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CM-2017-1343 - 3/24/2017 Monique Adams From: Andrew D. Hudanish <ADHUDANI@up.com> Sent: Friday,April 7, 2017 10:20 AM To: Monique Adams Cc: Bill Stablein Subject: Preliminary Engineering Agreements for Brushy Creek and Harrell Parkway Railroad Crossings/Quiet Zone Attachments: Brushy Creek WWTP Fully Executed PE Agreement.pdf; Harrell Parkway Fully Executed PE Agreement.pdf Monique, I have attached the fully executed versions of both preliminary engineering agreements for Brushy Creek WWTP and Harrell Parkway for the construction/reconstruction and upgrade of the railroad crossings to access the new Kalahari project. I have removed the project exhibit sheets that do not correspond to the actual project the PE agreement addresses. I am submitting these agreements to UPRR Omaha for recording and the assignment of the UPRR folder number. I should have the folder number by next week and will forward them to the city for future reference. Bill, • Can you send me the plans from HDR for both projects? Thanks, Andrew (See attached file: Brushy Creek WWTP Fully Executed PE Agreement.pdJ (See attached file:Harrell Parkway Fully Executed PE Agreement.pdf) 3. UNION PACIFIC s BUILDING AMERICA'' ;;� ' 'I lL� Andrew D.Hudanish I Manager of Industry&Public Projects Union Pacific Railroad Southern Region Centralized Engineering-Design&Construction • 24125 Old Aldine Westfield Rd,Spring,TX 77373-9015 281-350-7626 Office 402-271-5129 Fax 1346-305-0985 Mobile adhudani@up.com Please note new mobile number and update your records. Helpful links: Pipeline/Wireline Crossing Application:http://www.up.com/real estate/utilities/index.htm Right of Entry Applications: http://www.up.com/real estate/tempuse/index.htm Insurance Requirements:http://www.up.com/real estate/rrinsurance/index.htm Public Project Information:http://www.uprr.com/reus/roadxina/industry/index.shtml Please note:If making a submittal to UPRR,ensure that the following information is in the email subject or your plan will be rejected. Project type,%Plans,City,State,Street,Milepost,Subdivision,DOT#and Lat/Long "'Monique Adams ---03/21/2017 11:43:32 AM---This email originated from outside of the company. Please use 1 Mayor Councilmembers City Manager Alan McGraw Rene Flores Laurie Hadley Frank Leffingwell Will Peckham ROUND ROCK TEXAS Mayor Pro-Tem Writ Baese City Attorney ADMINISTRATION DEPARTMENT Craig Morgan Kris Whitfield Stephan L.Sheets March 24, 2017 Andrew D. Hudanish Manager, Industry& Public Projects Union Pacific Railroad Company(UPRR) 24125 Old Aldine Westfield Rd. Spring,TX 77373-9015 RE:Agreement for Preliminary Engineering Services and Submittal of Exhibit"A"for Railroad Approval Crossing: Public— New State: Texas, Round Rock MP 157.90 Austin Subdivision Brushy Creek LCRA DOT 439682D Williamson County Dear Mr. Hudanish, Plans are being prepared to design and construct a new at grade crossing at the location referenced above.The proposed work includes upgrade of the at grade public road crossing at MP 157.90 on the UPRR Austin Subdivision, DOT 439682D,to access the Kalahari Lodge project and the City of Round Rock WWTP.This crossing will also be reconstructed in 100%full,final build out stage upon opening and will comply with USDOT Title 49,Subtitle B, Chapter II, Part 222 (Train Horn Rule).The crossing will include any safety treatments required to maintain compliance with the Train Horn Rule. In connection with the project,the City of Round Rock considers it necessary for the successful advancement of the project for UPRR to collaborate in the development of the project by performing the following: • Preliminary engineering and other related services • Development of cost estimates • Review of the project's preliminary layouts • Submit current train and switching moves • Establish a timeline for the completion of this project. The City of Round Rock authorizes and agrees to reimburse the Railroad for its expenses and actual costs that are incurred for collaborating in the development of the project's preliminary engineering and other preliminary activities.The Railroad has estimated that these preliminary engineering and other preliminary costs will be$25,000. Payment will be made within thirty(30) days from the City's receipt and approval of the Railroad's request for reimbursement. Railroad will refer to the City's project as UPRR Quiet Zone—Brushy Creek LCRA and forward invoices to Bill Stablein at 2008 Enterprise, Round Rock,TX 78664. Additionally, attached for UPRR review and approval is one set of half-scale prints of the concept plans marked Exhibit A,which are the 30%complete plans and show the basic features of the proposed CITY OF ROUND ROCK 221 East Main Street,Round Rock,Texas 78664 [P]512.218.5401 • [F] 512.218.7097 • roundrocktexas.gov • highway project at the location referenced above. Please review and provide comment on the basic features of the Exhibit A as soon as possible. The project may require the Railroad to incur costs for force account activities. Please prepare the railroad force account cost estimate for work activities to be provided by UPRR, as identified in Exhibit A and submit them at your earliest convenience so that they may be attached to the railroad generated Construction & Maintenance (C&M) agreement. Please verify the number of current regular train 41 and switching movement 0 with a maximum speed of 79 at this location as currently shown in our inventory records. This information will be used by the City's contractor to obtain Railroad Protective Liability Insurance. This agreement is intended to address Preliminary Engineering. It is understood by both parties that the Railroad may withhold its approval for any reason directly or indirectly related to safety or its operations, property issues or effect to its facilities. If the project is approved, Union Pacific will continue to work with the Agency to develop Final Plans, Specifications, and prepare Material and Cost Estimates for Railroad Construction Work associated with the project. It is also understood that if the project is constructed, it at all, at no cost to the railroad. The City and the Railroad will enter separate License, Right of Entry, Construction and Maintenance Agreements associated with the actual construction of the project, if the project is accepted, and approved by the Railroad. The Agreements will be drafted by Union Pacific and forwarded to the City after the Exhibit A and cost estimates have been approved. Please contact Bill Stablein at 512-218-3237 or via email at bstablein@roundrocktexas.gov, if you have any questions. Mr. Stablein can also be contacted for any engineering questions. Your assistance in this matter is appreciated. Rer ds, e __// Laurie Hadley City Manager Ap.rov-d By: Date: jiwpg..ra.) / diPP-141. Z°11 Andrew D. Hudanish Manager of Industry& Public Projects Enclosed—Exhibit A Concept Plans cc: PPTS,via UPPR Douglas G.Woods—Sr. Manager of Industry& Pubic Projects—Spring TX,via UPPR CM-2017-1343 N EXHIBIT "All RAILROAD LOCATION PRINT FOR A RELOCATED AT GRADE PUBLIC ROAD CROSSING AGREEMENT ell CEL). 4 A yK a ,%�V. i' i .; 7 �•!''+m.L M.q t lf,0{FiifiVlYl.! No : ��Zre 4. 1�T C,,,r• +t +414. r S' �J1 f' A h x a V. f`! 4p I 4 fit 9p i Lo 4A AT) r �s M1 mt h$iak♦ Ile UNION PACIFIC RAILROAD COMPANY AUSTIN SUBDIVISION RAILROAD MILE POST 158.6 ROUND ROCK, WILLIAMSON COUNTY, TEXAS To accompany an agreement vAth THE CITY OF ROUND ROCK AND ITS CONTRACTOR covering an At Grade Public Road Crossing. Folder No. Dale: January, 2017 WARNING IN ALL OCCASIONS, U.P. COMMUNICATIONS DEPARTMENT MUST BE CONTACTED IN ADVANCE OF ANY WORK TO DETERMINE EXISTENCE AND LOCATION OF FIBER OPTIC CABLE. PHONE: 1-(800) 336-9193 EXHIBIT A Railroad Location Print Poll t- <.M /O+ " • , 439683K .5 AUSTIN SUBDIVISION CK,WILLIAMSON COUNTY, TX E RELOCATED AND UPGRADED PUBLIC ROAD CROSSING r 39683K 6 AUSTIN SUBDIVISION K, WILLIAMSON rEXISTING COUNTY, TX AT GRADE OCATED PUBLIC ROAD CROSSING AND UPGRADED UNION PACIFIC RAILROAD COMPANY AUSTIN SUBDIVISION RAILROAD MILE POST 158.6 ROUND ROCK, WILLIAMSON COUNTY, TEXAS To accompany an agreement vAth THE CITY OF ROUND ROCK AND ITS CONTRACTOR covering an At Grade Public Road Crossing. Folder No. Dale: January, 2017 WARNING IN ALL OCCASIONS, U.P. COMMUNICATIONS DEPARTMENT MUST BE CONTACTED IN ADVANCE OF ANY WORK TO DETERMINE EXISTENCE AND LOCATION OF FIBER OPTIC CABLE. PHONE: 1-(800) 336-9193 EXHIBIT A Railroad Location Print 19 EXHIBIT "A" RAILROAD LOCATION PRINT FOR AN EXISTING AT GRADE PUBLIC ROAD CROSSING AGREEMENT { AI DOT N0. 439682D ROUND ROCK AUSTIN SUBDIVISION TX fF A UPGRADED EXISTING AT GRADE PUBLIC ROAD CROSSSING I..+� 1, f "' #'•fn +•' it �y J �L^• T i T �;1J r �f ! y?1��i S.4C !f• r z. '. WELL St • ` _ v ' , BRUSHY �CRW4K c4 • ¢ y.,ie`�d r , r4J` i F r Ld ? la 1w � r ! r �• UNION PACIFIC RAILROAD COMPANY AUSTIN SUBDIVISION RAILROAD MILE POST 157.9 ROUND ROCK, WILLIAMSON COUNTY, TEXAS To accompany an agreement vAlh THE CITY OF ROUND ROCK AND ITS CONTRACTOR covering an At Grade Public Road Crossing. Folder No. Dale: January, 2017 WARNING IN ALL OCCASIONS, U.P. COMMUNICATIONS DEPARTMENT MUST BE CONTACTED IN ADVANCE OF ANY WORK TO DETERMINE EXISTENCE AND LOCATION OF FIBER OPTIC CABLE. PHONE: 1-(800) 336-9193 EXHIBIT A Railroad Location Print EXHIBIT "A" RAILROAD LOCATION PRINT FOR A RELOCATED AT GRADE PUBLIC ROAD CROSSING AGREEMENT UNtON -PACIFIC RIIQ PROPOSED RAILROAD� * ' $ `CROSSING IMPROVEMENTS - OPItLW SICNALJ— �? — ` MATS -H t I NE CONSTRUCTION -UNION I _ DONE Y--OTH BY-OTHERS- UNIONPACIFIC RAILROAD COMPANY AUSTIN SUBDIVISION RAILROAD MILE POST 158.5 DOT NO. 439683K ROUND ROCK, WILLIAMSON COUNTY, TEXAS To accompany an agreement with THE CITY OF ROUND ROCK AND ITS CONTRACTOR covering an Al Grade Pudic Road Crossing Folder No. Dale: January, 2017 WARNING IN ALL OCCASIONS, U.P. COMMUNICATIONS DEPARTMENT MUST BE CONTACTED IN ADVANCE OF ANY WORK TO DETERMINE EXISTENCE AND LOCATION OF FIBER OPTIC CABLE. PHONE: 1-(800) 336-9193 EXHIBIT A Railroad Location Print EXHIBIT "All RAILROAD LOCATION PRINT FOR AN EXISTING AT GRADE PUBLIC ROAD CROSSING AGREEMENT II rte, '7 } + t I c xUNION t't PROPOSED RAILROADL— S _� fiEXIST [1PRR ROWI �r x CROSSING IMPROVEMENTS r I PROPOSED SIGNAL t L ;i. ,MAT f ��NSRUC SNF B SHY CREEK E! 0 QN t PLANT UNION PACIFIC RAILROAD COMPANY AUSTIN SUBDIVISION RAILROAD MILE POST 157.9 DOT NO. 439682D ROUND ROCK, WILLIAMSON COUNTY, TEXAS To accompany an agreement with THE CITY OF ROUND ROCK AND ITS CONTRACTOR covering an Al Grade Public Road Crossing. Folder No. Dale: January, 2017 WARNING IN ALL OCCASIONS, U.P. COMMUNICATIONS DEPARTMENT MUST BE CONTACTED IN ADVANCE OF ANY WORK TO DETERMINE EXISTENCE AND LOCATION OF FIBER OPTIC CABLE. PHONE: 1-(800) 336-9193 EXHIBIT A Railroad Location Print @p@ Y �m LL -C E sok «$ o w G �? o VI u�i a Q W of z k H 4 € ■ w g `g og LL e LIN. 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Mfg ' fit � og g 41 befi t F <08 0 �fi pp w z � out Nc b zv ® ~ o g ` " 8 Q E c U µ vll w rofm�i m�nh�at Lo + n o: ` i�5 gPiz:ap p -H O mroF� _ i u - .. . , 001 vllnea� L? u� LOB.1 wl0u3 fatal. alll D +O +O foo u�to o{ woW°/a f1V{ Io { LWal La awe fl wlf opptf 14a ]O acn ful )i .-ZP-^LBIB- LBpp�j- Ild 901 ZS11 L City of Round Rock ROUND ROCK TEXAS Agenda Item Summary Agenda Number: Title: Consider executing an Agreement for Preliminary Engineering Services and Submittal of Exhibit "A" for Railroad Approval with Union Pacific Railroad Company for the Brushy Creek LCRA Project. Type: City Manager Item Governing Body: City Manager Approval Agenda Date: 3/17/2017 Dept Director: Gary D Hudder, Transportation Director Cost: $25,000.00 Indexes: RR Transportation and Economic Development Corporation (Type B) Attachments: Contract_UPRR Brushy Creek LCRA Project Department: Transportation Department Text of Legislative File CM -2017-1343 Consider executing an Agreement for Preliminary Engineering Services and Submittal of Exhibit "A" for Railroad Approval with Union Pacific Railroad Company for the Brushy Creek LCRA Project. This preliminary agreement with Union Pacific is for the design of the new at grade public road crossing to access the Kalahari Lodge project and the City of Round Rock VVVVTP. The proposed work includes installation of four quad gates with loop detection circuits, new constant warning technology, gates and lights, and advance preemption circuitry. This equipment is necessary to bring this crossing into compliance for the Railroad Quiet Zone. Upon execution of the preliminary agreement a one time payment in the amount of $25,000 for the preliminary engineering and other preliminary activities is due. Cost: $25,000 Source of Funds: RR Transportation and Economic Development Corporation City of Round Rock Page 1 Printed on 311512017