R-07-02-22-8F3 - 2/22/2007RESOLUTION NO. R -07-02-22-8F3
WHEREAS, the City of Round Rock is contracting with
County to conduct and provide election services on May 12,
Williamson
2007; and
WHEREAS, other political subdivisions within the County have
contracted or is contracting with Williamson County to
provide election services on May 12, 2007; and
WHEREAS, pursuant to Section 271.002,
conduct and
Texas Election Code,
political subdivisions of the State of Texas are authorized to hold
elections jointly in voting precincts that can be served by common
polling places if elections are ordered by the authorities of two or
more political subdivisions to be held on the same day in all or part
of the same territory; and
WHEREAS, the City of Round Rock wishes to enter into a Joint
Election Agreement for the purpose of sharing election equipment,
election officials, and sharing precinct polling locations, and
election ballots where appropriate; and
WHEREAS, the City Council desires to enter into a Joint
Election Agreement with the Williamson County Participating Entities,
Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City, a Joint Election Agreement with the Williamson
County Participating Entities, a copy of said agreement being
attached hereto as Exhibit "A" and incorporated herein for all
purposes.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to
0:\wdox\RESOLUTI\R70223F3.WPO/xmc
the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 22nd day of February, 2007
NYru : WE L, Mayor
City of Round Rock, Texas
CHRISTINE R. MARTINEZ, City Secretary
2
JOINT ELECTION AGREEMENT
(WILLIAMSON COUNTY PARTICIPATING ENTITIES)
WHEREAS, the undersigned political subdivisions, collectively referred to hereinafter
as the "Participating Entities", will each hold an election on May 12, 2007; and
WHEREAS, each of the Participating Entities (i) is located partially or entirely within
Williamson County, Texas (the "County"), and (ii) shares an election precinct with at least one
other Participating Entity; and
WHEREAS, the County has contracted or is contracting with each Participating Entity to
conduct and provide election services for such Participating Entity's May 12, 2007 election; and
WHEREAS, the Participating Entities all desire to enter into a joint election agreement
for the purpose of sharing election equipment, election officials, and sharing precinct polling
locations, and election ballots where appropriate;
NOW, THEREFORE, the Participating Entities agree as follows:
I. Scope of Joint Election Agreement
The Participating Entities enter this Joint Election Agreement ("Agreement") for the
conduct of the elections to be held on May 12, 2007.
II. Appoint Election Officer
The Participating Entities appoint Rick Barron, Williamson County Elections
Administrator, to serve as the Election Officer for each Participating Entity in order to perform
and supervise the duties and responsibilities of the Election Officer for the May 12, 2007,
election.
III. Early Voting and Election Day
Early voting and Election Day voting shall be held in common precincts where
appropriate at the dates, times, and locations recommended by the Election Officer and
authorized and ordered by the governing body of each Participating Entity.
IV. Miscellaneous Provisions
1. This Agreement becomes effective upon execution by all Participating Entities.
The obligations of the Agreement will continue as to each Participating Entity until each
Participating Entity has made full payment of its share of election costs under this Agreement
and other agreements related to May 12, 2007, election.
2.
tice
er
s
ment must
in
delivery or by cert fieddmaillt theePartic Participating
esng at and addresses may be set dby fo hp ono the
signature pages hereto.
-1-
3. This Agreement may not be amended or modified except in writing executed by
each Participating Entity.
4. The obligations under this Agreement are performable in Williamson County,
Texas.
5. Venue for any dispute arising under this Agreement shall be in Williamson
County, Texas. This Agreement shall be governed by and construed in accordance with the laws
of the State of Texas and the United States of America.
6. If any provision of this Agreement is found to be invalid, illegal or unenforceable
by a court of competent jurisdiction, such invalidity, illegality or unenforceability shall not affect
the remaining provisions of this Agreement; and the Participating Entities shall perform their
obligations under this Agreement as expressed in the terms and provisions of this Agreement.
IN WITNESS WHEREOF, this Agreement is executed on the dates set forth below to be
effective the day of 2007.
WILLIAMSON COUNTY, TEXAS
By:
Name: Rick Barron
Title: Williamson County Elections Administrator
Date:
COUNTERPART SIGNATURE
JOINT ELECTION AGREEMENT
(WILLIAMSON COUNTY ENTITIES)
City of Round Rock
(name of participating entity)
By:
Name:
Title:
Date:
-2-
DATE: February 15, 2007
SUBJECT: City Council Meeting - February 22, 2007
ITEM: 8.F.3. Consider a resolution authorizing the Mayor to execute a
Joint Election Agreement with the Williamson County
Participating Entities for the May 12, 2007 Election.
Department: Administration Department
Staff Person: Christine Martinez, City Secretary
Justification:
Travis County has contracted or is contracting with other entities to conduct and
provide election services. This agreement is to share the election equipment, election
officials, precinct polling locations and election ballots, where appropriate, with other
entities for the May 12, 2007 City Election.
Funding:
Cost: Cost included in the Election Services Contract
Source of funds: Operating Budget
Outside Resources: N/A
Background Information:
Sharing all aspects of an election reduces the cost of the election and prevents
voters from having to go to various locations to vote.
Public Comment: None
JOINT ELECTION AGREEMENT
(WILLIAMSON COUNTY PARTICIPATING ENTITIES)
WHEREAS, the undersigned political subdivisions, collectively referred to hereinafter
as the "Participating Entities", will each hold an election on May 12, 2007; and
WHEREAS, each of the Participating Entities (i) is located partially or entirely within
Williamson County, Texas (the "County"), and (ii) shares an election precinct with at least one
other Participating Entity; and
WHEREAS, the County has contracted or is contracting with each Participating Entity to
conduct and provide election services for such Participating Entity's May 12, 2007 election; and
WHEREAS, the Participating Entities all desire to enter into a joint election agreement
for the purpose of sharing election equipment, election officials, and sharing precinct polling
locations, and election ballots where appropriate;
NOW, THEREFORE, the Participating Entities agree as follows:
I. Scope of Joint Election Agreement
The Participating Entities enter this Joint Election Agreement ("Agreement") for the
conduct of the elections to be held on May 12, 2007.
II. Appoint Election Officer
The Participating Entities appoint Rick Barron, Williamson County Elections
Administrator, to serve as the Election Officer for each Participating Entity in order to perform
and supervise the duties and responsibilities of the Election Officer for the May 12, 2007,
election.
III. Early Voting and Election Day
Early voting and Election Day voting shall be held in common precincts where
appropriate at the dates, times, and locations recommended by the Election Officer and
authorized and ordered by the governing body of each Participating Entity.
IV. Miscellaneous Provisions
1. This Agreement becomes effective upon execution by all Participating Entities.
The obligations of the Agreement will continue as to each Participating Entity until each
Participating Entity has made full payment of its share of election costs under this Agreement
and other agreements related to May 12, 2007, election.
2. Notice under this Agreement must be in writing and may be affected by personal
delivery or by certified mail to the Participating Entities at the addresses set forth on the
signature pages hereto.
3. This Agreement may not be amended or modified except in writing executed by
each Participating Entity.
4. The obligations under this Agreement are performable in Williamson County,
Texas.
5. Venue for any dispute arising under this Agreement shall be in Williamson
County, Texas. This Agreement shall be governed by and construed in accordance with the laws
of the State of Texas and the United States of America.
6. If any provision of this Agreement is found to be invalid, illegal or unenforceable
by a court of competent jurisdiction, such invalidity, illegality or unenforceability shall not affect
the remaining provisions of this Agreement; and the Participating Entities shall perform their
obligations under this Agreement as expressed in the terms and provisions of this Agreement.
IN WITNESS WHEREOF, this Agreement is executed on the dates set forth below to be
effective the Zl day of ,kixigulAr, , 2007.
WILLIAMS 1 N TY TEXAS
By:
Name: Rick Barr
Title: Williamson County Elections Administrator
Date:31q4)-7
COUNTERPART SIGNATURE
JOINT ELECTION AGREEMENT
(WILLIAMSON COUNTY ENTITIES)
By:
City of Round Rock
nam : in . -
Nam! NyL E 1)9AXu) E W
Title:
Date:
-2
TAyDR
D2 -0U-07