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R-07-02-08-11E2 - 2/8/2007RESOLUTION NO. R -07-02-08-11E2 WHEREAS, the State of Texas, through the Texas Department of Transportation ("TxDOT") owns and operates a system of highways for public use, including US 79 in Round Rock, and WHEREAS, the City of Round Rock Parks and Recreation Department has made a request to TxDOT that the right lane of US 79, westbound from CR 122 to Harrell Parkway be closed on Sunday, March 25, 2007 from 5:30 o'clock a.m. to 1:00 o'clock p.m. for the Texas Road Rash Inline Skating Marathon ("Event"), and WHEREAS, the City Council has determined that the Event will serve a legitimate public purpose, and WHEREAS, City Council wishes to enter into an Agreement for the Temporary Closure of State Right -of -Way with TxDOT authorizing the closure of US 79 as set forth above, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Texas Road Rash Inline Skating Marathon will serve a legitimate public purpose, and BE IT FURTHER RESOLVED That the Mayor is hereby authorized and directed to execute on behalf of the City an Agreement for the Temporary Closure of State Right -of -Way with the Texas Department of Transportation, a copy of same being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the 0:\wdox\RESOLUTI\R70208E2.WPD/rmc public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 8th day of February, 2007. A N WELL, Mayor City of Round Rock, Texas CHRISTINE R. MARTINEZ, City Secret„ry 2 STATE OF TEXAS § COUNTY OF TRAVIS § Agreement No. AGREEMENT FOR THE TEMPORARY CLOSURE OF STATE RIGHT OF WAY THIS AGREEMENT is made by and between the State of Texas, acting by and through the Texas Department of Transportation, hereinafter called the "State," and the City of Round Rock , a municipal corporation, acting by and through its duly authorized officers, hereinafter called the "local government." WITNESSETH WHEREAS, the State owns and operates a system of highways for public use and benefit, including US 79 , in Williamson , County; and WHEREAS, the local government has requested the temporary closure of US 79, right lane, west bound between CR 122 and Harrell Parkway for the purpose of the Texas Road Rash Inline Marathon, from March 25, 2007 to March 25, 2007 as described in the attached "Exhibit A," hereinafter identified as the "Event;" and WHEREAS, the Event will be located within the local government's incorporated area; and WHEREAS, the State, in recognition of the public purpose of the Event, wishes to cooperate with the City so long as the safety and convenience of the traveling public is ensured and that the closure of the State's right of way will be performed within the State's requirements; and WHEREAS, on the 8th day of February , 2007, the Round Rock City Council passed Resolution /Ordinanco No. R -07-02-08-11E2 , attached hereto and identified as "Exhibit B," establishing that the Event serves a public purpose and authorizing the local government to enter into this agreement with the State; and WHEREAS, 43 TAC, Section 22.12 establishes the rules and procedures for the temporary closure of a segment of the State highway system; and WHEREAS, this agreement has been developed in accordance with the rules and procedures of 43 TAC, Section 22.12; NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, it is agreed as follows: AGREEMENT Article 1. CONTRACT PERIOD This agreement becomes effective upon final execution by the State and shall terminate upon completion of the Event or unless terminated or modified as hereinafter provided. Traffic—Traffic_Closure Incorporated (TEA30A) EXHIBIT "A" Page 1 of 8 Rev. 09/29/2006 Article 2. EVENT DESCRIPTION Agreement No. The physical description of the limits of the Event, including county names and highway numbers, the number of lanes the highway has and the number of lanes to be used, the proposed schedule of start and stop times and dates at each location, a brief description of the proposed activities involved, approximate number of people attending the Event, the number and types of animals and equipment, planned physical modifications of any man- made or natural features in or adjacent to the right of way involved shall be attached hereto along with a location map and identified as "Exhibit C." Article 3. OPERATIONS OF THE EVENT A. The local government shall assume all costs for the operations associated with the Event, to include but not limited to, plan development, materials, labor, public notification, providing protective barriers and barricades, protection of highway traffic and highway facilities, and all traffic control and temporary signing. B. The local government shall submit to the State for review and approval the construction plans, if construction or modifications to the State's right of way is required, the traffic control and signing plans, traffic enforcement plans, and all other plans deemed necessary by the State. The State may require that any traffic control plans of sufficient complexity be signed, sealed and dated by a registered professional engineer. The traffic control plan shall be in accordance with the latest edition of the Texas Manual on Uniform Traffic Control Devices. All temporary traffic control devices used on state highway right of way must be included in the State's Compliant Work Zone Traffic Control Devices List. The State reserves the right to inspect the implementation of the traffic control plan and if it is found to be inadequate, the local government will bring the traffic control into compliance with the originally submitted plan, upon written notice from the State noting the required changes, prior to the event. The State may request changes to the traffic control plan in order to ensure public safety due to changing or unforeseen circumstances regarding the closure. C. The local government will ensure that the appropriate law enforcement agency has reviewed the traffic control for the closures and that the agency has deemed them to be adequate. If the law enforcement agency is unsure as to the adequacy of the traffic control, it will contact the State for consultation no less than 10 workdays prior to the closure. D. The local government will complete all revisions to the traffic control plan as requested by the State within the required timeframe or that the agreement will be terminated upon written notice from the State to the local government. The local government hereby agrees that any failure to cooperate with the State may constitute reckless endangerment of the public and that the Texas Department of Public Safety may be notified of the situation as soon as possible for the appropriate action, and failing to follow the traffic control plan or State instructions may result in a denial of future use of the right of way for three years. E. The local government will not initiate closure prior to 24 hours before the scheduled Event and all barriers and barricades will be removed and the highway reopened to traffic within 24 hours after the completion of the Event. F. The local government will provide adequate enforcement personnel to prevent vehicles from stopping and parking along the main lanes of highway right of way and otherwise prevent interference with the main lane traffic by both vehicles and pedestrians. The local government will prepare a traffic enforcement plan, to be approved by the State in writing at least 48 hours prior to the scheduled Event. Additionally, the local government shall provide to the State a letter of certification from the law enforcement agency that will be providing traffic control for the Event, certifying that they agree with the enforcement plan and will be able to meet its requirements. G. The local government hereby assures the State that there will be appropriate passage Traffic—Traffic_Closure incorporated (TEA30A) Page 2 of 8 Rev. 09/29/2006 Agreement No. allowance for emergency vehicle travel and adequate access for abutting property owners during construction and closure of the highway facility. These allowances and accesses will be included in the local government's traffic control plan. H. The local government will avoid or minimize damage, and will, at its own expense, restore or repair damage occurring outside the State's right of way and restore or repair the State's right of way, including, but not limited to, roadway and drainage structures, signs, overhead signs, pavement markings, traffic signals, power poles and pavement, etc. to a condition equal to that existing before the closure, and, to the extent practicable, restore the natural and cultural environment in accordance with federal and state law, including landscape and historical features. Article 4. OWNERSHIP OF DOCUMENTS Upon completion or termination of this agreement, all documents prepared by the local government will remain the property of the local government. All data prepared under this agreement shall be made available to the State without restriction or limitation on their further use. Article 5. TERMINATION A. This agreement may be terminated by any of the following conditions: (1) By mutual written agreement and consent of both parties. (2) By the State upon determination that use of the State's right of way is not feasible or is not in the best interest of the State and the traveling public. (3) By either party, upon the failure of the other party to fulfill the obligations as set forth herein. (4) By satisfactory completion of all services and obligations as set forth herein. B. The termination of this agreement shall extinguish all rights, duties, obligations, and liabilities of the State and local government under this agreement. If the potential termination of this agreement is due to the failure of the local government to fulfill its contractual obligations as set forth herein, the State will notify the local government that possible breach of contract has occurred. The local government must remedy the breach as outlined by the State within ten (10) days from receipt of the State's notification. In the event the local government does not remedy the breach to the satisfaction of the State, the local government shall be liable to the State for the costs of remedying the breach and any additional costs occasioned by the State. Article 6. DISPUTES Should disputes arise as to the parties' responsibilities or additional work under this agreement, the State's decision shall be final and binding. Article 7. RESPONSIBILITIES OF THE PARTIES The State and the Local Government agree that neither party is an agent, servant, or employee of the other party and each party agrees it is responsible for its individual acts and deeds as well as the acts and deeds of its contractors, employees, representatives, and agents. Article 8. INSURANCE A. Prior to beginning any work upon the State's right of way, the local government and/or its contractors shall furnish to the State a completed "Certificate of Insurance" (TxDOT Form 1560, latest edition) and shall maintain the insurance in full force and effect during the period that the local government and/or its contractors are encroaching upon the State right of way. Traffic—Traffic Closure Incorporated (TEA30A) Page 3 of 8 Rev. 09/29/2006 Agreement No. 1560, latest edition) and shall maintain the insurance in full force and effect during the period that the local government and/or its contractors are encroaching upon the State right of way. B. In the event the local government is a self-insured entity, the local government shall provide the State proof of its self-insurance. The local government agrees to pay any and all claims and damages that may occur during the period of this closing of the highway in accordance with the terms of this agreement. Article 9. AMENDMENTS Any changes in the time frame, character, agreement provisions or obligations of the parties hereto shall be enacted by written amendment executed by both the local government and the State. Article 10. COMPLIANCE WITH LAWS The local government shall comply with all applicable federal, state and local environmental laws, regulations, ordinances and any conditions or restrictions required by the State to protect the natural environment and cultural resources of the State's right of way. Article 11. LEGAL CONSTRUCTION In case one or more of the provisions contained in this agreement shall for any reason be held invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions hereof and this agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. Article 12. NOTICES All notices to either party by the other required under this agreement shall be delivered personally or sent by certified U.S. mail, postage prepaid, addressed to such party at the following respective addresses: Local Government: City of Round Rock Rick Atkins, Director of Parks and Recreation 221 E. Main Street Round Rock, Texas 78664 State: Texas Department of Transportation All notices shall be deemed given on the date so delivered or so deposited in the mail, unless otherwise provided herein. Either party hereto may change the above address by sending written notice of such change to the other in the manner provided herein. Article 13. SOLE AGREEMENT This agreement constitutes the sole and only agreement between the parties hereto and supersedes any prior understandings or written or oral agreements respecting the within subject matter. IN TESTIMONY WHEREOF, the parties hereto have caused these presents to be executed in duplicate counterparts. THE CITY OF ROUND ROCK Traffic—Traffic_Closure Incorporated (TEA30A) Page 4 of 8 Rev. 09/29/2006 Agreement No. By Date City Official Typed or Printed Name and Title THE STATE OF TEXAS Executed for the Executive Director and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs heretofore approved and authorized by the Texas Transportation Commission. By Date District Engineer Traffic—Traffic_Closure Incorporated (TEA30A) Page 5 of 8 Rev. 09/29/2006 Exhibit A Traffic—Traffic_Closure Incorporated (TEA30A) Agreement No. Page 6 of 8 Rev. 09/29/2006 ROUND ROCK, TEXAS PURPOSE. PASSION. PROSPERITY. Mayor NyleMaxwell Mayor Pro -tem Alan McGraw Council Members Rufus Honeycutt JoeClifford CarlosT. Salinas Scott Rhode GaryCoe CityManager James R. Nuse, RE. City Attorney StephanL. Sheets January 27, 2007 Texas Department of Transportation, Austin District PO Drawer 15426 Austin, Texas 78761-5426 Dear Ms. Brown: The City of Round Rock Parks and Recreation will host the 4th Annual Texas Road Rash Inline Skate Marathon on Sunday, March 25 2007. The event, which was ranked 5th in the nation by www.MarathonSkating.com, attracts more than 200 inline skaters and helps Round Rock, the Sports Capital of Texas, provide an inline skating event for the community. Last year, the Texas Road Rash was very successful with the assistance of your agencies. The City of Round Rock Parks and Recreation requests the closure of one south -bound lane of CR 122 and the closure of the shoulder and the far right lane of west -bound HWY 79 from CR 122 to Harrell Parkway from 5:30 am—1:OOpm on Sunday, March 25, 2007. This will insure the safety of our inline skaters as they complete our looped course. I understand that the following items must occur in order for your agency to grant us permission to close the lanes of traffic. (enclosed) 1) Round Rock Parks and Recreation must have a signed agreement from the City. 2) Barricade Plan 3) Engineering Plan from the Traffic Department 4) Number of participants 5) Certificate of Insurance 6) Letter from law enforcement stating their involvement 7) Overall view of the race and layout. If you have any questions, please call 512-218-5540. Rick Atkins Round Rock Parks and Recreation 512.218-5540 Enclosures ROUND ROCK VIE INLINE WINO NG MARATHON CITY OF ROUND ROCK PARKS AND RECREATION DEPARTMENT 301 West Bagdad, Suite25o • RoundRock,Texas78664 Phone: 512.218.5540 • Fax:5[2.218.5548•www.ci.round-rock.tx.us Exhibit B Traffic—Traffic Closure Incorporated (TEA30A) Agreement No. Page 7 of 8 Rev. 09/29/2006 Exhibit C Traffic—Traffic_Closure Incorporated (TEA30A) Agreement No. Page 8 of 8 Rev. 09/29/2006 12/28/06 14:46 FAX 512 218 5548 PARD ROUND ROCK, TEXAS PURPOSE PASS4014:.PAOSPERIry 1:_j002 RECEIVED DEC 2 8 2006 Special Events Permit Application Applications must be filed at least fifteen (15) days before the Special Event. There is a fifty dollars ($50.00) application fee for each event. If you are uncertain whether your event is considered a Special Event, please contact the City Manager's office for further information and clarification. DateI Z i L7 l u ta Applicant Name�J (/tq F O. Address *) 1 • Oiti l et Organization (,t � f `!ItAtPA-12-o) Phone Auth. Rep. Please check one: ❑ Individual D/B/A0,y El ❑ Organization Partnership Address y I ] 7 ,v, Phone Event title i L t� & i et •' &fit c,14 • 341- X342 342) NAV- VA1411/ AA( Corporation ❑ Profit ['Nonprofit tk100 106 Event location_ iota yrs 7a r Event Coordinator Towv-- V v y { + Phone On -Site Contact On Event Day . tjtALr 1 W Y , i 1 ° Phone f �Z, Event Start Date `✓'__ i " ' (j`�} Event End Date: 09j12-16--+ t.Vo l Event set-up time For each da o (Not earlier than 7:00 a.m.) PM) kitli Loop, T1 Qa S 844 -1Y11 - Note: Event Cannot Exceed Three Days Event teardown time 1 ' V o jIV 1 (Completed not later than 10:00 p.m.) Number of persons expected 10 Number of animals Number of motorized vehicle (40 Types of animals Pik Number of inflatables 1 - --- --- •------- ---�-.•.-•....,«• .mac ....., onuu:uie ane scary ana stop tunes below: Event day ' Sunday _ Monday Tuesday Wednesday Thursday Friday Saturday Start time g'ji41'14 Stop time 1 0!V yl1 Number of persons expected 10 Number of animals Number of motorized vehicle (40 Types of animals Pik Number of inflatables 1 12/28/06 14:46 FAX 512 218 5548 PARD Tents or Other Temporary Structures (Must meet City's Fire and Building Codes): If you are planning to erect tents, canopies, seating, awnings, booths, first aid stations, portable restrooms or other temporary structures, please describe: Quantity 5 2 2 3 CAS5,2 (4-3tS lF<l_ Ac Food or Beverages Fire Retardant Letter Yes No Yes No Yes No Yes No Cf31003 If you are planning on serving or selling food or beverages, please attach copies of any licenses or permits issued by the appropriate agencies for such vendors. Such vending shall be in compliance with all state and local laws. Amplified Sound If you are planning to utilize any loudspeakers or other form of amplified sound, please indicate on the attached sketch or map the location and orientation of those systems. Speakers should not be positioned so as to adversely affect any adjacent residential area between the hours of 7:00 a.m. and 10:00 p.m. Signage If you are planning to use or allow signs at such event, please provide details of any planned signage: kiw'4 111c� —11417014 1 h T o -r 61posatbf Wastewater i 6 ‘147 t44- v i/+iWi e") r J Applicant shall submit a plan for disposal of any wastewater in connection with the Special Event and such plan must be approved by the Utilities Department. Events Layout, Equipment & Parking Plan Please attach a map or sketch of the Event indicating the following: Events Layout, Equipment • Entrance(s) ▪ Exit(s) • Plan of evacuation and proposed fire lanes • Amplified Sounds/Loudspeakers Parking arrangements • Will parking spaces be utilized by this event? Yes No • Number of parking spaces provided must accommodate projected attendees plus 10% surplus. Also, provide information concerning layout of parking, includingxaisle widths and size of proposed parking spaces. • Parking attendants? Yes No / ` If yes, how many? • Will there be any offsite parking? Yes No a" A 9QL P11 al 4 10-i- (j J Nit• If yes and parking is on private property, Applicant must submit a letter of permission from property ownell • How will attendees be transferred to the Special Event area and returned? 2 12/28/06 14:47 FAX 512 218 5548 PARD IA 004 Place a check next to the items that will be utilized, and indicate location on map or sketch. Tent(s) Size 6 Portable Restrooms # Regular 2 Handicap 3 # Others �_—Dumpster(s) Size y� tly� Barricades Quantity Size 71 I41 e t 1 ) Hot Air Balloon(s) ire 9efardan ljers)11 4 C. 12Z` Quantity Supplier Amusement Rides or similar equipment (insurance required) Quantity Type Yes No Yes No Yes No Insurance provided Yes No Yes No X Yes No Alcoholic Beverages Giveaway ` ! Selling Type }�j{L' First Aid Stations Quantity Other Permits & Fees Staffing -f-14 oleinte-Wir Please attached copies of any required insurance, surety bonds, permits or other documents as described in Section L3400 of the City of Round Rock Code of Ordinances. Check all components that will be part of your event. Additional ft b Animals Banners/ tgns -s. ,...-- Park prop rty .,».... t,...,..v..a Electricity wayc icquneu. Police S7{y Barricades/tra tc cones Fireworks X Alcohol Beverages {non- cohoi) Merchandise les Portable resp(ooms Special parking X Food Liquid propane x Street Cleanin City BIeachers/S ting Street Clos es Fencing X Water hydrant- Temp. Meter Other Security. Crowd Control and Traffic Control The Applicant may be required to provide police officers for security, crowd control, and traffic control at the Special Event_ The total number of police officers working at the Special Event is determined by the Round Rock Police Department, and in some cases may use planning variables, including: (1) the estimated number of participants and spectators; (2) the availability of alcoholic beverages; (3) topography and size of the event location; (4) weather conditions; (5) the time of day during which the Special Event is conducted; (6) the need for street closures or rerouting of vehicular or pedestrian traffic; and, (7) the history of the particular Special E vent. Public Notification If the City Manager requires it, the Applicant shall, at least thirty (30) days before the Special Event begins, deliver written notice to all owners or occupants of real property abutting the boundaries of the area in which the Special Event will be conducted. The notice must include the following information: (1) event date, time and location, and (2) statement that an Application for a Special Event Permit has been filed with the City of Round Rock. 3 12/28/06 14:47 FAX 512 218 5548 PARD Insurance and Bonds U1005 If a Special Event uses any portion of the City's rights-of-way, the Applicant shall provide a certificate of insurance to complies with the standards established by the City's risk manager. If a Special Event is on City property, a Ten Thousand Dollar ($10,000.00) surety bond shall be deposited with the Application to ensure that no damage is done to City property. If the City Manager certifies that all conditions set forth in Section 1.3425, Code of Ordinances, are complied with, the bond shall be returned. If the City Manager does not certify that all the conditions are complied with, any costs expended for policing and/or cleaning shall be deducted from the bond and the remainder returned. Additional conditions are spelled out in Section 1.3425 as to additional costs. If a Special Event is fully on private property, Applicant shall deposit Five Hundred Dollars ($500.00) with the City as a condition that no paper, liter or other debris shall remain on the site after the Special Event is over. The deposit shall be returned to Applicant upon certification by the City Manager that all conditions are met. If the conditions are not met, such costs for cleaning shall be deducted from the deposit and the remainder returned. INDEMNITY AGREEMENT 1) As a condition of a Special Event Permit being issued, the Applicant acknowledges that he/she has voluntarily applied for a Special Event permit that in consideration of the privileges associated therewith, Applicant agrees to PROTECT, INDEMNIFY and HOLD HARMLESS, the City, its officers, agents and employees, from and against suits, actions, claims, losses, liability or damage of any character, and from and against costs and expenses including attorney fees incidental to the defense of such suits, actions, claims, losses, damage or liability on account of injury, death or otherwise, to any person or damage to any property, arising from any negligent act, error or omission of the undersigned, its officers, employees or agents, arising out of, resulting from, or caused by any act occurring as a result of the exercise of the privileges granted by this permit. 2) APPLICANT AGREES THAT THIS INDEMNITY AGREEMENT IS INTENDED TO BE AS BROAD AND INCLUSIVE AS IS PERMITTED BY THE LAWS OF THE STATE OF TEXAS, AND THAT IF ANY PORTION IS HELD INVALID, THEN IT IS AGREED THAT THE BALANCE SHALL, NOTWITHSTANDING, CONTINUE IN FULL LEGAL FORCE AND EFFECT_ 3) This indemnity agreement contains the entire agreement of the undersigned and the City of Round Rock, and may not be modified or altered without the express written consent of the City of Round Rock. 4) This indemnity agreement is interpreted by Texas law and is performable for all purposes in the County of Williamson, State of Texas, or the County of Travis, State of Texas. I do solemn! j swear (or affirm) that all the answers given and statements made on this Application are full, true and correct to the best o my knowledge and beliefs. I have been given a copy of the ordinance and have read the provisions contained therein and agree to abide by them. Applicant: ************************************************************t**************************************** I hereby grant the Applicant and any affiliated organization permission to use my property in connection with the Special Event and as described herein. Property Owner: 4 __.01/24/07 11:22 FAX. 512 491 2404 TML -IRP UNDERWRITING 4002 TxDOT Foran 1560 (Rev 04/2002) Previous editions of this form may not be used. Page 1 of 2 Texas Department of Transportation (TxDOT) CERTIFICATE OF INSURANCE Prior b the beginning of work, the Contractor shall obtain the minimum Insurance and endorsements specified. Only the TxDOT certificate of Insurance form is acceptable as proof of insurance for department contracts. Agents should complete the fomi providing all requested information then either fax or mad this form directly to the address listed on the back of this form_ Copies of endorsements fisted below are not required as attachments to this certificate. Insured: City of Round Rock Street/Mailing Address: 221 E Main St. City/State/Zip: Round Rock, TX 78664 Phone Number: Area Code (512) 218-6643 Workers' Compensation Insurance Coverage: Endorsed with a Waiver of Subrogation in favor of TxDOT Carrier Name: Texas Municipal League Intergovernmental Risk Pool Carrier Phone #: 1-800-537-6655 Address: 1821 Rutherford Ln., Floor 1 City, State, Zip: Austin, TX 78714-9194 Type of Insurance Policy Number Effective Date Expiration Date Limits of Liability: Workers' Compensation 3127 10/1/06 10/1/07 Not Less Than: Statutory - Texas Comprehensive General Liability Insurance: Endorsed with TxDOT as Additional Insured and with a Waiver of Su Carrier Name; Texas Municipal League intergovernmental Risk Pool Carrier Phone #; 1-800-537-6655 Address: 1821 Rutherford Ln., Floor 1 City, State, Zip: Austin, TX_ 78714-9194 Type of Insurance: Policy Number: Effective Date: Expiration Date: Limits of Liability: Comprehensive General Liability Insurance Bodily Injury Property Damage OR Commercial General Liability insurance 3127 10/1/06 10/1/07 Not Less Than: $ 500,000 each occurrence $ 100,000 each occurrence $ 100,000 for aggregate OR $ 600,000 combined single limit onlprenensive Automot)ile Liability insurance : Endorsed with TxDOT as Additional 1 Carrier Name: Texas Municipal League Intergovernmental Risk Pool Carrier Phone #: 1-800-537-6655 Address: 1821 Rutherford Ln., Floor 1 City, State, Zip: Austin, TX 78714-9194 Type of Insurance; Policy Number: Effective Date: Expiration Date: Limits of Liability: Comprehensive Automobile Liability Insurance OR Texas Business Automobile Policy Bodily Injury Property Damage 3127 10/1/06 10/1/07 Not Less Than: $ 250,000 each person $ 500,000 each occurrence $ 100,000 each occurrence icy (ff applicable): Carrier Name: N/A Carrier Phone #: Address: City, State, Zip: Type of Insurance: Policy Number: Effective Date:-_ Date: Limits of Liability: Umbrella Policy gency Name Address City, State Zip Code TML Intergovernmental Risk Pool 1821 Ruthrd Ln., Floor 1 Austin, TX 78714-9194 Area Code (800) 537-6655 Authorized Agent's Phone Number Authorized Agent Or; al Signature 1/24/07 Date This Certificate of Insurance neither affirmatively nor negatively amends, extends. or alters coverage afforded by the above Insurance policies issued by the named Insurance company. Cancellation of the insurance policies shalt not be made until THIRTY DAYS AFTER the agent or the insurance company has sent written notice by certified mall to the contractor and the Texas Department of Transportation. THIS IS TO CERTIFY to the Texas Department of Transportation acting on behalf of the State of Texas that the insurance policies named meet all the requirements stipulated and such policies are in full force and effect if this form is sent by facsimile machine (fax), the sender adopts the document received by TxDOT as a duplicate original and adopts the signature produced by the receiving fax machine as the senders original signature. The Texas Department of Transportation maintains the information collected through this form. With few exceptions, you are entitled on request to be informed about the information that we collect about you. Under sections 552.021 and 552.023 of the Texas Government Code, you also are entitled to receive and review the information. Under section 559.004 of the Government Code, you are also entitled to have us correct information about you that is incorrect. 12/28/06 14:47 FAX 512 218 5548 PARD U006 X11011114�:1..1tiifti I n:i1111 1 Ali _a .mamin Mum IMINan Nam mu MN CC UMW argIMMO Legend 1/2 And Full Marathon Course 11 TEXAS ROAD RASH INLINE MARATHON 200T OLD SETTLERS PARK AT PALM VALLEY ROUND ROCK, TX F'A.M'.PL1's FSi Sl Cbt, F#Fispb it TEXAS ROAD RASH SET-UP AP OLE SETTLERS PARK AT PALM VALLEY ROUND ROCK, TEXAS ROUND ROCK POLICE DEPARTMENT 615 E. PALM VALLEY BLVD ROUND ROCK, TEXAS 78664 PHONE: (512) 218-5500 FAX: (512) 218-7060 "TO PROTECT and SERVE" January 2, 2007 To: Susan Brown, TX DOT From: Sergeant Bill Dixon Subject: Road closures Please allow this to act as notification that the City of Round Rock Police Department will be providing security and traffic control for the City of Round Rock's Parks and Recreation Department for the Texas Road Rash in the area of CR 122 and Hwy 79 on Sunday, March 25, 2007. Should you have any further questions please do not hesitate to contact me at 512- 218-5500 x 659. DTl_fl OO AA /nn In 12/28/06 14:47 FAX 512 218 5548 PARD PNtitiauiiiiui11' j iSMIiill111/1. 1.I..u.6t'11 i/ isa11f11111111fil 1 E?j 006 ROUND ROCK, TEXAS PURPOSE, PASSION PROSPFitrr •••r.III R/♦11 1111111!► Ili 07 � / 4� as -- u !1111! :=‚ =Imo: .Mit MOM MIMI MENUM -- Mem -- 11 MI MIN Mr INli in OM ma owl i� 411111► s/� Ilftr� �C "_ �` ` ��IMMIX maw .00 am �1�, 111 .IO: = -- - ..�►i �o�I %111111 1.D--�: mo torlita. 1111111111 ...tittligt `� 'tC:% 111111111 11 .02 - - — i Legend 1/2 And Full Marathon Course TEXAS ROAD RASH INLINE MARATHON 20 OLD SETTLERS PARK AT PALM VALLEY Ol ROUND ROCK, TX COUNCILMEMBERS a) � O in C 2 0 T'O 0iJ E S CO C to (13 G = (n I) O 0 N � � q U e) Z c R3 Jim Nuse, City Manager 1111111111111114,511 1 UMW" C111'11111111yG� 1111 1111 /1111\� . �%111 11 111 21- 1111 1111 11111111 i IIIEIIIEIII ?�I== I�A 11l1IIIIIII111-; � o�i i .: 111111111111w"o1101► 1111111111111/ 2:27.4.P. 4 IVryliyghi Ip�� 0 L, '•l!,mw`` ,pHJ:' ��11111,II.411110 Index of Sheets 0 m to 0 Q) -Co CO 0 O LL 0 I -- tri T... N CHANGEABLE MESSAGE SIGN LEGEND Q W U W 0 Z Z D W W W 4 kt cvot x`0:0 Y4� W 0 Q W 0 luanJ gsej peol sexei pasodoad and veld ]OJTuoO o!Jeal 00+tIZZ 'H1S 3NI1 H3IVW 00+L£Z '\1S Ni3 . 0) Date: 1/11/07 H3IVW E 2 0 -U m 0 c O c N L U • • • d4b • • • • 00+tZZ "VIS 3NI1 H31VW O co ff Tuan3 gsej peoj sexei pasodoid and Ueld IOJTuoO areal 0 8 0 0 +»'31 M)O o J!0 00+09Z "VJ S 3NI1 H31VIN Channelizing Devices (Drums eAuQ iapuelal as 44 III BARRICADES 00+L£Z 't/1S 3NIl H31VW E 2 0 VJ 8 0 .y 0 C N 0 C C t9 r 0 00+£9Z 'd1S 3N11 H�1tfW a • • 44 dQ 44 0 I " .ti sli s r T�G�••M FTIN•. ..% .7 c r• i4 00 py� '. 62250 ;'� /1 ...74,y 00+09Z VIS 3N11 H31VW TuenA use>j peoj sexes posodoid JOd ueld lo.Jwo3 �!Ieal 0 0) sY%3rtOuoNn011 Channelizing Devices (Drums) 00+9LZ 'VIS 3N11 H3Iv AJ • • • • • • 44 44 00+£9Z 'b'IS 3N11HO1VW Channelizing Devices (Drums) 00+68Z 'b1S 3N11 HO1VIN 6ulssoJ3 s,ueAj 00+9LZ 't/1S 3N11 HOIWJ lueAJ usej peoi sexal pasodoad and Ueld loa1uoO oulaki PX31 wON ON(tON/ Type III barricades (8') c 1 - to 0) U E 2 N 00+ZOE •VIS 3M1 HOIWj • SPECIAL 1.0 Channelizing Devices (Drums) OO+ZO£ 'VIS 3NIl HOIVW y lueA3 Wsej peoH sexel pesodoad and Ueid IoJwoO 3ii.eal 0 0.1 1-6 0 sal.xx(a amnoa 0 2 0 C 8 V 0 0 W 0 I— c oo. 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F fi 5fi b - ad - . 5 g»h fi b'8 SS P li-S>>"P g 9 ^0i :42§ 4: `b 5€= o Igu_gE "fi -`b88 - % fi $855«FPSg =oE b,ego8 5f ;ke. 225 °.. gfimfi 15t z0 1.-1 EZ.gbgo §gbg g b ShPW FF" �5"8 ' _E 0-Eg o orP d fi_ e!s� �,=g2'gfi�ef.rsgb$ Ab$Sxasga:sose 6E sg b.- Instructlane to toaote the •C1ItCD' on T.00t .eoolta ore. offIc Control Devices', SUBSTITUTE FOR TYPE C WARNING LIGHTS PLASTIC DRUMS AS A 8 F S AS CHANNELIZING DEVICES 0 u aa 0 z N 7 0 N 0 u z 0 a 0 z 0 cc cc Z cc o O O ¢ U Q o z z e— Q Q N 1- Q N w 0 Cl - CC CC a CO rt V 03 i - 5 2 2 5 2 d .asn woJ} Gulllnsa, sa0o°op fnsea 11 ! .o sloauoy -.auto Pl 0.0000(0 s L to'-40)4!11gu00sauoua o0osoum aso0n. Atm 01003Fq avow c u.,cuo to 0o-tao,. _10uoilooa,..O,au0u3 so 1.a4q Pa jo6 s Pjo04 slut to asn aul 031)7010010 S fi 1 I I sIC 2 431210510 513.131 DATE: February 1, 2007 SUBJECT: City Council Meeting - February 8, 2007 ITEM: *11.E.2. Consider a resolution authorizing the Mayor to execute an agreement with TxDOT for the temporary closure of one westbound lane of US 79 for the annual Texas Road Rash Inline Skating Marathon. Department: Parks and Recreation Staff Person: Rick Atkins, Parks and Recreation Director Jenene Uhrig, Athletics Supervisor Justification: The Texas Road Rash Inline Marathon is the 1St ever Inline Marathon in the state of Texas. The first few years have been very successful and have doubled in size to more than 160 participants. This year we anticipate this number to increase into the 300's. The Texas Road Rash has the potential of being one of the key marathons in the Country. In fact, last year the Texas Road Rash was ranked the 5th best inline marathon in North America (in only its 3rd year) Funding: Cost: None Source of funds: N/A Background Information: Last year the City of Round Rock hosted the 3rd annual marathon. The goal of this event is to be one of the key marathons in the United States and help with the City's tourism efforts. As part of the marathon, Hwy 79 and CR 122 will be used and approval by the Texas Department of Transportation is required for the use of Hwy 79. In addition, as part of that agreement, the City Council must give their approval for the event. Public Comment: The Parks and Recreation Department has held numerous open houses and focus group meetings throughout the last 2 years. EXECUTED DOCUMENT FOLLOWS • STATE OF TEXAS § COUNTY OF TRAVIS § Agreement No. AGREEMENT FOR THE TEMPORARY CLOSURE OF STATE RIGHT OF WAY THIS AGREEMENT is made by and between the State of Texas, acting by and through the Texas Department of Transportation, hereinafter called the "State," and the City of Round Rock , a municipal corporation, acting by and through its duly authorized officers, hereinafter called the "local government." WITNESSETH WHEREAS, the State owns and operates a system of highways for public use and benefit, including US 79 , in Williamson , County; and WHEREAS, the local government has requested the temporary closure of US 79, right Zane, west bound between CR 122 and Harrell Parkway for the purpose of the Texas Road Rash Inline Marathon, from March 25, 2007 to March 25, 2007 as described in the attached "Exhibit A," hereinafter identified as the "Event;" and WHEREAS, the Event will be located within the local government's incorporated area; and WHEREAS, the State, in recognition of the public purpose of the Event, wishes to cooperate with the City so long as the safety and convenience of the traveling public is ensured and that the closure of the State's right of way will be performed within the State's requirements; and WHEREAS, on the 8th day of February , 2007, the Round Rock City Council passed Resolution /Qrdinartse No. R -07-02-08-11E2 , attached hereto and identified as "Exhibit B," establishing that the Event serves a public purpose and authorizing the local government to enter into this agreement with the State; and WHEREAS, 43 TAC, Section 22.12 establishes the rules and procedures for the temporary closure of a segment of the State highway system; and WHEREAS, this agreement has been developed in accordance with the rules and procedures of 43 TAC, Section 22.12; NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, it is agreed as follows: AGREEMENT Article 1. CONTRACT PERIOD This agreement becomes effective upon final execution by the State and shall terminate upon completion of the Event or unless terminated or modified as hereinafter provided. R-o�- o4 -a- 1 lea-, Traffic -Traffic Closure Incorporated (TEA30A) Page 1 of 8 Rev. 09/29/2006 Article 2. EVENT DESCRIPTION The physical description of the limits of the Event, including county names and highway numbers, the number of lanes the highway has and the number of lanes to be used, the proposed schedule of start and stop times and dates at each location, a brief description of the proposed activities involved, approximate number of people attending the Event, the number and types of animals and equipment, planned physical modifications of any man- made or natural features in or adjacent to the right of way involved shall be attached hereto along with a location map and identified as "Exhibit C." Article 3. OPERATIONS OF THE EVENT A. The local government shall assume all costs for the operations associated with the Event, to include but not limited to, plan development, materials, labor, public notification, providing protective barriers and barricades, protection of highway traffic and highway facilities, and all traffic control and temporary signing_ 6. The local government shall submit to the State for review and approval the construction plans, if construction or modifications to the State's right of way is required, the traffic control and signing plans, traffic enforcement plans, and all other plans deemed necessary by the State_ The State may require that any traffic control plans of sufficient complexity be signed, sealed and dated by a registered professional engineer. The traffic control plan shall be in accordance with the latest edition of the Texas Manual on Uniform Traffic Control Devices. All temporary traffic control devices used on state highway right of way must be included in the State's Compliant Work Zone Traffic Control Devices List. The State reserves the right to inspect the implementation of the traffic control plan and if it is found to be inadequate, the local government will bring the traffic control into compliance with the originally submitted plan, upon written notice from the State noting the required changes, prior to the event. The State may request changes to the traffic control plan in order to ensure public safety due to changing or unforeseen circumstances regarding the closure. C_ The local government will ensure that the appropriate law enforcement agency has reviewed the traffic control for the closures and that the agency has deemed them to be adequate. If the law enforcement agency is unsure as to the adequacy of the traffic control, it will contact the State for consultation no less than 10 workdays prior to the closure_ D. The local government will complete all revisions to the traffic control plan as requested by the State within the required timeframe or that the agreement will be terminated upon written notice from the State to the local government. The local government hereby agrees that any failure to cooperate with the State may constitute reckless endangerment of the public and that the Texas Department of Public Safety may be notified of the situation as soon as possible for the appropriate action, and failing to follow the traffic control plan or State instructions may result in a denial of future use of the right of way for three years. E. The local government will not initiate closure prior to 24 hours before the scheduled Event and all barriers and barricades will be removed and the highway reopened to traffic within 24 hours after the completion of the Event. F. The local government will provide adequate enforcement personnel to prevent vehicles from stopping and parking along the main lanes of highway right of way and otherwise prevent interference with the main lane traffic by both vehicles and pedestrians. The local government will prepare a traffic enforcement plan, to be approved by the State in writing at least 48 hours prior to the scheduled Event. Additionally, the local government shall provide to the State a letter of certification from the law enforcement agency that will be providing traffic control for the Event, certifying that they agree with the enforcement plan and will be able to meet its requirements. G. The local government hereby assures the State that there will be appropriate passage Traffic-Traffic_Closure incorporated (TEA30A) Page 2 of 8 Rev. 09/29/2006 Agreement No. Agreement No. allowance for emergency vehicle travel and adequate access for abutting property owners during construction and closure of the highway facility. These allowances and accesses will be included in the local government's traffic control plan. H. The local government will avoid or minimize damage, and will, at its own expense, restore or repair damage occurring outside the State's right of way and restore or repair the State's right of way, including, but not limited to, roadway and drainage structures, signs, overhead signs, pavement markings, traffic signals, power poles and pavement, etc. to a condition equal to that existing before the closure, and, to the extent practicable, restore the natural and cultural environment in accordance with federal and state law, including landscape and historical features. Article 4. OWNERSHIP OF DOCUMENTS Upon completion or termination of this agreement, all documents prepared by the local government will remain the property of the local government. All data prepared under this agreement shall be made available to the State without restriction or limitation on their further use. Article 5. TERMINATION A. This agreement may be terminated by any of the following conditions: (1) By mutual written agreement and consent of both parties. (2) By the State upon determination that use of the State's right of way is not feasible or is not in the best interest of the State and the traveling public. (3) By either party, upon the failure of the other party to fulfill the obligations as set forth herein_ (4) By satisfactory completion of all services and obligations as set forth herein. B. The termination of this agreement shall extinguish all rights, duties, obligations, and liabilities of the State and local government under this agreement. If the potential termination of this agreement is due to the failure of the local govemment to fulfill its contractual obligations as set forth herein, the State will notify the local govemment that possible breach of contract has occurred-_ The local government must remedy the breach as outlined by the State within ten (10) days from receipt of the State's notification. In the event the local government does not remedy the breach to the satisfaction of the State, the local government shall be liable to the State for the costs of remedying the breach and any additional costs occasioned by the State_ Article 6. DISPUTES Should disputes arise as to the parties' responsibilities or additional work under this agreement, the State's decision shall be final and binding_ Article 7. RESPONSIBILITIES OF THE PARTIES The State and the Local Government agree that neither party is an agent, servant, or employee of the other party and each party agrees it is responsible for its individual acts and deeds as well as the acts and deeds of its contractors, employees, representatives, and agents. Article 8. INSURANCE A. Prior to beginning any work upon the State's right of way, the local government and/or its contractors shall furnish to the State a completed "Certificate of Insurance" (TxDOT Form 1560, latest edition) and shall maintain the insurance in full force and effect during the period that the local government and/or its contractors are encroaching upon the State right of way. Traffic -Traffic Closure Incorporated (TEA30A) Page 3 of 8 Rev. 09/29/2006 Agreement No. 1560, latest edition) and shall maintain the insurance in full force and effect during the period that the local government and/or its contractors are encroaching upon the State right of way. B. In the event the local government is a self-insured entity, the local government shall provide the State proof of its self-insurance. The local government agrees to pay any and all claims and damages that may occur during the period of this closing of the highway in accordance with the terms of this agreement. Article 9. AMENDMENTS Any changes in the time frame, character, agreement provisions or obligations of the parties hereto shall be enacted by written amendment executed by both the local government and the State. Article 10. COMPLIANCE WITH LAWS The local government shall comply with all applicable federal, state and local environmental laws, regulations, ordinances and any conditions or restrictions required by the State to protect the natural environment and cultural resources of the State's right of way. Article 11. LEGAL CONSTRUCTION In case one or more of the provisions contained in this agreement shall for any reason be held invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions hereof and this agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. Article 12. NOTICES All notices to either party by the other required under this agreement shall be delivered personally or sent by certified U.S. mail, postage prepaid, addressed to such party at the following respective addresses: Local Government: City of Round Rock Rick Atkins, Director of Parks and Recreation 221 E. Main Street Round Rock, Texas 78664 State: Texas Department of Transportation All notices shall be deemed given on the date so delivered or so deposited in the mail, unless otherwise provided herein. Either party hereto may change the above address by sending written notice of such change to the other in the manner provided herein. Article 13. SOLE AGREEMENT This agreement constitutes the sole and only agreement between the parties hereto and supersedes any prior understandings or written or oral agreements respecting the within subject matter. IN TESTIMONY WHEREOF, the parties hereto have caused these presents to be executed in duplicate counterparts. THE CITY OF ROUND ROCK Traffic-Traffic_Closure Incorporated (TEA30A) Page 4 of 8 Rev. 09/29/2006 BAgreement No. y Date - Y o2OO1 City Official Typed or Printed Name and Title l THE STATE OF TEXAS Executed for the Executive Director and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs heretofo e approved and authorized by the Texas Transportation Commisss By District ngineer Traffic—Traffic Closure incorporated (TEA30A) Date W° Page 5 of 8 Rev. 09/29/2006 Traffic-Traffic_Ciosure Incorporated (TEA30A) Agreement No_ Exhibit A Page 6 of 8 Rev. 09/29/2006 ROUND ROCK, TEXAS PURPOSE. PASSION. PROSPERITY. Mayor NyleMaxwelt Mayor Pro -tem AlanMcGraw Council Members Rufustioneycutt joeClifford Carlos T. Salinas Scot [Rhode Gary Coe City Manager JamesR. Nose, PE. City Attorney StephanC. Sheets January 27, 2007 Texas Department of Transportation, Austin District PO Drawer 15426 Austin, Texas 78761-5426 Dear Ms. Brown: The City of Round Rock Parks and Recreation will host the 4th Annual Texas Road Rash Inline Skate Marathon on Sunday, March 25 2007. The event, which was ranked 5th in the nation by www.MarathonSkating.com, attracts more than 200 inline skaters and helps Round Rock, the Sports Capital of Texas, provide an inline skating event for the community. Last year, the Texas Road Rash was very successful with the assistance of your agencies. The City of Round Rock Parks and Recreation requests the closure of one south -bound lane of CR 122 and the closure of the shoulder and the far right lane of west -bound HWY 79 from CR 122 to Harrell Parkway from 5:30 am—1:OOpm on Sunday, March 25, 2007. This will insure the safety of our inline skaters as they complete our looped course. I understand that the following items must occur in order for your agency to grant us permission to close the lanes of traffic. (enclosed) 1) Round Rock Parks and Recreation must have a signed agreement from the City. 2) Barricade Plan 3) Engineering Plan from the Traffic Department 4) Number of participants 5) Certificate of Insurance 6) Letter from law enforcement stating their involvement 7) Overall view of the race and layout. If you have any questions, please call 512-218-5540. Rick Atkins Round Rock Parks and Recreation 512.218-5540 Enclosures rhii4E S.�G nir`S "��,4 EXHIBIT "A" CITY OF ROUND ROCK PARKS ANO RECREATION DEPARTMENT 307 West Bagdad. Suite 2C0 Rot inrdRnr4 Traffic—Traffic Closure Incorporated (TEA30A) Agreement No. Exhibit B Page 7 of 8 Rev. 09/29/2006 t RESOLUTION NO. R -07-02-08-11E2 WHEREAS, the State of Texas, through the Texas Department of Transportation ("TxDOT") owns and operates a system of highways for public use, including US 79 in Round Rock, and WHEREAS, the City of Round Rock Parks and Recreation Department has made a request to TxDOT that the right lane of US 79, westbound from CR 122 to Harrell Parkway be closed on Sunday, March 25, 2007 from 5:30 o'clock a.m. to 1:00 o'clock p.m. for the Texas Road Rash Inline Skating Marathon ("Event"), and WHEREAS, the City Council has determined that the Event will serve a legitimate public purpose, and WHEREAS, City Council wishes to enter into an Agreement for the Temporary Closure of State Right -of -Way with TxDOT authorizing the closure of US 79 as set forth above, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Texas Road Rash Inline Skating Marathon will serve a legitimate public purpose, and BE IT FURTHER RESOLVED That the Mayor is hereby authorized and directed to execute on behalf of the City an Agreement for the Temporary Closure of State Right -of -Way with the Texas Department of Transportation, a copy of same being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the EXHIBIT "B" 0:\wdox\RESOLUTI\R70208E2.14P0/rmc public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 8th day of February, 2007. A EST: WELL, Mayor City of Round Rock, Texas CHRISTINE R. MARTINEZ, City Secre 2 Traffic-Traffic_Closure Incorporated (TEA30A) Agreement No. Exhibit C Page 8 of 8 Rev. 09/29/2006 lz/z8t/06i 14:46 FAX 512 218 5548 PARD EXHIBIT "C' 1002 RECO VEO OEC 2$2006 Special Events Permit Application Applications must be filed at least fifteen (15) days before the Special Event_ There is a fifty dollars (S50.00) application fee for each event. If you are uncertain whether your event is considered a Special Event, please contact the City Manager's office for further information and clarification_ Date 12-1M10 ti-cittitt Address 14 I 611 4 4 A cArit2 J 0 Applicant Name Phone �j tnf 't)1• 341-X3(02j� 3-1 4,2 Organization (I t N (1Q t 1 to) Audi Rep. Jo 4 c V"1 t 1 Please check one: ❑ Individual ❑ D/B/A Q Organization Q Partnership 0 p�A Y C. Corpora ❑ tion �',pProfit [Nonprofit �-L (1 Address kb° f Phone / Event title ' L A ' Q1& Z O • ' && t h Event location_ Ma y " {vir3 i - (rwrJI 014/11 Mtn Loop -Ft o of (r13Event CoordinatorTNIA01 Phone � `� � 1L2 Hwy On -Site Contact On Event Day tri Phone g4 -4 -14),7 -4 - Event Start Date Q-ri V . !trl Event End Date: U" 12 1 0—+ Event set-up time 6.00km (Not earlier than 7:00 a.m.) Note: Event Cannot �Excceed Three Days Event teardown time :-.19 0 pivi (Completed not later than 10:00 p.m.) Por each day othe week on which the client will be held Event day Sun Start time 8� Stop time 1° ay - Monday F Tuesday Wednesday Thursday Friday Saturday r T _ Number of persons expected Number of animals Number of motorized vehicle Types of animals PA Number of inflatables 12/28/06 14:46 FAX 512 218 5548 PARD Tents or Other Temporary Structures (Must meet City's Fire and Building Codes): If you are planning to erect tents, canopies, seating, awnings, booths, first aid stations, portable restrooms or other temporary structures, please describe: Quantity s 3 hand -7 (4- 2 is Food or 8everaEes Fire Retardant Letter Yes No Yes No Yes No Yes No Q003 If you are planning on serving or selling food or beverages, please attach copies of any licenses or permits issued by the appropriate agencies for such vendors_ Such vending shall be in compliance with all state and local laws. Amplified Sound If you are planning to utilize any loudspeakers or other form of amplified sound, please indicate on the attached sketch or map the location and orientation of those systems. Speakers should not be positioned so as to adversely affect any adjacent residential area between the hours of 7:00 a_m and 10:00 p.m_ atoms !f you are planning to use or allow signs at such event, please provide details of any planned signage: �lwyIA ;� cue --r1W✓Qj4 2:11,21.1, 5 f A S alioN,-- l evi) a er , e4(l` Applicant shall submit a plan for disposal of any wastewater w connection with the Special Event and such plan must be approved by the Utilities Department. Events Layout. Equipment & Parking Plan Please attach a map or sketch of the Event indicating the following: Events Layout Equipment ` Entrance(s) • Exit(s) • Amplified Sounds/Loudspeakers Plan of evacuation and proposed fire lanes Padal: arraaer.meats Will parking spaces be utilized by this event? Yes X No ▪ Number of parking spaces provided crust accommodate projected attendees plus 10• surplus_ Also, provide information concealing layout of parking, including aisle widths and size of proposed parking spaces. ▪ Parking attendants? Yes No 7IS If yes, how many? Will there be any offsiteparking _ Yes No 11 'um 044 10-1-- (0 vo 1 • If yes and parking is on private property, Applicant must submit a letter of permission from property own ▪ How will attendees be transferred to the Special Event area and returned? 2 12/28/06 14:47 FAX 512 218 5548 PARD Place a check next to the items that will be utilized, and indicate location on map or sketch. Tent(s) Size �? Portable Restroom t! Regular Handicap % k Others Dumpster(s) Size -----X-- Barricades Quantity Size I L e th tW$', Hot Air Balloons) 11 - Quantity Supplier ire retardan letter(s) 71 4 64 J Yes No I Yes No Yes No 0004 Amusement Rides or similar equiptndnt (insurance required) Quantity Type Alcoholic Beverages Giveaway First Aid Stations Quantity x Insurance provided Yes No Yes No Yes No Selling Type 19WT Staffing -1-1it depoterWerw) Other Permits & Fees Please attached copies of any required insurance, surety bonds, permits or other documents as described in Section 1.3400 of the City of Round Rock Code of Ordinances_ Check all components that will be part of your event. Additional foes and other Animals Barricades/tra is cones Portable res►fooms Ban reVIcgos Fireworks x Special parking x Park p Alcohol 7 Food / Fencing x permits Electricity reservations may be required. Beverages (notty cohol) Liquid propane x Water hydrant- Temp. Meter Police Secura(y Merchandise les Street Cleanin y City Other Security, Crowd Control and Traffic Control The Applicant may be required to provide police officers for security, crowd control, and traffic control at the Special Event_ The total number of police officers working at the Special Evert is determined by the Round Rock Police Department, and in some cases may use planning variables, including: (1) the estimated number of participants and spectators; (2) the availability of alcoholic beverages; (3) topography and size of the event location; (4) weather conditions; (5) the time of day during which the Special Event is conducted; (6) the need for street closures or rerouting of vehicular or pedestrian traffic; and, (7) the history of the particular Special E vent. Pabiic Notiticatioa If the City Manager requires it, the Applicant shall, at least thirty (30) days before the Special Event begins, deliver written notice to all owners or occupants of real property abutting the boundaries of the area in which the Special Event will be conducted. The notice must include the following information: (1) event date, time and location, and (2) statement that an Application for a Special Event Permit has been filed with the City of Round Rock. 3 12/28/06 14:47 FAX 512 218 5548 PARD IA005 Insurance and Bonds If a Special Event uses any portion of the City's rights-of-way, the Applicant shall provide a certificate of insurance to complies with the standards established by the City's risk manager. if a Special Event is on City property, a Ten Thousand Dollar ($10,000.00) surety bond shall be deposited with the Application to ensure that no damage is done to City property_ if the City Manager certifies that alt conditions set forth in Section 13425, Code of Ordinances, are complied with, the bond shall be returned. If the City Manager does not certify that all the conditions are complied with, any costs expended for policing and/or cleaning shall be deducted from the bond and the remainder returned_ Additional conditions are spelled out in Section 1.3425 as to additional costs. If a Special Event is fully on private property, Applicant shall deposit Five Hundred Dollars (5500.00) with the City as a condition that no paper, liter or other debris shall remain on the site after the Special Event is over. The deposit shall be returned to Applicant upon certification by the City Manager that all conditions are met_ If the conditions are not met, such costs for leaning shalt be deducted from the deposit and the remainder returned. INDEMNITY AGREEMENT 1) As a condition of a Special Event Permit being issued, the Applicant acknowledges that he/she has voluntarily applied for a Special Event permit that in consideration of the privileges associated therewith, Applicant agrees to PROTECT, INDEMNIFY and HOLD HARMLESS, the City, its officers, agents and employees, from and against suits, actions, claims, losses, liability or damage of any character, and from and against costs and expenses including attorney fees incidental to the defense of suck suits, actions, claims, losses, damage or liability on account of injury, death sr other ise, Colts officerany s, or damage to any property, arising from any negligent act, error or omission of the ers, ensployees or agents, arising out of, ranking from, or caused by any act occurring as a result of the exercise of the privileges granted by this permit. 2) APPLICANT AGREES THAT THIS INDEMNITY AGREEMENT IS INTENDED TO BE AS BROAD AND INCLUSIVE AS IS PERMr1TED BY THE LAWS OF THE STATE OF TEXAS, AND THAT IF ANY PORTION IS HELD INVALID, THEN IT IS AGREED THAT THE BALANCE SHALL, NOTWITHSTANDING, CONTINUE IN FULL LEGAL FORCE AND EFFECT_ 3) This indemnity agreement contains the entire agreement of the undersigned and the City of Round Rock, and may not be modified or altered without the express written consent of the City of Round Rock. 4) This indemnity agreement is interpreted by Texas law and is performable for alt purposes is the County of Williamson, State of Texas, or the County of Travis, State of Texas_ I do solemn! swear (or affirm) that all the answers given and statements made on this Application are full, true and correct to the best o ray knowledge and beliefs. I have been given a copy of the ordinance and have read the provisions coataised therein and agree to abide by them. Applicant: 1 hereby grant the Applicant and any affiliated organization permission to use my property in connection with the Special Event and as described herein_ Property Owner: 4 _101/24/07 11:22 FAX 512 491 2404 TML -IRP UNDERWRITING 10002 TxDOT Form 1560 (Rev 04/2002) Previous editions of this form may not be used. Page 1 of 2 Texas Department of Transportation (TxDOT) CERTIFICATE OF INSURANCE Prior to the beginning of work. the Contractor shall obtain the minimum hswance and endorsements specified. Only the TxDOT certificate of khsurarce form is acceptable as proof of insurance for department contacts. Agents should complete the firm proving all requested information then either fax or mai this form directly to the address fisted on the batt of this torr_ Copies of endorsements fisted beloware not regrired as attachments b this cerificate. Insured: City of Round Rod< Street/Mailing Address: 221 E Main SL City/State/Zip: Round Rock, TX 78664 Phone Number: Area Code (512) 218-6643 Workers' Compensation Insurance Coverage: Endorsed with a Waiver of Subrogation in favor o Carrier Name: Texas Municipal League Intergovernmental Risk Pool Carrier Phone #: 1-800537-6655 Address: 1821 Rutherford tut., Floor 1 City, State. Zip: Austin, TX 78714-9194 Type of insurance Policy Number Effective Date Expiration Date Limas of Liability: Workers' Compensation 3127 10/1106 10/1!07 Not Less Than: Statutory - Texas Comprehensive General Mobility Insurance: Endorsed with TxDOT as Additional insured and with a Waiver of Subrogation in favor of TxDOT. Carrier Name: Texas Municipal League Intergovernmental Risk Pool Address: 1821 Rutherford In., Floor 1 Type of Insurance: Policy Number: Carrier Phone #: 1-800537-6655 Effective Date: City, State, Zip: Austin, TX 78714-9194 Expiration Date: Umits of Liability: Comprehensive General Liability Insurance Bodily injury Property Damage OR Commercial General Liability Insurance 3127 Comprehensive Automobile Liability Insurance : Endorsed with TxDOT as Additional Insured and with a Waiver of Subrogation in favor of TxDOT. Cancer Name: Texas Municipal League Intergovernmental Risk Poo1 Address: 1821 Rutherford t.n., Floor 1 Type of Insurance: 10/1/06 1011/07 Not less Than: S 500.000 each occurrence S 100.000 each occurrence S 100,000 for aggregate OR S 600,000 combined single knit Policy Number. - Effective Date: Carrier Phone #: 1400-5374655 City, State. Zip: Austin, TX 78714-9194 Expiration Date: Comprehensive Automobile Liability Insurance OR Texas Business Automobile Policy Bodily Injury Property Damage 3127 Umbrella Policy (if applicable): Carrier Name: N/A 1011/06 101/1/07 Umits of Liability: Not Less Than: S 250,000 each person S 500,000 each occurrence S 100.000 each occurrence Address: Type of insurance: Umbrella Policy i Policy Number: Carrier: Phone #: City, State, Zip Effective Date: Expiration Date: Agency Name Address TML Intergovernmental Risk Pool Area Code (800) 537-6655 Authorized Agent's Phone Number Limits of Liability: 1821 Ru r Authorized Agent 0 rd Ln., Floo City, State Zip Code Austin, TX 78714-9194 '/24/07 al Signature Date This Certificate of Insurance neither affirmatively nor negatively amends, extends, or afters coverage by the named insurance company. Cancellation of the insuranceafforded by AFTERthll above Insurance or policies Trance company has sent written notice by certified mat to the contractor and the Texas not Department made ural THUiTY DAYS the agent the insurance Oepartrment of Transportation. THIS IS TO CERTIFY to the Texas Department of Transportation acting an behalf of the State of Texas that the insurance policies named meet all the requirements stipulated and such policies are in full force and effect If this form is sent by facsimie machine gar), the sunder adopts the document received by TxDOT as a duplicate original and adopts the signature produced by the mceiving fax machine as the senders origlnat signature. The Texas Department of Transportation maintains the information collected through this form. Stith few exceptions, informed about the information that we collect about you. Under sections 552,021 and 552023 of the Texas Government Coda are a m request e be raceivve and review me information. Under section 559.004 of the Goverment Code you also are entitled to at is incorrect_ You ate olso entered to harm us cavrect information about you that 1'[/28/06 14:47 FAX 512 218 5548 ROUND ROCK, TEXAS PURPOSE, HISSIQY PROSPOWL PARD s: Rimini. I I% intemnimiti 11111 1i11111Iitll ► " imtii , Iii nil 1111111H 1/2 And Full Marathon Course •.tiut.i TEXAS ROAD RASH INLINE MARATHON OLD SETTLERS PARK AT PALM VALLE 2O O� ROUND ROCK, TX Y 1 TEXAS ROAD RASH SET -U QLD SETTLERS PARK AT PALM VALLEY ROUND ROCK, TEXAS ROUND ROCK POLICE DEPARTMENT 615 E. PALM VALLEY BLVD ROUND ROCK, TEXAS 78664 PHONE: (512) 218-5500 FAX: (512) 218-7060 "TO PROTECT and SERVE" January 2, To: From: Subject: 2007 Susan Brown, TX DOT Sergeant Bill Dixon Road closures Please allow this to act as notification that the City of Round Rock Police Department will be providing security and traffic control for the City of Round Rock's Parks and Recreation Department for the Texas Road Rash in the area of CR 122 and Hwy 79 on Sunday, March 25, 2007_ Should you have any further questions please do not hesitate to contact me at 512- 218-5500 x 659. 1Z/28/06 14:47 FAX 512 218 5548 PARD IjO06 iii NE Rummy ■% liiltlnninuhI 11111111 s -_ -- 01 1111 1I&o� fllttlt► \ 1 Ilk i.lila EA --s.f mm mop uliM=ailniOmMemmg mg -f -' mm !IC --.-1 .-.p p -- ma - i - - --- i -- - 0 NIX Legend 112 And Full Marathon Course 11 TEXAS ROAD RASH INLINE MA OLD SETTLERS PARK ATP ALM VALLEY ROUND ROCK, TX 14---- - - ' - - IP- -------. _111411,z4 7c.„,_, _..14. 4. 7 ..., _ -Jsineesn��0 T.�nnmme �= Ie►\11111100, • 3 liiiiiiOI) -� 1...:57,S.:1 [ -;..1:11:-.7:- -11.17C1 = I=111Uuli.111 g �\\naml[,ui iinui—t1I11 ljfuniiru I1nuinnn11mo iiik,_ n.ii RI,,,,.Lk •tmleilee_l1 I� ■a �� vO.FMK= . 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