R-07-04-12-11B1 - 4/12/2007 RESOLUTION NO. R-07-04-12-11B1
WHEREAS, the E1 Amistad Club has submitted a Special Events
Application for the Annual Amistad Festival ("Event") to be held on May
26, 2007 and May 27, 2007, and
WHEREAS, the Event will include the playing of music after 10: 00
p.m. prohibited by Chapter 6, Section 6 .203 (2) (b) of the Round Rock
Code of Ordinances, and
WHEREAS, pursuant to Chapter 6, Section 6.203 (2) (c) an exception
to the requirements of said Section may be authorized only by City
Council approval, and
WHEREAS, the City Council wishes to grant such request, Now
Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the provisions of Section 6.203 (2) (b) of the Code of
Ordinances are hereby waived, in order to permit the El Amistad Club to
play music from 10 : 00 p.m. on Saturday, May 26, 2007 until 1: 00 a.m. on
Sunday, May 27, 2007, and from 10 : 00 p.m. until 12 : 00 midnight on
Sunday, May 27, 2007 .
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
O:\wdo \RESOLUTI\R70412B1.WPD/smc/0112-0029
RESOLVED this 12th day of April, 2007 .
MAXWELL, Mayor
City of Round Rock, Texas
A T:
CHRISTINE R. MARTINEZ, City Secr tart'
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Place a�eheck next to the items that will be utilised,and indicate location on map or sketch.
•/ Tent(s) Size
Portable Restrooms N Regular �� Handicap it others
Dumpster(s) Size
Barricades Quantity v Size
Hot Air Balloon(s)
Quantity Supplier Fire retardant letter(s)
Yes No
Yes No
' Yes No
Aninsement Rides or similar equipment(inwrance required)
Quantity Type Inuuance provided
Yes No
Yes No
Yes No
Alcehelic Beverages Giveaway Selling TypeILI-
_Fbeewinre)
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Other Permits&Fees
Please attached copies of any required insurance,suety bonds,permits or other documents as described in Section 1.3400 of the City
of Round Rode Code of Ordinances.
Check all components that will be of our event.Additional fees and other or reservations may be
Animals Banners/Signs Park property Electricity Police Security
Barricades/traffic cones Fireworks Alcohol Beverages(non-alcohol) Merchandise sal/es
Y
Portable restroomsSpecial parking Food Liquid propane CleaningV-
BleachersiSeating
ity
/ CM10
/ Street Closure Fencing / Water hydrant-Temp.Meter Other
✓ Y/
Security.Crowd Control and Traffic Control
The Applies may be required to provide police officers for security,crowd control,and traffic control at the Special Event The
total number of police officers working at the Special Event is determined by the Round Rock Police Department,and in some cases
MAY use planning variables, including. (1) the estimated number of partic%mft and spectators; (2)the availability of alcoholic
beverages;(3)topography and sine of the event location;(4)weather conditions;(5)the time of day during which the Special Dent is
conducted;(6)the need for street closures or rerouting of vehicular or pedestrian traffic;and,(7)the Waxy of the particular Special
Event.
Public Nedficatbn
If the City Manager requires it,the Applicant shall,at least
all owners or occupants of res �y(30)days before the Special Event begins,deliver writtea notice to
pmpaty abusing the borsodaries of the area in which the Special Event will be conducted. The notice
must include the following information: (1)event date,time and location,and(2)statement that an Application for a Special Event
Permit has been filed with the City of Round Rock.
3
Insurance and Bonds
If a Special Event uses any portion of the City's rights-of-waY,the Applicant shall provide a certificate of insurance to complies with
the standards established by the City's risk manager.
If a Special Event is on City property,a Ten Thmsend Dollar($10,000.00)surety bond shall be deposited with the Application to
ensure that no damage is done to City property. If the City Manager certifies that all conditions set forth in Section 1.3425,Code of
Ordinances, are complied with,the bond shall be returned. If the City Manager does not certify that all the conditions are complied
with, any costs expended for policing and/or cleaning shall be deducted from the bond and the remainder returned. Additional
conditions are spelled out in Section 1.3425 as to additional costs.
If a Special Event is fully on private property,Applicant shall deposit Five Hundred Dollars($500.00)with the City as a condition that
no paper,liter or other debris shall remain on the site after the Special Event is over. The deposit shall be returned to Applicant upon
certification by the City Manager that all conditions are met. If the conditions are not met,such costs for cleaning shall be deducted
from the deposit and the remainder returned.
INDEMNITY GREXAMT
1) As a condition of a Special Event Permit being issued,the Applicant acknowledges that helshe has voluntarSy applied
for a Special Event permit that in consideration of the privileges associated therewith,Applicant agrees to PROTECT,
INDEMNIFY and BOLD HARMLESS, the City, its officers, agents and employees, from and against suits, actions,
claims, losses, liability or damage of any character,and from and against costs and expenses including attorney fees
incidental to the defense of snob suits, actions, claims, losses, damage or liability on account of injury, death or
otherwise, to any person or damage to any ProPertyv arising from any negligent ad, error or omission of the
undersigned,its officers,employees or agents,arising out of,ranking from,or caused by any act occurring as a resale
of the exercise of the privileges granted by this permit.
2) APPLICANT AGREES THAT THIS INDEMNITY AGREEMENT IS INTENDED TO BE AS BROAD AND
INCLUSIVE AS IS PERMUTED BY THE LAWS OF THE STATE OF TEXAS,AND THAT IF ANy PORTION IS
HELD INVALID, THEN IT IS AGREED THAT THE BALANCE SHALL, NOTWrMTANIDING, CONTINUE IN
FULL LEGAL FORCE AND EFFECT.
3) This indemnity agreement contains the entire agreement of the undersigned and the City of Round Rock,and may not be
modified or altered without the express written Consent of the City of Round Rock.
4) This indemnity agreement is Interpreted by Texas law and is performable for all purposes in the County of Williamson,
State of Texas,or the County of Travis,State of Texas.
I do solemnly swear(or affirm)that all the answers given and statements made on this Application are full, true and Correct
to the best of my knowledge and beliefs. I have been given a copy of the ordinance and have read the provisions Contained
therein and agree to abide by them.
Appliant:
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I hereby grant the Applicant and
Event and as described herein. any affiliated organization permission to use my property in connection with the Special
Property Owner.
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S P O N S O RF11
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® 2007 Fiesta Amistad Site
Brown and Bagdad Street
39 Round Rock TX 4s a5 a7 ae
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Fence Fence Allen Baca Bldg.
DATE: April 5, 2007
SUBJECT: City Council Meeting - April 12, 2007
ITEM: 11.13.1. Consider a resolution granting a special exception to the Noise
Ordinance (Chapter 6, Section 6.203(2)) for Fiesta Amistad.
Department: Administration
Staff Person: Jim Nuse, City Manager
Justification:
EI Amistad Club has submitted a Special Event Application for the Annual Fiesta Amistad.
The application includes the playing of music after 10:00 p.m. and requires Council's
approval.
The Fiesta Amistad will be held on Saturday, May 26, 2007 and May 27, 2007. On Saturday,
there will be a street dance with a live band and disc jockey until 1:00 a.m. Sunday, May
27, 2006. On Sunday, a live band and disc jockey will play music until 12:00 midnight.
Funding:
Cost: N/A
Source of funds: N/A
Outside Resources: N/A
Background Information•
City personnel from various departments have approved the application.
Public Comment: N/A