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R-04-05-13-13F1 - 5/13/2004RESOLUTION NO. R -04-05-13-13F1 WHEREAS, the U.S. Department of Justice, has •grant funds available to cities for various law enforcement projects, and WHEREAS, grant funds are available through the C.O.P.S. (Community Oriented Policing Services) In Schools 2004 Program to fund a School Resource Officer position, and WHEREAS, the City Council wishes to make application for the grant to provide financial assistance for the above-described position, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to make the necessary application for the above-described grant. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RINANEE)this 13th day of May, 2004. ATTEST: NY WE L, Ma or City of Round Rock, Texas CHRISTINE R. MARTINEZ, City Secreta @PFDesktop\,:0DMA/WORLDOX/0,/ DOX/RESOLUTI/R40513F1.WPD/sc City of Round Rock Finance Department This form must be completed and presented to Department Leadership for review prior to: a) the submission of a grant application; b) the acceptance of a grant; c) the renewal of a grant; or, d) a change in the budgeted amount of the grant Following review by Departmental Leadership, this form should be submitted to the City Budget Supervisor (499-2869) for Budget Office Approval. The GAPR form is due to the Budget Office for approval at least three (3) working days prior to the grant application due date or any City Council -related deadline. If a grant application requires prior City Council approval to submit, this form should be completed by the department and submitted with the Council Action requesting approval to apply and the "Request for Finance Approval" form. If a grant is awarded, a copy of this GAPR should be submitted with the Council Action requesting authorization to accept the grant and the "Request for Finance Approval" form. NOTE: NO GRANT APPLICATION, RENEWAL, OR INCREASE IN GRANT FUNDING WILL BE CONSIDERED WITHOUT THE SUBMISSION AND APPROVAL OF THIS FORM. [Grantor U.S. Department of Justice Grant Title: Cops In Schools 2004 Grant Amount: Grant FTEs: $125,000 1.0 Grant Match: ( $43,357 ) Fiscal Year Grant Funding Required City Match TOTAL FY: 04-05 $52,609 $0 $52,609 PROGRAM BUDGET FY: 05-06 $50,000 $6,044 $56,044 FY: 06-07 $22,391 $37,313 $59,704 Please complete the sentences listed below by filling out the boxes: 1 This is the (list year): 1 First of a (list year) 1 This Grant will be appropriated in FY: Page 1 Three -Year TOTAL $125,000 $43,357 $168,357 1 Grant. 1 04-05 City of Round Rock Finance Department Other In -Kind Match Provided:( i5471-6-2)40,259 from RRISD) Total Program Budget: $222,5f 9.1 This is a three-year program for a second School Resource Officer to be assignetz Round Rock High School. Here's how the three-year budget impact breaks out: Category Year 1 Year 2 Year 3 TOTAL With CIS 2004 Grant Federal $52,609 $50,000 $22,391 $125,000 ,ggf3R $30,162 $3,777 $23,321 $57,260 GRAND TOTAL --R$1:1534,,000 ,267 $13,992 $40,259 $222,519 (e,„ e •-e The City and RRISD have maintained a cost-sharing agreement for several years with respect to the funding of School Resource Officers (SROs) stationed at RRISD's secondary schools within the city limits. This anticipated cost-sharing is shown in the above table as: Year 1, a portion of the cost of equip an officer; and in Years 2 and 3, 50 percent of the nine-month salary and benefits of an officer. Without the grant, funding an additional School Resource Officer would look more like this: Category Year 1 Year 2 Year 3 TOTAL Without CIS 2004 Grant Federal $0 $0 $0 $0 CORR $63,043 $35,028 $37,315 $135,385 GRAND TOTAL RRISD $43,728 $21,017 $22,389 $87,134 $222,519 Thus, if this grant is awarded, the City could be expected to save $78,125 over three years, compared with hiring an SRO in the existing funding scheme the City shares with RRISD. The school district would save nearly $47,000 with the grant. Proposed Positions (FTE's) to be Funded: [Indicate Title(s) and Status (regular/temporary). Please add rows if number is insufficient.] 1. 2. 3. TITLE Police Officer Should we subcontract? If so, why? STATUS (Reg./Temp.) Reg. TOTAL: Estimated Cost $219,819 $219,819 Page 2 City of Round Rock Finance Department This grant proposal/application is a: XX New Grant Renewal Grant Revision Type of Funds: XX Federal Federal Pass -Through State Private/Other Funding Source: TERM YEAR Year One: Year Two: Year Three: Year Four: Year Five: GRANT TERM DATES MONTH/DAY/YEAR 10/1/04 (est) 10/1/05 (est) 10/1/06 (est) THROUGH Through Through Through Through Through MONTH/DAY/YEAR 9/30/05 (est) 9/30/06 (est) 9/30/07 (est) Collaborations with other Agencies/Departments: Round Rock Independent School District List the Departmental Goal or Strategy that will be supported by this grant (as included in the Approved Budget Document): - Respond to the City's growth - Maintain/improve community relations and public support - Integrate proactively with other departments/ agencies - Maintain a low crime rate Associated Program/Program Objective: Objective: Maintain police and support staff equipment and personnel levels consistent with the demand for services produced by a growing City population. Objective: Develop new School Resource Officer agreements with RRISD to meet the growth demands of the school district and provide an adequate level of public safety in the City's growing school system. PLANNED PERFORMANCE MEASURES (List Maior Three)): 1. Completion, implementation, and maintenance of campus safety audit and safety plans. 2. Number of law enforcement incident responses. 3. Documentation of campus gang and gang -related activity. Brief description of proposed grant program: The Round Rock Police Department has, for the past several years, stationed School Resource Officers (SROs) at secondary schools operated by Round Rock Independent School District within the city limits of Round Rock. The mission of the School Resource Page 3 City of Round Rock Finance Department Officer Team is to take proactive measures and respond to the changing dynamic educational environment and the needs of the Law Enforcement Community. The this program is to take a community policing approach toward reducing crime arn potential juvenile offenders by providing traditional law enforcement, education, :- counseling in a school setting. School Resource Officers' duties include: 1. Coordinating all security efforts at the school to which officers are assigned. 2. Giving classroom presentations to students on topics dealing with personal saAy, peer pressure, handling crisis, chemical abuse, sexual abuse, molestation, pre‘ ntion, Texas Penal Code, City Ordinances, Texas Family Code, Texas Education Code conflict mediation, gang involvement alternatives or other topics related to stuuent safety or law enforcement. 3. Coordinating communication between the school and the Police Department. 4. Coordinating a safety audit of the campus and the development of a long-range plan for campus safety incorporating input from parents, students, and teachers. Make safety recommendations to the administration. 5. Assisting with all campus vehicular and pedestrian traffic control, through long-term Problem -solving. 6. Addressing all incidents requiring law enforcement intervention on the school campus. 7. Instructing the faculty and staff in areas dealing with safety awareness, after -hour facility use, crisis prevention, and personal safety. Keep high school personnel abreast of current research and safety programs as they evolve. 8. Coordinating all documentation regarding persons who trespass at the school. 9. Being available on a regular basis to any students at the school who have an interest in a career in law enforcement. 10. Assisting with security equipment between campus principals and campus monitors. 11. Maintaining high visibility on campus. 12. Documenting crime data, information on the number of gang members in a particular school, number of suspension and expulsions related to gang activities, school survey, and complaints from the community. 13. The officers providing services will remain City of Round Rock employees at all times. (see attached MOU; please note that this existing agreement will undergo some modifications for this application) Page 4 City of Round Rock Finance Department Contingency Plan if Grant Funding Discontinued (Check Appropriate Box, or Detail in "Other."): A. B. C. D. E. F. X If this grant project's goals and objectives are reached, the Department will request funding from the General Fund to continue the program if grant funding ends. This grant -funded project is considered a baseline program that must be continued with or without grant funding. This grant -funded project is not considered a baseline program that must be continued with or without grant funding. This one-time grant -funded project intended to cease at the grant -term end. No - other funding will be requested from alternative grant sources or General Fund dollars If this grant -funded project's performance (for in the example of a pilot or demonstration grant) indicates the need for the Department to apply for follow-up grant funding, the project may require supplemental funding from the General Fund to cover the cost of the follow-up project. Other: (To epartment) Dept. Director Review/Approval: Date: P-2, -oy Date Application Due (if Applicable): Date Forwarded: CITY BUDGET OFFICE REVIEW APPROVAL (To be completed by the City Budget Office) Date Received: Date As proved/Disapproved: Ili 1, _ City Budget Supervisor Review/Approval: Finance Director Review/Approval: Date: Date: Page 5 DATE: May 7, 2004 SUBJECT: City Council Meeting - May 13, 2004 ITEM: 13.F.1. Consider a resolution authorizing the Mayor to make the necessary grant application to the U.S. Department of Justice for the COPS in Schools 2004 Program to hire a School Resource Officer. Department: Police Department Staff Person: Bryan Williams, Police Chief Justification: The three-year cost of hiring a school resource officer is $222,519, with a portion of that cost picked up by agreement with Round Rock Independent School District (RRISD). The federal grant program would fund $125,000 of the salary/benefits for a School Resource Officer over three years, saving the City a substantial portion of the cost of a new schools officer. Funding: $125,000 from the Department of Justice; and an estimated $40,259 over three years from RRISD (addressed in an annual Memorandum of Understanding amendment) Cost: $30,162 in the first year of the grant; $3,777 in the second year; and $23,321 in the third year of the grant for a total of $57,260 over three years Source of funds: N/A Outside Resources: N/A Background Information: Public Comment: N/A The Department has, for the past several years, stationed School Resource Officers (SROs) at RRISD's secondary schools within the city limits of Round Rock. The SRO Team's mission is to take proactive measures and respond to the changing dynamics of the educational environment and the needs of the Law Enforcement Community. The goal of this program is to take a community policing approach toward reducing crime among potential juvenile offenders by providing traditional law enforcement, education, and counseling in a school setting.