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O-92-2604 - 11/24/1992ORDINANCE NO. ;J&C AN ORDINANCE AMENDING CHAPTER 1, CODE OF ORDINANCES (1990 EDITION), CITY OF ROUND ROCK BY ADDING A NEW SECTION 1.2500 CREATING AN ADVISORY BOARD FOR THE AGING AND PROVIDING FOR TERMS OF APPOINTMENT, DUTIES, AND LIMITATIONS OF POWER AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS. WHEREAS, the Round Rock City Council wishes to establish an Advisory Board for the Aging, and WHEREAS, the purpose of the Board is to represent the community and make recommendations to the City Council on matters pertaining to issues relative to senior citizens. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, THAT: I. Chapter 1, Code of Ordinances, (1990 Edition), City of Round Rock, Texas is hereby amended by adding a new Section 1.2500 which shall read as follows: SECTION 1.2500 ADVISORY BOARD FOR THE AGING 1.2501 BOARD CREATED The City Council shall appoint a Board to be known as the Advisory Board for the Aging. The board shall consist of seven (7) members, who reside within the city limits of Round Rock. 1.2502 QUALIFICATIONS OF BOARD MEMBERS Members of the Board shall posses at least one of the following qualifications: (1) Be at least 62 years of age; or OR11242B (2) Be a volunteer serving a service organization related to senior citizen issues. 1.2503 TERMS OF APPOINTMENT The Board members shall hold office for two years or until their successors are appointed; however, of the first seven (7) appointments, four (4) shall be appointed to serve until May 1, 1993 and three (3) to serve until May 1, 1994. Thereafter, three (3) members shall be appointed during even -numbered years and four (4) members appointed during odd -numbered years. Vacancies shall be filled by the City Council for the remainder of an unexpired term. 1.2504 ATTENDANCE REQUIREMENTS Any Board member who misses three (3) consecutive meetings shall forfeit the appointment and his/her replacement will be appointed by the City Council to fill the unexpired term. 1.2505 CHAIRMAN; VICE-CHAIRMAN The Board shall select from its members a chairman and vice-chairman annually at its first meeting following City Council appointments. 1.2506 RULES OF ORDER The Board shall follow Roberts Rules of Order for conducting meetings; and, a quorum of four (4) members must be present in order to conduct the business of the Board. 1.2507 COMMITTEES Committees may be appointed by the chairman as needed. 1.2508 MEETINGS The Board shall hold one (1) regularly scheduled meeting each month. Special meetings may be held upon request of the chairman, Mayor, City Manager, or upon request of two or more Board members. All meetings must conform to the Texas Open Meetings Act. Board members shall also attend the annual meeting of the Round Rock Senior Citizens Foundation and present a report to the City Council. 1.2509 DUTIES The Board may assist the City Council as follows: (1) To establish and encourage communications between senior citizens of the Round Rock community and the Round Rock City Council; 2. (2) To provide and obtain information about needs of the senior citizens which are special to that growing segment of the community; (3) To conduct studies and provide reports to the Round Rock City Council about other senior citizen programs and activities that will benefit the elderly and the City of Round Rock; (4) To seek funding sources to expand services which benefit the entire community including volunteer intergenerational programs; (5) To assist the Round Rock Senior Citizens Foundation in its efforts to obtain funds to develop programs and proposals resulting from the creative efforts of other organizations related to senior citizens; and (6) To make recommendations on other issues relating to senior citizens. 1.2510 LIMITATIONS (1) The Board shall be advisory in nature and have no authority to obligate the City of Round Rock in any financial way nor shall the Board have the authority to make expenditures of city funds. (2) The Board shall not request any work done on its own authority nor promise the citizens that work will be done. 1.2511 SUNSET PROVISIONS (1) This Section shall be automatically repealed on June 30, 1994. II. A. All ordinances, parts of ordinances, or resolutions in conflict herewith are expressly repealed. B. The invalidity of any section or provision of this ordinance shall not invalidate other sections or provisions thereof. tit) READ and APPROVED on first reading this the / day of CL4 Int&r 1992. 3. READ, APPROVED and ADOPTED on second reading this the J4 day of `I'Lt , 1992. ATTEST: imAte.) oeel4id JO NE LAND, City Secretary MIKE ROBINSON, Mayor City of Round Rock, Texas 4. DATE: November 20, 1992 SUBJECT: City Council Meeting, November 24, 1992 ITEM: 12B. Consider an ordinance creating an Advisory Board for the Aging. (Second Reading) STAFF RESOURCE PERSON: Joanne Land STAFF RECOMMENDATION: Mayor Robinson, Mayor Pro -tem Culpepper and Councilman Morgan have been meeting for several months now with a group of senior citizens. One of the wishes of the group is to establish an Advisory Board for the Aging which will provide a communication link between the Council and senior citizens. The Board will also recommend programs and activities for the seniors as well as seek information on funding sources to expand services and facilities. The Board, as requested by the seniors, will consist of seven (7) members who reside in the city limits and be over 62 years of age or a volunteer serving some related senior service organization. The Board will meet on a quarterly basis or upon request of two or more board members. As requested at the last Council meeting a "sunset provision" has been included in the attached ordinance.