been working with City staff regarding the City's development philosophy statement. Councilmember White asked due to time constraints, that the Chamber group be allowed to present first before Dr. Marlowe's presentation. Ron Hagood, spokesperson for the Chamber committee presented to the Council regarding the group's mission, vision and goals. Dr. Marlowe then presented the draft of the philosophy statement and explained the purpose of the meeting tonight and entertained feedback from the Council regarding the philosophy statement. ADJOURNMENT There being no further business, the meeting adjourned at 5:45 p.m. • Respectfully Submitted, &0�, UdV-,-6f, Sara L. White, City Secretary 1-38 City of Round Rock Regular City Council Meeting December 17,2009 The Round Rock City Council met in Regular Session on Thursday, December 17, 2009, in the City Council Chamber,221 E. Main Street. CALL SESSION TO ORDER-5:30 P.M. Mayor McGraw called the meeting to order at 5:53 p.m. ROLL CALL • Those members present were Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember George White,Councilmember Carlos Salinas, Councilmember John Moman, and Councilmember Kris Whitfield.Also present were City Manager Jim Nuse,Assistant City Manager/CFO David Kautz,Assistant City Manager Cindy Demers,and City Attorney Steve Sheets. PLEDGE OF ALLEGIANCE: Mayor McGraw led the following Pledges of Allegiance: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION There were no citizens wishing to speak at this meeting. APPROVAL OF MINUTES: 5A. Consider approval of the City Council minutes for December 3, 2009 Special Called and Regular Session. MOTION: Councilmember Honeycutt moved to approve the minutes.Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. PRESENTATIONS: 6A1. Consider a presentation regarding the accreditation of the Parks and Recreation 'Department bV the Commission for Accreditation of Park and Recreation Agencies (CAPRA). 1319 City of Round Rock Regular City Council Meeting December 17, 2009 Page 2 of 7 Rick Atkins, Parks and Recreation Director started the presentation with a brief background and then introduced Dana Conklin with CAPRA who made a presentation regarding the Parks and Recreation accreditation. She also presented the Mayor with the accreditation plaque. • 6131. Consider a presentation recognizing the Round to Rock Participants. Nancy Yawn,CVB Director and Rick Atkins, Parks and Recreation Director made the staff presentation. They gave some background on the Round to Rock program and introduced the participants of the program. 6C1. Consider a presentation regarding the City's financial status. Cheryl Delaney, Finance Director made the staff presentation and presented the latest sales tax numbers. ORDINANCES: 7A1. Consider an ordinance electing to make current service and prior service contributions to the City's account in the municipal accumulation fund of the Texas Municipal Retirement System at the actuarially determined rate of total employee compensation. (First Reading) Teresa Bledsoe, Human Resources Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Y Y Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. MOTION: Councilmember Honeycutt moved to dispense with the second reading of the ordinance with the unanimous consent of the Council and adopt the ordinance. Councilmember White seconded the motion. • VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. City of Round Rock Regular City Council Meeting December 17, 2009 Page 3 of 7 RESOLUTIONS: 8A1. Consider a resolution authorizing the Mayor to execute a required document package with Aetna Health Administrators, LLC regarding stop loss insurance. Teresa Bledsoe, Human Resources Director made the staff presentation. i MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 861. Consider a resolution authorizing the Mayor to execute a Community Development Block Grant Agreement in the amount of$30,336.00 with the Round Rock Housing Authority for the Neighborhood Outreach Center. Jim Stendebach, Planning and Community Development Director made • the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 8C1. Consider a resolution authorizing the Mayor to execute an Interlocal Contract with the Capital Area Rural Transportation System (CARTS). David Bartels made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution.Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield 141 City of Round Rock Regular City Council Meeting December 17, 2009 Page 4 of 7 Mayor McGraw Nays: None Absent: None - ACTION:The motion carried unanimously. 8D1. Consider a resolution authorizing the Mayor to execute Supplemental Contract No. 2 • with S.D. Kallman, LP for Egger Acres and Dennis Drive Improvements. Danny Halden,City Engineer made the staff presentation. MOTION: Councilmember Moman moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas, Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 8E1. Consider a resolution to direct staff to submit an implementation strategy to the Department of Energy for Federal Assistance for the American Reinvestment and Recovery Act of 2009 Energy Efficiency Conservation Block Grant. Tom Word, Chief of Public Works Operations made the staff presentation. MOTION: Mayor Pro-Tem Clifford moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 8F1. Consider a resolution indicating the City's desire to participate in the 2009 Capital Area Housing Finance Corporation Single-Family Mortgage Revenue Bond Program. Cindy Demers,Assistant City Manager made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution.Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White 142 City of Round Rock Regular City Council Meeting December 17, 2009 Page 5 of 7 Mayor Pro-Tem Clifford Councilmember,Salinas Councilmember Moman Councilmember.Whitfield- Mayor McGraw Nays: None Absent: None • ACTION:The motion carried unanimously. 8F2. Consider a resolution adopting the City Manager 2010 Goals. Jim Nuse,City Manager, made the staff presentation. MOTION: Councilmember White moved to approve the resolution.Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 8G1 Consider a resolution authorizing the Mayor to make the necessary grant application to Texas Parks and Wildlife for the Play for All Abilities Proiect. Rick Atkins, Parks and Recreation Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 8G2 Consider a resolution authorizing the Mayor to execute a Construction Contract with Towns Texasca a for the Old Settlers Palm Valle Multipurpose Practice Field Proiect. Rick Atkins, Parks p V1 and Recreation Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Mayor Pro-Tem Clifford 143 City of Round Rock Regular City Council Meeting December 17,2009 Page 6 of 7 Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: Councilmember White Absent: None • ACTION:The motion carried with a vote of 6 ayes and 1 nay. 81-11. Consider a resolution authorizing the Brushy Creek Regional Utility Authority(BCRUA)to enter into an agreement with Patterson Capital Management dba Patterson &Associates, Inc.for Investment Advisory Services. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. • 81-12. Consider a resolution authorizing the Mayor to execute the agreement for Household Hazardous Waste Collection Activities/Waste Disposal Service with Envirosolve, Inc. Michael Thane, Utilities Director made the staff presentation. MOTION: Mayor Pro-Tem Clifford moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: : None Absent: None ACTION:The motion carried unanimously. 81-13 Consider a resolution authorizing the Mayor to execute Change Order/Quantity Adjustment No 1 with McLean Construction regarding 06-07 Wastewater Collection Systems Rehabilitation- Unit 1. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution.Councilmember Whitfield seconded the motion. - VOTE: Ayes: Councilmember Honeycutt IA-4 City of Round Rock Regular City Council Meeting December 17, 2009 Page 7 of 7 Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. i Mayor McGraw requested that Citizen Communication be opened back up to allow a citizen to speak who didn't know that the meeting started;at 5:30 p.m.There was unanimous consent of the Council. CITIZEN COMMUNICATION Manouch Ziar,with Ace Taxi spoke to the Council and presented the Chief of Police with an oil painting of the"Round Rock" in Brushy Creek. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITYINTEREST ADJOURNMENT There being no further business,the meeting adjourned at,7:30 p.m. Respectfully Submitted, swk,R� w Sara L.White, City Secretary 1145 City of Round Rock Regular City Council Meeting January 14, 2010 The Round Rock City Council met in Regular Session on Thursday, January 14, 2010, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER-7:00 P.M. Mayor McGraw called the meeting to order at 7:01 p.m. • ROLL CALL Those members present were Mayor Alan McGraw, Councilmember Rufus Honeycutt, Councilmember George White, Mayor Pro-Tem Joe Clifford,Councilmember Carlos Salinas, Councilmember John Moman, and Councilmember Kris Whitfield.Also present were City Manager,Jim Nuse,Assistant City Manager/CFO David Kautz,Assistant City Manager Cindy Demers, and City Attorney Steve Sheets. PLEDGE OF ALLEGIANCE: Mayor McGraw led the following Pledges of Allegiance: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION • The following people spoke during citizen communication: Kirby Hiscox, 2433 Cloud Peak Lane, Round Rock spoke to the Council regarding trash dumpster noise behind his neighborhood that continues. Kyle Covington, 1321 River Forest Drive, Round Rock, spoke to the Council regarding the proposed sports facility in the City of Round Rock. Hank Patel, 609 Chisholm Trail, Round Rock, owner of Comfort Suites,spoke to the Council regarding an indoor sports facility in Round Rock to help bring business to the hotel industry in the City. Joseph Yousfy, 1851 N. 1-35, Round Rock,owner of the Best Western/Executive Suites spoke to the Council regarding an indoor sports facility in the City of Round Rock. Suren Suthar, 1802 South 1-35, Round Rock, spoke to the Council regarding an indoor sports facility in the City of Round Rock. Sarah Lindstead and Angie Gollihare,2310 N. IH-35, Round Rock, spoke to the Council regarding an indoor sports facility in the City of Round Rock. APPROVAL OF MINUTES: 5A. Consider approval of the City Council minutes for December 17,2009 Special Called and Regular Session. '146 City of Round Rock Regular City Council Meeting January 14, 2010 Page 2 of 6 MOTION: Councilmember Honeycutt moved to approve the City Council minutes for December 17, 2009 Special Called and Regular Session. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford • Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. PRESENTATIONS: 6A1. Consider discussion regarding the City Council's Development Philosophy. ORDINANCES: 7A1. Consider an ordinance amending Chapter 1, Section 1.1002.1, Code of Ordinances, by adding subsection (7) relating to access to fire fighters confidential files. (First Reading) Fire Chief Larry Hodge made the staff presentation. ORDINANCE NO. AN ORDINANCE AMENDING THE CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, • TEXAS, CHAPTER 1, SECTION 1.1002.1 BY ADDING SUBSECTION (7) RELATING TO ACCESS TO CERTAIN CONFIDENTIAL FILES; PROVIDING FOR A SAVINGS CLAUSE; AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilmember Honeycutt moved to approve the ordinance. Mayor Pro-Tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. MOTION: Councilmember Salinas moved to dispense with the second reading of the ordinance with the unanimous consent of the Council and adopt the ordinance. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield 1-47 City of Round Rock Regular City Council Meeting January 14, 2010 Page 3 of 6 Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. RESOLUTIONS: 8A1. Consider a resolution authorizing the Mayor to execute a Website Hosting Services Agreement with Redglue, Inc. Daniel Saucedo, ITC Manager, made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 8A2. Consider a resolution authorizing the City Manager to authorize a Purchase Order with • INX, Inc.for the Network Upgrade Proiect. Heath Douglas, ITC Manager made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 861. Consider a resolution authorizing the Mayor to execute a Contract for Sale of Real Property with DBRA Athens Property Investments, LP for property located at 615 Palm Valley Boulevard (old police station). Cheryl Delaney, Finance Director made the staff presentation. • MOTION: Mayor Pro-Tem Clifford moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield 148 City of Round Rock Regular City Council Meeting January 14, 2010 Page 4 of 6 Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 8132. Consider a resolution granting authority to the Mayor to execute one or more electrical power purchase contracts with a retail electric power provider. Cheryl Delaney, Finance Director made • the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution.Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 8C1. Consider a resolution authorizing:the Mayor to execute Quantity Adiustment/Change Order No. 1 Fazzone Construction Co.for the remodeling of the City Business Center Complex. Tom • Word, Chief of Public Works Operations made the staff presentation. MOTION: Mayor Pro-Tem Clifford moved to approve the resolution.Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 8C2. Consider a resolution selecting the top proposer for constructing the Intermodal Transit and Parking Facility. Tom Word, Chief of Public Works Operations made the staff presentation. MOTION: Councilmember Pp Honeycutt moved to approve the resolution. Councilmember • Y Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: Mayor Pro-Tem Clifford 149 City of Round Rock Regular City Council Meeting January 14, 2010 Page 5 of 6 Councilmember Salinas Absent: None ACTION:The motion carried. 8D1. Consider a resolution authorizing the Mayor to execute a Construction Contract with • RGM Constructors. L.P.for the reconstruction work on Meister Lane. Tom Word, Chief of Public Works Operations made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution. Mayor Pro-Tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 8D2. Consider a resolution authorizing the Mayor to execute an Advance Funding Agreement with the Texas Department of Transportation for the Business Interstate 35 (Mays) at Old Settlers • Boulevard project. Tom Word,Chief of Public Works Operations made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution.Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 8D3. Consider a resolution authorizing the Mayor to execute an Interlocal Agreement with the Capital Area Metropolitan Planning Organization regarding regional transportation planning. Tom • Word,Chief of Public Works made the staff presentation. MOTION: Mayor Pro-Tem Clifford moved to approve the resolution.Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman 1'50 City of Round Rock Regular City Council Meeting January 14, 2010 Page 6 of 6 Councilmember Whitfield • Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. EXECUTIVE SESSION: • 10A Consider Executive Session as authorized by§551.072, Government Code, related to the purchase of real property to wit:Approximately forty-three (43) acres near the intersection of Sunrise Road and University Boulevard. This item was withdrawn from the agenda at the request of the property owner. 10B Consider Executive Session as authorized by§551.071. Government Code, related to pending litigation to wit: City of Round Rock,Texas vs. Dain Jay Johnson and Union State Bank,Cause No 09-1639-CC4 County Court at Law No.4 of Williamson County,Texas. The City Council recessed into Executive Session. Mayor McGraw called the Executive Session to order at 8:45 p.m. and adjourned it at 9:15 p.m. ACTION RELATIVE TO EXECUTIVE SESSION: 11A Consider discussion and/or possible action related to a real estate contract regarding the • purchase of real property to wit:Approximately forty-three (43) acres near the intersection of Sunrise Road and University Boulevard. This item was withdrawn from the agenda at the request of the property owner. 116 Consider discussion and/or possible action related to City of Round Rock,Texas vs. Dain Jay Johnson and Union State Bank Cause No.09-1639-CC4,County Court at Law No.4 of Williamson County,Texas. No action was taken on this item. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST ADJOURNMENT There being no further business,the meeting was adjourned at 9:20. • q Respectfully Submitted, Sara L.White, City Secretary 15:1 City of Round Rock Regular City Council Meeting January 28, 2010 The Round Rock City Council met in Regular Session on Thursday, January 28, 2010, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER-7:00 P.M. Mayor McGraw called the meeting to order at 7:07 p.m. • ROLL CALL Those members present were Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember George White, Councilmember Carlos Salinas, Councilmember John Moman, and Councilmember Kris Whitfield. Also present were City Manager Jim Nuse, Assistant City Manager/CFO David Kautz, Assistant City Manager Cindy Demers and City Attorney Steve Sheets. PLEDGE OF ALLEGIANCE: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION Michelle Mayfield, 3701 Quick Hill Road#17103, Round Rock spoke to the City Council regarding • the Round Rock Community Choir Funding Proposal. Mayor McGraw,with the unanimous consent of the Council and considered the following items out of the regular order of the agenda: PROCLAMATIONS: 6A. Consider proclaiming January as National Mentoring Month in Round Rock. WHEREAS, youth mentoring is recognized as a powerful youth development strategy, offering guidance, support, and encouragement to help young people become responsible, productive adults; and WHEREAS, strong mentoring programs help young people stay in school and improve academically, boost self-esteem and communication skills, and improve chances of going on to higher education; and WHEREAS, the demand for mentoring far exceeds the number of adults who volunteer to become mentors; and WHEREAS, the Round Rock Independent School District's STARS Mentoring Program brings together caring adults and young people who need positive role models; NOW THEREFORE, I,Alan McGraw, Mayor of the City of Round Rock,Texas, do hereby designate • January 2010 as "National Mentoring Month" in the City of Round Rock and encourage Round Rock citizens to commend our committed mentors and consider making a difference themselves by sighing up to mentor a student. PROCLAIMED this 28th day of January 2010. 6B. Consider proclaiming January 31- February 6. 2010 as Clergy Appreciation Week in Round Rock. WHEREAS, on February 13, 1943, four chaplains aboard the sinking troopship USS Dorchester gave their lives so others might live; and 1'5 2 City of Round Rock Regular City Council Meeting January 28, 2010 Page 2 of 13 WHEREAS, ministers, priests, and rabbis have dedicated their lives to service; and WHEREAS, many citizens benefit from the presence and work of clergy in the community; WHEREAS, the Heart of the Rock Civitan Club will hold a luncheon on February 2 to recognize clergy in our community; NOW THEREFORE, I,Alan McGraw, Mayor of the City of Round Rock,Texas, do hereby designate the week of January 31-February 6, 2010 as "CLERGY APPRECIATION WEEK" • in the City of Round Rock and encourage all citizens to show their appreciation and support for the clergy whose efforts make this community a better place in which to live. PROCLAIMED this 28th day of January 2010 6C. Consider proclaiming February 2010 as Black History Month in Round Rock. WHEREAS, much of the City of Round Rock's honor, strength and stature can be attributed to the diversity of cultures and traditions that are celebrated by the residents of this great region; and WHEREAS, in 1976, Black History Month was formally adopted to honor and affirm the importance of Black History throughout our American experience, which goes back hundreds of years and includes some of the most advanced and innovative societies in our history who we can draw inspiration from; and WHEREAS, Black History Month is a time for all Americans to remember the stories and teachings of those who helped build our nation, took a stance against prejudice to build lives of dignity and opportunity,and advanced the cause of civil rights; and WHEREAS, several churches and organizations in the community host events to commemorate Black History Month, including The Voice of Round Rock,the African American Chamber of Commerce of Williamson County,Sweet Home Baptist Church of Round Rock,Good Hope Missionary Baptist Church, the Round Rock Public Library,the Round Rock Independent School District, and many other organizations; NOW,THEREFORE, I, ALAN McGRAW, Mayor of the City of Round Rock, do proclaim the month • of February as "BLACK HISTORY MONTH" in the City of Round Rock and encourage all citizens to join me in recognizing Black History Month and urge everyone to participate in the community's many celebrations. PROCLAIMED this 28th day of January 2010 APPROVAL OF MINUTES: 5A. Consider approval of the City Council minutes for January 14, 2010. MOTION: Mayor Pro-Tem Clifford moved to approve the City Council minutes for January 14, 2010. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield • Mayor McGraw Nays: None . Absent: None ACTION:The motion carried unanimously. 10G3. Consider a resolution authorizing the Mayor to execute a Hotel Occupancy Tax(HOT) Funding Agreement with the Williamson County Symphony Orchestra Society. -153 City of Round Rock Regular City Council Meeting January 282010 Page 3 of 1F3 MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White • Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 1064. Consider a resolution authorizing the Mayor to execute a Hotel Occupancy Tax(HOT) Funding Agreement with the Sam Bass Community Theatre Association. Cindy Demers,Assistant City Manager made the staff presentation. MOTION: Mayor Pro-Tem Clifford moved to approve the resolution. Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford • Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 105. Consider a resolution authorizing the Mayor to execute a Hotel Occupancy Tax(HOT) Funding Agreement with the Round Rock Community Choir for the Casual Classics Fall Concert. Cindy Demers,Assistant City Manager made the staff presentation. MOTION: Councilmember Moman moved to approve the resolution.Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas • Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. i 1-54 City of Round Rock Regular City Council Meeting January 28, 2010 Page 4 of 13 10G6. Consider a resolution authorizing the Mayor to execute a Hotel Occupancy Tax(HOT) Funding Agreement with the Round Rock Community Choir for the Musical Mystery Dinner, Cindy Demers,Assistant City Manager made the staff presentation. MOTION: Mayor Pro-Tem Clifford moved to approve the resolution. Councilmember Whitfield • seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. Mayor McGraw resumed with the regular order of the agenda. PRESENTATIONS: 7A1. Consider a presentation regarding the financial status of the City. Cheryl Delaney, Finance Director made the staff presentation. 7131. Consider a presentation regarding the City's Federal Legislative Program. Cindy Demers, • Assistant City Manager started the presentation and then turned it over to Tom Word, Chief of Public Works Operations who went over the proposed project list for the City's federal legislative program for FY 2011. 762. Consider a presentation regarding approximately forty-three (43) acres near the intersection of Sunrise Road and University Boulevard. This item was withdrawn from the agenda at the request of staff. PUBLIC HEARINGS: 8A1. Consider public testimony regarding an amendment to Chapter 11, Code of Ordinances, to revise and establish definitions and use standards for auto service and repair facilities, auto body shops and large vehicle service and repair facilities. Clyde Von Rosenburg,Senior Planner made the staff presentation. • Mayor McGraw opened the public hearing. There being no testimony,the public hearing was closed. -155 City of Round Rock Regular City Council Meeting January 28, 2010 Page 5 of 13 8A2. Consider public testimony regarding an amendment to Chapter 11, Code of Ordinances, to establish a definition for private primary/secondary schools and allow them in certain commercial zoning districts. Clyde Von Rosenburg,Senior Planner made the staff presentation. • Mayor McGraw opened the public hearing. There being no testimony,the public hearing was closed. 8A3. Consider public testimony regarding Amendment No. 2 of the Planned Unit Development Zoning District No.83, University Village, 73.60 acres of land,to modify land use and development standards for commercial, office and townhouse districts and to provide for a revised phasing of roadways. Clyde Von Rosenburg,Senior Planner made the staff presentation. Mayor McGraw opened the public hearing. There being no testimony,the public hearing was closed. ORDINANCES: 9A1. Consider an ordinance amending Chapter 11, Code of Ordinances,to revise and establish definitions and use standards for auto service and repair facilities,auto body shops and large • vehicle service and repair facilities. (First Reading) Clyde Von Rosenburg,Senior Planner made the staff presentation earlier in the meeting during the public hearing. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 11, SECTIONS 11.409, 11.409.1, 11.410, 11.413, 11.414, 11.423, AND 11.802, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK,TEXAS, REGARDING AUTO SERVICE FACILITIES AND VEHICLE REPAIR FACILITIES AND BODY SHOPS; TO ADD THE DEFINITIONS OF "AUTO BODY, PAINTING AND REPAIR SHOPS" AND "LARGE VEHICLE AND EQUIPMENT REPAIR"; TO AMEND THE DEFINITION OF "AUTO SERVICE FACILITIES"; TO DELETE THE DEFINITION OF "VEHICLE REPAIR FACILITIES AND BODY SHOPS"; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilmember Salinas moved to approve the ordinance.Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas • Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. MOTION: Mayor Pro-Tem Clifford moved to dispense with second reading with the unanimous consent of the City Council and adopt the ordinance. Councilmember White seconded the motion. i 11-56 City of Round Rock Regular City Council Meeting January 28, 2010 Page 6 of 13 VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 9A2 Consider an ordinance amending Chapter 11,Code,of Ordinances,to establish a definition for private primary/secondary schools and allow them in-certain commercial zoning districts. (First Reading) Clyde Von Rosenburg,Senior Planner made the staff presentation earlier in the meeting during the public hearing. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 11, SECTIONS 11.409, 11.409.1, 11.423, AND 11.802, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, REGARDING SCHOOLS IN COMMERCIAL DISTRICTS; TO ADD THE DEFINITION OF "SCHOOL, PRIMARY/SECONDARY, PRIVATE"; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilmember Honeycutt moved to approve the ordinance.Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White • Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. MOTION: Mayor Pro-Tem Clifford moved to dispense with second reading with the unanimous consent of the Council and adopt the ordinance. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None • ACTION:The motion carried unanimously. 9A3 Consider an ordinance adopting Amendment No. 2 of the Planned Unit Development Zoning District No 83 University Village 73.60 acres of land,to modify land use and development standards for commercial office and townhouse districts and to provide for a revised phasing of 157 City of Round Rock Regular City Council Meeting January 28, 2010 Page 7 of 13 roadways. (First Reading) Clyde Von Rosenburg,Senior Planner made the staff presentation earlier in the meeting during the public hearing. ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. Z-08-10-23-11137, ADOPTED BY THE CITY COUNCIL OF ROUND ROCK,TEXAS, ON OCTOBER 23, 2008, BY AMENDING THE DEVELOPMENT-PLAN OF PUD NO. 83, APPROVED BY THE CITY COUNCIL IN SAID ORDINANCE, PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Mayor Pro-Tem Clifford moved to approve the ordinance.Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. MOTION: Mayor Pro-Tem Clifford moved to dispense with second Reading with the unanimous consent of the Council and adopt the ordinance. Councilmember Whitfield seconded the motion. • VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. RESOLUTIONS: 10A1. Consider a resolution authorizing the Mayor to execute the first Amended Development Agreement with SBB Holdings. L.P.adopted in Resolution R-00-10-23-12A1 regarding the construction of Campus Village Drive and related traffic improvements. Clyde Von Rosenburg, Senior Planner made the staff presentation. • MOTION: Councilmember Moman moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield 158 City of Round Rock Regular City Council Meeting January 28, 2010 Page 8 of 13 Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 1061 Consider a resolution authorizing the Mayor to execute an agreement with Tech Logic Corporation for radio frequency identification library automation system. Dale Ricklefs, Library Director • made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10C1 Consider a resolution authorizing the City Manager to sign a travel and reimbursement request related to the Homeland Security Grant program covering out-of-state travel for grant-related • activities funded through the Strategic Program Area Reviews(SPARS). Rick White, Police Analyst, made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: Councilmember Salinas ACTION:The motion carried unanimously. Mayor McGraw,with the unanimous consent of the Council moved item 10D1 to the end of the meeting after the Executive Sessions. • 10E1 Consider a resolution authorizing the Mayor to execute Supplemental Contract No.4 with Jacobs Engineering Group Inc. regarding th'e Raw Water Barge and Pipeline for the Cedar Park/Round Rock/Leander Regional Water System Project. Michael Thane, Utilities Director made the staff presentation. 1-59 City of Round Rock Regular City Council Meeting January 28, 2010 Page 9 of,13 MOTION: Councilmember White moved to approve the resolution.Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10E2. Consider a resolution authorizing the Mayor to execute Amendment No.4 to the Interlocal Agreement with the Cities of Cedar Park and Leander regarding Final Design Services for the Regional Water System Project. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution.Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford • Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10F1. Consider a resolution approving the budget and authorizing the expenditure of funds for capital repair work at the Convention Center Complex(Dell Diamond).Cheryl Delaney, Finance Director made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt _ Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas • Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 160 City of Round Rock Regular City Council Meeting January 28, 2010 Page 10 of 13 10F2. Consider a resolution authorizing the amendment of Exhibit"A"of the Wastewater Service Agreement with Brushy Creek Municipal Utility District. Cheryl Delaney, Finance Director made the staff presentation. MOTION: Mayor Pro-Tem Clifford moved to approve the resolution. Councilmember Salinas • seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10F3. Consider a resolution authorizing the amendment of Exhibit"A" of the Wastewater Service Agreement with Fern Bluff Municipal Utility District. Cheryl Delaney, Finance Director made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution. Councilmember Honeycutt seconded the motion. • VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10G1. Consider a resolution authorizing the Mayor to execute an Amended Administration and Funding Agreement for the City of Round Rock Economic Development Program with the Round Rock Chamber of Commerce. Jim Nuse, City Manager made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Whitfield seconded the motion. • VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: Councilmember Salinas ACTION:The motion carried unanimously. :1:61 City of Round Rock Regular City Council Meeting January 28, 2010 Page 11 of 13 10G2. Consider a resolution authorizing the Mayor to execute a Professional Consulting Services Agreement with Capitol Partners, Inc. Cindy Demers,Assistant City Manager made the staff presentation. • MOTION: Mayor Pro-Tem Clifford moved to approve the resolution.Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: Councilmember Salinas ACTION:The motion carried unanimously. 10G7. Consider a resolution adopting the City Council's Development Philosophy Statement. Mayor McGraw made the presentation for this item. MOTION: Mayor McGraw moved to approve the resolution. Councilmember Whitfield seconded the motion. • VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. APPOINTMENTS: 11A. Consider one appointment to the Community Development Advisory Commission to fill an unexpired term. Below is a poll of the Council for the appointment Stacie Bryan 0 Votes Selicia Sanchez 7 Votes Appointed • 11B. Consider one appointment to the Round Rock Housing Authority Board of Directors to fill an unexpired term. MOTION: Mayor Pro-Tem Clifford moved to appoint Claudio Cruz to the Round Rock Housing Authority Board of Directors.Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White -162 City of Round Rock Regular City Council Meeting January 28, 2010 Page 12 of 13 Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None • ACTION:The motion carried unanimously. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST EXECUTIVE SESSION: 13A. Consider Executive Session as authorized by§551.072,Government Code, related to the purchase of real property to wit:Approximately forty-three (43) acres near the intersection of Sunrise Road and University Boulevard. The City Council recessed into Executive Session. Mayor McGraw called the Executive Session to order at 9:12 p.m.and adjourned it at 10:15 p.m. 13B. Consider Executive Session as authorized by§551.071,Government Code,to consult with the City Attorney regarding a claim filed by RGM Constructors for Kiphen Road Phase II. The City Council recessed into Executive Session. Mayor McGraw called the Executive Session to order at 10:15 p.m.and adjourned it at 10:30 p.m. • 13C. Consider Executive Session as authorized by§551.087, Government Code,to discuss or deliberate the offer of a financial or other incentive to a business seeking to locate within the City of Round Rock. This item was withdrawn from the agenda at the request of staff. 13D. Consider Executive Session as authorized by§551.071, Government Code, related to pending litigation,to wit:City of Round Rock,Texas vs. Dain Jay Johnson and Union State Bank,Cause No.09-1639-CC4, County Court at Law No.4 of Williamson County,Texas. The City Council recessed into Executive Session. Mayor McGraw called the Executive Session to order at 10:30 p.m. and adjourned it at 10:35 p.m. The following item was considered out of the order of the regular agenda. 10D1. Consider a resolution authorizing the Mayor to execute a Construction Contract with Flintco, Inc.for the Intermodal Transit and Parking Facility Project. Tom Word, Chief of Public Works • made the staffP resentation. - MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White 1.6.3 City of Round Rock Regular City Council Meeting January 28, 2010 Page 13 of 13 Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. ACTION RELATIVE TO EXECUTIVE SESSION: 14A. Consider authorizing the City Manager to pursue discussions regarding a real estate contract to purchase real property to wit:Approximately forty-three (43)acres near the intersection of Sunrise Road and University Boulevard. No action was taken on this item. 14B. Consider discussion/possible action related to a claim filed by RGM Constructors for Kiphen Road Phase II. MOTION: Councilmember White moved to make a settlement offer to RGM Constructors of $300,000. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt • Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 14C. Consider discussion and/or possible action related to City of Round Rock.Texas vs. Dain Jay Johnson and Union State Bank,Cause No.09-1639-CC4, Countv Court at Law No.4 of Williamson County,Texas. No action was taken on this item. ADJOURNMENT There being no further business,the meeting adjourned at 10:41 p.m. Respectfully Submitted, Sara L. White,City Secretary 164 City of;Round Rock Regular City Council Meeting February 11, 2010 The Round Rock City Council met in Regular Session on Thursday, February 11, 2010, in the City Council Chamber,221 E. Main Street. CALL SESSION TO ORDER-7:00 P.M. Mayor McGraw called the meeting to order at 7:00 p.m. ROLL CALL Those members present were Mayor Alan McGraw,Councilmember Rufus Honeycutt, Councilmember George White, Mayor Pro-Tem Joe Clifford, Councilmember Carlos Salinas, Councilmember John Moman,and Councilmember Kris Whitfield.Also present was City Manager Jim Nuse,Assistant City Manager, Cindy Demers and City Attorney Steve Sheets. PLEDGE OF ALLEGIANCE: Mayor McGraw and Cub Scout Pack#304 led the following Pledges of Allegiance: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION Colby Dennison,3701 N. Lamar,Suite 206,Austin,spoke to the Council regarding a recent development project and applauded the City Manager and Development Review staff for their help and • work on the project. Annette Beavers, 200 E. University Blvd, Round Rock,spoke,to the Council regarding the new Freebirds Burrito store opening in Round Rock. Will Williams, 2307 Windsong Trail, Round Rock, President of the Kensington Park neighborhood association,spoke regarding the quick response to the tragedy on Gattis School Road and applauded the Mayor and City Manager for sitting down with them so quickly. APPROVAL OF MINUTES: 5A. Consider approval of the City Council minutes for January 28, 2010 Special Called and Regular Session. MOTION: Councilmember Honeycutt moved to approve the City Council minutes for January 28, 2010 Special Called and Regular Session. Mayor Pro-Tem Clifford seconded the motion. TE: Ayes: Councilmember Honeycutt cutt y y Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None 165 City of Round Rock Regular City Council Meeting February 11, 2010 Page 2 of 9 Absent: None ACTION:The motion carried unanimously. PRESENTATIONS: 6A. Consider a presentation and possible action regarding the modification to the Minor • Home Repair Program and Rehabilitation Policies and Procedures to make the award for repairs a grant rather than a loan. Jim Stendebach, Planning and Community Development Director made the staff presentation. MOTION: Councilmember Salinas moved to approve staff recommendations regarding changes to the Minor Home Repair Program and Rehabilitation Policies and Procedures manual.Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None • ACTION:The motion carried unanimously. ORDINANCES: 7A1. Consider an ordinance authorizing a temporary 30-mph construction speed zone on Red Bud Lane from U.S.79 to Country Drive. (First Reading)(Requires Two Readings) Tom Word, Chief of Public Works Operations made the staff presentation. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9,SECTION 9.504,CODE OF ORDINANCES(1995 EDITION), CITY OF ROUND ROCK, TEXAS, ADOPTING A TEMPORARY CONSTRUCTION SPEED ZONE FOR A PORTION OF RED BUD LANE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. City of Round Rock Regular City Council Meeting February 11,2010 Page 3 of 9 7A2. Consider an ordinance designating the intersection of Gattis School Road and Windy Park Drive as a Four-Way Stop intersection. (First Read ing)(Repuires Two Readings) Tom Word, Chief of Public Works Operations made the staff presentation. ORDINANCE NO. • AN ORDINANCE AMENDING THE TRAFFIC CODE-BY DESIGNATING THE INTERSECTION OF GATnS SCHOOL ROAD AND WINDY PARK DRIVE AS AN ALL-WAY STOP INTERSECTION; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilmember Salinas moved to approve the ordinance.Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. RESOLUTIONS: 8A1. Consider a resolution authorizing the Mayor to execute a Construction Contract with • Austin Traffic Signal Co. L.P.for the Traffic Signal Improvements Project at the intersections of Gattis School Road at Round Rock Ranch Boulevard and A.W. Grimes at Logan Drive. Tom Word,Chief of Public Works Operations made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 861. Consider a resolution authorizing the Mayor to execute an Agreement for PeopleSoft Financials Upgrade Service with Empower Solutions, an Intelligroup Company. Cheryl Delaney, Finance Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Salinas seconded the motion. .1.6:7 City of Round Rock Regular City Council Meeting February 11,2010 Page 4 of 9 VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield • Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 8C1. Consider a resolution confirming the City's consent to the creation of the Parkside at Mayfield Ranch Municipal Utility District. Steve Sheets, City Attorney made the staff presentation. MOTION: Mayor Pro-Tem Clifford moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None • ACTION:The motion carried unanimously. 8D1. Consider a resolution authorizing the Mayor to execute a Construction Contract with FT Woods Construction for the Red Bud Lane Phase IV Proiect. Tom Word,Chief of Public Works Operations made the staff presentation. MOTION: Mayor Pro-Tem Clifford moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 8D2. Consider a resolution authorizing the Mayor to execute Quantity Adiustment Chan e Order No. 2 with Fazzone Construction. Inc.for the remodel of the City Business Center Complex. Tom Word, Chief of Public Works Operations made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Honeycutt seconded the motion. '168 City of Round Rock Regular City Council Meeting February 11, 2010 Page 5 of 9 VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw _ Nays: None Absent: None ACTION:The motion carried unanimously. 8E1. Consider a resolution approving the City's FY2011 Federal Legislative Program. Tom Word, Chief of Public Works Operations made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: Councilmember White Mayor Pro-Tem Clifford Absent: None ACTION:The motion carried with a vote of 5-2. 8E2. Consider a resolution calling the-May 8, 2010 General Election. Sara White, City • Secretary made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution.Councilmember Salinas seconded the motion. VOTE: Ayes: CouncilmemberHoneycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 8E3. Consider a resolution authorizing the Mayor to execute a Joint Election Agreement with Williamson County Participating Entities. Sara White,City Secretary made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman 1-.69 City of Round Rock Regular City Council Meeting February 11,2010 Page 6 of 9 Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. • 8F1. Consider a resolution authorizing the Brushy Creek Regional Utility Authority(BCRUA)to execute an Agreement for Consulting Services for Construction Material Testing Services for the BCRUA 78"Treated Water Transmission Line,Segment 1 Project with Kleinfelder Central, Inc. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. • 8F2. Consider a resolution authorizing the Brushy Creek Regional Utility Authority(BCRUA)to execute an Agreement for Consulting Services for Construction Materials Testing and Geotechnical Services for the BCRUA Regional Water Treatment Plant Proiect with Fugro Consultants, Inc. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution. Mayor Pro-Tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None • ACTION:The motion carried unanimously. 8F3. Consider a resolution authorizing the Brushy Creek Regional Utility Authority(BCRUA)to execute an Agreement for Consulting Services for Construction Materials Testing and Geotechnical Services for the BCRUA Raw Water Pipeline, Phase One, Contract 1 Proiect with Pre-Test Laboratory of Central Texas. Michael Thane, Utilities Director made the staff presentation. -170 City of Round Rock Regular City Council Meeting February 11, 2010 Page 7 of 9 MOTION: Councilmember White moved to approve the resolution.Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 8K Consider a resolution approving the Articles of Amendment and the Amended Bylaws of the Brushy Creek Regional Utility Authority, Inc. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution. Mayor Pro-Tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. APPOINTMENTS: 9A. Consider one appointment to the Williamson County Regional Animal Shelter Board of Directors. MOTION: Councilmember Moman moved to appoint Tom Word to the Williamson County Regional Animal Shelter Board of Directors. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor.McGraw Nays: None Absent: None ACTION:The motion carried unanimously. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST EXECUTIVE SESSION: 1.:71 City of Round Rock Regular City Council Meeting February 11,2010 Page 8 of 9 11A. Consider Executive Session as authorized by§551.072,Government Code, related to the purchase of real property to wit:Approximately forty-three (43) acres near the intersection of Sunrise Road and University Boulevard. • The City Council recessed into Executive Session. Mayor McGraw called the Executive Session to order at 8:40 p.m. and adjourned it at 9:00 p.m. 11B. Consider Executive Session as authorized by§551.072. Government Code, related to the offer of Joe Baker to exchange a tract of land containing 15.233 sq.feet for two tracts of land owned by the City containing 192 sq feet and 9.821 sq feet; all three tracts being located in the vicinity of 507 W. Liberty Street, Round Rock,Texas. The City Council recessed into Executive Session. Mayor McGraw called the Executive Session to order at 9:00 p.m. and adjourned it at 9:16 p.m. 11C. Consider Executive Session as authorized by§551.087.Government Code,to discuss or deliberate the offer of a financial or other incentive to a business seeking to locate within the City of Round Rock. • The City Council recessed into Executive Session. Mayor McGraw called the Executive Session to order at 9:16 p.m.and adjourned it at 9:17 p.m. ACTION RELATIVE TO EXECUTIVE SESSION: 12A. Consider authorizing the City Manager to pursue discussions regarding a real estate contract to purchase real property to wit:Approximately forty-three (43) acres near the intersection of Sunrise Road and University Boulevard. MOTION: Councilmember Honeycutt moved to Free Form authorize the City Manager to pursue discussions regarding a real estate contract to purchase real property to wit:Approximately forty-three (43) acres near the intersection of Sunrise Road and University Boulevard. . Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White is Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 1'72 City of Round Rock Regular City Council Meeting February 11,2010 Page 9 of 9 12B Consider discussion and possible-action related to the offer of Joe Baker to exchange a tract of land containing 15,233 sq.feet for two tracts of land owned by the City containing 192 sq feet and 9,821 sq feet; all three tracts being located in the vicinity of 507 W. Liberty Street, Round Rock, Texas. • No action was taken on this item. ADJOURNMENT There being no further business,the meeting was adjourned at 9:21 p.m. Respectfully Submitted, Sara L.White,City Secretary • • 1.73 City of Round Rock Special Called City Council Meeting January 28, 2010 The Round Rock City Council met in a Special Called Session on Thursday, January 28, 2010, in the City Council Chamber,221 E. Main Street. CALL SESSION TO ORDER-4:00 P.M. • Mayor McGraw called the session to order at 4:06 p.m. ROLL CALL: Those members present were Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember George White, Councilmember Carlos Salinas, Councilmember John Moman and Councilmember Kris Whitfield. Also present was City Manager Jim Nuse. EXECUTIVE SESSION: 3A. Consider an Executive Session as authorized by§551.074,Government Code,to deliberate the evaluation of the City Manager. The City Council recessed into Executive Session. Mayor McGraw called the Executive Session to order at 4:15 p.m.and adjourned it at 6:00 p.m. ADJOURNMENT • There being no further business,the meeting adjourned at 6:00 p.m. Respectfully Submitted, Sara L.White, City Secretary • '174 City of Round Rock City Council Work Session February 17, 2010 The Round Rock City Council met in Work Session on Wednesday, February 17, 2010, at the United Heritage Center—Round Rock Room at 3400 Palm Valley Boulevard. CALL SESSION TO ORDER—7:30 A.M. Mayor McGraw called the meeting to order at 7:42 a.m. ROLL CALL: Those members present were Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, • Councilmember Rufus Honeycutt, Councilmember George White, Councilmember Carlos T. Salinas, Councilmember John Moman and Councilmember Kris Whitfield. Also present were City Manager Jim Nuse,Assistant City Manager Cindy Demers, and City Attorney Steve Sheets. WORK SESSION: 3A. Consider opening remarks by the City Manager. Jim Nuse, City Manager opened the meeting with remarks concerning the financial crisis and the strategic plan and how important and critical these two items are to the City. He discussed some fundamental changes that will have to be made to the City's budget due to declines in sales tax revenues. Mr. Nuse also briefly touched what all will be covered in the retreat. 3B. Consider a presentation and discussion regarding the following topics: 1 Economic Outlook, FY 2010—2011 Annual Budget and Long Term Financial and • Operational Plan: Cindy Demers,Assistant City Manager began the,discussion regarding the 2010-2011 budget. She stated that we are not trying to balance the budget at this meeting, but kick off the discussion and the fundamental changes that need to take place. Ms. Demers stated that our biggest challenge is going to be the long term plan going,into the future and briefly went over what Cheryl Delaney, Finance Director will cover in her presentation. As a review for the City Council, Ms. Demers went over the City's bond rating,sales tax and property tax information and reminded everyone that Round Rock is one of the most sales tax-reliant cities in the state and has one of the lowest property tax rates in the state. Cheryl Delaney, Finance Director began her presentation with an Economic Outlook for the US and then moved on the Round Rock. She briefly covered some City economic indicators, such as property values are expected to decline, sales tax revenues continue to decline. She then went over • some key economic indicators and started with taxable property values. The Chief appraiser has stated that for FY2010 the City's assessed value will be around $82M and they are estimating a 6%decline for FY2011 and another 1%decline in FY2012. She also stated that residential and commercial building activity continues to decline and went over the amount of build ing,permits issued in the last 11 years. Ms. Delaney then moved on to property taxes and compared the City of Round Rock property taxes to 1,75 City of Round Rock City Council Work Session February 17, 2010 Page 2 of 5 other cities in the area,as well as population estimates until 2015. Sales tax revenues and projects were discussed next and Ms. Delaney went into detail about how projections were developed.She also went over the makeup of city sales tax revenue and showed comparisons of 2009 to 2008. After reviewing • latest sales tax numbers, Ms. Delaney went over the financial outlook for FY2010 to FY2016. Ms. Delaney then went on to reiterate what Ms. Demers stated earlier that we are not here to balance the budget, but to develop and long-term financial stability and consider the following strategies: Continue strategy to manage balance of sales tax and property tax reliance, continue economic diversification strategy and identify and implement operational efficiencies and best business practices, reviewing levels of service we provide, identify opportunities for cost recovery(fees), maintain strong fund balance position,debt service management, pay-as-you-go capital program (self-financed construction)and implementation of strategic plan (quality of life for citizens). The Council recessed for a short break at 9:15 a.m. and reconvened at 9:26 a.m. After the break, Ms. Delaney started going over FY2010 tools that staff is using to help develop a strong financial strategy. These include but are not limited to the seal coat program, reduced Dell • payment and aggressive expense management which include open positions and operation and capital expense management. In looking at FY201 and beyond,staff will be looking at best practices(to meet the need of a specific business purpose as well as items that we should be doing anyway), as well as efficiencies—identifying ways to work more effectively, reduce expenses,doing more with less, opportunities for job enrichment and cross training for employees(job flexing). Ms. Delaney then went over specifics of the best practices staff is considering and then moved on to the details of the efficiencies being considered. The FY2011 budget challenges have been identified as the following: Manage balance of sales tax and property tax reliance, reallocate drainage utility expenses to separate fund, sales tax performance, pay for performance program,service level impacts,and maintaining current service levels(identify ways to cut costs). Ms. Delaney then went over some current assumptions for FY2011 that include no employee salary performance increases included, no inflation • and no-use of fund balance,just to name a few. Will Hampton, Communications Director took over the discussion and went over some of the questions on the biennial survey that deal with service levels. Cindy Demers,Assistant City Manager then began a presentation regarding cross functional analysis and led into a presentation by Tom Word,Chief of Public Works Operations regarding a re- organization of the Public Works departments. He noted that this process was started with the idea of I_'r 6 City of Round Rock City Council Work Session February 17,2010 Page 3 of 5 being more efficient and then when the budget crisis hit, it reinforced the need to do this even more. He began with efficiencies identified with equipment and then went into how the departments are organized today(with each department—Utilities,Transportation, EDS—doing planning, building and functions and what the future of the public works will look like, organized by planning • operate/maintain ) p g activities, building activities and operate/maintain with people flexing their job duties as necessity arises. This will result in more efficiency, less staffing, level workloads, etc. Mr.Word then presented the draft of the new organizational chart for Public Works and answered questions posed by the City Council. The Council recessed for lunch at 11:41 a.m. and reconvened at 12:10 p.m. Chief Bryan Williams began the afternoon session with the Round Rock Police Department's makeup. He began with their mission and core business functions and reviewed the department's organization chart and annual budget make up. Next he covered the public safety functions of the police department, quality-of-life functions,community alliance functions, as well as legislatively mandated functions, charter and ordinance mandated functions,and CALEA-Mandated Functions. Chief Williams then went over unfunded mandates that the Cit must follow and then went over Round Rock crime • statistics and trends while answering questions posed by the City Council. Chief Williams also covered the areas of the Police Department that they were able to privatize and use volunteers and the department's recent efficiencies/effectiveness gains. These include hiring process improvements, changes in take-home vehicle policy, direct-file process for DA office, report-takers, investigative techs, parolee review and reporting to officers, shift personnel to address service demand issues, Response to Resistance (RTROA)training, and reassignment of low-mileage vehicles to extend useful overall life of the fleet,fit-for-duty policy, improvements in disposal of evidence, retirees to assist in monitoring sex offenders and coordinate volunteers, shift personnel assignments,and e-ticket system. He also covered some items that the department is NOT doing, but should which include but not limited to develop a formal repeat offenders warrant service program, develop a formal commercial vehicle enforcement • program,staff assignment to JTTF, develop on-site training facility, "assist the City to ensure target hardening" of City assets, develop a proactive system of providing,a police presence in City parks and recreation activities,collaborate with local and state agencies to develop and maintain an integrated traffic system utilizing camera system to monitor traffic progression as funding becomes available, and outdoor alert system. City of Round Rock City Council Work Session February-17, 2010 Page 4 of 5 Rick Atkins, Parks and Recreation Director then presented on the mission and focus of the Parks and Recreation Department. He also covered the many different services of PARD, staff makeup and organizational charts. He stated that the City of Round Rock Parks and Recreation Department is set up • similar to many other Parks and Recreation Departments in cities of similar size. Mr.Atkins then covered mandated functions of the Parks and Recreation department. 2. Drainage Utility Systems: Alysha Girard,Assistant City Engineer began the presentation regarding drainage utility and the storm water program services. She went through the storm water strategic plan and storm water cost drivers and budget impacts of the mandate. She then went over the advantages of the drainage utility and stated that t his creates a stable and dedicated funding source to enable continued compliance and proactive maintenance. Currently there are 60 cities with drainage utilities. She then went through examples of impervious cover fees comparison and how the utility program would work. Alysha also went over a proposed implementation schedule for 2010 and asked the Council for guidance on whether to pursue this utility or not. • 3. Recycling Plan Update: Michael Thane, Utilities Director made the presentation and started with some background on curbside recycling. Mr.Thane then went over the current trash and recycling program and the proposed program in addition to comparisons with other area cities. He also went over results of the recycling pilot program. Mr.Thane and Ralph Rocco,from Round Rock Refuse answered questions posed by the City Council. The direction staff received is to work up a recycling plan with trash pickup once a week and recycling pick up once a week with two 96 gallon containers provided for a cost of$16.71 a month. With the unanimous consent of the Council, item 5 was moved up and considered out of the regular order of the agenda. 5. Strategic Plan Update: Cindy Demers introduced the item and started with the Strategic Plan Tracker which leads in to • the project management software for the strategic plan. Cindy Demers went through various points of the project management software for the Council and introduced the Council to the highlights of the software and how staff is and will be using it. 6. Development Review Process Update: Cindy Demers began this discussion and focused on a few key things for discussion. She began the discussion by reviewing the current structure of Development Review in the City and then moved 1`78 City of Round Rock City Council Work Session February 17, 2010 Page 5 of 5 into the proposed Development Services Office. This would be a combination of primary but not all development functions. She covered the primary functions of the office and the structure of the office. It would report directly to the Assistant City Manager with combined oversight and input from the Planning Director and Chief of Public Works Operations. It would be housed as a separate office in the • McConico Building and would be made up of the following positions: Principal Planner(Brad Wiseman), Planner(Taylor Horton), Planning Technicians(Kami Fitzgerald, Christy Arrington), Engineer(David Freireich), Engineering Associate (Aneil Naik), Engineering Assistants(Laton Carr, Ryan Beardmore). Lastly Ms. Demers led a philosophical discussion regarding development review. 4 Downtown Master Plan Update: This item will be discussed at an upcoming Tuesday morning packet briefing. ADJOURNMENT There being no further business,the meeting adjourned at,5:05 p.m. Respectfully Submitted, Sara L.White,City Secretary • • 1.79 City of Round Rock Regular City Council Meeting February 25, 2010 The R ck City Council met in Regular Session on Thursday, February 25, 2010, in the City Council Cham Main Street. CALL SES �) RDER-7:00 P.M. Mayor McG the meeting to order at 7:03 p.m. • ROLL CALL Those members p re Mayor Alan McGraw,Councilmember Rufus Honeycutt, Councilmember George Wh, Pro-Tem Joe Clifford, Councilmember Carlos Salinas, Councilmember John Moman, cilmember Kris Whitfield.Also present were City Manager Jim . t Nuse,Assistant City Manager Cin sand City Attorney Steve Sheets. PLEDGE OF ALLEGIANCE: Mayor McGraw led the follow es of Allegiance: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION Steven Kasey, 8321 Cambridge Drive, a to the Council regarding the City ordinance • that prohibits campaign signs on city property. Kathy Kincaid, spoke to the Council regardin nd Rock Area Arts Council's Imagine event located at the Round Rock Higher Education Center. PROCLAMATIONS: 5A. Consider proclaiming February 22-26 2010 a Freedom Week." Mayor McGraw read the following proclamation and p t to Marvin Felux and Sherry Taylor from the Round Rock Sertoma Club: WHEREAS,we believe man was endowed by his Creator wit alienable rights, and among those rights is-freedom; and WHEREAS,Sertoma International, a civic organization with the rvice to Mankind" adopted an annual "Freedom Week" during National Heritage Month d the reaffirmation of the values and responsibilities of man in a free society;and WHEREAS,the Round Rock Sertoma Club will carry out special Bill ctivities at Round Rock Independent School District elementary schools during Freedom Week, WHEREAS, it seems proper and fitting to bestow official recognition t iotic movement; • NOW,THEREFORE, I,Alan McGraw, Mayor of the City of Round Rock,d roclaim the week of February 22-26, 2010 as "SERTOMA FREEDOM WEEK" in the City of Round Rock and urge all citizens to support the objectives of th a Club and of Freedom Week. PROCLAIMED this 25th day of February 2010. 5B Consider proclaiming March 6,2010 as the Annual Daffodil Festival. 180 City of Round Rock Regular City Council Meeting February 25,2010 -max- The Round Rock City Council met in Regular Session on Thursday, February 25Y ` 10, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER-7:00 P.M. Mayor McGraw called the meeting to order at 7:03 p.m. ROLL CALL t-' '.''. • Those members present were Mayor Alan McGraw,Councilmemper_Rufus Honeycutt, Councilmember George White, Mayor Pro-Tem Joe Clifford, Councilmember Carlos Salinas, Councilmember John Moman, and Councilmember Kris Whitfield.Also present were City Manager Jim Nuse,Assistant City Manager Cindy Demers and City Attorney Steve Sheets. PLEDGE OF ALLEGIANCE: Mayoror McGraw led the following Pledges of Allegiance:-:.iance: .. ... 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION Steven Kasey, 8321 Cambridge Drive,Austih spoke to the Council regarding the City ordinance that prohibits campaign signs on city property,:; -' • Kathy Kincaid, spoke to the Council regarding the Round Rock Area Arts Council's Imagine event located at the Round Rock Higher Educatio,n.. ricer. PROCLAMATIONS: 5A Consider proclaiming February 22-26 2010 as"Sertoma Freedom Week." Mayor McGraw read the.follo,wip'g' proclamation and presented it to Marvin Felux and Sherry Taylor from the Round Rock Ser'tbm—a.Club: WHEREAS,we bell as endowed by his Creator with certain inalienable rights, and among those rights is-freedorrr sand WHEREAS,Sertorria:l:rtternational, a civic organization with the motto "Service to Mankind" adopted an annual "Freedom UVeek" during National Heritage Month dedicated to the reaffirmation of the values and respon`s biI'M- of man in a free society; and WHEREAS,the Round Rock Sertoma Club will carry out special Bill of Rights activities at Round Rock Independent School,Diistrict elementary schools during Freedom Week; and WHEREAS', it seems proper and fitting to bestow official recognition to this patriotic movement; NOW,THEREFORE, I,Alan McGraw, Mayor of the City of Round Rock,do hereby proclaim the • week of February22,26, 2010 as "SERTOMAiFREEDOM WEEK" in the,City;of Round Rock and urge all citizens to support the objectives of the Sertoma Club and of Freedom Week. PROCLAIMED this 25th day of February 2010. "'SB`:">' Consider proclaiming March 6 2010 as the Annual Daffodil Festival. 181 City of Round Rock Regular City Council Meeting February 25, 2010 Page 2 of 8 Mayor McGraw read the following proclamation and presented it to Alicia Carlile and other members of the Round Rock Sr. Citizen Foundation: WHEREAS,due to the hard work of the Round Rock Senior Citizens Foundation,the City.of Round Rock is now considered the "Daffodil Capital of Texas";and WHEREAS,the goal of the Round Rock Senior Citizens Foundation is to turn Round Rock into a sea of daffodils; and WHEREAS,the daffodils will serve as a beacon to the Round Rock community and social environment for senior citizens; and WHEREAS,every grassy spot in front of businesses, offices,and throughout the City will have daffodils welcoming spring and everyone to the 14th Annual Daffodil Festival; and WHEREAS,the Daffodil Festival will have entertainment,games,shopping,foods, arts and crafts, an auction and raffle for everyone of all ages; and NOW,THEREFORE, I,Alan McGraw, Mayor of the City of Round Rock,Texas, do hereby proclaim March 6,2010 as the "15th ANNUAL DAFFODIL FESTIVAL" in the City of Round Rock and urge everyone to come out to the Allen R. Baca Center on March 6 from 9:00 a.m.to 4:00 p.m.to join the Round Rock Senior Citizens Foundation in celebrating this joyful occasion. PROCLAIMED this 25th day of February 2010. CONSENT AGENDA: All items listed with an asterisk(*)are considered to be routine by the City Council and will be enacted by one motion.There will be no separate discussion of these items unless requested by a • Council member in which event the item will be removed from the consent agenda and considered in its normal sequence on the regular agenda. * nil minutes for February 11 2010. 7A. Consider approval of the City Council ry *9A1 Consider an ordinance authorizing a temporary 30-mph construction speed zone on Red Bud Lane from U.S. 79 to Country Drive. (Second Reading) *9A2 Consider an ordinance designating the intersection of Gattis School Road and Windy Park Drive as a Four-Way Stop intersection. (Second Reading) Mayor McGraw requested that Item 9A2 be pulled from the Consent Agenda to allow Council to ask questions of staff. MOTION: Councilmember Whitfield moved to approve the consent agenda. Councilmember Honeycutt seconded the motion. • VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. 182 City of Round Rock Regular City Council Meeting February 25, 2010 Page 3 of 8 APPROVAL OF MINUTES: *7A. Consider approval of the City Council minutes for February 11, 2010. This item was approved under the consent agenda. Mayor McGraw went out of the regular order of the agenda to consider the following item: • ORDINANCES: *9A2. Consider an ordinance designating the intersection of Gattis School Road and Windy Park Drive as a Four-Way Stop intersection. (Second Reading) Tom Word, Chief of Public Works Operations made the staff presentation. ORDINANCE NO. AN ORDINANCE AMENDING THE TRAFFIC CODE BY DESIGNATING THE INTERSECTION OF GATTIS SCHOOL ROAD AND WINDY PARK DRIVE AS AN ALL-WAY STOP INTERSECTION; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember Salinas seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White • Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. Mayor McGraw resumed the regular order of the agenda. PRESENTATIONS: 8A1. Consider a presentation regarding the financial status of the City. Cheryl Delaney, Finance Director made the staff presentation. 8131. Consider a presentation regarding the UASI Urban Area Working Group's(UAWG) approval of UASI FY2010 grant funding for an Emergency Planner FTE or Contractor for 36 months. Brad Bradford, Emergency Management Coordinator made the staff presentation. 8C1. Consider a presentation and discussion regarding the Heritage Trail. David Buzzell with • the Parks and Recreation Department made the staff presentation. 8D1. Consider a presentation regarding the Kenney Fort,Boulevard (Arterial "A")Traffic Impact Fee Analysis. Tom Word, Chief of Public Works made the staff presentation. 1:8;3 City of Round Rock Regular City Council Meeting February 25, 2010 Page 4 of 8 8D2. Consider a presentation regarding the final payment to the Texas Department of Transportation for the Advance Funding Agreement for the US 79 Gap Project:west of A.W. Grimes Boulevard (FM 1460)to County Road 195.Tom Word,Chief of Public Works Operations made the staff presentation. ORDINANCES: *9A1. Consider an ordinance authorizing a temporary 30-mph construction speed zone on Red Bud Lane from U.S.79 to Country Drive. (Second Reading) This item was approved under the consent agenda. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9,SECTION 9.504, CODE OF ORDINANCES (1995 EDITION),CITY OF ROUND ROCK, TEXAS, ADOPTING A TEMPORARY CONSTRUCTION SPEED ZONE FOR A PORTION OF RED BUD LANE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. 961. Consider an ordinance establishing regulations for controlling the introduction of pollutants into the Municipal Separate Storm Sewer System (First Reading) (Requires Two Readings) Danny Halden, City Engineer, made the staff presentation. • ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 10, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS BY ADDING SECTION 10.1100, ESTABLISHING REGULATIONS FOR CONTROLLING THE INTRODUCTION OF POLLUTANTS INTO THE MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4) OR CONVEYANCES; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilmember Salinas moved to approve the ordinance.Councilmember Whitfield seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. • 9C1. Consider an ordinance amending the Human Resources Policies and Procedures Manual by amending Sections 4.05 Sick Leave,4.06 Family and Medical Leave Act(FMLA).Section 4.07 Emergency Leave and by adding Section 4.11 Catastrophic Leave Pool. First Reading Teresa Bledsoe, Human Resources Director made the staff presentation. ORDINANCE NO. 184 City of Round Rock Regular City Council Meeting February 25, 2010 Page 5 of 8 AN ORDINANCE AMENDING SECTIONS 4.05 SICK LEAVE, 4.06 FAMILY AND MEDICAL LEAVE ACT (FMLA) AND 4.07 EMERGENCY LEAVE OF THE HUMAN RESOURCES POLICIES AND PROCEDURES MANUAL AND ADDING SECTION 4.11 CATASTROPHIC LEAVE POOL; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember White seconded the motion. • VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. MOTION: Mayor Pro-Tem Clifford moved to dispense with second reading with the unanimous consent of the Council and adopt the ordinance. Councilmember Whitfield seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas • Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. 9D1 Consider an ordinance adopting the Law Enforcement Fund Budget for FY2009-2010. (First Reading)(Reg uires Two Readings) ORDINANCE NO. AN ORDINANCE ADOPTING A BUDGET FOR THE LAW ENFORCEMENT FUND FOR THE 2009-2010 FISCAL YEAR. MOTION: Councilmember White moved to approve the ordinance. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White • Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. RESOLUTIONS: 185 City of Round Rock Regular City Council Meeting February 25, 2010 Page 6 of 8 10A1. Consider a resolution authorizing the Mayor to execute a Lease Agreement with the Round Rock Area Arts Council for space at the City's Business Center Complex,231 E. Main Street. Cheryl Delaney, Finance Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution.Councilmember Moman seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. 1061. Consider a resolution authorizing the Mayor to execute a Contract for Sale with Jimmy Nassour for the purchase of 43.0538 acres (Cypress Semi-Conductor tract). Steve Sheets,City Attorney made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember White • seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. 10C1. Consider a resolution authorizing the Mayor to execute Supplemental Agreement No. 1 with Holmes Murphy and Associates for renewal of employee benefit consulting services. Teresa Bledsoe, Human Resources Director made the staff presentation. MOTION: Mayor Pro-Tem Clifford moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None City of Round Rock Regular City Council Meeting February 25, 2010 Page 7 of 8 ACTION:The motion carried unanimously. 10D1 Consider a resolution authorizing the Mayor to execute a Byrne Justice Assistance grant application for a Small Unmanned Ground Vehicle (SUGV)and six surveillance camera systems. Captain Alain Babin made the staff presentation. • MOTION: Councilmember Honeycutt moved to approve the resolution. Mayor Pro-Tem Clifford seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. 10E1 Consider a resolution authorizing the Mayor to execute a Real Estate Contract with Dain Jay Johnson for the purchase of 0.287 acres located at 307 W. Main Street. Steve Sheets, City Attorney made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Mayor Pro-Tem Clifford • seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. 10F1 Consider a resolution authorizing the Mayor to execute the Fourth Amendment to the Development Agreement with NNP-Teravista L.P. Jim Stendebach, Planning and Community Development Director made the staff presentation. MOTION: Councilmember Whitfield moved to approve the'resolution.Councilmember Honeycutt seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield 18:7 City of Round Rock Regular City Council Meeting February 25, 2010 Page 8 of 8 Nays: None Absent: None ACTION:The motion carried unanimously. 10F2. Consider a resolution designating a tract of land owned by Travis Johnson as a Non- • Recorded subdivision entitled to be developed under modified regulations. Jim Stendebach, Planning and Community Development Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution.Councilmember Moman seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST EXECUTIVE SESSION: • 12A. Consider Executive Session as authorized by§551.087, Government Code,to discuss or deliberate the offer of a financial or other incentive to a business prospect seeking to stay or expand within the city limits of Round Rock. The City Council recessed into Executive Session. Mayor McGraw called the Executive Session to order at 8:52 p.m. and adjourned it at 9:07 p.m. ADJOURNMENT There being no further business,the meeting adjourned at 9:07 p.m. Respectfully Submitted, %"V V• Kbv- tt Sara L.White, City Secretary P 188 City of Round Rock Regular City Council Meeting March 11, 2010 The Round Rock City Council met in Regular Session on Thursday, March 11, 2010, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER-7:00 P.M. Mayor McGraw called the meeting to order at 7:03 p.m. ROLL CALL Those members present were Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember George White, Councilmember Carlos Salinas, Councilmember John Moman, and Councilmember Kris Whitfield. Also present were Assistant City Manager Cindy Demers and City Attorney Steve Sheets. City Manager Jim Nuse arrived late to the meeting. PLEDGE OF ALLEGIANCE: Mayor McGraw led the following Pledges of Allegiance: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION There were no citizens wishing to speak. • PROCLAMATIONS: 5A. Consider proclaiming March as American Red Cross Month in Round Rock. Mayor McGraw read the following proclamation and presented it to a representative of the American Red Cross. WHEREAS,The American Red Cross is one of the nation's oldest, most recognized humanitarian organizations,and is woven tightly into the fabric of Central Texas; and WHEREAS,for more than 94 years,the American Red Cross;of Central Texas has been the place where citizens join together and are always willing to reach out and take care of others in need from home fires to windstorms,flooding and man-made disasters; and WHEREAS,the Red Cross also serves military families by delivering emergency messages between soldiers and their families back home, providing counseling and financial assistance; and WHEREAS,the Red Cross is dedicated to training our community in the life-saving skills of CPR, first aid, and disaster preparedness;and WHEREAS,the Red Cross is a volunteer-led organization that relies on the generosity of the American people; and WHEREAS,our community is indeed fortunate to have this organization with hundreds of volunteers dedicated to relieving suffering and saving lives, and restoring hope at home and throughout the world every day; NOW THEREFORE, I,ALAN McGRAW, Mayor of the City of Round Rock,Texas, do hereby proclaim March 2010 as "American Red Cross Month" in Round Rock and urge all residents to continue to volunteer and give generously to the American Red Cross and its local offices. PROCLAIMED this 111h day of March 2010. 189 City of Round Rock Regular City Council Meeting March 11, 2010 Page 2 of 7 CONSENTAGENDA: All items listed with an asterisk(*) are considered to be routine by the City Council and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Council member in which event the item will be removed from the consent agenda and considered in its normal sequence on the regular agenda. *7A1 Consider approval of the City Council minutes for February 17. 2010 and February 25, 2010. *9A1 Consider an ordinance establishing regulations for controlling the introduction of pollutants into the Municipal Separate Storm Sewer System (Second Reading) *9131 Consider an ordinance adopting the Law Enforcement Fund Budget for FY2009-2010. (Second Reading) MOTION: Mayor Pro-Tem Clifford moved to approve the consent agenda. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas • Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. APPROVAL OF MINUTES: *7A1 Consider approval of the City Council minutes for February 17, 2010 and February 25, 2010. This item was approved under the consent agenda. PRESENTATIONS: 8A1 Consider a presentation regarding the Downtown Master Plan. Will Hampton, Communication Director made the staff presentation with input also from David Pavliska of the Planning and Zoning Commission. Mr. Hampton started with a review of what has been to date and then moved on to a discussion individual tours of the downtown master Ian bus tour this of questions posed during the Councils p week. The City Council gave input their input on the plan and Mr. Hampton answered questions posed by the Council regarding the plan. ORDINANCES: City of Round Rock Regular City Council Meeting March 11, 2010 Page 3 of 7 *9A1 Consider an ordinance establishing regulations for controlling the introduction of pollutants into the Municipal Separate Storm Sewer System (Second Reading)This item was approved under the consent agenda. ORDINANCE N0. AN ORDINANCE AMENDING CHAPTER 10,CODE OF ORDINANCES(1995 EDITION), CITY OF ROUND ROCK,TEXAS BY ADDING SECTION 10.1100, ESTABLISHING-REGULATIONS FOR CONTROLLING THE INTRODUCTION OF POLLUTANTS INTO THE MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4)OR CONVEYANCES; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. *961 Consider an ordinance adopting the Law Enforcement Fund Budget for FY2009-2010. (Second Reading) This item was approved under the consent agenda. ORDINANCE NO. AN ORDINANCE ADOPTING A BUDGET FOR THE LAW ENFORCEMENT FUND FOR THE 2009-2010 FISCAL YEAR. 9C1 Consider an ordinance amendink Chapter 11,Section 11.603.Code of Ordinances, by adding subsection (g) relating to nonconforming buildings and structures. (First Reading) This item was withdrawn from the agenda at the request of staff. 9C2 Consider an ordinance re-adopting guidelines and criteria governing reinvestment zones • and tax abatement agreements within the city limits or extraterritorial jurisdiction of the City of Round Rock. (First Reading) Cindy Demers,Assistant City Manager made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. MOTION: Mayor Pro-Tem Clifford moved to dispense with second reading with the unanimous consent of the Council and adopt the ordinance.Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw 19=1. City of Round Rock Regular City Council Meeting March 11,2010 Page 4 of 7 Nays: None Absent: None ACTION:The motion carried unanimously. RESOLUTIONS: 10A1. Consider a resolution accepting a Grant Award of$384.000 from the Edward Byrne Memorial Justice Grant Program. Captain Alain Babin, Police Department made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution.Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 1061. Consider a resolution authorizing the Mayor to execute Quantity Adjustment/Changer Order No. 3 with Fazzone Construction Co.. Inc.for the remodeling of the City Business Center Complex. • Tom Word,Chief of Public Works Operations made the staff presentation. MOTION: Mayor Pro-Tem Clifford moved to approve the resolution.Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Whitfield Mayor McGraw Nays: None Absent: Councilmember Moman ACTION:The motion carried unanimously. 10C1. Consider a resolution authorizing the Mayor to execute an Agreement for Street Lighting Service with Oncor Electric Delivery Company LLC for the Wyoming Springs Drive Widening Project. • This item was withdrawn from the agenda at the request of staff. 10C2. Consider a resolution authorizing the Mayor to execute Supplemental Contract No. 1 with Rodriguez Transportation Group. Inc.for the Chisholm Trail Road Reconstruction/Parkway Extension Project. Tom Word, Chief of Public Works Operations made the staff presentation. 492 City of Round Rock Regular City Council Meeting March 11, 2010 Page 5 of 7 MOTION: Councilmember Salinas moved to approve the resolution.Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford • Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10C3 Consider a resolution authorizink the Mayor to execute a Real Estate Contract with Robinson Land Limited Partnership et al.for the purchase of a 1.363 acre tract located alone RM 620 and Deep Wood Drive. Tom Word,Chief of Public Works Operations made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10C4 Consider a resolution authorizing the Mayor to execute a Nonprofit Funding Agreement with The Clean Air Force of Central Texas. Tom Word, Chief of Public Works Operations made the staff presentation. MOTION: Mayor Pro-Tem Clifford moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 1.93 City of Round Rock Regular City Council Meeting March 11,2010 Page 6 of 7 1005 Consider a resolution authorizing the Mayor to execute Quantity Adjustment/Change Order No 2 with Cutler Repaving Inc.for the 2009 Street Maintenance Program. Tom Word,Chief of Public Works Operations made the staff presentation. MOTION: Councilmember Moman moved to approve the resolution. Councilmember Whitfield • seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 1006 Consider a resolution authorizing the Mayor to execute a Mutual Settlement Agreement and Release with RGM Constructors. Tom Word,Chief of Public Works Operations made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution.Councilmember Honeycutt • seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST EXECUTIVE SESSION: 12A Consider Executive Session as authorized by§551.071. Government Code,for consultation with the City Attorney regarding an Interlocal Agreement with the Round Rock Independent School District concerning the proposed Westside Recreation Center. The Council recessed to the Executive Chamber for the Executive Session. Mayor McGraw called the Executive Session to order at 8:47 p.m. and adjourned at 9:15 p.m. 126 Consider Executive Session as authorized by§551071 and §551.072 Government Code, for consultation with the City Attorney regarding possible litigation regarding the Contract for Sale of City of Round Rock Regular City Council Meeting March 11, 2010 Page 7 of 7 Real Property with DBRA Athens Property Investments L.P.for Lot 9 Heritage Center(Old Police Department Building). The Council recessed to the Executive Chamber for the Executive Session. Mayor McGraw called the Executive Session to order at 9:15 p.m. and adjourned at 9:50 p:m. ACTION RELATED TO EXECUTIVE SESSION: 13A Consider a resolution authorizing the Mayor to execute a Release of Contract regarding the Contract for Sale of Real Property with DBRA Athens Property Investments, L.P.,for Lot 9, Heritage Center(Old Police Department Building.) MOTION: Councilmember White moved to deny the resolution authorizing a Release of Contract. Mayor Pro-Tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None • ACTION:The motion carried unanimously. ADJOURNMENT There being no further business,the meeting adjourned at 9:52 p.m. Respectfully Submitted, c'_SZQ� Sara L.White,City Secretary X1°95 City of Round Rock Special Called City Council Meeting March 16,2010 , , Thi ock City Council met in a Special Called Session on Tuesday, March 16, 2010, in the City Council C\\ 1 E. Main Street. CAUSES DER—10:00 A.M. Mayor McGr he session to order at 10:00 a.m. ROLL CALL: Those members pr , Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember George White, lmember Kris Whitfield. Mayor Alan McGraw, Councilmember Carlos T.Salinas, ilmember John Moman were absent from this meeting. Also present were City Manager Jim \ ity Attorney Steve Sheets. RESOLUTIONS: \ 3A1. Consider a resolution appro ` ection Cancellation Order for the City of Round Rock General Election on May 8.2010.Sara W "„ ecretary made the staff presentation and presented the City Council with the \� MOTION: Councilmember White moved to a e consent agenda.Councilmember Whitfield seconded the motion. VOTE. Ayes: Councilmember Holl Councilmember Whi Councilmember Whit Mayor Pro-Tem Clifford",�, Nays: None ` Absent: Mayor McGraw Councilmember Salinas Councilmember Moman ACTION: The motion carried unanimously. \ ; ADJOURNMENT There being no further business,the meeting adjourned at 10:02.a.m. R`e Ily Submitted, Sara L.W�' ecretary • 1=96 .y City of Round Rock Special Called City Council Meeting March 16,2010 The Round Rock City Council met in a Special Called Session on Tuesday, March 16; 2010, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER_—10:00 A.M. Mayor McGraw called the session to order at 10:00 a.m. ROLL CALL: Those members present were, Mayor Pro-Tem Joe Clifford,-Councilmember Rufus Honeycutt, Councilmember George White,and Councilmember Kris Whitfield. 'Mayor Alan McGraw, Councilmember Carlos T.Salinas,and Councilmember John Moman were absent from this meeting. Also present were City Manager Jim Nuse and City Attorney Steve Sheets. RESOLUTIONS: 3A1 Consider a resolution approving an Election Cancellation Order for the City of Round Rock General Election on May 8,2010.Sara White;.City Secretary made the staff presentation and presented the City Council with the certification'of unopposed candidates. MOTION: Councilmember White moved to approve the resolution. Councilmember Whitfield seconded the motion. • VOTE. Ayes: Councilmember Honeycutt Councilmember White Councilmember Whitfield Mayor Pro-Tem Clifford Nays,:-'-,. None Absent: Mayor McGraw Councilmember Salinas Councilmember Moman ACTION: The motion carried unanimously. ADJOURNMENT- _ There beirg.no further business,the meeting adjourned at 10:02 a.m. Respectfully Submitted, owd, Sara L.White, City Secretary .l :197 City of Round Rock Regular City Council Meeting March 25, 2010 The Round Rock City Council met in Regular Session on Thursday, March 25, 2010, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER-7:00 P.M. Mayor McGraw called the meeting to order at 7:01 p.m. ROLL CALL Those members present were Mayor McGraw, Councilmember Honeycutt, Councilmember White, Mayor Pro-Tem Clifford, Councilmember Salinas, Councilmember Moman, Councilmember Whitfield.Also present were City Manager Jim Nuse,Assistant City Manager Cindy Demers and City Attorney Steve Sheets. No one was absent from this meeting. PLEDGE OF ALLEGIANCE: Mayor McGraw led the following Pledges of Allegiance: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION Melinda Overstreet,2019 Bent Tree Loop, Round Rock, spoke to the City Council regarding • parking enforcement along Main Street. PROCLAMATIONS: 5A. Consider proclaiming March 26, 2010, as"Purple Day" in Round Rock in support of epilepsy awareness. Mayor McGraw read the following proclamation and presented it to April Wells and her daughter Amandya: WHEREAS,epilepsy is one of the most common neurological conditions,estimated to affect more than 50 million people worldwide and more than 3 million people in the United States; and WHEREAS, one in ten persons will have at least one seizure during his or her lifetime; and WHEREAS,the public is often unable to recognize common seizure types,or how to respond with appropriate first aid; and WHEREAS, people around the world will wear purple tomorrow as part of a global effort to promote awareness about epilepsy; and WHEREAS, Purple Day is celebrated to increase understanding, reduce stigma and improve quality of life for people with epilepsy throughout the country and globally; NOW THEREFORE, 1,ALAN McGRAW, Mayor of the City of Round Rock,Texas, do hereby proclaim March 26, 2010, as "Purple Day" in Round Rock and urge residents to join Amandya and April in raising awareness of epilepsy by wearing purple on March 26-- that's tomorrow! PROCLAIMED this 25th day of March 2010. 5B. Consider proclaiming April as Arts Appreciation Month in Round Rock. 198 City of Round Rock Regular City Council Meeting March 25, 2010 Page 2 of 10 Mayor McGraw read the following proclamation and presented it to members of Round Rock Area Arts Council and representatives from the Round Rock Independent School District. WHEREAS,the arts can infuse a community with civic pride, define a sense of place, and build upon community identity, image and character; and • WHEREAS,the arts provide an effective way to communicate across language and cultural barriers, as artists, performers and musicians express unique emotions,thoughts, and experiences; and WHEREAS,springtime in April is a fittinglime of year to acknowledge how arts add value to our daily lives, reminding us of beauty often overlooked and of times gone by,and encouraging dreams of a better tomorrow; and WHEREAS,we commend all individuals and organizations for advancing the arts, including the Round Rock Independent School District for showcasing an elementary music festival and art exhibition, and the Round Rock Area Arts Council for hosting a successful "Imagine 2010" community event bringing in approximately 500 guests for artwork and live music; NOW THEREFORE, I,ALAN McGRAW, Mayor of the City of Round Rock,Texas, do hereby proclaim April 2010 as "Arts Appreciation Month" in Round Rock and urge residents to show appreciation for our talented artists, performers and musicians and take an hour or two with your family or a friend to view the 100-plus pieces of"artwork on display for the community through May 14 at Texas State University's Round Rock Higher Education Center. PROCLAIMED this 25th day of March 2010. CONSENT AGENDA: All items listed with an asterisk N are considered to be routine by the City Council and will be • enacted by one motion.There will be no separate discussion of these items unless requested by a Council member in which event the item will be removed from the consent agenda and considered in its normal sequence on the regular agenda. *7A. Consider approval of the City Council minutes for the March 11, 2010 Regular Meeting and March 16, 2010 Special Called Meeting. MOTION: Councilmember Salinas moved to approve the consent agenda. Councilmember Moman seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield • Nays: None Absent: None ACTION:The motion carried unanimously. APPROVAL OF MINUTES: *7A. Consider approval of the City Council minutes for the March 11,2010 Regular Meeting and March 16, 2010 Special Called Meeting. 1-99 City of Round Rock Regular City Council Meeting March 25, 2010 Page 3 of 10 *10A1. Consider a resolution authorizing a property tax refund to Charlie Wright,Jr.for 2009 taxes in the amount of$826.14. *10A2. Consider a resolution authorizing a property tax refund to Wal-Mart Real Estate Business Trust for 2007 and 2008 taxes totaling$14,506.60. *10A3. Consider a resolution authorizing a property tax refund to Clifton O.Taylor,Jr.for 2009 taxes in the amount of$562.31. *10A4. Consider a resolution authorizing a property tax refund to William D.Shietze for 2009 taxes in the amount of$568.52. *10A5. Consider a resolution authorizing a property tax refund to Thaddeus Santelli for 2009 taxes in the amount of$695.32. *10A6. Consider a resolution authorizing a property tax refund to GCLC, Ltd.for 2007 and 2008 taxes totaling$4,500.15. *10A7. Consider a resolution authorizing a property tax refund to CPG Round Rock, L.P. (Round Rock Premium Outlets)for 2007 taxes in the amount of$26,888.60. • *10A8. Consider a resolution authorizing a property tax refund to Daniel Quinones for 2009 taxes in the amount of$1,123.73. *10A9. Consider a resolution authorizing a property tax refund to Jenell L. Paul for 2009 taxes in the amount of$532.52. *10A10. Consider a resolution authorizing a property tax refund to ABS TX Investor, L.P.for 2006 and 2007 taxes totaling$7,173.41. PRESENTATIONS: 8A. Consider a presentation regarding the Financial Status of the City. Cheryl Delaney, Finance Director made the staff presentation. 8B. Consider a presentation regarding service billing for select emergency services performed by the Round Rock Fire Department. Chief Larry Hodge and Fire Marshal Billy Wusterhausen made the staff presentation. ORDINANCES: 9A1. Consider an ordinance amending Chapter 3,Section 3.1400, Code of Ordinances,to establish definitions and use standards for Real Estate Marketing signs and Pole Mounted Banners. 200 City of Round Rock Regular City Council Meeting March 25,2010 Page 4 of 10 (First Reading) Jim Stendebach, Planning and Community Development Director made the staff presentation. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 3, SECTIONS 3.1403, 3.1404,.AND 3.1406, CODE OF ORDINANCES • (1995 EDITION), CITY OF ROUND ROCK, TEXAS, REGARDING REAL ESTATE MARKETING SIGNS AND POLE MOUNTED BANNERS; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilmember Moman moved to approve the ordinance with amendment to increase the allowable size of signs under subsection (2)(a)from 9 square feet to 16 square feet. Councilmember Whitfield seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. MOTION: Mayor Pro-Tem Clifford moved to dispense with second reading of the ordinance with • the unanimous consent of the Council and adopt the ordinance. Councilmember Whitfield seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. 9131. Consider an ordinance amending Chapter 9. Code of Ordinances, by adding Section 9.310 regarding the enforcement of parking regulations by persons other than police officers. (First Reading) Police Chief Bryan Williams made the staff presentation. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.300,CODE OF ORDINANCES(1995 EDITION), CITY OF ROUND ROCK, TEXAS, BY ADDING SUBSECTION 9.310 REGARDING PARKING REGULATIONS ENFORCEMENT; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. 201 City of Round Rock Regular City Council Meeting March 25,2010 Page 5 of 10 MOTION: Councilmember Whitfield moved to approve the ordinance.Councilmember Salinas seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas ' Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. MOTION: Mayor Pro-Tem Clifford moved to dispense with second reading of the ordinance with the unanimous consent of the council and adopt the ordinance. Councilmember Whitfield seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman • Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. RESOLUTIONS: *10A1. Consider a resolution authorizing a property tax refund to Charlie Wright.Jr.for 2009 taxes in the amount of$826.14. This item was approved under the consent agenda. *10A2. Consider a resolution authorizing a property tax refund to Wal-Mart Real Estate Business Trust for 2007 and 2008 taxes totaling$14,506.60. This item was approved under the consent agenda. *10A3. Consider a resolution authorizing a property tax refund to Clifton 0.Taylor.Jr.for 2009 taxes in the amount of$562.31. This item was approved under the consent agenda. *10A4. Consider a resolution authorizing a property tax refund to William D.Shietze for 2009 taxes in the amount of$568.52. This item was approved under the consent agenda. *10A5. Consider a resolution authorizing a property tax refund to Thaddeus Santelli for 2009 taxes in the amount of$695.32. This item was approved under the consent agenda. *10A6. Consider a resolution authorizing a property tax refund to GCLC. Ltd.for 2007 and 2008 taxes totaling$4,500.15. This item was approved under the consent agenda. -202 City of Round Rock Regular City Council Meeting March 25,2010 Page 6 of 10 *10A7. Consider a resolution authorizing a property tax refund to CPG Round Rock. L.P. (Round Rock Premium Outlets)for 2007 taxes in the amount of$26,888.60. This item was approved under the consent agenda. *10A8. Consider a resolution authorizing a property tax refund to Daniel Quinones for 2009 taxes in the amount of$1.123.73. This item was approved under the consent agenda. *10A9. Consider a resolution authorizing a property tax refund to Jenell L. Paul for 2009 taxes in the amount of$532.52. This item was approved under the consent agenda. *10A10. Consider a resolution authorizing a property tax refund to ABS TX Investor. L.P.for 2006 and 2007 taxes totaling$7.173.41. This item was approved under the consent agenda. 10131. Consider a resolution authorizing the Mayor to execute Supplemental Contract No. 1 for the Little Oaks Subdivision Improvements Proiect. Danny Halden, City Engineer made the staff presentation. MOTION: Councilmember Moman moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Mayor McGraw • Councilmember Honeycutt Councilmemb'er White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. 10C1. Consider a resolution authorizing the Mayor to execute an Interlocal Agreement with Williamson County Appraisal District for the 2010 Pictometry Aerial Photo Project. Cindy Demers, Assistant City Manager made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. 203 City of Round Rock Regular City Council Meeting March 25, 2010 Page 7 of 10 10C2. Consider a resolution authorizing the Mayor to execute an Interlocal Agreement with the City of Georgetown regarding placement of monument signs. Jim Nuse, City Manager made the staff presentation. MOTION: Councilmember Moman moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. 10C3. Consider a resolution to direct staff to submit an online application to Google, Inc.for the Google Fiber for Communities RFI. Brooks Bennett,Technology Specialist, made the staff presentation. • MOTION: Councilmember White moved to approve the resolution.Councilmember Salinas seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. 10C4. Consider a resolution amending the policy for naming city facilities, parklands, and streets. Jim Nuse,City Manager made the staff presentation. MOTION: Mayor Pro-Tem Clifford moved to approve the resolution as amended by amending criteria (3)to say"Memoriam for an individual" and strike the balance of the sentence. Councilmember • Moman seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None 204 City of Round Rock Regular City Council Meeting March 25, 2010 Page 8 of 10 Absent: None ACTION:The motion carried unanimously. 10D1. Consider a resolution authorizing the Mayor to execute a Second Amended Interlocal Agreement with the Cities of Cedar Park and Leander regarding Acquisition of Easements for • Construction of a Raw Water Transmission Line along Trails End Road. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution.Councilmember Whitfield seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. 10132. Consider a resolution authorizing the Mayor to execute an Interlocal Agreement with the Brushy Creek Regional Utility Authority regarding Regional Water Project Construction • Administrative Services. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution. Mayor Pro-Tem Clifford seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. 10D3. Consider a resolution authorizing the Mayor to execute an Interlocal Agreement with the Brushy Creek Regional Utility Authority regarding Regional Water Proiect Administrative Services. • Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution.Councilmember Salinas seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White 205 City of Round Rock Regular City Council Meeting March 25, 2010 Page 9 of 10 Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. 10D4. Consider a resolution authorizing the Mayor to execute an Interlocal Agreement with the Brushy Creek Regional Utility Authority regarding Regional Water Proiect General Manager Services and Capital Program and Construction Manager Services. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution.Councilmember Whitfield seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield • Nays: None Absent: None ACTION:The motion carried unanimously. 10D5. Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with HDR Engineering, Inc.for the Water Reuse System- Phase 1 Project. MOTION: Councilmember Salinas moved to approve the resolution. Mayor Pro-Tem Clifford seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. • APPOINTMENTS: 11A. Consider one appointment to the Planning and Zoning Commission to fill an unexpired term. MOTION: Councilmember White moved to appoint by acclamation Bob Bennett to the Planning and Zoning Commission. Councilmember Whitfield seconded the motion. 206 City of Round Rock Regular City Council Meeting March 25, 2010 Page 10 of 10 VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST EXECUTIVE SESSION: 13A Consider Executive Session as authorized by§551071 and §551.072 Government Code for consultation with the City Attorney regarding possible litigation regarding the Contract for Sale of Real Property with DBRA Athens Property Investments L P for Lot 9 Heritage Center(Old Police Department Building). The Council recessed to executive session. The Mayor called the Executive Session to order at 8:40 p.m. and adjourned it at 9:25 p.m. ACTION RELATIVE TO EXECUTIVE SESSION: • 14A Consider discussion and/or possible action regarding possible litigation regarding the Contract for Sale of Real Property with DBRA Athens Property Investments L.P.for Lot 9, Heritage Center(Old Police Department Building). No action was taken on this item. ADJOURNMENT There being no further business,the meeting was adjourned at 9:23 p.m. Respectfully Submitted, '5a�- eo;u Sara L.White,City Secretary 207 City of Round Rock Regular City Council Meeting April 8, 2010 The Round Rock City Council met in Regular Session on Thursday, April 08, 2010, in the City Council Chamber,221 E. Main Street. CALL SESSION TO ORDER-7:00 P.M. Mayor McGraw called the meeting to order at 7:03 p.m. • ROLL CALL Those members present were Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt,Councilmember George White, Councilmember Carlos Salinas, Councilmember John Moman, and Councilmember Kris Whitfield. Also present were City Manager Jim Nuse,Assistant City Manager Cindy Demers, and City Attorney Steve Sheets. PLEDGE OF ALLEGIANCE: Mayor McGraw led the following Pledges of Allegiance: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION There were no citizens wishing to speak during citizen communication. • PROCLAMATIONS: 5A. Consider proclaiming April 4-10. 2010 as Community Development Week and the month of April as Fair Housing Month in Round Rock. WHEREAS, the U.S. Department of Housing and Urban Development implemented the Community Development Block Grant program in 1974 for the purpose of providing local governments with the financial resources to assist low-and moderate-income persons; and WHEREAS, the City of Round Rock has utilized nonprofit and neighborhood-based organizations to address neighborhood and human needs; and WHEREAS, the CDBG Program has made a significant impact on our community through the creation of skill training programs, new home construction, parks and recreational activities, and water, sewer and drainage improvements; and WHEREAS, the City of Round Rock and other local governments have clearly demonstrated the capacity to administer the CDBG Program to identify, prioritize and resolve pressing local problems; and WHEREAS, the City of Round Rock adheres to policies set forth in civil rights legislation, known as the Federal Fair Housing Act, regarding fair housing practices; and WHEREAS, said legislation was signed in April 1968 by President Lyndon B. Johnson prohibiting discrimination in housing practices based on race, color, religion, age, national origin, sex, handicap or familial status; NOW, THEREFORE, I, Mayor Alan McGraw, on behalf of the Round Rock City Council, hereby • proclaim the week of April 4-10, 2010,as: "COMMUNITY DEVELOPMENT WEEK" And,further,the month of April as: "FAIR HOUSING MONTH" And urge all citizens to join us in recognizing the Community Development Block Grant program and the important role it plays in our community. PROCLAIMED this 8th day of April 2010. 5B. Consider proclaiming April 11-17, 2010 as Round Rock Animal Control Officers Appreciation Week. 208 City of Round Rock Regular City Council Meeting April 8,2010 Page 2 of 10 WHEREAS the National Animal Control Association has designated the second Week of April each year as Animal Control Appreciation Week; and WHEREAS various Federal, State, and Local Government Officials throughout the Country take this time to recognize, thank, and commend all Animal Control Officers for the dedicated service they provide to the citizens, various Public Safety, Public Service Agencies and Departments through the Country; and WHEREAS the City of Round Rock would like to express its, sincere thanks and appreciation for • the outstanding service the Round Rock Police Department's Animal Control Unit provides on a daily basis to the citizens of the City;and WHEREAS the Round Rock City Council recognizes and commends our Animal Control Officers for the many dedicated and long hours of service they perform in serving this community, and for fulfilling the Animal Control Unit's commitment to providing the; highest and most efficient level of customer service; and WHEREAS the Round Rock City Council wishes to commend each and every Animal Control Officer for their service, which is in keeping with the long and distinguished tradition of the Animal Control Profession; NOW, THEREFORE, I, ALAN McGRAW, Mayor of the City of Round Rock, Texas, do hereby proclaim the week of April 11 through April 17, 2010,as "Round Rock Animal Control Officers Appreciation Week" and ask all citizens, Public Safety, Health, and Public Service personnel to join in expressing gratitude and appreciation for the outstanding service these individuals provide throughout the year to assure our safety and welfare. PROCLAIMED this 8th day of April 2010 5C Consider proclaiming April 11-17,2010 as Round Rock Telecommunicators Week. WHEREAS, emergencies that require police or fire or emergency medical services can occur at any time; and • WHEREAS, when an emergency occurs the prompt response of police officers, firefighters and paramedics is critical to the protection of life and preservation of property;and WHEREAS, the safety of our police officers and firefighters depends upon the quality and accuracy of information obtained from citizens who telephone ;the Round Rock Police Department Communications Center; and WHEREAS, Public Safety Telecommunicators are the single vital link for our police officers and firefighters by monitoring their activities by radio, providing them information, and ensuring their safety; and WHEREAS, Public Safety Telecommunicators of the Round Rock Police Department have contributed substantially to the apprehension,of criminals, suppression of fires, and treatment of patients; and WHEREAS, each Telecommunicator , has exhibited compassion, understanding, and professionalism during the performance of their job in the past year; and WHEREAS, the men and women of the Round Rock Police Department Communications Center unceasingly provide a vital public service and whose diligence and professionalism keep our City and citizens safe; NOW,THEREFORE, I,Alan McGraw, Mayor of the City of Round Rock,Texas, do hereby call upon all citizens of Round Rock and all patriotic, civic and educational organizations to observe the week of April 11 through April 17,2010, "Round Rock Telecommunicators Week" and urge all citizens, along with Public Safety, Health, and Public Service personnel to join in expressing sincere thanks and appreciation for the many long hours of service and quality performance • these outstanding individuals provide each day to assure safety and welfare of all. PROCLAIMED this 8th day of April 2010 APPROVAL OF MINUTES: 6A. Consider approval of the City Council minutes for the March 25, 2010 Meeting. MOTION: Councilmember Honeycutt moved to approve the minutes. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt 209 City of Round Rock Regular City Council Meeting April 8,2010 Page 3 of 10 Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. PRESENTATIONS: 7A1. Consider a presentation regarding the Transportation Capital Improvement Program (TCIP)quarterly report. Tom Word,Chief of Public Works Operations made the staff presentation. 761. Consider a presentation regarding Water Conservation Rebate programs. Jessica Woods,Water Conservation Specialist for the City of Round Rock made the staff presentation. With the unanimous consent of the council, Mayor McGraw went out of the regular order of the agenda and considered the following item: RESOLUTIONS: 10A1. Consider a resolution naming the City of Round Rock Skate Park as the Shavlah Dame • Skate Park. Jim Nuse, City Manager made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. Mayor McGraw continued with the regular order of the agenda. PUBLIC HEARINGS: 8A1. Consider public testimony regarding Amendment No.4 to Planned Unit Development • (PUD) No. 23 Zoning District (Preserve at Stone Oak/Mayfield Ranch). Jim Stendebach, Planning and Community Development Director made the staff presentation. Mayor McGraw opened the public hearing. 210 City of Round Rock Regular City Council Meeting April 8,2010 Page 4of10 Blake McGee, developer of the Mayfield Ranch subdivision,spoke during the public hearing in favor of the amendment. The architect for the project also spoke with Mr. Magee regarding the signs to be included in the PUD amendment. There being no further testimony,the public hearing was closed. • 8A2. Consider public testimony regarding amending Section 11.501, Code of Ordinance, regarding landscape requirements. Brad Wiseman, Planner made the staff presentation. Mayor McGraw opened the public hearing. There being no testimony,the public hearing was closed. 8A3. Consider public testimony regarding community needs for the development of the 2010- 2011 Community Development Annual Action Plan. Cheryl Delaney, Finance Director made staff presentation. Mayor McGraw opened the public hearing There being no testimony,the public hearing was closed. ORDINANCES: 9A1. Consider an ordinance approving Amendment No.4 to Planned Unit Development(PUD) • No. 23 zoning district (Preserve at Stone Oak/Mayfield Ranch). (First Reading) Jim Stendebach, Planning and Community Development Director made the staff presentation earlier in the meeting during the public hearing. ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. Z-95-12-21-10A, ADOPTED BY THE CITY COUNCIL OF ROUND ROCK, TEXAS, ON DECEMBER 21, 1995,,AND AMENDED BY ORDINANCE NO. Z-00-07-25-12A1, ON JULY 25, 2000, AND AMENDED BY ORDINANCE NO. Z-01-04-26-13A3, ON APRIL 26, 2001, AND AMENDED BY ORDINANCE NO. Z-05-07-14-10C1, ON JULY 14, 2005, BY AMENDING PUD NO. 23, APPROVED BY THE CITY COUNCIL IN SAID ORDINANCE, PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilmember White moved to approve the ordinance. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White • Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. MOTION: Councilmember Moman moved to dispense with,second reading and adopt the ordinance. Councilmember White seconded the motion. 211 City of Round Rock Regular City Council Meeting April 8,2010 Page 5 of 10 VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 9A2. Consider an ordinance.amending Section 11.501, regarding landscaping requirements. (First Readinigi Brad Wiseman, Planner made the staff presentation. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 11,SECTION 11.501, CODE OF ORDINANCES(1995 EDITION),CITY OF ROUND ROCK,TEXAS, REGARDING LANDSCAPING;AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford • Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. MOTION: Councilmember Salinas moved to dispense with second reading and adopt the ordinance. Mayor Pro-Tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. • RESOLUTIONS: 10131. Consider a resolution authorizing the Mayor to execute a Professional Services Contract with Palmer Price, Inc.for a Drainage Utility Study. Alysha Girard,Assistant City Engineer, made the staff presentation. -2'12 City of Round Rock Regular City Council Meeting April 8,2010 Page 6 of 10 MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford • Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10C1. Consider a resolution authorizing the Mayor to execute a Mutual Aid Agreement with the Williamson County Fire Chief's Association. Chief Larry Hodge'made the staff presentation. MOTION: Councilmember Moman moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield • Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10D1. Consider a resolution authorizing the Mayor to execute an Agreement for the Temporary Closure of State Right-of-Way for the Texas Road Rash'Inline Marathon on April 25, 2010. Rick Atkins, Director of Parks and Recreation made the staff presentation. MOTION: Mayor Pro-Temm Clifford moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw • Nays: None Absent: None ACTION:The motion carried unanimously. 10E1. Consider a resolution authorizing the Mayor to execute Amendment No. 2 to the Consent Agreement with Paloma Lake Municipal Utility District Nos. 1 and 2. Michael Thane, Utilities Director made the staff presentation. 21:,3 City of Round Rock Regular City Council Meeting April 8,2010 Page 7 of 10 MOTION: Mayor Pro-Tem Clifford moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10E2. Consider a resolution authorizing the Brushy Creek Regional Utility Authority(BCRUA) to execute an Agreement for Construction Phase Engineering Services with Lockwood Andrews and Newnam, Inc.for the Treated Water Transmission Line Segment 1 Project. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt • Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10E3. Consider a resolution confirming the City's consent to the creation of the Highlands at Mayfield Ranch Municipal Utility District. Steve Sheets,City Attorney made the staff presentation. MOTION: Councilmember Moman moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10F1. Consider a resolution authorizing the Mayor to execute an Advance Funding Agreement with the Texas Department of Transportation for the FM 1460(A.W. Grimes North)-Old Settlers Blvd. 214 City of Round Rock Regular City Council Meeting April 8, 2010 Page 8 of 10 to north of U.S. Hwy 79 Project. Tom Word, Chief of Public Works Operations made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution. Councilmember Moman seconded the motion. • VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10F2. Consider a resolution authorizing the Mayor to execute Construction Contract Change Order No.8 with the Texas Department of Transportation for the FM 1460 expansion proiect. Tom Word, Chief of Public Works Operations made the staff presentation. MOTION: Mayor Pro-Tem Clifford moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt • Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10F3. Consider a resolution authorizing the Mayor to execute Quantity Adiustment/Change Order No. 1 with RGM Constructors, L.P.for the Wyoming Springs,Drive Improvements Proiect. Tom Word, Chief of Public Works Operations made the staff presentation. MOTION: Mayor Pro-Tem Clifford moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 21-_5 City of Round Rock Regular City Council Meeting April 8,2010 Page 9 of 10 10G1 Consider a resolution authorizing the Mayor to execute a Golf Course Management Agreement with CCA-Silband Golf Corp/Round Rock Inc.for the Forest Creek Golf Course. Cheryl I Delaney, Finance Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. APPOINTMENTS: 11A Consider one appointment to the Brushy Creek Regional Utility Authority Board of Directors. MOTION: Councilmember White moved to appointment Kris Whitfield to the BCRUA. • Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST EXECUTIVE SESSION: 13A Consider Executive Session as authorized by§551.072 Government Code, related to the purchase of real property to wit:0.237 of one acre of land necessary for the N. Mays Project(Parcel 6). The City Council recessed into Executive Session. Mayor McGraw called the Executive Session to order at 8:42 p.m. and adjourned it at 8:49 p.m. ACTION RELATIVE TO EXECUTIVE SESSION: 14A Consider a resolution authorizing the Mayor to execute a Real Estate Contract with 2251 TELLABS LTD for the purchase of 0.237 of one acre of land necessary for the N. Mays Prosect(Parcel 6). 216 City of Round Rock Regular City Council Meeting April 8, 2010 Page 10 of 10 MOTION: Councilmember Honeycutt moved to approve the resolution. Mayor Pro-Tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford • Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. ADJOURNMENT There being no further business,the meeting adjourned at 8:50 p.m. Respectfully Submitted, Sara L.White, City Secretary • -21::7 City of Round Rock Special Called City Joint City Council/Planning&Zoning Meeting March 30,2010 The Round Rock City Council, and Planning and Zoning Commission met in a Special Called Joint Work Session on Tuesday, March 30,2010, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER—11:00 A.M. Mayor McGraw called the session to order at 11:10 a.m. ROLL CALL: Those members present from the City Council were, Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt,Councilmember George White,Councilmember Carlos T. Salinas, Councilmember John Moman and Councilmember Kris Whitfield. Those members present from the Planning and Zoning Commission were Chairperson Al Kosik,Vice Chairperson Sandy Arnold, Commissioner Dale Austin, Commissioner Bob Bennett, Commissioner Peter Drapes, Commissioner Celeste Lesmeister, Commissioner Michael Morales, Commissioner David Pavliska, and Commissioner Larry Yawn. Also present were City Manager Jim Nuse and City Attorney Steve Sheets. PRESENTATIONS: 3A. Consider a presentation and discussion regarding the Draft of the Downtown Master Plan. Mayor McGraw started the session and asked all Council and Commission members introduced themselves and then the Mayor began an introduction of the Downtown Master Plan and his thoughts on the plan and why it is needed. Mr. Kosik gave an introduction and said that there are four things important to the Planning and Zoning Commission in regards to the plan and why it's important to have a plan in place regarding future planning and zoning and infrastructure. The Mayor stated that the plan for the meeting is to start at the high 90,000-foot level and drill down from there. Jim Nuse, City Manager took over the presentation and started with the mission of the plan and went through an exercise that the Council and Planning and Zoning will take place in and rank the catalytic projects based on what they feel is most important to least important. The mission of the plan was the first discussion item and members discussed changes to the mission that they would like to see and briefly worked on some rewording. Will Hampton, Communication Director then went over the aims of the master plan and asked for input from all members throughout the discussion. He stated that this is a long term, large-scale development plan. Next,they moved on to the "Planning principles"section and discussed that some professional planning terms currently included need to be removed to make it more understandable to the public and anyone else reading the plan. Mr. Hampton talked on to the walk-ability and transit-orientation 218 City of Round Rock Special Called City Joint City Council/Planning&Zoning Meeting March 30,2010 Page 2 of 2 principle and discussion revolved around the"transit" portion and.what the intent is of that statement. Councilmember Salinas felt like the plan was more focused on mobility rather than transit. Mr. Hampton moved on to historic preservation, responsibility to the environment and the emphasis on enduring design and quality materials.Commissioner Lesmeister questioned whether the planning • principle regarding historic preservation and urban block network were cohesive or two separate items. It was discussed to add "original' before the "urban block network' portion of that statement. Next Mr. Hampton moved on to the primary strategies and each one was discussed. Concern arose around the word "hierarchically"when referring to the differentiation of streets and neighborhoods. All other strategies listed were discussed and then the catalytic projects were discussed and ranked by members of the City Council and Planning and Zoning Commission. There was some discussion regarding two of the catalytic projects and whether they should be split into two different projects. Mayor McGraw explained that plan for the work session is'to go through all the projects, mark preferences and then discuss where to go from here. Will Hampton, Communication Director-covered each catalytic project and what each entail. • Members of both governmental bodies used stickers provided to them to rank the catalytic projects in order of importance to them. The results of the rankingwill not be included in the downtown master Ian, but only used for P discussion purposes. City Manager Jim Nuse reviewed the rankings by both governmental bodies. Mayor McGraw asked Councilmember Honeycutt to discuss"what it looks like when we get there", not necessarily how we get there. Discussion then turned to the implementation of the plan. Wording changes will be made to the document and brought back to both the Council and the Planning and Zoning Commission. Mayor McGraw expressed how much he liked this format and meeting with the Planning and zoningCommission and thinks it should be done more often. Chairperson Kosik stated that it is very p r beneficial to the P&Z to have Council input on items they are working on. ADJOURNMENT There being no further business,the meeting adjourned at 2:27 p.m. Respectfully Submitted, Sara L.White, City Secretary 219 City of Round Rock Special Called City Council Meeting April 22, 2010 The Round Rock City Council met in a Special Called Session on Thursday, April 22, 2010, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER—6:00 P.M. Mayor McGraw called the work session to order at 6:04 p.m. ROLL CALL: Those members present were, Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember Carlos T. Salinas, Councilmember John Moman, and Councilmember Kris Whitfield. Councilmember George White was absent from this meeting. Also present were City Manager Jim Nuse, Assistant City Manager Cindy Demers, and City Attorney Steve Sheets. PRESENTATIONS: 3A1 Consider a presentation and discussion regarding the Legacy Fieldhouse (Westside Rec Center) and the related Interlocal Agreement with the Round Rock Independent School District. City Manager, Jim Nuse began the presentation and briefly covered what would be covered. • The main topics of the work session are the Legacy Fieldhouse, the financial considerations and finally the Interlocal Agreement with the Round Rock Independent School District. Rick Atkins, Director of Parks and Recreation took over the presentation and briefly covered the amount of bond money available for the project and then moved on to the construction cost of the facility. Mr. Atkins then briefly went over the community needs that were developed from a needs analysis that was done in 2006. He stressed that the plan for this project was always to be on the west side,and with.limited space on the west side, the currently proposed location had the best synergy to adjacent facilities such as the Krebsbach Pool, Round Rock High School sports facilities and it is within walking distance to three schools. Other benefits were the infrastructure already in place at this location, such as 150+ parking spaces and utilities. Mr. Atkins then discussed Clay Madsen recreation center and what it has to offer and then compared what the proposed Legacy Fieldhouse will offer. Mr. Atkins went over program opportunities for the Legacy Fieldhouse such as affordable after school and summer camps, new indoor leagues, new youth sports camps, new aquatic classes, community meeting spaces and Round Rock Independent School District enrichment classes. The operation and maintenance schedule was covered next and what the projection for cost recovery would be. The relationship with the school district was discussed and what the City would like to see such as to ensure fair and equitable partnership for pool use, gym use, other facility use. The City would like to have an 220 City of Round Rock Special Called City Council Meeting April 22, 2010 Page 2 of 2 interlocal agreement to solidify the relationship between the two entities. Mr. Atkins then went over discussion points currently inconsideration. Cindy Demers, Assistant City Manager and Steve Sheets, City Attorney covered the bond proposition language and informed the Council that should the City choose not to build the facility, the • language was broad enough that it can be used for other Parks and Recreation projects. Mr. Sheets then went over an MOU that was presented to the City Council in February 2008, but was not executed. He covered various portions of this MOU in depth and then moved,on to the latest draft of the Interlocal Agreement from February 23, 2010,which is the document that the school district would like the City of Round Rock to sign. One of the major differences in the two documents is that the school district now wants the City to lease the land instead of the school district conveying the property to the City. Mr. Sheets also went over several areas of the Interlocal Agreement in detail with the Council. Mr. Sheets then went over a modified agreement with changes that city staff would like to see. Mayor McGraw briefly went over his discussion with the school board and what each entity considers "deal breakers" when referring to the Interlocal Agreement. Rick Atkins and Steve Sheets answered questions posed by the City Council regarding both the interlocal agreement and various • aspects of the security being required by the school district and other aspects of the Fieldhouse. ADJOURNMENT There being no further business,the meeting adjourned at,7:05 p.m. Respectfully Submitted, *A-,,Wi)Utt Sara L.White, City Secretary • 221 City of Round Rock Regular City Council Meeting April 22, 2010 The Round Rock City Council met in Regular Session on Thursday, April 22, 2010, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER-7:00 P.M. Mayor McGraw called the meeting to order at 7:15 p.m. ROLL CALL Those members present were Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember Carlos Salinas,Councilmember Moman, and Councilmember Kris Whitfield. Councilmember White was absent from this meeting. Also present were City Manager Jim Nuse,Assistant City Manager Cindy Demers,and City Attorney Steve Sheets. PLEDGE OF ALLEGIANCE: Mayor McGraw led the following Pledges of Allegiance: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION Mike Freeman, P.O. Box 1285 Round Rock, spoke to the City Council regarding the Legacy Fieldhouse and encouraged the City Council to continue to work with the school board. Scott Ferguson,3209 Pine Needle Cove, spoke to the Council on behalf of the Round Rock Symphony and thanked them in declaring April 2010 as Arts Appreciation Month. SUPPLEMENTAL AGENDA PROCLAMATIONS: 1A. Consider a proclamation recognizing the Round Rock Community Choir's 25th Anniversary in Round Rock. Mayor McGraw read the following proclamation and presented it to the entire Round Rock Community Choir: WHEREAS,the Round Rock Community Choir,founded in 1985 by Dr. Linda Bolding and a group of community members committed to the advancement of fine arts in the Round Rock area, is celebrating its 25th Anniversary season; and WHEREAS,the Round Rock Community Choir is well known for quality entertainment ranging from the highly comical "Mystery Dinner"to "Casual Classics"which presents a major classical work with • orchestra; and WHEREAS,the Round Rock Community Choir provides singers from all walks of life with an opportunity to showcase their individual musical talents,whether in opera, musical comedy,country- western or gospel; and WHEREAS,the Choir holds a longstanding reputation for excellence,with a resume of performances in New York City,Austria, England, Italy, Heidelberg Castle in Germany,the National Cathedral in Washington, D.C.,Trinity Church on the Spanish Steps in Rome, and the shores of Lake Lucerne in Switzerland; and WHEREAS,the Round Rock Community Choir will embark on another international tour to the beautiful country of Scotland in July 2011; and 222 City of Round Rock Regular City Council Meeting April 22, 2010 Page 2 of 10 WHEREAS, area residents can celebrate the Round Rock Community Choir's 25th Anniversary season by attending"Swanee: a Musical Jubilation!"this weekend, NOW THEREFORE, I,ALAN McGRAW, Mayor of the City of Round Rock,Texas, along with the Round Rock City Council wish a heartfelt congratulations to the Bolding family and the Round Rock , Community Choir for your "25th Anniversary in Round Rock" PROCLAIMED this 22nd day of April, 2010. 16 Consider proclaiming April 24 2010 as"EI Dia de Los.Ninos: Celebrating Young Americans Day" in the City of Round Rock. Mayor McGraw read the following proclamation and presented it to Officer Rigo Valles with the Round Rock Police Department: WHEREAS,children are the center of the family, and families should have an established day to acknowledge the contributions and value of their children; and WHEREAS,the National Latino Children's Institute,serving as a voice for Latino children, has designated EI Dia de Los Ninos (Celebrating Young Americans) as a day to bring together Latinos to celebrate and uplift all children and ensure they are first in our lives and have a bright future ahead of them; and WHEREAS, "iAPOYANDONOS!" (Helping One Another) is a valuable, annual effort by the Round Rock Police Department to educate the Hispanic community of Round Rock about police services and procedures, along with helpful community agency information and available programs; and WHEREAS, Round Rock will join with others across the United States as we celebrate this nationally recognized holiday by supporting"iAP,OYANDONOS! en EI Dia del Ninos;' a free event for the whole family that will provide an abundance of information regarding health, education and safety for the Hispanic community; • NOW,THEREFORE, I,Alan McGraw, Mayor of the City of Round Rock,Texas, do hereby proclaim April 24,2010, as "EI Dia de Los Nirios: Celebrating Young Americans Day" and urge all citizens to celebrate now and forever this special day in the lives of children and to also attend the festivities this Saturday,April 24 from 10 AM to 2 PM at C.D. Fulkes Middle School. PROCLAIMED this 22nd day of April 2010. 1C Consider proclaiming May 1 2010 as"Arbor Day" in the City of Round Rock. Mayor McGraw read the following proclamation and presented it to Emsud Herosovic with the Round Rock Forestry Department: WHEREAS, in 1872,J.Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and WHEREAS,this holiday,called Arbor Day, was first observed with the planting of more than one million trees in Nebraska; and WHEREAS, 2010 is the 138th Anniversary of Arbor Day, now a nationally celebrated observance that encourages tree planting and tree care; and WHEREAS,trees have many wonderful benefits,such as: reducing the erosion of our precious topsoil from wind and water, lowering heating a,nd cooling costs, moderating the temperature, purifying • the air, producing life-giving oxygen, providing a habitat for wildlife and beautifying our community; and WHEREAS,trees are a renewable resource giving us paper,wood for our homes,fuel for our fires and trees are a source of joy and spiritual renewal wherever they are planted; and WHEREAS,the Parks and Recreation Department's Forestry Division, with the help of hundreds of volunteers,will be planting 55 trees at Kensington Park on Saturday, May 1, 2010,from 9 a.m.to noon; NOW,THEREFORE, I,ALAN McGRAW, Mayor for the City of Round Rock, do hereby proclaim May 1, 2010 as "ARBOR DAY" 223 City of Round Rock Regular City Council Meeting April 22, 2010 Page 3 of 10 in the City of Round Rock and urge all citizens to support efforts to protect our trees and woodlands and further urge all citizens to plant trees to gladden the heart and promote well-being of our community and future generations. PROCLAIMED this 22nd day of April 2010 APPROVAL OF MINUTES: 5A. Consider approval of the City Council minutes for the March 31, 2010 Joint City Council/Planning and Zoning Work Session and the April 8, 2010 Regular Meeting. MOTION: Councilmember Honeycutt moved to approve the minutes. Councilmember Moman seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: Councilmember White ACTION:The motion carried unanimously. PRESENTATIONS: • 6A1. Consider a presentation by the Texas Chapter of the American Society of Landscape Architects regarding an Award of Honor for Game Plan 2020: Building an Active Community. Representatives from Halff Associates presented the City Council with information regarding the award that was given to the Round Rock Parks and Recreation Department for their Parks and Recreation Master Plan. 6131. Consider a presentation regarding the financial status of the City. Cheryl Delaney, Finance Director presented the City Council with an update on the financial status of the City as well as an overall economic outlook. Ms. Delaney also covered sales tax numbers and gave an update on the current budget status and briefly covered outlooks for the next fiscal year. 6C1. Consider a presentation regarding an update to the Transportation Master Plan. John Dean,Transportation Planner gave an update on the Transportation Master Plan. The • demographic analysis done showed an ultimate build-out of 333,340 in population. 6D1. Consider a presentation regarding Garbage Regulations and the Implementation of a Recycling Program. Michael Thane, Utilities Director made the staff presentation. Ralph Rocco with Round Rock Refuse also presented and spoke to the Council regarding a new project they are working on to bring a 224 City of Round Rock Regular City Council Meeting April 22, 2010 Page 4 of 10 recycling facility to Williamson County and requested that the Council give them a few more months to finish their due diligence before passing an ordinance regarding recycling. 6E Consider a presentation and discussion regarding the Downtown Master Plan. Will Hampton, Communication Director made the staff presentation. Mr. Hampton went over the changes that were made since the joint meeting with the Planning and Zoning Commission. • Councilmember Moman voiced some concerns regarding a;few parts of the plan. Mayor McGraw requested that Councilmember Moman-meet with the City Manager regarding his concerns. CITY COUNCILMEMBER REQUESTED DISCUSSION: 7A Consider discussion regarding the selection of professional or outsourced services and negotiation of fees hourly rate breakdown of labor cost overhead and profit. Councilmember Moman passed out some forms and asked that three council members meet to discuss and bring the discussion back at a later time. PUBLIC HEARINGS: 8A Consider public testimony regarding amending Chapter 11, Section 11.603, Code of Ordinances by adding subsection (g) relating to nonconforming buildings and structures. Jim Nuse, City Manager made the staff presentation. Mayor McGraw opened the public hearing. There being no testimony,the public hearing was closed. 861 Consider public testimony regarding rezoning 1.862 acres of land from LI (Light Industrial)to C-1a (General Commercial-Limited) zoning district. Jim Stendebach, Planning and Community Development Director made the staff presentation. Mayor McGraw opened the public hearing. There being no testimony,the public hearing was closed. ORDINANCES: 9A1 Consider an ordinance amending Chapter 11 Section 11.603,Code of Ordinances, by adding subsection (g) relating to nonconforming buildings and structures. (First Reading) • ORDINANCE NO.- AN O:AN ORDINANCE AMENDING CHAPTER 11, SECTION 11.603, CODE'OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK,TEXAS, REGARDING NONCONFORMING BUILDINGS, USES AND LAND;AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. 225 City of Round Rock Regular City Council Meeting April 22,2010 Page 5 of 10 MOTION: Councilmember Whitfield moved to approve the ordinance. Councilmember Moman seconded the motion. VOTE: Ayes: Mayor Pro-Tem Clifford • Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: Mayor McGraw Councilmember Honeycutt Councilmember White ACTION:The motion carried unanimously. MOTION: Councilmember Whitfield moved to dispense with the second reading with the unanimous consent of the Council and adopt the ordinance. Councilmember Moman seconded the motion. VOTE: Ayes: Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: Mayor McGraw Councilmember Honeycutt • Councilmember White ACTION:The motion carried unanimously. 9B. Consider an ordinance rezoning 1.862 acres of land from LI (Light Industrial)to C-1a (General Commercial-Limited) zoning district. (First Reading) ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.401(2)(a), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE 1.862 ACRES OF LAND, OUT OF THE EPHRAIM EVANS SURVEY, ABSTRACT NO. 212, IN ROUND ROCK, WILLIAMSON COUNTY, TEXAS, FROM DISTRICT LI (LIGHT INDUSTRIAL) TO DISTRICT C-1A (GENERAL COMMERCIAL-LIMITED). MOTION: Councilmember Salinas moved to approve the ordinance. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt • Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: Mayor McGraw Councilmember White ACTION:The motion carried unanimously. 226 City of Round Rock Regular City Council Meeting April 22, 2010 Page 6 of 10 i MOTION: Councilmember Whitfield moved to dispense with the second reading with the unanimous consent of the Council and adopt the ordinance. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Mayor Pro-Tem Clifford Councilmember Salinas • Councilmember Moman Councilmember Whitfield Nays: None Absent: Mayor McGraw Councilmember White ACTION:The motion carried unanimously. 9C Consider an ordinance amending Chapter 6, Code of Ordinances, by adding Section 6.900, prohibiting camping in public areas. (First Read ing)(Reauires Two Readings) ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 6, CODE OF ORDINANCES (1995 EDITION),CITY OF ROUND ROCK,TEXAS, BY ADDING SECTION 6.900 REGARDING CAMPING IN'PUBLIC AREAS;AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember Whitfield seconded the motion. VOTE: Ayes: Mayor McGraw • Councilmember Honeycutt Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: Councilmember White ACTION:The motion carried unanimously. 9D Consider an ordinance amending Chapter 1,Sections 1.1703 and 1.1707,Code of Ordinances to increase Recreation Program Fees. (First Reading) Rick Atkins, Parks and Recreation Director made the staff presentation. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 1, SECTIONS 1.1703 AND 1.1707, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, TO INCREASE RECREATIONAL PROGRAM FEES•I AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. • MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember Moman seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield 227 City of Round Rock Regular City Council Meeting April 22, 2010 Page 7 of 10 Nays: None Absent: Councilmember White ACTION:The motion carried unanimously. MOTION: Mayor Pro-Tem Clifford moved to dispense with the second ready with the • unanimous consent of the Council and adopt the ordinance .Councilmember Whitfield seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: Councilmember White ACTION:The motion carried unanimously. RESOLUTIONS: 10A. Consider a resolution approving Amendment No. 1 to the Brushy Creek Regional Utility Authority(BCRUA)Administrative Operating Budget for Fiscal Year 2010,subject to the approval of the Participating Cities. • Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution. Mayor Pro-Tem Clifford seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: Councilmember White ACTION:The motion carried unanimously. 106. Consider a resolution authorizing the Mayor to execute a Standard Form of Agreement with KA Hickman Architects& Interior Design for the remodel of the City Hall Building located at 221 E. Main Street. • Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember Moman moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Mayor Pro-Tem Clifford Councilmember Salinas 228 City of Round Rock Regular City Council Meeting April 22, 2010 Page 8 of 10 Councilmember Moman Councilmember Whitfield Nays: None Absent: Councilmember White ACTION:The motion carried unanimously. 10C Consider a resolution authorizing,the Mayor to execute a Hotel Occupancy Tax Revenue • Funding Agreement with the Independent Women's Football League (IWFL)for the IWFL Championship Weekend. Nancy Yawn,Convention and Visitors Bureau made the staff presentation. Laurie Frederick with the IWFL,also made a brief presentation to the City Council regarding the event. MOTION: Councilmember Honeycutt moved to Approve the resolution . Councilmember Whitfield seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: Councilmember White ACTION:The motion carried unanimously. • 10D Consider a resolution authorizing the Mayor to execute the 2010 NIMSCAST/TRRN Certification form for Homeland Security Grant Funding. Brad Bradford, Emergency Management:Coordinator made the staff presentation. MOTION: Mayor Pro-Tem Clifford moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: Councilmember White ACTION:The motion carried unanimously. 10E Consider a resolution authorizing the Mayor to execute Quantity Adiustment/Change • Order No 3 with Cutler Repaving Inc.for the 2009 Street Maintenance Program. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution. Mayor Pro-Tem Clifford seconded the motion. VOTE: Ayes: Mayor McGraw 229 City of Round Rock Regular City Council Meeting April 22,2010 Page 9 of 10 Councilmember Honeycutt Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield • Nays: None Absent: Councilmember White ACTION:The motion carried unanimously. 10F. Consider a resolution authorizing the Mayor to execute a Contract with Austin Traffic Signal Construction Company. L.P.for the traffic signal construction at the intersection of Gattis School Road and Windy Park Drive. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman • Councilmember Whitfield Nays: None Absent: Councilmember White ACTION:The motion carried unanimously. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST EXECUTIVE SESSION: 12A. Consider an executive session as authorized by§551.071 Government Code, related to Fern Bluff Municipal Utility District vs.Jean I. Cochran and the City of Round Rock,Texas, Cause#08-189- C277 in the 277th Judicial District,Williamson County,Texas. The City Council recessed into Executive Session. Mayor McGraw called the Executive Session to order at 9:28 p.m.and adjourned it at 9:40 p.m. ACTION RELATIVE TO EXECUTIVE SESSION: 13A. Consider a resolution authorizing the Mayor to execute a Full and Final Release and • Settlement Agreement of the lawsuit entitled Fern Bluff Municipality Utility District v.Jean I. Cochran and the City of Round Rock, Cause No.08-189-C277. MOTION: Councilmember Salinas moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt 230 City of Round Rock Regular City Council Meeting April 22, 2010 Page 10 of 10 Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: Councilmember White ACTION:The motion carried unanimously. • ADJOURNMENT There being no further business,the meeting adjourned at 9:42 p.m. Respectfully Submitted, l.9 WWU�* Sara L. White,City Secretary • • 23:1 City of Round Rock Special Called City Council Meeting May 5,2010 The Round Rock City Council met in Regular Session on Wednesday, May 05, 2010, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER-4:00 P.M. Mayor McGraw called the meeting to order at 4:00 p.m. • ROLL CALL Those members 'present were Mayor McGraw, Councilmember Honeycutt, Councilmember White, Councilmember Salinas, Councilmember Moman, Councilmember Whitfield. Also present were City Manager Jim Nuse and City Attorney Steve Sheets. Mayor Pro-Tem Clifford was absent from this meeting. EXECUTIVE SESSION: 3A. Consider Executive Session as authorized by §551.072. Government Code, related to the purchase of real property to wit: consideration of terms of the Contract for Sale with Jimmv Nassour for approximately 43.0538 acres of land located near the intersection of Sunrise Road and University Boulevard. The City Council recessed into Executive Session. Mayor McGraw called the Executive Session to • order at 4:05 p.m. and adjourned it at 4:28 p.m. ACTION RELATIVE TO EXECUTIVE SESSION: 4A. Consider a resolution authorizing the extension or termination of the Contract for Sale with Jimmy Nassour for approximately 43.0538 acres of land located near the intersection of Sunrise Road and University Boulevard. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None • Absent: Mayor Pro-Tem Clifford ACTION:The motion carried unanimously. PRESENTATION: 5A. Consider a presentation and discussion regarding a Letter to be included in the Downtown Master Plan. Will Hampton, Communication Director made the staff presentation. '232 City of Round Rock Special Called City Council Meeting May 5, 2010 Page 2 of 2 ADJOURNMENT There being no further business,the meeting adjourned at 4:47 p.m. Respectfully Submitted, • &Q/�-LA-W Sara L.White, City Secretary r • 233 Cy it of Round Rock Special Called City Council Meeting May 13, 2010 The Round Rock City Council met in a Special Called Session on Thursday, May 13, 2010, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER-4:00 P.M. Mayor McGraw called the session to order at 4:09 p.m. ROLL CALL: Those members present were Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember George White,Councilmember Carlos Salinas, Councilmember John Moman and Councilmember Kris Whitfield. Also present was City Manager Jim Nuse EXECUTIVE SESSION: 3A1 Consider Executive Session as authorized by Executive Session §551.074. Government Code to deliberate the evaluation of the City Manager. The Council recessed into Executive Session. Mayor McGraw called the Executive Session order at 4:15 p.m.and adjourned it at 7:05 p.m. • ADJOURNMENT There being no further business,the meeting adjourned at 7:06 p.m. Respectfully Submitted, Sara L.White, City Secretary • 234 City of Round Rock Regular City Council Meeting May 13, 2010 The Round Rock City Council met in Regular Session on Thursday, May 13, 2010, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER-7:00 P.M. Mayor McGraw called the meeting to order at 7:18 p.m. ROLL CALL • Those members present were, Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember Carlos T. Salinas, Councilmember John Moman, and Councilmember Kris Whitfield. Councilmember George White was absent from this meeting. Also present were City Manager Jim Nuse, Assistant City Manager Cindy Demers, and City Attorney Steve Sheets. PLEDGE OF ALLEGIANCE: Mayor McGraw led the following Pledges of Allegiance: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION The following citizens spoke to the City Council at this meeting: • Tommy Currie, 1906 Walsh Drive, Round Rock spoke to the Council and asked them to rezone property he owns from single family to multi-family. .Efrain Davila spoke to'the City Council regarding the Dia de las Madres event held on Mother's Day. Mr. Davila also showed a short video from the event. PROCLAMATIONS: 5A Consider proclaiming May as Hispanic Heritage Month in Round Rock. Mayor McGraw read the following proclamations and presented it to various members of the Hispanic community including Representative Diana Maldonado, Michelle Cervantes,Selicia Sanchez, Efrain Davila, Pastor Art Cardenas,and Pastor Jeffrey Whiston. WHEREAS,throughout the years, Hispanic Americans have played an integral role in the nation's success in science,the arts, business,government,and every other field of endeavor; and WHEREAS,the talents, creativity, and achievements of Hispanic Americans continue to energize • many lives; and WHEREAS,the warmth and vitality of the Hispanic culture is a great gift and part of the unique fabric of our country; and WHEREAS, a number of events during the month of May help contribute to the awareness of the Hispanic culture and brings focus to the many traditions that have'been handed down from generation to generation; NOW THEREFORE, 1,Alan McGraw, Mayor for the City of Round Rock, Texas, do hereby proclaim May 2010 as 235 City of Round Rock Regular City Council Meeting May 13, 2010 Page 2 of 8 "HISPANIC HERITAGE MONTH" in the City of Round Rock and urge everyone to partake in the many cultural events going on throughout this month. PROCLAIMED this 13th day of May 2010. • B. Consider proclaiming May 15 as Peace Officers Memorial Da in coniunction with May 9- 5 p g v v I v 15 as National Police Week. Mayor McGraw read the following proclamation and presented it to Police Chief Bryan Williams: WHEREAS, Peace Officers Memorial Day is held annually in the United States on May 15 and the week in which it falls is observed in conjunction as National Police Week; and WHEREAS, members of the Round Rock Police Department play an essential role in safeguarding the rights and freedoms of Round Rock citizens; and WHEREAS, it is important that all citizens know and understand the duties, responsibilities, hazards, and sacrifices of peace officers, and that members of the Round Rock Police Department recognize their duty to serve the people by safeguarding life and property, by protecting them against violence and disorder, and by protecting the innocent against deception and the weak against oppression; and WHEREAS, the men and women of the Round Rock Police Department unceasingly provide a vital public service; NOW,THEREFORE, I,Alan McGraw, Mayor of the City of Round Rock,Texas,call upon all citizens of Round Rock and all patriotic, civic and educational organizations to observe the week of May 9-15, 2010,as "Round Rock Police Week" • with appropriate observances in which we may join in commemorating law enforcement officers, who, by their faithful and loyal devotion to their responsibilities, have rendered a dedicated service to their communities and, in so doing, have established an enduring reputation for preserving our rights and security. I further call upon all citizens of Round.Rock to observe May 15,2010, as "Peace Officers Memorial Day" in honor of law enforcement officers who, through their courageous deeds, have made the ultimate sacrifice in service to their community and to those who have become disabled in the performance of duty, and let us recognize and pay respect to the survivors of our fallen heroes. PROCLAIMED this 13th day of May 2010. 5C. Consider a proclamation recognizing Ms.Toni Moya for the success of"One Night of Hope." Mayor McGraw read the following proclamation and presented it to Ms.Toni Moya: WHEREAS,after becoming aware of the plight of homeless veterans in her area, Mrs.Tonie Moya —a proud American and wife of a Vietnam Veteran—put her concerns into action; and WHEREAS, Mrs. Moya, a dedicated Hopewell Middle School employee, demonstrates her ongoing gratitude to our servicemen and women with many activities, including Veterans Day ceremonies, care packages, letter-writing campaigns to active troops, and Memorial Day recognition, as well as founding "One Night of Hope" concert; and WHEREAS,the One Night of Hope concert brings together the community and talented performers in support of our Homeless Veterans of Central Texas; and • WHEREAS,the 2nd annual One Night of Hope event in February drew more than 300 members of the community and raised more than$3,400 for our veterans in need; and WHEREAS,we affectionately refer to this magnificent woman from Round Rock as Mrs. Moya—the 'crazy blonde who gets things going;' NOW THEREFORE, I,ALAN McGRAW, Mayor of the City of Round Rock,Texas, do hereby proclaim May 13, 2010, as "Mrs. Moya Day" in Round Rock and commend Mrs. Moya for her devotion to our veterans, and in the spirit of her work, I urge the community to thank an American veteran for their sacrifice and support future One Night of Hope events. 236 City of Round Rock Regular City Council Meeting May 13, 2010 Page 3 of 8 PROCLAIMED this 13th day of May 2010. CONSENT AGENDA: All items listed with an asterisk(*) are considered to be routine by the City Council and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Council member in which event the item will be removed from the consent agenda and • considered in its normal sequence on the regular agenda. MOTION: Councilmember Moman moved to approve the consent agenda. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: Councilmember Salinas ACTION:The motion carried unanimously. APPROVAL OF MINUTES: *7A. Consider approval of the City Council minutes for April 22, 2010 City Council Work • Session and Regular Session. This item was approved under the consent agenda. PRESENTATIONS: 8A1. Consider a presentation regarding the "Learning from Bigger Cities" Forum Summary Report. City Manager Jim Nuse and Mayor McGraw made the staff presentation. 8131. Consider a presentation on the Commuter Rail Feasibility Study. Tom Word, Chief of Public Works Operations made the staff presentation. 862. Consider a presentation on the City's Disadvantaged Business Enterprise Program. David Bartels, Public Works Administrator made the staff presentation. PUBLIC HEARINGS: 9A1. Consider public testimony regarding Amendment No.4 to Planned Unit Development • (PUD) No. 65 zoning district(Endeavor). Jim Stendebach, Planning and Community Development Director made the staff presentation. Mayor McGraw opened the public hearing. There being no testimony,the public hearing was closed. 237 City of Round Rock Regular City Council Meeting May 13, 2010 Page 4 of 8 9131 Consider public testimony regarding the adoption of the Downtown Master Plan and the amendment to the 2000 General Plan. Will Hampton,Communication Director made the staff presentation. • Mayor McGraw opened the public hearing. Kent Macaulay, 602 E. Liberty, Round Rock spoke regarding the diversion of traffic on to Liberty after the realignment of Round Rock Avenue. Brenda Healey,202 N.Stone, Round Rock spoke regarding the downtown plan and traffic that will be diverted on to Liberty Street. Michael Palmer,2207 Falkirk Drive, Round Rock spoke in favor of the Downtown Plan. Jesus Franco, 208 S. Blair Street, Round Rock spoke regarding the Downtown Plan and voiced his concerns regarding taxing protection for residents living in the area with rapidly rising property values. There being no further testimony,the public hearing was closed. ORDINANCES: 10A1 Consider an ordinance adopting the Downtown Master Plan and amending the 2000 General Plan. (First Reading) Will Hampton, Communication Director made the staff presentation. MOTION: Mayor Pro-Tem Clifford moved to table the ordinance. Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. *1061 Consider an ordinance amending Chapter 6.Code of Ordinances, by adding Section 6.900, prohibiting camping in public areas. (Second Reading) This item was approved under the consent agenda. • 10132 Consider an ordinance amending the Law Enforcement Fund Budget for FY 2009-2010. (First Read ing)(Reguires Two Readings) Captain Alain Babin made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White 238 City of Round Rock Regular City Council Meeting May 13, 2010 Page 5 of 8 Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None • ACTION:The motion carried unanimously. 10C1 Consider an ordinance approving Amendment No.4 to Planned Unit Development (PUD) No 65 zoning district(Endeavor). (First Reading) Jim Stendebach, Planning and Community Development Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the ordinance. Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tern Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. MOTION: Councilmember Salinas moved to Dispense with Second Reading with the unanimous consent of the Council and adopt the ordinance. Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10C2 Consider an ordinance for the disannexation of 9.36 acres of RM 620, known as the RM 620 Right-of-Way at Wyoming Springs Tract. (First Reading) Jim Stendebach, Planning and Community Development Director made the staff presentation. MOTION: Councilmember Salinas moved to Approve the ordinance. Mayor Pro-Tem Clifford • seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield 239_ City of Round Rock Regular City Council Meeting May 13, 2010 Page 6 of 8 Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. • RESOLUTIONS: *11A1 Consider a resolution authorizing the Mayor to execute Supplemental Contract No. 3 with Klotz Associates Inc.for the Wyoming Springs Drive Widening Proiect. This item was approved under the Consent Agenda. *11A2 Consider a resolution authorizing the Mayor to execute a Supplement to Agreement for Street Lighting Service with Oncor Electric Delivery Company. LLC for the Wyoming Springs Drive Widening Project. This item was approved under the Consent Agenda. 11131. Consider a resolution in support of locating the National Museum of the American Latino in Central Texas. Jim Nuse,City Manager made the staff presentation with input from Patty Gonzales. • MOTION: Councilmember Salinas moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 11C1. Consider a resolution authorizing the Mayor to execute an Amended and Restated Master Contract for the Financing Construction, Ownership,and Operation of the Brushy Creek Regional Wastewater System. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Salinas • seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None 240 City of Round Rock Regular City Council Meeting May 13, 2010 Page 7 of 8 ACTION:The motion carried unanimously. Y 11C2. Consider a resolution authorizing the Mayor to execute a Wastewater Service Operating Agreement with Brazos River Authority,City of Cedar Park, and City of Austin. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember White moved to approve the resolution. Mayor Pro-Tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 11C3. Consider a resolution authorizing the Mayor to execute a Wastewater Service Agreement with the City of Leander. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Salinas seconded the motion. • VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 11C4. Consider a resolution authorizing the Mayor to execute Supplemental Contract No. 1 with Camp Dresser& McKee Inc.for the 2009 Water Treatment Plant Rehabilitation and 1.5 MG Clearwell Proiect. Michael Thane, Utilities Director made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Honeycutt seconded the motion. • VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None 241 City of Round Rock Regular City Council Meeting May 13, 2010 Page 8 of 8 ACTION:The motion carried unanimously. 1105 Consider a resolution authorizing the Mayor to execute a construction contract with McLean Construction Inc for the Old Settlers Park Reuse Waterline- Phase 1A Proiect. Michael Thane, • Utilities Director made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST EXECUTIVE SESSION: . 13A Consider executive session as authorized by§551.071. Government Code,for consultation with City Attorney regarding an Interlocal Agreement with the Round Rock Independent School District concerning the Legacy Fieldhouse. The Council recessed into Executive Session. Mayor McGraw called the Executive Session order at 10:10 p.m. and adjourned it at 10:20 p.m. ACTION RELATIVE TO EXECUTIVE SESSION: 14A Consider a resolution authorizing the Mayor to execute an Interlocal Agreement with the Round Rock Independent School District regarding the Legacy Fieldhouse. No action was taken on this item. ADJOURNMENT There being no further business,the meeting adjourned at 10:21 p.m. Respectfully Submitted, Sara L.White, City Secretary 242 City of Round Rock Regular City Council Meeting June 24, 2010 The Round Rock City Council met in Regular Session on Thursday, June 24, 2010, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER-7:00 P.M. Mayor McGraw called the meeting to order at 7:05 p.m. ROLL CALL • Those members present were Mayor Alan McGraw, Mayor Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember George White,Councilmember Carlos T.Salinas, Councilmember John Moman,and Councilmember Kris Whitfield.Also present were City Manager Jim Nuse and City Attorney Steve Sheets. PLEDGE OF ALLEGIANCE: Mayor McGraw led the following Pledges of Allegiance: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION Kyle Covington, Round Rock spoke to the Council regarding locating a new recreation center at the same site as a special event center. Craig Morgan spoke to the Council regarding locating a new recreation center at the same site as a special event center. CONSENT AGENDA: All items listed with an asterisk(*)are considered to be routine by the City Council and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Council member in which event the item will be removed from the consent agenda and considered in its normal sequence on the regular agenda. *6A. Consider approval of the minutes for the June 7,2010 City Council/Planning&Zoning Joint Work Session and June 10,2010 City Council Meeting. *11C1. Consider a resolution authorizing the Mayor to execute Quantity Adiustment/Change Order No.2 with RGM Constructors, L.P.for the Wyoming Springs Drive Improvements Project. *11C2. Consider a resolution authorizing the Mayor to execute Quantity Adiustment/Change Order No. 3 with RGM Constructors. L.P.for the Wyoming Springs Drive Improvements Project. MOTION: Councilmember Honeycutt moved to approve the consent agenda. Councilmember Moman seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White 243 City of Round Rock Regular City Council Meeting June 24, 2010 Page 2 of 9 Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. APPROVAL OF MINUTES: *6A. Consider approval of the minutes for the June 7, 2010 City Council/Planning&Zoning Joint Work Session and June 10, 2010 City Council Meeting. This item was approved under the consent agenda. Mayor McGraw dispensed with the regular order of the agenda with unanimous consent of the Council to consider the following items: PRESENTATIONS: 7131. Consider a presentation and discussion regarding a petition signed by a majority of the police officers requesting recognition of the Round Rock Police Association as the sole and exclusive bargaining agent for all the police officers of the City of Round Rock. • Jim Nuse, City Manager started the presentation and gave a brief background on the issue and petition received by the Round Rock Police Association (RRPA). John Rowe, President of the RRPA also spoke to the Council on the Association's viewpoint regarding the issue of meet and confer and what they are seeking. 7D1. Consider a presentation regarding possible sites for the Legacy Fieldhouse. Rick Atkins, parks and recreation director went through all the possible locations for the westside recreation center(Legacy Fieldhouse)that the City is looking at and discussed the pros and cons of each site. CITY COUNCILMEMBER REQUESTED DISCUSSION: 8A1. Consider discussion regarding various alternatives for selecting a new city manager. Teresa Bledsoe made the staff presentation and went through the options with the Council that they have in finding a new City Manager. • Mayor McGraw then turned the meeting over to Mayor Pro-Tem Clifford and left the meeting to attend a prior engagement. Mayor Pro-Tem Clifford continued with the regular order of the agenda. 7A1. Consider a presentation regarding the City's Financial Status. 244 City of Round Rock Regular City Council Meeting June 24, 2010 Page 3 of 9 Cheryl Delaney made the staff presentation and discussed the current financial status for the City and also went over some national financial statistics. 7C1. Consider a presentation regarding and action approving the Capital Improvement Plan Progress Semi-Annual Report from the Capital Improvements Advisory Committee. Michael Thane, Director of Infrastructure Management made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the Capital Improvement Plan Progress Semi-Annual Report. Councilmember White seconded the motion: VOTE: Ayes: Councilmemb'er Honeycutt Councilmember White Councilmemb'er Salinas Councilmemb'er Moman Councilmember Whitfield Mayor Pro-Tem Clifford Nays: None Absent: Mayor McGraw ACTION:The motion carried unanimously. PUBLIC HEARINGS: 9A1. Consider public testimony regarding an ordinance granting a partial exemption from ad valorem taxes for certain,qualified historically significant properties located in the city limits of Round • Rock. Joelle Jordan, Planner, made the staff presentation. Mayor Pro-Tem Clifford opened the public hearing for public testimony. There being none,the public hearing was closed. 981. Consider public testimony regarding the application filed by Brigido H. Mireles and Nelia S. Mireles to zone 0.829 acres of land in the Hidden Acres subdivision to SF-1 (Single Family- Large Lot) zoning district. Mayor Pro-Tem Clifford opened the public hearing for public testimony. There being none,the public hearing was closed. ORDINANCES: 10A1. Consider an ordinance amending the Round Rock 2000 General Plan and adopting the • Downtown Master Plan. (Second Reading) ORDINANCE NO. AN ORDINANCE AMENDING THE CITY OF ROUND ROCK 2000 GENERAL PLAN BY ADOPTING THE DOWNTOWN MASTER PLAN,AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. Will Hampton made the staff presentation. 245 City of Round Rock Regular City Council Meeting June 24, 2010 Page 4 of 9 MOTION: Councilmember Honeycutt moved to adopt the ordinance. Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White ;. Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-Tem Clifford Nays: None Absent: Mayor McGraw ACTION:The motion carried unanimously. 1061. Consider an ordinance granting a partial exemption from ad valorem taxes for certain, qualified historically significant properties located in the city limits of Round Rock. (First Reading) ORDINANCE NO. AN ORDINANCE GRANTING A PARTIAL EXEMPTION FROM AD VALOREM TAXES FOR CERTAIN QUALIFIED HISTORICALLY SIGNIFICANT PROPERTIES LOCATED WITHIN THE CITY LIMITS OF ROUND ROCK, TEXAS; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilmember Moman moved to approve the ordinance. Councilmember Whitfield seconded the motion. • VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-Tem Clifford Nays: None Absent: Mayor McGraw ACTION:The motion carried unanimously. MOTION: Councilmember White moved to dispense with second reading with the unanimous consent of the Council and adopt the ordinance. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-Tem Clifford Nays: None Absent: Mayor McGraw ACTION:The motion carried unanimously. 10132. Consider an ordinance annexing 0.829 acres of land in the Hidden Acres Subdivision. (First Reading) ORDINANCE NO. AN ORDINANCE ANNEXING ADJACENT AND CONTIGUOUS TERRITORY TO THE CITY OF ROUND ROCK,TEXAS,TO WIT: 0.829 ACRES OF LAND, OUT OF THE P.A. HOLDER SURVEY,ABSTRACT NO. 297, IN WILLIAMSON COUNTY; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN 246 City of Round Rock Regular City Council Meeting June 24, 2010 Page 5 of 9 SATISFIED; PROVIDING THAT SUCH AREA SHALL BECOME A PART OF THE CITY AND THAT THE OWNERS AND INHABITANTS THEREOF SHALL BE ENTITLED TO THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND TO BE HEREINAFTER ADOPTED; PROVIDING FOR A SEVERABILITY CLAUSE AND PROVIDING AN- EFFECTIVE DATE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR�RESOLUTIONS. Jim Stendebach, Planning and Community Development Director made the staff presentation. • MOTION: Councilmember Moman moved to approve the ordinance. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-Tem Clifford Nays: None Absent: Mayor McGraw ACTION:The motion carried unanimously. MOTION: Councilmember Whitfield moved to dispense with second reading of the ordinance with the unanimous consent of the Council and adopt the ordinance. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt • Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-Tem Clifford Nays: None Absent: Mayor McGraw, ACTION:The motion carried unanimously. 10133. Consider an ordinance zoning 0.829 acres of land in the Hidden Acres subdivision to SF- 1 (Single Family- Large Lot) zoning district. (First Reading) ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK,TEXAS ADOPTED IN SECTION 11.401(2)(a), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP,TO WIT:TO ORIGINALLY ZONE 0.829 ACRES OF LAND OUT OF THE P.A. HOLDER SURVEY, ABSTRACT NO. 297, IN ROUND ROCK, WILLIAMSON COUNTY,TEXAS,AS DISTRICT SF-1(SINGLE FAMILY=LARGE LOT). Jim Stendebach, Planning and Community Development Director made the staff presentation. MOTION: Councilmember Salinas moved to approve the ordinance. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman 247 City of Round Rock Regular City Council Meeting June 24, 2010 Page 6 of 9 Councilmember Whitfield Mayor Pro-Tem Clifford Nays: None Absent: Mayor McGraw ACTION:The motion carried unanimously. MOTION: Councilmember White moved to dispense with the second reading of the ordinance with the unanimous consent of the Council and adopt the ordinance. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-Tem Clifford Nays: None Absent: Mayor McGraw ACTION:The motion carried unanimously. RESOLUTIONS: 11A1. Consider a resolution authorizing the Mayor to execute a Consulting Services Agreement with Brockway,Gersbach, Franklin, and Neimeier, P.C.for the City's financial and compliance audit. • Cheryl Delaney, Finance Director made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-Tem Clifford Nays: None Absent: Mayor McGraw ACTION:The motion carried unanimously. 1161. Consider a resolution authorizing the Mayor to make an online application for the Economic Development Initiative Special Proiects Grant for Main Street Improvements. • Tom Word, Chief of Public Works Operations made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield 248 City of Round Rock Regular City Council Meeting June 24,2010 Page 7 of 9 Mayor Pro-Tem Clifford Nays: None Absent: Mayor McGraw ACTION:The motion carried unanimously. *11C1. Consider a resolution authorizinO the Mayor to execute Quantity Adjustment/Change Order No. 2 with RGM Constructors, L.P.for the Wyoming Springs Drive Improvements Project. • This item was approved under the consent agenda. *11C2. Consider a resolution authorizing the Mayor to execute Quantity Adiustment/Change Order No. 3 with RGM Constructors. L.P.for the Wyoming Springs Drive Improvements Project. This item was approved under the consent agenda. 11C3. Consider a resolution authorizing the Brushy Creek Regional Utility Authority(BCRUA) to execute a contract with W.L. Hailey&Company, Inc.for the BCRUA Raw Water Pipeline, Phase One- Contract 2 Project. Michael Thane, Director of Infrastructure Management made the staff presentation. MOTION: Councilmember White moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt • Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-Tem Clifford Nays: None Absent: Mayor McGraw ACTION:The motion carried unanimously. 11D1. Consider a resolution authorizing the Mayor to execute a document entitled "Radio Equipment Transfer of Title"from Williamson County to the City of Round Rock. Captain Willie Richards with the Round Rock Police Department made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White • Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-Tem Clifford Nays: None Absent: Mayor McGraw ACTION:The motion carried unanimously. 249 City of Round Rock Regular City Council Meeting June 24,2010 Page 8 of 9 11D2. Consider a resolution authorizing the Mayor to execute an "Interlocal Cooperation Contract with the Texas Department of Public Safety for the purchase of forms manuals.uals and supplies for use in the Breath Testing and Laboratory Alcohol and Drug Testing Program Captain Willie Richards with the Round Rock Police Department made the staff presentation. MOTION: Councilmember Moman moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-Tem Clifford Nays: None Absent: Mayor McGraw ACTION:The motion carried unanimously. 11D3. Consider a resolution authorizing the submittal of a grant application to the U.S. Department of Justice for the Edward Byrne Memorial JAG Program for the purchase of backup in-car video systems. • Captain Willie Richards with the Round Rock Police Department made the staff presentation. MOTION: Councilmember Salinas moved to approve the resolution. Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-Tem Clifford Nays: None Absent: Mayor McGraw ACTION:The motion carried unanimously. 11D4. Consider a resolution authorizing the submittal of a grant application to the U.S. Department of Justice for the Congressionally Selected Awards Program for police equipment Captain Willie Richards with the Round Rock Police Department made the staff presentation. • MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-Tem Clifford Nays: None =250 City of Round Rock Regular City Council Meeting June 24, 2010 Page 9 of 9 Absent: Mayor McGraw ACTION:The motion carried unanimously. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST EXECUTIVE SESSION: 13A. Consider Executive Session as authorized by§551.071 and §551.072 Government Code, • for consultation with the City Attorney regarding possible litigation regarding the Contract for Sale of Real Property with DBRA Athens Property Investments, L.P.for Lot 9, Heritage Center(Old Police Department Building). The Council recessed into Executive Session. Mayor Pro-Tem Cliffored called the Executive Session order at 9:33 p.m.and adjourned it at 9:35 p.m. ACTION RELATIVE TO EXECUTIVE SESSION: 14A. Consider discussion and/or possible action regarding possible litigation regarding the Contract for Sale of Real Property with DBRA Athens Property Investments, L.P.for Lot 9, Heritage Center(Old Police Department Building). - MOTION: Councilmember Honeycutt moved to approve the settlement agreement to split the earnest money with the City taking$6,000 and the purchaser taking$4.000. Councilmember Whitfield • seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Salinas Councilmember Moman Councilmember Whitfield Mayor Pro-Tem Clifford Nays: None Absent: Mayor McGraw ACTION:The motion carried unanimously. ADJOURNMENT There being no further business,the meeting adjourned at 9:37 p.m. Respectfully Submitted, 14N ,AhVGL Sara L.White,City Secretary • 25.1 City of Round Rock Special Called City Council Meeting July 8, 2010 The Round Rock City Council met in Regular Session on Thursday, July 08, 2010, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER- 6:00 P.M. • Mayor McGraw called the meeting to order at 6:06 p.m. ROLL CALL Those members present were Mayor McGraw, Mayor Pro-Tem Clifford, Councilmember Honeycutt, Councilmember White, Councilmember Salinas, and Councilmember Moman. Also present were City Manager Jim Nuse, Assistant City Manager Cindy Demers and City Attorney Steve Sheets. Councilmember Whitfield was absent from this meeting. PRESENTATIONS: 3A. Consider a presentation and discussion regarding the General Plan 2020. Jim Stendebach began the presentation and gave a brief overview the General Plan 2020 and Planner Nathanial Strosberg went more thoroughly through each chapter. He went • over what each chapter covers and discussed the recommendations that provided in each chapter. ADJOURNMENT There being no further business, the meeting adjourned at 6:53 p.m. Respectfully Submitted, Sara L. White, City Secretary -25-P City of Round Rock Regular City Council Meeting July 8, 2010 The Round Rock City Council met in Regular Session on Thursday, July 08, 2010, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER-7:00 P.M. Mayor McGraw called the meeting to order at 7:06 p.m. ROLL CALL • Those members present were Mayor Alan McGraw, Mayor-Pro-Tem Joe Clifford, Councilmember Rufus Honeycutt, Councilmember George White,Councilmember Carlos Salinas, and Councilmember John Moman. Also present were City Manager,Jim Nuse,Assistant City Manager Cindy Demers,and City Attorney Steve Sheets. Councilmember Whitfield.was absent from this meeting. PLEDGE OF ALLEGIANCE: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION Michael Choate, 20 Fairview Drive,spoke to the City Council regarding the Avery Centre PUD regarding mass transit from Avery Centre and the density requirements of the PUD. Jim Boles,20 Chisholm Trail spoke to the City Council regarding the Round Rock Police • Association requesting meet and confer and his concerns with it. PROCLAMATIONS: 6A. Consider a proclamation recognizing 11-year-old Round Rock resident Kelvin Green for his contributions to Round Rock and society. WHEREAS, Family Circle this week named Round Rock among the best cities across the nation for families, based on affordable housing, low crime rates, access to health care, strong public school systems, and other desirable factors including good neighbors and giving spirits,and WHEREAS, Kelvin Green of Round Rock, at age 11, embodies this designation with his entrepreneurial spirit and giving heart; and WHEREAS, Kelvin is a leader on campus tutoring academically struggling students, serving as Student Council president and participating in the Robotics Club, Math Pentathlon and earning academic awards in the Society of Engineers Quiz Bowls; and .WHEREAS, Kelvin is extremely business-savvy, establishing three business ventures — Doctor's First Look, a blog to help students become doctors, a community concierge service called Errands 101, and most recently Kelvin launched Business Delight where he and his cousins bake and sell high quality goodies; and WHEREAS, Kelvin is both motivating, and caring, donating proceeds to his church and • community, and volunteering to support his neighborhood; NOW, THEREFORE, I, ALAN McGRAW, Mayor of the City of Round Rock, Texas, do hereby officially recognize Kelvin Green for his endeavors to make Round Rock and society a better place through discoveries in engineering, math and robotics, through teamwork and leadership at school, and for his community-minded contributions. We wish you continued success with Business Delight and all of your outstanding achievements to come. PROCLAIMED this 8th day of July 2010. •253 City of Round Rock Regular City Council Meeting July 8, 2010 Page 2 of 5 6B. Consider a proclamation recognizing Nick Lesko.Sergeant in the Round Rock Law Enforcement Exploring program,for his accomplishments in the program and acceptance to the U.S. Military Academy at West Point. • WHEREAS, the City of Round Rock is proud of its active Law Enforcement Exploring Program, which offers experiential learning activities for adolescent youth promoting growth and development in law enforcement; and WHEREAS, Round Rock is proud of one of its own, Stony Point High School graduate Nick Lesko, who worked to be promoted to the position of Sergeant in the Round Rock Law Enforcement Exploring Program; and WHEREAS, Nick has served as a leader and role model for the younger Explorers in the program; and WHEREAS, Nick has been accepted to attend the United States Military Academy at West Point; NOW, THEREFORE, I, Alan McGraw, Mayor of the City of Round Rock,Texas, do hereby officially recognize Nick Lesko for his outstanding leadership and congratulate Nick on his accomplishments as a Sergeant in the Round Rock Police Department Law Enforcement Exploring Program. The City of Round Rock wishes Nick the best of success in his academic path and encourages all Round Rock citizens to show support and appreciation to this fine young leader who will represent Round Rock at the United States Military Academy at West Point. PROCLAIMED this 8th day of July 2010. APPROVAL OF MINUTES: 5A. Consider approval of the minutes for the June 24, 2010 City Council Meeting. MOTION: Councilmember Honeycutt moved to approve of the minutes for the June 24, 2010 • City Council Meeting. Mayor Pro-Tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. PRESENTATIONS: 7A1. Consider a presentation from Management Advisory Group regarding its report on the La Frontera fire and an update of the 2005 Operational Review of the Fire Department. Jim Nuse,City Manager began the presentation with a brief introduction of MAG (Management Advisory Group, Inc.) and then went over the letter he received from the Fire Firefighters Association • that he received earlier in the year, in which the Association gave a vote of no confidence of the Fire Chief and Assistance Fire Chief. Chief Bill Novell,with Management Advisory Group, Inc. in Northern Virginia presented the report and covered the La Frontera fire-findings and recommendations, review of the 2005 report recommendations, departmental observations and closed with questions and answers. 254 City of Round Rock Regular City Council Meeting July 8, 2010 Page 3 of 5 Jim Nuse,then introduced Chief Rick Laskey with the Lewisville Fire Department spoke to the City Council about being here and what briefly on what he will speaking to Round Rock firefighters about on July 9, 2010. PUBLIC HEARINGS: • 8A1. Consider public testimony regarding the Community Development Block Grant(CDBG) 2010-2011 Draft Annual Action Plan. Cindy Demers,Assistant City Manager made the staff presentation. Mayor McGraw 0pened.the public hearing. There being no testimony,the public hearing was closed. RESOLUTIONS: 9A1. Consider a resolution responding to the petition filed by the Round Rock Police Association requesting recognition as the sole and exclusive bargaining agent for all the police officers employed by the City of Round Rock. Jim Nuse, City Manager made a brief introduction regarding the item. In addition,John Rowe with the Round Rock Police Association also reiterated what the Association is wanting with the petition. • MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. 961. Consider a resolution expressing official intent to reimburse cost of acquiring certain vehicles and equipment. Assistant City Manager Cindy Demers, made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Mayor Pro-Tem Clifford • seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Mayor McGraw Nays: None 255 City of Round Rock Regular City Council Meeting July 8, 2010 Page 4 of 5 Absent: Councilmember Whitfield ACTION:The motion carried unanimously. 9C1. Consider a resolution setting a public hearing date to consider land use assumption and capital improvement plans for road impact fees. • Tom Word,Chief of Public Works Operations made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Mayor Pro-Tem Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. 9C2. Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with RJN Group. Inc.for the 2011 Wastewater Collection System Inspection Project Danny Halden, City Engineer made the staff presentation. • MOTION: Councilmember Salinas moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. 9C3. Consider a resolution authorizing the Mayor to execute an agreement with Prism Development, Inc.for masonry re-sealing and maintenance services for the City Hall Business Center, and Parking Garage. Tom Word,Chief of Public Works made the staff presentation. • MOTION: Councilmember Moman moved to approve the resolution. Councilmember Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Mayor McGraw 256 City of Round Rock Regular City Council Meeting July 8, 2010 Page 5 of 5 Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. APPOINTMENTS: 10A. Consider the appointment of a Mayor Pro-Tem. • MOTION: Councilmember Honeycutt moved to appoint Councilmember Salinas as Mayor Pro- Tem. Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Mayor Pro-Tem Clifford Councilmember Salinas Councilmember Moman Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. 1013. Consider one appointment to the Community Development Advisory Commission to fill an unexpired term. MOTION: Councilmember Honeycutt moved to appoint Scott Gilmore to the Community Development Advisory Commission to fill an unexpired term. Mayor Pro-Tem Salinas seconded the • motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Mayor McGraw Nays: None Absent: Councilmember Whitfield ACTION:The motion carried unanimously. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST ADJOURNMENT There being no further business,the meeting adjourned at 9:20 p.m. Respectfully Submitted, • Sara L. White, City Secretary 257 City of Round Rock Special Called City Council Meeting July 22, 2010 The Round Rock City Council met in a Special Called Session on Thursday, July 22, 2010, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER—2:00 P.M. Mayor McGraw called the session to order at 2:09 p.m. ROLL CALL: Those members present were Mayor Alan McGraw, Mayor Pro-Tem Carlos Salinas, Councilmember Rufus Honeycutt,Councilmember George White,Councilmember Joe Clifford, Councilmember John Moman, and Councilmember Kris Whitfield. PRESENTATIONS: 3A. Consider a presentation from and discussion with Affion Public. LLC regarding the search for a new City Manager. Scott Reilly, CEO of Affion Public, LLC began the presentation and briefly went over what will be discussed during the meeting. The target is set to have a candidate hired by the end of November. The main goal of the meeting today is to work out the position profile. Mr. Reilly began with the interview process and briefly went over how they like the interview • process to o. B the time candidates are resented to the Council all background checks etc will P g Y P g , already have been done. Usually 8-10 candidates are brought to the Council to interview in small groups and then that is narrowed down to 2-3 final candidates. Mr. Reilly recommended that the Council get some sort of public involvement in compiling the profile for candidates. Discussion revolved around how much of the public to involve in compiling the profile. Mr. Reilly briefly went over the background check process that the firm does before they bring the candidates to a Council. He also touched on their recruitment process, and how they go about finding candidates to ensure they get the best, most qualified candidates to bring to a Council. Philosophical discussions also revolved around the ideal length of job history and experience for the City of Round Rock and what sort of person they are seeking for this position. The consultant listened to the Council's requests and comments, and will work on recruiting candidates based on the input from the • Council. Within the next thirty days,the Council will submit a list to the consultant the list of public that they would like involved in compiling the profile. The Consultant will also be working on the advertisement for the position and work with staff on scheduling, etc. Mr. Reilly stressed that internal candidates will be treated exactly the same as external candidates. Mr. Reilly also reassured the Council 258 City of Round Rock Special Called City Council Meeting July 22, 2010 Page 2 of 2 that the City of Round Rock is a strong, stable and vibrant community and that his firm would find the best candidate for the City. ADJOURNMENT There being no further business,the meeting adjourned at 5:22 p.m. • Respectfully Submitted, Sara L.White,City Secretary • • 259 City of Round Rock Regular City Council Meeting 4ugust-39,-26 �U►�t�ZZ�7 .( I r The Round Rock City Council met in Regular Session on Thursday, July 22, 2010, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER-7:00 P.M. • Mayor McGraw called the meeting to order at 7:03 p.m. ROLL CALL Those members present were Mayor McGraw, Councilmember Honeycutt, Councilmember White, Councilmember Clifford, Mayor Pro-Tem Salinas, Councilmember Moman,Councilmember Whitfield.Also present were City Manager Jim Nuse,Assistance City Manager Cindy Demers, and City Attorney Steve Sheets. No one was absent from this meeting. PLEDGE OF ALLEGIANCE: Mayor McGraw led the following Pledges of Allegiance: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION • Jason Nicholas with Congressman Carter's office introduced himself to the Council. Richard Linstrom,spoke to the Council on behalf of the Round Rock Sertoma regarding their duck race held with the 4th of July festivities. The race raised $15,000 for the Dell Children's Hospital and $5K for the Play for All Abilities Playground. David Smithers, spoke to the Council regarding the Police Department and his displeasure with the department. Paul and Dianne Marshall spoke to the Council regarding their neighbor smoking in the apartment below them. APPROVAL OF MINUTES: 5A. Consider approval of the minutes for the July 8,2010 City Council Meeting. MOTION: Councilmember Honeycutt moved to approve the minutes for July 8, 2010. Councilmember Clifford seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None =260 City of Round Rock Regular City Council Meeting ug +s+ 3n _2044;SVuJ Page 2 of 11 ACTION:The motion carried unanimously. PROCLAMATIONS: 6A Consider proclaiming August 3 2010 as"National Night Out" in Round Rock. WHEREAS, the Round Rock Police Department and National Association of Town Watch is • sponsoring a nationwide crime-and drug-prevention program on August 3, 2010, called "National Night Out"; and WHEREAS, the 27th Annual National Night Out provides a unique opportunity for Round Rock to join forces with thousands of other communities across the country in promoting cooperative, police- community crime prevention and quality-of-life efforts; and WHEREAS, citizens play a vital role in assisting the Police:De pa rtment through joint crime and drug prevention efforts in Round Rock; and WHEREAS, it is essential that all citizens of Round Rock be aware of the positive impact their participation can have on reducing crime, drug usage and violence in our town; and WHEREAS, police-community partnerships and neighborhood cooperation and awareness are important themes of the National Night Out program; NOW,THEREFORE, I,Alan McGraw, Mayor of the City of Round Rock,Texas, do hereby proclaim August 3, 2010, as National Night Out in the City of Round Rock and urge all citizens to join me, the City Council and Police Chief in supporting this important night. • PROCLAIMED this 22nd day of July 2010 6B Consider proclaiming August 2010 as "Round Rock Breastfeeding Month." WHEREAS, August is World Breastfeeding Month and the Williamson County & Cities Health District's Women, Infants and Children (WIC) program takes this occasion to educate and encourage breastfeeding and regular health care for mothers and babies; and WHEREAS,the Williamson County& Cities Health District's WIC mission is focused on improving the nutritional status of low-income and moderate-income women, infants, and children by providing food and education on nutrition and breastfeeding; and WHEREAS, the WIC staff of the Williamson County & Cities Health District demonstrates the highest quality of public service in serving thousands of families each year; Breastfeeding Awareness Month The theme for 2010 World Breastfeeding Week is "Breastfeeding Just 10 Steps! The Baby- Friendly Way." NOW THERFORE, I, Alan McGraw, Mayor of the City of Round Rock, Texas, do hereby proclaim the month of August 2010 as "BREASTFEEDING AWARENESS MONTH" in the City of Round Rock, Texas, and urge all citizens to take part in showing support for breastfeeding mothers and recognizing the successes of healthy mothers and healthy children. PROCLAIMED this 22nd day of July,2010. PRESENTATIONS: 261 City of Round Rock Regular City Council Meeting 22_'?:D.l& 0 Page 3 of 11 7A1. Consider a presentation regarding the City's Financial Status. Cheryl Delaney made the staff presentation. 761. Consider a presentation by CAPCOG regarding a regional programs update • This item was withdrawn from the agenda. 7132. Consider a presentation regarding the Development Services Office. Cindy Demers,Assistant City Manager began the presentation and Brad Wiseman and David Freireich continued with the presentation and provided the Council with more details of the Development Services Office and the new development process. 7133. Consider a presentation and discussion regarding the possibility of ordering an election in November to authorize the City's Type B Corporation to use sales and use taxes for other economic development projects in addition to transportation Proiects. Jim Nuse,City Manager made the staff presentation and gave a broad overview of the 4B Corporation. Cindy Demers,Assistant City Manager went over the financial aspects of the 4B. 7C1. Consider a presentation regarding Garbage Regulations and the implementation of a • Recycling Program. Michael Thane, Director of Infrastructure Management made the staff presentation and updated the Council on the status of the City's solid waste program and a city-wide recycling program. PUBLIC HEARINGS: 8A1. Consider public testimony approving amendment No. 1 to Planned Unit Development PUD, No.84 zoning district(Avery Centre). Jim Stendebach, Planning and Community Development Director made the staff presentation. Mayor McGraw opened the hearing for public testimony. There being none,the public hearing was closed. 8A2. Consider public testimony regarding the proposal to rezone 0.626 acres of land located at 1525 Chisholm Trail from the MF(Multi-family) zoning district to the C-1 (General Commercial) zoning district. Jim Stendebach, Planning and Community Development Director made the staff presentation. Mayor McGraw opened the hearing for public testimony. There being none,the public hearing was closed. 8A3. Consider public testimony regarding the adoption of the Round Rock General Plan 2020. 262 City of Round Rock Regular City Council Meeting 0 Page 4 of 11 Jim Stendebach, Planning and Community Development Director made the staff presentation. Mayor McGraw opened the hearing for public testimony. Mr.Charles Avery,spoke to the Council regarding the plan,and commended staff and the Council about the plan. • Russ Boles also spoke to the Council in favor of the General Plan. There being no further testimony,the public hearing was closed. ORDINANCES: 9A1. Consider an ordinance approving Amendment No. 1 to Planned Unit Development(PUD) No.84 zoning district(Avery Centre). (First Reading) ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. Z-08-11-13-11C13,.ADOPTED BY THE CITY COUNCIL OF ROUND ROCK, TEXAS, ON NOVEMBER 13, 2008, BY AMENDING SECTIONS 11.6.1(5)(a), 11.8.1(1), 11.8.1(2)(c)(ii), 11.8.1(3)(c), 11.8.1(4)(c), 11.8.1(5)(c), -11.8.1(6)(c), 11.8.1(7)(c), AND 11.8.1(16)(c), OF THE DEVELOPMENT PLAN OF PUD NO.84,APPROVED BYTHE CITY COUNCIL IN SAID ORDINANCE, PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. MOTION: Councilmember White moved:to approve the ordinance. Councilmember Moman seconded the motion. • VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. MOTION: Councilmember White moved to dispense with second reading of the ordinance with unanimous consent of the council and adopt the ordinance. Councilmember Whitfield seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White • Councilmember Clifford Mayor Pro-Tem Salinas - Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. 263 City of Round Rock Regular City Council Meeting Atigust 20, 2010 Page 5 of 11 9A2. Consider an ordinance rezoning 0.626 acres of land located at 1525 Chisholm Trail from the MF(Multi-Family)zoning district to the C-1 (General Commercial) zoning district. (First Reading) ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, TEXAS ADOPTED IN SECTION 11.401(2)(a), CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK,TEXAS, AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP,TO WIT: TO REZONE 0.6262 ACRES OF LAND, OUT OF THE J.M. HARRELL SURVEY, ABSTRACT NO. 284, IN ROUND ROCK, WILLIAMSON COUNTY, TEXAS, FROM DISTRICT MF (MULTIFAMILY) TO DISTRICT C-1 (GENERAL COMMERCIAL). Jim Sten debach, Planning and Community Development Director made the staff presentation. MOTION: Councilmember White moved to approve the ordinance. Councilmember Whitfield seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Nays: None • Absent: None ACTION:The motion carried unanimously. MOTION: Councilmember Clifford moved to dispense with second reading of the ordinance with unanimous consent of the council and adopt the ordinance. Mayor Pro-Tem Salinas seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. 9A3. Consider an ordinance adopting the Round Rock General Plan 2020. (First Reading) • ORDINANCE NO. AN ORDINANCE ADOPTING THE GENERAL PLAN 2020, AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. Jim Stendebach, Planning and Community Development Director made the staff presentation earlier in the meeting. 264 City of Round Rock Regular City Council Meeting Oitla , ?A W Page 6 of 11 MOTION: Councilmember Moman moved to approve the ordinance with the amendments made by the Planning and Zoning Commission. Councilmember Whitfield seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt • Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. MOTION: Councilmember Clifford moved to dispense with'second reading of the ordinance with unanimous consent of the council and adopt the ordinance. Councilmember Whitfield seconded the Motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Te.m Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. 9A4. Consider an ordinance amending Chapter 11,Section 11.107. Code of Ordinances,to adopt a comprehensive plan for the Ione-ranee development of the City. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 11, SECTION 11.107 TO ADOPT A COMPREHENSIVE PLAN FOR THE LONG-RANGE DEVELOPMENT OF THE CITY OF ROUND ROCK, AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. MOTION: Mayor Pro-Tem Salinas moved to approve the ordinance. Councilmember White seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas i Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. 265 City of Round Rock Regular City Council Meeting gus-t3A 030 Page 7 of 11 MOTION: Councilmember Clifford moved to dispense with second reading of the ordinance with unanimous consent of the council and adopt the ordinance. Councilmember Whitfield seconded the motion. • VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. RESOLUTIONS: Mayor McGraw went out of the regular order of the agenda to consider the following item: 10D1. Consider a resolution authorizing the Mayor to execute the Second Amendment to the Amended and Restated Consent Agreement with RSP Partners Development. L.P.for the creation of Siena Municipal Utility Districts 1 and 2. • Michael Thane, Director of Infrastructure Management made the staff presentation and went over the details of the amendment. MOTION: Councilmember Whitfield moved to approve the resolution .Councilmember White seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Nays: None Absent: None ACTION:The motion carried unanimously. Mayor McGraw excused himself from the meeting and Mayor Pro-Tem Salinas presided over the remainder of the meeting. 10A1. Consider a resolution adopting the City's"Fiscal Year 2011 Disadvantaged Business Enterprise Program." David Bartels with Public Works Programs Administration made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Moman seconded the motion. 266 City of Round Rock Regular City Council Meeting ��j:vZ;2ot:v Page 8 of 11 VOTE: Ayes: Mayor McGraw Councilmember Honeycutt s Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield , Nays: None Absent: None ACTION:The motion carried unanimously. 10131. Consider a resolution authorizing the Mayor to execute Addendum#100502 to the High Line Master Agreement, and to execute Oracle Corporation Sub-License Agreement Addendum. Daniel Saucedo made the staff presentation. MOTION: Councilmember Clifford moved to approve the resolution.Councilmember Whitfield seconded the motion. VOTE: Ayes: Mayor McGraw Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Nays: None , Absent: None ACTION:The motion carried unanimously. 10132. Consider a resolution authorizing the Mayor to execute a Change Order in the amount of$29,675.00 relating to EMSS TMSS quantity of work additions to High Line Master Agreement. Daniel Saucedo made the staff presentation. MOTION: Councilmember Moman moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Whitfield Councilmember Moman Councilmember White Councilmember Honeycutt Mayor Pro-Tem Salinas Councilmember Clifford Nays: None Absent: Mayor McGraw ACTION:The motion carried unanimously. 10C1. Consider a resolution adopting the Second Program Year Action Plan for 2010-2011 for Community Development Block Grant activities. Cheryl Delaney, Finance Director made the staff presentation. 267 City of Round Rock Regular City Council Meeting :4At 21zliW- ,v. Page 9 of 11 MOTION: Councilmember Honeycutt moved to amend the allocations by removing money from Habitat for Humanity and apply it to the Buck Egger Park Phase 2 Project. Councilmember Whitfield seconded the motion. • VOTE: Ayes: Councilmember Whitfield Councilmember Moman Councilmember White Councilmember Honeycutt Mayor Pro-Tem Salinas Councilmember Clifford Nays: None Absent: Mayor McGraw ACTION:The motion carried unanimously. MOTION: Councilmember White moved to approve the resolution. Councilmember Clifford seconded the motion. VOTE: Ayes: Councilmember Whitfield Councilmember Moman Councilmember White Councilmember Honeycutt Mayor McGraw Mayor Pro-Tem Salinas Councilmember Clifford • Nays: None Absent: None ACTION:The motion carried unanimously. 10C2. Consider a resolution approving the Fern Bluff Municipal Utility District"FY2011 Brushy Creek Regional Wastewater System Allocated Budget." Cheryl Delaney, Finance Director made the staff presentation. MOTION: Councilmember Moman moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Whitfield Councilmember Moman Councilmember White Councilmember Honeycutt Mayor Pro-Tem Salinas Councilmember Clifford Nays: None Absent: Mayor McGraw ACTION:The motion carried unanimously. 100. Consider a resolution approving the Brushy Creek Municipal Utility District"FY2011 Brushy Creek Regional Wastewater System Allocated Budget." Cheryl Delaney, Finance Director made the staff presentation. MOTION: Councilmember Clifford moved to approve the resolution. Councilmember Whitfield seconded the motion. 268 - City of Round Rock Regular City Council Meeting , 0 ��,f,t�titi 2oW Page 10 of 11 VOTE: Ayes: Councilmember Whitfield Councilmember Moman Councilmember White Councilmember Honeycutt Mayor Pro-Tem Salinas Councilmember Clifford Nays: None • Absent: Mayor McGraw ACTION:The motion carried unanimously. 10D2. Consider a resolution authorizing the Mayor to execute Amendment No. 2 to the Interlocal Agreement with Cedar Park and Leander regarding Due Diligence Services for the Deep Water Intake Site for the Regional Water System Project. Michael Thane, Director of Infrastructure Management made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Whitfield Councilmember Moman Councilmember White Councilmember Honeycutt Mayor Pro-Tem Salinas Councilmember Clifford • Nays: None Absent: Mayor McGraw ACTION:The motion carried unanimously. 10D3. Consider a resolution authorizing the Mayor to execute Supplemental Contract No. 2 with Jacobs Engineering Group. Inc.for the Due Diligence Analysis for the BCRUA's Deep Water Intake Facility Site project. Michael Thane, Director of Infrastructure Management made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Whitfield Councilmember Moman Councilmember White Councilmember Honeycutt Mayor Pro-Tem Salinas Councilmember Clifford • Nays: None Absent: Mayor McGraw ACTION:The motion carried unanimously. 10D4. Consider a resolution authorizing the Mayor to execute Quantity Adiustment/Change Order No. 1 with SKE Construction, LLC for the Greenslopes A/C Water Line Replacement Project. Michael Thane, Director of Infrastructure Management made the staff presentation. 269 City of Round Rock Regular City Council Meeting :5�-2x2owA --- Page 11 of 11 MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Whitfield • Councilmember Moman Councilmember White Councilmember Honeycutt Mayor Pro-Tem Salinas Councilmember Clifford Nays: None Absent: Mayor McGraw ACTION:The motion carried unanimously. 10D5. Consider a resolution approving the removal of all federal funding from the construction of the Creek Bend Boulevard Project. Michael Thane, Director of Infrastructure Management made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Clifford seconded the motion. VOTE: Ayes: Councilmember Whitfield Councilmember Moman Councilmember White • Councilmember Honeycutt Mayor Pro-Tem Salinas Councilmember Clifford Nays: None Absent: Mayor McGraw ACTION:The motion carried unanimously. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST ADJOURNMENT There being no further business,the meeting adjourned at 9:43 p.m. 1 Respectfully Submitted, Sara L.White,City Secretary 270 City of Round Rock Special Called City Council Meeting August 12,2010 The Round Rock City Council met in a Special Called Session on Thursday,August 12, 2010, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER—3:30 P.M. Mayor McGraw called the session to order at 3:37 p.m. • ROLL CALL: Those members present were Mayor Alan McGraw, Mayor Pro-Tem Carlos Salinas, Councilmember Rufus Honeycutt, Councilmember George White,Councilmember Joe Clifford, Councilmember John Moman and Councilmember Kris Whitfield. Also present was City Manager Jim Nuse EXECUTIVE SESSION: 3A. Consider Executive Session as authorized by Executive Session §551.074. Government Code,to deliberate the evaluation of the City Manager. The Council recessed into Executive Session. Mayor McGraw called the Executive Session order at 3:44 p.m. and adjourned it at 5:30 p.m. ADJOURNMENT • There being no further business,the meeting adjourned at 5:33 p.m. Respectfully Submitted, 45i L"Uhm Sara L.White, City Secretary i 271 City of Round Rock Special Called City Council Meeting August 12, 2010 The Round Rock City Council met in a Special Called Session on Thursday,August 12, 2010, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER-5:30 P.M. • Mayor McGraw called the session to order at 5:34 p.m. ROLL CALL: Those members present were Mayor Alan McGraw, Mayor Pro-Tem Carlos Salinas, Councilmember Rufus Honeycutt, Councilmember George White,Councilmember Joe Clifford, Councilmember John Moman, and Councilmember Kris Whitfield. Also present was City Manager Jim Nuse EXECUTIVE SESSION: 3A. Consider Executive Session as authorized by§551.071 Government Code, related to pending litigation to wit Mehrabian v.The City of Round Rock,Civil Action No.A-10-CA-512-SS in the United States District Court for the Western District of Texas. The Council recessed into Executive Session. Mayor McGraw called the Executive Session order at 5:35 p.m.and adjourned it at 5:55 p.m. • 3B. Consider Executive Session as authorized by§551.071 Government Code, related to pending litigation to wit:Jaime Rodriguez and Round Rock Fire Fighters Association v.City of Round Rock and Larry Hodge;Cause No. D-1-GN-09-000370,4 19th Judicial District of Travis County. The Council recessed into Executive Session. Mayor McGraw called the Executive Session order at 5:55 p.m.and adjourned it at 6:40 p.m. 3C. Consider Executive Session as authorized by§551.072,Government Code, related to the purchase of real property to wit: consideration of terms of the Contract for Sale with Jimmy Nassour for approximately 43.0538 acres of land located near the intersection of Sunrise Road and University Boulevard. • 272 City of Round Rock Special Called City Council Meeting August 12, 2010 Page 2 of 3 The Council recessed into Executive Session. Mayor McGraw called the Executive Session order at 6:40 p.m. and adjourned it at 7:05 p.m. ACTION RELATIVE TO EXECUTIVE SESSION: 4A. Consider a resolution authorizing:the Mayor to execute an engagement letter with Dietz& • Ja_r_rard, P.C. regarding legal representation regarding Mehrabian v.The City of Round Rock,Civil Action No.A- 10-CA-512-SS in the United States District Court for the Western District of Texas. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION: The motion carried unanimously. 4B. Consider discussion and/or pending action regarding pending litigation to wit:Jaime Rodriguez and Round Rock Fire Fighters Association v. City of Round Rock and Larry Hodge;Cause No. D-1- • GN-09-000370,419th Judicial District of Travis County. MOTION: Councilmember Whitfield moved to go forward with the appeal and to authorize the City Manager to hire a law firm that specializes in appellate law. Mayor Pro-Tem Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw 273_ City of Round Rock Special Called City Council Meeting August 12,2010 Page 3 of 3 Nays: None Absent: None ACTION: The motion carried unanimously. 4C. Consider a resolution authorizins the extension or termination of the Contract for Sale with • Jimmy Nassour for approximately 43.0538 acres of land located near the intersection of Sunrise Road and University Boulevard. MOTION: Councilmember Whitfield moved to approve the resolution to terminate the contract unless the City receives an extension agreement that the Mayor is authorized to sign extending the feasibility of the contract to September 15,2010. Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION: The motion carried unanimously. ADJOURNMENT • There being no further business,the meeting adjourned at 7:13 p.m. Respectfully Submitted, Sara L.White, City Secretary • 274 City of Round Rock Regular City Council Meeting The Round Rock City Council met in Regular Session on Thursday, August 12, 2010, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER-7:00 P.M. Mayor McGraw called the meeting to order at 7:14 p.m. • ROLL CALL Those members present were Mayor Alan McGraw, Mayor Pro-Tem Carlos T.Salinas, Councilmember Rufus Honeycutt, Councilmember George White, Councilmember Joe Clifford, Councilmember John Moman,Councilmember Kris Whitfield,.Also:present were Jim Nuse,City Manager, Cindy Demers,Assistant City Manager;and Steve Sheets, City Attorney. No one was absent from this meeting. PLEDGE OF ALLEGIANCE: 3A. United States Flag 3B. Texas State Flag CITIZEN COMMUNICATION Mike Irish,403 Deepwood Drive, Round Rock with the Sertoma Club presented the City Council with a check for$5,000 for the Play for All Abilities park. • Rick Fraumann, 3506 FM 1327,Austin, Director of Sales and Customer Care for Texas Disposal Systems with spoke to the City Council regarding the proposed ordinance for recycling within the City of Round Rock. Natalie Bogue, 104 S. Georgetown spoke to the City Council on behalf of the Greater Downtown Neighborhood Association regarding the MOU being presented by'the Community Foundation. Jerry Castleberry, 106 W. Liberty Street, Round Rock spoke to the City Council on behalf of Round Rock doughnuts and informed the Council that they are not in favor of the Downtown Master Plan that was recently adopted and that they have concerns with the traffic relocation on to Liberty Street. Beverly Nord,33 Meadow Run, Round Rock spoke to the City Council regarding single stream recycling in the City of Round Rock and spoke against it. • CONSENT AGENDA: All items listed with an asterisk(*)are considered to be routine by the City Council and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Council member in which event the item will be removed from the consent agenda and considered in its normal sequence on the regular agenda. 275 City of Round Rock Regular City Council Meeting PqSu:*.12 26Lust3$:9�fl Page 2 of 13 *6A. Consider approval of the minutes for the July 22,2010 Regular City Council Meeting. *862. Consider an ordinance amending Chapter 9,Section 9.503, Code of Ordinances, amending school speed zone times on Bowman Road and Tiger Trail. (First Read ing)(Reguires Two • Readings) *863. Consider an ordinance amending Chapter 9,Section 9.503, Code or Ordinances, amending a school speed zone on Sunrise Road. (First Reading)(Reg uires Two Readings) *864. Consider an ordinance amending Chapter 9,Section 9.502, Code or Ordinances, establishing a 35-mph speed zone on a portion of Meister Lane. (First Read ing)(Reguires Two Readings) *865. Consider an ordinance amending Chapter 9,Section 9.503, Code or Ordinances, designating a portion of Meister Lane as a school speed zone. (First Reading)(Reg uires Two Readings) *866. Consider an ordinance amending Chapter 9,Section 9.503. Code of Ordinances, designating a portion of Gattis School Road as a school speed zone. (First Read ing)(Reguires Two Readings) *8137. Consider an ordinance amending Chapter 9,Section 9.503, Code of Ordinances, • designating a portion of Stone Oak Drive as a school speed zone. (First Reading)(Requires Two Readings) MOTION: Councilmember Honeycutt moved to approve the consent agenda. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. APPROVAL OF MINUTES: *6A. Consider approval of the minutes for the July 22, 2010 Regular City Council Meeting. This item was approved under the consent agenda. • PRESENTATIONS: 7A1. Consider a presentation regarding the Land Management Software Proiect. Chris Collier, GIS Manager made the staff presentation. 7131. Consider a presentation regarding the downtown plazas. .276 City of Round Rock Regular City Council Meeting August 30 0 f qAS114f:k t2—20[D Page 3 of 13 Rick Atkins, Parks and Recreation Director and David Buzzell, Parks Manager made the staff presentation. 7C1. Consider a presentation and discussion regarding the data collected for the Pavement Management System. • Tom Word,Chief of Public Works made the staff presentation. ORDINANCES: 8A1. Consideration and action with respect to an "Ordinance Authorizing the Issuance of City of Round Rock Texas General Obligation Refunding Bonds,Series 2010;Approving an Official Statement and an Escrow Agreement; Establishing the Procedures for Selling and Delivering the Bonds; and Authorizing Other Matters Relating to the Bonds". (First Reading) Cheryl Delaney, Finance Director made the staff presentation. Gary Kimball with Specialized Public Finance also spoke to the Council and provided information to the Council regarding the bond refunding. ORDINANCE NO. ORDINANCE AUTHORIZING THE ISSUANCE OF CITY OF ROUND ROCK, TEXAS GENERAL OBLIGATION REFUNDING BONDS, SERIES 2010; APPROVING.AN OFFICIAL STATEMENT, A PAYING AGENT/REGISTRAR • AGREEMENT, A BOND PURCHASE AGREEMENT AND AN ESCROW AGREEMENT; ESTABLISHING THE PROCEDURES FOR SELLING AND DELIVERING THE BONDS; AND AUTHORIZING OTHER MATTERS RELATING TO THE BONDS MOTION: Mayor Pro-Tem Salinas moved to approve the ordinance. Councilmember Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. MOTION: Councilmember Whitfield moved to dispense with second reading of the ordinance with the unanimous consent of the council and 'adopt the ordinance. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw 277 City of Round Rock Regular City Council Meeting Ac2j�R-t/)10 A+igwA4ft2gia Page 4 of 13 Nays: None Absent: None ACTION:The motion carried unanimously. 9D3. Consider a resolution authorizing the Mayor to execute a Memorandum of • Understanding with the Greater Round Rock Community Foundation regarding the development of its Property located at 901 E. Main St. Jim Nuse, City Manager made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution.Councilmember White seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 861. Consider an ordinance amending Chapter 6, Section 6.600,Code of Ordinances, • regarding the implementation of a recycling program and increasing the residential charge for the collection of refuse and recyclable materials. (First Reading)(Reg uires Two Readings) Michael Thane, Director of Infrastructure Management made the staff presentation. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 6, SECTION 6.600 CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, REGARDING THE IMPLEMENTATION OF A RECYCLING PROGRAM, ISSUING CONTAINERS AND REVISIONS TO THE COLLECTION SCHEDULE; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilmember Honeycutt moved to approve the ordinance.Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman • Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. *8132. Consider an ordinance amending Chapter 9,Section 9.503, Code of Ordinances, amending school speed zone times on Bowman Road and Tiger Trail. (First Reading)(Requires Two Readings) 278 City of Round Rock Regular City Council Meeting August 12, 2010 Page 5 of 13 This item was approved under the consent agenda. ORDINANCE NO. AN ORDINANCE AMENDING THE CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, CHAPTER 9, SECTION 9.503 AMENDING THE SCHOOL SPEED ZONE TIMES ON A PORTION OF BOWMAN ROAD AND A PORTION OF TIGER TRAIL; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING • CONFLICTING ORDINANCES OR RESOLUTIONS. *863. Consider an ordinance amending Chapter 9,Section 9.503. Code or Ordinances, amending a school speed zone on Sunrise Road. (First Read ing)(Reguires Two Readings) This item was approved under the consent agenda. ORDINANCE NO. AN ORDINANCE AMENDING THE CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, CHAPTER 9, SECTION 9.503 AMENDING A SCHOOL SPEED ZONE ON A PORTION OF SUNRISE ROAD; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. *8134. Consider an ordinance amending Chapter 9,Section 9.502. Code or Ordinances, establishing a 35-mph speed zone on a portion of Meister Lane. (First Reading)(Reg uires Two Readings) This item was approved under the consent agenda. ORDINANCE N0. • AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.502, CODE OF,ORDINANCES (1995 EDITION), CITY OF ROUND ROCK,TEXAS, CHANGING THE SPEED ZONE ON A PORTION OF MEISTER LANE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR-RESOLUTIONS. *8135. Consider an ordinance amending Chapter 9,Section 9.503.Code or Ordinances, designating a portion of Meister Lane as a school speed zone. (First Read ing)(Reguires Two Readings) This item was approved under the consent agenda. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 9.503, CODE OF ORDINANCES (1995 EDITION), CITY OF ROUND ROCK, TEXAS, DESIGNATING A PORTION OF MEISTER LANE AS A SCHOOL SPEED ZONE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. *8136. Consider an ordinance amending Chapter 9,Section 9.503. Code of Ordinances, designating a portion of Gattis School Road as a school speed zone. (First Reading)(Requires Two Readings) • This item was approved under the consent agenda. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9,SECTION 9.503, CODE OF ORDINANCES(1995 EDITION), CITY OF ROUND ROCK, TEXAS, DESIGNATING A PORTION OF GATTIS SCHOOL ROAD AS A SCHOOL SPEED ZONE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. 279 City of Round Rock Regular City Council Meeting August 12, 2010 Page 6 of 13 *867. Consider an ordinance amending Chapter 9,Section 9.503. Code of Ordinances, designating a portion of Stone Oak Drive as a school speed zone. (First Reading)(Reg uires Two Readings) This item was approved under the consent agenda. • ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9,SECTION 9.503, CODE OF ORDINANCES(1995 EDITION), CITY OF ROUND ROCK, TEXAS, DESIGNATING A PORTION OF STONE OAK DRIVE AS A SCHOOL SPEED ZONE; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. RESOLUTIONS: 9A1. Consider a resolution approving the funding of certain capital protects from the General Self-Financed Construction Fund. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield . Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 9131. Consider a resolution authorizing the Mayor to execute an Interlocal Cooperation Agreement with the City of Austin and various partner agencies to establish and operate the Austin Regional Intelligence Center(ARIC). Brad Bradford, Captain Alain Babin with the Round Rock Police Department made the staff presentation. MOTION: Mayor Pro-Tem Salinas moved to approve the resolution. Councilmember Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford • Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 280 City of Round Rock Regular City Council Meeting August 12,2010 Page 7 of 13 9C1. Consider a resolution authorizing the Mayor to execute a Real Estate Contract with Chisholm Trail Developers Venture, Ltd.for the Chisholm Trail Proiect(Parcel 19, Part 1, 2.4; Parcel 19E, Part 3,4,9). Steve Sheets, City Attorney made the staff presentation. • MOTION: Councilmember Moman moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 9D1. Consider a resolution authorizing the Mayor to execute an Agreement for Consulting Services for Oracle Database and PeopleSoft Administration with Empower Solutions. Daniel Saucedo, IT Applications Manager made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Mayor Pro-Tem Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 9D2. Consider a resolution authorizing the Mayor to execute a Consulting Services Agreement with H2O Partners. Inc.for the development of a Hazard Mitigation Action Plan. Brad Bradford, Emergency Management Coordinator made the staff presentation. MOTION: Councilmember Honeycutt moved to approve the resolution. Mayor Pro-Tem Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw 28'1 City of Round Rock Regular City Council Meeting August 12, 2010 Page 8 of 13 Nays: None Absent: None ACTION:The motion carried unanimously. 9E1. Consider a resolution authorizing the Mayor to execute a Standard Form of Agreement Between Owner and Architect and accompanying Supplemental Agreement No. 1 with KA Hickman Architects& Interior Designers for the 615 East Palm Valley Campus Project. Tom Word,Chief of Public Works Operations made the staff presentation. MOTION: Councilmember Whitfield moved to approve the resolution. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 9E2. Consider a resolution authorizing the Mayor to execute a Supplemental Contract No. 2 • with CP&Y. Inc.for the FM 1460 Expansion Proiect(from 2.2 miles North of US 79 North of Old Settlers Blvd to 0.4 miles North of US 79). Tom Word, Chief of Public Works Operations made the staff presentation. MOTION: Mayor Pro-Tem Salinas moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. • 9E3. Consider a resolution authorizing the Mayor to execute Construction Contract Change Order No. 6 with the Texas Department of Transportation for the FM 1460 Expansion Proiect. Tom Word,Chief of Public Works Operations made the staff presentation. MOTION: Councilmember Clifford moved to approve the resolution. Mayor Pro-Tem Salinas. seconded the motion. 282 City of Round Rock Regular City Council Meeting August 12, 2010 Page 9 of 13 VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw • Nays: None Absent: None ACTION:The motion carried unanimously. 9E4. Consider a resolution authorizing the Mayor to execute Construction Contract Change Order No. 14 with the Texas Department of Transportation for the FM 1460 Expansion Proiect. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. • 9E5. Consider a resolution authorizing the Mayor to Execute a Standard Form of Agreement between Owner and Contractor with Solar Works, LLC dba Solar Community, and accompanying Incentive Recipient Change Request. MOTION: Councilmember Moman moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 9E6. Consider a resolution approving Amendment No. 3 to the Brushy Creek Regional Utility Authority(BCRUA)Annual Operating Budget for Fiscal Year 2009-'2010. MOTION:Councilmember White moved to approve the resolution. Councilmember Whitfield seconded the motion. 283 City of Round Rock Regular City Council Meeting August 12,2010 Page 10 of 13 VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield • Mayor McGraw Nays: None ry Absent: None ACTION:The motion carried unanimously. 9E7. Consider a resolution approving the Brushy Creek Regional Utility Authority(BCRUA) Annual Operating Budget for Fiscal Year 2010-2011. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Clifford seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw • Nays: None Absent: None ACTION:The motion carried unanimously. 9E8. Consider a resolution authorizing the Brushy Creek Regional Utility Authority(BCRUA)to execute an Agreement for Construction Phase Observation Services for the BCRUA Phase 1 Contract 2 Regional Water System, Raw Waterline/Underwater Pipeline Project with JR Tolles and Associates LLC. MOTION: Councilmember White moved to approve the resolution. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 9E9. Consider a resolution approving the Amended Bylaws of the Brushy Creek Regional Utility Authority. Inc. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Moman seconded the motion. 284 City of Round Rock Regular City Council Meeting August 12, 2010 Page 11 of 13 VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw • Nays: None Absent: None ACTION:The motion carried unanimously. 9E10. Consider a resolution authorizing the Mayor to execute a Settlement Agreement with BRA regarding its Application No. 5851 with TCEQ for a basin-wide permit. MOTION: Councilmember Honeycutt moved to approve the resolution. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None • Absent: None ACTION:The motion carried unanimously. 9E11. Consider a resolution authorizing the Mayor to execute a Letter of Intent expressing support for Central Texas Sustainability Consortium relative to a HUD grant application. MOTION: Councilmember White moved to approve the resolution with the amendment of striking the last paragraph in the letter. Councilmember Moman seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. APPOINTMENTS: • 10A. Consider the appointment of a representative to the CAMPO Board. MOTION: Councilmember Whitfield moved to approve the appointment of Councilmember Moman as the representative and Mayor Pro-Tem Salinas as the alternate. Councilmember Clifford seconded the motion. 285 City of Round Rock Regular City Council Meeting August 12, 2010 Page 12 of 13 VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield • Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10B. Consider 2 appointments to the Building Standards Commission. MOTION: Councilmember Clifford moved to appoint Byron Hendrix to the Building Standards Commission.Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. • 10C. Consider 3 appointments to the Transportation System Development Corporation. MOTION: Councilmember Honeycutt moved to Free Form to appoint Will Williams, Hollis Bone and Joe Clifford to another term on the Round Rock Transportation System Development Corporation. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 101). Consider 3 appointments to the Ethics Commission. MOTION: Councilmember Whitfield moved to Free Form to appoint Will Peckham, Gary Coe, and Michael Franks to the Ethics Commission. Councilmember Honeycutt seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None 286 City of Round Rock Regular City Council Meeting August 12, 2010 Page 13 of 13 Absent: None ACTION:The motion carried unanimously. 10E Consider 3 appointments to the Community Development Advisory Commission. MOTION: Councilmember Whitfield moved to appoint Cam Scott,Selicia Sanchez, and Sylvia Blanco to the Community Development Advisory'Commission. Councilmember Clifford seconded the • motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. 10F Consider 2 appointments to the Round Rock Housing Authority, MOTION: Councilmember Honeycutt moved to appoint Mary Martinez and Paul Emerson to the Round Rock Housing Authority. Mayor Pro-Tem'Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt • Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION:The motion carried unanimously. COUNCIL COMMENTS REGARDING ITEMS OF COMMUNITY INTEREST ADJOURNMENT There being no further business,the meeting adjourned at 9:41 p.m. Respectfully Submitted, �E� ,Qu Sara L.White, City Secretary • 287 City of Round Rock City Council Work Session—Summer Retreat August 18, 2010 and August 19,2010 The Round Rock City Council met in Work Session on Wednesday,August 18, 2010,at the United Heritage Center—Round Rock Room at 3400 Palm Valley Boulevard. CALL SESSION TO ORDER—8:00 A.M. Mayor McGraw called the meeting to order at 8:06 a.m. • ROLL CALL: Those members present were Mayor Alan McGraw, Mayor Pro-Tem Carlos T. Salinas, Councilmember Rufus Honeycutt, Councilmember George White, Councilmember Joe Clifford, Councilmember John Moman, and Councilmember Kris Whitfield. Also present were City Manager Jim Nuse,Assistant City Manager Cindy Demers, and City Attorney Steve Sheets. CONSIDER OPENING REMARKS BY CITY MANAGER Jim Nuse,City Manager opened the meeting with remarks regarding how the two day meeting will go in addition to briefly discussing the 4:00 Special Called Meeting. PRESENTATIONS: 4A. Consider a presentation and discussion regarding Strategic Plan Goals and Plan Management. Cindy Demers,Assistant City Manager started the presentation and went over the strategic plan • interactive exercise with the Council,and then gave a brief update on the strategic plan. The City Council was asked to go out and take pictures around the community of things they think represent the four strategic themes. Each Councilmembers and the City Manager briefly went over their board and pictures and explained how they think each fit into the themes. Ms. Demers gave a brief wrap up of the common themes heard during the presentations and then moved on to a general discussion and feedback from the Council regarding the highest priorities identified in the Strategic Plan. The Council recessed for a short 15 minutes break and reconvened at 10:35. Cindy Demers then presented the quarterly report to the Council regarding the Strategic Plan. 4B. Consider a presentation and discussion regarding the Customer Service Survey. Monique Adams spoke to the Council regarding the Customer Service team and the Customer Service Survey currently on the website. 4C. Consider a presentation and discussion regarding the 2010-2011 Proposed Budget. Cindy Demers kicked off the discussion regarding the budget and Cheryl Delaney, Finance Director went over the details of the 2010-2011 proposed budget to the Council. Cheryl began with a wrap up and highlights of the current fiscal year(2009-2010)and then moved on to talk about the current budget activities and the proposed budget for 2010-2011. The proposed budget was covered in 288 City of Round Rock City Council Work Session—Summer Retreat August 18, 2010 and August 19,2010 Page 2 of 4 the following order: Utility Budget, Hotel/Motel Occupancy Tax Budget, Drainage Utility, General Fund, Property Tax revenue and finally sales tax revenue. Ms. Delaney went over specific topics during the general fund presentation regarding the lower property tax valuations and lower sales tax revenues. The proposed budget for 2010-2011 is 81.1M and the proposed tax'rate is 41.228,which is 1 cent below is the effective tax rate. Ms. Delaney briefly went over the definition of the effective tax rate and went over property tax and sales tax projections for the next year. Council discussed whether or not staff is being conservative enough in the projections. The Council determined after the discussion that they are comfortable with the projections that staff has done in the proposed budget. Ms. Delaney also briefly went over the proposed new programs that are included in the proposed budget, and also went over some benchmark comparisons with other cities in the state/region. 4D Consider a presentation and discussion regarding a Drainage Utility in the City of Round Rock. Alysha Girard,Assistant City Engineer made the staff presentation and covered why the City needs a drainage utility and covered the proposed rate structure, communication and citizen feedback • and lastly staff recommendations on how to proceed with the drainage utility. Ms. Girard reported that to minimize the impact, staff is recommending to step into the rate over 6 years. Billing for the drainage utility would begin in April 2011. Staff will go forward with publishing the ordinance and rate and The Council took a short recess at 2:26 p.m. and reconvened at 2:41 p.m. and Ms. Delaney continued with the discussion regarding the budget. She went over the truth in taxation requirements regarding the tax rate and let the Council know of the deadlines that are approaching if they choose to raise the rate over the effective rate. She also reviewed the new programs again and then Police Chief Bryan Williams went over some police budget information and needs of the department. STATE AND FEDERAL LEGISLATIVE UPDATE Rain Cain presented the City Council with an update on what is coming up for the 2011 legislative session. He reported that the next session will be a redistricting session and then went over • what changes might be seen in the near future. Mr. Cain then briefly covered items that might affect Round Rock more. 4E Consider a presentation and discussion regarding the Transportation System Development Corporation (4B);current limitation on type of projects; and possible election to allow tax revenues to be spent on other economic development proiects. 289 City of Round Rock City Council Work Session—Summer Retreat August 18, 2010 and August 19, 2010 Page 3 of 4 Tom Word began the presentation and gave the City Council a quick snapshot of the 4B and various 4B funded projects.The current fund balance of the 4B is$34M and projected revenues for the next year is$13.5M and decrease to about$12M over the next few years as sales tax reliance on Dell • decreases. Mr.Word then covered some of the debt service of the 4B and answered a few questions posed by the Council. The retreat recessed at 3:43 p.m. in order to conduct a special called work session. The City Council reconvened at 8:12 a.m. on August 19th to continue the summer retreat. 4F. Consider a presentation and discussion regarding the Building Permit Review Process and Philosophy Discussion. Cindy Demers,Assistant City Manager began with an introduction of the topic and gave the City Council an opportunity to give their opinion on the building permit review process. Ron Hagood also weighed in his thoughts on the current building review process and then Billy Wusterhausen, Fire Marshal presented the Council with options regarding plan reviews and then Mark Remmert moved on to a more philosophical discussion about customer needs and what review is best for the customer. This • discussion focused on what changes could be made that would be best for both the City and the owner. Members of the building inspection department and the development services office all provided input in the philosophical discussion about the review process. Cindy Demers briefly reviewed the discussion to make sure all were in agreement on how the City will move forward with the building review process. 4G. Consider a presentation and discussion regarding a Downtown Master Plan Update including Programming Documents, Form Based Code, and Zoning. Jim Nuse, City Manager started the presentation and briefly went over the plan for the discussion regarding the form based code and that four specific properties are going to be covered and discuss how they are affected. Will Hampton then took over the presentation and started going over the following properties, 300-400 Block of Liberty,408 Fannin, 204 W.Austin, and 105 W. Liberty. The philosophical discussion revolved around interim policy concepts for existing properties in the downtown master plan area and then moved on to long range policy concepts such as phasing vs. all at once. Tom Word,Chief of Public Works then moved on to the programming document and conducted a philosophical discussion regarding the programming document for the Downtown Master Plan and 290 City of Round Rock City Council Work Session—Summer Retreat August 18, 2010 and August 19,2010 Page 4 of 4 how to proceed with projects in the plan,specifically on how to proceed with utility projects and sidewalk projects and received input on the look of downtown streets and sidewalks. Next,the structural engineers on the downtown project#1 which is the main street extension which includes a new bridge at Main Street and the 1-35 north frontage road. He went through an over view of the • project and options for the bridge. 4H. Consider a presentation and discussion regarding an update on the West Side Recreation Center and Special Events Center. Jim Nuse began the presentation on the two items the two proposed facilities. The discussion went through a review of the Legacy Fieldhouse by Rick Atkins, Parks and Recreation Director and then on to the Special Events Center and lastly how the two facilities might or might not be tied together. Mr. Atkins started with an overview of the facility criteria and the location criteria and then he went through potential sites for the facility and pros and cons for each. Cindy Demers,Assistant City Manager covered the history of the proposed special events center starting in 2006 with a study by ERA on what size it should be and ideal locations. Staff and the Council then had a philosophical discussion on both facilities and the where they should or should not be located, size, programming and cost. Steve Sheets, • City Attorney and Nancy Yawn, CVB Director, also provided input to the discussion as needed. ADJOURNMENT There being no further business,the meeting adjourned at-4:04 p.m. Respectfully Submitted, SZ-VWt.. VA - lx Sara L.White, City Secretary 291 City of Round Rock Special Called City Council Meeting August 18,2010 The Round Rock City Council met in a Special Called Session on Wednesday, August 18, 2010, in the City Council Chamber, 221 E. Main Street. CALL SESSION TO ORDER—4:00 P.M. • Mayor McGraw called the session to order at 4:02 p.m. ROLL CALL: Those members present were Mayor Alan McGraw, Mayor Pro-Tem Carlos Salinas, Councilmember Rufus Honeycutt,Councilmember George White, Councilmember Joe Clifford, Councilmember John Moman and Councilmember Kris Whitfield. Also present was City Manager Jim Nuse,Assistant City Manager Cindy Demers,and City Attorney Steve Sheets. RESOLUTIONS: 3A.Consider a resolution calling a Special Election for November 2, 2010 for the purpose of expanding the purposes for which proceeds of existing economic development sales and use tax may be used. Jim Nuse and Steve Sheets made the presentation and went over the proposition and proposed • ballot language. MOTION: Councilmember Honeycutt moved approve the resolution. Mayor Pro-Tem Salinas seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION: The motion carried unanimously. 3B. Consider a resolution scheduling public hearings on the proposed 2010 property tax rate. No action was taken on this item. EXECUTIVE SESSION: 4A. Consider Executive Session as authorized by§551.071 Government Code, related to pending litigation to wit:Jaime Rodriguez and Round Rock Fire Fighters Association v.City of Round Rock and Larry Hodges Cause No. D-1-GN-09-000370,419th Judicial District of Travis County. 292 City of Round Rock Special Called City Council Meeting August 18, 2010 Page 2 of 2 The Council recessed into Executive Session. Mayor McGraw called the Executive Session order at 4:26 p.m.and adjourned it at 4:41 p.m. ACTION RELATIVE TO EXECUTIVE SESSION: 5A. Consider discussion and/or Pendine action regarding Pendine litigation to wit:Jaime Rodriguez and Round Rock Fire Fighters Association v.City of Round Rock and Larry Hodge; Cause No. D- I-GN-09-000370,419th Judicial District of Travis County. MOTION: Councilmember Honeycutt moved to approve the resolution authorizing the Mayor to execute an engagement letter with Alexander Dubose&Townsend LLC for professional legal services. Councilmember Whitfield seconded the motion. VOTE: Ayes: Councilmember Honeycutt Councilmember White Councilmember Clifford Mayor Pro-Tem Salinas Councilmember Moman Councilmember Whitfield Mayor McGraw Nays: None Absent: None ACTION: The motion carried unanimously. ADJOURNMENT • There being no further business,the meeting adjourned at 4:43 p.m. Respectfully Sub-m-itted, � �o -V L-a Sara L.White, City Secretary 293 THE REMAINING PAGES WERE INTENTIONALLY LEFT BLANK. CITY COUNCIL MINUTES CONTINUE IN MINUTE BOOK 59. • 294 • • 295 296 297 • • 298 299 a • • 300