R-07-04-26-12A1 - 4/26/2007 RESOLUTION NO. R-07-04-26-12A1
WHEREAS, the City of Round Rock ("City") desires to purchase
Computer Aided Dispatch and Records Management System servers for the
Police Department, and
WHEREAS, the City is a member of the Texas Building and
Procurement Commission, CISV Program ("TBPC") , and
WHEREAS, SunGard HTE, Inc. ("SunGard") is an approved vendor of
the TBPC, and
WHEREAS, the City wishes to issue a purchase order to SunGard,
Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the City Manager is hereby authorized and directed to issue
a purchase order to SunGard for the purchase of Computer Aided Dispatch
and Records Management System servers for the Police Department.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 26th day of April, 0 .
WEL'r, ptfyor
A ST:. City of Round Rock, Texas
CHRISTINE R. MARTINEZ, City Se retary
OPFDesktop\::ODMA/WORLDOX/O:/WDOX/RESOLUTI/R70426A1.WPD/MC
SunGard HTE Inc.
4000 OSSI Ct.-High Point,NC 27265-
Phone:336-885-911-Fax:336-885-5329-Email:mslack@ossiusa.com
Add-on Hardware Quote
ram Date Quote# Acct Mgr
SUN ,qqmwm RD 01/24/07 MVJSQ1156-01 Munsey Slack
Quote Prepared For.
Round Rock,TX
Heath Douglas
615 E.Palm Valley,Rd.
Round Rock,TX 78664
U5
Phone:(512)218-5508
Ft Part Numbe7 Product DescriptionExtended Annual
ruxtit Price ! price r Maintenance
CAD Application Server
1 HWR-STRA-4300-RCK Fault Tolerant Server(High-Volume Rack Mount) $50,319.00 $50,319.00 $0.00
Stratus ftServer 4300
2-way DMR Intel®Xeonm 3.2 GHz CPU w/1 MB iL2 Cache
Redundant Power Supply
-4GB Redundant Memory
-(2)74GB 10K RPM SATA Disk Drive(Mirrored OS)
(2)ftServer Dual-Port 10/100/1000 Base-T Ethernet PCI Adapter
-Fault-Tolerant ASN Attach Kit
-3.5"1.44 MB USB Floppy Drive
-24X IDE CD-ROM Drive
-USB Keyboard and Serial Mouse
-ftServer Power Cable Pair 120 VAC/15 A Plug Type NEMA 5-15
Stratus ftScalable Storage
-Storage RAID Shelf
-(8)73GB 15K RPM SAS Disk Drive(RAID 5 w/Hot Spare)
-(2)ftScalable Adapter
1 HWR-STRA-4300MTC-lYR Stratus Assured Availability Plus-ftService Annual Maintenance $11,954.02 $11,954.02 $11,954.02
The Assured Availability Plus ftService includes 24x7 Support of both hardware components
and the Windows 2003 Operating System.This is a 1 Year support agreement that is
renewed every year.
1 THP-MS-WIN2003EINC Windows Server 2003 Enterprise Edition(Stratus) $0.00 $0.00 $0.00
Windows Server 2003 Enterprise Edition is included in the purchase of a Stratus ftServer
3300. This also includes 25 Windows Server 2003 CALs.
2 THP-MS-SQLSTDPROC Microsoft SQL Server 2005 Standard Edition CPU License $5,439.04 $10,878.08 $0.00
Microsoft's SQL Server 2005 Standard Edition with one CPU license for unlimited SQL
connections on one CPU. Dual Processor servers will need two processor licenses
1 THP-MS-SQLSTD-MED Microsoft SQL Server 2005 Standard Edition Media $24.40 $24.40 $0.00
CD Media for SQL 2005 Standard Edition.
1 TCH-INSTALL-F"f4300 Implementation Services for Stratus ftServer $7,594.00 $7,594.00 $0.00
ftServer JumpStart Installation and Rack Mounting for the Stratus ftServer 4300 and
ftScalable Storage at the Customer site.Includes Active Upgrade Software.
Qty Part Number Product Description Unit Price tended Annual
Price ' Maintenance
1 TCH-INSTALL-SERV Implementation Services for Application Server $1,200.00 $1,200.00 $0.00
SunGard OSSI's Implementation Services include:
Server Hardware Configuration and initialization
Installation and configuration of Windows Operating System
Installation and configuration of Microsoft SQL Server database software
-Hardware Ownership Transfer
All Application Servers referenced in this Agreement shall be shipped to SunGard OSSI's
offices in High Point,NC. SunGard OSSI will install and configure all software on the
Application Server per the contract agreement. The server will then be shipped to the
Customers site for final implementation per the contract.
SubTotal: $81,969.50
RMS Application Server
1 HWR-SERV-APP-RCK Base Application Server(Rack Mount) $5,304.84 $5,304.84 $0.00
Dell PowerEdge 2950
-(2)Intel®Dual Core Xeon®1.60GHz CPU w/4MB Cache
-4GB 667MHz(4x1GB),Dual Ranked DIMMs
-PERC 5/i,x6 Backplane,Integrated Controller Card
-1x6 Backplane for 3.5-inch Hard Drives
-(2)36GB 15K RPM SAS Hard Drives(RAID 1)
-(4)146GB 10K RPM SAS Hard Drives(RAID 10)
-Dual On-Board NICs
-Redundant Power Supply With Y-CORD and Straight Cords
-24X IDE CD-RW/DVD ROM Drive
-Rapid Rails
-Rack Bezel
-3 Yrs GOLD Support,4hr Onsite,S/W Support
1 THP-MS-WIN2003STD Windows Server 2003 R2 Standard Edition $686.44 $686.44 $0.00
Microsoft Windows Server 2003 R2 Standard Edition server license.
1 THP-MS-W2003STD-MED Windows Server 2003 Standard Edition Media $24.44 $24.44 $0.00
CD Media for Windows Server 2003 Standard Edition.
2 THP-MS-SQLSTDPROC Microsoft SQL Server 2005 Standard Edition CPU License $5,439.04 $10,878.08 $0.00
Microsoft's SQL Server 2005 Standard Edition with one CPU license for unlimited SQL
connections on one CPU. Dual Processor servers will need two processor licenses
1 TCH-INSTALL-SERV Implementation Services for Application Server $1,200.00 $1,200.00 $0.00
SunGard OSSI's Implementation Services include:
-Server Hardware Configuration and initialization
-Installation and configuration of Windows Operating System
-Installation and configuration of Microsoft SQL Server database software
-Hardware Ownership Transfer
All Application Servers referenced in this Agreement shall be shipped to SunGard OSSI's
offices in High Point,NC. SunGard OSSI will install and configure all software on the
Application Server per the contract agreement. The server will then be shipped to the
Customer's site for final implementation per the contract.
SubTotal: $18,093.80
Message Switch Application Server
1/24/2007 15:36:48 OS 8�SAFETY SOLUTIONS MVJSQ1156-01 Page 2 of
Fty Part Number Product Descri tionExtended Annual p rUnit Priee Price Maintenance
1 HWR-SERV-MSG-RCK Message Switch Application Server(Rack Mount) $3,369.47 $3,369.47 $0.00
Dell PowerEdge 1950
-Intel®Dual Core Xeon®1.60GHz CPU w/4MB Cache
-2GB 667MHz(4x512MB),Single Ranked DIMMs
-PERC 5/i,Integrated Controller Card
-(2)73GB 15K RPM SAS Hard Drive(RAID 1)
-Dual On-Board NICs
-Redundant Power Supply with Dual Cords
-24X IDE CD-RW/DVD ROM Drive
-Rack Chassis w/Rapid Rails
-Rack Bezel
-3 Yrs GOLD Ent.Support,4hr Onsite,S/W Support
1 THP-MS-WIN2003STD Windows Server 2003 R2 Standard Edition $686.44 $686.44 $0.00
Microsoft Windows Server 2003 R2 Standard Edition server license.
1 THP-MS-SQLSTDPROC Microsoft SQL Server 2005 Standard Edition CPU License $5,439.04 $5,439.04 $0.00
Microsoft's SQL Server 2005 Standard Edition with one CPU license for unlimited SQL
connections on one CPU. Dual Processor servers will need two processor licenses
1 TCH-INSTALL-SWSERV Implementation Services for Message Switch Application Server $1,200.00 $1,200.00 $0.00
SunGard OSSI's Implementation Services include:
-Server Hardware Configuration and initialization
-Installation and configuration of Windows Operating System
-Hardware Ownership Transfer
All Application Servers referenced in this Agreement shall be shipped to SunGard OSSI's
offices in High Point,NC. SunGard OSSI will install and configure all software as listed in
the contract agreement on the Application Server. The server will then be shipped to the
Customer's site for final implementation per the contract.
The Customer is responsible for all of the associated costs from the State to connect to and
communicate with State/NCIC network. This may include the following additional costs:
Dedicated Line
-DSU to State
Associated Installation Charges
Monthly Charges
Surcharges by State
-Connectivity Software
SubTotal: $10,694.95
HIS Communication Server
1 HWR-SERV-CUSTOM Microsoft HIS Communication Server(Rack Mount) $3,369.47 $3,369.47 $0.00
Dell PowerEdge 1950
-Intel®Dual Core Xeon®1.60GHz CPU w/4MB Cache
-2GB 667MHz(4x512MB),Single Ranked DIMMs
-PERC 5/i,Integrated Controller Card
-(2)73GB 15K RPM SAS Hard Drive(RAID 1)
-Dual On-Board NICs
-Redundant Power Supply with Dual Cords
-24X IDE CD-RW/DVD ROM Drive
-Rack Chassis w/Rapid Rails
-Rack Bezel
-3 Yrs GOLD Ent.Support,4hr Onsite,S/W Support
1 THP-MS-WIN2003STD Windows Server 2003 R2 Standard Edition $686.44 $686.44 $0.00
Microsoft Windows Server 2003 R2 Standard Edition server license.
1/24/2007 15:36:48 SUNGAM
OSSJ PUBLIC SAFETY SOLUTIONS UTIONS MVJSQ1156-01 Page 3 of 6
I IN
Qty Part Numberulltl Product Description rUnit Price Extended Annual
Pnce Maintenance
1 TCH-INSTALL-DCSERV Implementation Services for Domain Controller $1,200.00 $1,200.00 $0.00
SunGard OSSI's Implementation Services include:
-Server Hardware Configuration and initialization
-Installation and configuration of Windows Operating System
-Hardware Ownership Transfer
All Application Servers referenced in this Agreement shall be shipped to SunGard OSSI's
offices in High Point,NC. SunGard OSSI will install and configure all software on the
Application Server per the contract agreement. The server will then be shipped to the
Customer's site for final implementation per the contract.
SubTotal: $5,255.91
Call Taker/Dispatch Workstation
7 HWR-MATROX-P650PCIe Matrox P650 PCIe 128 Video Card $242.77 $1,699.39 $0.00
Matrox P650 Dual-Monitor Video Card to be used for CAD Workstations with 2 digital or
analog monitors.Requires an available PCI Express expansion slot.Compatible with Full
Hight configurations only.
SubTotal: $1,699.39
Data Backup Solution
1 HWR-BACKUP-RCKLG Data Backup Kit(Large Site-Rack Mount) $3,504.44 $3,504.44 $0.00
Power Vault 114T LTO-3 400/80OGB External TBU
Dual Channel Ultra3(U160)LVD SCSI Interface Card
Rapid Rails for Dell Rack
(1)LTO-3 400/80OGB Tape Media 10 Pack
(1)LTO-3 Cleaning Cartridge
3Yr.Basic Support(Next Business Day Onsite)
1 TCH-INSTALL-BKUP Implementation Services for Data Backup Solution $150.00 $150.00 $0.00
Installation of the Data Backup hardware.
The Data Backup hardware is to be installed on a customer designated backup server.
SunGard OSSI recommends using a domain controller or a file and print server and not a
SunGard OSSI Application server.
SubTotaL- $3,654.44
Third Party Hardware,Software and Services
175 THP-MS-WIN2003CAL Windows Server 2003 Client Access License $26.52 $4,641.00 $0.00
Microsoft Windows Server 2003 Client Access License. May be a User License or Device
license based on the customer's needs.
3 TCH-INSTALL-ONSITE On-Site Installation for Application Servers $1,200.00 $3,600.00 $0.00
The SunGard Onsite Implementation Services include:
-Final OSSI software application cofigurations
-Final third party application configurations
-Configuration of hardware on the customers network and domain
-SA Review and training to cover all hardware and software configurations.
This Agreement is based on the assumption that a Windows 2000 or higher Domain is
already in place and functional.If this is not the case,the Customer is required to provide all
necessary equipment and services for such implementation.
All implementation services are billed on a daily basis. If SunGard provides less than a day of
service,it will be billed at the full daily rate.Services do not include Travel and Living.
1/24/2007 15:36:48 SUNQAW
OSSI PUBLIC SAFETY SOieL} IO S MVJSQ1156-01 Page 4 of 6
Qty Part Number rY Product Description Unit Price Extended Annual
Price Maintenance
2 TCH-PROF-SERV Technical Professional Service Day $1,200.00 $2,400.00
$0.00
Professional services for implementation and/or configuration of third party hardware
and/or software in support of SunGard OSSI application software.This includes installation
and setup of the product.
All implementation services are billed on a daily basis. If SunGard OSSI provides less than a
day of service,it will be billed at the frill daily rate.
SubTotal: $10,641.00
Shipping: $0.00
This quote is valid until 04/24/07 Total: $132,008.99 $11,954'.02'
1/24/2007 15:36:48 SUNGARW
OSSI PUBLIC SAFETY SOLUTIONS MVJSQ1156-01 Page 5 of
This Quote constitutes a Supplement to the Contract and Agreement by and between the parties hereto.Except as otherwise provided herein,all terms and
conditions of the Contract and Agreement shall remain in full force and effect. As applicable for certain customers,the term"Contract and Agreement"is defined
as the Software License&Services Agreement and the License Program Support Agreement between the parties hereto.
Should Customer terminate this agreement per the"Term and Contract"Section of the Contract and Agreement,the Customer agrees to pay,immediately upon
termination,the remaining balance for all hardware,software,and services delivered prior to the termination date together with travel reimbursements,if any,
related to the foregoing. Notwithstanding any language in the Contract and Agreement to the contrary,the purchase of support services is NOT necessary for the
continuation of Customer's License.
Licensed Program(s)are provided in and may be used in machine-readable object code form only. SunGard offers the Customer,through a third parry escrow
agent,a Source Code Escrow Agreement that provides for release of the source code version of the Licensed Program(s)from escrow upon the occurrence of
certain release events,such as SunGard's failure to provide required maintenance services as agreed.
Applicable taxes are not included,and,if applicable,will be added to the amount in the payment of invoice(s)being sent separately.Travel and living expenses are
in addition to the prices quoted above and shall be governed by the SunGard Corporate Travel and Expense Reimbursement Policy.
The SunGard application software warranty shall be for a period of one(1)year after Delivery. There is no Testing and Acceptance period on the Licensed
Program(s)herein.
Any interfaces fisted above are interfaces only. Customer shall be responsible for obtaining the applicable software,hardware and system software from the
appropriate third party vendor.
Preprinted conditions and all other terms not included in this Quote or in the Contract and Agreement,stated on any purchase order or other document submitted
hereafter by Customer are of no force or effect,and the terms and conditions of the Contract and Agreement and any amendments thereto shall control unless
expressly accepted in writing by SunGard to Customer.
Third party hardware/software maintenance and/or warranty will be provided by the third party hardware and software manufacturer(s). SunGard makes no
representations as to expected performance,suitability,or the satisfaction of Customer's requirements with respect to the hardware or other third party products
specified in this Quote.The return and refund policy of each individual third party hardware/software supplier shall apply.
This Agreement is based on the current licensing policies of each third party software manufacturer as well as all hardware manufacturers. In the event that a
manufacturer changes any of these respective policies or prices,SunGard reserves the right to adjust this proposal to reflect those changes.
This Quote shall be effective notwithstanding any provisions as to non-availability of funds contained in the Contract and Agreement.
Payment Terms are as Follows:
License,Conversion,Project Planning,Project Management and Third Party Hardware and Systems Software Fees are due upon execution of this Quote.
Training,Installation,Professional Services and Travel/Living expenses are due as incurred daily.Additional services,if requested,will be invoiced at then-current
rates. Any shipping charges shown are estimated only-actual shipping charges will be due upon delivery. Third Party Hardware and Systems Software
Implementation is due 50%on execution of this Quote,and 50%due upon invoice,upon completion.
SunGard Application Annual Support-the initial term of support is included in License Fees and begins upon delivery of the first major module(such as Base
CAD,RMS,JAIL or Mobile)of the Licensed Program(s)and extends for a twelve(12)month period.Subsequent terms of support will be for twelve(12)month
periods,commencing at the end of the initial support period. Support fees shown for the second term of support shall be due prior to the start of that term. Fees
for subsequent terms of support will be due prior to the start of that term at the then prevailing rate. Third Party Application Annual Support Fees-payment
terms shall be as provided by the Third Party to Customer with the exception that any Fees fisted above for the initial term of support are due upon execution of
this Quote.
Accepted:
Round Rock,TX
Signature Date Printed Name
1/24/2007 15:36:48
OSSI PUBLIC SAFETY SOLUTIONS NWJSQ1156-01 Page 6 of 6
DATE: April 19, 2007
SUBJECT: City Council Meeting - April 26, 2007
ITEM: 12.A.1. Consider a resolution authorizing the City Manager to execute a
purchase order for Computer Aided Dispatch and Records
Management System servers for the Police Department.
Deipartment: Police
Staff Person: Captain Chris Bratton
Justification:
This purchase would allow the replacement of the Police Department's Computer-Aided
Dispatch and Records Management System servers, which go out of warranty this summer.
The cost is higher that originally expected due to higher requirements for the software
systems, which has resulted in a change in the recommended hardware configuration from
the vendor.
Funding:
Cost: $132,008.99
Source of funds: Self-Financed Construction
Outside Resources: N/A
Background Information:
Computer-Aided Dispatch (CAD) and Records Management Systems (RMS) help police and
fire services agencies improve dispatch efficiency, provide quick response, and deliver
accurate information to personnel in the field. From the initial emergency call, CAD systems
record all relevant details of a call-for-service and assist in assigning emergency units. In
addition, CAD provides access to state and national systems for tracking criminal warrants
and criminal histories. Using RMS system, police offices manage and store the reports and
other paperwork associated with criminal offenses and other police events.
Public Comment: N/A