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R-98-05-14-10E1 - 5/14/1998RESOLUTION NO. R -98-05-14-10E1 WHEREAS, the City of Round Rock, on September 22, 1997, entered into a contract ("Contract") with RJN Group, Inc. for engineering services for a Sanitary Sewer Evaluation Study, and WHEREAS, RJN Group, Inc. has submitted Amendment No. 1 to the Contract to include mapping services to update the City's water and wastewater maps, and WHEREAS, the City Council desires to enter into said Amendment No. 1 to the Contract with RJN Group, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment No. 1 to the Contract with RJN Group, Inc. to include mapping services to update the City's water and wastewater maps. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as a ended, and the Act. RESOLVED this 14th day of May, TEST: ANNE LAND, City Secretary K:\WPDOCS\RESOLUTI\R80514E1.WPD/scg HARLES CUL EPPER, Mayor City of Round Rock, Texas Amendment No. 1 WHEREAS, on the twenty-second day of September 1997 the City of Round Rock, Texas and RJN Group, Inc. made and entered into a contract for Engineering Services related to Sanitary Sewer System Study (SSES) in the City of Round Rock and WHEREAS, the City of Round Rock desires to add additional services to update the City's Water and Wastewater maps in accordance with Exhibit A of this Amendment. WHEREAS, the City of Round Rock and RJN Group, Inc. desire to amend said Contract, so as to include therein the necessary scope of work; NOW THEREFORE, KNOW ALL MEN BY THESE PRESENTS: That the City of Round Rock, Texas, hereinafter called "City" and RJN Group, Inc., hereinafter called "Engineer", hereby make and enter into the following agreement: The September 22, 1997 contract between the City of Round Rock and RJN Group, Inc. is hereby amended to include additional services required to update the City's maps in accordance with Exhibit A, attached hereto and made part of this Amendment No. 1. The contract entered into on September 22, 1997 is hereby amended by increasing the cost not -to -exceed ceiling in Section V, Fees and Payment to $518,143. A revised Attachment D is also attached hereto and made part of this agreement. All other provisions, covenants, recitals, terms and conditions of the Contract, which are not expressly amended herein, shall remain in full force and effect. April 3, 1998 -1- IN WITNESS WHEREOF, thearties hereby have executed this agreement in triplicate originals on this date, the % day of PIA, 19 8. y RJN GROUP, INC. Firm Name CITY OF ROUND ROCK Sign ' re Signature Mayor Regional Vice President Title ATTEST April 3, 1998 -2- Title A.4a.a,,fd.c& EXHIBIT A April 1, 1998 RJN GROUP, INC CITY OF ROUND ROCK MAP CONVERSION PROPOSAL PILOT PROJECT SCOPE 1. Introduction The project implementation approach for the Map Conversion Project has been formulated to attain the best value and use of resources in producing a GIS. A key aspect of the project implementation approach is to begin the overall mapping project with a Pilot Project. The pilot project will confirm the conversion process, the suitability of deliverables, as well as providing a solid cost estimate for full project implementation. The pilot project conversion will include the Woods, Hermitage, and Oak Hollow subdivisions. The Oak Hallow subdivision will be converted from as -built plans. The Woods and Hermitage subdivisions will be converted from existing digital maps from the City. 2. Water Mapping Map symbols currently used on the City's existing water atlas maps will be used in the deliverable MicroStation GeoGraphics GIS. Map features to be included on the water map are: Water mains Hydrants Standard valves, pressure reducing valves, isolation valves Air relief valves Reducers Water service connections Water meters End of lines Attribute data for pipes 8" and larger in the water system will include: Pipe size Pipe segment length Pressure zone Pipe construction material (only for areas converted from as -built drawings and when shown on as-builts ) Point feature elevations, valves, etc. (only for areas converted from as -built drawings and when shown on as-builts ) April 3, 1998 A(1) Water attribute data will be derived from identified as -built, or plan drawings source documents. A reasonable effort will be made to extract as much attribute data as possible from the identified source documents. In the event that data items are absent from the identified source documents, additional research, field work or extensive interviews with City staff will not be conducted to insure that every data item is added to the GIS. The deliverable water map (target map) will be derived form two types of source maps. One source map is an existing AutoCad map that covers a portion of the City limits. This AutoCad map has been created and maintained by City staff. The remainder of the water system that is not covered by the AutoCad water map will be converted from existing subdivision as -built drawings and plan and profile drawings in hard copy format. Research and verification of hard copy source maps will not be included in the portions of the City covered by the existing AutoCad water map. Water main features in the GIS will be defined as discrete pipe segments. Pipe segments will extend from node to node, where a node is defined as a point in the water system where: Flow is controlled via modulating control device (PRV valves only) Flow can change its path in the system (pipe intersection) There is a change in pipe diameter Hydrants and water meters and water service connections are not considered nodes in the GIS. Valves that are associated with hydrants will not be included in the GIS deliverable. Hydrants will be depicted on the deliverable maps using one specific symbol for hydrants with valves and another symbol for hydrants without valves. Water features derived from the hard copy plan sheets will be transcribed form the source maps to the target map. The location of features on the target map will be based on the position of features on the source maps, as they appear relative to base map features such as ROW and lot lines. Due to nature of this relative placement method of positioning features, water features will be located as accurately as possible, considering that the relative position of base map features on the source maps will not agree exactly with the relative position of base map features on the target map. Water features derived from the AutoCad source map will be traced directly from the AutoCad source map using CAD snap commands. As such, the location of features on the target map will be the same as the location of features on the source maps. The location of hydrants will be to the nearest lot. Water lines in new subdivisions are generally offset from the ROW line by 1 foot. The city has generally digitized water lines with a 5 foot offset from the ROW line for the purpose of cartographic clarity. RJN will follow this offset convention for the deliverable water map. RJN will develop and submit a numbering system for all water system features. Following review and approval of the numbering system by the City, all features except hydrant valves will be numbered. The deliverable feature numbering system will April 3, 1998 A(2) include a feature number prefix that indicates the pressure zone that the feature is located in. 3. Wastewater Mapping Map symbols currently used on the City's existing wastewater atlas maps will be used in the deliverable GeoGraphics GIS. Map features to be included on the wastewater map are: Manholes Cleanouts Sewer line segments Interceptors Service connections Lift stations Force mains Attribute data for the wastewater system for pipes 8" diameter and larger will include: Pipe size Pipe segment length Pipe slope Pipe invert elevations Manhole rim elevation (only for areas converted from as -build drawings and when shown on as-builts) Pipe construction material (only for areas converted from as -build drawings and when shown on as-builts) Wastewater attribute data will be derived from identified as -built, or plan drawings source documents. A reasonable effort will be made to extract as much attribute data as possible from the identified source documents. In the event that attribute data items are absent from the identified source documents, additional research, field work or extensive interviews with City staff will not be conducted to insure that every data item is added to the GIS. Wastewater sewer line features in the GIS will be defined as discrete pipe segments. Pipe segments will extend from node to node, where a node is defined as any structure in the system (manholes, lift station, etc.) Pipe features are always digitized in the direction of flow. The deliverable wastewater map (target map) will be derived form two types of source maps. One source map will be a MicroStation map delivered by RJN Group under a separate contract. This MicroStation map will cover a portion of the City limits. The remainder of the wastewater system that is not covered by the MicroStation wastewater map will be converted from existing subdivision as -built drawings and plan and profile drawings in hard copy format. Research and verification of hard copy source maps will not be included in the portions of the City covered by the existing MicroStation wastewater map. April 3, 1998 A(3) Wastewater features derived from the hard copy plan sheets will be transcribed form the source maps to the target map. The location of features on the target map will be based on the position of features on the source maps, as they appear relative to base map features such as ROW and lot lines. Due to nature of this relative placement method of positioning features, wastewater features will be located as accurately as possible, considering that the relative position of base map features on the source maps will not agree exactly with the relative position of base map features on the target map. Wastewater features derived from the RTN MicroStation source map will be converted directly from MicroStation to the standard GeoGraphics GIS format. As such, the location of features on the target map will be the same as the location of features on the source maps. 4. Map Deliverables The deliverable maps will be MicroStation GeoGraphics standard project digital maps, compliant with the project GIS standards of MicroStation GeoGraphics. The GIS project will be organized into wastewater and water feature categories. The positional accuracy of features on the deliverable maps will not be compliant with professional standards for map accuracy. In order to insure a high degree of quality in the final deliverable, check plots will be furnished to the City for review and comments prior to the final deliverable. Check plots will be overlaid on the City's existing base map. Check plots will be submitted on a 24" x 36" format. One set of check plots in black and white format will be provided so the City can review the usefulness of black and white print format for use in the field. Black and white plots will display water mains as a solid line and wastewater pipes as a dashed line. April 3, 1998 A(4) Attachment D- Fee Schedule Compensation to the ENGINEER for "Basic Engineering Services" shall be made as follows: Compensation for Basic Services provided under Attachment B: "Scope of Engineering Services" shall be in accordance with the methods in this attachment and the specific amounts as set forth herein. Compensation for the Basic Engineering Services shall be on the basis of a combination of unit costs and lump sum costs. A. Budgetary Amount A budgetary amount for the Basic Services set forth in Attachment B: "Scope of Engineering Services" is hereby estimated below. It is also understood that the cost budgets are based upon ENGINEER's best estimate or work and level of effort required for the proposed scope of services. As the project progresses, it is possible that the level of effort and/or scope may differ up or down from that assumed. If there are no scope changes, the ENGINEER shall receive the full amount shown below. If at any time during the project it appears that the cost may be exceeded, the engineer will notify the CITY as soon as possible in writing. B. Cost Breakdown UNIT ESTIMATED TOTAL TASK DESCRIPTION UNIT COST QUANTITIES COST Mobilization and Project LS $29,340.00 1 $29,340 Administration Data Management LS 69,122.00 1 69,122 Program/Modeling Sewer System Mapping EA 7.13 3,300 23,526 Flow Monitoring Site Selection meter 306.05 38 11,630 Maintain Meters meter/day 58.49 2,280 133,365 Install Meters meter 219.74 38 8,350 Flow Analysis/Interim LS 65,084.00 1 65,084 Report ManholeNisual Pipe EA 72.52 1830 132,712 Inspection CIP Recommendations LS 5,104.00 1 5,104 Model Software LS 20,000.00 1 20,000 Model Training LS 3,500.00 1 3.500 SUBTOTAL, Original Contract $501,733 April 3, 1998 D(1) Attachment D (Cont.) UNIT ESTIMATED TOTAL TASK DESCRIPTION UNIT COST QUANTITIES COST Additional Services Map Updates Task 1 - Project LS 2,930.00 1 $2,930 management/mobilization Task 2- Convert existing LS 3,780.00 1 3,780 digital maps for pilot area into GeoGraphics GIS Task 3 - Convert as -built drawings into GIS map Oak Hollow Subdivision LS 2,960.00 1 2.960 Task 3 total 2,960 Task 4 - Project LS 4,340.00 1 4,340 Deliverables Task 5 - Quality Assurance LS 2,400.00 1 2.400 SUBTOTAL, ADDITIONAL SERVICES $ 16.410 TOTAL REVISED CONTRACT AMOUNT $518,143 April 3, 1998 D(2) DATE: May 8, 1998 SUBJECT: City Council Meeting - May 14,1998 ITEM: 10.E.1. Consider a resolution authorizing the Mayor to execute a contract amendment with RJN, Inc. for mapping services. The scope of work is a pilot project consisting of converting as -built water/wastewater plans and existing digital planimetic into a GIS conversion process in order to prepare a utility mapping project. This proposed pilot study is $16,410.00. Staff Resource Person: Jim Nuse, Public Works Director.