R-07-03-08-12E2 - 3/8/2007 RESOLUTION NO. R-07-03-08-12132
WHEREAS, the City of Round Rock has previously entered into an
Annual Purchasing Agreement for Analytical Services for Water Plant
with Lower Colorado River Authority - Environmental Laboratory Services,
and
WHEREAS, Lower Colorado River Authority - Environmental
Laboratory Services has submitted Supplemental Agreement No. 2 to the
Agreement to extend the contract date, and
WHEREAS, the City Council desires to enter into said Supplemental
Agreement No. 2 with Lower Colorado River Authority - Environmental
Laboratory Services, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Supplemental Agreement No. 2 to the Annual
Purchasing Agreement for Analytical Services for water Plant with Lower
Colorado River Authority - Environmental Laboratory Services, a copy of
same being attached hereto as Exhibit "A" and incorporated herein for
all purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
0:\wdox\RESOLUTI\R70308E2.WPD/xmc
RESOLVED this 8th day of March, 2007 .
E L, Mayor
Ci of Round Rock, Texas
ST;
CHRISTINE R. MARTINEZ, City Se etary
2
THE STATE OF TEXAS §
§ KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
SUPPLEMENTAL AGREEMENT NO. 2
TO "CITY OF ROUND ROCK ANNUAL PURCHASING AGREEMENT
FOR ANALYTICAL SERVICES FOR WATER PLANT"
FIRM: Lower Colorado River Authority - Environmental Laboratory
Services (LCRA-ELS) ("Vendor")
ADDRESS: Post Office Box 220, 3505 Montopolis, Austin, Texas 78767-0220
REFERENCE: Purchase of Analytical Services for Water Plant
This Supplemental Agreement No. 2 to "City of Round Rock Annual Purchasing
Agreement for Analytical Services for Water Plant" is made by and between the City of Round
Rock, Texas (hereinafter called the "City") and Lower Colorado River Authority -
Environmental Laboratory Services (LCRA-ELS) (hereinafter called the "Vendor").
WHEREAS, City and Vendor executed the referenced "City of Round Rock Annual
Agreement for Analytical Services for Water Plant" (hereinafter called the "Agreement") on the
13th day of February, 2003; and
WHEREAS, said Agreement provided for the provision of analytical services to include
testing water, wastewater and industrial wastewater processes and the generation of complete
and traceable documentation of data from analyzed samples; and
WHEREAS, the City and Vendor extended same for the first allowable renewal period
by agreement in 2004; and
WHEREAS, the City and Vendor extended same for the second allowable renewal
period by agreement in 2005; and
WHEREAS, the City and Vendor extended same for the third allowable renewal period
by agreement in 2006; and
WHEREAS, it has become necessary to extend the Agreement for the fourth and final
renewal period; and
NOW THEREFORE, premises considered, the City and the Vendor agree that said
Agreement is amended as follows:
Section 6.0 entitled"Duration of Agreement" shall be amended as follows:
EEXHIBIT
00109084/jkg
n
The term of this original Agreement is for twelve (12) months from the effective date of
this original Agreement. This original Agreement permits renewal for successive terms of
twelve (12) months each, not to exceed in the aggregate four (4) such renewals, with such
renewals to occur on or before the expiration date of the preceding term, and with such renewals
being absolutely predicated upon the express written agreement of both parties. Such renewals
are permitted only provided Vendor has performed each and every contractual obligation
specified in this original Agreement. This Supplemental Agreement No. 2 embodies the
fourth and final.renewal. of twelve (12) months, following the expiration of the original
term of twelve (12) months, and extends the original Agreement as to time only with no
other changes in terms or conditions of the original Agreement.
IN WITNESS WHEREOF, the City and the Vendor have executed this Supplemental
Agreement No. 2 in duplicate originals.
LOWER COLORADO RIVER AUTHORITY - ENVIRONMENTAL LABORATORY
SERVICES (LORA-ELS)
By
Printed Name: Alicia C. Gill
Title:Manager - Environmental Laboratory Services
Date: 0-7
CITY OF ROUND ROCK
By:
Printed Name:
Title:
Date:
ATTEST:
Christine R.Martinez,City Secretary
APPROVED AS TO FORM:
Stephan L. Sheets, City Attorney
00109084/jkg
LCRA Bid Tab
Parameter Quantitiy Unit Price Extended Price
TOC 85 28 2380
TTHM 85 55 4675
HAA 85 185 15725
Ammonia 20 15 300
BOD 40 25 1000
DOC 40 23 920
P 20 20 400
Total Contract $25,400
DATE: March 1, 2007
SUBJECT: City Council Meeting - March 8, 2007
ITEM: *12.E.2. Consider a resolution authorizing the Mayor to execute
Supplemental Agreement No. 2 for providing analytical services for
Environmental Services and the Water Treatment divisions with the
Lower Colorado River Authority - Environmental Laboratory
Services.
Department: Water/Wastewater Utility
Staff Person: Michael D. Thane, P.E., Director
Justification:
This supplemental agreement is an annual renewal for analytical services provided to the
Environmental Services and Water Treatment divisions. The supplemental agreement
extends the existing contract for a period of one year for testing water, wastewater, and
industrial wastewater along with providing traceable documentation validating the results.
The other terms of the contract will remain unchanged from the original contract entered
into in February 13, 2003. This contract, in conjunction with the analytical testing contract
with DHL Services, Inc., comprises the annual testing and documentation required for the
Environmental Services and Water Treatment divisions.
Fundina•
Cost: $25,400
Source of funds: Utility Department - Operating Fund
Outside Resources: N/A
Backaround Information:
This agreement constitutes the fourth and final renewal of the contract "City of Round Rock
Annual Purchasing Agreement for Analytical Services for Water Plant" originally executed
February 13, 2003. The contract provides for a portion of the analytical services required by
the city for testing water, wastewater, and industrial wastewater along with providing
traceable documentation validating the results for the Environmental Services and Water
Treatment divisions. The funding cost was estimated by using the number of tests that will
be required over the course of the year times the cost for each test as specified in the
contract.
Public Comment: N/A
EXECUTED
DOCUMENT
FOLLOWS
THE STATE OF TEXAS §
§ KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
SUPPLEMENTAL AGREEMENT NO. 2
TO "CITY OF ROUND ROCK ANNUAL PURCHASING AGREEMENT
FOR ANALYTICAL SERVICES FOR WATER PLANT"
FIRM: Lower Colorado River Authority - Environmental Laboratory
Services (LCRA-ELS) ("Vendor")
ADDRESS: Post Office Box 220, 3505 Montopolis, Austin, Texas 78767-0220
REFERENCE: Purchase of Analytical Services for Water Plant
This Supplemental Agreement No. 2 to "City of Round Rock Annual Purchasing
Agreement for Analytical Services for Water Plant" is made by and between the City of Round
Rock, Texas (hereinafter called the "City") and Lower Colorado River Authority -
Environmental Laboratory Services (LCRA-ELS) (hereinafter called the "Vendor").
WHEREAS, City and Vendor executed the referenced "City of Round Rock Annual
Agreement for Analytical Services for Water Plant" (hereinafter called the "Agreement") on the
13th day of February, 2003; and
WHEREAS, said Agreement provided for the provision of analytical services to include
testing water, wastewater and industrial wastewater processes and the generation of complete
and traceable documentation of data from analyzed samples; and
WHEREAS, the City and Vendor extended same for the first allowable renewal period
by agreement in 2004; and
WHEREAS, the City and Vendor extended same for the second allowable renewal
period by agreement in 2005; and
WHEREAS, the City and Vendor extended same for the third allowable renewal period
by agreement in 2006; and
WHEREAS, it has become necessary to extend the Agreement for the fourth and final
renewal period; and
NOW THEREFORE, premises considered, the City and the Vendor agree that said
Agreement is amended as follows:
Section 6.0 entitled "Duration of Agreement" shall be amended as follows:
00109084/jkg
R-67-03 &3- 06Z
The term of this original Agreement is for twelve (12) months from the effective date of
this original Agreement. This original Agreement permits renewal for successive terms of
twelve (12) months each, not to exceed in the aggregate four (4) such renewals, with such
renewals to occur on or before the expiration date of the preceding term, and with such renewals
being absolutely predicated upon the express written agreement of both parties. Such renewals
are permitted only provided Vendor has performed each and every contractual obligation
specified in this original Agreement. This Supplemental Agreement No. 2 embodies the
fourth and finalrenewal of twelve (12) months, following the expiration of the original
term of twelve (12) months, and extends the original Agreement as to time only with no
other changes in terms or conditions of the original Agreement.
IN WITNESS WHEREOF, the City and the Vendor have executed this Supplemental
Agreement No. 2 in duplicate originals.
LOWER COLORADO RIVER AUTHORITY - ENVIRONMENTAL LABORATORY
SERVICES (LORA-ELS)
z�
By
Printed Name: Alicia C. Gill
Title:Manager - Environmental Laboratory Services
Date:
CITY OF ROU R
By:
Printed N
Title:
Date: C23 ICR-191
A TEST:
nut.-
Christine R. Martinez, City Secretary
AP ED AS TO ORM:
J
Steph L. Sheets, City Attorney tae
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