R-07-03-08-12E3 - 3/8/2007 RESOLUTION NO. R-07-03-08-12E3
WHEREAS, the City of Round Rock has previously entered into an
Annual Purchasing Agreement for Analytical Services for Water Plant
with DHL Analytical, Inc. , and
WHEREAS, DHL Analytical, Inc. has submitted Supplemental
Agreement No. 2 to the Agreement to extend the contract date, and
WHEREAS, the City Council desires to enter into said Supplemental
Agreement No. 2 with DHL Analytical, Inc. , Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Supplemental Agreement No. 2 to the Annual
Purchasing Agreement for Analytical Services for Water Plant with DHL
Analytical, Inc. , a copy of same being attached hereto as Exhibit "A"
and incorporated herein for all purposes .
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 8th day of March, 2007.
NYEE, WEL , Mayor
Cit of Round Rock, Texas
ST:
CHRISTINE R. MARTINEZ, City Se retary
0:\wdox\RESOLUTI\R7030SE3.WPD/MC
EXHIBIT
"An
THE STATE OF TEXAS § E
§ KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
SUPPLEMENTAL AGREEMENT NO. 2
TO "CITY OF ROUND ROCK ANNUAL PURCHASING AGREEMENT
FOR ANALYTICAL SERVICES FOR WATER PLANT"
FIRM: DHL Analytical Services, Inc. ("Vendor")
ADDRESS: 2300 Double Creek Drive, Round Rock, Texas 78664
REFERENCE: Purchase of Analytical Services for Water Plant
This Supplemental Agreement No. 2 to "City of Round Rock Annual Purchasing
Agreement for Analytical Services for Water Plant" is made by and between the City of Round
Rock, Texas (hereinafter called the "City") and DHL Analytical Services, Inc. (hereinafter called
the "Vendor").
WHEREAS, City and Vendor executed the referenced "City of Round Rock Annual
Agreement for .Analytical Services for Water Plant" (hereinafter called the "Agreement") on the
13th day of February, 2003; and
WHEREAS, said Agreement provided for the provision of analytical services to include
testing water, wastewater and industrial wastewater processes and the generation of complete
and traceable documentation of data from analyzed samples; and
WHEREAS, the City and Vendor extended same for the first allowable renewal period
by agreement in 2004; and
WHEREAS, the City and Vendor extended same for the second allowable renewal
period by agreement in 2005; and
WHEREAS, the City and Vendor extended same for the third allowable renewal period
by agreement in 2006; and
WHEREAS, it has become necessary to extend the Agreement for the fourth and final
renewal period; and
NOW THEREFORE, premises considered, the City and the Vendor agree that said
Agreement is amended as follows:
Section 6.0 entitled "Duration of Agreement" shall be amended as follows:
The term of this original Agreement is for twelve (12) months from the effective date of
this original Agreement. This original Agreement permits renewal for successive terms of
twelve (12) months each, not to exceed in the aggregate four (4) such renewals, with such
001090856kg
renewals to occur on or before the expiration date of the preceding term, and with such renewals
being absolutely predicated upon the express written agreement of both parties. Such renewals
are permitted only provided Vendor has performed each and every contractual obligation
specified in this original Agreement. This Supplemental Agreement No. 2 embodies the
fourth and final renewal of twelve (12) months, following the expiration of the original
term of twelve (12) months, and extends the original Agreement as to time only with no
other changes in terms or conditions of the original Agreement.
IN WITNESS WHEREOF, the City and the Vendor have executed this Supplemental
Agreement No. 2 in duplicate originals.
DHL ANALYTICAL SE VICES,INC.
BY•
_ Wv"
Printed N me: john Dupont
Title: General Managpr
Date: janiiary 4� 2no7
CITY OF ROUND ROCK,TEXAS
By:
Printed Name:
Title:
Date:
ATTEST:
Christine R. Martinez, City Secretary
APPROVED AS TO FORM:
Stephan L. Sheets, City Attorney
001090856kg
DHL Bid Tab
Parameter Quantitiy Unit Price Extended Price
TCLP 2 150 300
Ba 10 10 100
Cd 60 10 600
Cr 60 10 600
Cu 60 10 600
Pb 60 10 600
Ni 60 10 600
Ag 60 10 600
Zn 60 10 600
Mn 60 10 600
Oil/Grease 50 50 2500
BTEX 5 45 225
TSS 10 15 150
CN 16 35 560
F 8 15 120
VOA 20 120 2400
SVOA 20 200 4000
$15,155
Metal Digest $1,000
Total Contract $16,155
DATE: March 1, 2007
SUBJECT: City Council Meeting - March 8, 2007
ITEM: *12.E.3. Consider a resolution authorizing the Mayor to execute
Supplemental Agreement No. 2 for providing analytical services
Environmental Services and the Water Treatment divisions with
DHL Services, Inc.
Department: Water/Wastewater Utility
Staff Person: Michael D. Thane, P.E., Director
Justification:
This supplemental agreement is an annual renewal for a portion of the analytical services
provided to the Environmental Services and Water Treatment divisions. The supplemental
agreement extends the existing contract for a period of one year for testing water,
wastewater, and industrial wastewater along with providing traceable documentation
validating the results. The terms of this contract will keep the terms of the original contract
unchanged. The original contract was entered into on February 13, 2003. This contract, in
conjunction with the analytical testing contract with the Lower Colorado River Authority-
Environmental Laboratory Services, comprises the annual testing and documentation
required for the Environmental Services and Water Treatment divisions.
Funding:
Cost: $16,155
Source of funds: Utility Department - Operating Fund
Outside Resources: N/A
Backaround Information:
This agreement constitutes the fourth and final renewal of the contract "City of Round Rock
Annual Purchasing Agreement for Analytical Services for Water Plant" contract originally
executed February 13, 2003. The contract provides for a portion of the analytical services
required by the city for testing water, wastewater, and industrial wastewater along with
providing traceable documentation validating the results for the Environmental Services and
Water Treatment divisions. The funding cost was estimated by using the number of tests
that will be required over the course of the year times the cost for each test as specified in
the contract.
Public Comment: N/A
EXECUTED
DOCUMENT
FOLLOWS
THE STATE OF TEXAS §
§ KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
SUPPLEMENTAL AGREEMENT NO. 2
TO "CITY OF ROUND ROCK ANNUAL PURCHASING AGREEMENT
FOR ANALYTICAL SERVICES FOR WATER PLANT"
FIRM: DHL Analytical Services, Inc. ("Vendor")
ADDRESS: 2300 Double Creek Drive, Round Rock, Texas 78664
REFERENCE: Purchase of Analytical Services for Water Plant
This Supplemental Agreement No. 2 to "City of Round Rock Annual Purchasing
Agreement for Analytical Services for Water Plant" is made by and between the City of Round
Rock, Texas (hereinafter called the "City") and DHL Analytical Services, Inc. (hereinafter called
the "Vendor").
WHEREAS, City and Vendor executed the referenced "City of Round Rock Annual
Agreement for .Analytical Services for Water Plant" (hereinafter called the "Agreement") on the
13th day of February, 2003; and
WHEREAS, said Agreement provided for the provision of analytical services to include
testing water, wastewater and industrial wastewater processes and the generation of complete
and traceable documentation of data from analyzed samples; and
WHEREAS, the City and Vendor extended same for the first allowable renewal period
by agreement in 2004; and
WHEREAS, the City and Vendor extended same for the second allowable renewal
period by agreement in 2005; and
WHEREAS, the City and Vendor extended same for the third allowable renewal period
by agreement in 2006; and
WHEREAS, it has become necessary to extend the Agreement for the fourth and final
renewal period; and
NOW THEREFORE, premises considered, the City and the Vendor agree that said
Agreement is amended as follows:
Section 6.0 entitled"Duration of Agreement" shall be amended as follows:
The term of this original Agreement is for twelve (12) months from the effective date of
this original Agreement. This original Agreement permits renewal for successive terms of
twelve (12) months each, not to exceed in the aggregate four (4) such renewals, with such
00109085/jkg
P-0' -03 -0 E-/d&3
renewals to occur on or before the expiration date of the preceding term, and with such renewals
being absolutely predicated upon the express written agreement of both parties. Such renewals
are permitted only provided Vendor has performed each and every contractual obligation
specified in this original Agreement. This Supplemental Agreement No. 2 embodies the
fourth and final renewal of twelve (12) months, following the expiration of the original
term of twelve (12) months, and extends the original Agreement as to time only with no
other changes in terms or conditions of the original Agreement.
IN WITNESS WHEREOF, the City and the Vendor have executed this Supplemental
Agreement No. 2 in duplicate originals.
DHL ANALYTICAL SE VICES, INC.
B _ alt.,y:
Printed N me: John DuPont--
Title:
uPontTitle: nenPral Managpr
Date: January 4,, 2n07
CITY OF ROUND ROCK, T S
By:
Printed
Title:
Date:
ATTEST:
Christine R. Martinez, City Secretary
*APPVEID AS O FORM:
Sheets, City Attorney
00109085/jkg