R-2017-4341 - 4/27/2017 RESOLUTION NO. R-2017-4341
WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering
Services ("Contract") with HDR Engineering, Inc. for the Transportation Master Plan Update Project,
and
WHEREAS, HDR Engineering, Inc. has submitted Supplemental Contract No. 1 to the
Contract to modify the provisions for the scope of services, and
WHEREAS, the City Council desires to enter into said Supplemental Contract No. 1 with
HDR Engineering, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental
Contract No. 1 to the Contract with HDR Engineering, Inc., a copy of same being attached hereto as
Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 27th day of April, 2017.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
lAaw4-
SARA L. WHITE, City Clerk
0112.1704;00376779
EXHIBIT
«A»
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: HDR ENGINEERING, INC. ("Engineer")
ADDRESS: 810 Hesters Crossing, Suite 120 Round Rock TX 78681
PROJECT: Transportation Master Plan Update
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and HDR Engineering, Inc.,
hereinafter called the"Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 11th day of February, 2016 for the Transportation Master Plan
Update Project in the amount of$500,000.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to decrease the compensation by$120,000.00 to a total of$380,000.00;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 1, City Services and Exhibit A, City Services shall be amended as set forth in the
attached Addendum To Exhibit A.
11.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum to Exhibit B. Exhibit C, Work Schedule shall be amended as set
forth in the attached Addendum to Exhibit C.
III.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by decreasing by
$120,000.00 the lump sum amount payable under the Contract for a total of $380,000.00, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract Rev.06/16
0199.1559;00375139 84275
1
HDR ENGINEERING, INC.
By:
Date
Supplemental Contract Rev.06/16
0199.1559;00375139 84275
2
CITY OF ROUND ROCK APPROVED AS TO FORM:
By:
Alan McGraw, Mayor Stephan L. Sheets, City Attorney
Date
Supplemental Contract Rev.06/16
0199.1559;00375139 84275
3
ADDENDUM TO EXHIBIT A
City Services
Attached Behind This Page
EXHIBIT A
City Services
The City of Round Rock will furnish to the Engineer the following information and/or perform the following
tasks:
1. Provide the following existing data the Owner has on file concerning the project, if available.
■ Available existing "as-built" information, interface data, and construction documents for
projects adjacent to, crossing,and/or within study limits;
• Assistance obtaining required data and information from other local, regional, State and
federal agencies;
• Available Accident Data, Crash Records Information System (CRIS);
• Travel Demand Models used as part of the previous Transportation Master Plan;
■ Population and employment projections for base,five, ten, and twenty-five year horizons;
■ 2010 Census population data from the US Census Bureau;
• Available database (with name, address, email and phone number) of stakeholders,
neighborhoods and elected officials;
• Most recent aerial photography of the City of Round Rock;
• Available 24-hour traffic volume counts for the last 5-10 years;
• Most recent Geographical Information System (GIS) files from the City and other databases,
including aerial mapping and associated data files that show the location of property lines,
street curbs, street names, trails, MPO boundary, topography (2' contours), known
environmental features, land use, zoning and other features that will be used to develop the
Thoroughfare Plan;
• Maps and or shape files illustrating location of existing shared-use trails and on-street bicycle
facilities and sidewalks;
■ Site plans and details of proposed development projects;
• Round Rock land use and zoning map;
■ Round Rock future water and waste water map showing future development;
■ Right-of-way map along major arterials;
• Utility maps along major arterials, upon request;
• Programmed transportation infrastructure improvement projects list;
• Round Rock Thoroughfare Plan;
• Available stakeholder and neighborhood contact list;
• Other previous studies relevant to the project.
2. Provide the following documents to the Engineer for review:
■ 2020 General Plan;
• All adopted and ongoing City Master Plans;
• Neighborhood Plans,
■ City Design Manuals;
■ Downtown Parking Initiative;
• Complete Streets Initiative;
• Round Rock Bicycle Plan;
■ Round Rock Sidewalk and Trails Plan;
■ Transit Master Plan;
• Context Sensitive Design Manual;
• Land Development Code;
■ Zoning and Subdivision Ordinances;
• Any Master Development Agreements for large infill projects;and
■ Agreements regarding TxDOT roadways.
3, Assist with the coordination of any required public involvement, attend one-on-one meetings with
officials, neighborhood groups, and local businesses and attend an open house, if necessary. For
public meetings, schedule and reserve the meeting location and place the required advertisements.
1
EXHIBIT A
City Services
4. Assist the Engineer, as necessary, in obtaining any required data and information from the State,
County, neighboring Cities and/or other franchise utility companies.
5. Give prompt written notice to Engineer whenever the Owner observes or otherwise becomes aware
of any development that affects the scope or timing of Engineer's services.
6. Meet on an as needed basis to answer questions, provide guidance and offer comment.
7_ Assist the Engineer with timely review of draft reports and memorandums.
8. Form a technical advisory committee to direct the TMP update process.
9. Meet with HDR at milestones established in the attached "Project Schedule" to review data and
solicit comments.
2
ADDENDUM TO EXHIBIT B
Engineering Services
Attached Behind This Page
Revised Exhibit B
City of Round Rock Transportation Master Plan update
Scope of Services
EXiSt;R
eperatieas-at-Gengested lana' e-deter-mk�e-sReFt Term-inpre
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USiflg-t#e iauentGFy- f-ex4s#ng-date-r}ewly-sel;e^ted data, and
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modeled to dete-Fmine-their-impact-iR iFnPfeviP�-fYtuFe transpeFtati nts
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update adels.
De13ver-abk1s/h Fd^ ^nom+e!estraniG fei:rnats):
1TTraveF-Igemand-Model- r th e-naFies-far three (3 years4Fr eluding--salGulatians-f4ew$iume4o
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2) G!S shape of the updated readway Retwe*s;
files;
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5) A teGhRthe4esultaRt4mpFavemeRts4deRtiged by
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TASK 6 — Development and Evaluation of Multimodal Transportation System
Alternatives
All improvements to the transportation system will include multimodal aspects and will be developed in
conjunction with complete street principles. Multimodal alternatives will be developed based on the
following considerations:
• Ghnelagies
• Context sensitive design;
■ Complete streets elements;
■ Green streets;
•—�dtistra„�Gilities;
•—SiGyGle faGilitiesi and
.- RubliG transpe4atien-+nG4uding-Gefnm4ter-- i.
Task 6.1 - Identification of Alternatives - HDR and McCann Adams Studio (MAS) will collectively
develop a series of alternatives to be carried forward for evaluation. Alternatives will address all modes of
transportation as appropriate. The alternatives identification will be based on the items listed above and
based on the roadways identified as congested. Alternatives development will incorporate innovative
ideas and best practices. Below is a summary of the process to develop alternative improvements for
each of the categories listed above:
City of Round Rock Transportation Master Plan Update 6
Revised Exhibit B
City of Round Rock Transportation Master Plan update
Scope of Services
6-1 1--4ntetligent ergs (ITS)-HIDR vAI1+Rvestigate IT
ilable to the Cit. plannedOl develop-potential IT-&
R-Rnly assist with travel demand manage. e.._
effer-tive travel infeFrnatiep te Mete-Fi-sts as they make their somm.WR GhGiGeS.
Context -Desije---T ie-#9R Tt;;; wilt develop-serfider-speG4iG4RGGmmeRdatiGns
based on feedb@Gk FeGeived dUFiR9 the open houses a-d- stakeholplAr FneetiRgs that pFeserve the
Ghar�te;f the:mss
peGRG r--FeG,em;peRdatia e-coRsider-ed Gr--city-wide-lrnplementatief44hfough ether
ies will be a;med-at-p
sGeRiG, ae6th t•^, t,i^t a
and effisieRoy.
6.1.3-Complete Streets-Complete Streets allow for safe travel by those walking, bicycling, driving
automobiles, riding public transportation, or delivering goods. The HDR Team will analyze current
rights-of-way (ROW) along the congested corridors identified in the updated travel demand models
and develop recommendations aimed at achieving an appropriate balance between all modes.
Particular attention will be given to the potential for enhanced transit, pedestrian and/or bicycle
facilities that reduce forecasted travel demand without the need for street widening or ROW
acquisition. Alternate routes will be considered to reduce travel demands to protect corridor character
and to avoid the need for roadway widening. The HDR Team will also provide recommendations on
corridors that were not identified to be congested on how to integrate multimodal aspects within
available ROW to implement the"complete streets" elements. In addition, the HDR Team will identify
policy recommendations and best practices that can be considered for city-wide implementation
through other transportation/infrastructure projects. Such policies could include revisions to the
Transportation Criteria Manuals, the City's subdivision ordinance, and/or to the Land Development
Code.
6.1.4- Green Streets -The HDR Team will identify potential green solutions along major corridors
that create aesthetically pleasing locations but also compliment corridor drainage and water quality
issues. Possible recommendations could include:the introduction of rain gardens or bio-swales within
public ROW to intercept urban run-off and to reduce downstream Flooding; landscape and streetscape
standards to create a more comfortable and aesthetically pleasing pedestrian environment; and the
use of native plantings to reduce the need for irrigation and water consumption. The HDR Team will
also identify green solutions and policy recommendations that can be considered for public and
private development projects including Low Impact Development strategies that reduce urban run-off,
and landscape standards that contribute to street beautification.
�n
to ideRti#yaR ifpfeved a �0 Retwerk will better
RnaRroadways, Fesult+Rg iR hlgl;W
vehicles miles_4avefed. The GGllester-p will-be-devel4aped4r-a-RnaRRer that-preserves-GGmmuR0
character while dl6set1ra eFk GGGIS.
6A-.6-4ae estrian Facilities Th unra TrpyiAwR-_ai4 1GP
reeommendatieRs-that--Garfqplete-gaps-withiR the existiRg s stern and-pfevide oaRtinuity-Standafds
d-eRh
Rg Reiglabsrhaod s#feats and GorRfRtiRity astivity�reas 4sush
as-ssheels}-will--be evaluated and FeGG.. me_Rded. The prepesed fesenvpe;4atieRs-will--eRha4Ge-4he
surfeRt plaR and willfaGilita slat(SOV)SOV)for_s#ort-distaRt trips-
6.1.7-- 'ssyrsle l�aaG+litie�
TheHDR team=will Fouide
feGetT meRdatis Rd safety, -a
eRhaRGeR4
and-ra MB
GOMRdatioRs-may-iRR
ude :
oppe4unifies-fe;roadway Fe &t,+ping-to-gaiR-eR-street bike-4aRes-wit4if}-existing readways-without
FedusiRg veh eyed eF protested-bike IaRes also kRewA-a&-tG0e-
4aeks" oF shared use-pa#�-�aFts of the Gity that have the
+ghost-potential-ref-bicyFGte-ridership;
and the-ex-pansio nt-ef-off-stfeet-trails--het meeR-RiajGF-iestinatioRs-eRdior-thraugh
City of Round Rock Transportation Master Plan Update 7
Revised Exhibit B
City of Round Rock Transportation Master Plan update
Scope of Services
pub}G-'gpen-&pa es.The p F:,os oorrrrr endatieRS Will be aiRl'ed-At-app;y4Rg-be&-pr-aGtiGes to
6.1.8 PubliG Transit HDR Will iRGGFP to the t;aR6it-4RaSter--PlaRPRg 84eFt GYFFefitty WRd8PP1?y
t with transit
septine r SOV of-4fagsit-eRhariseFR6RtS, GUG i as EFaiasit-senter;s-,-step
irnpFeverFieRtS,and slarifieat+eR-a€Pol+sies FegaFding the iRstallatieR ef bur.bays, bus shelters;and hips
sT eIte*F a*m*eRifi atiens:
Tasker 2 E Nation Gf the aiternatives te
ortat+oR--#
FBates/soRnestioRs-will-be-analyzed in the TDpA and as-part-ekhe serritl9F anal,sis. AssuFnp#GRs-uWized
Will be-desti MORted.
tRRavative se(ittieRs to traditieRat capasity-issues will also-be-4dentified-Ter--consideFatien.-Dval44atien-w4
Fate the s-and-poleies ofd "e
safetaspeots:
ie faGiliV86,
GORifn s"raGtises--fof
pelieies; and funding-eptions-{jnGhAifees) as-wel #+ves-te
tfaditieRal sapasity-issaa
TASK 7—Capital Improvements Plan
The HDR Team will develop a Capital Improvements Plan, identifying improvements the City will need
over the next 25+ years. This task includes a review of current plans and policies relevant to
transportation to develop an initial list of roadway improvement projects and transportation related issues
of concern to local citizens and staff. The HDR Team will compare already proposed improvements in
these documents to existing conditions, and against the projected conditions from the travel demand and
corridor analysis models. HDR will also identify issues on an intersection and corridor basis, considering
the following: pedestrian access, bike lanes, transit facilities/routes, economic vitality, protection of the
environment and city beautification. Using City staff and public input, and the results of all data collection,
travel demand model results and corridor analysis results, the HDR Team will develop recommendations
for policies to be incorporated into the City's TMP. All travel modes will be addressed, ensuring that the
Plan will address the needs of all citizens and visitors to Round Rock.A thoroughfare map illustrating the
proposed improvements and timeframe for implementing improvements will be prepared as part of this
task.
Task 7.1 -CIP Project List-Based on the analysis and evaluation described in Tasks 5 and 6, the HDR
Team will develop a list of recommended CIP projects on an intersection and corridor level.
Task 7.2- Cost Estimates - The HDR Team will develop probable construction cost estimates for the
proposed multimodal improvements identified in Tasks 5 and 6. All assumptions utilized to develop these
planning level cost estimates will be documented.
Task 7.3-Project Ranking Criteria-The HDR Team, in conjunction with City staff, will develop project
ranking criteria to evaluate the improvements and to prioritize them based on implementation timeframe.
The systematic and detailed analysis used to evaluate potential transportation improvements in Tasks 5
and 6 will provide important information regarding the prioritization of proposed improvements. The
analysis will provide policies, a clear systematic evaluation of each scenario, and a recommended ranking
order for the alternative scenarios which will be included in the report. This ranking order will be used to
prioritize implementation in the short-term (present to year 2020), intermediate range(2020 to 2030)and
build-out conditions, based on demand and feasibility. The prioritization will also include identification of
the agency or agencies responsible for implementation.
City of Round Rock Transportation Master Plan Update 8
Revised Exhibit B
City of Round Rock Transportation Master Plan update
Scope of Services
Task 7.4— Funding Plan — HDR and Prime Strategies will develop a funding strategy to implement the
proposed improvements to meet the multimodal mobility challenges for the next 25 years.The HDR Team
will evaluate existing funding sources and identify potential new and innovative funding mechanisms to
implement the improvements.
Deliverables(Hard copy and electronic formats):
1) Table of proposed projects/alternatives including ranking, cost estimate and year of completion.
Key maps of projects will be prepared.
2) Matrix summarizing available funding sources, project costs and potential new innovative funding
source.
TASK 8—Transportation Master Plan Document
The findings and recommendations of Tasks 1 through 7 will be summarized and documented in a draft
and final City of Round Rock Transportation Master Plan Report. Findings, assumptions, and
methodology used in the TMP development will be explained and documented in a Draft and Final
Transportation Master Plan. The main document will be designed to be user friendly with clear and
concise text supported by high quality graphics and maps that the general public can easily understand.
Recommendations will be explained with the minimal use of technical jargon and in ways that clearly
explain their intent and value to the community, and their relationship with the General Plan goals.
Appendices will provide detailed information and technical back-up to support the recommendations.
All study activity will be documented throughout the duration of the project so as to maintain accurate and
consistent records of all data collection, forecast activities, alternative assessments and recommendation
development. The HDR Team will address all transportation modes in the Master Plan including autos,
bicycles, pedestrians, and transit. This task will be completed with the following subtasks:
Task 8.1 — Summary of Goals and Objectives — HDR will summarize the vision, goals, and objectives
for the City of Round Rock TMP for the build-out condition. This task will be accomplished with the
extensive input of the Technical Advisory Committee and City staff. The City's commitment to multimodal
transportation solutions and their inter-relationship with other community values expressed in the General
Plan (e.g., improved mobility, economic development, health, environmental sustainability, livability, etc.)
will be clearly explained and illustrated.
Task 8.2 — Summary of CIP Proiects — HDR will summarize the proposed projects for the CIP. Brief
information sheets will be prepared for each project and will be included in the Appendix of the report.
Task 8.3 — Summary of Mobility Improvements — HDR will include a summary of the alternatives
evaluation process in this section and include a list of improvements that were identified for the TMP.
Task 8.4— Bicycle and Pedestrian Plan — HDR will include bicycle and pedestrian elements into the
roadway cross-sections as needed to guide the future allocation of local resources to address the needs
of bicyclists and pedestrians for mobility and safety within the community.
Task 8.5 — Prioritization of Improvements — HDR will include a summary of the prioritization process
conducted as part of Task 7 in this section. Tasks 5 and 6 will provide systematic and detailed analysis to
evaluate the potential transportation improvements.
Task 8.6 — Draft and Final Reports — A draft report documenting the methodology findings, and
recommendations for the study effort, will be prepared and presented for approval. After receiving
comments from the City of Round Rock, Appointed Committee, City Council, and Planning and Zoning
Commission, a Final Transportation Master Plan Report will be prepared.
City of Round Rock Transportation Master Plan Update 9
Revised Exhibit B
City of Round Rock Transportation Master Plan update
Scope of Services
Deliverables (Hard copy and electronically in PDF and MS Word format): Draft versions of sections of
the TMP will be submitted to the Project Manager electronically in PDF and MS Word format throughout
the project as they are completed. These interim reports correspond with final report chapters,which will
be organized following consultation with the Project Managers. The final document may be prepared in
InDesign to allow for a well structured document with a pleasing and clear visual aesthetic with high
quality graphics. The organization for the final Transportation Master Plan Report will be developed in
close coordination with the City staff.
A one page document will be prepared to include goals and vision of the transportation master plan and a
prioritized project list for distribution to the public.
City of Round Rock Transportation Master Plan Update 10
ADDENDUM TO EXHIBIT C
Work Schedule
Attached Behind This Page
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ADDENDUM TO EXHIBIT D
Fee Schedule
Attached Behind This Page
SUPPLEMENTAL#1: EXHIBIT D-FEE SCHEDULE
CITY OF ROUND ROCK TRANSPORTATION MASTER PLAN UPDATE
PRIME PROVIDER NAME:HDR ENGINEERING,INC.
PROJECT NAME: CITY OF ROUND ROCK TRANSPORTATION MASTER PLAN UPDATE
Provider Name TASK 1 TASK 2 TASK 3 TASK 4 TASK 5 TASK 6 TASK 7 TASK 8Direct TOTAL COST
Expenses
HDR Engineering,Inc. $19,200.00 $43,080.00 $11,160.00 $39,320.00 $68,400.00 $2,200.00 $29,280.00 $36,280.00 $4,080.00 $253,000.00
Rifeline $2,200.00 $17,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $300.00 $20,000.00
Prime Strategies,Inc. $5,896.00 $3,420.00 $0.00 $0.00 $0.00 $0.00 $12,250.00 $320.00 $114.00 $22,000.00
McCann Adams Studio $10,080.00 $10,320.00 $25,000.00 $0.00 $0.00 $18,420.00 $840.00 $10,340.00 $0.00 $75,000.00
Gram Traffic Counting,Inc. $0.00 $0.00 $0.00 $440.00 $0.00 $0.00 $0.00 $0.00 $9,560.00 $10,000.00
UTCTR $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Lump Sum Fee $37,376.00 $74,320.00 $36,160.00 $39,760.00 568,400.00 $20,620.00 $42,370.00 $46,940.00 $14,054.00 $380,000.00
ORIGINAL FEE $ 500,000.00
REDUCED AMOUNT $ 120,000.00
REVISED FEE $380,000.00
WpPLENEMAL It'.EAIEIIi p�FEE eCHEOVLE
Ri1ME RM0VIOEH HANE:INIR[taIIEEWM IHL
CITY OF ROUND ROCK TRANSPORTATION MASTER PLAN UPDATE
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4'RMME IRroNOEq NAME'AYNE 91tU]EUK9 WC.
CITY OF ROUND ROCK TRANSPORTATION MASTER PUN UPDATE
R CT f—X.1 AD— TOTAL TOTAL
TAS
IA-111 -1, MANAGER --R CLERICAL LAOOR "I
t p .r+M,n coal
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HOURS BU0.TOTAL9 5• p 131.e I1.0Y
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CITY OF ROUND ROCK TRANSPORTATION MASTER PUN LIPOATE
UPMN TRIAL TOTAL
iAlN EY DEBC.gIPfgN PPOJFCT DEegNERI FAROR —R
RbF+CPAI PLANER GRARIge II W. LDeT
12 176MM
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CITY OF ROUND ROCK TRANSPORTATION MASTEfl PLAN UPUATE
TOTAL IOTAl
TAON 9N OE0CNPTKIN CIA.YAp R LABOR LABOR
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CITY OF ROUND ROCK TRANSPORTATION MASTER PLAN UPDATE
�BEARCM RE]EARCR WKAI TOTAL TOTAL
TA]1( TAM"CIE M— EMOINFER A]]OGNTF AB]!]TANr LABOR LABOR
1 Re«I Nav amari NR]. LO]T
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l I
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