R-07-04-12-11F4 - 4/12/2007 RESOLUTION NO. R-07-04-12-11174
WHEREAS, the City of Round Rock has previously entered into a
Contract for Engineering Services ("Contract") with Camp Dresser &
McKee, Inc . for the Water Treatment Plant for the Cedar Park/Round
Rock/Leander Regional Water System Improvements Project, and
WHEREAS, Camp Dresser & McKee, Inc. has submitted Supplemental
Contract No. 1 to the Contract to modify the provisions for the scope
of services, and
WHEREAS, the City Council desires to enter into said Supplemental
Contract No. 1 with Camp Dresser & McKee, Inc. , Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Supplemental Contract No. 1 to the Contract with
Camp Dresser & McKee, Inc. , a copy of same being attached hereto as
Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 12th day of April, 07.
L, Mayor
A ST: City of Round Rock, Texas
CHRISTINE R. MARTINEZ, City Sec etary
0:\Wdox\RESOLUTI\R70412F4.WPD/rmo/0199-4622
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO.1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: CAMP DRESSER&McKEE,INC. ("Engineer')
ADDRESS: 12357-A Riata Trace Parkway, Suite 210
Austin,Texas 78727
PROTECT: Water Treatment Plant for the Cedar Park/Round Rock/Leander
Water System Improvement
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the CITY OF ROUND ROCK,(hereinafter referred to as"Round Rock',the CITY OF CEDAR
PARK, (hereinafter referred to as "Cedar Park'),the CITY OF LEANDER, (hereinafter referred
to as "Leander'), (all collectively referred to hereinafter as "Owners') and Camp Dresser &
McKee,Inc.,(hereinafter called the"Engineer').
WHEREAS, the City and Engineer executed a Contract for Engineering Services,hereinafter
called the`SContract",on the 21 st day of December,2006 for the Water Treatment Plant for the
Cedar Park/Round Rock/Leander Water System Improvement Proj ect; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services,to increase the compensation by$2,606,800.00 to a total of$3,309,912.00; and
NOW THEREFORE, premises considered,the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engme_m= Services and Exhibit B, En meMR Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit D.Work Schedule shall be amended as set
forth in the attached Addendum To Exhibit D
II.
Article 4. Compensation and Exhibit E. Fee Schedule shall be amended by increasing by
$2,606,800.00 the lump sum amount payable under the Contract for a total of$3,309,912.00, as
shown by the attached Addendum to Exhibit E.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplctnental Contract#1 6/06
7/0
CORR Proj ect#WA05MVRAW Rev.0847/0
111319/0140.4622 EXHIBIT
CITY OF ROUND ROCK, TEXAS APPROVED AS TO FORM:
By:
Nyle Maxwell,Mayor Stephan L. Sheets, City Attorney
ATTEST:
By:
Christine Martinez, City Secretary
2.
CITY OF CEDAR PARK, TEXAS APPROVED AS TO FORM:
By:
Brenda Eivens,City Manager Leonard Smith,Special Counsel
ATTEST:
By:
LeAnn Quinn, City Secretary
3.
CITY OF LEANDER, TEXAS APPROVED AS TO FORM:
By:
John Cowman,Mayor Diana Granger,Attorney
ATTEST:
By:
Debbie Haile,City Secretary
4.
CAMP DRESSER&McKEE INC.
By;
Allen D.Woelke,P.E.,Vice President
5.
ADDENDUM TO EXHIBIT B
Engineering services
The changes to the scope of this project are as follows:
PHASE 2 FINAL DESIGN ENGINEERING SERVICES
The Final Design Phase shall consist of the design of the following facilities at the Regional Water Treatment Plant.
• Raw Water Meter Vault
■ Process Structure Consisting of
o Rapid Mix Basins
o Flocculation Basins
o Sedimentation Basins
o Filter
o Chemical Storage and Feed Facilities
o Operations/Administrative Space
■ Waster Backwash Water Recycle System Consisting of:
o Waste Backwash Clarifiers
o Waste Backwash Recycle Pump Station
■ Sludge Handling and Dewatering System Consisting of
o Sludge Lift Station
o Sludge Thickeners
o Sludge Dewatering Facility(Belt Press Dewatering)
■ Disinfection System Consisting of
o Chlorine and AmmoniaBuilding
o Chlorine Storage and Feed Facilities
o LAS Storage and Feed Facilities
o Disinfection Basin
■ Precast Concrete Lowe-Clearwell
■ High Service and Backwash Pump Station
■ Pipeline to Upper Clearwell
■ Upper Clearwell
■ Maintenance Building
■ Finished Water Meter Vaults
■ RawWater Pipeline From Plant Site to New Hope Road
■ Site Paving and Drainage
■ Site Landscape and Irrigation System
■ Site Security System
■ Plant SCADA System
1) ENGINEER shall provide topographic survey of the required area of the regional water treatment plant site,
upper clemwell site and interconnecting pipeline route. The topographic survey will locate all physical features
on the site including trees larger than 6-inches in diameter. The survey will be performed to allow development
of one foot contours to be used during the design of the facilities and appurtenances. Survey will be on City of
Cedar Paris coordinate and elevation system(subcontracted service).
ENGWEER shall coordinate with surveyor so that design requirements are communicated and that issues
encountered during the field surveys are addressed
2) ENGINEER shall provide soil borings at the water treatment plant site and the upper clearwell site and
foundation recommendations for the facilities and appurtenances(subcontracted service
ENGINEER shall coordinate with geotechnical engineer so that design requirements are communicated and that
issues encountered during the geotechnical field work are addressed The ENGINEER shall work with the
geotechnical engineer and investigate foundation alternatives that provide the most economical system for the
OWNER.
3) ENGINEER shall provide a geophysical assessment of the water treatment plant site to determine if sensitive
geologic features (eg. karst features and old quarries) exist in the project area Results from the geophysical
assessment will be used in conjunction with the environmental assessments to identify potential endangered
species habitat(subcontracted service).
ENG24EER shall coordinate with geophysical scientists so that design requirements are communicated and that
issues encountered during the geophysical assessment are addressed
4) Prepare for incorporation in the Contract Documents final Drawings showing the scope,extent and character of
the work to be performed and furnished by Contractor and Specifications (which will be prepared, where
appropriate,in conformance with the sixteen division format ofthe Construction Specifications Institute).
S) Provide technical criteria,written descriptions and design data for use in filing applications for permits with or
obtaining approvals of such governmental authorities as have jurisdiction to review or approve the final design
of the Project,and assist OWNER in consultations with appropriate authorities.
6) Advise OWNER of any adjustments to the opinion of probable Construction Cost and any adjustments to Total
Project Costs known to ENGINEER as aresult of change in scope,extent or character or design requirements of
the Project.
7) After consulting with the OWNER concerning OVM R's desired format,prepare for review and approval by
OWNER,its legal counsel and other advisors,contact agreement farms,general conditions and supplementary
conditions, and (where appropriate) bid forms, invitations to bid and instruction to bidders, and assist in the
preparation of other related documents. ENGINEER shall modify documents in accordance with the
recommendations of OWNER
8) Furnish eight full-size copies of the above documents,Drawings and Specifications to the OWNER for each
review. ENGINEER shall conduct a Drawing and Specification review meeting with the OWNER at 601/6
complete,900/6 complete and 100%complete.Furnish an updated project cost estimate at each review meeting.
9) Engineer's services under the Design Phase will be considered complete at the date when the submittals have
been accepted by OWNER plus such additional time as may be considered reasonable for obtaining approval of
governmental authorities having jurisdiction to approve the potions ofthe Project designed or specified by
ENGINEER,if such approval is to be obtained during the Design Phase.
BIDDING PHASE SERVICES
After acceptance by OWNER of the ENGINEER's Drawings,Specifications and other Design Phase documentation
(including the most recent opinion of probable Construction Cost)and upon written authorization from OWNER to
proceed,ENGINEER.shall:
1) Assist OWNER in advertising for and obtaining bids for the contract for construction,materials,equipment and
services; and,where applicable, maintain a record of prospective bidders to whom Bidding Documents have
been issued, attend pre-bid conference, if any, and receive and process deposits for Bidding Documents.
ENGINEER shall distribute Drawings and Specifications from their office and keep a plan holders list.
2) Provide the OWNER eight full-size copies of the bidding Drawings and Specifications.ENGINEER will collect
non-refundable deposits for Drawings and Specifications provided to Bidders and will use the deposits to defray
the reproduction cost to the OWNER ENGINEER will provide copies of the Drawings and Specifications at no
cost to plan rooms and other entities that increase the interest in the Project.
3) Issue addenda as appropriate to clarify,corrector change the Bidding Documents.
4) Consult with OWNER as to acceptability of subcontractors, suppliers and other persons and entities proposed
by Contractor for those portions of the work as to which such acceptability is required by the Bidding
Documents.
5) Attend and preside over a prebid meeting to present project to prospective bidders and respond to questions
raised by prospective bidders.
6) Attend the bid opening,prepare bid tabulation sheets and assist OWNER in evaluating bids or proposals and in
assembling and awarding contracts for construction,materials,equipment and services.
7) The Bidding Phase will terminate and the services to be performed or fumished thereunder will be considered
complete upon commencement of the Construction Phase or upon cessation of negotiations with prospective
Contractors.
ADDENDUM TO EXHIBIT D
Work Schedule
The changes to the Work Schedule for this project are as follows:
Notice to Proceed Janumy 2,2007
Phase 1 Prelbuinm7 EnRineering Services
Preliminary Engineering Services March 28,2007
Phase 2 Final Dedgm Enidneednix Services
Design Phase Services Jmnary 10 2008
Bidding Phase Services A rII 24 2008
ADDENDUM TO EXHIBIT E
Fee Schedule
The changes to the Fee Schedule for this project are as follows:
Basic Services Special Services
Phase 1 PreliminaryEngineeringServices
Task 1—Kick-off Meeting/Project Management $139183
Task 2—Water Treatment Process Economic and $327,665
Operational Analysis
Task 3—Finalize Plant Site $61,722
Task 4—Facility Plan $144,272
Task 5—SCADA Standards $30,270
Development/Integration
Phase 1 Total $703,112
Supplemental Agreement No. 1
Phase 2 Final Design Engineering Services
Design Phase Services(Water Treatment $2,285,500
Platt
Desixa Phase Services(Raw Water Segment 4 $35,000
Bidding Phase Services $121,800
Surveying $50,000
Geotechnical $56,500
Geophysical Investigation $58,000
Environmental/Ar-chneologdcal By Owner B Owner
Subtotal $2,442,300 $164,500
Phase 2 Total(Supplemental Agreement $2,606,800
No. 1
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DATE: April 5, 2007
SUBJECT: City Council Meeting - April 12, 2007
ITEM: 11.F.4. Consider a resolution authorizing the Mayor to execute
Supplemental Contract No. 1 with Camp Dresser & McKee, Inc.
regarding the Water Treatment Plant for the Cedar Park/Round
Rock/Leander Regional Water System Improvements Project.
Department: Water and Wastewater Utilities
Staff Person: Michael D. Thane, Utility Director
Justification:
This supplemental agreement is for Final Design Services. The Parties of the Regional Water
Supply System have agreed to jointly pursue the Final Design Services. These services will
provide the final design and bidding phase services required for the construction of the
Water Treatment Plant. The Parties according to their ultimate capacity allocation
percentage in the Regional Water System shall share all Final Design Costs. These
percentages are Round Rock, 38.56%; Cedar Park, 14.18%; and Leander, 47.26%.
Funding:
Cost: $1,005,182.08
Source of funds: Capital Project Funds (Self-Financed Utility)
Outside Resources: Camp Dresser & McKee, Inc.
Background Information:
This Supplemental Agreement No. 1 for Final Design Services for the Water Treatment
Plant, include high service pump station, upper and lower clear wells, facility plan, regional
SCADA system, phasing of the ultimate plant layout, and bidding. The engineering fees will
be paid on a percentage of the ultimate capacity needed by each Party. The total cost of this
contract will be $2,606,800.00 with Round Rock's share being $1,005,182.08. The City of
Round Rock's percentage is 38.56%, based on an ultimate capacity in the system of 40.8
mgd.
Public Comment: N/A
EXECUTED
DOCUMENT
FOLLOWS
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO.1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: CAMP DRESSER&McKEE,INC. ("Engineer')
ADDRESS: 12357-A Riata Trace Parkway, Suite 210
Austin,Texas 78727
PROTECT: Water Treatment Plant for the Cedar Park/Round Rock/Leander
Water System Improvement
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the CITY OF ROUND ROCK, (hereinafter referred to as"Round Rock',the CITY OF CEDAR
PARK, (hereinafter referred to as `SCedar Park',the CITY OF LEANDER, (hereinafter referred
to as "Leander'), (all collectively referred to hereinafter as "Owners') and Camp Dresser &
McKee,Inc.,(hereinafter called the"Engineer').
WHEREAS, the City and Engineer executed a Contract for Engineering Services,hereinafter
called the`SContract", on the 21st day of December,2006 for the Water Treatment Plant for the
Cedar Park/Round Rock/Leander Water System Improvement Project; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services,to increase the compensation by$2,606,800.00 to a total of$3,309,912.00; and
NOW THEREFORE, premises considered,the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineerin% Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit D,Work Schedule shall be amended as set
forth in the attached Addendum To Exhibit D
II.
Article 4, Compensation and Exhibit E, Fee Schedule shall be amended by increasing by
$2,606,800.00 the lump sum amount payable under the Contract for a total of$3,309,912.00, as
shown by the attached Addendum to Exhibit E.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract#1 Rev.07/06/06
CORR Proj est#WA05TRVRAW 84275
111319/0140.4622
9-07-04-/a1-/1F'/
CITY OF ROUND ROCK, TEXAS APPROVED AS TO FORM:
By: ,
axw , Mayor 4Steph . Sheets, City Attorney
ATTEST:
By: 'Vllt l�
Chnstine Martinez, City S ecretary
2.
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CITY OF CEDAR PARK, TEXAS APPROVED AS TO FORM: [
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By: lip,
B end Eivens, C1ty Manager teSardSmith, & Counsel
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CITY OF LEANDER, TEXAS APPROVED AS TO FORM:
By:
J Cowman, Mayor Diana Grang ,A rney
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ATTEST:
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By: 0
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Debbie Haile, City Secretary
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4.
CAMP DRESSER&McKEE INC.
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By:
Allen D.Woelke,P.E.,Vice President
5.
ADDENDUM TO EXHIBIT B
Engineering services
The changes to the scope of this project are as follows:
PHASE 2 FINAL DESIGN ENGINEERING SERVICES
The Final Design Phase shall consist of the design of the following facilities at the Regional Water Treatment Plant.
■ Raw Water Meter Vault
■ Process Structure Consisting of
o Rapid Mix Basins
o Flocculation Basins
o Sedimentation Basins
o Filters
o Chemical Storage and Feed Facilities
o Operations/Administmtive Space
■ Waster Backwash Water Recycle System Consisting of:
o Waste Backwash Clarifiers
o Waste Backwash Recycle Pump Station
■ Sludge Handling and Dewatering System Consisting of
o Sludge Lift Station
o Sludge Thickeners
o Sludge Dewatering Facility(Belt Press Dewatering)
■ Disinfection System Consisting of
o Chlorine and Ammonia Building
o Chlorine Storage and Feed Facilities
o LAS Storage and Feed Facilities
o Disinfection Basin
■ Precast Concrete Lower Clearwell
■ High Service and Backwash Pump Station
■ Pipeline to Upper Clearwell
■ Upper Clearwell
■ Maintenance Building
• Finished Water Meter Vaults
■ Raw Water Pipeline From Plant Site to NewHope Road
■ Site Paving and Drainage
■ Site Landscape and Irrigation System
■ Site Security System
■ Plant SCADA System
1) ENGINEER shall provide topographic survey of the required area of the regional water treatment plant site,
upper clearwell site and interconnecting pipeline route. The topographic survey will locate all physical features
on the site including trees larger than 6-inches in diameter. The survey will be performed to allow development
of one foot contours to be used during the design of the facilities and appurtenances. Survey will be on City of
Cedar Park coordinate and elevation system(subcontracted service).
ENGINEER shall coordinate with surveyor so that design requirements are communicated and that issues
encountered during the field surveys are addressed
2) ENGINEER shall provide soil borings at the water treatment plant site and the upper clearwell site and
foundation recommendations for the facilities and appurtenances(subcontracted service).
ENGINEER shall coordinate with geotechnical engineer so that design requirements are communicated and that
issues encountered during the geotechnical field worst are addressed The ENGINEER shall work with the
geotechnical engineer and investigate foundation alternatives that provide the most economical system for the
OWNER.
3) ENGINEER shall provide a geophysical assessment of the water treatment plant site to determine if sensitive
geologic features (eg. karst features and old quarries) exist in the project area Results from the geophysical
assessment will be used in conjunction with the environmental assessments to identify potential endangered
species habitat(subcontracted service}.
ENGINEER shall coordinate with geophysical scientists so that design requirements are communicated and that
issues encountered during the geophysical assessment are addressed.
4) Prepare for incorporation in the Contract Documents final Drawings showing the scope,extent and character of
the work to be performed and furnished by Contractor and Specifications (which will be prepared, where
appropriate,in conformance with the sixteen division format of the Construction Specifications Institute).
5) Provide technical criteria,written descriptions and design data for use in filing applications for permits with or
obtaining approvals of such governmental authorities as have jurisdiction to review or approve the final design
of the Project,and assist OWNER in consultations with appropriate authorities.
6) Advise OWNER of any adjustments to the opinion of probable Construction Cost and any adjustments to Total
Project Costs known to ENGINEER as aresult of change in scope,extent or character or design requirements of
the Project.
7) After consulting with the OWNER concerning OWNER's desired format,prepare for review and approval by
OWNER, its legal counsel and other advisors,contract agreement forms,general conditions and supplementary
conditions, and (where appropriate) bid forms, invitations to bid and instruction to bidders, and assist in the
preparation of other related documents. ENGINEER shall modify documents in accordance with the
recommendations of OWNER.
8) Furnish eight full-size copies of the above documents,Drawings and Specifications to the OWNER for each
review. ENGINEER shall conduct a Drawing and Specification review meeting with the OWNER at 60%
complete,901/6 complete and 100%complete.Furnish an updated project cost estimate at each review meeting.
9) Engineer's services under the Design Phase will be considered complete at the date when the submittals have
been accepted by OWNER plus such additional time as may be considered reasonable for obtaining approval of
governmental authorities having jurisdiction to approve the portions of the Project designed or specified by
ENGINEER,if such approval is to be obtained during the Design Phase.
BIDDING PHASE SERVICES
After acceptance by OWNER of the ENGINEER's Drawings,Specifications and other Design Phase documentation
(including the most recent opinion of probable Construction Cost)and upon written authorization from OWNER to
proceed,ENGINEER shall:
1) Assist OWNER in advertising for and obtaining bids for the contract for construction,materials,equipment and
services; and, where applicable,maintain a record of prospective bidders to whom Bidding Documents have
been issued, attend pre-bid conference, if any, and receive and process deposits for Bidding Documents.
ENGINEER shall distribute Drawings and Specifications from their office and keep a plan holders list.
2) Provide the OWNER eight full-size copies of the bidding Drawings and Specifications.ENGINEER will collect
non-refundable deposits for Drawings and Specifications provided to Bidders and will use the deposits to defray
the reproduction cost to the OWNER ENGINEER will provide copies of the Drawings and Specifications at no
cost to plan rooms and other entities that increase the interest in the Project.
3) Issue addenda as appropriate to clarify,corrector change the Bidding Documents.
4) Consult with OWNER as to acceptability of subcontractors, suppliers and other persons and entities proposed
by Contractor for those portions of the work as to which such acceptability is required by the Bidding
Documents.
5) Attend and preside over a prebid meeting to present project to prospective bidders and respond to questions
raised by prospective bidders.
6) Attend the bid opening,prepare bid tabulation sheets and assist OWNER in evaluating bids or proposals and in
assembling and awarding contracts for construction,materials,equipment and services.
7) The Bidding Phase will terminate and the services to be performed or furnished thereunder will be considered
complete upon commencement of the Construction Phase or upon cessation of negotiations with prospective
Contractors.
ADDENDUM TO EXHIBIT D
Work Schedule
The changes to the Work Schedule for this project are as follows:
Notice to Proceed January 2,2007
Phase 1 Prellmlnm7 Engineering Services
Prelimimy En&eering Services March 28,2007
Phase 2 Final Dedip Enoneeiing Services
Design Phase Services Junuary 10 2008
Bidding Phase Services Aril 24 2008
ADDENDUM TO EXHIBIT E
Fee Schedule
The changes to the Fee Schedule for this project are as follows:
Basic Services Special Services
Phase 1 Preliminary Engineering Services
Task 1—Kick-off Meeting/Project Management $139183
Task 2—Water Treatment Process Economic and $327,665
Operational Analysis
Task 3—Finalize Plant Site $61,722
Task 4—Facility Plan $144,272
Task 5—SCADA Standards $30,270
Develo m t/Integration
Phase 1 Total $703,112
Supplemental Agreement No. 1
Phase 2 Final Design Engineering Services
Design Phase Services(Water Treatment $2,285,500
Plant
Desion Phase Services(Raw Water Segment 4 $35,000
Bidding Phase Services $121,800
Surveying $50,000
Geotechnical $56,500
Geophysical Investigation $58,000
EnvironmentaVArchneelogical By Owner By Owner
Subtotal $2,442,300 $164,500
Phase 2 Total(Supplemental Agreement $2,606,800
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REGIONAL WATER SUPPLY PROJECT
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